04 03 2013 Council AgendaPage
THE TOWNSHIP OF ORO- MEDONTE
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Councillor Crawford, re: Acquisition /disposition of land (Lake Simcoe
Regional Airport).
d) Tamara Obee, Manager Health & Safety, Human Resources, re: Personal
matters about an identifiable individual (Complaint).
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF
INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
4 -8 a) Minutes of Citizen /Senior of the Year Advisory Group meeting held on Monday,
March 25, 2013.
9 -22 b) Minutes of Council meeting held on Wednesday, March 27, 2013.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
23 -26 a) Report No. TES2013 -05, Jerry Ball, Director of Transportation and
Environmental Services, re: Streetlight Maintenance — Contract Extension.
Page 1 of 78
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
Township o��
Wednesday, April 3, 2013
9:00 a.m. - Closed Session
Proud Heritage, Exciting Future
10:00 a.m. - Open Session
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Councillor Crawford, re: Acquisition /disposition of land (Lake Simcoe
Regional Airport).
d) Tamara Obee, Manager Health & Safety, Human Resources, re: Personal
matters about an identifiable individual (Complaint).
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF
INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
4 -8 a) Minutes of Citizen /Senior of the Year Advisory Group meeting held on Monday,
March 25, 2013.
9 -22 b) Minutes of Council meeting held on Wednesday, March 27, 2013.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
23 -26 a) Report No. TES2013 -05, Jerry Ball, Director of Transportation and
Environmental Services, re: Streetlight Maintenance — Contract Extension.
Page 1 of 78
Council Meeting Agenda - April 3, 2013.
Page
10.
REPORTS OF MUNICIPAL OFFICERS:
27 -32 b)
Report No. DS2013 -012, Andria Leigh, Director of Development Services,
re: Zoning By -law Amendment 2013- ZBA -05 (Springvalley Farms (Elmvale)
Ltd.) [Refer to Item 15a)].
33 -38 c)
Report No. DS2013 -013, Andria Leigh, Director of Development Services. re:
Craighurst Secondary Plan (OPA 27) — Proposed Modifications.
11.
REPORTS OF MEMBERS OF COUNCIL:
39 a)
Mayor H.S. Hughes, Correspondence dated April 2, 2013 from Mario Sergio,
Minister Responsible for Seniors, re: 2013 Senior Achievement Award.
40 -42 b)
Mayor H.S. Hughes, Correspondence dated March 26, 2013 from AMO, re:
AMO's 2013 Pre - Budget Submission to the Standing Committee on Finance
and Economic Affairs.
12.
CONSENT AGENDA:
43 -44 a)
Announcements of Interest to the Public
• Battle of the Badges, April 6, 2013, 8:00 p.m. - Oro Medonte Community
Centre Arena, 71 Line 4 North;
• Hawke n Firkin Pub Nite, April 6, 2013, 7:30 p.m. - Hawkestone
Community Hall, 3 Allen Street;
• Horticultural Society Meeting, April 8, 2013, 7:30 p.m. - Oro - Medonte
Community Centre Banquet Hall, 71 Line 4 North.
45 -47 b)
Correspondence dated March 18, 2013 from Wayne Wilson, CAO,
Nottawasaga Valley Conservation Authority, re: NVCA 2013 Municipal Levy.
Staff Recommendation: Receive.
48 -52 c)
Midland Public Library minutes of meeting held on February 14, 2013.
Staff Recommendation: Receive.
53 -61 d)
Nottawasaga Valley Conservation Authority minutes of meeting held on
February 22 and highlights of meeting held on March 22, 2013.
Staff Recommendation: Receive.
62 -69 e)
Minutes of Lake Simcoe Region Conservation Authority meeting held on
February 22, 2013 and highlights of meeting held on March 22, 2013.
Staff Recommendation: Receive.
13. COMMUNICATIONS:
70 a) Correspondence dated February 8, 2013 from Linda Jeffrey, Minister
Responsible for Seniors, re: 2013 Senior of the Year Award.
71 b) Correspondence received March 19, 2013 from the Orillia & Area Physician
Recruitment & Retention Committee and Orillia Soldiers' Memorial Hospital,
re: Invitation to Long Service Awards, Thursday, April 25, 2013, 6:30 p.m. -
The Dining Hall, Lakehead University, Orillia.
Page 2 of 78
Council Meeting Agenda - April 3, 2013.
Page
13. COMMUNICATIONS:
72 c) Correspondence received March 21, 2013 from Shanty Bay Nursery School,
re: Request for Donation.
73 d) Correspondence dated March 25, 2013 from Wendy Sutherland, City of
Barrie, re: Appointment to Lake Simcoe Regional Airport Board of Directors.
74 e) Correspondence dated March 27, 2013 from Murray A. Greaves, re: Request
for Exemption to By -Law No. 2009 -171, Being a By -law to License and to
Regulate Refreshment Vehicles.
14. NOTICE OF MOTIONS:
15. BY -LAWS:
75 -77 a) By- Law No. 2013 -040 A By -law to amend the zoning provisions which
apply to lands within Part of Lot 22, Concession 3
(Former Township of Medonte), 6208 Line 3
North (Springvalley Farms (Elmvale) Ltd. 2013 -
ZBA-05).
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
78 a) By -Law No. 2013 -039 Being a By -Law to Confirm the Proceedings of the
Council Meeting held on Wednesday, April 3, 2013.
19. ADJOURNMENT:
a) Motion to Adjourn.
Page 3 of 78
6a) Minutes of Citizen /Senior of the Year Advisory Group...
7'a Jrip al.�
Prond Hrrirge. Exciting Fururr
Monday, March 25, 2013
THE TOWNSHIP OF ORO- MEDONTE
CITIZEN /SENIOR OF THE YEAR
ADVISORY GROUP MEETING MINUTES
Council Chambers
TIME: 9:40 a.m.
The Deputy Clerk opened the meeting. Nk
Page 1 of 5
Page 4 of 78
6a) Minutes of Citizen /Senior of the Year Advisory Group...
Citizen and Senior of the Year Advisory Group Minutes — March 25, 2013.
3. ADOPTION OF AGENDA
a) Motion for Adoption of Agenda.
Motion No. CSY130325 -2
Moved by Edna Caldwell, Seconded by Betty Veitch
It is recommended that the agenda for the 2013 Citizen /Senior of the Year Advisory
Group meeting of Monday, March 25, 2013 be received and adopted.
Carried.
4. ADOPTION OF MINUTES OF PREVIOUS
a) Minutes of meeting held on Monday, March 26, 2012.
Motion No. CSY130325 -3 I%h,
Moved by June Sanderson, Seconded by Pat Shellswe
It is recommended that the draft minutes of the Citizen /Senior of the Year Advisory
Group meeting held on Monday, March 26, 2012 be received and adopted as printed
and circulated.
Vr "Iqk Carried.
5. PRESENTATION OF NOMINATION AND DISCUSSION RE: CITIZEN OF THE
YEAR NOMINEES
a) Motion to open discussion of nominations.
Motion No. CSY130325 -4
Moved by Allan Sinton, Seconded by Lu LaFrance
It is recommended that the Advisory Group have an open discussion with respect to the
2013 Citizen of the Year nominations.
Carried.
Page 2 of 5
Page 5 of 78
6a) Minutes of Citizen /Senior of the Year Advisory Group...
Citizen and Senior of the Year Advisory Group Minutes — March 25, 2013.
b) Motion to close discussion and commence vote of nominations.
Motion No. CSY130325 -5
Moved by John Hare, Seconded by Edna Caldwell
It is recommended that the discussion with respect to the nominations for the 2013
Citizen of the Year be closed and further that the vote take place.
Carried.
6. VOTING RE: ORO- MEDONTE CITIZEN OF THE YEAR
a) Motion to Council to recommend Oro - Medonte Citizen of he Year.
Motion No. CSY130325 -6 4C
Moved by Don Hanney, Seconded by Edna Caldwell
Moved by Allan Sinton, Seconded by Bernice Gill
It is recommended that the 2013 Citizen of the Year ballots be destroyed.
1% Carried.
Page 3 of 5
Page 6 of 78
6a) Minutes of Citizen /Senior of the Year Advisory Group...
Citizen and Senior of the Year Advisory Group Minutes — March 25, 2013.
7. PRESENTATION OF NOMINATION AND DISCUSSION RE: SENIOR OF THE
YEAR NOMINEES
a) Motion to open discussion of nominations.
Pat Shellswell and Don Hanney left the room and did not participate in any discussion
or vote on this item.
Motion No. CSY130325 -8
Moved by Helen Perry, Seconded by Lu LaFrance 40
It is recommended that the discussion with respect to the nominations for the 2013
Senior of the Year be closed and further that the vote take place.
ic 1% vr-4q� Carried.
8. VOTING RE: ONTARIO SENIOR OF THE YEAR
a) Motion to Council to recommend Ontario Senior of the Year.
Motion No. CSY130325 -10 k '%
Moved by Allan Sinton, Seconded by June Sanderson
It is recommended to Council that Pat Shellswell be nominated as the 2013 Senior of
the Year as voted by the Advisory Group.
Carried.
Page 4 of 5
Page 7 of 78
6a) Minutes of Citizen /Senior of the Year Advisory Group...
Citizen and Senior of the Year Advisory Group Minutes — March 25, 2013.
b) Motion to destroy ballots.
Motion No. CSY130325 -11
Moved by Dave Mader, Seconded by Jane Blackstock
It is recommended that the 2013 Senior of the Year ballots be destroyed.
Carried.
It is recommended that we do now adjourn at 11:16 a.m.
Janette Teeter, Deputy Clerk
Carried.
Carried.
Page 5 of 5
Page 8 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
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7'ou'rUJrip aR.�
Proud Hrrirqr, Exririoig Fnrurr
Wednesday, March 27, 2013
Present:
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
TIME: 6:04 p.m.
Staff Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin,
Present: Director of Corporate Services /Clerk; Andria Leigh, Director of
Development Services; Jerry Ball, Director of Transportation and
Environmental Services; Bobbi Lovering, Chief Building Official; Tamara
Obee, Manager Health & Safety, Human Resources; Janette Teeter,
Deputy Clerk
Also
Present: Sue & Gord Roehner, Walker Dobson, Ann Truyens
o
CALL TO ORDER - PRIVA PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130327 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, March 27, 2013
be received and adopted.
Carried.
Page 1 of 14
Page 9 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130327 -2
Moved by Lancaster, Seconded by Crawford 4,h64h
Be it resolved that we do now go in Closed Session at 6:05 p.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable indivi` al;
• litigation affecting the municipality.
b) Motion to Rise and R(
Motion No. C130327 -3
Moved by Evans, Second
Carried.
Be it resolved that we do now Rise at 6:50 p.m. and recess until 7:00 p.m. at which time
we shall Report on the Closed Session Items 4
c) Andria Leigh, Director of Development Services and Bobbi Lovering, Chief Building
Official re: Litigation affecting the municipality (Heights of Horseshoe, High Vista
Drive (4346- 020 - 010 - 00405 - 0000)).
d) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters
about an identifiable individual (Transportation Services).
e) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters
about an identifiable individual (Fire & Emergency Services).
f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Township lands).
Carried.
Page 2 of 14
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6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
Page 3of14
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6b) Minutes of Council meeting held on Wednesday, March ...
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6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
6. MINUTES OF COUNCIL AND COMMITTEES:
d) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed
Amendment to the Zoning By -law, Kerslake, 2012 - ZBA -15.
Motion No. C130327 -11
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of Public meeting held on Wednesday, March 20,
2013 re: Proposed Amendment to the Zoning By -law, Kerslake, 2012 - ZBA -15 be
received and adopted as printed.
Carried.
Page 5 of 14
Page 13 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
Page 6of14
Page 14 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
Motion No. C130327 -17
Moved by Evans, Seconded by Crawford
Be it resolved that the letter of appreciation to Fire Headquarters and Stations 2 and 4
from S &G Howse be received; and that Fire Headquarters and Stations 2 and 4 be
recognized under the Mayor's signature.
Carried.
Page 7of14
Page 15 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
8. PUBLIC MEETINGS:
a) Proposed Amendment to the Zoning By -Law, 2013 - ZBA -02, Concession 8, Plan
798, Lots 70 -72, and Part 18, 51 R- 37008, 7 Symond Avenue, located on the east
side of Symond Avenue, 2013 - ZBA -02 (McKay).
Deputy Mayor Hough called the meeting to order at 7:06 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law, Application 2013 - ZBA -02 (McKay), 7 Symond Avenue, Concession 8,
Plan 798, Lots 70 -72, Township of Oro - Medonte
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on March 6, 2013 and a sign posted on the subject property on the same
day.
qk
The following correspondence was received at the meeting: Walker Dobson dated
March 20, 2013. ; �,
Andria Leigh, Director of Development Services, explained the purpose and effect of the
proposed amendments. A PowerPoint presentation was presented.
A digital recording of the meeting is available for review through the Township's
website.
Page 8of14
Page 16 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. TES2013 -03, Jerry Ball, Director of Transportation and Environmental
Services re: Municipal Summary Reports for all Township of Oro - Medonte Drinking
Water Systems —January 1st to December 31st, 2012.
Motion No. C130327 -18
Motion No. C130327 -19
Moved by Crawford, Seconded by Evans
Be it resolved
go
Carried.
Page 9 of 14
Page 17 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
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6b) Minutes of Council meeting held on Wednesday, March ...
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6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -031: A By -law to Authorize the Execution of an Agreement
Between The Corporation of the Township of Oro - Medonte and The Couchiching
Conservancy and to Repeal By -Law No. 2011 -159.
b) By -Law No. 2013 -032: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and 1588429 Ontario Limited, o/a Ron
Burton & Sons, for Tender Contract RC2013 -T -01 Schedule "B" Parks — Aeration
and Fertilization for 2013, 2014 and 2015.
c) By -Law No. 2013 -033: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and TNT Services Plus Inc., for Tender
Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming for 2013,
2014 and 2015. qk 1W
d) By -Law No. 2013 -034: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Midhurst 3 ULC.
e) By -Law No. 2013 -035: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Midhurst 4 ULC.
f) By -Law No. 2013 -036: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Orillia 3 ULC.
g) By -Law No. 2013 -037: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Orillia 2 ULC.
h) By -Law No. 2013 -038: Being a By -Law to Authorize the Execution of an Agreement
BetweerThe Township of Oro - Medonte and Orillia 1 ULC.
Page 12 of 14
Page 20 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
Motion No. C130327 -24
Moved by Evans, Seconded by Crawford
Be it resolved that
a) By -Law No. 2013 -031: A By -law to Authorize the Execution of an Agreement
Between The Corporation of the Township of Oro - Medonte and The Couchiching
Conservancy and to Repeal By -Law No. 2011 -159.
b) By -Law No. 2013 -032: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and 1588429 Ontario Limited, o/a Ron
Burton & Sons, for Tender Contract RC2013 -T -01 Schedule "B" Parks — Aeration
and Fertilization for 2013, 2014 and 2015.
c) By -Law No. 2013 -033: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and TNT Services Plus Inc., for Tender
Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming for 2013,
2014 and 2015. qW
d) By -Law No. 2013 -034: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Midhurst 3 ULC.
e) By -Law No. 2013 -035: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Midhurst 4 ULC.
f) By -Law No. 2013 -036: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Orillia 3 ULC.
g) By -Law No. 2013 -037: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Orillia 2 ULC.
h) By -Law No. 2013 -038: Being a By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte and Orillia 1 ULC.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
Page 13 of 14
Page 21 of 78
6b) Minutes of Council meeting held on Wednesday, March ...
Council Meeting Minutes — March 27, 2013.
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -030: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, March 27, 2013.
Motion No. C130327 -25
Moved by Evans, Seconded by Crawford 4,6t
Be it resolved that By -Law No. 2013 -030: being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, March 27, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
%A# 1% Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130327-
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 8:04 p.m.
mayor, n.a. nugnes
Clerk, J. Douglas Irwin
Carried.
Page 14 of 14
Page 22 of 78
10a) Report No. TES2013 -05, Jerry Ball, Director of Tran...
Township of
REPORT
Proud Heritage, Exciting Future
Report No.
TES2013 -05
To:
Council
Prepared By:
Fred MacGregor
Meeting Date:
April 3, 2013
Subject:
Streetlight Maintenance —
Contract Extension
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. THAT Report No. TES2013 -05 be received and adopted.
2. THAT Contract Number 2010 -08, Streetlight Maintenance, be extended for the
optional one (1) year term, from April 1, 2013 to March 31, 2014.
3. AND THAT the contract price increase of 5 %, as requested by Aline Utility Limited,
is approved for the remainder of the contract.
BACKGROUND:
In March 2010, a contract was awarded to Aline Utility Limited for Streetlight
Maintenance. The contract was for a two year term, with an option for three additional —
one year extensions.
During the tendering process, three bids were received with the following results.
Aline Utility $ 14,471.00 per year
Langley $ 20,319.60 per year
Minnings $ 23,962.83 per year
The contract was awarded to Aline Utility. The level of service provided by Aline Utility
surpassed previous contract repairs, and the cost was cut in 113 from the previous
contractor.
In March, the current contract will expire and the Township has the option to re- tender
or extend the contract for an additional year in March, 2013.
With the low contract prices, more repairs and additional work, such as straightening of
poles, was completed.
Transportation and Environmental Services
Report No. TES2013 -05
April 3, 2013
Page 1 of 3
Page 23 of 78
10a) Report No. TES2013 -05, Jerry Ball, Director of Tran...
The annual budget for Streetlight maintenance has remained at $30,000.00 in 2013, in
order to provide preventative maintenance in the form of a re- lamping program, which
will reduce future maintenance costs.
Aline Utility has requested a 5% increase in the contract prices to cover the rising cost
of material and fuel.
I ANALYSIS: I
The 5% cost increase per year, based on the tender estimates, is $759.73. The next
lowest bid in 2010 was $20,319.60, which is $4,365.22 more than the requested
increase.
The Township could re- tender the contract, but there is no market indication that the
prices in 2013 will be lower than the contract prices received in the 2010 tender
process.
The majority of the streetlights are funded through a user -pay system. The number of
repairs completed on streetlights, funded by the tax levy, is minimal, and no increase in
required funds is anticipated.
FINANCIAL:
The financial implications include a 2013 Budget increase of $1,000.00 over 2012 actual
repair costs. This cost can be absorbed in the 2013 budget by re- allocating funds from
the proposed re- lamping program to the repair budget.
CONSULTATIONS:
Jerry Ball — Director of Transportation & Environmental Services
ATTACHMENTS:
Request letter from Aline Utility dated March 25, 2013
Transportation and Environmental Services April 3, 2013
Report No. TES2013 -05 Page 2 of 3
Page 24 of 78
10a) Report No. TES2013 -05, Jerry Ball, Director of Tran...
CONCLUSION:
Council has the following options:
1. Leave the contract prices, as bid in 2010, and proceed with renewal of the
contract for the optional one (1) year;
2. Approve the request for a 5% increase and proceed with renewal of the contract
for the optional one (1) year;
3. Close the existing contract in March, 2013 and re- tender Streetlight Maintenance.
Respectfully submitted:
_'&Ae�
Fred MacGregor
Acting Manager of Environmental Services
SMT Approval / Comments:
Transportation and Environmental
Report No. TES2013 -05
C.A.O. Approval / Comments:
ell'
April 3, 2013
Page 3 of 3
Page 25 of 78
10a) Report No. TES2013 -05, Jerry Ball, Director of Tran...
1792 Heights Road, Dunsford, ON KOM 1LO
March 25, 2013
Township of Oro - Medonte
148 Line 7 South
Oro, ON
LOL 2X0
Attention: Fred McGregor
RE: Streetlight Maintenance & Repair Contract
Alineutility Limited would like to extend our contract for streetlight repairs and maintenance
with the Township of Oro- Medonte. However, due to the rising costs of materials and fuel
prices, we are proposing a S% increase to our current prices.
We hope you find thjs acceptable and hope to hear from you soon.
Sincerely, ,
Alineut y Limited
Lairn Allin, President
Page 26 of 78
10b) Report No. DS2013 -012, Andria Leigh, Director of De...
Tvwa�slaip of
REPORT J
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS2013 -012
Council
A. Leigh, Director,
Develo ment Services
Meeting Date:
Subject:
Motion #
April 3, 2013
Roll #:
Zoning By -law Amendment
2013 - ZBA -05 (Springvalley
R.M.S. File #:
4346 - 020 - 007 - 02300-
Farms (Elmvale) Ltd.)
D14 44174
0000
RECOMMENDATION(S): Requires Action For For Information Only
It is recommended that:
1. Report No. DS2013 -012 be received and adopted.
THAT Zoning By -law Amendment Application 2013- ZBA -05 for Township of Oro -
Medonte, being on Schedule 'A22' to Zoning By -law 97 -95, as amended, is hereby
further amended by changing the zone symbol applying to the land located in Part
of Lot 22, Concession 3, 6208 Line 3 North, in the former geographic Township of
Medonte, now in the Township of Oro - Medonte, from Agricultural /Rural (A/RU)
Zone to Agricultural /Rural Exception 222 (A/RU *222) and Agricultural /Rural
Exception 223 (A/RU *223) Zone as shown on Schedule `A' attached hereto and
forming part of this By -law.
3. THAT the Clerk bring forward the appropriate By -law for Council's consideration.
BACKGROUND:
The purpose of this report is to consider a proposed Zoning By -law Amendment
Application submitted by Springvalley Farms (Elmvale) Ltd. This rezoning application has
been submitted--too fulfilfa con IWbn o approva- Cfor- Conse-n-t Application 2013--B--OT,—which
was granted by the Committee of Adjustment in February 2013. The applicant is
proposing the severance of a residence surplus to a farming operation as a result of farm
consolidation. The applicant's lands are located at Part of Lot 22, Concession 3, on the
west side of Line 3 North.
DEVELOPMENT SERVICES
Report No. DS2013 -012
April 3, 2013
Page 1 of 6
Page 27 of 78
10b) Report No. DS2013 -012, Andria Leigh, Director of De...
ANALYSIS:
As part of the Committee of Adjustment Provisional Consent approval, the applicant was
required to apply for and obtain a rezoning for the newly created lot by way of consent.
The subject lands are currently zoned Agricultural /Rural (A/RU) Zone which permits
agricultural and residential uses; however, the Provincial Policy Statement 2005 requires
the prohibition of a residential use on farmland retained in a farm consolidation severance;
and on this basis, the property is subject to an amendment to the Zoning By -law to place
a site specific zone on the property to prohibit the development of residential uses.
A public meeting was held on March 20, 2013 to receive comments from members of the
public and relevant agencies at which time no comments were received from the public.
Written comments from the Simcoe County District School Board and the NVCA were
received prior to the public meeting indicating they had no objection with the proposed
zoning by -law amendment.
FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT:
Potential financial and legal implications should the decision of Council be appealed to
the Ontario Municipal Board.
POLICIES /LEGISLATION:
Township of Oro - Medonte Official Plan:
The subject lands are presently designated "Agricultural' by Schedule "A" of the Official
Plan. Permitted uses within the Agricultural designation include single detached
dwellings, bed and breakfast establishments, home occupations, greenhouses and
agricultural related commercial uses. The objectives of the Agricultural designation are
to maintain and preserve the agricultural resource base of the Township and to promote
the agricultural industry and associated activities and enhance their capacity to
contribute to the economy of the Township. The rezoning applies to a parcel that was
created by way of consent by the Committee of Adjustment in order to prohibit
residential use on the agricultural lands and ensure their long term use for agricultural
purposes. The applicant is proposing to utilize the property for agricultural purposes in
accordance with the Official Plan.
The zoning application to prohibit a residential use on the subject lands which constitutes
conformity to the Agricultural policies of the Official Plan and is consistent with
surrounding land uses.
Zoning BV -law 97 -95:
The subject lands are zoned Agricultural /Rural (A /RU) Zone, with the intended use
being for agricultural purposes. This application proposes to zone one of the properties
Agricultural /Rural Exception 222 (A/RU *222) being an exception required to prohibit the
development of the lands for residential uses and to zone the other portion of the
DEVELOPMENT SERVICES April 3, 2013
Report No. DS2013 -012 Page 2 of 6
Page 28 of 78
10b) Report No. DS2013 -012, Andria Leigh, Director of De...
property Agricultural /Rural Exception 223 (A/RU *223) being an exception to recognize a
deficient lot size for a hobby farm and a deficient setback to an existing agricultural
building on lands zoned Agricultural /Rural Zone (A/RU) in Zoning By -law 97 -95. The
minimum requirements of Zoning By -law 97 -95, as amended, for a hobby farm use is
4.0 hectares where 0.76 hectares is proposed, and the minimum setback from the
exterior side lot line of 15.0 metres to 6.1 metres for an existing agricultural building.
The subject lands will comply with the remainder of the provisions of the A/RU Zone as
required by the Comprehensive Zoning By -law 97 -95.
County Official Plan
In analyzing this Zoning By -law Amendment application, Township staff reviewed both
the County Official Plan currently in effect as well as the Official Plan adopted by County
Council in November 2008. The County Plan also contains General Development Policies
and Guidelines which are found in Section 3.6.6. The proposed zoning application would
prohibit residential use on an agricultural parcel created through farm consolidation (as
required by the Provincial Policy Statement) and to recognize a hobby farm use on the
severed lands both of which are is consistent with the policies of the County Plan.
Provincial Policy Statement
The intent of the Provincial Policy Statement (PPS) is to build strong and healthy
communities while at the same time promoting efficient land use and development
patterns.
Section 2.3.4.1 of the PPS contains policies related to "Lot Creation and Lot Adjustments ",
and specifically states that "Lot creation in prime agricultural areas is discouraged and
may only be permitted for ... a) agricultural uses, provided that the lots are of a size
appropriate for the type of agricultural use(s) common in the area and are sufficiently
large to maintain flexibility for future changes in the type or size of agricultural operations
... c) a residence surplus to a farming operation as a result of farm consolidation, provided
that the planning authority ensures that new residential dwellings are prohibited on any
vacant remnant parcel of farmland created by the severance."
The proposed zoning by -law amendment is required as a condition of the consent
granted by the Committee of Adjustment for (c) as noted above — a residence surplus to
a farming operation, and the requirement to ensure a new residential dwelling is
prohibited on the vacant remnant parcel of farmland.
Section 1.1.4 of the PPS contains policies related to "Rural Areas in Municipalities" and,
specifically, Section 1.1.4.1 c) of the PPS states that "new land uses, including the
creation of new lots ... shall comply with the minimum distance separation formulae ". As
required pursuant to Section 2.3.4.1 c) of the PPS, it is noted that a condition of
provisional consent would be that the zoning of the "vacant remnant parcel of farmland'
be amended to prohibit new residential dwellings within them. During a site visit of the
subject property and the immediate area, however, no livestock operations were
discovered which would result in the requirement for the applicant to provide confirmation
of compliance with the applicable Minimum Distance Separation (MDS) Formulae.
DEVELOPMENT SERVICES April 3, 2013
Report No. DS2013 -012 Page 3 of 6
Page 29 of 78
10b) Report No. DS2013 -012, Andria Leigh, Director of De...
On the basis of the above policies, the proposed Zoning By -law Amendment is considered
to generally be consistent with the Provincial Policy Statement, 2005.
Places to Grow
The application has been reviewed with reference to the Place to Grow policies that
have been in place since 2006. In Policy 2.2.9 — Development outside of settlement
areas may be permitted in rural areas in accordance with Policy 2.2.2.1(i). This policy
states that development should be directed to settlement areas, except where
necessary for development related to the management of use of resources, resources -
based recreational activities, and rural land uses that cannot be located within
settlement areas. The zoning by -law amendment relates to a farm consolidation which
is not encouraged within the settlement areas and as such should be supported outside
of the settlement areas. Based on the above, the application to amend the Zoning By-
law would generally conform with the Place to Grow legislation.
As previously stated, the Consent Application severed a lot containing a residence
surplus to a farm operation as a result of farm consolidation. The Provincial Policy
Statement requires that measures are taken by the Township to "[ensure] that new
residential dwellings are prohibited on any vacant remnant parcel of farmland created by
the severance ". The zoning by -law amendment proposes to satisfy this requirement; and
therefore is considered to conform to the Places to Grow policies of the Province.
CORPORATE STRATEGIC GOALS:
Quality of Life — To contribute to an enriched quality of life for residents by maintaining
Oro - Medonte's natural beauty and county -like character
Safe & Healthy Community — To ensure that Oro - Medonte policies and programs
promote a safe and secure environment while encouraging healthy lifestyles
Service Excellence — To provide a welcoming, courteous and professional culture of
service excellence on the part of Council and Township staff
Sustainability — To build an increasingly sustainable community with regard for and
sensitivity to the needs of future generations.
CONSULTATIONS:
Nottawasaga Valley Conservation Authority- No Objection
ATTACHMENTS:
Attachment 1: Location Map
DEVELOPMENT SERVICES April 3, 2013
Report No. DS2013 -012 Page 4 of 6
Page 30 of 78
10b) Report No. DS2013 -012, Andria Leigh, Director of De...
CONCLUSION:
The Zoning By -law Amendment application proposes to rezone the lands to prohibit
residential use on the lands created through a farm consolidation. The exception as
required as a Condition of the Consent decision also required the recognition of the
deficient lot size on the hobby farm property created through the consent application and
the setback of the existing agricultural outbuilding to the exterior side lot line. The
proposed Zoning By -law Amendment conforms to the general intent of the Provincial Plan
and the Township and County Official Plans and the provisions of the Zoning By -law. On
this basis, it is recommended that Zoning By -law Amendment Application 2013- ZBA -05
be approved and adopted by Council.
Respectfully submitted:
_A,A _t 'J
Andria Leigh, MCIP, RPP
Director, Development Services
SMT Approval / Comments: C.A.O. Approval / Comments:
DEVELOPMENT SERVICES
Report No. DS2013 -012
April 3, 2013
Page 5of6
Page 31 of 78
10b) Report No. DS2013 -012, Andria Leigh, Director of De...
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10c) Report No. DS2013 -013, Andria Leigh, Director of De...
Township of
REPORT
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS2013 -013
Council
Andria Leigh, Director
Develo ment Services
Meeting Date:
Subject:
Motion #
April 3, 2013
Craighurst Secondary Plan
(OPA 27) - Proposed
Modifications
Roll #:
R.M.S. File #:
D08
RECOMMENDATION(S): Requires Action❑X For Information Only
It is recommended that:
1. Report No. DS2013 -013 be received and adopted.
2. That Council support the modifications to the Craighurst Secondary Plan (OPA #27) as
proposed in Attachment #1; and
3. That the County of Simcoe be advised of Council's decision.
BACKGROUND /ANALYSIS:
Official Plan Amendment #27 (Craighurst Secondary Plan) was adopted by Council on May 27,
2009. Since that time, the amendment has been under the review of the County of Simcoe and
in circulation for comments to various Provincial Ministries.
Several meetings with County of Simcoe staff have been held to discuss the technical
components of the Secondary Plan and to provide response to the various agency comments
received during the County's circulation of the Council adopted Official Plan Amendment.
On the basis of the review of OPA #27 by staff at the County of Simcoe and a further review of
OPA #27 by Township staff based on the time lapse since adoption, a number of relatively
minor modifications are proposed to OPA #27. Some of these modifications are recommended
by the County and others are recommended by the Township. The intent of these modifications
is to primarily ensure that the policy direction in OPA #27 is as clear and concise as possible. A
desch-pTio-n—oT-6-a-ch-o-f the proposed modifications is provideabelow, along with an explanation
of the intent of each, as required.
FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT:
Potential for legal costs should OPA #27 be appealed upon a decision from the County of
Simcoe.
DEVELOPMENT SERVICES
Report No. DS2013 -013
April 3, 2013
Page 1 of 6
Page 33 of 78
10c) Report No. DS2013 -013, Andria Leigh, Director of De...
POLICIES /LEGISLATION:
The proposed modifications have been analyzed within the context of the County of Simcoe
Official Plan (adopted), the Provincial Policy Statement, and the Growth Plan for the Greater
Golden Horseshoe to ensure consistency within the language and their intent.
CORPORATE STRATEGIC GOALS:
Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro -
Medonte's natural beauty and county -like character
Safe & Healthy Community — To ensure that Oro- Medonte policies and programs promote a
safe and secure environment while encouraging healthy lifestyles
Service Excellence — To provide a welcoming, courteous and professional culture of service
excellence on the part of Council and Township staff
Sustainability — To build an increasingly sustainable community with regard for and sensitivity to
the needs of future generations.
CONSULTATIONS:
County of Simcoe
NVCA
ATTACHMENTS:
Attachment #1 — Proposed modifications to OPA #27
CONCLUSION:
On the basis of the above, it is recommended to Council that:
1. Report DS2013 -013 be received and adopted;
2. That Council support the proposed modifications to the Craighurst Secondary Plan (OPA
#27) as identified in Attachment #1; and
3. T aUbB CDun y of-Simcoe be co advisad of Goi mril'c rlarisinn
Respectfully submitted:
Andria Leigh, M4, RPP
Director, Development Services
SMT Approval / Comments: C.A.O. Approval / Comments:
DEVELOPMENT SERVICES
Report No. DS2013 -013
April 3, 2013
Page 2 of 6
Page 34 of 78
10c) Report No. DS2013 -013, Andria Leigh, Director of De...
Attachment 1 — Proposed Modifications
PROPOSED MODIFICATIONS TO OPA# 27:
Section C18.2.1.1 (b) (Strategic Objectives) is modified by replacing "identify' with "identity."
The modification is required to correct a grammatical error.
2. Section C18.3.2 (Land Use Concept Core Area) is modified by replacing "Core Area" with
"Employment Area" and by adding the following sentence at the end `and also includes existing
employment uses."
This modification is proposed for consistent language with the Growth Plan and the
Adopted County of Simcoe Official Plan.
3. Section C18.4.1 (Land Use Plan - Living Area) is modified by adding the following additional
subsection `and f) encourage sustainable development through the provision of a range of
alternative energy sources and sound building methods. "
This modification is proposed to ensure that the objectives are consistent with the
amendments in Provincial and County policies regarding support for sustainable
developments.
4. Section C18.4.1.2. d) (Living Area — Permitted Uses) is modified by deleting "in single - detached
dwellings. "
This modification is proposed to ensure conformity with Bill 140 — Strong Communities
through Affordable Housing Act, 2011.
5. Section C18.4.1.4 (Living Area — Permitted Uses) is modified by deleting "with a single detached
dwelling" and replacing with "with a single or semi - detached dwelling."
This modification is proposed to ensure conformity with Bill 140 — Strong Communities
through Affordable Housing Act, 2011.
6. Section C18.4.1.6 (Bed and Breakfast Establishments) is modified by adding at the beginning `%n
accordance with the policies of Section C1.3.10 a" and by adding before Site Plan Control an
Amendment to the Zoning By- law."
This modification is proposed to ensure conformity with the existing policies contained in
the Township's Official Plan.
7. Section C18.4.1.8 a) (Special Needs Housing) is modified by deleting the reference to "a County
Road" after "the site has access and frontage on"
This modification is proposed to ensure conformity with County By -law 5544.
8. Section C18.4.2 (Core Area) is modified by replacing all references to "Core Area" with
"Employment Area."
This modification is proposed for consistent language with the Growth Plan and the
Adopted County of Simcoe Official Plan.
DEVELOPMENT SERVICES
Report No. DS2013 -013
April 3, 2013
Page 3 of 6
Page 35 of 78
1Oc) Report No. DS2O13 -013, Andria Leigh, Director of De...
9. Section C18.4.2.2 (Core Area- Permitted Uses) is modified by adding "xi) small -scale industrial,
custom workshops, and manufacturing"
This modification is proposed for consistent language within the secondary plan policies.
10. Section C18.4.2.2 ix) (Core Area- Permitted Uses) is modified by adding "accessory" before
"residential uses ".
This modification is proposed for consistent language between the secondary plan policies
and the County and Provincial policies.
11. Section C18.4.2.3 (Form of Development) is modified by deleting the last sentence which begins
with "Minor expansions of the Core Area along..."
This modification is proposed to remove duplication in policies as expansions are already
addressed in Section C18.4.2.7.
12. Section C18.4.2.4 (Height) is modified by deleting "three to" before four storeys.
This modification is proposed for more clarity in the maximum number of storeys.
13. Section C18.4.2.7 (Core Area- Permitted Uses) is modified by adding "accessory' before
"residential uses ".
This modification is proposed for consistent language between the secondary plan policies
and the County and Provincial policies.
14. Section C18.4.3.2 (Community Use) is modified by adding "e) multi - purpose public facilities"
This modification is proposed to permit buildings that provide for a variety of functions.
15. Section C18.4.3.4 c) (Public Schools) is modified by deleting the second sentence and replacing
with the following "If such site is deemed to not be necessary through consultation with the
appropriate school board, and after a minimum period of ten (10) years from approval of this
Secondary Plan, the affected lands can be developed in accordance with the policies of the Living
Area designation."
This modification is proposed based on consultation with the school board, to more clearly
articulate the timeframe under which the policy requiring the protection of a school site can
be re- considered.
16. Section C18.4.3.5 (Boundary of Community Use Designation) is modified by adding "that' before
"reflect more detailed plans ".
This modification is proposed to correct a grammatical error.
17. Section C18.4.4.1 (Environmental Protection One) is modified by deleting the bullet references "a)"
and "b) ".
This modification is proposed to correct a grammatical error.
DEVELOPMENT SERVICES
Report No. DS2013 -013
April 3, 2013
Page 4 of 6
Page 36 of 78
10c) Report No. DS2013 -013, Andria Leigh, Director of De...
18. Section C18.5.2 (Urban Design Policies /Guidelines) is modified by adding a reference to "Section
C18.5" after "The policies of this section"
This modification is required to clarify that all of the urban design guidelines apply and
should be considered in the submission of any application under the Planning Act.
19. Section C18.5.5.6 (Gateways) is modified after "As a result," in the last sentence by adding "in
consultation with the County of Simcoe."
This modification is required to clarify that jurisdiction and consultation requirements on a
County Road.
20. Section C18.6.2.1 (Cultural Heritage Resources) is modified by adding an additional sentence at
the end of the first paragraph as follows: "It is the intent of this Plan that all Planning Act applications
will be subject to the completion of an Archeological Assessment (Minimum Stage 1 -2) to the
satisfaction of the Ministry of Culture."
This modification is required to ensure the appropriate cross reference to the existing
policies of the Plan specific to Heritage and Archaeological Resources.
21. Section C18.7.3.1 c) (Road Network) is modified by deleting the reference to the Right of way
width being 26 metres and adding the following "Right of way widths are identified in the respective
Official Plan in addition to the relevant by -laws and shall be assessed with any specific development
proposal.
This modification is required to clarify the responsibility for assessing county roads.
22. Section C18.8 (Servicing) is modified by adding "within the settlement area boundary" at the end
of the sentence.
This modification is required to clarify the areas of responsibility.
23. Section C18.9.1 (Development Phasing - Objectives) is modified by adding a new first sentence as
follows: "All of the policies of Section C18.9 are subject to the capability of the Township to deliver
the infrastructure to support development including the Development Phasing Plan for the entire
Secondary Plan area and /or an area - specific phasing plan to the satisfaction of Council."
This modification is required to clarify the intent of the staging or phasing of development
to ensure the necessary infrastructure is identified and financed through development.
24. Section C18.9.3 d) (Staging and Phasing Plan) first sentence is modified by replacing "an
- appropriate percgritage witTi `'50 perceht:" - -
This modification is required to clarify the intent of the staging or phasing of development
and the amount of development which is permitted to occur prior to the necessary
infrastructure being financed and constructed.
25. Section C18.10 (Developer Cost Share Agreement) is modified by deleting "it is the policy of this
Plan"
This modification is required to correct the redundancy in this section.
DEVELOPMENT SERVICES
Report No. DS2013 -013
April 3, 2013
Page 5of6
Page 37 of 78
1Oc) Report No. DS2O13 -013, Andria Leigh, Director of De...
26. Section C18.11 a) i) (Timing of Development) is modified by replacing "or" at the end of the
sentence with "and."
This modification is required to clarify that phasing plans are required to be completed for
both the entire secondary plan area and the area subject to the proposed lot
creation /development.
27. Section C18.11 a) iii) (Timing of Development) is modified by deleting "or to create a new parcel to
facilitate new development."
This modification is required to clarify that phasing plans are required to be completed for
both the entire secondary plan area and the area subject to the proposed lot
creation /development prior to any new lot creation being approved.
28. Section C18.13 (Minimum Distance Separation) is modified by replacing "subject to this Plan "with
"in the Craighurst settlement area."'
This modification is required to clarify that the Minimum Distance Separation calculation
exemption only applies to lands within the settlement area and the requirements continue
to apply within the balance of the Township.
29. Schedule A3 is modified by replacing "Core Area" with "Employment Area
This modification is proposed for consistent language with the Growth Plan and the
Adopted County of Simcoe Official Plan.
DEVELOPMENT SERVICES
Report No. DS2013 -013
April 3, 2013
Page 6 of 6
Page 38 of 78
11 a) Mayor H.S. Hughes, Correspondence dated April 2, 2
Minister Responsible
for Seniors
77 Wellesley Street West
12th Floor, Ferguson Block
Toronto, ON M7A I N3
Tel: 416-314-9710
Fax 416-325-4787
April 2, 2013
Dear Friends;
Ministre ddt(gu6 aux
Affaires des personnes Ag6es
77, rue Wellesley Ouest
12' 6tage, bloc Ferguson
Toronto ON M7A I N3
Tel.: 416 314-9710
TCdc, : 416 325-4787
MAR 7 1 2013
01J(,)-,%-1E1)0NTE
2013-27
Each year, the Government of Ontario celebrates the accomplishments and contributions
many of our wonderful Seniors make to communities across Ontario. This year, the Senior
Achievement Award will once again highlight the significant voluntary and professional
achievements made by individuals after they have reached the age of 65.
I encourage you to participate in the 2013 Senior Acbievement Award Program by nominating a
deserving senior. As Minister Responsible for Seniors, it will be .tray great honour this fall to join
the Honourable David C. Onley,. Lieutenant Governor of Ontario, in officially recognizing the
award recipients at a ceremony at Queen's Park.
Online nomination forms and information outlin*mg details of the program, the selection
criteria and the procedures followed are available at: www.ontario.ca/lionoursandawards.
The deadline date for nomination is June 15.
If you require further information, please contact the Ontario fionours and Awards Secretariat in.
Toronto at (416) 314-7587, toll-free at 1-877-832-8622 orTTY at 416 327-239 1.
Thank you in advance for taking the time to consider putting forward the .name of a special
senior in your community for a Senior Achievement Award.
Sincerely,
arrio Sergio
Minister
Page 39 of 78
11 b) Mayor H.S. Hughes, Correspondence dated March 26, 2...
Brissette, Marie
Subject: RE: AMC) Breaking New - AMO's 2013 Pre - Budget Submission to the Standing
Committee on Finance and Economic Affairs.
From: AMO Communications [ mailto:communicate(cbamo.on.ca]
Sent: Tuesday, March 26, 2013 5:05 PM
To: Harry.Huohes(alsimcoe.ca
Subject: AMO Breaking New - AMO's 2013 Pre - Budget Submission to the Standing Committee on Finance and Economic
Affairs.
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
March 26, 2013
AMON 2013 Pre - Budget Submission to the Standing Committee on Finance and Economic Affairs
On March 22, 2013 AMO President, Russ Powers, presented AMO's 2013 Pre - Budget Submission to the
Standing Committee on Finance and Economic Affairs. Below are highlights for the interest of members.
Submission Highlights:
The Upload: Municipalities continue to applaud the upload Agreement. We need to see its continued
protection, without any slippage and we thank the Premier for her commitment to it.
No new mandates: Significant costs of other social programs remain on the property tax base. While
officials at the province may point to the upload `savings', municipal governments respond to the
operational challenges of providing social housing, child care, source water protection plans, making
accessibility standards a reality and helping to fund hospital capital. A long list of `ancillary' policies
and programs hits our bottom line and eats up these `savings'. We ask for no new mandates or unfunded
responsibilities.
The Ontario Municipal Partnership Fund: Narrowing the gap between the relatively fiscally
healthier and poorer communities must remain a constant and unambiguous aim. Is 2014 really the best
time to make another $25 million cut to the OMPF? Does it make sense to cut funding for equalization,
northern/rural communities and policing even further? It is this group of municipalities that bore a $25
million reduction this year and will face a further $50 million cut over next two years. This seems
counter intuitive and even more so when those rural and northern municipalities with OPP must pay an
8.55% wage increase for 2014. In addition, we call on the government to restore OMPF reconciliation
for 2011 and 2012.
Infrastructure Financing: A successful solution to the infrastructure financing challenge will meet the
unique needs of each region while recognizing their differing fiscal capacities. Rural and northern
municipalities need a dedicated fund for roads and bridges. For urban Ontario, where the tax base is
broader and the economy is stronger, the range of financing tools being considered would go a long way
towards meeting urban transportation needs.
Page 40 of 78
11 b) Mayor H.S. Hughes, Correspondence dated March 26, 2...
Development Charges: Even modest changes to the Development Charges Act to permit development
charges for hospital capital and transit would be a good place to start fixing the funding challenge in
urban areas.
Interest Arbitration: All municipalities — large and small across Ontario are committed to changes to
interest arbitration. What we are interested in is a system that is fair, has balance for both employers and
employees and holds arbitrators to account for their decisions. Interest arbitration decisions do
materially affect the fiscal situation of municipal governments and their taxpayers.
Policing Costs: It is time to rethink how we deliver policing. What alternatives exist regarding core
and non -core policing functions? Are there cheaper alternatives to delivering court security? Could
community safety education, crime prevention and assisting the victims of crime be more efficiently
delivered? What efficiencies can be found in the operations of the Ontario Provincial Police? AMO
remains committed to working with the government and others on these issues, however, we cannot
afford to wait long for solutions.
President Powers also wrote to the Minister of Finance to highlight the importance of other key issues. He
noted last week's introduction of new legislative tools to improve the collection of Provincial Offences Act fines
as an excellent example of provincial - municipal problem solving. Some of the other ideas we've offered
include:
More efficient public services: Greater efficiencies are possible with the recommendations of the
recent social assistance review and how these services are delivered. AMO is committed to exploring
these options provided any changes do not add new burdens to the property tax dollar. Similarly with
Dr. Samir Sinha's report on proposals to better serve the needs of our senior population; AMO is keen to
explore delivering better services in better ways, but not on the back of the property tax dollar.
Infrastructure Financing: Since 2005, AMO has administered Canada's Gas Tax Fund for every
municipality in the province except Toronto. It is the best tool for long -term funding because it is
predictable. It permits municipalities to be responsive to local needs, without grant applications, review
and approval. It trusts municipalities to use the funds for its capital needs and sets out a transparent,
accountable and cost efficient on -line administration that meet all of its audit requirements and program
objectives. It is a measure of how all infrastructure programs, both federal and provincial can be
delivered.
Simplifying Reporting Requirements: One of the matters that the Drummond Report highlighted was
the amount of provincial oversight and municipal reporting that is required but not usefully
analysed. One municipality tallied the reports it provides to the province on a yearly basis. It submits
the following to provincial ministries: 96 monthly reports, 100 quarterly reports, 6 semi - annual reports
and 68 annual reports. This is a total of 270 reports annually plus an additional 16 audited statements,
plus the annual Financial Information Return. From AMO's perspective, there is plenty of room to
simplify reporting requirements while maintaining accountability and better coordination of these
activities in straightforward ways. The regulatory and reporting pendulum must return to the
middle. We are calling for the province and municipalities to figure out a better way.
Joint and Several Liability: Liability reform remains an ongoing need. Joint and several liabilities
translate into a punishing financial burden for many municipalities with fractional responsibility for an
Page 41 of 78
11 b) Mayor H.S. Hughes, Correspondence dated March 26, 2...
individual's loss. Nothing will focus attention on the issue more quickly than when insurance
companies cease offering municipal coverage. We need to avoid this worst case scenario. The
complexity of this issue is no reason to shy away from finding a better solution as many other
jurisdictions have already done.
Provincial Land Tax: The property tax inequities that exist in the north where municipalities border
unincorporated areas with low taxes and minimal services needs to be addressed.
Heads and Beds and Dam Payments: Municipalities which host post - secondary institutions are
increasingly disadvantaged by a payment -in -lieu regime that has remained unchanged in over twenty
years. This includes provincial facilities such as universities, colleges, correctional institutions,
hospitals and facilities for the disabled. Adding to that, for the next three years the province is freezing
payments to municipalities which host hydro - electric facilities. These costs are on the backs of
municipal property taxpayers in these communities. The province needs to pay its own bills.
The direct appointment of municipal representatives to the MPAC Board: Here's an easy
opportunity to streamline a process and recognise municipalities as a mature order of
government. Currently AMO submits a list of names to the Minister of Finance from which the Minister
chooses municipal representatives to the MPAC Board. Having municipalities choose their
representative directly would simplify the process considerably.
Action: For information.
AMO Contact: Matthew Wilson, Senior Advisor, mwilsonkamo.on.ca, 416.971.9856 ext. 323
PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council,
administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO
broadcasts to other municipal staff as required. We have decided to not add other staff to these
broadcast lists in order to ensure accuracy and efficiency in the management of our various
broadcast lists.
DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any
discrepancies that may have been transmitted with the electronic version. The printed versions of the
documents stand as the official record.
This message has been scanned for viruses and
dangerous content by MailSeanner2, and is
believed to be clean.
Page 42 of 78
12a) Announcements of Interest to the Public
. Battle of th...
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MCOF S
Dave Britton
705 - 835 -6863
Event Co -Chair
Proud Heritage, Exciting Future
Page 43 of 78
12a) Announcements of Interest to the Public
. Battle of th...
12.0 CONSENT AGENDA
a) Announcements
Event
Location
Date
Time
Hawke n Firkin Pub Nite
Hawkestone Community Hall,
3 Allen Street
April 6, 2013
7:30 p.m.
Horticultural Society Meeting
Oro - Medonte Community
Centre Banquet Hall, 71 Line 4
North
April 8, 2013
7:30 p.m.
Page 44 of 78
12b) Correspondence dated March 18, 2013 from Wayne Wils...
f�{r M'-AR 2 2 2013f
Ori4Jry' {I�IL-t�l�'9`-��i E
March 18, 2013
Mayor Harry Hughes & Council
The Corporation of the Township of Oro - Medonte
148 Line 7 South
Oro, Ontario
LOL 2X0
Member
Municipalities Dear Mayor Hughes & Council:
Adjala- Tnsorontin
Amaranth Re: NVCA 2013 Municipal Levy
Barrie
The Blue Mountains On Feb. 22, 2013 the NVCA Board of Directors representing the best
Bradford -West Gwillimbury conservation interests of the 18 watershed municipalities approved the
circulated 2013 NVCA budget with a unanimous vote.
Clearview
Co I I i ngwood
Essa
Grey Highlands
Innisfil
Melancthon
Mono
Mulmur
New Tecumseth
Oro - Medonte
Shelburne
Springwater
Wasaga Beach
Watershed
Counties
Dufferin
Grey
Simcoe
Member of
C�7141*
Conservation
ONTARIO
The NVCA Board and staff look forward to implementing the 2013
Conservation Authority programs supported by the approved budget including:
• Private land stewardship and reforestation
• Conservation Authority land, education and recreation
• Flood forecasting and warning.
• Municipal source water protection
• Natural Hazard prevention and Natural Heritage protection via Planning
and Regulations
• Environmental monitoring and preparation of watershed report cards
• Providing the 18 NVCA municipalities with Natural Hazard prevention
and Natural heritage protection/restoration technical advice.
• Completing the 5 year strategic plan update.
The approved budget will enable the NVCA, in partnership with our local
Municipalities, and residents to continue to protect and restore the
environment, reduce and or prevent flood and erosion hazards to property and
persons, and continue to support the health of the local residents and the
health of our local economy.
Celebrating 50 Years in Conservation 1960 -2010
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation
John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1TO
Telephone: 705.424.1479 fax: 705.424.2115 Web: www.nvca.on.ca Email: admin @nvca.on.ca
Page 45 of 78
12b) Correspondence dated March 18, 2013 from Wayne Wils...
Attached please find your 2013 municipal levy invoice, representing your
apportionment share of the total NVCA levy as per the Conservation
Authorities Act. Please forward this invoice to your appropriate staff for
payment. Should you have any questions regarding the approved NVCA budget
or associated conservation programs please contact me directly.
Thank you again for your ongoing support of the NVCA. I would like to also
thank the 24 NVCA Board Members for their continued governance, ensuring
that the watershed conservation needs are best served.
Sincerely;
O&�t "js4'--
Wayne R. Wilson, B.Sc., CAO /Secretary- Treasurer
Copy: Municipal Treasurer , Paul Gravelle
NVCA Board Members, Mel Coutanche, Marty Langcaster
Page 46 of 78
12b) Correspondence dated March 18, 2013 from Wayne Wils...
Member of
-F Nottawasaga Valley Conservation Authority
8195 Concession 8, Utopia, ON LOM 1TO
+q TEL (705) 424 -1479 FAX (705) 424 -2115 ^vim
r website:www.nvca.on.ca Conservation
Y� nox w I
invoice To: Oro - Medonte Township Date: March. 15, 2013
148 Line 7 South Invoice: 8294- 293 -13
Oro, ON Reference: 2013 Municipal Levy
LOL 2X'0 Department:
Attention: D. hwin, Clerk Property Location
County:
voice: 705 -487 -2171 Municipality:
Pax: 705 -487 -0133 Lot:
_ E -mail: Concession:
911:
Roll:
The 2013 Budget was approved at the Nottawasaga
Valley Conservation Authority Board of Directors Meeting
February 22, 2013, Matching Levy, Resolution 8,
Non Matching Levy, Resolution 9.
under Sections 26 and 27 of the Conservation
Authorites Act R.S.O. 1990
Oro - Medonte Township Apportionment Percentage
7.8587%
110
Reforestation
$126,177.32
$9,915.90
120
Healthy Waters
268,008.54
21,061.99
150
Conservation Lands
154,631.78
12,152.05
310
Planning and Regulations
405,886.31
31,897.39
400
Engineering & Technical Services
178,793.43
14,050.84
420
Environmental Services
299,661.17
23,549.47
430
Flood Forecast & Warning
183,960.00
14,456.86
460
Source Water Protection
0.00
0.00
630
Tiffin Education
61,706.54
4,849.33
661
Tiffin Centre Operations and Maintenance
279,409.72
21,957.97
Total 2013 Levy:
$1,958,234.81 Your Share:
$153,891.80
MOU Reduction of Levy:
- $29,490.00
$124,401.80
Payment Due
15 April 2013
$ 31,100.45
15 June 2013
$ 31,100.45
15 September 2013
$ 31,100.45
15 November 2013
$ 31,100.45
H.S.T.# 107787780
Overdue accounts are subject to an interest charge of 2% per month. (26.82% per annum)
Net 30
Page 47 of 78
12c) Midland Public Library minutes of meeting held on F...
E7V;
MAR 2 2 2013
Ur#U -MEDU ,JTE
MIDLAND PUBLIC LIBRARY BOARD MEETING _TOWNSHIP_.____.
DATE: February 14, 2013 LOCATION: Midland Public Library Boardroom Page 1 of 5
PRESENT: U. Schmid, L. Campbell, V. Nihill, M. Pearce, J. Pack, B. Gorski, J. Swick
REGRETS: B. Desroches, Z. Pendlebury
STAFF: G. Griffith, Recording Secretary, B. Molesworth. CFO
ITEM
1. Call to Order
2
3.
J. Swick called the meeting to order at 7:01 p.m.
Approval of the agenda
Moved by: J. Pack
Seconded by: V. Nihill
That the Agenda be approved, as circulated.
Approval of the minutes of the previous meeting
J. Swick asked if there were any concerns with the minutes as
circulated. There being none, he asked for a motion of approval.
Moved by: B. Gorski
Seconded by: M. Pearce
That the minutes of the Board meeting held on January 10, 2013
be approved.
Business arising from the minutes
4.1 Budget 2012 Year End
B. Molesworth reported that there still isn't a final statement for
2012, but the Library did return a surplus of $10,000.00 and it
has been added to an existing amount of $25,000.00 in reserve.
Considering - the - budget -over runs related to the building, we did-
well.
ACTION
CARRIED
CARRIED
Page 48 of 78
12c) Midland Public Library minutes of meeting held on F...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 2of5
DATE: February 14, 2013 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
4. Business arising from the minutes - continued
4.2 Budget 2013 — Costs of Broken Pipe etc.
B_ Molesworth reported that Council passed the 2013 Budget, for
most departments, at their January 28th meeting. The Police
Department's budget still has not been finalized. So, we are now
operating under our new, revised, budget that saw us lose 3
hours of a Staff position.
B. Molesworth reminded the Board about a discussion at a
previous Board meeting about what would happen if we had,
once again, unexpected expenses. Well, that has happened
with the flood of January 19th. We are still not in receipt of
invoices related to that cleanup but a rough estimate would put
the expense, so far, at around $10,000.00. Hooks brought in a
controls company to assess the mechanical systems on the old
side of the building. We knew there were valves that needed
replacing but, with budget constraints, that work had been put
off. The pipe that burst froze because a valve was stuck open.
J. Swick asked if it was frozen open or was it corroded.
B. Molesworth responded that it was probably jammed open due
to debris that Hooks had told us about that had worked its way
into the system either during the original installation or during the
newer project. There are 12 valves in all that need to replaced.
We know the one that was controlling the in -floor heating on the
new side of the building was not working and it was shut off so it
will be given priority along with a second one. Those are already
on order. The work will be ongoing for awhile.
B. Molesworth will keep the Board informed.
While replacing the ceiling tiles that fell in during the flood, it was
suggested that we replace the pot lights with ones that are more
efficient. Not only will we save money in the long term, there are
also rebates available. S. Rothwell, from the PUC, has carried
out a study of our overall lighting and has determined that some
areas of the building are over lit, while others, the old side, are
under lit. There are also very expensive bulbs in the old light
fixtures. The areas that are over lit, mostly the new side, may
also be contributing to the high cost of our air conditioning. He
Page 49 of 78
12c) Midland Public Library minutes of meeting held on F...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: February 4, 2013 Page 3 of 5
ry LOCATION: Midland Public Library Boardroom
ITEM
4.
5.
ACTION
Business arising from the minutes - continued
will also calculate what our load is, currently, and then
recommend changes and what the savings might be.
U. Schmid said she wanted to commend the Staff for their
response to the flood and how well they handled it, particularly
B. Molesworth for taking on physical /mechanical tasks that are
outside his job description.
4.3 Books2Eat
B. Molesworth reported that N. DiPinto, of Grounded Coffee and
our own S. Cooper are well along in the planning. The event will
be held Sunday, April 7th at 2 PM. We will be trying to sell 300
tickets this year. The price is still to be finalized but it looks like it
will be $20.00.
V. Nihill asked about two different prices, one for adults and one
for children. She suggested that one ticket price of $20.00 might
be too expensive for families. Perhaps it should be $25.00 for
adults and $10.00 for children. B. Molesworth will take this
suggestion back to the organizers.
B. Gorski has managed to find a wine seller who is willing to
provide the wine at half price. Next year he will see if he can get
it donated for free.
Approval of the accounts
B. Molesworth explained that a number of items in this month's Cheque
Distribution Report are 2012 expenditures and have been posted back
to 2012. Also, at this time of the year, a number of onetime, annual
payments are made. J. Swick asked if there were grants available to
the Library for lighting retrofits like there are for the private sector to
reduce hydro consumption. B. Molesworth said it doesn't work quite
the same but that after S. Rothwell finishes his assessment we should
receive rebates.
Page 50 of 78
12c) Midland Public Library minutes of meeting held on F...
DATE: February 14, 2013
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 4 of 5
LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
5. Approval of the accounts - continued
L. Campbell asked about the number of subscriptions that are
sponsored. B. Molesworth responded that the Library pays for about
half and the other half are supported by the Friends and several
individuals. J. Swick asked for a motion to accept the accounts.
Moved by: L. Campbell
Seconded by: M. Pearce
That the accounts for the month of January 2013 totalling
$73,810.95 be approved.
Reports of Board Committees
6.1 Finance Committee
B. Gorski distributed the Library Operating Financial Statement
as of January 31, 2013. As was explained under Approval of the
Accounts, this statement reflects some of those annual
payments like membership dues and insurance. Some revenues
have already started coming in from Local Municipalities.
The elevator line will likely be over due to the special visit at the
time of the flood.
L. Campbell asked if we are in a shared contract for elevator
servicing with the Town and the Sports and Recreation Centre.
B. Molesworth said no we are not. The NSSRC is in a five year
contract. When it comes up for renewal, we will look into it
again.
The Finance Committee report was adopted.
6.2 Report from the Friends _of the_Midland Public Library__
Due to the flood, the Book Store was closed for a week.
They have received and are installing new shelving and are
getting organized again. They have about $5,000.00 in the
bank. They are spending $1,800.00 on the shelving.
CARRIED
Page 51 of 78
12c) Midland Public Library minutes of meeting held on F...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 5 of 5
DATE: February 14, 2013 LOCATION: Midland Public Library Boardroom
ITEM ISSUE I ACTION
7. New business
No new business.
8. Information
9
8.1 Chief Librarian's Report
B. Molesworth informed the Board that we have hired A. Balloi to
fill the now 14 hour position. She had worked for us as a student
Page through High School, so she was pretty much trained. She
will be going back to school in the Fall, so this will be temporary.
We will begin the hiring process in the summer.
B. Molesworth also reported on his attendance at MPP Garfield
Dunlop's Provincial budget session. He was asked by
G. Dunlop's assistant to speak on how the Province supports the
Library so B. Molesworth explained that we receive an annual
grant which has not gone up in the 10 years he has been here
and some time before that the grant was cut by 40 %. He also
spoke about how libraries enhance the life of communities and
suggested that it was time the Province increase the grant.
Adjournment
Moved by: B. Gorski
That the meeting be adjourned at 7:42 p.m.
n
'
3a Oman of the Board Chief Librarian
Page 52 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
Location: John
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 02/13
MINUTES
Date: Friday February 22, 2013
L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On
PRESENT:
Chair Nina Bifolchi
Town of Wasaga Beach
Vice Chair: Darren White
Township of Melancthon
Members:
Gail Ardiel
Town of the Blue Mountains
Mel Coutanche
Township of Oro - Medonte
Geoff Dunlop
Town of Shelburne
Earl Hawkins
Township of Mulmur
Rob Keffer
Township of Bradford West Gwillimbury
Arif Khan
City of Barrie
Marty Lancaster
Township of Oro - Medonte (left at 10:48 a.m.)
Doug Little
Township of Adjala - Tosorontio
Kevin Lloyd
Town of Collingwood
Bob Marrs
Town of New Tecumseth
Paul McQueen
Municipality of Grey Highlands
Fred Nix
Town of Mono
Brent Preston
Township of Clearview (left at 10:15 a.m.)
Perry Ritchie
Township of Springwater
Alicia Savage
Township of Clearview
Michael Smith
Township of Essa (left at 10:15 a.m.)
George Watson
Town of Wasaga Beach
Percy Way
Township of Amaranth
Rick Webster
Township of Springwater
Keith White
Township of Essa
REGRETS
Past Chair Walter Benotto
Town of Shelburne
Mary Brett
Township of Adjala - Tosorontio
Daniel Davidson
Town of Innisfil
Mike Edwards
Town of Collingwood
GUEST SPEAKERS:
Karen Wianecki, Planning Solutions Inc.
Janice Dusek, JD Associates
STAFF PRESENT
Wayne Wilson, CAO /Secretary- Treasurer, Sheryl Flannagan, Director of Corporate Services,
Christine Knapp, Finance Administrative Coordinator, Caleigh Clubine, Communications
PR /Coordinator, Chris Hibberd, Director of Planning, Barb Perreault, Senior Environmental
Officer, Glenn Switzer, Director of Engineering and Technical Services, Tina Desroches,
GIS Manager, Byron Wesson, Director of Land Operations and Stewardship Services
Recorder: Laurie Barron, Executive Assistant
Page 53 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 02/13 22 February, 2013 Page 2 of 7
1. CALL TO ORDER
Chair Bifolchi called the meeting to order at 9:00 a.m.
c) MOTION TO ADOPT AGENDA
RES. #1 MOVED BY: Fred Nix SECONDED BY: Bob Marrs
RESOLVED THAT: The Agenda for Board of Directors Meeting #02/13
dated 22 February, 2013 be adopted.
Carried;
3. PECUNIARY INTEREST DECLARATION
None declared
4. MINUTES
4.1 Minutes of the Board of Directors Meeting 13/12 dated 25
January, 2013
RES. #2 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
RESOLVED THAT: the Minutes of the Board of Directors Meeting 13/12
dated 25 January, 2013 be approved.
Carried;
4.2 Minutes of the Board of Directors Meeting 01/13 dated 25
January, 2013
RES. #3 MOVED BY: Rob Keffer SECONDED BY: Geoff Dunlop
RESOLVED THAT: the Minutes of the Board of Directors Meeting 01/13
dated 25 January, 2013 be approved.
Carried;
5. BUSINESS ARISING FROM MINUTES
Oral update: Midhurst Secondary Plan
Wayne Wilson, CAO /Secretary- Treasurer advised that staff are working with
Springwater staff reviewing the Midhurst Secondary Plan. Staff will report
back to the Board of Directors at a later date.
6. NVCA DRAFT STRATEGIC PLAN
Direction to receive the strategic plan and proceed with stakeholder
workshops. Presented by: Karen Wianecki, Planning Solutions Inc.
Discussion ensued. The Board of Directors provided their comments and
directed staff to proceed with a stakeholder workshop.
Page 54 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 02/13 22 February, 2013 Page 3 of 7
RES. #4 MOVED BY: Fred Nix SECONDED BY: Rob Keffer
RESOLVED THAT: The Board receive the Draft NVCA 2013 -2017 Strategic
Plan for information as presented by Karen Wianecki, Planning Solutions
Inc.; and
FURTHERMORE: That the Strategic Plan Steering Committee be directed
to hold a stakeholder workshop to receive input regarding NVCA strategic
direction.
Carried;
7. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND
THE CAO /SECRETARY- TREASURER
Financial Activity Report Summary to December 31, 2012
a) Accounts Receivable Summary as at December 31, 2012
RES. #5 MOVED BY: Gail Ardiel SECONDED BY: Kevin Lloyd
RESOLVED THAT: The Chair be authorized to approve the Accounts
Receivable as at 31 December, 2012 in the amount of $586,236.05
including Planning items of $447,633.00
Carried;
b) Summary of Disbursements for the month of December, 2012
RES. #6 MOVED BY: Kevin Lloyd SECONDED BY: Gail Ardiel
RESOLVED THAT: The Chair be authorized to approve disbursements as at
December 31, 2012 in the sum of $375,380.38 including wages (net of
withholdings) of $134,190.80
Carried;
c) Statement of Operations for Period Ending 31 December, 2012
RES. #7 MOVED BY: Kevin Lloyd SECONDED BY: Alicia Savage
RESOLVED THAT: The Unaudited Combined Statement of Operations
Program Summary as at 31 December, 2012 be received.
Carried;
S. REPORT OF THE CAO /SECRETARY- TREASURER - 2013 Budget
• Matching Levy
RES. #8 MOVED BY: Alicia Savage SECONDED BY: Kevin Lloyd
WHEREAS: the Matching Levy for the proposed and duly circulated 2013
Budget is $183,960 and,
WHEREAS: a quorum of members is present and each member present has
one vote; therefore,
BE IT RESOLVED: that the Matching Levy for the NVCA 2013 Budget be
approved at $183,960.
Unanimously Carried;
Page 55 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 02/13 22 February, 2013 Page 4 of 7
• Non - Matching Levy
RES. #9 MOVED BY: Doug Little SECONDED BY: George Watson
WHEREAS: the Non - Matching Levy for the proposed and duly circulated 2013
Budget is $1,774,275; and,
WHEREAS: a quorum of members is present and each member's vote is weighted
according to the municipal share of the NVCA Current Value Assessment provided
by the Province of Ontario and as circulated; therefore,
BE IT RESOLVED: that the Non - Matching Levy for the NVCA 2013 Budget be
approved at $1,774,275.
RECORDED VOTE:
In Favour
Doug Little, Township of Adjala - Tosorontio
Percy Way, Township of Amaranth
Arif Khan, The City of Barrie
Gail Ardiel, Town of Blue Mountains
Rob Keffer, Township of Bradford West Gwillimbury
Alicia Savage, Township of Clearview
Brent Preston, Township of Clearview
Kevin Lloyd, Town of Collingwood
Keith White, Township of Essa
Michael Smith, Township of Essa
Paul McQueen, Municipality of Grey Highlands
Darren White Township of Melanchton
Fred Nix, Town of Mono
Earl Hawkins, Township of Mulmur
Bob Marrs, Town of New Tecumseth
Mel Coutanche, Township of Oro - Medonte
Marty Lancaster, Township of Oro - Medonte
Geoff Dunlop, Town of Shelburne
Perry Ritchie, Township of Springwater
Rick Webster, Township of Springwater
Nina Bifolchi, Town of Wasaga Beach
George Watson, Town of Wasaga Beach
Unanimously Carried;
• General Budget Vote
RES. #10 MOVED BY: George Watson SECONDED BY: Doug Little
WHEREAS: the Matching and Non - Matching levies for the 2013 NVCA Budget
have been duly approved by the NVCA Board of Directors, with a total Budget
expenditure of $3,884,568.82 therefore;
BE IT RESOLVED: that staff be directed to implement the approved budget and
report budget activity to the Board on a monthly basis with quarterly budget
update reports.
Carried;
Page 56 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 02/13 22 February, 2013 Page 5 of 7
The Board of Directors recessed at 10:15 a.m.
Michael Smith, Township of Essa left the meeting.
Brent Preston, Township of Clearview left the meeting
The Board of Directors reconvened at 10:25 a.m.
STAFF REPORTS
9. REPORT OF THE DIRECTOR OF PLANNING
9.1 Permits for Ratification from January 16, 2013 to February 14, 2013
RES. #11 MOVED BY: Earl Hawkins SECONDED BY: Doug Little
RESOLVED THAT: the permits for ratification issued by staff for the period
January 15, 2013 to February 14, 2013 be approved.
Carried;
10. REPORT OF THE DIRECTOR OF COPORATE SERVICES
10.1 Communications Report — January 2013
RES. #12 MOVED BY: Doug Little SECONDED BY: Earl Hawkins
RESOLVED THAT: The Communications report for January 2013 be received.
Carried;
10.2 Use of Recording Devices during Board Meetings
RES. #13 MOVED BY: Doug Little SECONDED BY: Paul McQueen
WHEREAS: at the January 25, 2013 meeting, staff were directed by the NVCA
Board of Directors to prepare a policy regarding the use of recording devices
during Board meetings; therefore
BE IT RESOLVED: that the proposed Board of Directors Regulations 6.3.1 and
6.4.1 be amended to the Board of Directors Regulations /Governance.
Carried;
10.3 Social Media Strategy
RES. #14 MOVED BY: Rick Webster SECONDED BY: Earl Hawkins
WHEREAS: staff have prepared a 2013 Social Media Strategy outlining; the goals
of the NVCA's proposed social media use, the audiences to be targeted, and the
methods to be used for generating, approving and disseminating messages;
therefore
BE IT RESOLVED: that the NVCA Social Media Strategy be approved and that
staff be directed to develop, launch and maintain social media as outlined in the
Strategy.
Carried;
Page 57 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 02/13 22 February, 2013 Page 6 of 7
11. CORRESPONDENCE
a) Severn Sound Environmental Association dated Jan 22/13 re: thank you
to NVCA for recognizing the SSEA as a Conservation Champion.
b) Ministry of Natural Resources letter to General Managers and Chief
Administrative Officers of Conservation Ontario, received February 2013
re: Update on Individual Conservation Authority Regulations.
c) Thank you from Past Chair Walter Benotto for get well wishes.
RES. #15 MOVED BY: Mel Coutanche SECONDED BY: Perry Ritchie
RESOLVED THAT: Correspondence not specifically dealt with be placed on
file.
Carried;
FUTURE MEETINGS
Revised Board of Director and NVSPA Meeting Schedule attached.
• Planning Fee Ad -Hoc Committee - February 22/13
1:00 p.m. to 3:00 p.m.
• Board of Directors - March 22, 2013 - 9:00 a.m.
Marty Lancaster, Township of Oro - Medonte left the meeting at 10:48 a.m.
12. IN- CAMERA REPORT OF THE DIRECTOR OF CORPORATE SERVICES
RES. #16 MOVED BY: Perry Ritchie SECONDED BY: Mel Coutanche
RESOLVED THAT: This meeting of the Board of Directors No. 02/13 go In-
Camera at 10:48 a.m. to address matters pertaining to:
• litigation or potential litigation, including matters before administrative
tribunals, affecting the Authority; and
• the receiving of advice that is subject to solicitor /client privilege,
including communications necessary for that purpose.
• the subject matter relates to the consideration of a request under the
Freedom of Information and Protection of Privacy Act; and
THAT: the following staff members be present:
Wayne R. Wilson, CAO /Secretary- Treasurer, Sheryl Flannagan, Director of
Corporate Services, Chris Hibberd, Director of Planning, Barb Perreault, Senior
Environmental Officer and Laurie Barron, Executive Assistant/ Recorder.
Carried;
OUT OF IN- CAMERA
RES. #17 MOVED BY: Mel Coutanche SECONDED BY: Perry Ritchie
RESOLVED THAT: This meeting of the Board of Directors No. 02/13 come
out of in- camera at 11:30 a.m. and report.
Carried;
Page 58 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
BOARD OF DIRECTORS MINUTES MEETING No: 02/13 22 February, 2013 Page 7 of 7
RES. #18 MOVED BY: Perry Ritchie SECONDED BY: Percy Way
RESOLVED THAT: staff be directed to implement the Board of Directors
recommendations regarding the in- camera meeting number 02/13 dated
February 22, 2013.
Carried;
RES. #19 MOVED BY: Percy Way SECONDED BY: Perry Ritchie
RESOLVED THAT: This meeting adjourn at 11:30 a.m. to meet again at the
call of the Chair.
Carried;
Nina Bifolchi, Chair Wayne R. Wilson, CAO /Secretary- Treasurer
Approved this day of , 2013
Page 59 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
A5Af'4 `Af
x, Nottawasaga Valley Conservation Authority
n
0
HIGHLIGHTS
of the NVCA BOARD OF DIRECTORS MEETING - No. 03/13 - Mar. 22, 2013
NVCA UPDATES WATERSHED HEALTH REPORTING
Conservation Authorities in Ontario first piloted watershed health "report cards" more
than 10 years ago, to ensure watershed health conditions were communicated clearly
to the public. The NVCA produced its first report cards in 2007 and by 2008 had
released report cards for all nine subwatersheds, reporting on surface water quality,
forest cover and wetland conditions. Updates are scheduled to occur every five years.
The newest round of reports were provided to the Board of Directors at the March
meeting for review and input before their release in June 2013. They have been
expanded to include assessments of groundwater and stewardship activities.
The 2013 reports are titled "Subwatershed Health Checks" and they provide detailed
information on subwatershed health, past stewardship initiatives and
recommendations for future protection and restoration. The Health Checks are
intended to supplement the provincial level "Watershed Report Cards" by providing
technical support and local management detail. The Watershed Report Cards were
released during Water Week (March 18 -22) 2013 and they too will be released every
five years, providing a more high -level review of general trends.
LEASE RENEWALS APPROVED
The NVCA owns approximately 12,000 acres of land in the watershed for the
purposes of recreation, conservation and scientific study. Some portions are leased to
third parties for purposes including recreation (such as parks and campgrounds),
cultural activities and agriculture. These leases are usually up for renewal every five
years at an annual fee increase of 3% plus HST.
At the March meeting, the Board of Directors approved the following lease renewals
on NVCA properties: property within the New Lowell Conservation Area to Jane and
Wally Ivits for recreational purposes; property within the Minesing Wetlands
Conservation Area for agricultural use; and property within an area known as
Riverdale Park to the Town of New Tecumseth for recreational purposes.
DEPUTATION MADE ON ARDAGH WEST SECONDARY PLAN
The Board of Directors heard a deputation from representatives of Azimuth
Environmental Consulting Inc. with regard to a planned development in the Ardagh
West Secondary Plan, on property owned by 1442968 Ontario Limited. Staff were
directed to continue to work with the City of Barrie Planning staff and the developer's
consultant to address the matters raised at the deputation. NVCA staff are to report
back to the Board regarding progress on this application.
1/2
Page 60 of 78
12d) Nottawasaga Valley Conservation Authority minutes o...
PER DIEMS AND MILEAGE INCREASED
Staff received the Board of Directors' permission to seek approval of the Ontario
Municipal Board to apply a cost of living increase to NVCA members' per diems of
1.5% (reflecting the rate of inflation), effective January 1, 2013. The per diem was
last adjusted in 2008. The mileage reimbursement rate will also be increased for
Board members and staff by one cent per kilometre, effective January 1, 2013,
consistent with the Federal Department of Finance rate.
POLICIES UPDATED
NVCA Policy and Procedures documents are being reviewed and updated, and new
policies are being drafted as required, to reflect changing corporate structure, job
titles, practices and legislation. The Board approved two new policies: Work in
Extreme Heat and Cold and Records Retention; as well as amendments to three
policies: Bereavement Leave, Overtime and Purchase of Goods & Services.
For the full agenda including documents and reports, please visit our website:
http: / /nvca.on.ca/ meetings /BoardofDirectors /Agendas/
Future meetinas and events: For more information, please contact:
Board Meeting 04/13 - April 26, 2013 Wayne Wilson, CAO /Secretary- Treasurer
Spring Tonic - April 6 & 7, 2013 (705) 424 -1479 ext. 225
wwilson@nvca.on.ca
2/2
Page 61 of 78
12e) Minutes of Lake Simcoe Region Conservation Authorit...
®Lake Simcoe Region
conservation authority BOARD OF DIRECTORS' MEETING
NO. BOD -02 -13 — Friday, February 22, 2013
120 Bayview Parkway, Newmarket, ON
LSRCA Board Members Present:
Mayor R. Grossi, Chair
Regional Councillor D. Bath, Vice -Chair
Councillor M. Baier
Regional Councillor J. Ballinger
Mr. E. Bull
Councillor P. Craig
Mayor G. Dawe
Deputy Mayor B. Drew
Councillor A. Eek
Councillor D. Evans
Councillor K. Ferdinands
Mayor V. Hackson
Councillor D. Kerwin
Councillor J. O'Donnell
Councillor S. Strangway
Councillor B. Ward
Regrets:
Councillor D. Crake
Councillor B. Haire
Mayor A. Orsi
MINUTES
LSRCA Staff Present:
D.G. Wood, Chief Administrative Officer
M. Walters, General Manager, Watershed Management
B. Kemp, General Manager, Conservation Lands
J. Lee, General Manager, Corporate & Financial Services
R. Jarrett, General Manager, Communications & Education
R. Baldwin, Director, Planning and Development Services
S. Fogelman, Senior Administrative Assistant, Corporate & Financial Services
K. Kennedy, Land Securement Officer
I. DECLARATION OF PECUNIARY INTEREST
None noted for the record of this meeting.
II. APPROVAL OF THE AGENDA
Moved by: D. Bath Seconded by: M. Baier
BOD- 019 -13 RESOLVED THAT the content of the Agenda as presented for the February 22, 2013
meeting of the Board of Directors be approved as amended to reschedule the
presentation under Item VII to the March Board meeting. CARRIED
III. ADOPTION OF THE MINUTES
a) Board of Directors
Moved by: G. Dawe
Seconded by: P. Craig
BOD- 020 -13 RESOLVED THAT the minutes of the Annual General Meeting No. BOD -01 -13 held on
January 25, 2013, be adopted and approved as printed and circulated. CARRIED
Page 62 of 78
12e) Minutes of Lake Simcoe Region Conservation Authorit...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -02 -13
February 22, 2013 — Minutes
Page 2 of 6
b) Conservation Ontario Council
Moved by: G. Dawe Seconded by: P. Craig
BOD- 021 -13 RESOLVED THAT the minutes of Conservation Ontario's Council Meeting No. 04/12 held on
Monday, December 10, 2012 be received for information. CARRIED
IV. ANNOUNCEMENTS
There were no announcements at this meeting.
V. DEPUTATIONS
There were no deputations at this meeting.
VI. HEARINGS
There were no hearings at this meeting.
VII. PRESENTATIONS
There were no presentations at this meeting.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
The Board identified Agenda Items 2, 4, 5, 9, 10 and 11 for separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: J. Ballinger Seconded by: S. Strangway
BOD- 022 -13 RESOLVED THAT the following recommendations respecting the matters listed as "Items
Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be
authorized to take all necessary action required to give effect to same. CARRIED
1. Development. Interference with Wetlands and Alterations to Shorelines and Watercourses
Regulation 179/06
BOD- 023 -13 RESOLVED THAT the applications under Section 28 of the Conservation Authorities Act and
Ontario Regulation 179/06 be received for information. CARRIED
3. Monthly Communications Update
BOD- 024 -13 RESOLVED THAT the Monthly Communications Update — Summary, for the period
December 1, 2012 to January 31, 2013 be received for information. CARRIED
6. Municipal Freedom of Information and Protection of Privacy Act: Annual Statistical Report
BOD- 025 -13 RESOLVED THAT Staff Report 06- 13 -BOD regarding the Municipal Freedom of Information
and Protection of Privacy Act— 2012 Annual Statistical Report be received for information.
CARRIED
Page 63 of 78
12e) Minutes of Lake Simcoe Region Conservation Authorit...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -02 -13
February 22, 2013 — Minutes
Page 3 of 6
7. Approval of the 2013 Occupational Health and Safety Policy and the Workplace Violence and
Harassment Policies for Lake Simcoe Region Conservation Authority
BOD- 026 -13 RESOLVED THAT Staff Report No. 07- 13 -BOD regarding the Authority's 2013 Occupational
Health and Safety Policy and Workplace Violence and Harassment Policies be approved
and adopted in order to meet legislative requirements under the Occupational Health and
Safety Act. CARRIED
8. Conservation Ontario Liaison Committee (CALC) — Planning and Regulations Update
BOD- 027 -13 RESOLVED THAT Staff Report No. 08- 13 -BOD regarding the Conservation Authorities
Liaison Committee (CALC) — Planning and Regulations Update be received for information.
CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Correspondence
Moved by: D. Kerwin Seconded by: J. O'Donnell
BOD- 028 -13 RESOLVED THAT the correspondence listed in the agenda as items 2 (a) through (f) be
received for information. CARRIED
4. Appointment to LSRCA Committees 2013
Moved by: J. Ballinger Seconded by: V. Hackson
BOD- 029 -13 RESOLVED THAT Staff Report No. 04- 13 -BOD regarding the appointments to LSRCA
Committees for 2013 be approved; and
FURTHER THAT Mayor Dawe represent the LSRCA on Conservation Ontario for 2013 and
Mayor Grossi and Regional Councillor /Deputy Mayor Bath represent LSRCA on the Lake
Simcoe Conservation Foundation for 2013. CARRIED
5. 2013 Off Site Board of Directors' Meetings
Moved by: A. Eek Seconded by: E. Bull
BOD- 030 -13 RESOLVED THAT Staff Report No. 05- 13 -BOD regarding the location of the 2013 off -site
Board of Directors' meetings be approved as follows: Township of Ramara — April 26th;
Township of Oro - Medonte — July 26th; and Town of Innisfil — October 25th. CARRIED
9. Lake Simcoe /Southeastern Georgian Bay Clean -Up Fund Proposals
The General Manager, Watershed Management, explained the process and current status of project
approvals. It is anticipated that announcements of projects may be made by the end of March; however,
official notification may be delayed until July 2013.
Page 64 of 78
12e) Minutes of Lake Simcoe Region Conservation Authorit...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -02 -13
February 22, 2013 — Minutes
Page 4 of 6
Moved by: J. O'Donnell Seconded by: B. Ward
BOD- 031 -13 RESOLVED THAT Staff Report No. 09- 13 -BOD regarding the Lake Simcoe /Southeastern
Georgian Bay Clean -Up Fund be received for information. CARRIED
10. Report on the Phosphorus Loads to Lake Simcoe 2007 — 2009
It was noted that the Ministry of the Environment will be releasing a report on Friday, March 8, 2013 in
Pefferlaw. A full report will be prepared for the March meeting of the Board of Directors.
Moved by: K. Ferdinands
Seconded by: B. Drew
BOD- 032 -13 RESOLVED THAT Staff Report No. 10- 13 -BOD regarding the Report on the Phosphorus
Loads to Lake Simcoe 2007 — 2009 be received for information. CARRIED
11. Terms of Reference - York Region 2014 Budget Ad Hoc Committee
It was noted that the committee required three more members to carry out the Terms of Reference, and
that the committee would sit for approximately one year.
Moved by: J. Ballinger
Seconded by: A. Eek
BOD- 033 -13 RESOLVED THAT Staff Report 11- 13 -BOD regarding the Terms of Reference — York
Region 2014 Budget Ad Hoc Committee be approved; and
FURTHER THAT the following members be appointed to the Committee: Mayor Dawe,
Mayor Hackson, and Councillor Craig. CARRIED
XI. CLOSED SESSION
The Board moved to Closed Session to receive an update on confidential land, legal and human resources
matters.
Moved by: S. Strangway
Seconded by: E. Bull
BOD- 034 -13 RESOLVED THAT the Board move to Closed Session to deal with confidential land, legal,
and human resources matters, and
FURTHER THAT the Chief Administrative Officer, Members of the Executive Management
Team, and the Land Securement Officer, remain in the meeting. CARRIED
Moved by: D. Kerwin
Seconded by: D. Bath
BOD- 035 -13 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
Page 65 of 78
12e) Minutes of Lake Simcoe Region Conservation Authorit...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -02 -13
February 22, 2013 — Minutes
Page 5 of 6
a) Land Disposition Matter
Moved by: J. Ballinger Seconded by: E. Bull
BOD- 036 -13 RESOLVED THAT Confidential Staff Report 12- 13 -BOD regarding a land disposition matter
be received; and
FURTHER THAT the recommendations contained within this report be approved. CARRIED
b) Legal Matter
Moved by: B. Drew Seconded by: M. Baier
BOD- 037 -13 RESOLVED THAT Confidential Staff Report 13- 13 -BOD regarding a legal matter be received
for information; and
FURTHER THAT the recommendations contained within this report be approved. CARRIED
c) Human Resources Matter
Moved by: V. Hackson Seconded by: A. Eek
BOD- 038 -13 RESOLVED THAT the Confidential Staff Report 14- 13 -BOD regarding a Human Resources
matter be received; and
FURTHER THAT the recommendations contained within this report be approved. CARRIED
XII. OTHER BUSINESS
a) Whitefish Die Off in Lake Simcoe
Councillor Craig requested an update on the reported whitefish die off in Lake Simcoe. The General
Manager, Watershed Management, advised that staff has requested information from the Fisheries
Assessment Unit and will report back to the Board.
b) LSCF Freezin for a Reason Polar Dip / 2013 Natures Emporium Run /Walk for Southlake
Councillor Eek wished staff the best regarding their polar dip. She further requested support for
Southlake Run /Walk to be held on April 28, 2013.
c) Ramara Subwatershed Planning Work
Councillor O'Donnell requested an update on the Ramara stewardship work. The General Manager,
Conservation Lands, outlined that the stewardship program in Ramara will be impacted if the federal
funding is not received.
Page 66 of 78
12e) Minutes of Lake Simcoe Region Conservation Authorit...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting BOD -02 -13
February 22, 2013 — Minutes
Page 6 of 6
d) Zebra Mussels
Regional Councillor Ballinger inquired as to whether there is a program to clean up zebra mussels. The
General Manager, Watershed Management, advised that there is a monitoring program but not a
clean -up program.
e) Globe & Mail Article
Councillor Kerwin advised that there was an article in the Globe and Mail (February 22, 2013) regarding
the pollution in China and Ontario's ability to assist with solutions.
XIII. ADJOURNMENT
The meeting was adjourned at 10:30 a.m. on a motion by D. Kerwin.
Mayor Robert Grossi
Chair
D. Gayle Wood
Chief Administrative Officer
Page 67 of 78
12e) Minutes of Lake Simcoe Region Conservation Authorit...
Lake Simcoe Region
Conservation authority
Board Meeting Highlights
March 221 2013
Announcements:
Mrs. Debby Beatty, President, Lake Simcoe
Conservation Foundation (LSCF), thanked LSRCA
Board members Mayor Virginia Hackson and
Regional Councillor Bobbie Drew for their many
years' service on the Lake Simcoe Conservation
Foundation Board. Mrs. Beatty presented each
of the ladies with a framed certificate in
recognition of their dedication and commitment
to the Foundation.
Mrs. Beatty also reminded everyone about the
Lake Simcoe Conservation Foundation's 25th
Annual Conservation Dinner being held on
Wednesday, June 5`h at the Manor at Carrying
Place Golf and Country Club in Kettleby.
Presentations:
L -R: Debby Beatty, President, LSCF, Regional Councillor Bobby Drew,
Mayor Virginia Hackson, Cheryl Taylor, LSCF Executive Director, and
Mayor Grassi, LSRCA Chair
(a) The Report on the Phosphorus Loads to Lake Simcoe 2007 — 2009
David Lembcke, Manager, Environmental Science and Monitoring, provided a presentation regarding the Report on the
Phosphorus Loads to Lake Simcoe 2007 — 2009, noting that phosphorus loads in Lake Simcoe were unusually high in the
hydrologic years (June 1 — May 31) of 2007 and 2008 mainly as a result of higher than normal tributary flow generated
by unusually wet years. He explained how precipitation is the main mover of phosphorus, and these unusually wet years
allowed for greater amounts of phosphorus to be transported throughout the lake. Phosphorus loads returned to more
normal levels in 2009. A study of the last 94 years shows that only three years have been higher than 2007 and only six
years have been higher than 2008.
(b) Hill Hunter Losell Annual Process Review
The Authority's lawyer from Hill Hunter Losell, Mr. Kenneth Hill, led the Board of Directors through a review of the legal,
hearing and tribunal process the Board must undertake when conducting a Section 28 Hearing under the Statutory
Powers and Procedures Act.
(c) 2013 Lake Simcoe Watershed Report Card
Ben Longstaff, Manager, Subwatershed Planning and SWP, provided a presentation on the 2013 Lake Simcoe Watershed
Report Card, noting that the first watershed report card was released in 2008, followed by an update in 2009.
Conservation Ontario has since updated the guidelines in an effort to produce a consistent looking watershed report
card across the province. A copy of the 2013 Lake Simcoe Watershed Report Card can be found on the Authority's
website @ www.LSRCA.on.ca.
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON, L3Y 4X1
E -mail: info @Isrca.on.ca Web site: www.lsrca.on.ca
Page 68 of 78
12e) Minutes of Lake Simcoe Region Conservation Authorit...
LSRCA Board of Directors Lake Simcoe Region
Meeting Highlights — March 22, 2013 conservation authority
Page 2 of 2
Staff Reports:
Preliminary 2012 Financial Statements
The Board approved Staff Report No. 15- 13 -BOD, prepared by General Manager, Corporate & Financial Services, Jocelyn
Lee, which shared the 2012 preliminary unaudited financial statements of the Authority, which recommended
appropriations to reserve from operations, and sought approval for distribution of the 2012 audited financial statements
to the Ministry of Natural Resources, as well as the Authority's bankers.
Update on Amendment of Ontario Regulation 179106 made under Section 28 of the Conservation Authorities Act
The Board approved Staff Report No. 16- 13 -BOD, prepared by Director, Planning and Development Services, Rob
Baldwin, which provided an update with respect to implementation of amendments to Ontario Regulation 97/04
(O.Reg.97 /04) under Section 28 of the Conservation Authorities Act including the delegation of approvals to senior
Authority staff.
Updated LSRCA Administrative By -Laws
The Board approved Staff Report No. 17- 13 -BOD, prepared by CAO Gayle Wood, which provided an update on the
Authority's By -Laws on Governance and Administrative Policies, as well as Meeting Procedures.
2013 Lake Simcoe Watershed Report Card
The Board received Staff Report No. 18- 13 -BOD, prepared jointly by Manager, Corporate Communications, Kristen
Yemm, and Manager, Subwatershed Planning and SWP, Ben Longstaff, regarding the 2013 Lake Simcoe Watershed
Report Card and its launch on Monday, March 18`h. A copy of the Watershed Report Card is available on the Authority's
website @ www.LSRCA.on.ca.
Report on Phosphorus Loads to Lake Simcoe 2007 -2009
The Board received Staff Report No. 19- 13 -BOD, prepared by Manager, Environmental Science and Monitoring, David
Lembcke, regarding the recently released Report on Phosphorus Loads to Lake Simcoe 2007 — 2009. A copy of the
Report on Phosphorus Loads to Lake Simcoe 2007 — 2009 is available on our website @ http: / /www.Isrca.on.ca /reports /.
Year -End Monitoring Report
— Planning and Development Applications for the Period January 1 through December 31, 2012
The Board received Staff Report No. 20- 13 -BOD, prepared by Manager, Planning, Regulations and Enforcement, Beverley
Booth, which provided the Board with a summary of the planning and development applications for the period January 1
to December 31, 2012.
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON, L3Y 4X1
E -mail: info @Isrca.on.ca Web site: www.lsrca.on.ca
Page 69 of 78
13a) Correspondence dated February 8, 2013 from Linda Je...
Minister Responsible
for Seniors
Ministre deleguee aux
Affalres ties personnes ogees
IV
6i° Floor, Frost South
7 Queen's Park Crescent
Toronto (Ontario) WA 1Y7
Tel: (416) 325.2338
Fax: (416) 327.4493
69 Stage, Frost Sud
7 Queen's Park Crescent
Toronto (Ontario) WA 1Y7
Tel: (416) 326 -2338
Teleo: (416) 327 -4493
• [
K���
MAR 1 2013 Ontario
February 8, 2013
�-- �opNre
WNSHIP
Dear Mayor, Reeve and Members of Council:
It is with great pleasure that I invite you to participate in the 2013 Senior of the Year
Award. This annual award was established in 1994 to give each municipality in Ontario
the opportunity to honour one outstanding local senior. The Government of Ontario is
proud of this important initiative. You may wish to consider involving local MPPs in your
selection process or presentation ceremony.
Recipients are individuals who, after age 65, have enriched the social, cultural or civic
life of the community without thought of personal or financial gain. A certificate,
provided by the Ontario government, is signed by the Honourable David C. Onley,
Lieutenant Governor, myself as Minister Responsible for Seniors, and the local Head of
Council.
Council may also wish to host a presentation ceremony honouring the Senior of the
Year Award recipient in June, when we pay tribute to seniors across Ontario. This year
will mark the 29th anniversary of Seniors' Month which recognizes the contributions
seniors make to family, community, province and country.
The Ontario Senior of the Year Award nomination forms are available on the Ministry
of Citizenship and Immigration's website at www.ontario.ca /honoursandawards
once on this site, click on the Ontario Senior of the Year Award program. You can
submit your nomination online by choosing the "Electronic Nomination" option. You can
download the form and fax it to 416 314 -6050. Nominations must be received directly
from your office by April 30, 2013.
For additional information, please contact the Ontario Honours and Awards Secretariat
by phone, at 416 -314 -7526, toll -free at 1- 877 - 832 -8622, or TTY 416- 327 -2391.
Ontario's seniors deserve special recognition for their outstanding accomplishments.
�y y prking tog fher,_we can ensure they are honoured in a meaningful way.
Sincerely,
r- ®5�
Linda Jeffrey
Minister
Page 70 of 78
6111►
Orillia & Area Physician
Recruitment & Retention
Committee and Orillia
Soldiers' Memorial Hospital
Cordially Invite You & a Guest to...
& CHERSE
Reception
and Presentation of...
Physician, Dentist
& Midwife
11
F-
-4
p
SuY
.40
r�
I
Ke
Cl 6.
Thursday, April 25th, 2013
6:30 p.m. to 8:30 p.m.
The Dining Hall
Lakehead University
University Ave. Orillia
RSVP by April 15th
with Pat Thor 325 -2209, ext. 3858
pathor@osmh.on.ca
or Lea Bagley 325 -2204 ext. 3482
labagley@osmh.on.ca
Please indicate whether you are
bringing your spouse /guest.
Guided tours of the university will
be provided at the conclusion of
the event.
We would like to thank Orillia Pharmacy Ltd.for sponsoring these invitations
13c) Correspondence received March 21, 2013 from Shanty ...
.,ray Nursery
s
AEL tJ* D
MAR 21 2013
ORO-MEDONTE
TOWNSHIP
28 -B Church Street RR # 3, Shanty Bay, ON., LOL 2LO • (705) 722 -0119
This letter is being sent to you on behalf of Shanty Bay Nursery School in the hopes of
securing your support for our up- coming fundraising event.
Shanty Bay Nursery School was established in 1969. Our preschool is a small, not -for-
profit organization that is operated and administered exclusively by dedicated parent
volunteers. Our goal is to facilitate the development of positive self - esteem and
confidence essential for our children to realize their full potential, both in learning and in
life.
Successful fundraising is vital to the continued operation of our school. Monies earned
via fundraising ventures not only assist with the day- to- day costs of running a first -rate
preschool, but also help to off set the tuition fees paid by our parents. Our premier
fundraising event is an Annual Silent Auction. In previous years, the auction has proven
itself to be extremely popular with the community. Not only does this popularity help
our school earn funds, it also translates into enormous exposure for those individuals and
businesses who donated their goods and services. This year our Silent Auction will take
place on Friday April 12, 2013 at the St. Thomas Community Hall in Shanty Bay.
We ask that you please consider the donation of a product or service from your
establishment in support of this year's auction and, ultimately, the success of area
preschoolers. Cash donations towards our cause are also gratefully accepted. Charitable
donation receipts will be offered to those who provide us.with items, cash or services to
auction.
Thank you for your consideration.
Sincerely,
Member, Shanty Bay Nursery School
Charitable Organization # 107973331 RR 0001
Page 72 of 78
13d) Correspondence dated March 25, 2013 from Wendy Suth...
CITY HALL
70 COLLIER STREET
TEL. (705) 726 -4242
FAX (705) 739 -4243
March 25, 2013
The City of
BCE
THE CORPORATION OF THE CITY OF BARRIE
CITY CLERK'S OFFICE
"Committed to Service Excellence"
J. Douglas Irwin
Director of Corporate Services /Clerk
Township of Oro - Medonte
148 Line 7 South, Box 100
Oro, ON LOL 2X0
P.O. BOX 400
BARRIE, ONTARIO
L4M 4T5
File: C06
Re: COUNCIL MOTION 13 -G -053 - APPOINTMENTS TO LAKE SIMCOE REGIONAL AIRPORT INC.
BOARD OF DIRECTORS
Dear Mr. Irwin:
On behalf of the City of Barrie I wish to advise you that Council adopted motion 13 -G -053 at its City
Council meeting held on March 25, 2013, as follows:
1. That Dan Revell be appointed to the Lake Simcoe Regional Airport Inc. Board of Directors for a
term of office beginning on May 1, 2013 and expiring on January 31, 2015.
2. That the resignation of H. Kirolos from the Lake Simcoe Regional Airport Inc. Board of Directors
be accepted.
3. That Patrick Wachholz be appointed to the Lake Simcoe Regional Airport Inc. Board of Directors
for a term of office beginning on May 1, 2013 and expiring on January 31, 2015.
4. That the Township of Oro - Medonte will be requested to provide written confirmation in
accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the City of
Barrie's appointments to the Lake Simcoe Regional Airport Board of Directors. (CLK005 -13)
(File:C05)
Please provide written confirmation of the City of Barrie's appointment to the Lake Simcoe Regional
Airport Board of Directors as referenced in paragraph 4 of the Council motion.
If you have any questions concerning the above, please do not hesitate to contact the City Clerk's Office.
Yours truly,
4V L"-c
Wendy Sutherland
Supervisor of Administrative Support Services
cc: M. Drumm, Airport Manager
Page 73 of 78
13e) Correspondence dated March 27, 2013 from Murray A....
Township of Oro - Medonte
148 Line 7 South
Oro, Ontario
LOL 2X0
Murray A. Greaves
1929 Penetanguishene Road
Barrie, Ontario
L4M 4Y8
Date: March 27''', 2013
Re: Request for By -law Exemption at 1945 Penetanguishene Road
To the Members of Council,
MAR 2 7 2013
ORO- MEDONTE
This letter is to request an exemption to to Part 5.11 with regards to the placement of a Refreshment
Vehicle on commercially zoned property.
We own and operate a family farm known as Green Valley Farms Inc., on lots 28 and 29 which are
zoned agricultural. 1945 Penetanguishene Road is a RU zoned property in the middle of our farm
where we wish to operate a Refreshment Vehicle for the purposes of selling our farm raised meats and
vegetable products.
We appreciate your consideration in this matter,
Murray A. Greaves
Green Valley Farms Inc.
Page 74 of 78
15a) A By -law to amend the zoning provisions which apply...
197 I4101610167:7A 9IQ k,[0] ad: I:0116PJ/k, &yaIZ67:96]Y019 �d:1 BIG] k9:1
BY- LAW NO. 2013 -040
A By -law to amend the zoning provisions which apply to lands within
Part of Lot 22, Concession 3 (Former Township of Medonte), 6208 Line 3 North
(Springvalley Farms (Elmvale) Ltd. 2013- ZBA -05)
WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered
to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act,
R.S.O. 1990, c.P.13;
AND WHEREAS Council deems it appropriate to rezone the lands to prohibit the
development of residential uses, in accordance with Section C1.3.1 of the Official Plan;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. Schedule 'A22' to Zoning By -law 97 -95, as amended, is hereby further
amended by changing the zone symbol applying to the lands located in Part
Lot 22, Concession 3 (Former Township of Medonte); 6208 Line 3 North,
Township of Oro - Medonte, from the Agricultural /Rural (A /RU) Zone to the
Agricultural /Rural Exception 222 (A /RU *222) Zone and the Agricultural /Rural
Exception 223 (A /RU *223) Zone as shown on Schedule'A' attached hereto and
forming part of this By -law.
2. Section 7 — Exceptions of Zoning By -law 97 -95 as amended is hereby further
amended by adding the following subsection:
"7.222* *222* — PART OF LOT 22, CONCESSION 3, MUNICIPALLY
KNOWN AS 6208 LINE 3 NORTH (FORMER MEDONTE)
"Notwithstanding "Table A4 — Permitted Uses ", a single detached dwelling is
not permitted on the lands denoted by the symbol *222* on the schedule to
this By -law."
3. Section 7 — Exceptions of Zoning By -law 97 -95 as amended is hereby further
amended by adding the following subsection:
"7.223* *223* — PART OF LOT 22, CONCESSION 3, MUNICIPALLY
KNOWN AS 6208 LINE 3 NORTH (FORMER MEDONTE)
"In addition to Table B4 — Standards for the Agricultural /Rural Zone and the
Mineral Aggregate Resource Zone ", the following provisions apply:
a) Minimum lot size for hobby farm 0.76 hectares
b) Minimum setback from rear lot
line to existing agricultural
building 6.1 metres"
4. This By -law shall come into effect upon the date of passage hereof, subject to
the provisions of the Planning Act, as amended.
Page 75 of 78
15a) A By -law to amend the zoning provisions which apply...
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 3RD DAY
OF APRIL, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 76 of 78
15a) A By -law to amend the zoning provisions which apply...
Schedule `A' to 0y6law
No. 2013-
This is Schedule 'A' to By -Law 2013 -
passed the 3' day of April, 2013.
LANDS TO BE REZONED FROM AGR
ZONE TO AGRICULTURAL /RURAL E)4
ZONE
LANDS TO BE REZONED FROM AGR
ZONE TO AGRICULTURAL/RURAL EY
ZONE
Mayor
H.S. Hughes
Clerk
J. Douglas Irwin
LTURAL/RURAL (A /RU)
PTION 222 (A /RU -222)
TURAL/RURAL (A /RU)
TION 223 (A /RU *223)
TOWNSHIP OF ORO- MEDONTE
(FILE 2013- ZBA -05)
Page 77 of 78
18a) Being a By -Law to Confirm the Proceedings of the Co...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2013 -039
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, April 3, 2013
WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By -Law,
unless the municipality is specifically authorized to do otherwise;
AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By -Law;
NOW THEREFORE the Council of The Corporation of the Township of Oro -
Medonte hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday, April
3, 2013, and in respect to each Motion, Resolution and other actions passed and
taken by the Council at its said Meeting is, except where prior approval of the
Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte.
3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by -law shall come into force and take effect on the final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 3RD
DAY OF APRIL, 2013.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 78 of 78