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Wednesday, April 3, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Kelly Meyer
Councillor Marty Lancaster (arrived at 9:12 a.m.)
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Mel Coutanche
TIME: 9:03 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Tamara Obee, Manager Health &
Safety, Human Resources
Also Joan Ellis, Sheila Craig, James Greaves
Present:
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130403 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, April 3, 2013 be
received and adopted.
Carried.
Page 1 of 12
Council Meeting Minutes — April 3, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130403 -2
Moved by Hough, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C130403 -3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 10:08 a.m. and Report on the Closed Session
Item 4:
d) Tamara Obee, Manager Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Complaint).
and that Closed Session Item 4:
c) Councillor Crawford, re: Acquisition /disposition of land (Lake Simcoe Regional
Airport).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
c) Councillor Crawford, re: Acquisition /disposition of land (Lake Simcoe Regional Airport).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130403 -4
Moved by Meyer, Seconded by Hough
Be it resolved
1. That the confidential verbal information presented by Councillor Crawford, re:
Acquisition /disposition of land (Lake Simcoe Regional Airport) be received.
2. And That the CAO advise the City of Barrie of Council's decision.
Carried.
Page 2 of 12
Council Meeting Minutes – April 3, 2013.
d) Tamara Obee, Manager Health & Safety, Human Resources, re: Personal matters about
an identifiable individual (Complaint).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. C130403 -5
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated March 24, 2013 presented by
Tamara Obee, Manager Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Complaint) be received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Citizen /Senior of the Year Advisory Group meeting held on Monday, March
25, 2013.
Motion No. C130403 -6
Moved by Hough, Seconded by Meyer
Be it resolved that the draft minutes of the Citizen /Senior of the Year Advisory Group
meeting held on March 25, 2013 be received.
Carried.
Motion No. C130403 -7
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Buffi Woronka be nominated as the 2013 Citizen of the Year as voted by the
Citizen /Senior of the Year Advisory Group.
- -- 2.-- And :That Buff i- Woronka -be advised of- Council 's -decision -under the - Mayor's — - -- -
signature.
Carried.
Page 3 of 12
Council Meeting Minutes — April 3, 2013.
Motion No. C130403 -8
Moved by Meyer, Seconded by Hough
Be it resolved
1. That Pat Shellswell be nominated as the 2013 Senior of the Year as voted by the
Citizen /Senior of the Year Advisory Group.
2. That Pat Shellswell be advised accordingly under the Mayor's signature.
3. And That the Nomination be forwarded to Mario Sergio, Minister Responsible for
Seniors, for the 2013 Senior of the Year Award under the CAD's signature.
Carried.
Motion No. C130403 -9
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Council supports Motion No. CSY130325 -12 from the Citizen / Senior of
the Year of the Year Committee.
2. And That the Oro - Medonte Citizen of the Year and Ontario Senior of the Year
presentation awards are both presented during a Council meeting with
plaques /certificates and the recipients are invited to participate in the parade and
introduced on the platform at the Oro World's Fair.
Carried.
b) Minutes of Council meeting held on Wednesday, March 27, 2013.
Motion No. C130403 -10
Moved by Hough, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
27, 2013 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
- -- -- -8.- PUBLIC - MEETINGS: - - - -- --
None.
9. DEPUTATIONS:
None.
Page 4 of 12
Council Meeting Minutes — April 3, 2013.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. TES2013 -05, Jerry Ball, Director of Transportation and Environmental
Services, re: Streetlight Maintenance — Contract Extension.
Motion No. C130403 -11
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. TES2013 -05, Jerry Ball, Director of Transportation and
Environmental Services, re: Streetlight Maintenance — Contract Extension be
received and adopted.
2. That Contract Number 2010 -08, Streetlight Maintenance, be extended for the
optional one (1) year term, from April 1, 2013 to March 31, 2014.
3. That the contract price increase of 5 %, as requested by Aline Utility Limited in
the correspondence dated March 25, 2013 be approved for the remainder of the
contract.
4. And that the Director of Transportation and Environmental Services proceed
accordingly and advise Aline Utility Limited of Council's decision.
Carried.
b) Report No. DS2013 -012, Andria Leigh, Director of Development Services, re: Zoning
By -law Amendment 2013- ZBA -05 (Springvalley Farms (Elmvale) Ltd.) [Refer to Item
15a)].
Motion No. C130403 -12
Moved by Meyer, Seconded by Hough
Be it resolved
1. That Report No. DS2013 -012, Andria Leigh, Director of Development Services, re:
Zoning By -law Amendment 2013 - ZBA -05 (Springvalley Farms (Elmvale) Ltd.) be
received and adopted.
2. That Zoning By -law Amendment Application 2013 - ZBA -05 for Township of Oro -
Medonte, being on Schedule 'A22' to Zoning By -law 97 -95, as amended, is hereby
further amended by changing the zone symbol applying to the land located in Part of
Lot 22, Concession 3, 6208 Line 3 North, in the former geographic Township of
Medonte, now in the-Township-of Oro= Medonte-, from - Agricultural /Rural- (A/RU) Zone - --
to Agricultural /Rural Exception 222 (A/RU *222) and Agricultural /Rural Exception 223
(A/RU *223) Zone.
3. And That the Clerk bring forward the appropriate By -law for Council's consideration.
Carried.
Page 5 of 12
Council Meeting Minutes — April 3, 2013.
c) Report No. DS2013 -013, Andria Leigh, Director of Development Services. re: Craighurst
Secondary Plan (OPA 27) — Proposed Modifications.
Motion No. C130403 -13
Moved by Hough, Seconded by Meyer
Be it resolved
1. That Report No. DS2013 -013, Andria Leigh, Director of Development Services, re:
Craighurst Secondary Plan (OPA 27) — Proposed Modifications be received and
adopted as amended to:
i) Remove Modification 13; and
ii) To change "sentence" to "paragraph" in Modification 22.
2. That Council support the modifications to the Craighurst Secondary Plan (OPA #27)
as proposed in Attachment #1 of Report No. DS2013 -013.
3. And That the County of Simcoe be advised of Council's decision under the Director
of Development Services' signature.
Carried Unanimously.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, Correspondence dated April 2, 2013 from Mario Sergio, Minister
Responsible for Seniors,, re: 2013 Senior Achievement Award.
Motion No. C130403 -14
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the information presented by Mayor H.S. Hughes, Correspondence dated April
2, 2013 from Mario Sergio, Minister Responsible for Seniors, re: 2013 Senior
Achievement Award be received.
2. And That the Nomination, as recommended by Council, be forwarded to Mario
Sergio, Minister Responsible for Seniors, for the 2013 Senior Achievement under the
Mayor's signature.
Carried.
Page 6 of 12
Council Meeting Minutes — April 3, 2013.
b) Mayor H.S. Hughes, Correspondence dated March 26, 2013 from AMO, re: AMO's 2013
Pre - Budget Submission to the Standing Committee on Finance and Economic Affairs.
Motion No. C130403 -15
Moved by Hough, Seconded by Meyer
Be it resolved that the information presented by Mayor H.S. Hughes, Correspondence
dated March 26, 2013 from AMO, re: AMO's 2013 Pre - Budget Submission to the
Standing Committee on Finance and Economic Affairs be received.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public
• Battle of the Badges, April 6, 2013, 8:00 p.m. - Oro Medonte Community Centre
Arena, 71 Line 4 North;
• Hawke n Firkin Pub Nite, April 6, 2013, 7:30 p.m. - Hawkestone Community Hall, 3
Allen Street;
• Horticultural Society Meeting, April 8, 2013, 7:30 p.m. - Oro - Medonte Community
Centre Banquet Hall, 71 Line 4 North.
b) Correspondence dated March 18, 2013 from Wayne Wilson, CAO, Nottawasaga Valley
Conservation Authority, re: NVCA 2013 Municipal Levy.
Staff Recommendation: Receive.
c) Midland Public Library minutes of meeting held on February 14, 2013.
Staff Recommendation: Receive.
d) Nottawasaga Valley Conservation Authority minutes of meeting held on February 22 and
highlights of meeting held on March 22, 2013.
Staff Recommendation: Receive.
e) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 22,
2013 and highlights of meeting held on March 22, 2013.
Staff Recommendation: Receive.
Page 7 of 12
Council Meeting Minutes — April 3, 2013.
Motion No. C130403 -16
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
• Battle of the Badges, April 6, 2013, 8:00 p.m. - Oro Medonte Community Centre
Arena, 71 Line 4 North;
• Hawke n Firkin Pub Nite, April 6, 2013, 7:30 p.m. - Hawkestone Community Hall,
3 Allen Street;
• Horticultural Society Meeting, April 8, 2013, 7:30 p.m. - Oro - Medonte Community
Centre Banquet Hall, 71 Line 4 North.
b) Correspondence dated March 18, 2013 from Wayne Wilson, CAO, Nottawasaga
Valley Conservation Authority, re: NVCA 2013 Municipal Levy.
Received.
c) Midland Public Library minutes of meeting held on February 14, 2013.
Received.
d) Nottawasaga Valley Conservation Authority minutes of meeting held on February 22
and highlights of meeting held on March 22, 2013.
Received.
e) Minutes of Lake Simcoe Region Conservation Authority meeting held on February
22, 2013 and highlights of meeting held on March 22, 2013.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated February 8, 2013 from Linda Jeffrey, Minister Responsible for
Seniors, re: 2013 Senior of the Year Award.
Motion No. C130403 -17
Moved by Hough, Seconded by Meyer
Be it resolved that the correspondence dated February 8, 2013 from Linda Jeffrey,
Minister Responsible for Seniors, re: 2013 Senior of the Year Award be received.
Carried.
Page 8 of 12
Council Meeting Minutes — April 3, 2013.
b) Correspondence received March 19, 2013 from the Orillia & Area Physician Recruitment
& Retention Committee and Orillia Soldiers' Memorial Hospital, re: Invitation to Long
Service Awards, Thursday, April 25, 2013, 6:30 p.m. - The Dining Hall, Lakehead
University, Orillia.
Motion No. C130403 -18
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence received March 19, 2013 from the Orillia & Area Physician
Recruitment & Retention Committee and Orillia Soldiers' Memorial Hospital, re:
Invitation to Long Service Awards, Thursday, April 25, 2013, 6:30 p.m. - The Dining
Hall, Lakehead University, Orillia be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillor Meyer be authorized
to attend.
3. And Further That the CAO's office RSVP accordingly.
Carried.
c) Correspondence received March 21, 2013 from Shanty Bay Nursery School, re: Request
for Donation.
Motion No. C130403 -19
Moved by Meyer, Seconded by Hough
Be it resolved
1. That the correspondence received March 21, 2013 from Shanty Bay Nursery School,
re: Request for Donation be received.
2. And That the Township provide a donation for the Silent Auction.
Carried.
d) Correspondence dated March 25, 2013 from Wendy Sutherland, City of Barrie, re:
Appointment to Lake Simcoe Regional Airport Board of Directors.
Motion No. C130403 -20
Moved by Hough, Seconded by Meyer
Be it resolved
- - 1. That the correspondence - dated- March 25, 2013 from Wendy Sutherland, City -of
Barrie, re: Appointment to Lake Simcoe Regional Airport Board of Directors be
received.
2. That the City of Barrie's appointments to the Lake Simcoe Regional Airport Board as
outlined in the correspondence dated March 25, 2013 be approved.
3. And That the City of Barrie and the Lake Simcoe Regional Airport be advised of
Council's decision under the Director of Corporate Services /Clerk's signature.
Carried.
Page 9 of 12
Council Meeting Minutes — April 3, 2013.
e) Correspondence dated March 27, 2013 from Murray A. Greaves, re: Request for
Exemption to By -Law No. 2009 -171, Being a By -law to License and to Regulate
Refreshment Vehicles.
Council consented for James Greaves to speak on the matter.
Motion No. C130403 -21
Moved by Lancaster, Seconded by Meyer
Be it resolved that the correspondence dated March 27, 2013 from Murray A. Greaves,
re: Request for Exemption to By -Law No. 2009 -171, Being a By -law to License and to
Regulate Refreshment Vehicles be deferred until the applicant submits the appropriate
Zoning Amendment Application.
Carried.
Motion No. C130403 -22
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 27, 2013 from Murray A. Greaves, re:
Request for Exemption to By -Law No. 2009 -171, Being a By -law to License and to
Regulate Refreshment Vehicles be received.
2. That the request for an exemption to Section 5.11 of By -law No. 2009 -171 be
denied.
3. That Mr. Greaves be encouraged to submit the appropriate rezoning application to
permit the operation of a Refreshment Vehicle on the subject lands.
4. And that the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Deferred.
14. NOTICE OF MOTIONS:
Page 10 of 12
Council Meeting Minutes — April 3, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -040: A By -law to amend the zoning provisions which apply to
lands within Part of Lot 22, Concession 3 (Former Township of Medonte), 6208 Line
3 North (Springvalley Farms (Elmvale) Ltd. 2013 - ZBA -05).
Motion No. C130403 -23
Moved by Crawford, Seconded by Evans
Be it resolved that
a) By -Law No. 2013 -040: A By -law to amend the zoning provisions which apply to
lands within Part of Lot 22, Concession 3 (Former Township of Medonte), 6208 Line
3 North (Springvalley Farms (Elmvale) Ltd. 2013 - ZBA -05).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C130403 -24
Moved by Lancaster, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 11:12 a.m. to discuss
acquisition /disposition of land.
Carried.
b) Motion to Rise and Report.
Motion No. C130403 -25
Moved by Lancaster, Seconded by Meyer
Be it resolved that we do now Rise at 11:31 a.m. and Report on the Closed Session
Item 4:
c) Councillor Crawford, re: Acquisition /disposition of land (Lake Simcoe Regional
Airport).
Carried.
Refer to Item 4c).
Page 11 of 12
Council Meeting Minutes — April 3, 2013.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -039: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, April 3, 2013.
Motion No. C130401 -26
Moved by Meyer, Seconded by Hough
Be it resolved that By -Law No. 2013 -039 , being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, April 3, 2013 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130403 -27
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 11:33 a.m.
�2RI4'e�l �_
ayor, .S. H ghes
Carried.
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