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03 27 2013 Council Agenda
Township o_ f Amid Heritage, Exciting Fiiture THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, March 27, 2013 6:00 p.m. - Closed Session 7:00 p.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services and Bobbi Lovering, Chief Building Official re: Litigation affecting the municipality (Heights of Horseshoe, High Vista Drive (4346- 020 - 010 - 00405 - 0000)). d) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about an identifiable individual (Transportation Services). e) Tamara Obee, Manager, Health & Safety, Human Resources re: Personal matters about an identifiable individual (Fire & Emergency Services). f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Township lands). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 1 of 152 6. MINUTES OF COUNCIL AND COMMITTEES: 5 -18 a) Minutes of Council meeting held on Wednesday, March 13, 2013. 19 -23 b) Minutes of Special Council meeting held on Wednesday, March 20, 2013. 24 -25 c) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, Springvalley Farms, 2013 - ZBA -05. 26 -27 d) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, Kerslake, 2012- ZBA -15. 28 -29 e) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2012 - ZBA -16, Pintar. Page 1 of 152 Council Meeting Agenda - March 27, 2013. Page 6. MINUTES OF COUNCIL AND COMMITTEES: 30 -31 f) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendments to the Official Plan and Zoning By -law, 2012- OPA -02 and 2011 - ZBA -11, Walli. 32 -33 g) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2012 - ZBA -14, and Proposed Plan of Subdivision, 2012 - SUB -03, 1160895 Ontario Limited. 34 -35 h) Minutes of Public meeting held on Wednesday, March 20, 2013 re: Proposed Amendment to the Zoning By -law, 2013- ZBA -01, and Proposed Plan of Subdivision, 2013 - SUB -01, 2150505 Ontario Inc. 36 -44 i) Minutes of Committee of Adjustment meeting held on Thursday, March 21, 2013. 7. RECOGNITION OF ACHIEVEMENTS: 45 a) Letter of Appreciation to Fire Headquarters and Stations 2 and 4 from S &G Howse. 8. PUBLIC MEETINGS: 46 -47 a) 7:00 p.m. Proposed Amendment to the Zoning By -Law, 2013 - ZBA -02, Concession 8, Plan 798, Lots 70 -72, and Part 18, 51R-37008, 7 Symond Avenue, located on the east side of Symond Avenue, 2013 - ZBA -02 (McKay). 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: 48 -88 a) Report No. TES2013 -03, Jerry Ball, Director of Transportation and Environmental Services re: Municipal Summary Reports for all Township of Oro - Medonte Drinking Water Systems — January 1st to December 31st, 2012. 89 -95 b) Report No. DS2013 -011, Andria Leigh, Director of Development Services re: Septic Maintenance Inspection Program. 11. REPORTS OF MEMBERS OF COUNCIL: 96 a) Mayor H.S. Hughes, correspondence dated March, 2013 from Tracey McKillop, Event Co- ordinator, Hawkestone and Area Community Association, re: Request for Contribution, Community Breakfast and Silent Auction, Saturday, April 20, 2013. 12. CONSENT AGENDA: 97 a) Announcements of Interest to the Public: 1. Office Closure, Good Friday and Easter Monday, March 29 and April 1, 2013. Page 2 of 152 Council Meeting Agenda - March 27, 2013. Page 12. CONSENT AGENDA: 98 -101 b) Minutes of Sustainability Plan Steering Committee (SPSC) meeting held on March 7, 2013. Staff Recommendation: Receive. 13. COMMUNICATIONS: 102 -103 a) Association of Municipalities of Ontario (AMO) re: 2013 AMO Annual General Meeting and Annual Conference, August 18 -21, 2013, Ottawa, Ontario. 104 -106 b) Correspondence dated March 18, 2013 from Gary Phillips, President, Freedom Marine Corp. re: Request to Purchase Land Between 44 Line 9 South and Hwy 11. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 107 -109 a) By -Law No. 2013 -031 A By -law to Authorize the Execution of an Agreement Between The Corporation of the Township of Oro - Medonte and The Couchiching Conservancy and to Repeal By -Law No. 2011 -159. 110 -114 b) By -Law No. 2013 -032 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and 1588429 Ontario Limited, o/a Ron Burton & Sons, for Tender Contract RC2013 -T -01 Schedule "B" Parks — Aeration and Fertilization for 2013, 2014 and 2015. 115 -121 c) By -Law No. 2013 -033 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and TNT Services Plus Inc., for Tender Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming for 2013, 2014 and 2015. 122 -127 d) By -Law No. 2013 -034 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Midhurst 3 ULC. 128 -133 e) By -Law No. 2013 -035 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Midhurst 4 ULC. 134 -139 f) By -Law No. 2013 -036 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 3 ULC. 140 -145 g) By -Law No. 2013 -037 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 2 ULC. Page 3 of 152 Council Meeting Agenda - March 27, 2013. Page 15. BY -LAWS: 146 -151 h) By -Law No. 2013 -038 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 1 ULC. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 152 a) By -Law No. 2013 -030 Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 27, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Now (YO E7 Al A Prond Heritage, Ext -Woig Future Wednesday, March 13, 2013 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 6:02 p.m. Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Present: Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources; Rick Yule, Supervisor Parks and Facilities; Samah Othman, Executive Assistant, Corporate Communications Specialist Also Cathy Buckingham, Denis Galbraith, John Maxwell, Klaus Kuch, Sue and Present: Gord Roehner, R. D'Arcy Vachon, Judy Smith, Edna Caldwell CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130313 -1 Moved by Lancaster, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, March 13, 2013 be received and adopted. Carried. Page 1 of 14 Page 5 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 13, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C130313 -2 Moved by Coutanche, Seconded by Meyer At b) Motion to Rise and Report. Motion No. C130313 -3 Moved by Evans, Seconded by Crawfo Carried. Be it resolved that we do now Rise at 6:41 p.m. and recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4 c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (County Official Plan Status Update); d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (2109 20/21 Sideroad); e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Transportation Services); f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Simcoe Road, Plan 589). Carried. Page 2 of 14 Page 6 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Page 7 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 13, 2013. f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Simcoe Road, Plan 589) [deferred from March 6, 2013 meeting]. The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services. Motion No. C130313 -7 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Confidential Report No. CS2013 -05, Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Simcoe Road, Plan 589) be received and adopted. 2. And That staff proceed as outlined in Confidential Report No. CS2013 -05 and report back to Council Carried. Carried. 7. RECOGNITION OF ACHIEVEMENTS: a) Catherine Buckingham, President & CEO, TNR Industrial Doors Inc., re: Recipient of HUB HKMB Impact Award, 2012 RBC Canadian Women Entrepreneur Awards. Council presented a certificate to Catherine Buckingham. Page 4 of 14 Page 8 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes - March 13, 2013. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10.REPORTS OF MUNICIPAL OFFICERS: -4# Motion No. C130313 -10 Moved by Coutanche, Seconded by Meyer Be it resolved that Report No. F12013 -08, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Treasurer's Statement of Remuneration be received for information only. Carried. Page 5 of 14 Page 9 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Page 10 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 13, 2013. e) Report No. DS2013 -08, Andria Leigh, Director of Development Services, re: Site Plan Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013 - SPA -01, Part of Lot 22, Concession 8, Oro, Being Part 1, Plan 51 R- 35062, Being all of PIN 58549 -0026 LT (Former Township of Oro) [refer to Item 15a)] [deferred from March 6, 2013 meeting]. Motion No. C130313 -13 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. DS 2013 -008, Andria Leigh, Director of Development Services, re: Site Plan Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013 -SPA- 01, Part of Lot 22, Concession 8, Oro, Being Part 1, Plan 51 R- 35062, Being all of PIN 58549 -0026 LT (Former Township of Oro) be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with 2278763 Ontario Incorporated to permit the construction of a new office, VIP viewing area, and storage facility to replace an existing two - storey office and VIP viewing area associated with the Barrie Speedway. 4W AIN,W 3. That the appropriate By -law for the Site Plan Agreement for the lands described as Part of Lot 22, Concession 8, being Part 1 on RP 51 R- 35062, be brought forward for Council's consideration. 4. And That the landowner be notified of Council's decision under the Director of Development Services' sianature. Carried. Page 7 of 14 Page 11 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 13, 2013. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Bruce Stanton Simcoe North MP, Proposed New Federal Electoral Boundaries. Motion No. C130313 -14 Moved by Meyer, Seconded by Coutanche Be it resolved That the correspondence dated March 11, 2013 and presented by Mayor H.S. Hughes, re: Bruce Stanton Simcoe North MP, Proposed New Federal Electoral Boundaries be received. AMAW Whereas the Federal Electoral Boundary Commission for Ontario has proposed a new riding named Barrie - Oro - Springwater And Whereas a portion of the former Medonte Township is included in the new electoral riding And Whereas the former Townships of Oro and Medonte were amalgamated in 1994 thus creating the Township of Oro - Medonte Now Therefore The Council of the Township of Oro - Medonte support Bruce Stanton, MP Simcoe North, in his submission to have the name "Medonte" included in the name of the new electoral riding to appropriately reflect that a portion of the new electoral riding encompasses the Township of Oro - Medonte And that Bruce Stanton, MP Simcoe North, Patrick Brown, MP Barrie, Kellie Leitch, MP Simcoe -Grey be advised of Council's decision under the Mayor's signature. Carried. AW ... 101k. 011hk, b) Mayor H.S. Hughes re: 2013 Budget Allocations for Orillia & Area Physician Recruitment Committee and Barrie Area Physician Recruitment. Motion No. C130313 -15 Moved by Coutanche, Seconded by Meyer Be it resolved NW 1. That the verbal information presented by Mayor H.S. Hughes and Councillor Meyer, re: 2013 Budget Allocations for Orillia & Area Physician Recruitment Committee and Barrie Area Physician Recruitment be received. 2. That the Township of Oro - Medonte approve a funding request to the Orillia & Area Physician Recruitment Committee in the amount of $10,000. 3. That the Township of Oro - Medonte approve a funding request to the Barrie Area Physician Recruitment in the amount of $10,000. 4. And that the applicants be advised of Council's decision accordingly under the Mayor's signature. Carried. Page 8 of 14 Page 12 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 13, 2013. 12. CONSENT AGENDA: a) Announcements of Interest to the Public: 1. County of Simcoe, Solid Waste Management, Public Open House Sessions, March 11 -26, 2013. 2. County of Simcoe, Notice of Public Meeting re: Term of Simcoe County Warden, Tuesday, March 26, 2013, 10:00a.m., Council Chambers, Simcoe County Administration Centre, 1110 Highway 26, Midhurst. 3. 46th Annual Pitch -In Week, April 21 -27, 2013. a) Announcements of Interest to the Public: 1. County of Simcoe, Solid Waste Management, Public Open House Sessions, March 11 -26, 2013. 2. County of Simcoe, Notice of Public Meeting re: Term of Simcoe County Warden, Tuesday, March 26, 2013, 10:00a.m., Council Chambers, Simcoe County Administration Centre, 1110 Highway 26, Midhurst. 3. 46th Annual Pitch -In Week, April 21 -27, 2013. b) Correspondence dated March 1, 2013 from Ontario Municipal Board re: Memorandum of Oral Decision on February 13, 2013 and Order of the Board re: Crestwood Park Holdings Inc., 2012- OPA -02. Received. c) Minutes of Midland Public Library meeting held on January 10, 2013. Received. Carried. Page 9 of 14 Page 13 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Carried c) Correspondence received March 4, 2013 from R. D'Arcy Vachon, Project Development Ontario, SkyPower Global re: Request for Municipal Council Support Resolution, 10 MW Ground - Mounted Solar Project, 1251 Line 1 North. Motion No. C130313 -19 1106, As Moved by Meyer, Seconded by Crawford Be it resolved that the correspondence received March 4, 2013 from R. D'Arcy Vachon, Project Development Ontario, SkyPower Global re: Request for Municipal Council Support Resolution, 10 MW Ground - Mounted Solar Project, 1251 Line 1 North be deferred to enable the applicant to make a presentation to Council including up to date soil analysis. Carried. Page 10 of 14 Page 14 of 152 6a) Minutes of Council meeting held on Wednesday, March ... e) Correspondence received March 6, 2013 from Kevin Foster, President, Ontario Association of Fire Chiefs re: OAFC Municipal Politicians Seminar, May 5 -6, 2013, DoubleTree Toronto Airport Hotel, Toronto. Motion No. C130313 -22 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence received March 6, 2013 from Kevin Foster, President, Ontario Association of Fire Chiefs re: OAFC Municipal Politicians Seminar, May 5 -6, 2013, DoubleTree Toronto Airport Hotel, Toronto be received. 2. That Councillors Meyer and Coutanche be authorized to attend. 3. And That the CAO's office register the attendees. Carried. Page 11 of 14 Page 15 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 13, 2013. f) Correspondence from Autism Ontario re: Ontario Marks World Autism, Awareness Day by Raising the Flag in 444 Communities Across the Province and Request to Proclaim April 2, 2013 as "World Autism Awareness Day ". Motion No. C130313 -23 Moved by Lancaster, Seconded by Crawford Correspondence dated February 27, 2013 from Mayor Linda Collins, Township of Springwater re: Annual Log- Sawing Contest - Elmvale Maple Syrup Festival, Saturday, April 20, 2013. 'M&h, N, Motion No. C130313 -24 14. NOTICE OF MOTIONS: None. Page 12 of 14 Page 16 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 13, 2013. 15. BY -LAWS: a) By -Law No. 2013 -023: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2278763 Ontario Incorporated described as lands as follows: Part of Lot 22, Concession 8, Being Part 1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46- 010- 009 - 06700, Township of Oro - Medonte, County of Simcoe [deferred from March 6, 2013 Council meeting]. 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): %CONFIRMATION BY LAW: a) By -Law No. 2013 -026: Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 13, 2013. Motion No. C130313 Moved by Meyer, Seconded by Coutanche Be it resolved that By -Law No. 2013 -026, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 13, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 of 14 Page 17 of 152 6a) Minutes of Council meeting held on Wednesday, March ... Council Meeting Minutes — March 13, 2013. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C130313 -27 Moved by Evans, Seconded by Lancaster Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 14 of 14 Page 18 of 152 6b) Minutes of Special Council meeting held on Wednesday... Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Present: Corporate Services /Clerk; Andria Leigh, Director of Development In the absence of Mayor H.S. Hughes, Deputy Mayor Hough assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC130320 -1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Special Council meeting of Wednesday, March 20, 2013 be received and adopted. Carried. Page 1 of 5 Page 19 of 152 6b) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — March 20, 2013. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. REPORTS OF MUNICIPAL OFFICERS: Page 2 of 5 Page 20 of 152 6b) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — March 20, 2013. Motion No. SC130320 -3 Moved by Lancaster, Seconded by Crawford Be it resolved that: a) By -Law No. 2013 -028: Being a By -Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Horseshoe Valley Lands Limited (Ridgewood Court), Plan 51 M -1004; Motion No. SC130320 -4 NOW Moved by Meyer, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 4:33 p.m. to discuss • Solicitor - client privilege; • Labour relations /employee negotiations. Mayor H.S. Hughes assumed the Chair. Carried. Page 3 of 5 Page 21 of 152 6b) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — March 20, 2013. b) Motion to Rise and Report. Motion No. SC130320 -5 Moved by Evans, Seconded by Crawford Page 4 of 5 Page 22 of 152 6b) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — March 20, 2013. 7. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 8. CONFIRMATION BY -LAW: a) By -Law No. 2013 -027: Being a By -Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, March 20, 2013. Motion No. SC130320 -8 Moved by Crawford, Seconded by Lancaster Ax Be it resolved that By -Law No. 2013 -027: Being a by -law to confirm the proceedings of the Special Council meeting held on Wednesday, March 20, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Affibb, Awe N Carried. 9. ADJOURNMENT: a) Motion to Adjou Motion No. SC130320 -9 Moved by Meyer, Seconded by Crawford Be it resolved that we do now adjourn at 5:34 p.m. 'X 1% 'N Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 5 of 5 Page 23 of 152 6c) Minutes of Public meeting held on Wednesday, March 2... .. oddi Pr«POd Herlrf qe, f; v irlojS Frrrorrr THE TOWNSHIP OF ORO- MEDONTE PUBLIC MEETING MINUTES 2013- ZBA -05 (Springvalley Farms (Elmvale) Limited) Council Chambers Wednesday, March 20, 2013 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Houg Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 7:00 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director of Development Services; Janette Teeter, Deputy Clerk Also Present: Cameron Sellers, Jonathan Reimer, Stephen Morash, R &D Suwala, Deputy Mayor Hough called the meeting to order and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed amendment to the Zoning By -law, Application 2013 - ZBA -05 (Springvalley Farms (Elmvale) Limited), 6208 Line 3 North, Concession 3, Part of Lot 22, Township of Oro - Medonte. Page 1 of 2 Page 24 of 152 6c) Minutes of Public meeting held on Wednesday, March 2... Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 28, 2013 and a sign posted on the subject property on February 28, 2013. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated March 7, 2013; Simcoe County District School Board dated March 4, 2013. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: None. hl Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South or via the Township's website. There being no further comments or questions, the meeting adjourned at 7:07 p.m. Page 2 of 2 Page 25 of 152 6d) Minutes of Public meeting held on Wednesday, March 2... .. oddi Pr«POd Herlrf qe, f; v irlojS Frrrorrr Wednesday, March 20, 2013 THE TOWNSHIP OF ORO- MEDONTE PUBLIC MEETING MINUTES 2012 - ZBA -15 (Kerslake) Council Chambers TIME: 7:08 p.m. Also Present: Cameron Sellers, Jonathan Reimer, Stephen Morash, R &D Suwala, Deputy Mayor Hough called the meeting to order and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2012 - ZBA -15 (Kerslake), 3270 Line 10 North, Concession 10, Part of Lot 1, Township of Oro - Medonte. Page 1 of 2 Page 26 of 152 6d) Minutes of Public meeting held on Wednesday, March 2... Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 28, 2013 and a sign posted on the subject property on February 28, 2013. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated March 7, 2013; Simcoe County District School Board dated March 4, 2013. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. Josh Morgan, Morgan Planning & Development, on behalf of the applicant, was present to answer questions. The following public persons offered verbal comments with respect to the proposed amendment: Allan Baker. Deputy Mayor Hough advised that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South or via the Township's website. There being no further comments or questions, the meeting adjourned at 7:23 p.m. Page 2 of 2 Page 27 of 152 6e) Minutes of Public meeting held on Wednesday, March 2... .. oddi Pr«POd Herlrf qe, f; v irlojS Frrrorrr Wednesday, March 20, 2013 THE TOWNSHIP OF ORO- MEDONTE PUBLIC MEETING MINUTES 2012 - ZBA -16 (Pintar) Council Chambers TIME: 7:23 p.m. Also Present: Cameron Sellers, Jonathan Reimer, Stephen Morash, R &D Suwala, Deputy Mayor Hough called the meeting to order and explained the public meeting has been called under the authority of the Planning Act, Sections 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2012 - ZBA -16 (Pintar), 4128 Line 8 North, Concession 8, East Part of Lot 6, Township of Oro - Medonte. Page 1 of 2 Page 28 of 152 6e) Minutes of Public meeting held on Wednesday, March 2... Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on February 28, 2013 and a sign posted on the subject property on February 28, 2013. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated March 7, 2013. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendment. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment: Marsha MacDonald; Rod Gill; Mark Atherton. Deputy Mayor Hough advised that written submissions will be received at the Township office until March 27, 2013 and that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South or via the Township's website. There being no further comments or questions, the meeting adjourned at 7:41 p.m. Page 2 of 2 Page 29 of 152 6f) Minutes of Public meeting held on Wednesday, March 2... .. oddi Pr«POd Herlrf qe, f; v irlojS Frrrorrr Wednesday, March 20, 2013 THE TOWNSHIP OF ORO- MEDONTE PUBLIC MEETING MINUTES 2012- OPA -02 and 2011 - ZBA -11 (Walli) Council Chambers TIME: 7:42 p.m. Also Present: Cameron Sellers, Jonathan Reimer, Stephen Morash, R &D Suwala, Deputy Mayor Hough called the meeting to order and explained the public meeting has been called under the authority of the Planning Act, Section 17 and 34 and, R.S.O. 1990 c.P.13, to obtain public comment with respect to proposed Amendments to the Official Plan 2012- OPA -02 and Zoning By -law 2011 - ZBA -11, 715 Line 13 North, West Part of Lot 13, Concession 14, Part 2, 51 R- 20687, Township of Oro - Medonte. Page 1 of 2 Page 30 of 152 6f) Minutes of Public meeting held on Wednesday, March 2... Page 31 of 152 6g) Minutes of Public meeting held on Wednesday, March 2... .. oddi Pr«POd Herlrf qe, f; v irlojS Frrrorrr Wednesday, March 20, 2013 THE TOWNSHIP OF ORO- MEDONTE PUBLIC MEETING MINUTES 2012 - ZBA -14 and 2012 - SUB -03 (1160895) Council Chambers TIME: 8:00 p.m. Also Present: Cameron Sellers, Jonathan Reimer, Stephen Morash, R &D Suwala, Deputy Mayor Hough called the meeting to order and explained the public meeting has been called under the authority of the Planning Act, Sections 34 and 51, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2012 - ZBA -14, and with respect to a proposed Draft Plan of Subdivision, Application 2012 - SUB -03 (1160895 Ontario Limited), Part of Lot 24, Concession 8 (formerly within Township of Oro), Township of Oro - Medonte. Page 1 of 2 Page 32 of 152 6g) Minutes of Public meeting held on Wednesday, March 2... Page 33 of 152 6h) Minutes of Public meeting held on Wednesday, March 2... .. oddi Pr«POd Herlrf qe, f; v irlojS Frrrorrr THE TOWNSHIP OF ORO- MEDONTE PUBLIC MEETING MINUTES 2013 - ZBA -01 and 2013 - SUB -01 (2150505 Ontario Inc.) Council Chambers Wednesday, March 20, 2013 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Houg Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 9:13 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director of Development Services; Janette Teeter, Deputy Clerk. Also Present: Cameron Sellers, Jonathan Reimer, Stephen Morash, R &D Suwala, Deputy Mayor Hough called the meeting to order and explained the public meeting has been called under the authority of the Planning Act, Sections 34 and 51, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2013 - ZBA -01, and with respect to a proposed Draft Plan of Subdivision, Application 2013 - SUB -01 (2150505 Ontario Inc.), Part of Lot 5, Concessions 3 and 4, Township of Oro - Medonte. Page 1 of 2 Page 34 of 152 6h) Minutes of Public meeting held on Wednesday, March 2... Page 35 of 152 6i) Minutes of Committee of Adjustment meeting held on T... �n lrip n-��r Prond Hrritqe. Cxri�iu�* Frrra�ra Thursday, March 21, 2013 THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Present: Scott Macpherson, Chair Larry Tupling Roy Hastings Allan Johnson Regrets: Bruce Chappell _ At TIME: 10:08 a.m. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda. Motion No. CA130321 -1 Moved by Tupling, Seconded by Hastings It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, March 21, 2013 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. A# 4. ADOPTION OF MINUTES: a) Minutes of the Committee of Adjustment meeting held on Thursday, February 21, 2013. Motion No. CA130321 -2 Moved by Hastings, Seconded by Johnson It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, February 21, 2013 be adopted as printed and circulated. Carried. Page 1 of 9 Page 36 of 152 6i) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — March 21, 2013. 5. PUBLIC MEETINGS: a) 2013 -B -02 (Mike McGill), 1495 Line 3 North, Concession 4, West Part Lot 11, Application for the creation of a new lot by way of severance, for a residence surplus to a farming operation as a result of farm consolidation. Mike McGill, applicant, and Cameron Sellers, Planner, were present. Motion No. CA130321 -3 Moved by Tupling, Seconded by Hastings Af It is recommended that the Committee of Adjustment grants provisional consent to Application 2013 -B -02, for the creation of one (1) new lot for residential purposes, subject to the following conditions: 1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the applicant apply for, and obtain, an amendment to the zoning of: a. the retained lands, prohibiting their residential use; and b. the severed lands, recognizing: i. a deficient lot size of approximately 1.0 hectare, for agricultural uses; ii. a deficient interior side yard of approximately 12.5 metres to an agricultural building; iii. an accessory building with a floor exceeding 100 square metres (if required); 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the deeds be stamped utilizing Form 2, under Section 53(42) of the Planning Act R.S.O. 1990, without qualification. 5. That the conditions stated in the letter from staff for the County of Simcoe, dated March 18, 2013, be completed; 6. That the applicant pay $ 2,000.00 for the lot created as cash -in -lieu of a parkland contribution; 7. That all municipal taxes be paid to the Township of Oro - Medonte; and 8. And That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 2 of 9 Page 37 of 152 6i) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — March 21, 2013. b) 2013 -B -03 (J & K Farms Limited), 1400 Line 11 North, Concession 11, East Part Lot 12, Application for the creation of a new lot by way of severance, for a residence surplus to a farming operation as a result of farm consolidation. Shirley Partridge, agent, was present. Bob Tudhope, neighbour, noted his support to the application. Motion No. CA130321 -4 Moved by Johnson, Seconded by Hastings It is recommended that the Committee of Adjustment grants provisional consent to Application 2013 -B -03, for the creation of one (1) new lot for residential purposes, subject to the following conditions: 1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the applicant apply for, and obtain, an amendment to the zoning of the retained lands, prohibiting their residential use; 3. That the applicant verify or install a septic system adequate to service the severed lands. 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That the deeds be stamped utilizing Form 2, under Section 53(42) of the Planning Act R.S.O. 1990, without qualification. 6. That the applicant pay $ 2,000.00 for the lot created as cash -in -lieu of a parkland contribution; 7. That all municipal taxes be paid to the Township of Oro - Medonte; and 8. And That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 3 of 9 Page 38 of 152 6i) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — March 21, 2013. c) 2013 -B -04 (Donald & Lynn Campbell), 1164 Line 2 South, Concession 2, Plan 104, Pt Lot 1, Application for a boundary adjustment/lot addition to the adjacent parcel of land (Part 2) in order to "square off" the property. Donald and Lynn Campbell, applicants, were present. Motion No. CA130321 -5 Moved by Hastings, Seconded by Tupling It is recommended that the Committee of Adjustment grants provisional consent to Application 2013 -B -04, for a boundary adjustment/lot addition, subject to the following conditions: oil 3. 4. 5. 6. 7. That one copy of a Registered Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; That the severed lands, with an area of approximately 0.007 hectares, be merged in title with the abutting lands to the east known as 1160 Line 2 South, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land; That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; That the applicant's solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; and That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. That the deeds be stamped utilizing Form 4, under Section 53(42) of the Planning Act R.S.O. 1990, without qualification. And That all municipal taxes be paid to the Township of Oro - Medonte. Carried Page 4 of 9 Page 39 of 152 6i) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — March 21, 2013. d) 2013 -A -11 (Paul & Cyndi Smith), 3172 Line 8 North, Concession 8, Lot 1, Application for relief from maximum floor area and maximum building height for an accessory building. Paul Smith, applicant, was present. Motion No. CA130321 -6 Moved by Tupling, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -11, specifically, to permit a maximum height of an accessory building of 5.4 metres and a maximum floor are of an accessory building of 125.4 square metres, subject to the following conditions: 1. That, notwithstanding Section 5.1.4 and 5.1.6 of Zoning By -law 97 -95, the proposed detached accessory building, shall otherwise comply with all other applicable provisions of the Zoning By -Law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying, in writing by way of survey or real property report, that the detached accessory building will not exceed a floor area of 125.4 square metres and a height of 5.4 metres above the established grade. 3. That the buildings and structures on the property be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; and 4. And That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 5 of 9 Page 40 of 152 6i) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — March 21, 2013. e) 2013 -A -12 (Bernie Murphy & Tom Lobsinger), 69 Eight Mile Point Road, Concession 14, Plan 780, Lot 34, Application for relief from setback from average high water mark of Lake Simcoe. Bernadine Murphy and Tom Lobsinger, applicants, and Peter Archer and Jeff Waring, architects, were present. Steve Sutton, neighbour, noted his supported for the application. Motion No. CA130321 -7 Moved by Tupling, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -12, specifically, to permit a setback from the average high water mark of Lake Simcoe of 15 metres, subject to the following conditions: 3. 9 Page 6 of 9 Page 41 of 152 6i) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — March 21, 2013. f) 2013 -A -13 (Jason Kho), 973 Lakeshore Road East, Concession 10, Plan 902, Lot 3, Application for relief from front yard setback, interior side yard setback, maximum height of accessory building, maximum lot coverage and maximum floor area. Jason Kho, applicant, and James Cameron, builder, were present. Michael Pape, neighbour, noted his support for the application due to the applicant requiring storage facilities. Motion No. CA130321 -8 Moved by Hastings, Seconded by Tupling A- It is recommended that the Committee of Adjustment defers Variance Application 2013 - A-13, at the request of the applicant. lwadaw Carried. Page 7 of 9 Page 42 of 152 6i) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — March 21, 2013. g) 2013 -A -14 (Peter Hilmer), 183 Lakeshore Road West, Concession 7, Plan 967, Lot 69, Application for relief from front yard setback. Peter Hilmer and Carolyn Flindall, applicants, were present. Ann and Harold Spring, neighbours, noted their support for the application provided the hedge between the properties was to remain protected. Motion No. CA130321 -9 Moved by Johnson, Seconded by Hastings Af It is recommended that the Committee of Adjustment approves Variance Application 2013 -A -14, specifically, to permit a front yard setback of 6.15 metres, subject to the following conditions: 3. 9 Page 8 of 9 Page 43 of 152 6i) Minutes of Committee of Adjustment meeting held on T... Committee of Adjustment Meeting Minutes — March 21, 2013. 6. NEW BUSINESS: a) Correspondence dated February 21, 2013 from the Ontario Municipal Board, re: 2012 -A- 25 (Robert & Patricia Dasovic), 911 Bass Lake Side Road West. Motion No. CA130321 -10 Moved by Tupling, Seconded by Johnson Carried. Scott Macpherson, Chair Andria Leigh, Secretary Treasurer Page 9 of 9 Page 44 of 152 7a) Letter of Appreciation to Fire Headquarters and Stat �Jft:l C ke, Page 45 of 152 8a) 7:00 p.m. Proposed Amendment to the Zoning By -Law, NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY -LAW OF THE TOWNSHIP OF ORO- MEDONTE 2013-ZBA -02 (McKay) TAKE NOTICE that the Council of the Corporation of the Township of Oro - Medonte will hold a Public Meeting on Wednesday, March 27, 2013, at 7:00 p.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By -law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By -law Amendment is to amend the zoning of the lands described as Concession 8, Plan 798, Lots 70 -72, and Part 18, 51 R- 37008, municipally known as 7 Symond Avenue, located on the east side of Symond Avenue, in the Township of Oro - Medonte. The subject lands are presently zoned Shoreline Residential (SR) and portions of the property are not currently zoned (former Lakeview Avenue), and are proposed to be rezoned to a site - specific Shoreline Residential (SR ") Zone to recognize a lot area of 0.18 hectares (0.44 acres), to zone the portion of the property which is currently not zoned, and to recognize a minimum lot frontage on a public street of 10 metres (32.8 feet). This application is required as a Condition of Consent Application 2012 -B -29 approved by the Committee of Adjustment in January 2013. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro - Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro - Medonte in respect to the proposed Zoning By -law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to Township of Oro - Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By -law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro - Medonte Administration Building. For further information, contact the Planning Department at 705 -487 -2171. DATED at the Township of Oro - Medonte this 6th day of March, 2013. Andria Leigh, MCIP, RPP Director of Development Services Page 46 of 152 8a) 7:00 p.m. Proposed Amendment to the Zoning By -Law, 2013- ZBA -02 (McKay) ti W z o 'J Q Q al p z J W Q � J J �O� Q OAD'� �g�iOR R I IJ �0 I I) I I I I J A LAKE SIMCOE o EM SUBJECT PROPERTY (7 SYMOND AVENUE) Page 47 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Township cf REPORT Proud Heritage, Exciting Future Report No. To: COUNCIL Prepared By: TES2013 -03 Fred MacGregor Meeting Date: Subject: Motion # March 27, 2013 Municipal Summary Reports for all Township of Oro- Roll #: R.M.S. File #: Medonte Drinking Water Systems — January 1 st to December 31St, 2012 E05- 26665 -V015 and V016 I RECOMMENDATION(S): Requires Action] I For Information Onlyl X I I It is recommended that: 1. THAT Report No. TES2013 -03, Municipal Summary Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31St, 2012, which includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems, be received. BACKGROUND: As per Schedule 22 of Ontario Regulation 170/03, the Township of Oro - Medonte, as the owner /operating authority, is required to prepare a written summary report detailing compliance with all terms and conditions of the Permit to Take Water, Drinking Water Works Permit and Municipal Drinking Water Licence. The Municipal Summary Report must be completed by March 31, 2012, given to Members of Council and made available to any member of the public without charge. ANALYSIS. Attached are the Municipal Summary Reports for 2012 for the Township's Drinking Water Systems. These reports are being made available to Council for information and confirmation that Ontario Regulation 170/03, as amended, has been complied with by the Township of Oro - Medonte. The reports highlight any non - compliance issues identified during the annual inspection by the Ministry of the Environment for the Township of Oro - Medonte Drinking Water Systems, and testing results for 2012. Transportation and Environmental Services March 27, 2013 Report No. TES2013 -03 Page 1 of 2 Page 48 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... At the time of writing this report, all water systems have been inspected and all inspection reports have been received. There were no instances of non - compliance reported in the inspection reports received A number of recommendations for Best Practices were included in each report. The majority of these are minor record keeping recommendations. The recommendations have been included in the Summary Reports for your information. POLICIES /LEGISLATION: Safe Drinking Water Act, 2002 O. Reg 170/03 I CONSULTATIONS: I ATTACHMENTS: Municipal Summary Report for 2012 — Canterbury Drinking Water System Municipal Summary Report for 2012 — Cedarbrook Drinking Water System Municipal Summary Report for 2012 — Craighurst Drinking Water System Municipal Summary Report for 2012 — Harbourwood Drinking Water System Municipal Summary Report for 2012 — Horseshoe Highlands Drinking Water System Municipal Summary Report for 2012 — Maplewood Drinking Water System Municipal Summary Report for 2012 — Medonte Hills Drinking Water System Municipal Summary Report for 2012 — Robincrest Drinking Water System Municipal Summary Report for 2012 — Shanty Bay Drinking Water System Municipal Summary Report for 2012 — Sugarbush Drinking Water System Municipal Summary Report for 2012 — Warminster Drinking Water System Water System Summary — M.O.E. Inspection Ratings CONCLUSION: As required by current water regulations, Municipal Summary Reports for each of the Municipal Water Systems have been submitted for Council's review. Res ectfully submitted: J x red MacGregor V Acting Manager of Environmental Services SMT Approval / Comments: C.A.0.. App�roval / Comments: do , p' " Ap Transportation and Environmental Services March 27, 2013 Report No. TES2013 -03 Page 2 of 2 Page 49 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... --MFA Ak Township of Proud Heritage, Exciting Future Canterbury Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1St to December 31St, 2012 March 15, 2013 Page 50 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Canterbury — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: A) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures and flows into and through the works. B) There were a number of inaccuracies found in the Operations Manuals. C) There was no sampling plan / schedule provided in the Operations Manuals. Recommendation: A) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, chemical pump failures and flows into and through the works in the Operations and Maintenance Manuals. B) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. C) The Municipality should consider inserting a sampling plan / schedule in the Operations and Maintenance Manuals. Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Page 2 of 3 Page 51 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Canterbury — 2012 Municipal Summary Report Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 1 —Approved Capacity — 104.5 M3 /day (72.6 L /min) January 7 7 4.39 4 277 February 7 7 4.29 4 245 March 7 7 3.97 4 252 April 6 6 4.30 4 270 May 10 10 6.13 6 387 June 13 12 6.10 6 383 July 13 12 8.16 8 507 August 7 7 4.97 5 320 September 9 9 4.40 4 273 October 5 5 4.13 4 263 November 10 10 5.43 5 231 December 7 7 3.77 4 240 Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 2 — Approved Capacity — 104.5 M3 /day (72.6 L /min) January 7 7 4.55 4 277 February 9 9 4.46 4 245 March 6 6 4.16 4 252 April 7 7 4.70 4 270 May 10 10 6.35 6 387 June 12 11 6.67 6 383 July 13 12 8.19 8 507 August 8 8 5.35 5 320 September 9 9 4.70 4 273 October 6 6 4.35 4 263 November 6 6 2.27 2 231 December 5 5 3.97 4 240 Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Page 52 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Proud Heritage, Exciting Fware Cedarbrook Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1St to December 31St, 2012 March 15, 2013 Page 53 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Cedarbrook — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. The inaccuracies included; the depth of Well 1 (actual depth is 45.8 m DWWP indicates 45 m); the depth of Well 2 (actual depth is 46.8 m DWWP indicates 46 m); the UTM coordinates provided (Well 1 actual is E 621390 N 4928418 DWWP indicates E 6114420 N 4928429; PH actual is E 621403 N 4928448 DWWP indicates E 611420 N 4928429); the DWWP indicates that the Well 1 submersible pump is capable of delivering 2.27 Us when flow records indicate that the actual capacity is 2.68 L /s; and, the DWWP indicates that data recorders are incorporated with the chemical metering pumps and the turbidity analyser when there is no such equipment. 2) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, system pressures and flows into and through the works have not been included in the manuals. 3) There were a number of inaccuracies found in the Operations Manuals. Recommendation: 1) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. 2) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, system pressures and flows into and through the works in the Operations and Maintenance Manuals. 3) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. Page 2 of 3 Page 54 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Cedarbrook — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 1 — Approved Capacity — 104.0 m3 1day (160.8 L /min) January 7 7 5.90 6 383 February 8 8 5.68 5 334 March 10 10 6.19 6 404 April 7 7 6.17 6 383 May 11 11 7.81 8 513 June 10 10 7.50 7 486 July 11 11 8.65 8 628 August 10 10 7.48 7 496 September 10 10 6.93 7 439 October 8 8 6.42 6 414 November 11 11 6.70 6 419 December 8 8 6.81 7 434 Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 2 — Approved Capacity — 104.0 m3 /day (133.8 L /min) January 9 9 6.45 6 383 February 8 8 6.25 6 334 March 12 12 6.84 7 404 April 9 9 6.60 6 383 May 13 13 8.74 8 513 June 12 12 8.70 8 486 July 23 22 11.61 11 628 August 18 17 8.52 8 496 September 12 12 7.70 7 439 October 9 9 6.94 7 414 November 12 12 7.27 7 419 December 9 9 7.10 7 434 Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Page 55 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Proud Heritage, Exciting Future Craighurst Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1St to December 31St, 2012 March 15, 2013 Page 56 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Craighurst — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: A) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, contact chamber / reservoir depth HLP lock out level, chemical pump failures, flows into and through the works and high and low contact chamber / reservoir depths. B) There were a number of inaccuracies found in the Operations Manuals. C) The communications tower had metal sheathing installed on two of the three sides. D) No flows for Well 1 were recorded on any of the monthly summaries or on the Annual Summary report because the automated polling system is programmed to only record flows of one full m3 and flows from this well were less than one m3 on any given day. The daily log sheets prepared by the operators showed these flows. A total flow of 4 m3 was recorded from Well 1 during the inspection period. Recommendation: A) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, contact chamber / reservoir depth HLP lock out level, chemical pump failures, flows into and through the works and high and low contact chamber / reservoir depths in the Operations and Maintenance Manuals. B) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. C) The Municipality should consider installing metal sheathing on the remaining side of the communications tower at the PH to prevent climbing. D) The Municipality should consider reprogramming the SCADA polling and recording process to include partial m3 for flows so all flows are more accurately captured. Page 2 of 4 Page 57 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Craighurst — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m3) Well 1 —Approved Capacity — 64.0 M3 /day (45 L /min) January 0 0 0 0 596 February 0 0 0 0 502 March 0 0 0 0 567 April 0 0 0 0 618 May 0 0 0 0 1134 June 0 0 0 0 965 July 0 0 0 0 1531 August 0 0 0 0 962 September 0 0 0 0 635 October 0 0 0 0 545 November 0 0 0 0 503 December 0 0 0 0 566 Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 2 — Approved Capacity — 140.0 m3 /day (96.8 L /min) January 19 14 9.94 7 596 February 20 14 9.54 7 502 March 11 8 9.29 7 567 April 13 9 10.47 7 618 May 39 28 17.29 12 1134 June 28 20 15.13 11 965 July 35 25 23.26 17 1531 August 29 21 15.39 11 962 September 25 18 11.90 9 635 October 16 11 10.84 8 545 November 21 15 9.83 7 503 December 20 14 10.90 8 566 Page 3 of 4 Page 58 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Craighurst — 2012 Municipal Summary Report Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 3 —Approved Capacity — 229.0 M3 /day (202.8 L /min) January 27 12 14.16 6 596 February 28 12 13.54 6 502 March 16 7 13.32 6 567 April 18 8 14.77 6 618 May 51 22 23.71 10 1134 June 38 17 20.70 9 965 July 46 20 30.58 13 1531 August 37 16 20.32 9 962 September 32 14 16.00 7 635 October 21 9 14.68 6 545 November 28 12 15.17 7 503 December 27 12 14.87 6 566 Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 4 of 4 Page 59 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Tauyrshtp o� Proud Heritage, Exciting Frrmrre Harbourwood Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 11t to December 311t, 2012 March 15, 2013 Page 60 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Harbourwood — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 5) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. (Inaccurate equipment descriptions provided in the DWWP included: the depth of Well 2 (actual depth is 60.1 m DWWP indicates 61.9 m); the depth of Well 2 (actual depth is 60.1 m DWWP indicates 61.9 m); the depth of Well 3 (actual depth is 73.8 m DWWP indicates 70.1 m); the UTM coordinates provided (Well 2 actual is E 617846 N 4922290 DWWP indicates E 617910 N 4922283. Well 3 actual is E 617827 N 4922370 DWWP indicates E 617910 N 4922373, PH actual is E 617873 N 4922267 DWWP indicates E 616894 N 4925595); and, that data recorders are incorporated with the chemical metering pumps and the turbidity analyser when there is no such equipment.) A) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals at the PH, low and high reservoir level alarm, reservoir level set points for pump starts and stops, chemical pump failures, well pump and /or high lift pump lock out interlocks and flows into and through the works. i B) There were a number of inaccuracies found in the Operations Manuals. Recommendation: 1) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. 2) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals at the PH, low and high reservoir level alarms, reservoir level set points for pump starts and stops, chemical pump failures, well pump and /or high lift pump lock out interlocks and flows into and through the works in the Operations and Maintenance Manuals. 3) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. Page 2 of 3 Page 61 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Harbourwood — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (m3 1day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 2 — Approved Capacity — 921.0 m3 1day (940.8 L /min) January 84 9 10.81 1 1910 February 84 9 36.04 4 1579 March 83 9 29.16 3 1737 April 49 5 2.27 0 1908 May 196 21 98.77 11 2780 June 137 15 86.10 9 2310 July 149 16 1 1.61 1 3802 August 7 1 0.55 0 2329 September 7 1 0.77 0 1961 October 86 9 50.13 5 1726 November 86 9 65.93 7 1595 December 123 13 72.58 8 1867 Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 1day) % Approved Capacity Monthly Distribution Flow (m3) Well 3 — Approved Capacity — 921.0 m3 /day (940.8 L /min) January 107 12 64.32 7 1910 February 87 9 38.71 4 1579 March 118 13 42.39 5 1737 April 116 13 71.50 8 1908 May 5 1 0.55 0 2780 June 6 1 0.63 0 2310 July 184 20 116.13 13 3802 August 205 22 86.74 9 2329 September 140 15 77.53 8 1961 October 87 9 19.87 2 1726 November 5 1 0.43 0 1595 December 6 1 0.68 0 1867 Total Combined Flow Rate for both Well #'s 2 and 3 not to exceed 921 m3 /day. Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Page 62 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... TvwnsjaV Proud Heritage, Exciting Fntare Horseshoe Highlands Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1St to December 31St, 2012 March 15, 2013 Page 63 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Horseshoe Highlands — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations I Duration I Action Taken I Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: A) The DWWP inaccuracies included; the depth of Well 2 (actual depth is 79.3 m DWWP indicates 91.1 m); the DWWP indicates that Well 2 is contained "within a concrete maintenance structure" but this structure was removed in 2004; the DWWP indicates that there is 8131 m of installed watermain when there is approximately 8793 m now installed; and, the DWWP indicates that both the free chlorine residual analyser and the turbidity analyser are "supplied with continuous samples, in the interim, from the well pump common discharge header" when both analysers are supplied with treated water from the end of the contact main. B) The communications tower at the pumphouse had metal sheathing installed to prevent climbing but only on two of three sides. C) There was no screen on the water tower overflow discharge. D) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, low, high and overflow water tower level alarms, tower level set points for pump starts and stops, chemical pump failures, well pump lock out interlocks and flows into and through the works. E) There were a number of inaccuracies found in the Operations Manuals. F) The raw water pressure switch in the PH contains mercury. Recommendation: A) The inaccurate equipment descriptions (as above) in the DWWP should be corrected at the Municipality's earliest convenience. B) The Operating Authority should consider installing metal sheathing on the remaining side of the communications tower at the pumphouse to prevent climbing. C) The Operating Authority should consider installing a screen on the water tower overflow discharge. D) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, low, high and overflow water tower level alarms, tower level set points for pump starts and stops, chemical pump failures, well pump lock out interlocks and flows into and through the works in the Operations and Maintenance Manuals. E) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. F) The Municipality should consider replacing the mercury containing pressure switch in the PH with a unit which has less potential for contamination of the facility and /or water. Page 2 of 3 Page 64 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Horseshoe Highlands — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 1day) % Approved Capacity Monthly Distribution Flow (m3) Well 1 —Approved Capacity — 3,371.0 M3 /day (2,341 L /min) January 538 16 320.81 10 9945 February 542 16 330.64 10 9258 March 431 13 322.32 10 9992 April 394 12 298.97 9 8969 May 1116 33 613.58 18 19021 June 1027 30 612.33 18 18370 July 1382 41 999.03 30 30970 August 1120 33 804.42 24 24937 September 1015 30 560.33 17 16810 October 575 17 338.77 10 10502 November 556 16 306.20 9 9186 December 562 17 344.42 10 10677 Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m3) Well 2 — Approved Capacity — 527.04 M3 /day (366 L /min) January 0 0 0 0 9945 February 0 0 0 0 9258 March 0 0 0 0 9992 April 0 0 0 0 8969 May 0 0 0 0 19021 June 0 0 0 0 18370 July 0 0 0 0 30970 August 0 0 0 0 24937 September 0 0 0 0 16810 October 0 0 0 0 10502 November 0 0 0 0 9186 December 0 0 0 0 10677 Well 2 is for back up only. Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Page 65 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... �9 � 9 ift A-i %['VY15I Pi�J 0�/ Proud Heritage, Exciting Frrlive Maplewood Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1' to December 311t, 2012 March 15, 2013 Page 66 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Maplewood — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 5) The facility schematic should be updated. - The drawing was updated but some inaccuracies, which could potentially affect operational practices, still exist including: no Well 2; the analyser outflow location; no generator; no division of the reservoir; the locations of the reservoir fill points and HLP withdrawal points in relation to the omitted divider wall; no reservoir overflows with check valves; and, no sump pit with pump. A) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, contact chamber / reservoir depth HLP lock out level, chemical pump failures and high and low contact chamber / reservoir depths. Recommendation: 5) The facility schematic should be updated to include the items listed above. A) The Operations and Maintenance Manuals should contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, contact chamber / reservoir depth HLP lock out level, chemical pump failures and high and low contact chamber / reservoir depths. Page 2 of 3 Page 67 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Maplewood — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume m3 1da % Approved Capacity Monthly Average m3 1da % Approved Capacity Monthly Distribution Flow m3 Well 1 — Approved Capacity — 164.0 m3 /day (114 L /min) January 0 0 0 0 868 February 0 0 0 0 749 March 0 0 0 0 840 April 0 0 0 0 899 May 0 0 0 0 1210 June 2 1 0.07 0 1138 July 0 0 0 0 1806 August 0 0 0 0 1136 September 0 0 0 0 1049 October 0 0 0 0 983 November 1 1 0.03 0 848 December 0 0 0 0 907 *Note: Well 1 was run only to collect samples — does not alternate with Well 2 automatically. Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow m3 Well 2 — Approved Capacity — 164.0 M3 /day (114 Urn in) January 34 21 20.52 13 868 February 33 20 19.25 12 749 March 33 20 20.81 13 840 April 45 28 23.63 14 899 May 67 41 31.61 19 1210 June 58 35 30.20 18 1138 July 82 50 47 29 1806 August 53 32 29.45 18 1136 September 58 35 28.20 17 1049 October 40 24 24.13 15 983 November 34 21 21.57 13 1 848 December 34 21 22.26 14 1 907 Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Page 68 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... TvwnsjaV Proud Heritage, Exciting Fntare Medonte Hills Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1St to December 31St, 2012 March 15, 2013 Page 69 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Medonte Hills — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken — Submitted form to Status notify the Director Clause 2.4.2 of Subsection 2.4 of Schedule B of the facility's drinking water works permit requires that the owner notify the Director within thirty (30) days of placing into service, any equipment included in a Schedule C to the drinking water works permit. This was not done. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting eriod. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) The HLP's can discharge water through the contact main and into the distribution piping at a rate of 12.4 Us (1088.64 m3 /day). It would appear that, unless the HLP's and reservoir are taken out of service, that the maximum flow rates into the treatment works are now 12.4 L /s. A Schedule C has been issued for the DWWP and guidance for updating the DWWP and MDWL indicates that corresponding changes to the MDWL would be completed by the Environmental Assessment and Approvals Branch. There have been no new issues of the MDWL during the inspection period. 2) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, reservoir alarm set points and operating levels, system pressures and flows into and through the works have not been included in the manuals. 3) There were a number of inaccuracies found in the Operations Manuals. 4) A CT calculation was not provided for the original configuration where the reservoir and HLP's are by- passed and only the well pumps and the contact main are used for treatment. 5) Some of the equipment descriptions and information provided in the DWWP and MDWL were inaccurate. See page 12 of the report for a full accounting. 6) There was no wiring which would allow for quick, non - disruptive failure testing of the free chlorine residual analyser installed at the PH (as installed in all of their other facilities). Recommendation: 1) The Municipality should ensure that appropriate changes to the Table 2 maximum flow rates provided in the system MDWL are completed as soon as possible. 2) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, reservoir alarm set points and operating levels, system pressures and flows into and through the works in the Operations and Maintenance Manuals. 3) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 4) A CT calculation should be completed to determine the minimum required free chlorine residual for a situation where only the well pumps and the contact main are used for treatment. 5) The equipment descriptions and information in the DWWP and MDWL should be corrected at the Municipality's earliest convenience. 6) The Municipality should consider installing wiring which would allow for quick, non - disruptive failure testing of the free chlorine residual analyser (as installed in all of their other facilities). Page 2 of 3 Page 70 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Medonte Hills — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m3) Well 1 — Approved Capacity — 327.0 m3 /day (227 L /min) January 95 29 27.29 8 3640 February 2 1 0.140 0 2609 March 68 21 31.23 10 2776 April 47 14 31.53 10 2384 May 115 35 44.06 13 3312 June 56 17 38.83 12 2870 July 145 44 57.06 17 4648 August 78 24 43.90 13 3529 September 60 18 41.37 13 2833 October 73 22 46.03 14 2036 November 79 24 43.93 13 2216 December 72 22 49.97 15 2779 Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 3 — Approved Capacity — 393.0 m3 1day (273 L /min) January 135 34 90.13 23 3640 February 161 41 93.04 24 2609 March 91 23 50.06 13 2776 April 45 11 29.53 8 2384 May 69 18 39.39 10 3312 June 58 15 35.20 9 2870 July 95 24 55.94 14 4648 August 78 20 46.26 12 3529 September 71 18 45.47 12 2833 October 82 21 40.74 10 2036 November 82 21 42.63 11 2216 December 64 16 44.84 11 2779 Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Page 71 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... A%g J Township of Proud Heritage, Exrifing Froure Robincrest Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1St to December 31St, 2012 March 15, 2013 Page 72 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Robincrest — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status Operators were not examining continuous monitoring test results or they were not examining the results within 72 hours of the test. During this inspection period, there was a period of approximately 2.5 months (from mid - November, 2012 until January 10, 2013) where the free chlorine analyser data recorded by the SCADA system showed very little deviation. The record was effectively flat lined at about 1.2 mg /L. The daily summary sheets which provide daily minimum and maximum free chlorine residuals often indicated that these two values were the same (this is unlikely to ever occur). During normal daily operations, free chlorine residuals typically fluctuated a significant amount ( +/- 0.3 mg /L). According to records, operational staff did check these records daily and the analyser was physically observed and verified at least twice per week during this period. However, the flat line readings were not noticed during routine SCADA reviews until this Inspector advised Staff of this situation. The free chlorine analyser was immediately maintained and the problem was corrected on January 10, 2013. It is unknown if this situation adversely affected alarm capabilities if the free chlorine residual had passed out of the programmed control band or what was the actual cause. The free chlorine alarm on a power failure was tested at the time of inspection and that function operated properly. Action(s) Required: The Operating Authority shall ensure that data recorded by the SCADA system for all parameters is thoroughly examined at least every 72 hours and records of any anomalous values shall be recorded separately in accordance with Subsection 6 -5(1) of Schedule 6 or O. Reg. 170/03. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Page 2 of 5 Page 73 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Robincrest — 2012 Municipal Summary Report Best Practice Issues and Recommendations Issues: 1) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, chemical pump failures, reservoir alarm set points and operating levels, system pressures and flows into and through the works have not been included in the manuals. 2) There were a number of inaccuracies found in the Operations Manuals. 3) There was no drip pan under the diesel generator and fuel lines within the PH. A new double walled tank was present but not in use and Staff advised that the generator will be replaced with a gas fired unit at some point in the future. 4) Fire pump flows by -pass the treated water /distribution water flow meter and the treated water free chlorine residual analyser. Recording all volumes of water discharged to the distribution system is required by the MDWL. Continuous free chlorine residual monitoring must be provided. There were no fire pumps flows recorded or observed during the inspection period. There were no indicators if the fire pump operated except for observation of precipitous reservoir level drops on trending and /or potentially pressure drops when the HLP's lock out. 5) There was a broken conduit which could provide a route of access for contaminants to the small reservoir. 6) Some of the equipment descriptions provided in the DWWP were inaccurate. See pages 12 and 13 of this report for a full accounting. Recommendation: 1) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals, chemical pump failures, reservoir alarm set points and operating levels, system pressures and flows into and through the works in the Operations and Maintenance Manuals. 2) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 3) The Municipality should consider installing secondary containment for the entire diesel generator installation. 4) Volumes of water discharged to the distribution system by the fire pump must be calculated and recorded in the flow records for the Robincrest PH as required by the MDWL. With no continuous monitoring available, staff must make records of treated water free chlorine residuals immediately before and immediately after fire flows are observed. As an alternative to a dedicated flow meter, an hours of operation meter on the fire pump would aid in tracking length and time of operation of this pump so distributed volumes could be calculated more accurately. An alarm for fire pump operation would provide an indication of start and end times. 5) Any potential routes of access for contaminants to the reservoirs should be sealed. 6) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience Page 3 of 5 Page 74 of 152 1Oa) Report No. TES2O13 -03, Jerry Ball, Director of Tran... Robincrest — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 1 — Approved Capacity — 576.0 m3 /day (400 L /min) January 208 36 128.1 22 4178 February 206 36 130.0 23 3819 March 209 36 127.61 22 4219 April 173 30 119.33 21 3773 May 0 0 0 0 4733 June 0 0 0 0 4263 July 0 0 0 0 5575 August 0 0 0 0 4288 September 0 0 0 0 3857 October 0 0 0 0 3823 November 0 0 0 0 3723 December 0 0 0 0 4026 Source Maximum Volume (m3 1day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m3) Well 2 — Approved Capacity — 842.0 m3 /day (585 L /min) January 0 0 0 0 4178 February 0 0 0 0 3819 March 0 0 0 0 4219 April 0 0 0 0 3773 May 226 27 147.55 18 4733 June 204 24 134.77 16 4263 July 252 30 174.84 21 5575 August 207 25 133.42 16 4288 September 226 27 128.53 15 3857 October 189 22 115.94 14 3823 November 185 22 119.53 14 3723 December 187 22 125.71 9 4026 *Note: Only one flow meter for both wells — wells cannot be used at the same time, except during emergency fire situations. Well 1 ran from January 1, 2012 to April 30, 2012 Well 2 ran from May 1, 2012 to December 31, 2012 Page 4 of 5 Page 75 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Robincrest — 2012 Municipal Summary Report Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 97.19% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 5 of 5 Page 76 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... TOl &f7Shi� OC/ 7 , Proud Heritage, Exciting Future Shanty Bay Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1St to December 31St, 2012 March 15, 2013 Page 77 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Shanty Bay — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting eriod. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) Some of the equipment descriptions and information provided in the DWWP and MDWL were inaccurate. See page 12 of the report for a full accounting. 2) There was no procedure for operating the DWS without the reservoir and /or the high lift pumps and while using the well pumps to pressurize the distribution system and using the contact main for disinfection contact time. 3) The log book records did not fully describe any unusual operating practices and /or processes carried out within the DWS. 4) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, reservoir alarm set points and operating levels, system pressures and flows into and through the works have not been included in the manuals. 5) There were a number of inaccuracies found in the Operations Manuals. 6) A CT calculation was not provided for the original configuration where the reservoir and HLP's are bypassed and only the well pumps and the contact main are used for treatment. Recommendation: 1) The equipment descriptions and information in the DWWP and MDWL should be corrected at the Municipality's earliest convenience. 2) A procedure describing the process of enabling, and the equipment required to enable, the DWS to operate on pressure from the well pumps and with provision of contact time with the contact main without contact time provided by the reservoir and pressure from the high lift pumps should be created. 3) When unusual operational practices occur, they should be fully described in the facility logbook. 4) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, reservoir alarm set points and operating levels, system pressures and flows into and through the works in the Operations and Maintenance Manuals. 5) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 6) A CT calculation should be completed to determine the minimum required free chlorine residual for a situation where only the well pumps and the contact main are used for treatment. Page 2 of 4 Page 78 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Shanty Bay — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 1 — Approved Capacity — 305.0 m3 /day (396 L /min) January 82 27 54.68 18 3233 February 184 60 59.96 20 3204 March 83 27 63.35 21 3258 April 86 28 73.47 24 3709 May 208 68 111.71 37 9802 June 137 45 69.27 23 9381 July 97 32 7.19 2 15044 August 2 1 0.19 0 8570 September 6 2 0.20 0 5315 October 270 89 16.0 5 4032 November 66 22 17.53 6 2987 December 75 25 51.45 17 3877 Source Maximum Volume (m3 /day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m3) Well 2 — Approved Capacity — 305.0 m3 /day (430 L /min) January 63 21 41.97 14 3233 February 139 46 45.36 15 3204 March 63 21 48 16 3258 April 65 21 55.63 18 3709 May 158 52 66.84 22 9802 June 2 1 0.23 0 9381 July 122 40 81.42 27 15044 August 135 44 55.06 18 8570 September 82 27 39.13 13 5315 October 63 21 25.9 8 4032 November 57 19 31.3 10 2987 December 92 30 46.84 15 3877 Page 3 of 4 Page 79 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Shanty Bay — 2012 Municipal Summary Report Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 3 —Approved Capacity — 610.0 m3 /day (875 L /min) January 12 2 1.13 0 3233 February 6 1 0.57 0 3204 March 5 1 0.84 0 3258 April 7 1 0.97 0 3709 May 285 47 54.97 9 9802 June 291 48 155.43 25 9381 July 340 56 247.77 41 15044 August 374 61 153.32 25 8570 September 227 37 108.9 18 5315 October 313 51 82.03 13 4032 November 100 16 45.83 8 2987 December 118 19 4.32 1 3877 Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 4 of 4 Page 80 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Toumsfup Proud Heritage, Exciting Future Sugarbush Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170/03) January 1St to December 31St, 2012 March 15, 2013 Page 81 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Sugarbush — 2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting period. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: A) While Pumphouse 3 was not operational during the inspection period, it is expected to be made operational at some time in the relatively near future. Facility schematics and operational manual entries were not available for Pumphouse 3. B) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals at all of the PH's, low and high contact chamber and reservoir level alarms, reservoir level set points for pump starts and stops, chemical pump failures, well pump and /or high lift pump lock out interlocks and flows into and through the works. C) There were a number of inaccuracies found in the Operations Manuals. D) There were a number of inaccuracies in the DWWP equipment descriptions including: the depth of Well 1 (actual depth is 82.4 m DWWP indicates 76.2 m); the depth of Well 2 (actual depth is 78.1 m DWWP indicates 80.47 m); and, the casing size of Well 2 is 210 mm in the DWWP when the WWR indicates it is a 150 mm casing. Recommendation: A) Facility schematics and operational manual entries for equipment and procedures related to Pumphouse 3 should be in place before the facility is made operational. B) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water, including high and minimum low free chlorine residuals at all of the PH's, low and high contact chamber and reservoir level alarms, reservoir level set points for pump starts and stops, chemical pump failures, well pump and /or high lift pump lock out interlocks and flows into and through the works in the Operations and Maintenance Manuals. C) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. D) The inaccurate equipment descriptions (as above) in the DWWP should be corrected at the Municipality's earliest convenience. Page 2 of 4 Page 82 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Sugarbush — 2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (m3 1day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m3) Well 1 — Approved Capacity — 851.0 m3 /day (591 L /min) January 127 15 88.97 10 2758 February 96 11 68.25 8 1911 March 121 14 72.26 8 2240 April 101 12 76.13 9 2284 May 137 16 91.55 11 2838 June 107 13 72.0 8 2160 July 215 25 102.58 12 3180 August 103 12 74.0 9 2294 September 108 13 75.07 9 2252 October 102 12 74.87 9 2321 November 92 11 77.8 9 2334 December 105 12 83.61 10 2592 Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) Approved o Capacity /o Monthly Distribution Flow (m) Well 2 — Approved Capacity — 1,635.8 m3 /day (1,136 L /min) January 264 16 190.71 12 5912 February 206 13 146.04 10 4089 March 184 11 152.84 9 4738 April 216 13 162.8 10 4884 May 296 18 194.1 12 6017 June 230 14 163.6 10 4908 July 296 18 202.81 12 6287 August 221 14 159.0 10 4929 September 232 14 161.07 10 4832 October 219 13 160.52 10 4976 November 198 12 167.8 10 5034 December 227 14 179.87 11 5576 Page 3 of 4 Page 83 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Sugarbush — 2012 Municipal Summary Report Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 3 — Approved Capacity — 1,425.0 M3 /day (16.5 Urn in) January 0 0 0 0 0 February 0 0 0 0 0 March 0 0 0 0 0 April 0 0 0 0 0 May 0 0 0 0 0 June 0 0 0 0 0 July 0 0 0 0 0 August 0 0 0 0 0 September 0 0 0 0 0 October 0 0 0 0 0 November 0 0 0 0 0 December 0 0 0 0 0 Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 4 of 4 Page 84 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Tauftaslrip�J9`��i Proud Heritage, Excifing Future Warminster Drinking Water System Municipal Summary Report (Prepared in accordance with Schedule 22 of Ontario Regulation 170103) January 1St to December 31St, 2012 March 15, 2013 Page 85 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Warminster -2012 Municipal Summary Report Schedule 22; Section 22 -2 (2) Section 1 List Requirements of the Act, the Regulations, the system's approval and any order the system failed to meet (non - compliances) at any time during this reporting period, the duration of each non - compliance and describe the action taken to correct each non - compliance listed in this section. Act & Regulations Duration Action Taken Status There were no non - compliances with respect to the SDWA or supporting regulations identified during this reporting eriod. System Municipal Drinking Water License and Drinking Water Works Permit There were no non - compliances with respect to the Municipal Drinking Water License and Drinking Water Works Permit identified during this reporting period. Orders There were no provincial orders issued during this reporting period. Best Practice Issues and Recommendations Issues: 1) The Operations and Maintenance Manuals did not contain a listing of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, reservoir alarm set points and operating levels, system pressures and flows into and through the works have not been included in the manuals. 2) There were a number of inaccuracies found in the Operations Manuals. 3) There was no flow meter on the Well 1 overflow. Technically, water flows discharged from this well to the ground during artesian conditions are considered takings against the PTTW and should be accounted for. 4) A plastic cased and capped monitoring well (WWR 5708758) is located on the PH property. Water was emerging from the ground surrounding this well and running away to the south. 5) Some of the equipment descriptions provided in the DWWP were inaccurate. See pages 12 and 13 of this report for a full accounting. The free chlorine residual analyser described on the contact main discharge is likely not required and will not be installed. 6) The monitoring well was marked by a metal t -bar but is not protected in any other way. Recommendation: 1) The Municipality should consider installing a summary of active alarms, operational targets and alarm set points, which should ensure effective disinfection of the produced water including high and minimum low free chlorine residuals, chemical pump failures, reservoir alarm set points and operating levels, system pressures and flows into and through the works in the Operations and Maintenance Manuals. 2) The Operations and Maintenance Manuals should be reviewed by municipal staff and any inaccuracies should be corrected as soon as possible. 3) The Municipality should consider installing a flow meter on the overflow from Well 1 to capture all takings as required by the PTTW. 4) If the Municipality does not intend to use monitoring well 5708758 for any purpose, it should either be abandoned in accordance with Reg. 903 or maintained in such a way that it does not pose a contamination threat to the aquifer into which it is drilled (i.e. determine where the water is leaking from and seal it). 5) The equipment descriptions in the DWWP should be corrected at the Municipality's earliest convenience. 6) The Municipality should consider installing some form of protective barrier around the monitoring well to protect it from vandalism and /or vehicular traffic. Page 2 of 3 Page 86 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Warminster -2012 Municipal Summary Report Section 2 In order to assist the owner in assessing the capability of the system to meet existing and planned uses of the system, the following tables provide a summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows rates: Source Maximum Volume (M3 /day) % Approved Capacity Monthly Average (M3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 1 — Approved Capacity — 889.9 m3 /day (782 L /min) January 108 12 72.94 8 4514 February 94 11 73.79 8 4166 March 95 11 82.13 9 4624 April 92 10 84.27 9 4587 May 131 15 96.23 11 5618 June 133 15 104.1 12 5981 July 130 15 18.06 2 7711 August 309 35 107.35 12 7406 September 172 19 104.77 12 4994 October 172 19 139.48 16 4319 November 119 13 71.4 8 4071 December 252 28 77.1 9 4390 Source Maximum Volume (m3 1day) % Approved Capacity Monthly Average (m3 /day) % Approved Capacity Monthly Distribution Flow (m) Well 3 — Approved Capacity — 889.9 m3 /day (618 L /min) January 103 12 77.84 9 4514 February 101 11 81.18 9 4166 March 137 15 90.48 10 4624 April 114 13 96.03 11 4587 May 163 18 106.81 12 5618 June 162 18 117.63 13 5981 July 320 36 263.19 30 7711 August 297 33 179.55 20 7406 September 181 20 90.6 10 4994 October 100 11 26.26 3 4319 November 231 26 84.7 10 4071 December 172 19 72.65 8 4390 Flow requirements listed in the PTTW were not exceeded in 2012. Final MOE Inspection Rating: 100% Detailed monthly well reports /data available on request to the Manager of Engineering and Environmental Services. Page 3 of 3 Page 87 of 152 10a) Report No. TES2013 -03, Jerry Ball, Director of Tran... Page 88 of 152 WATER SYSTEM SUMMARY Name of Water System M.O.E. Inspection Rating Canterbury 100% Cedarbrook 100% Craighurst 100% Harbourwood 100% Horseshoe Highlands 100% Maplewood 100% Medonte Hills 100% Robincrest 97.19% Shanty Bay 100% Sugarbush 100% Warminster 100% Page 88 of 152 10b) Report No. DS2013 -011, Andria Leigh, Director of De... Township of REPORT Proud Heritage, Exciting Future Report No. DS2013 -011 To: Council Prepared By: Bobbi Lovering Meeting Date: March 27, 2013 Subject: Septic Maintenance Inspection Program Motion # Roll #: n/a R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. DS2013 -011 be received and adopted, and; 2. That Council supports the change of the septic maintenance inspection program to a township implemented program as outlined in option 3 below. BACKGROUND: January 1, 2011 the Ontario Building Code was amended for the implementation of a mandatory onsite sewage maintenance inspection for all properties within 100m of the Lake Simcoe Shoreline. All onsite sewage systems installed prior to January 1, 2011 are to be inspected prior to January 1, 2016 and every 5 years thereafter. 1237 properties have been identified within the Township of Oro - Medonte. January 1, 2012 the Source Water Protection areas were identified. Twelve areas in the Township require an inspection of all properties within 100m of a municipal well head. These inspections are required to be completed prior to January 1, 2017 and every five years thereafter. 138 properties have been identified within these wellhead protection areas. January 1, 2016 all properties within 100m of rivers, streams, lakes or ponds and tributaries that feed into Lake Simcoe are required to have an onsite sewage maintenance inspection prior to January 1, 2021 and every five years thereafter. To date the number of properties has not been identified. March 7, 2012 Council made the decision in the implementation of a Third party certificate program. Refer to Motion # C120307 -16. Development Service March 27, 2013 Report No.DS2013 -011 Page 1 of 7 Page 89 of 152 10b) Report No. DS2013 -011, Andria Leigh, Director of De... Notices were sent early in 2012 to 1237 ratepayers along the Lake Simcoe Shoreline providing information regarding the legislation and required compliance. In January 2013 reminders notices were sent out. In addition the 138 properties identified in the Source Protection area were notified of the mandatory program. To date 50 properties have complied with the legislated requirement. (Less than 3 %) Feedback from the public has included concerns with fees from third party, fees for administering the program by the Township and general complaints with having to comply. Further that people feel that waiting to the last year is the best option as the legislation requires an inspection every five years. Concerns • With over 1300 properties requiring an inspection within the next 2 1/2 years staff is concerned with ensuring compliance and follow up that will be required. • The maintenance inspection is mandatory and compliance is not optional. • The Township has no control over cost to the ratepayers from third party persons. • The Township has no control over consistency of the inspection from third party persons. • Lack of record creation including site plan as the Township receives only a sign certificate. • Program will continue to grow with the implementation of all properties within 100m of tributaries • The mandatory program will roll over to phase two in 2016 and every five years thereafter. • The Township staff wants to ensure a positive communication and education to the public with regards to this program Other Municipalities The Township of Tay has chosen to work with CC Tatham as a consultant for all the field inspections of the identified properties along Georgian Bay and the Source Water Protection areas. Tay has over 3000 identified properties and a building division with a small staff compliment and therefore this is their preferred option. The Township of Ramara originally chose to implement a Third Party Certificate option. With little success, the Chief Building Official recommended a different option in 2013 and Council has decided to work with CC Tatham as a consultant for the field inspections of both the Lake Simcoe Shoreline and Source Protection areas. Ramara has over 1400 identified properties and a building division with a small staff compliment, this is their preferred option. Development Service March 27, 2013 Report No.DS2013 -011 Page 2 of 7 Page 90 of 152 10b) Report No. DS2013 -011, Andria Leigh, Director of De... The Town of Innisfil has chosen to hire two full time septic inspectors and has one administrative support for the maintenance inspection of both Lake Simcoe Shoreline and Source Protection areas under the supervision of the Chief Building Official. Innisfil has over 1175 identified properties. With the Residential and Commercial development on board for 2013 and a staff of 5, the Town of Innisfil preferred the additional staff. ANALYSIS: Due to staff concerns with the low compliance rate with the Third Party Certificate option, staff is recommending change is the option for implementing the program and achieving compliance. There is a need to set a procedure, create records for a risk management officer, and implement the standardized level for field inspections. With the first stages of this program at the midpoint, it is essential that staff have sufficient time to plan and inspect all properties over the next two years. The implementation of the full program in 2016 and the next phase of inspection will prove to be a very busy time if all properties wait until the last year to achieve compliance. The following options for the septic maintenance inspections are: 1. Continue with the current Third Party Certificate option. Hire an administrative co -op student in 2013 to work with records management staff and Chief Building Official to complete file searches for old septic records contained within property files, scan all records into proper file management system and create septic maintenance files for all properties within 100m of the Lake Simcoe Shoreline, and within the Source Protection Areas. As the maintenance inspection is mandatory, the follow up from Township staff in writing Orders to Comply and obtaining compliance in 2016 would require the addition of qualified staff and not provide the best possible customer service to ratepayers therefore staff does not recommend that we continue with this program due to the low levels of compliance to date. 2. Have staff create accurate records through file searches and work with a consultant, CC Tatham for the field inspection work. Hire an administrative co -op student in 2013 to work with records management staff and Chief Building Official to complete file searches for old septic records contained within property files, scan all records into proper file management system and create septic maintenance files for all properties within 100m of the Lake Simcoe Shoreline, and within the Source Protection Areas. This is an option for Council's consideration in providing a professional service to the ratepayers. A plan would be implemented for completing the required inspections within the legislated timeframes. Development Service March 27, 2013 Report No.DS2013 -011 Page 3 of 7 Page 91 of 152 10b) Report No. DS2013 -011, Andria Leigh, Director of De... The cost to the ratepayer for implementing this option is detailed in the financial section below. 3. Township implemented and controlled program for records creation and field inspection. The building division has the current staff levels to support the program in house with the addition of a contract inspector five months/ year and a co -op student for four months. Under the supervision of the Chief Building Official, the following would be completed: • Hire an administrative co -op student in 2013 to work with records management staff and Chief Building Official to complete file searches for old septic records contained within property files, scan all records into proper file management system and create septic maintenance files for all properties within 100m of the Lake Simcoe Shoreline, and within the Source Protection Areas. • For the 2013 year; o Staff will work to set procedure, o Assess each onsite septic system as high, medium or low risk in the mandatory sewage maintenance inspection areas. (High being a septic that is greater than 20 years old) o Commencing in September the current staff will begin the assessment review of file information for high risk properties o In closing out the third party certificate option, staff would recommend that owners could use the third party until the end of 2013. Staff would notify all owners of the changes and option. And meet with contractors performing works to ensure positive communication. • Bring a contract inspector on staff five months /year for the next 2 years (2014/2015). This will allow staff the time set up the program, complete the first phase including accurate on site records. • Bring an administrative co -op student on staff in 2016 to create septic maintenance files for all properties identified within 100m of any tributary that feeds Lake Simcoe. • In 2016 staff will review the program success and assess if the current staff compliment can handle the maintenance inspections spread over a 5 year period. The cost to the ratepayer is detailed in the financial section below. Staff will be providing an opportunity for ratepayers to educate themselves about this program and about onsite sewage systems, through two public open houses to be scheduled this summer, one day and one evening meeting. This will allow staff an opportunity to communicate and provide positive customer service to the public. Development Service Report No.DS2013 -011 March 27, 2013 Page 4 of 7 Page 92 of 152 10b) Report No. DS2013 -011, Andria Leigh, Director of De... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Option #1 Third Party Certificate • As property owners are responsible to locate and retain a qualified inspector at their expense to conduct the field inspection that cost is solely on the individual owner. • Property owners are still responsible to have tank pumped at their own expense. • Costs to homeowner for third party vary +/- $200 plus pumping fee. Totaling the cost to homeowners at an estimated at $275,000.00 + pump fees for the identified properties. Costs are calculated at $200 for third party inspection x 1375). These fees are not included in totals below. • Administrative co -op student for records creation 2013 — 16 weeks, cost $9,520. • Administrative co -op student for records creation 2016 — 16 weeks, cost $10,080. • Staff time to administer the program (2013- 2015), cost $65,000 calculated at 5hrs /week for 2013, 10hrs /week for 2014 & 2015. Total projected cost $84,600.00 • Submission of the third party certificate fee is currently set at $50.00, $50x1375= $68,750 in generated funds assuming all properties voluntarily comply. • Projected loss of $15850. • Note: cost of staff time should compliance not be voluntary as of 2016 would require a report to Council Option # 2 Staff work with a Consultant Note: 1325 properties have not yet complied with the maintenance inspection. • Property owners are still responsible to have tank pumped at their own expense. • Work with consultant to conduct the field inspections • Administrative co -op student for records creation 2013 — 16 weeks, cost $9,520. • Administrative co -op student for records creation 2016 — 16 weeks, cost $10,080. • Staff time to administer the program (2013- 2015), cost $39,000. Calculated at 5hrs /week for 3 years • Consultant fee $95.00 + HST= $107.35 per site inspected $107.35 x 1325 = $142,238.75. Total projected cost $200,838.75 • Cost recovery $107.35 + $50.00 administration fee = $157.35 billed to each property owner. (157.35 x 1325) = $208,488.75 • Projected loss of $7650.00 Option # 3 Township implemented program • Property owners are still responsible to have tank pumped at their own expense. • Administrative co -op student for records creation 2013 — 16 weeks, cost $9520. • Administrative co -op student for records creation 2016 — 16 weeks, cost $10,080. • Contract qualified inspector for 2 years 2014/2015 — 30 wks /year, cost $70,440. Calculated based upon Step 3 of 2012 salary grid plus 4% for vacation pay. • Chief Building Official overseeing program, follow ups, etc. cost $39,000. Calculated at 5hrs /week for 3 years • Laptop $2000.00 Development Service March 27, 2013 Report No.DS2013 -011 Page 5 of 7 Page 93 of 152 10b) Report No. DS2013 -011, Andria Leigh, Director of De... Total Cost $131,040.00 Fees collection option A • Amend the fees bylaw from the current $50 to $99 to recover costs of the program. • Cost recovery $99 x 1325 = $131,175.00 Fees collection option B • Separate the Lake Simcoe Shoreline area 1237 properties (of which 50 have complied). Leaving 1187 properties to be inspected. Fees collected from each property owner. 1187 x $99 = $117,513, AND • The Source Protection Area inspections are to ensure the continued health of the Municipal wellheads. 138 properties to be inspected. Use the Water Department reserve funds(Internal Journal Transfer) with no cost to property owners for identified source protection areas. 138 x $99 = $13,662. POLICIES /LEGISLATION: Ontario Building Code Clean Water Act Lake Simcoe Protection Plan CORPORATE STRATEGIC GOALS: Quality of Life — Maintaining Oro - Medonte's natural beauty and country like character. "Planning strategically ensures that we will be able to maintain the things that we collectively value" Safe & Healthy Community — ensure that Oro- Medonte's programs promote a safe and secure environment. "This strategic goal is about prevention and protection" Service Excellence — Provide a welcoming, courteous and professional culture of service excellence. Sustainability — regard for sensitivity to the needs of future generations. "Protect Oro - Medonte's natural beauty will help us provide a bright future for generations." Financial Stewardship — improve value received in the expenditure of tax dollars. "Determine what we need and where efficiencies can be found ensuring that taxpayer receive the best value for their money." External Relations — Be a "good neighbour" with local area municipalities. By ensuring our ratepayers septics are maintained in good condition, will assist in the long term health of Lake Simcoe. CONSULTATIONS: ➢ Township of Ramara ➢ Town of Innisfil ➢ Township of Tay ➢ CC Tatham Development Service March 27, 2013 Report No.DS2013 -011 Page 6 of 7 Page 94 of 152 10b) Report No. DS2013 -011, Andria Leigh, Director of De... ATTACHMENTS: None CONCLUSION: In conclusion, as year three of the maintenance inspection program gets underway, the low numbers of properties that have complied require that changes be made. Staff have consulted with area municipalities for options and cost recovery. Bringing the onsite maintenance inspection program in house under the supervision of the Chief Building Official is the most efficient, consistent and cost effective way to provide a high quality service to our residents. Respectfully submitted: �y1e, ✓ Bobbi Lovering BCO Chief Building Official SMT Approval / Comments: C.A.O. Approval / Comments: Development Service Report No.DS2013 -011 March 27, 2013 Page 7 of 7 Page 95 of 152 11 a) Mayor H.S. Hughes, correspondence dated March, 2013... March, 2013 To Whom It May Concern: Hawkestone And Area Community Association is a non - profit volunteer driven community association which fundraises to pay for the operating and capital costs of the Hawkestone Hall. The hall is a very busy hub in the village, used by many user groups and rentals. We are having a Community Breakfast and a Silent Auction on Saturday, April 201" 2013 Our breakfast is free to the community. The Silent Auction is one of our fundraisers to help pay our costs. We were wondering if you would able to contribute something to either our Breakfast or our Silent Auction. You would be recognized in our community newsletter, The Hawkester and on our web page, www.hawkestone.net. Thank you so much for considering donating to our cause. Please contact either myself at 705 - 487 -6822 or Paul at 705 - 487 -6864 to donate. Sincerely, Tracey McKillop Event Co- ordinator Page 96 of 152 12a) Announcements of Interest to the Public: 1. Office CM O a O 13 >, U c p N Q a -N T O — s L Z L L a p _ a� W U) M W y O M ( W OC v w � D y M a p r w LLB J Gr � O ,� M_ a •L r •� O M LL Z W > a� c O L CV M a O M 6 L to a O O � o - L O O LL, y U O y •— CM O - O Li v M s s p O L •y s a� Page 97 of 152 12b) Minutes of Sustainability Plan Steering Committee (... Sustainability Plan Steering Committee (SPSC) sustainable Thursday, March 7th, 2013, 11 am -1 pm SEVERN 5 ) V ND NSCFDC Office www.sustai nab iesevernsound.ca Meeting #34 Minutes Attendance Wes Crown Town of Midland - Chair Debra Muenz North Simcoe Community Futures Development Corporation Doug Luker Township of Tiny Ray Millar County of Simcoe Keith Sherman Severn Sound Environmental Association Jess Klug Town of Penetanguishene Ron Stevens Township of Severn Glen White Township of Oro - Medonte And: Luke Raftis Sustainability Coordinator Bob Bowles Lakehead University /SSEA Regrets Chris Murray Carol Benedetti Marina Whelan Jennifer Schnier Mara Burton Lakehead University — Orillia Campus Orillia Area Community Development Corporation Simcoe- Muskoka District Health Unit Township of Georgian Bay Township of Tay 1.0 WELCOME AND INTRODUCTIONS The Chair opened the meeting at 11:00am. There were no declarations of pecuniary interest. 2.0 REVIEW OF TODAY'S AGENDA AND MINUTES OF February 7th, 2013 Moved by Ray Millar and seconded by Ron Stevens THAT the minutes of February 7t", 2013 be adopted as presented. Carried. 3.0 WORK PLAN 3.1 International Zero Waste conference The Orillia Waste Management Advisory Committee is in the early stages of planning an international waste management conference around the theme of `zero waste'. The event would be sometime in 2014. Orillia is well- situated to do this, as their diversion rate and that of the County of Simcoe have been consistently among the highest, if not the highest in the province for the last few years. Compared to other industrialized countries however, Canada generates the most waste per capita. Supporting the notion of Zero Waste is explicitly stated in the Sustainability Plan, Sustainable Severn Sound —March 7th, 2013 Page 98 of 152 12b) Minutes of Sustainability Plan Steering Committee (... along with several other strategic directions that support the reduction of waste, and increase in diversion rates. There was general agreement that Sustainable Severn Sound should be involved in supporting this initiative in any way we can. At this point, things seem to only be at the exploratory phase. It was suggested that Zero -Waste Simcoe should be contacted if they haven't been already, and that the `Green Economy — Waste Industry' study that was done by LURA /ZWS should be re- examined as background material. 3.2 FCM conference report Luke attended the Federation of Canadian Municipalities annual Sustainable Communities Conference in Windsor, February 13 -15th and The report is attached, and is also available for download from our website. There was some There was some discussion of the recent changes to Local Improvement Act that would allow municipalities homeowners to finance energy retrofits or renewable energy projects on their tax bill. This has been done in Halifax and Vancouver and has been done extensively in most US states through "Property- Assessed Clean Energy" programs in most states. There are huge advantages to this: it is revenue - neutral for homeowners, it doesn't require any tax money, and it is has huge energy savings. The program is relatively new in Ontario however, so we will be on the lookout for early adopters. Luke will do some research and see if anyone has implemented anything yet. 3.3 Focus on Nature television spot The plans to prepare for a May /June filming for the Focus on Nature television show were further discussed. There was discussion of what sort of achievements to highlight and filming locations. We are looking for any photographs of municipal council's signing the original plan back in 2009, and Luke will contact LURA if we cannot find it in our files. 3.4 Invasive species communications A second draft of our brochures /poster regarding locally available horticultural species that are also invasive was presented. There is a letter size poster (for newsletters, town websites, tax - bills, etc.) as well as some half - letter (8.5 x 5.5) two -sided brochures that show suggested alternatives. Luke will update the photos and circulate to Bob Bowles, the SSEA, and then horticultural societies. He will also contact nurseries. Though it is likely too late this year for them to order alternative stock, it will be useful for next year. 3.5 Financial Report The financial report is attached. We are under budget overall, and have received 2013 contributions from about half of our member municipalities. Sustainable Severn Sound —March 7th, 2013 Page 99 of 152 12b) Minutes of Sustainability Plan Steering Committee (... Other Business Oro - Medonte is now using the County waste management system within their municipal offices. The Huronia Food Trail's workshop on culinary tourism featured a guest speaker, Rebecca LeHeup, of the Ontario Culinary Tourism Alliance. We will add her to list of potential speakers for the Sustainability Summit. The SSEA is involved with the County and the MNR doing Forest cover mapping using the lasted imagery (2012 aerial photos). They are currently redrawing the drainage maps and will have all the data for RAP targets on a sub - watershed basis (such as overall forest cover, riparian forest cover, and interior area indicators. We can expect this probably in June /July. There has been a second round announcement for the Great Lakes Guardian Fund, though it is very specific as to what it funds; primarily just tree planting. The Great Lakes Protection Act — is being re- introduced at Queen's Park. The development of the feasibility study for the food distribution hub continues. They are looking for broad participation from farmers across the county, so everyone is encouraged to send it out via any available channels. LURA conference — could be here in 2014 Community Bonds? Topic The Penetanguishene Offical Plan review will be starting soon. During pitch -In week, businesses will encourage their employees to help in the "20- minute makeover" clean -up of the town as part of a "business challenge ". There will also be a smart manufacturing summit on April 12`h aimed at manufacturers from outside the area. On Family Day there was an event in Scout Valley Park that had 250 people came out to learn about conservation, with a focus on the children's group "Kids for turtles ". Bob Bowles is also involved with the Huronia Woodland Owners Association, a group we will try to liaise with, as many of their objectives are in -line with those of the Sustainability Plan. Bob will bring up the issue with them, and we may do a presentation if requested. . Severn completed its budget, and has started on an active transportation study It also had a number of joint sessions with SMDHU lately on the issue. The Simcoe County Food Charter has been officially adopted by the County. Waste management changes will also be coming in April.. Midland continuing work on Unimin property master -plan. The Town hopes to make it a leadership model in terms of sustainable development principles for brownfields. This may include incentives for things such as LEED -ND certification, and sould suspend engineering standards regarding road width /parking (i.e. not 66 foot road allowances). Next meeting — decision and review re: SP in town documents. Compile other examples Sustainable Severn Sound —March 7th, 2013 Page 100 of 152 12b) Minutes of Sustainability Plan Steering Committee (... Wes Crown formally tendered his resignation as chairman of the steering committee. We will have to have to elect a new chair at the next meeting. He will remain as the Town of Midland's representative for the time being, but may be replaced by someone else going forward. 4.0 NEXT MEETING / ADJOURN The next meeting is scheduled for Thursday, April 4th, 2013 at 11am at the Town of Midland Council Chambers The meeting was adjourned at 108: pm. Sustainable Severn Sound —March 7th, 2013 Page 101 of 152 13a) Association of Municipalities of Ontario (AMO) re:... Co c a .0 CP k W L I : •Q n jr c p� J N -4" � tmp 0 o� C1 C-) = Q T En o Al- (D — a� 0-_ Q Co U O U AO 'C a--' O U AO . v 0 O i co Q o �_ O IIII'' 2 0 0 = CD T o � o(D o ) co C co LL O o (D (D E? } cam. Co o O o M co o co o_ C'� O —i U QJ Cam. _O C O U O_ ao.) +- o o T CV M o T ao co U U C O (D L L U O i Co C (D +-' O L — +-� CO W i U U O O (/J O (/J Co i— L) 2 co o Q ~ � L O_ } (L) x Co _T o o O L cn co .c? °J � o O O O o+-� Co � O co � o o o LL QJ C j U QJ Q C', co D T o0 CLO -CD m CU (D U U L Page 102 of 152 3a) Association of Municipalities of Ontario (AMO) re:... AmleAssmAco,, AMO AGM a ANNUAL CONFERENCE= RE=GISTRATION FORM MunicipalifiesOntallilo AUGUST 18 - 21, 2013 0 OTTAWA, ONTARIO GOMMW!!f1l3 Please send completed form to AMO Events via fax 416.971.9372 1 via e -mail events @amo.on.ca via mail to 200 University Avenue, Suite 801, Toronto, ON., M5H 3C6 or register online at www.amo.on.ca REGISTRANT INFORMATION Name: Title: Municipality /Organization: Full Mailing address: Phone: ( ) Fax:( ) E -mail: ❑ This is my first time attending the AMO Conference Dietary needs: Other needs (mobility, special requirements etc...): CAUCUS VOTING (AMO MEMBERS ONLY) The AMO By -Law directs that each delegate who is an elected municipal official and an AMO Please indicate which caucus you wish to member municipality is eligible to vote. It is up to each elected municipal official to indicate participate in: which caucus best represents their interests. Assignment of the Monday Lunch is also based on the identified caucus. You MUST declare a caucus when submitting this conference registration ❑ County ❑ Large Urban form. ,duly* 19, 2013 is the last date for changing Caucus. After July 19, changes to a ❑ Northern ❑ Regional /Single Tier declared Caucus are not permitted. ❑ Rural ❑ Small Urban REGISTRATION FEES (FEES IN BRACKETS INCLUDE HST) _ AMO Member and Supporter Rates Non Member Rates Early Bird Regular On Site Early Bird Regular On Site Registration Typo Ends Mar 26 Ends Aug 16 Ends Mar 26 Ends Aug 16 ❑ Full with Banquet Ticket $645 ($728.85) $695 ($785.35) $765 ($864.45) $830 ($937.90) $885 ($1000.05) $930 ($1050.90) ❑ Full, No Banquet Ticket $580 ($655.40) $635 ($717.55) $695 ($785.35) $695 ($785.35) $780 ($881.40) $865 ($977.45) ❑ One Day: Monday, Aug 19 $350 ($395.50) $395 ($446.35) $435 ($491.55) $410 ($463.30) $470 ($531.10) $470 ($531.10) ❑ One Day: Tuesday, Aug 20 $350 ($395.50) $395 ($446.35) $435 ($491.55) $410 ($463.30) $470 ($531.10) $470 ($531.10) ❑ Half Day: Wednesday, Aug 21 $185 ($209.50) $195 ($220.35) $195 ($220.35) $225 ($254.25) $235 ($265.55) $235 ($265.55) ❑ Extra Banquet Tickets $110 ($124.30) $110 ($124.30) $110 ($124.30) $110 ($124.30) $110 ($124.30) $110 ($124.30) PAYMENT INFORMATION AW + I would like to order extra banquet Registration Fee including HST Total Amount to be remitted tickets at $110 plus HST each Registration will not be processed without some form of payment indicated. ❑ Cheque payable to: ❑ Master Card ❑ VISA Association of Municipalities of Ontario 200 University Avenue, Suite 801 Credit Card # Name on Card: Toronto, ON., M51H 3C6 ❑ Please invoice me (option only available to Ontario Municipalities) Expiration Date: / Signature: Cancellation Policy: Cancellations must be made in writing before July 19, 2013. An administration charge of $70.00 plus HST ($79.10) will apply. Any cancellations made after July 19, 2013, will not be refunded. Olscl.loner Statement: AMB collects, uses antl tliscloses the information req. estetl t, promote the interests d the municipal sector. It may also be shared with selectetl third parties t, generate operating revenues for AMB. Bntler the Fetleral Personal Information Protection antl Ele ctron is BOCUments 11(1IPEBA) s b bf the information may constitute personal information. By filling out this form you agree that all personal information prbvitletl by you bn the form may be cbllectetl, usetl antl tlisclosetl by AMO for all purposes tlescribetl above. Please note as an att,nd,, at the conference your likeness may be usetl in promotional materials antl bn our w bsite for subsequent conferences. Page 103 of 152 13b) Correspondence dated March 18, 2013 from Gary Phill... FREEDOM MARINE CORP. 44 Line 9 South, Hawkestone, Ontario March 18, 2013 To: Mr. Doug Irwin RECEIVED MAR 1 9 [6b OROWEDONTE TOWNSHIP Please accept this letter application to acquire Township land under By -law 2012 -112. The land is directing abutting 44 line 9 south on the north side. There are no other land owners abutting this piece of property. I have attached the Geo- warehouse report showing reference to the property. I believe it is currently known as Schoolhouse Rd. west of the 9th line. I have also included a survey of 44 Line 9 south, outlining the property referred to. Unfortunately the property it is currently used only opportunistically by-persons who park unauthorized as a commuter drop off, temporary transport parking or a hwy. exposure vehicle for sale lot. It has been used twice as an access point to our property in thefts. The township currently maintains the road which is in poor condition. Included with this letter is our $250 administration fee. If there are any questions or concerns for discussion please contact me at the telephone number or e -mail below. Best Regards, Gary Phillips Freedom Marine Corp. President Page 104 of 152 13b) Correspondence dated March 18, 2013 from Gary Phill... `007 May 08 12:23p t Y• a P-1 a �- 1 8 [PL -51 R -2707) a. t9 j N3o °4E'3o "w Z ALLpWANC T54.84.1PL. 16703) N 30 °4130"1y i 1 N 30 ° 41'30 "W 516.43' 97, 83, 97,83' 0 N30 °4130 °4+f -Aagt 33' 0: 337 21' N30 °41'30 "W a.- ti ut a�� 395,6G' o� t�smrcl LflT (QRNER b, -- --� m ohm �£8 YA @LiSS1E0 - \ij. '� 17 C � b U Q m6 -&W ' 3051 - IM TGI SV PLAN i a 3 3; LPITE6 -11 7 40t to Q3 � L try MYj Jam. � &$. 1 h 0 '� K1 - ` ty in ra C M _ U F R. SHED _ 2 In IMTy) K� LL-1 J Q w �, snEG w u, • CA mQIn 4D C o: 1 Q ti z zz z }rd 1NST. ; a 4 W m P w .. r' �, �, W • C C m m tov cu i C9 i sa 1X, to c 5 �y W I p t3 m FR. u Q - ui v- GGHC. HARN t C? iV 30°41.30 "' si�G GnNC. w y ai +°n FOH- ery N C a .... J i~ G!f C3 a '7$.17 r } 25.86 N nai 1 = N 5UP41'30' W (INST. 51999.31 las, 16' 919(0®sy t, 995. eS M -Ma Siaa, {INST. 31 PART ZNTRE a < rOi N 30 °4!'35 "4V 5,99' LINE of ,n 358.52' in N R04p REV[ SIO.N x1147 x35 "W z o a � *0 l - e 3 3 7.8 7 ;n WIT. �S4a�4,C�e6a+t� P- 6 (� u� m1 1 N310°4 ZS' Q 270,00 N '.� tlascl t N ST. 319993 T= T •d 2b6Tt,2) :01 :LInN ! Page 105 of 152 / � � $ k � � .\ §U( § § / w k § S 2 \ � j. ` LU z . ,. 2 § Q w ., z § ) 0) LLI 000 2 E K. It $ k 2 k / j 0 ■ / § )� \F- LU ■_ >o \ >- §\ : �2\ §)/ 7@§§ 3&) 13b) Correspondence dated March 18, 2013 from Gary Phll 4 I � a� » 3.1 q w k ■ } � q � ¥ ` \ CL 0 m EL ) ) \ / } { � ) « / E ] \ } { \ z } w # < � IL \ \ k � 2(3 0) y &o"� ° � ` \ \� /( LO \ k 0. I ® ZO r—, � ƒ .. 2/m�7 0 CO > + /m §#� ƒ (D ( C -4Q 2 / k ° fL § � $ C 2 § r\\\w © K °000/ § ) $ », - -m . ® z k k 3 /[)(§ � / \ ] % L /@a) 2 ) § c / z�aa a °_ uM [< o \ e z 0- < 0 [ƒ }2 { 000« A \ I« C N « ® /ese e a^ 0 5�zzz �2 �S 0 /( z g § LLSSS § 22 a� / © \ � § � ) \ &)� � 6 % 1i© » q L § }2e�. t § Page 106 of 152 / ( e 15a) A By -law to Authorize the Execution of an Agreement... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -031 A By -law to Authorize the Execution of an Agreement Between The Corporation of the Township of Oro - Medonte and The Couchiching Conservancy and to Repeal By -Law No. 2011 -159 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte has agreed to transfer the unopened road allowance described as Part Lot 2, Range 2 (Oro), designated as Parts 3, 4 and 7 on Plan 51 R -37583 and Part 2 on Plan 51 R -37762 and Parts 1 and 2 on Plan 51 R- 38590, all in the Township of Oro - Medonte, County of Simcoe, to The Couchiching Conservancy; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did establish conditions with respect to the transfer of the said lands, as documented in Motion No. CW080618 -39; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does now deem it expedient to enter into an Agreement, which stipulates the said conditions, with The Couchiching Conservancy; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute the Agreement between The Corporation of the Township of Oro - Medonte and The Couchiching Conservancy attached hereto as Schedule "A" and forming part of this By -Law. 2. That By -law No 2011 -159 is hereby repealed in its entirety. 3. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. �ra�• i•] N1.7: 7nr�[•] �Hl �ra� [H�Jl�6ya11.7�•]:Z•�Jd�•Ll�rr� Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 107 of 152 15a) A By -law to Authorize the Execution of an Agreement... AGREEMENT Made this day of , 2013 BETWEEN: Schedule "A" to By -law No. 2013- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called "the Township ") - and - THE COLICHICHING CONSERVANCY (hereinafter called "the Conservancy") WHEREAS the Township is the owner of an unopened road allowance described as Part Lot 2, Range 2 (Oro), designated as Parts 3, 4 and 7 on Plan 51 R- 37583, Part 2 on Plan 51 R -37762 and Parts 1 and 2 on Plan 5113-38590, all in the Township of Oro - Medonte, County of Simcoe (being part of P.I.N. 58555 -0018 (LT) (hereinafter called "the Lands "); AND WHEREAS by Motion of Council, the foregoing lands were declared surplus to the needs of the Township; AND WHEREAS the Township has agreed to convey these lands to the Conservancy for use as part of its trail development plan for nominal consideration and subject to the terms and conditions as hereinafter set out. NOW THEREFORE THIS AGREEMENT WITNESSETH THAT in consideration of the sum of Two Dollars ($2.00) and other good and valuable consideration, the Township agrees to convey to the Conservancy the lands designated as Part Lot 2, Range 2 (Oro), designated as Parts 3, 4 and 7 on Plan 51R-37583, Part 2 on Plan 51R-37762 and Parts 1 and 2 on Plan 51113-38590, all in the Township of Oro- Medonte, County of Simcoe upon the following terms and conditions: 1. That the Conservancy not sell, transfer or encumber the subject Lands to any other party without the Consent of the Township; 2. That the use of the Lands be restricted to that of a passive walking /cycling trail with no motorized vehicles being permitted thereover; 3. That the Conservancy assume complete management responsibility for its trail development and the maintenance thereof, to a standard acceptable to the Conservancy, at no cost or expense to the Township; Page 108 of 152 15a) A By -law to Authorize the Execution of an Agreement... Schedule "A" to By -law No. 2013- 4. That the conveyance to the Conservancy be subject to the Township's right of access thereover in the nature of an easement to perform any necessary works for the maintenance and use of the adjacent roadway; 5. That if all or any part of the Lands are required by the Township at a future date, the Conservancy will, upon written request from the Township, re- convey the Lands to the Township for nominal consideration and that any compensation or reimbursement for documented management or maintenance costs during the Conservancy's ownership thereof shall be at the sole discretion of Council; 6. That all costs associated in connection with the conveyance of the Lands, described as Part Lot 2, Range 2 (Oro), designated as Parts 3, 4 and 7 on Plan 51R-37583 and Part 2 on Plan 51R-37762, to the Conservancy shall be the responsibility of the Conservancy, but for the associated survey costs which shall be shared proportionately, based on area, between the Township and the Conservancy. 7. That all costs associated in connection with the conveyance of the Lands described as Part Lot 2, Range 2 (Oro), designated as Parts 1 and 2 on Plan 51 R- 38590, shall not be the responsibility of the Conservancy. IN WITNESS WHEREOF the Parties hereto have executed this Agreement at the Township of Oro - Medonte, County of Simcoe, this day of 2013 by their signing officers duly authorized in that regard. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Per: H. S. Hughes, Mayor J. Douglas Irwin, Clerk We have the authority to bind the Corporation COUCHICHING CONSERVANCY Per: Mark Bisset, Executive Director We have the authority to bind the Corporation Page 109 of 152 15b) Being a By -Law to Authorize the Execution of an Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -032 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and 1588429 Ontario Limited, o/a Ron Burton & Sons, for Tender Contract RC2013 -T -01 Schedule" B" Parks —Aeration and Fertilization for 2013, 2014 and 2015 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C130313 -11, the successful bidder of Tender Contract RC2013 -T -01 Schedule "B" Parks — Aeration and Fertilization to be 1588429 Ontario Limited, o/a Ron Burton & Sons; AND WHEREAS Council deems it expedient to enter into an agreement for Contract RC2013 -T -01 Schedule "B" Parks — Aeration and Fertilization; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract RC2013 -T -01 Schedule "B" — Aeration and Fertilization attached hereto as Appendix "A" and forming part of this By -Law. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. I�.I��i�l 71�] :73�[�LH7��71�iH�J1�697111�7��7 Z���51�I�I�L��� Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 110 of 152 15b) Being a By -Law to Authorize the Execution of an Agr... CONTRACT NO. RC2013 -T -01 PARKS TURF MAINTENANCE H.S.T. NO. 861911477RT0001 I/We the undersigned, have carefully examined the locality of the site of the proposed works, hereby agree to furnish all labour, materials, equipment and services necessary to complete the work for the 2013, 2094, and 2015 Seasons, in accordance with the attached Instructions to Bidders, General Conditions and Specifications for the Prices outlined in Form of Tender Schedule "A" and/or Schedule `B ". Please ensure an tender documents are signed before submitting. • Tenderers may choose to tender on Schedule "A" or Schedule `B" separately or together. Signed at the Village of Warminster in the County of Simcoe this 12th dayof February .2013. Signature of Contractor or Witnesses and Position Held Adam R. Burton (705) 327 -4229 Cell (705) 325 -3655 Name and Telephone No. of Person To be Contacted Sigfiafire of the Corporation Seal of Corporation Adam R. Burton — Vice — President "I have the authority to bind the corporation" 8 Page 111 of 152 15b) Being a By -Law to Authorize the Execution of an Agr... AGREEMENT - TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this 12th day of February 2013. BETWEEN 1588429 Ontario Limited 0/A Ron Burton & Sons Village of Warminster District or County of Simcoe and the Province of Ontario; Hereinafter called the "Contractor" of the in the THE PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. Page 112 of 152 15b) Being a By -Law to Authorize the Execution of an Agr... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement in a timely manner, of each year. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or S n ture of Corporation Seal of Corporation Signature of the Clerk Signature of the Mayor with Seal Adam R. Burton - Vice - President "I have the authority to bind the corporation" 10 Page 113 of 152 15b) Being a By -Law to Authorize the Execution of an Agr... SCHEDULE Contract Price Contract price Contract Pdce e., PARK NAME ADDRESS GLASS 92E TURF DESCRIPTION OF Excluding Excluding Excluding (Acres) SITE Taxes 2013 Texas 2014 Taxes 2015 Scones and at ditch line. Trim 1 Shanty Bay Ball Park 1950 Ridge Road West A 4.2 Heavy fence, 575 575 575 trees, bleachers and builtlinc Two properties north and south 2 Shelswell Park 118 Lakeshore Read West of Lakeshoe, trim 133 Lakeshore Rooad West P' 3.5 Medium around sports 575 575 575 Pad, bollards, rocks, and trees Includes pump house, trim 3 Harbourwood Park 40 Shelswell Boulevard A 5.9 Medium/ entrances, pump 550 Heavy house, fence, antl 550 550 front ditch, ditch wet Trim fence, a) 687 Lakeshore Road E, posts, trees, 4 Memorial Park B) Plan 121 Block A A a) 7 4 Heavy gardens, benches 735 735 735 (Private) b) 2 5 and pavillions Oro- Medante Admin. Trim ditch, 5 Centre 148 Line 7 South A 1.2 Medium building and 500 500 500 trees Wet in ditch, trim 6 Lions I and II 71 Line 4 North A 9.9 Heavy fence and around 900 900 900 buildings Old Town Hall & Trim fence line, 7 Cenotaph 833 Line 7 North A 1.2 Metlium building and cenotaph 500 500 500 Danny McCue Ball Ditch line is 8 Diamond (Formerly 1885 Warminster Slderaod A 7.4 Heavy rough, trim S20 520 520 Warminster Ball Park) building, la round Includes entranceway, and 9 Rlchlieu Soccer Fieltl 15 A Richlieu Street, Pedestrian Warminster f` 8.4 Medium access, trim 620 820 820 fenceline antl around goal ..at._ Trim at fence line 10 Ravines of Medonte 8 Blackcomb Drive A 2 Fine and around 575 575 575 sports pad and trees Includes pump house, trim 11 Ramey Memorial Park 5464 Line 8 North A 2,5 Heavy entrances, pump 575 575 575 house, fence, and front ditch, ditch wat 2 Ball Diamonds, playground trim ball fences, 12 Vasey Park 4851 Vasey Raod A 7.5 Heavy entranceway, 650 650 650 playground, bleachers, and ui 13 O.P.P. — Horseshoe 3375 Line 4 North A 0.5 Medium Flat and Valle landsca ed, q30 430 430 Outdoor Fitness 14 Lohuaru Trail 3375 Line 4 North Adjacent A 0.5 Heavy Stations and 550 to Opp Station Gardens, trim all areas ,550 550 Landscaped Corner of Line 4 and areas, tennis 15 Line 4 Park Horseshoe Valley Road A 3 Heavy court, and sports 480 480 480 Adjacent to FirehalI pad trim all areas Trim Fences, 16 Arbourwood Park 8 Basswood Circle A 2.8 Medium around 520 520 520 playground and walkways Trim Fares., 17 Sweetwater Park 3353 Line 6 North A 2.4 Medium trees, 480 480 480 playground, end walkways. Trim around rock 18 Brewis Park Rail A 1.2 Medium fence, signs and 450 450 450 tables 19 Emily Park 46 and 48 Red Oak Crescent A 3.6 Fine Rough 525 525 525 TOTALS FOR EACH YEAR 10910 t/ 1091D 10910 Signature required: / r / �✓ /i Page 114 of 152 15c) Being a By -Law to Authorize the Execution of an Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -033 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and TNT Services Plus Inc., for Tender Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming for 2013, 2014 and 2015 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C130313 -11, the successful bidder of Tender Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming to be TNT Services Plus Inc.; AND WHEREAS Council deems it expedient to enter into an agreement for Contract RC2013 -T -01 Schedule "A" Parks — Grass Cutting and Trimming; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Agreement for Contract RC2013 -T -01 Schedule "A" — Grass Cutting and Trimming attached hereto as Appendix "A" and forming part of this By -Law. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. I�.I��i�l 71�] :73�[�LH7��71�iH�J1�697111�7��7 Z���51�I�I�L��� Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 115 of 152 15c) Being a By -Law to Authorize the Execution of an Agr... AGREEMENT - TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this 1 y7,y day of FE D - Y 2013. BETWEEN ,NT �; ,g-2UtC6aS P&OS /BUG of the Rig 9oA-D , �aP",e e' in the District or County of S 1 M co zr and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. Page 116 of 152 15c) Being a By -Law to Authorize the Execution of an Agr... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement in a timely manner, of each year. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro- Medonte have hereunto signed their names and set their seals on the day first above written. � _ Signature of the Clerk Signature of the Mayor with Seal 10 ignature of Corporation Seal of Corporation Page 117 of 152 15c) Being a By -Law to Authorize the Execution of an Agr... Page 118 of 152 rem e s $ $ $ S $ $ $ $ 8 s 8 $ $ 0 gg EV mz' m m ® b b b a u�ag 8 8 8 8 $ 8 $ 8 $ 8 8 8 8 8 S Y O. g m c N Ed tyj Us mtE G mj v m uE E Erg° E E —V E� yE m co m ou 5$ 0Z I r ol a v 9v a 9 2 2 g 2 T « T T a T `CQ Ilyy N 11; W ^� N W N 4 b b 1` b G b O b a a a a a a a a a a a a a a a a q C LL B qq yym mvip py m G 00 W O Z C a 2 6 2 2 A. d 2 N6 W SR OQ J O �EEP�E�ta CO.°O 2 r c8 Ia v m O! IY J S M Page 118 of 152 15c) Being a By -Law to Authorize the Execution of an Agr... g > F eW N �Qp b (p� M �Oy M Cp O1 ON M R M oN M � (p� M lN9 Oq bl Ory M pry N R. !4 a 9� W s W g g g t W y N d y Y m Y Y tl 'i! 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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -034 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Midhurst 3 ULC WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C130227 -11, to execute the Road User & Repair Security Agreement; AND WHEREAS Council deems it expedient to enter into an agreement with Midhurst 3 ULC; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Road User & Repair Security Agreement attached hereto as Schedule "A" and forming part of this By- Law. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 122 of 152 15d) Being a By -Law to Authorize the Execution of an Agr... ROAD USER & REPAIR SECURITY AGREEMENT THIS AGREEMENT (the "Agreement ") is made as of the_ day of , 2013 (the "Effective Date ") BETWEEN: RE Midhurst 3 ULC, an Unlimited Liability Corporation formed pursuant to the laws of the Province of Nova Scotia (hereinafter called the "Developer ") - And - THE TOWNSHIP OF Oro - Medonte (hereinafter called the "Township ") OF THE FIRST PART OF THE SECOND PART WHEREAS the Developer has entered into a Feed -In Tariff Contract , 2010 (the "Supply Contract ") with the Ontario Power Authority for the supply of electricity from a proposed commercial solar energy generating facility (the "Project ") to be located on lands and premises within the Township, which lands and premises are more particularly described in EXHIBIT A attached hereto (the "Property"); AND WHEREAS the Township desires to recover certain road repair expenses that may be incurred by virtue of the Project and the Developer desires to contribute to such reasonable expenses that are attributable to the Project; NOW THEREFORE in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the Township and the Developer (the "Parties ") agree with each other as follows: AGREEMENT 1. Township Development Expenses. The Township has informed Developer that, by virtue of the development of the Project by Developer, the Township may incur certain expenses related to road repair, including but not limited to roads and railroad crossings, due to the development of the Project (collectively, the "Township Development Expenses "). 2. Developer Payment Obligations. The Developer agrees to remit to the Township the amount of TEN THOUSAND CAD ($10,000) (the "Road User's Repair Security "), by way of certified cheque, forthwith upon execution of this Agreement, which amount shall be deposited with the Township to reimburse the cost of any and all damage to the Township roads attributed to the Developer, its contractors or agents. Error! Unknown document property name. Error! Unknown documentproperty name. Page 123 of 152 15d) Being a By -Law to Authorize the Execution of an Agr... -z- 3. Together with the Road User's Repair Security, the Developer shall provide the Township with a transportation plan for the Project, which shall include the route that the Developer, its contractors and agents will be taking to access the Property, with all roads clearly identified and marked on such transportation plan. 4. The Developer shall notify the Township no later than fifteen days prior to the date the Developer, its contractors and agents will begin to access the Property and utilize the route identified in section 3, above. 5. Upon receipt of the Road User's Repair Security and transportation plan, the Township shall conduct a Baseline Assessment of the roads identified as part of the Project site access route. The Township shall, at its own discretion, conduct a survey of all such roads, based on video evidence taken prior to the commencement of Project construction by the Developer, its contractors or agents. The Developer shall pay the Township's costs of conducting video evidence. The Township shall notify the Developer as to the date upon which the video evidence will be collected and the Developer may be in attendance along with Township representatives when the video evidence is collected. 6. The Developer shall notify the Township immediately upon reaching the date on which commercial operation of the Project is attained, within the meaning of the Supply Contract (the "Commercial Operation Date "). Within 90 days of being notified of the Commercial Operation Date, the Township shall complete an inspection of the roads identified as part of the Project site access route and shall note any damages or items which require repair (the "Damages Assessment "). The Township shall notify the Developer as to the date upon which the inspection of the roads described will take place and the Developer may be in attendance along with Township representatives when the inspection of the roads takes place. The Township shall then forthwith notify the Developer of the results of the Damages Assessment. 7. If no damages to the roads set out on the route identified in section 3, above, are attributable to the Developer, its contractors or agents, the Road User's Security shall be refunded to the Developer, without interest. 8. If the Township determines that any damages are attributable to the Developer, its contractors or agents, the Township may draw upon the Road User's Security to satisfy the cost of repair of such damages. If the cost to repair such damages, the Township shall carry out, or cause to carry out, the work required to repair such damages. If the cost to repair any damages, attributable to the Developer, its contractors or agents is less than $10,000, the Township will process a refund to the Developer no later than thirty (30) days following the calculation by the Township of the total and final cost of the repairs for damages attributable to the Developer, its contractors or agents. If the cost to repair any damages, attributable to the Developer, its contractor or agents is more than $10,000, the Township will send an invoice to the Developer for those costs more than $10,000, which invoice the Developer shall pay within thirty (30) days of receipt of such invoice. 9. Dispute Resolution. If the Parties cannot agree as to the any aspect of damage the Township determines is attributable to the roads identified on route set out in section 3, above, either party may commence a mediation proceeding by giving notice in writing to the other party. Once a notice of mediation has been served by either party, the Parties shall work together to choose a mediator with experience in road construction, repair and /or road engineering matters, who shall commence a Error! Unknown document property name. Error! Unknown document property name. Page 124 of 152 15d) Being a By -Law to Authorize the Execution of an Agr... -3- mediation within thirty (30) days of being appointed by the Parties. If the dispute cannot be settled by mediation, the provisions of the Arbitration Act, 1991, S.O. 2001, c. 17. 10. Expiration Date. If the Commercial Operation Date does not occur within five (5) years of the Effective Date, this Agreement shall terminate and be deemed to be null and void and of no further force or effect and the Township shall return the Road User's Security to the Developer, without interest. 11. Notice. All invoices, notices and communications to the Developer in connection with this Agreement shall be addressed to: RE Midhurst 3 ULC Attention: Mr. Bob Leah 300 California Street, 7th Floor San Francisco, CA 94104 Telephone: 312- 268 -6851 Facsimile: 416 - 971 -5672 Email: bob.leah @recurrentenergy.com with a copy to: RE Midhurst 3 ULC Office of the General Counsel 300 California Street, 7th Floor San Francisco, CA 94104 All invoices, notices, and communications to the Township in connection with this Agreement shall be addressed to: The Township of Oro- Medonte Attention: Chief Building Official 148 Line 7 S Box 100 Oro, Ontario, LOL 2X0 Telephone: 705 - 487 -2171 Facsimile: 705 - 487 -0133 With a copy to the attention of the Township Clerk, at the same address and facsimile number Notices sent by facsimile shall be deemed delivered on the day that they are sent by facsimile, with proof of successful facsimile transmission. 12. Amendments. No amendment to this Agreement shall be permitted, except by the written mutual consent of both Parties, and any amendment shall be in writing. 13. Entire Agreement. This Agreement constitutes the entire agreement or understanding between the Parties with respect to the subject matter hereof and supersedes all prior negotiations and Error! Unknown document property name. Error! Unknown document property name. Page 125 of 152 15d) Being a By -Law to Authorize the Execution of an Agr... -4- documents in relation thereto, and each Party acknowledges that there are no collateral representations or warranties made by either in respect of the subject matter of this Agreement. 14. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which together shall constitute a single instrument. IN WITNESS WHEREOF this Agreement has been executed by the Parties under seal by their authorized signing officers to be effective as of the date first set out above. THE TOWNSHIP OF Oro - Medonte Per: Name: Harry Hughes, Mayor Title: Per: Name: J. Douglas Irwin Title: Clerk Error! Unknown document property name. Error! Unknown document property name. RE Midhurst 3 ULC Per: � Name: Sheldon KWrdW Title: Vice President Witness EV'1 YL ROS�. I have authority to bind the Corporation. Page 126 of 152 15d) Being a By -Law to Authorize the Execution of an Agr... - 5 - EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Site Name Company Legal Description RE Midhurst 3 RE Midhurst 3 ULC PT W 1/z LT 19 CON 6 ORO PT 1, 51R17157; ORO- MEDONTE Error! Unknown document property name. Error! Unknown document property name. Page 127 of 152 15e) Being a By -Law to Authorize the Execution of an Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -035 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Midhurst 4 ULC WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C130227 -11, to execute the Road User & Repair Security Agreement; AND WHEREAS Council deems it expedient to enter into an agreement with Midhurst 4 ULC; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Road User & Repair Security Agreement attached hereto as Schedule "A" and forming part of this By- Law. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 128 of 152 15e) Being a By -Law to Authorize the Execution of an Agr... ROAD USER & REPAIR SECURITY AGREEMENT THIS AGREEMENT (the "Agreement ") is made as of the_ day of . 2013 (the "Effective Date ") BETWEEN: RE Midhurst 4 ULC, an Unlimited Liability Corporation formed pursuant to the laws of the Province of Nova Scotia (hereinafter called the "Developer ") -And - THE TOWNSHIP OF Oro - Medonte (hereinafter called the "Township ") OF THE FIRST PART OF THE SECOND PART WHEREAS the Developer has entered into a Feed -In Tariff Contract , 2010 (the "Supply Contract ") with the Ontario Power Authority for the supply of electricity from a proposed commercial solar energy generating facility (the "Project ") to be located on lands and premises within the Township, which lands and premises are more particularly described in EXHIBIT A attached hereto (the "Property "); AND WHEREAS the Township desires to recover certain road repair expenses that may be incurred by virtue of the Project and the Developer desires to contribute to such reasonable expenses that are attributable to the Project; NOW THEREFORE in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the Township and the Developer (the "Parties ") agree with each other as follows: AGREEMENT 1. Township Development Expenses. The Township has informed Developer that, by virtue of the development of the Project by Developer, the Township may incur certain expenses related to road repair, including but not limited to roads and railroad crossings, due to the development of the Project (collectively, the "Township Development Expenses "). 2. Developer Payment Oblieations. The Developer agrees to remit to the Township the amount of TEN THOUSAND CAD ($10,000) (the "Road User's Repair Security"), by way of certified cheque, forthwith upon execution of this Agreement, which amount shall be deposited with the Township to reimburse the cost of any and all damage to the Township roads attributed to the Developer, its contractors or agents. Error! Unknown document property name. Error! Unknown document property name. Page 129 of 152 15e) Being a By -Law to Authorize the Execution of an Agr... -z- 3. Together with the Road User's Repair Security, the Developer shall provide the Township with a transportation plan for the Project, which shall include the route that the Developer, its contractors and agents will be taking to access the Property, with all roads clearly identified and marked on such transportation plan. 4. The Developer shall notify the Township no later than fifteen days prior to the date the Developer, its contractors and agents will begin to access the Property and utilize the route identified in section 3, above. 5. Upon receipt of the Road User's Repair Security and transportation plan, the Township shall conduct a Baseline Assessment of the roads identified as part of the Project site access route. The Township shall, at its own discretion, conduct a survey of all such roads, based on video evidence taken prior to the commencement of Project construction by the Developer, its contractors or agents. The Developer shall pay the Township's costs of conducting video evidence. The Township shall notify the Developer as to the date upon which the video evidence will be collected and the Developer may be in attendance along with Township representatives when the video evidence is collected. 6. The Developer shall notify the Township immediately upon reaching the date on which commercial operation of the Project is attained, within the meaning of the Supply Contract (the "Commercial Operation Date "). Within 90 days of being notified of the Commercial Operation Date, the Township shall complete an inspection of the roads identified as part of the Project site access route and shall note any damages or items which require repair (the "Damages Assessment "). The Township shall notify the Developer as to the date upon which the inspection of the roads described will take place and the Developer may be in attendance along with Township representatives when the inspection of the roads takes place. The Township shall then forthwith notify the Developer of the results of the Damages Assessment. 7. If no damages to the roads set out on the route identified in section 3, above, are attributable to the Developer, its contractors or agents, the Road User's Security shall be refunded to the Developer, without interest. 8. If the Township determines that any damages are attributable to the Developer, its contractors or agents, the Township may draw upon the Road User's Security to satisfy the cost of repair of such damages. If the cost to repair such damages, the Township shall carry out, or cause to carry out, the work required to repair such damages. If the cost to repair any damages, attributable to the Developer, its contractors or agents is less than $10,000, the Township will process a refund to the Developer no later than thirty (30) days following the calculation by the Township of the total and final cost of the repairs for damages attributable to the Developer, its contractors or agents. If the cost to repair any damages, attributable to the Developer, its contractor or agents is more than $10,000, the Township will send an invoice to the Developer for those costs more than $10,000, which invoice the Developer shall pay within thirty (30) days of receipt of such invoice. 9. Dispute Resolution. If the Parties cannot agree as to the any aspect of damage the Township determines is attributable to the roads identified on route set out in section 3, above, either party may commence a mediation proceeding by giving notice in writing to the other party. Once a notice of mediation has been served by either party, the Parties shall work together to choose a mediator with experience in road construction, repair and /or road engineering matters, who shall commence a Error! Unknown document property name. Error! Unknown document property name. Page 130 of 152 15e) Being a By -Law to Authorize the Execution of an Agr... -3- mediation within thirty (30) days of being appointed by the Parties. If the dispute cannot be settled by mediation, the provisions of the Arbitration Act, 1991, S.O. 2001, c. 17. 10. Expiration Date. If the Commercial Operation Date does not occur within five (5) years of the Effective Date, this Agreement shall terminate and be deemed to be null and void and of no further force or effect and the Township shall return the Road User's Security to the Developer, without interest. 11. Notice. All invoices, notices and communications to the Developer in connection with this Agreement shall be addressed to: RE Midhurst 4 ULC Attention: Mr. Bob Leah 300 California Street, 7th Floor San Francisco, CA 94104 Telephone: 312 - 268 -6851 Facsimile: 416 - 971 -5672 Email: bob.leah @recurrentenergy.com with a copy to: RE Midhurst 4 ULC Office of the General Counsel 300 California Street, 7th Floor San Francisco, CA 94104 All invoices, notices, and communications to the Township in connection with this Agreement shall be addressed to: The Township of Oro - Medonte Attention: Chief Building Official 148 Line 7 S Box 100 Oro, Ontario, LOL 2X0 Telephone: 705 - 487 -2171 Facsimile: 705 - 487 -0133 With a copy to the attention of the Township Clerk, at the same address and facsimile number Notices sent by facsimile shall be deemed delivered on the day that they are sent by facsimile, with proof of successful facsimile transmission. 12. Amendments. No amendment to this Agreement shall be permitted, except by the written mutual consent of both Parties, and any amendment shall be in writing. 13. Entire Agreement. This Agreement constitutes the entire agreement or understanding between the Parties with respect to the subject matter hereof and supersedes all prior negotiations and Error! Unknown document property name. Error! Unknown document property name. Page 131 of 152 15e) Being a By -Law to Authorize the Execution of an Agr... -4- documents in relation thereto, and each Party acknowledges that there are no collateral representations or warranties made by either in respect of the subject matter of this Agreement. 14. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which together shall constitute a single instrument. IN WITNESS WHEREOF this Agreement has been executed by the Parties under seal by their authorized signing officers to be effective as of the date first set out above. THE TOWNSHIP OF Oro - Medonte Per: Name: Harry Hughes, Mayor Title: Per: Name: J. Douglas Irwin Title: Clerk Error! Unknown documentproperty name. Error! Unknown documentproperty name. RE Midhurst 4 ULC Per: Name: Sheldon Kwmer Title: vice President Witness F/ W" r7l RD3' -9, I have authority to bind the Corporation. Page 132 of 152 15e) Being a By -Law to Authorize the Execution of an Agr... -5- EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Site Name Company Legal Description RE Midhurst 4 RE Midhurst 4 ULC Part of Lot 20, Concession 6 ORO, designated as Part 1 on Plan 51R- 16497, Oro - Medonte, being PIN 58546- 0024 (LT) Error! Unknown document property name. Error! Unknown document property name. Page 133 of 152 15f) Being a By -Law to Authorize the Execution of an Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -036 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 3 ULC WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C130227 -11, to execute the Road User & Repair Security Agreement; AND WHEREAS Council deems it expedient to enter into an agreement with Orillia 3 ULC; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Road User & Repair Security Agreement attached hereto as Schedule "A" and forming part of this By- Law. 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 134 of 152 15f) Being a By -Law to Authorize the Execution of an Agr... ROAD USER & REPAIR SECURITY AGREEMENT THIS AGREEMENT (the "Agreement ") is made as of the_ day of . 2013 (the "Effective Date ") BETWEEN: RE Orillia 3 ULC, an Unlimited Liability Corporation formed pursuant to the laws of the Province of Nova Scotia (hereinafter called the "Developer ") - And - THE TOWNSHIP OF Oro- Medonte (hereinafter called the "Township ") OF THE FIRST PART OF THE SECOND PART WHEREAS the Developer has entered into a Feed -In Tariff Contract , 2010 (the "Supply Contract ") with the Ontario Power Authority for the supply of electricity from a proposed commercial solar energy generating facility (the "Project ") to be located on lands and premises within the Township, which lands and premises are more particularly described in EXHIBIT A attached hereto (the "Property "); AND WHEREAS the Township desires to recover certain road repair expenses that may be incurred by virtue of the Project and the Developer desires to contribute to such reasonable expenses that are attributable to the Project; NOW THEREFORE in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the Township and the Developer (the "Parties ") agree with each other as follows: AGREEMENT 1. Township Development Expenses. The Township has informed Developer that, by virtue of the development of the Project by Developer, the Township may incur certain expenses related to road repair, including but not limited to roads and railroad crossings, due to the development of the Project (collectively, the "Township Development Expenses "). 2. Developer Payment Obligations. The Developer agrees to remit to the Township the amount of TEN THOUSAND CAD ($10,000) (the "Road User's Repair Security "), by way of certified cheque, forthwith upon execution of this Agreement, which amount shall be deposited with the Township to reimburse the cost of any and all damage to the Township roads attributed to the Developer, its contractors or agents. Error! Unknown document property name. Error! Unknown document property name. Page 135 of 152 15f) Being a By -Law to Authorize the Execution of an Agr... -2- 3. Together with the Road User's Repair Security, the Developer shall provide the Township with a transportation plan for the Project, which shall include the route that the Developer, its contractors and agents will be taking to access the Property, with all roads clearly identified and marked on such transportation plan. 4. The Developer shall notify the Township no later than fifteen days prior to the date the Developer, its contractors and agents will begin to access the Property and utilize the route identified in section 3, above. 5. Upon receipt of the Road User's Repair Security and transportation plan, the Township shall conduct a Baseline Assessment of the roads identified as part of the Project site access route. The Township shall, at its own discretion, conduct a survey of all such roads, based on video evidence taken prior to the commencement of Project construction by the Developer, its contractors or agents. The Developer shall pay the Township's costs of conducting video evidence. The Township shall notify the Developer as to the date upon which the video evidence will be collected and the Developer may be in attendance along with Township representatives when the video evidence is collected. 6. The Developer shall notify the Township immediately upon reaching the date on which commercial operation of the Project is attained, within the meaning of the Supply Contract (the "Commercial Operation Date "). Within 90 days of being notified of the Commercial Operation Date, the Township shall complete an inspection of the roads identified as part of the Project site access route and shall note any damages or items which require repair (the "Damages Assessment "). The Township shall notify the Developer as to the date upon which the inspection of the roads described will take place and the Developer may be in attendance along with Township representatives when the inspection of the roads takes place. The Township shall then forthwith notify the Developer of the results of the Damages Assessment. 7. If no damages to the roads set out on the route identified in section 3, above, are attributable to the Developer, its contractors or agents, the Road User's Security shall be refunded to the Developer, without interest. 8. If the Township determines that any damages are attributable to the Developer, its contractors or agents, the Township may draw upon the Road User's Security to satisfy the cost of repair of such damages. If the cost to repair such damages, the Township shall carry out, or cause to carry out, the work required to repair such damages. If the cost to repair any damages, attributable to the Developer, its contractors or agents is less than $10,000, the Township will process a refund to the Developer no later than thirty (30) days following the calculation by the Township of the total and final cost of the repairs for damages attributable to the Developer, its contractors or agents. If the cost to repair any damages, attributable to the Developer, its contractor or agents is more than $10,000, the Township will send an invoice to the Developer for those costs more than $10,000, which invoice the Developer shall pay within thirty (30) days of receipt of such invoice. 9. Dispute Resolution. If the Parties cannot agree as to the any aspect of damage the Township determines is attributable to the roads identified on route set out in section 3, above, either party may commence a mediation proceeding by giving notice in writing to the other party. Once a notice of mediation has been served by either party, the Parties shall work together to choose a mediator with experience in road construction, repair and /or road engineering matters, who shall commence a Error! Unknown document property name. Error! Unknown document property name. Page 136 of 152 15f) Being a By -Law to Authorize the Execution of an Agr... -3- mediation within thirty (30) days of being appointed by the Parties. If the dispute cannot be settled by mediation, the provisions of the Arbitration Act, 1991, S.O. 2001, c. 17. 10. Expiration Date. If the Commercial Operation Date does not occur within five (5) years of the Effective Date, this Agreement shall terminate and be deemed to be null and void and of no further force or effect and the Township shall return the Road User's Security to the Developer, without interest. 11. Notice. All invoices, notices and communications to the Developer in connection with this Agreement shall be addressed to: RE Orillia 3 ULC Attention: Mr. Bob Leah 300 California Street, 7th Floor San Francisco, CA 94104 Telephone: 312 - 268 -6851 Facsimile: 416-971-5672 Email: bob.leah @recurrentenergy.com with a copy to: RE Orillia 3 ULC Office of the General Counsel 300 California Street, 7th Floor San Francisco, CA 94104 All invoices, notices, and communications to the Township in connection with this Agreement shall be addressed to: The Township of Oro - Medonte Attention: Chief Building Official 148 Line 7 S Box 100 Oro, Ontario, LOL 2X0 Telephone: 705 - 487 -2171 Facsimile: 705 - 487 -0133 With a copy to the attention of the Township Clerk, at the same address and facsimile number Notices sent by facsimile shall be deemed delivered on the day that they are sent by facsimile, with proof of successful facsimile transmission. 12. Amendments. No amendment to this Agreement shall be permitted, except by the written mutual consent of both Parties, and any amendment shall be in writing. 13. Entire Agreement. This Agreement constitutes the entire agreement or understanding between the Parties with respect to the subject matter hereof and supersedes all prior negotiations and Error! Unknown document properly name. Error! Unknown document property name. Page 137 of 152 15f) Being a By -Law to Authorize the Execution of an Agr... -4- documents in relation thereto, and each Party acknowledges that there are no collateral representations or warranties made by either in respect of the subject matter of this Agreement. 14. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which together shall constitute a single instrument. IN WITNESS WHEREOF this Agreement has been executed by the Parties under seal by their authorized signing officers to be effective as of the date first set out above. THE TOWNSHIP OF Oro - Medonte Per: Name: Harry Hughes, Mayor Title: Per: Name: J. Douglas Irwin Title: Clerk Error! Unknown document property name. Error! Unknown document property name. RE Orillia 3 ULC Per: Name: Sheldon Kknber Title: Vice PresldeM Witness IV"w �Xlrt �pS-ei I have authority to bind the Corporation. Page 138 of 152 15f) Being a By -Law to Authorize the Execution of an Agr... -5- EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Site Name Company Legal Description RE Orillia 3 RE Orillia 3 ULC N 1/z LT 7 CON 14 ORO EXCEPT PT 15 1 R 13776; S/T EXECUTION 93- 02351; IF ENFORCEABLE; ORO- MEDONTE and Pt E 1/2 Lot 7 Concession 13 Oro as in R0826793 except Pt 1 51R- 12528 and Pt 1 51R- 26252; S/T interest if any on the Township of Oro - Medonte Error! Unknown document property name. Error! Unknown document property name. Page 139 of 152 15g) Being a By -Law to Authorize the Execution of an Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -037 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 2 ULC WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C130227 -11, to execute the Road User & Repair Security Agreement; AND WHEREAS Council deems it expedient to enter into an agreement with Orillia 2 ULC; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Road User & Repair Security Agreement attached hereto as Schedule "A" and forming part of this By- Law. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 140 of 152 15g) Being a By -Law to Authorize the Execution of an Agr... ROAD USER & REPAIR SECURITY AGREEMENT THIS AGREEMENT (the "Agreement ") is made as of the_ day of . 2013 (the "Effective Date ") BETWEEN: RE Orillia 2 ULC, an Unlimited Liability Corporation formed pursuant to the laws of the Province of Nova Scotia (hereinafter called the "Developer ") - And - THE TOWNSHIP OF Oro - Medonte (hereinafter called the "Township ") OF THE FIRST PART OF THE SECOND PART WHEREAS the Developer has entered into a Feed -In Tariff Contract ' 2010 (the "Supply Contract ") with the Ontario Power Authority for the supply of electricity from a proposed commercial solar energy generating facility (the "Project ") to be located on lands and premises within the Township, which lands and premises are more particularly described in EXHIBIT A attached hereto (the "Property "); AND WHEREAS the Township desires to recover certain road repair expenses that may be incurred . by virtue of the Project and the Developer desires to contribute to such reasonable expenses that are attributable to the Project; NOW THEREFORE in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the Township and the Developer (the "Parties ") agree with each other as follows: AGREEMENT 1. Township Development Expenses. The Township has informed Developer that, by virtue of the development of the Project by Developer, the Township may incur certain expenses related to road repair, including but not limited to roads and railroad crossings, due to the development of the Project (collectively, the "Township Development Expenses "). 2. Developer Payment Obligations. The Developer agrees to remit to the Township the amount of TEN THOUSAND CAD ($10,000) (the "Road User's Repair Security "), by way of certified cheque, forthwith upon execution of this Agreement, which amount shall be deposited with the Township to reimburse the cost of any and all damage to the Township roads attributed to the Developer, its contractors or agents. Error! Unknown document property name. Error! Unknown document property name. Page 141 of 152 15g) Being a By -Law to Authorize the Execution of an Agr... -2- 3. Together with the Road User's Repair Security, the Developer shall provide the Township with a transportation plan for the Project, which shall include the route that the Developer, its contractors and agents will be taking to access the Property, with all roads clearly identified and marked on such transportation plan. 4. The Developer shall notify the Township no later than fifteen days prior to the date the Developer, its contractors and agents will begin to access the Property and utilize the route identified in section 3, above. 5. Upon receipt of the Road User's Repair Security and transportation plan, the Township shall conduct a Baseline Assessment of the roads identified as part of the Project site access route. The Township shall, at its own discretion, conduct a survey of all such roads, based on video evidence taken prior to the commencement of Project construction by the Developer, its contractors or agents. The Developer shall pay the Township's costs of conducting video evidence. The Township shall notify the Developer as to the date upon which the video evidence will be collected and the Developer may be in attendance along with Township representatives when the video evidence is collected. 6. The Developer shall notify the Township immediately upon reaching the date on which commercial operation of the Project is attained, within the meaning of the Supply Contract (the "Commercial Operation Date "). Within 90 days of being notified of the Commercial Operation Date, the Township shall complete an inspection of the roads identified as part of the Project site access route and shall note any damages or items which require repair (the "Damages Assessment "). The Township shall notify the Developer as to the date upon which the inspection of the roads described will take place and the Developer may be in attendance along with Township representatives when the inspection of the roads takes place. The Township shall then forthwith notify the Developer of the results of the Damages Assessment. 7. If no damages to the roads set out on the route identified in section 3, above, are attributable to the Developer, its contractors or agents, the Road User's Security shall be refunded to the Developer, without interest. 8. If the Township determines that any damages are attributable to the Developer, its contractors or agents, the Township may draw upon the Road User's Security to satisfy the cost of repair of such damages. If the cost to repair such damages, the Township shall carry out, or cause to carry out, the work required to repair such damages. If the cost to repair any damages, attributable to the Developer, its contractors or agents is less than $10,000, the Township will process a refund to the Developer no later than thirty (30) days following the calculation by the Township of the total and final cost of the repairs for damages attributable to the Developer, its contractors or agents. If the cost to repair any damages, attributable to the Developer, its contractor or agents is more than $10,000, the Township will send an invoice to the Developer for those costs more than $10,000, which invoice the Developer shall pay within thirty (30) days of receipt of such invoice. 9. Dispute Resolution. If the Parties cannot agree as to the any aspect of damage the Township determines is attributable to the roads identified on route set out in section 3, above, either party may commence a mediation proceeding by giving notice in writing to the other party. Once a notice of mediation has been served by either party, the Parties shall work together to choose a mediator with experience in road construction, repair and /or road engineering matters, who shall commence a Error! Unknown documentproperty name. Error! Unknown document property name. Page 142 of 152 15g) Being a By -Law to Authorize the Execution of an Agr... - 3 - mediation within thirty (30) days of being appointed by the Parties. If the dispute cannot be settled by mediation, the provisions of the Arbitration Act, 1991, S.O. 2001, c. 17. 10. Expiration Date. If the Commercial Operation Date does not occur within five (5) years of the Effective Date, this Agreement shall terminate and be deemed to be null and void and of no further force or effect and the Township shall return the Road User's Security to the Developer, without interest. 11. Notice. All invoices, notices and communications to the Developer in connection with this Agreement shall be addressed to: RE Orillia 2 ULC Attention: Mr. Bob Leah 300 California Street, 7th Floor San Francisco, CA 94104 Telephone: 312 - 268 -6851 Facsimile: 416- 971 -5672 Email: bob.leah @recurrentenergy.com with a copy to: RE Orillia 2 ULC Office of the General Counsel 300 California Street, 7th Floor San Francisco, CA 94104 All invoices, notices, and communications to the Township in connection with this Agreement shall be addressed to: The Township of Oro - Medonte Attention: Chief Building Official 148 Line 7 S Box 100 Oro, Ontario, LOL 2X0 Telephone: 705 - 487 -2171 Facsimile: 705 - 487 -0133 With a copy to the attention of the Township Clerk, at the same address and facsimile number Notices sent by facsimile shall be deemed delivered on the day that they are sent by facsimile, with proof of successful facsimile transmission. 12. Amendments. No amendment to this Agreement shall be permitted, except by the written mutual consent of both Parties, and any amendment shall be in writing. 13. Entire Agreement. This Agreement constitutes the entire agreement or understanding between the Parties with respect to the subject matter hereof and supersedes all prior negotiations and Error! Unknown document property name. Error! Unknown documentproperty name. Page 143 of 152 15g) Being a By -Law to Authorize the Execution of an Agr... -4- documents in relation thereto, and each Party acknowledges that there are no collateral representations or warranties made by either in respect of the subject matter of this Agreement. 14. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which together shall constitute a single instrument. IN WITNESS WHEREOF this Agreement has been executed by the Parties under seal by their authorized signing officers to be effective as of the date first set out above. THE TOWNSHIP OF Oro - Medonte RE Orillia 2 ULC Per: Per: Z Name: Harry Hughes, Mayor Name: e Vice Pregider►li Title: Title: Per: Witness � 4&-c' Name: J. Douglas Irwin errn R., Title: Clerk I have authority to bind the Corporation. Error! Unknown document property name. Error! Unknown document property name. Page 144 of 152 15g) Being a By -Law to Authorize the Execution of an Agr... -5- EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Site Name Company Legal Description RE Orillia 2 RE Orillia 2 ULC PT E 1/2 LT 8 CON 13 ORO AS IN R0296265; S/T EXECUTION 93- 02351; IF ENFORCEABLE; ORO- MEDONTE And PT E 1/2 LT 8 CON 13 ORO AS IN R01168455; ORO- MEDONTE Error! Unknown document property name. Error! Unknown document property name. Page 145 of 152 15h) Being a By -Law to Authorize the Execution of an Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2013 -038 Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and Orillia 1 ULC WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C130227 -11, to execute the Road User & Repair Security Agreement; AND WHEREAS Council deems it expedient to enter into an agreement with Orillia 1 ULC; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Road User & Repair Security Agreement attached hereto as Schedule "A" and forming part of this By- Law. 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 146 of 152 15h) Being a By -Law to Authorize the Execution of an Agr... ROAD USER & REPAIR SECURITY AGREEMENT THIS AGREEMENT (the "Agreement ") is made as of the_ day of . 2013 (the "Effective Date ") BETWEEN: RE Orillia 1 ULC, an Unlimited Liability Corporation formed pursuant to the laws of the Province of Nova Scotia (hereinafter called the "Developer ") -And- THE TOWNSHIP OF Oro - Medonte (hereinafter called the "Township ") OF THE FIRST PART OF THE SECOND PART WHEREAS the Developer has entered into a Feed -In Tariff Contract , 2010 (the "Supply Contract ") with the Ontario Power Authority for the supply of electricity from a proposed commercial solar energy generating facility (the "Project ") to be located on lands and premises within the Township, which lands and premises are more particularly described in EXHIBIT A attached hereto (the "Property "); AND WHEREAS the Township desires to recover certain road repair expenses that may be incurred by virtue of the Project and the Developer desires to contribute to such reasonable expenses that are attributable to the Project; NOW THEREFORE in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the Township and the Developer (the "Parties ") agree with each other as follows: AGREEMENT 1. Township Development Expenses. The Township has informed Developer that, by virtue of the development of the Project by Developer, the Township may incur certain expenses related to road repair, including but not limited to roads and railroad crossings, due to the development of the Project (collectively, the "Township Development Expenses "). 2. Developer Payment Obligations. The Developer agrees to remit to the Township the amount of TEN THOUSAND CAD ($10,000) (the "Road User's Repair Security "), by way of certified cheque, forthwith upon execution of this Agreement, which amount shall be deposited with the Township to reimburse the cost of any and all damage to the Township roads attributed to the Developer, its contractors or agents. Error! Unknown document property name. Error! Unknown document property name. Page 147 of 152 15h) Being a By -Law to Authorize the Execution of an Agr... -z- 3. Together with the Road User's Repair Security, the Developer shall provide the Township with a transportation plan for the Project, which shall include the route that the Developer, its contractors and agents will be taking to access the Property, with all roads clearly identified and marked on such transportation plan. 4. The Developer shall notify the Township no later than fifteen days prior to the date the Developer, its contractors and agents will begin to access the Property and utilize the route identified in section 3, above. 5. Upon receipt of the Road User's Repair Security and transportation plan, the Township shall conduct a Baseline Assessment of the roads identified as part of the Project site access route. The Township shall, at its own discretion, conduct a survey of all such roads, based on video evidence taken prior to the commencement of Project construction by the Developer, its contractors or agents. The Developer shall pay the Township's costs of conducting video evidence. The Township shall notify the Developer as to the date upon which the video evidence will be collected and the Developer may be in attendance along with Township representatives when the video evidence is collected. 6. The Developer shall notify the Township immediately upon reaching the date on which commercial operation of the Project is attained, within the meaning of the Supply Contract (the "Commercial Operation Date "). Within 90 days of being notified of the Commercial Operation Date, the Township shall complete an inspection of the roads identified as part of the Project site access route and shall note any damages or items which require repair (the "Damages Assessment "). The Township shall notify the Developer as to the date upon which the inspection of the roads described will take place and the Developer may be in attendance along with Township representatives when the inspection of the roads takes place. The Township shall then forthwith notify the Developer of the results of the Damages Assessment. 7. If no damages to the roads set out on the route identified in section 3, above, are attributable to the Developer, its contractors or agents, the Road User's Security shall be refunded to the Developer, without interest. 8. If the Township determines that any damages are attributable to the Developer, its contractors or agents, the Township may draw upon the Road User's Security to satisfy the cost of repair of such damages. if the cost to repair such damages, the Township shall carry out, or cause to carry out, the work required to repair such damages. If the cost to repair any damages, attributable to the Developer, its contractors or agents is less than $10,000, the Township will process a refund to the Developer no later than thirty (30) days following the calculation by the Township of the total and final cost of the repairs for damages attributable to the Developer, its contractors or agents. If the cost to repair any damages, attributable to the Developer, its contractor or agents is more than $10,000, the Township will send an invoice to the Developer for those costs more than $10,000, which invoice the Developer shall pay within thirty (30) days of receipt of such invoice. 9. Dispute Resolution. If the Parties cannot agree as to the any aspect of damage the Township determines is attributable to the roads identified on route set out in section 3, above, either party may commence a mediation proceeding by giving notice in writing to the other party. Once a notice of mediation has been served by either party, the Parties shall work together to choose a mediator with experience in road construction, repair and /or road engineering matters, who shall commence a Error! Unknown document property name. Error! Unknown document property name. Page 148 of 152 15h) Being a By -Law to Authorize the Execution of an Agr... -3- mediation within thirty (30) days of being appointed by the Parties. If the dispute cannot be settled by mediation, the provisions of the Arbitration Act, 1991, S.O. 2001, c. 17. 10. Expiration Date. If the Commercial Operation Date does not occur within five (5) years of the Effective Date, this Agreement shall terminate and be deemed to be null and void and of no further force or effect and the Township shall return the Road User's Security to the Developer, without interest. 11. Notice. All invoices, notices and communications to the Developer in connection with this Agreement shall be addressed to: RE Orillia 1 ULC Attention: Mr. Bob Leah 300 California Street, 7th Floor San Francisco, CA 94104 Telephone: 312 - 268 -6851 Facsimile: 416 - 971 -5672 Email: bob.leah @recurrentenergy.com with a copy to: RE Orillia 1 ULC Office of the General Counsel 300 California Street, 7th Floor San Francisco, CA 94104 All invoices, notices, and communications to the Township in connection with this Agreement shall be addressed to: The Township of Oro - Medonte Attention: Chief Building Official 148 Line 7 S Box 100 Oro, Ontario, LOL 2X0 Telephone: 705 - 487 -2171 Facsimile: 705 - 487 -0133 With a copy to the attention of the Township Clerk, at the same address and facsimile number Notices sent by facsimile shall be deemed delivered on the day that they are sent by facsimile, with proof of successful facsimile transmission. 12. Amendments. No amendment to this Agreement shall be permitted, except by the written mutual consent of both Parties, and any amendment shall be in writing. 13. Entire Agreement. This Agreement constitutes the entire agreement or understanding between the Parties with respect to the subject matter hereof and supersedes all prior negotiations and Error! Unknown document property name. Error! Unknown document property name. Page 149 of 152 15h) Being a By -Law to Authorize the Execution of an Agr... -4- documents in relation thereto, and each Party acknowledges that there are no collateral representations or warranties made by either in respect of the subject matter of this Agreement. 14. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which together shall constitute a single instrument. IN WITNESS WHEREOF this Agreement has been executed by the Parties under seal by their authorized signing officers to be effective as of the date first set out above. THE TOWNSHIP OF Oro - Medonte RE Orillia 1 ULC Error! Unknown documentproperty name. Error! Unknown document property name. Page 150 of 152 Per: Per: Name: Harry Hughes, Mayor Name: Sheldon Kimber Title: Title: Vice Preaiderrt Per: Witness Name: J. Douglas Irwin YJ-VJ �$-' Title: Clerk I have authority to bind the Corporation. Error! Unknown documentproperty name. Error! Unknown document property name. Page 150 of 152 15h) Being a By -Law to Authorize the Execution of an Agr... -5- EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Site Name Company Legal Description RE Orillia 1 RE Orillia 1 ULC S 1/2 LT CON 14 ORO EXCEPT PT2 51R13776; SIT EXECUTION 93- 02351, IF ENFORCEABLE; S/T EXECUTION 99- 00491, IF ENFORCEABLE , ORO- MEDONTE And Part of E 1/z of Lot 8, Concession 14, Oro, as in R0676888, Oro - Medonte Error! Unknown document property name. Error! Unknown document property name. Page 151 of 152 18a) Being a by -law to confirm the proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -030 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, March 27, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, March 27, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF MARCH, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 152 of 152