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03 27 2013 Council Minutesr ' Tc�er�ta�l,a� f ,"Orate` Prund Heritage, E.witing Future Wednesday, March 27, 2013 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer (arrived @ 7:42 p.m.) Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 6:04 p.m. Staff Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Present: Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Bobbi Lovering, Chief Building Official; Tamara Obee, Manager Health & Safety, Human Resources; Janette Teeter, Deputy Clerk Also Present: Sue & Gord Roehner, Walker Dobson, Ann Truyens 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130327 -1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, March 27, 2013 be received and adopted. Carried. Page 1 of 14 Council Meeting Minutes — March 27, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C130327 -2 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now go in Closed Session at 6:05 p.m. to discuss • acquisition /disposition of land; • personal matter affecting an identifiable individual; • litigation affecting the municipality. Carried. b) Motion to Rise and Report. Motion No. C130327 -3 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 6:50 p.m. and recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4 c) Andria Leigh, Director of Development Services and Bobbi Lovering, Chief Building Official re: Litigation affecting the municipality (Heights of Horseshoe, High Vista Drive (4346- 020 - 010 - 00405 - 0000)). d) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about an identifiable individual (Transportation Services). e) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about an identifiable individual (Fire & Emergency Services). f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Township lands). Carried Page 2 of 14 Council Meeting Minutes — March 27, 2013. c) Andria Leigh, Director of Development Services and Bobbi Lovering, Chief Building Official re: Litigation affecting the municipality (Heights of Horseshoe, High Vista Drive (4346- 020 - 010- 00405 - 0000)) . The following staff were present: Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Bobbi Lovering, Chief Building Official. Motion No. C130327 -4 Moved by Crawford, Seconded by Evans Be it resolved that the confidential verbal information presented by Andria Leigh, Director of Development Services and Bobbi Lovering, Chief Building Official re: Litigation affecting the municipality (Heights of Horseshoe, High Vista Drive (4346 -020- 010- 00405 - 0000)) be received. Carried. d) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about an identifiable individual (Transportation Services). The following staff were present: Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C130327 -5 Moved by Crawford, Seconded by Hough Be it resolved that the confidential verbal information presented by Tamara Obee, Manager, Health & Safety, Human Resources and Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Transportation Services) be received. Carried. Page 3 of 14 Council Meeting Minutes — March 27, 2013. e) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about an identifiable individual (Fire & Emergency Services). The following staff were present: Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C130327 -6 Moved by Hough, Seconded by Crawford Be it resolved that the confidential correspondence dated March 21, 2013 and presented by Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about an identifiable individual (Fire & Emergency Services- Bowman) be received with regrets and best wishes. Carried. f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Township lands). The following staff were present: Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C130327 -7 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential correspondence dated March 19, 2013 and presented by Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Township lands) be received. 2. And That the Clerk proceed as outlined. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 4 of 14 Council Meeting Minutes — March 27, 2013. 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, March 13, 2013. Motion No. C130327 -8 Moved by Crawford, Seconded by Hough Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 13, 2013 be adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Wednesday, March 20, 2013. Motion No. C130327 -9 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of Special Council meeting held on Wednesday, March 20, 2013 be received and adopted as printed. Carried. c) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, Springvalley Farms, 2013 - ZBA -05. Motion No. C130327 -10 Moved by Evans, Seconded by Hough Be it resolved that the draft minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, Springvalley Farms, 2013 - ZBA -05 be received and adopted as printed. Carried. d) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, Kerslake, 2012 - ZBA -15. Motion No. C130327 -11 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, Kerslake, 2012 - ZBA -15 be received and adopted as printed. Carried. Page 5 of 14 Council Meeting Minutes — March 27, 2013. e) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2012 - ZBA -16, Pintar. Motion No. C130327 -12 Moved by Hough, Seconded by Evans Be it resolved that the draft minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2012 - ZBA -16, Pintar be received and adopted as printed. Carried. f) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendments to the Official Plan and Zoning By -law, 2012- OPA -02 and 2011- ZBA -11, Walli. Motion No. C130327 -13 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendments to the Official Plan and Zoning By -law, 2012- OPA -02 and 2011- ZBA -11, Walli, be received and adopted as printed. Carried. g) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2012 - ZBA -14, and Proposed Plan of Subdivision, 2012 - SUB -03, 1160895 Ontario Limited. Motion No. C130327 -14 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2012 - ZBA -14, and Proposed Plan of Subdivision, 2012 - SUB -03, 1160895 Ontario Limited, be received and adopted as printed. Carried. Page 6 of 14 Council Meeting Minutes — March 27, 2013. h) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2013- ZBA -01, and Proposed Plan of Subdivision, 2013 - SUB -01, 2150505 Ontario Inc. Motion No. C130327 -15 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2013- ZBA -01, and Proposed Plan of Subdivision, 2013 - SUB -01, 2150505 Ontario Inc., be received and adopted as printed. Carried. i) Minutes of Committee of Adjustment meeting held on Thursday, March 21, 2013. Motion No. C130327 -16 Moved by Crawford, Seconded by Lancaster Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, March 21, 2013 be received. Carried. 7. RECOGNITION OF ACHIEVEMENTS: a) Letter of Appreciation to Fire Headquarters and Stations 2 and 4 from S &G Howse. Motion No. C130327 -17 Moved by Evans, Seconded by Crawford Be it resolved that the letter of appreciation to Fire Headquarters and Stations 2 and 4 from S &G Howse be received; and that Fire Headquarters and Stations 2 and 4 be recognized under the Mayor's signature. Carried. Page 7 of 14 Council Meeting Minutes — March 27, 2013. 8. PUBLIC MEETINGS: a) Proposed Amendment to the Zoning By -Law, 2013 - ZBA -02, Concession 8, Plan 798, Lots 70 -72, and Part 18, 51 R- 37008, 7 Symond Avenue, located on the east side of Symond Avenue, 2013 - ZBA -02 (McKay). Deputy Mayor Hough called the meeting to order at 7:06 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -02 (McKay), 7 Symond Avenue, Concession 8, Plan 798, Lots 70 -72, Township of Oro - Medonte Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on March 6, 2013 and a sign posted on the subject property on the same day. The following correspondence was received at the meeting: Walker Dobson dated March 20, 2013. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendments. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Walker Dobson. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review through the Township's website. There being no further comments or questions, the meeting adjourned at 7:23 p.m. 9. DEPUTATIONS: None. Page 8 of 14 Council Meeting Minutes — March 27, 2013. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. TES2013 -03, Jerry Ball, Director of Transportation and Environmental Services re: Municipal Summary Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2012. Motion No. C130327 -18 Moved by Crawford, Seconded by Lancaster Be it resolved that Report No. TES2013 -03, Jerry Ball, Director of Transportation and Environmental Services re: Municipal Summary Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2012, which includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems, be received. Carried. b) Report No. DS2013 -011, Andria Leigh, Director of Development Services re: Septic Maintenance Inspection Program. Motion No. C130327 -19 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. DS2013 -011, Andria Leigh, Director of Development Services re: Septic Maintenance Inspection Program be received and adopted. 2. That Council supports the change of the septic maintenance inspection program to a Township implemented program as outlined in Option 3A in Report No. DS2013 -11. 3. And That Development Services proceed accordingly. Carried. Page 9 of 14 Council Meeting Minutes — March 27, 2013. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated March, 2013 from Tracey McKillop, Event Co- ordinator, Hawkestone and Area Community Association, re: Request for Contribution, Community Breakfast and Silent Auction, Saturday, April 20, 2013. Motion No. C130327 -20 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence dated March, 2013 from Tracey McKillop, Event Co- ordinator, Hawkestone and Area Community Association and presented by Mayor H.S. Hughes re: Request for Contribution, Community Breakfast and Silent Auction, Saturday, April 20, 2013 be received. 2. And That the Township provide a donation for the Silent Auction. Carried. 12. CONSENT AGENDA: a) Announcements of Interest to the Public: 1. Office Closure, Good Friday and Easter Monday, March 29 and April 1, 2013. b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on March 7, 2013. Staff Recommendation: Receive. Motion No. C130327 -21 Moved by Evans, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Office Closure, Good Friday and Easter Monday, March 29 and April 1, 2013. b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on March 7, 2013. Received. Carried. Page 10 of 14 Council Meeting Minutes — March 27, 2013. 13. COMMUNICATIONS: a) Association of Municipalities of Ontario (AMO) re: 2013 AMO Annual General Meeting and Annual Conference, August 18 -21, 2013, Ottawa, Ontario. Motion No. C130327 -22 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the correspondence from the Association of Municipalities of Ontario (AMO) re: 2013 AMO Annual General Meeting and Annual Conference, August 18 -21, 2013, Ottawa, Ontario be received. 2. That Councillors Meyer, Lancaster, Crawford and Evans be authorized to attend. 3. And That the CAO's office RSVP immediately. Carried. b) Correspondence dated March 18, 2013 from Gary Phillips, President, Freedom Marine Corp. re: Request to Purchase Land Between 44 Line 9 South and Hwy 11. Motion No. C130327 -23 Moved by Crawford, Seconded by Evans Be it resolved that the correspondence dated March 18, 2013 from Gary Phillips, President, Freedom Marine Corp. re: Request to Purchase Land Between 44 Line 9 South and Hwy 11 be received and referred to staff for a report. Carried. 14. NOTICE OF MOTIONS: None. Page 11 of 14 Council Meeting Minutes — March 27, 2013. 15. BY -LAWS: a) By -Law No. 2013 -031: A By -law to Authorize the Execution of an Agreement Between The Corporation of the Township of Oro - Medonte and The Couchiching Conservancy and to Repeal By -Law No. 2011 -159. b) By -Law No. 2013 -032: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and 1588429 Ontario Limited, o/a Ron Burton & Sons, for Tender Contract RC2013 -T -01 Schedule "B" Parks — Aeration and Fertilization for 2013, 2014 and 2015. c) By -Law No. 2013 -033: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and TNT Services Plus Inc., for Tender Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming for 2013, 2014 and 2015. d) By -Law No. 2013 -034: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Midhurst 3 ULC. e) By -Law No. 2013 -035: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Midhurst 4 ULC. f) By -Law No. 2013 -036: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 3 ULC. g) By -Law No. 2013 -037: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 2 ULC. h) By -Law No. 2013 -038: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 1 ULC. Page 12 of 14 Council Meeting Minutes — March 27, 2013. Motion No. C130327 -24 Moved by Evans, Seconded by Crawford Be it resolved that a) By -Law No. 2013 -031: A By -law to Authorize the Execution of an Agreement Between The Corporation of the Township of Oro - Medonte and The Couchiching Conservancy and to Repeal By -Law No. 2011 -159. b) By -Law No. 2013 -032: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and 1588429 Ontario Limited, o/a Ron Burton & Sons, for Tender Contract RC2013 -T -01 Schedule "B" Parks — Aeration and Fertilization for 2013, 2014 and 2015. c) By -Law No. 2013 -033: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and TNT Services Plus Inc., for Tender Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming for 2013, 2014 and 2015. d) By -Law No. 2013 -034: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Midhurst 3 ULC. e) By -Law No. 2013 -035: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Midhurst 4 ULC. f) By -Law No. 2013 -036: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 3 ULC. g) By -Law No. 2013 -037: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 2 ULC. h) By -Law No. 2013 -038: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 1 ULC. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Page 13 of 14 Council Meeting Minutes — March 27, 2013. 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18. CONFIRMATION BY -LAW: a) By -Law No. 2013 -030: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 27, 2013. Motion No. C130327 -25 Moved by Evans, Seconded by Crawford Be it resolved that By -Law No. 2013 -030: being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 27, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C130327 -26 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 8:04 p.m. L- a0r, H.S: Hughes Carried. Page 14 of 14