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01 23 2013 Council Agenda
Township o� Proud Heritage, Exciting Future THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, January 23, 2013 6:00 p.m. - Closed Session 7:00 p.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Jerry Ball, Director of Transportation and Environmental Services re: Litigation affecting the Municipality (Insurance Claim). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 5 -16 a) Minutes of Council meeting held on Wednesday, January 9, 2013. 17 -21 b) Minutes of Special Council meeting held on Wednesday, January 16, 2013. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: 22 -23 a) 7:00 p.m. Proposed Amendment to the Official Plan and Zoning By -Law, 2012- OPA -02 and 2012- ZBA -10, being Part of Lot 20, Concession 8, Part 1, 51 R- 33801, (Oro), Township of Oro - Medonte, 57 Line 7 North (Mills). 9. DEPUTATIONS: 24 -48 a) Jason Allan, Procurement, Fleet & Property Department, County of Simcoe and David Arkell, President & CEO, 360 Energy Inc. re: Energy Management Services. Page 1 of 114 Council Meeting Agenda - January 23, 2013. Page 9. DEPUTATIONS: 49 -60 b) Laurie Thompson and Pam Cowell on behalf of Craighurst Business Owners Association re: Craighurst Sign Project. 61 c) Wayne Whitechurch, Whitechurch Towing re: Towing Licensing, Enforcement Issues. 10. REPORTS OF MUNICIPAL OFFICERS: 62 a) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: 2013 Budget Adjustments. 63 -66 b) Report No. F12013 -01, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: 2013 Budget - Excluded Expenses. c) Robin Dunn, CAO re: 2013 Operating, Capital and Reserve Budgets. 67 -69 d) Report No. F12013 -04, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Accounts - December 31, 2012. 70 -71 e) Hugh Murray, Fire Chief, correspondence from Emergency Management Ontario re: Annual Emergency Management Program Statement of Completion. 72 -75 f) Report No. HR2013 -01, Tamara Obee, Manager Health & Safety, Human Resources re: 2012 Year in Review and 2013 Policy Update. 76 -77 g) Report No. DS2013 -01, Andria Leigh, Director of Development Services re: Repeal of Site Plan Agreement — Doug and Ruth Kingsbury [refer to Item 15b)]. 78 -85 h) Report No. RC2013 -01, Shawn Binns, Director of Recreation and Community Services re: Oro - Medonte Community Arena Concession Stand [to be distributed at meeting]. i) Report No. RC2013 -02, Shawn Binns, Director of Recreation and Community Services re: Line 9 Boat Launch [to be distributed at meeting] - WITHDRAWN. 86 -90 j) Report No. CS2013 -01, Doug Irwin, Director of Corporate Services /Clerk re: Municipal Law Enforcement Occurrence Report September - December 2012. 91 -93 k) Doug Irwin, Director of Corporate Services /Clerk, re: Appointment of Chair, Human Resources Committee. 11. REPORTS OF MEMBERS OF COUNCIL: 94 -97 a) Mayor H.S. Hughes re: Warden's Bonspiel, February 12, 2013, Penetanguishene Curling Club, 8 Owen Street. 12. CONSENT AGENDA: 98 a) Announcements of Interest to the Public: 1. 2013 Oro - Medonte Citizen of the Year and Ontario Senior of the Year Awards Nominations, Deadline March 1, 2013. Page 2 of 114 Council Meeting Agenda - January 23, 2013. Page 13. COMMUNICATIONS: 99 -102 a) Correspondence dated November 21, 2012 from Gabe Grossi, 2008628 Ontario Limited re: 2008628 Ontario Limited Subdivision Agreement with the Township of Oro - Medonte - Diamond Valley Estates. 103 b) Correspondence dated January 15, 2013 from Shauna Tozser, Horseshoe Valley Property Owners Association re: Request for Exemption to By -Law No. 2012 -183, Being a By -law to Establish Regulations with Respect to Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes within the Township of Oro - Medonte. 104 c) Correspondence dated January 10, 2013 from The Friends of Sugarbush Event Committee re: Request for Exemption to By -Law No. 2012 -183, Being a By -law to Establish Regulations with Respect to Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes within the Township of Oro - Medonte. 105 -106 d) Correspondence dated January 16, 2013 from Wendy Sutherland, Supervisor of Administrative Support Services, City of Barrie re: Council Motion 13 -G- 012, 2013 -2014 Committee Appointments, Members of Council and Board of Directors of the Lake Simcoe Regional Airport Corporation. 107 -110 e) Correspondence dated January 14, 2013 from Martin Bohl, Director for the Ontario Wildlife Damage Compensation Program re: Director's Decision on an Appeal made under the Ontario Wildlife Damage Compensation Program Established by Order on Council 1313/2011. 111 -112 113 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2013 -004 A By -law to Repeal By -law 2011 -164 and Amend the zoning provisions On lands described as follows: Parts 3, 4, and 7 of Plan 51 R- 37583, Part 2 of Plan 51 R- 37762, and Parts 1 and 2 of Plan 51 R- 38590 Oro, Township of Oro - Medonte, County of Simcoe. b) By -Law No. 2013 -008 A By -law to Repeal By -law No. 2001 -096, "A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Doug and Ruth Kingsbury described as lands as follows: 21 Forestplain Road, Lot 20, Plan 1719, Concession 1, designated as Parts 1 and 2, Plan 51 R -5711, Township of Oro - Medonte, County of Simcoe, Roll# 4346- 030 - 012- 26179 ". Page 3 of 114 Page Council Meeting Agenda - January 23, 2013. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 114 a) By -Law No. 2013 -007 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 23, 2013. 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... '.7:iliiiiiiil� 11 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES l ,11 c� ��- Council Chambers (� Proud Nrrif qt, Exriring Fusurr Wednesday, January 9, 2013 Present: Mayor H.S. Hughes TIME: 1:07 p.m. 2010 - 2014 COUNCIL Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /G CAO; Doug Irwin, Director of Corporate Services /Clerk; AndriG _ �. , Director of Development Services; Jerry Ball, Director of Transp, !ration and Environmental Services; Donna Hewitt, Director of Corpo & Strategic Initiatives; Shawn Binns, Director of Recreation and Commu ty Services; Hugh Murray, Fire Chief; Samah Othman. Executive Assistant, Corporate Communications Specialist; Also Sandy Agnew, Ann Budge, R &D Suwala, Sheila Craig, S.Sgt Andy Mayo, Present: Wes Crown, Luke Raftis, Pat Thor, Marci Csumrik, Dr. Stu Murdoch, Jaclyn Bell, Jennifer Whitley, Keith Sherman, Gayle Wood, Jocelyn Lee, Walter Benotto, Wayne Wilson, Sandra Pask CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C130109 -1 Moved by Evans, Seconded by Crawford Be it resolved that Section 12.1 of Procedural By -law No. 2011 -011 be waived to permit the addition of an item to the January 9, 2013 Council agenda during the adoption of the agenda. Carried. Page 1 of 12 Page 5 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. Motion No. C130109 -2 Moved by Lancaster, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, January 9, 2013 be received and adopted as amended to add Items: 10c) Shawn Binns, Director of Recreation and Community Services, re: Concession Booth Operation. 13d) Correspondence dated January 7, 2013 from Danny Mueller, EthoSolar Inc., re: Request for Municipal Council Support Resolution, Rooftop Projects, Brian Strachan, 929 Line 4 South and 1247 Line 8 North. 13e) Correspondence dated January 8, 2013 from Alex Sellink, LIM Energy Inc., re: Request for Municipal Council Support for a Rooftop Solar (Photovoltaic) Project, 82 15/16 Sideroad. Councillor Crawford declared a pecuniary interest on Item 13e) Correspondence dated January 8, 2013 from Alex Sellink, LIM Energy Inc., re: Request for Municipal Council Support for a Rooftop Solar (Photovoltaic) Project, 84 15/16 Sideroad as he is a Director on the Oro Agricultural Society. Councillor Crawford left the table and did not participate in the discussion or the vote. 4. CLOSED SESSION ITEMS: None. -NA1 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 2 of 12 Page 6 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on December 12, 2012. Motion No. C130109 -3 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 12, 2012 be adopted as printed and circulated. All# Carried. b) Minutes of Special Council meeting held on December 19, 2012. Motion No. C130109 -4 Moved by Crawford, Seconded by Lancaster Motion No. C130109 -5 NW, -V1 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 19, 2012 be adopted as printed and circulated. Carried. d) Minutes of Human Resources Committee meeting held on December 14, 2012. Motion No. C130109 -6 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of the Human Resources Committee meeting held on Friday, December 14, 2012 be received. Carried. Page 3 of 12 Page 7 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OF a) 2013 Budget Presentations: qW 1 2 3 4 5 6 7 8 9 S.Sgt Andy Mayo, Barrie Detachment, Ontario Provincial Police."` Wes Crown, Chair; and Luke Raftis, Sustainability Coordinator, Sustainable Severn Sound Steering Committee. Marci Csumrik, Chair, Orillia & Area Physician Recruitment Committee. Dr. Stu Murdoch and Jaclyn Bell, Physician Recruitment Coordinator; Barrie Area Physician Recruitment. John Hammill, Chair; and Jennifer Whitley, Marketing Manager, Ontario's Lake Country. Keith Sherman, Executive Director, Severn Sound Environmental Association. Gayle Wood, CAO; and Jocelyn Lee, GM, Corp. and Financial Services; Lake Simcoe Region Conservation Authority. Walter Benotto, Chair; and Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority. Sandra Pask, Executive Director, Oro - Medonte Chamber of Commerce. Documentation was distributed to members of Council and staff for Items 10a) 1. and 2. 1W Page 4 of 12 Page 8 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. Motion No. C130109 -7 Moved by Lancaster, Seconded by Crawford Be it resolved that the presentations provided by: c) Shawn Binns, Director of Recreation and Community Services, re: Concession Booth Operation. Motion No. C130109 -9 Moved by Crawford, Seconded by Evans Be it resolved 1. That the verbal information presented by Shawn Binns, Director of Recreation and Community Services re: Concession Booth Operation be received. 2. And that the Director of Recreation and Community Services be authorized to proceed as outlined. Carried. Page 5 of 12 Page 9 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. CONSENT AGENDA: a) Announcements of Interest to the Public: 1. SSEA Tree Seedling Program, Deadline, January 25, 2013. b) Lake Simcoe Region Conservation Authority, minutes of meeting held on November 23, 2012 and highlights of meeting held on December 14, 2012. Staff Recommendation: Receive. c) Nottawasaga Valley Conservation Authority, minutes of meeting held on November 23, 2012 and highlights of meeting held December 14, 2012. Staff Recommendation: Receive. Page 6 of 12 Page 10 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. Motion No. C130109 -10 Moved by Evans, Seconded by Lancaster Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. SSEA Tree Seedling Program, Deadline, January 25, 2013. b) Lake Simcoe Region Conservation Authority, minutes of meeting held on November 23, 2012 and highlights of meeting held on December 14, 2012. Received. c) Nottawasaga Valley Conservation Authority, minutes of meeting held on November 23, 2012 and highlights of meeting held December 14, 2012. Received. d) Midland Public Library, minutes of the meeting held on November 8, 2012. Received. e) Orillia Public Library, minutes of meeting held on November 28, 2012. Received. f) 13 a) Correspondence dated December 17, 2012 from Peter Mudry re: Request for Municipal Council Support for a Roof Top Solar (Photovoltaic) Project, 4591 Line 4 North. Motion No. C130109 -11 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated December 17, 2012 from Peter Mudry re: Request for Municipal Council Support for a Roof Top Solar (Photovoltaic) Project, 4591 Line 4 North be received. 2. That Council supports the Request for Support for Roof Top Solar (Photovoltaic) Project, 4591 Line 4 North. 3. And That the appropriate Municipal Council Support Resolution be completed under the Director of Corporate Services /Clerk's signature. Carried. Page 7of12 Page 11 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. Motion No. C130109 -1 Moved by Meyer, Seconded by �Coutan&6 Be it resolved 1. That the correspondence dated December 19 and 20, 2012 from Diane & Ron Suwala re: Line 5 North Between Horseshoe Valley Road West and Bass Lake Sideroad West be received. 2. That the applicant be advised that, per Township practice, the applicant may construct the road up to municipal standard, at their expense 3. And that the applicant be advised of Council's decision under the Director of Transportation and Environmental Services' signature. Carried. Page 8of12 Page 12 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. d) Correspondence dated January 7, 2013 from Danny Mueller, EthoSolar Inc., re: Request for Municipal Council Support Resolution, Rooftop Projects, Brian Strachan, 929 Line 4 South and 1247 Line 8 North. Motion No. C130109 -14 Moved by Lancaster, Seconded by Evans Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated January 8, 2013 from Alex Sellink, LIM Energy Inc., re: Request for Municipal Council Support for a Rooftop Solar (Photovoltaic) Project, 82 15/16 Sideroad be received. 2. That Council supports the Request for Municipal Council Support for a Rooftop Solar (Photovoltaic) Project, 82 15/16 Sideroad. 3. And That the appropriate Municipal Council Support Resolution be completed under the Director of Corporate Services /Clerk's signature. Carried. Page 9 of 12 Page 13 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Page 14 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Council Meeting Minutes — January 9, 2013. 15. BY -LAWS: a) By -Law No. 2013 -001: A By -law to Permanently Close and Sell a public highway described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558 - 0308(LT)), Township of Oro - Medonte, County of Simcoe. b) By -Law No. 2013 -003: Being a By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. c) By -Law No. 2013 -005: A By -law to Designate an Emergency Management Program Coordinator (Community Emergency Management Coordinator (CEMC)). Motion No. C130109 -17 Moved by Meyer, Seconded by Coutanche Be it resolved that: a) By -Law No. 2013 -001: A By -law to Permanently Close and Sell a public highway described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558 - 0308(LT)), Township of Oro - Medonte, County of Simcoe. b) By -Law No. 2013 -003: Being a By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. c) By -Law No. 2013 -005: A By -law to Designate an Emergency Management Program Coordinator (Community Emergency Management Coordinator (CEMC)). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. X, 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. Page 11 of 12 Page 15 of 114 6a) Minutes of Council meeting held on Wednesday, Januar... Page 16 of 114 6b) Minutes of Special Council meeting held on Wednesday... THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES MOP= Council Chambers 0 Ton-115111P Prosid Heritage, Exciting Fnrrre Wednesday, January 16, 2013 TIME: 9:35 a.m. 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 5 Page 17 of 114 6b) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — January 16, 2013. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC130116 -1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Special Council meeting of Wednesday, January 16, 2013 be received and adopted. 3. DISCLOSURE OF PECUNIARY INTE None declared. 4. REPORTS OF MUNICIPAL OFFICEF Carried. a) Robin Dunn, Chief Administrative Officer and Senior Management Team re: 2013 Budget Deliberations. Motion No. SC130116- Moved by Meyer, Seconded by Lancaster Unanimously Carried. Motion No. SC130116 -3 Moved by Hough, Seconded by Meyer Be it resolved that the verbal information presented by Robin Dunn, CAO re: Severn Sound Environmental Association for an additional allocation of $4,000.00 be allocated from the Environmental Services budget. Carried. Page 2 of 5 Page 18 of 114 6b) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — January 16, 2013. Motion No. SC130116 -4 Moved by Lancaster, Seconded by Coutanche Be it resolved that the verbal information presented by Robin Dunn, CAO and Shawn Binns, Director of Recreation and Community Services re: Orillia Library increase be set at 2.5 %. Carried Motion No. SC130116 -5 Moved by Evans, Seconded by Crawford Be it resolved that the verbal information presentA`byRb6'Nir i Dunn, CAO re: Oro - Medonte Chamber of Commerce request for an additional $1,000.00 beyond the existing allocation in the 2013 Draft Budget be included in the 2013 budget. Carried Motion No. SC130116 -6 Moved by Lancaster, Seconded by Coutanche Be it resolved that the verbal information presented by Jerry Ball, Director of Transportation and Environmental Services re: Lake Simcoe Clean Up Fund be received. Carried Carried. Page 3 of 5 Page 19 of 114 6b) Minutes of Special Council meeting held on Wednesday... Special Council Meeting Minutes — January 16, 2013. b) Motion to Rise and Report Motion No. SC130116 -8 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise at 11:19 a.m. and Report on Closed Session Items 5c) Robin Dunn, CAO, re: Labour relations /employee negotiations (Arbitration). Carried. c) Robin Dunn, Chief Administrative Officer, re: Labour relations /employee negotiations (Arbitration). The following staff were present: Robin Dunn, CAO; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. SC130116 -9 Moved by Crawford, Seconded by „Eu, s 6. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 7. CONFIRMATION BY -LAW: a) By -Law No. 2013 -006: Being a by -law to confirm the proceedings of the Special Council meeting held on Wednesday, January 16, 2013. Motion No. SC130116 -10 Moved by Meyer, Seconded by Coutanche Be it resolved that By -Law No. 2013 -006: being a by -law to confirm the proceedings of the Special Council meeting held on Wednesday, January 16, 2013 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 4of5 Page 20 of 114 6b) Minutes of Special Council meeting held on Wednesday... Page 21 of 114 8a) 7:00 p.m. Proposed Amendment to the Official Plan a... C�ivrr� /�•r�r�itl NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY -LAW OF THE TOWNSHIP OF ORO- MEDONTE 2012- OPA -02 AND 2012- ZBA -10 (Mills) TAKE NOTICE that the Council of the Corporation of the Township of Oro - Medonte will hold a Public Meeting on Wednesday, January 23, 2019, at 7:00 p.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By -law, under Section 34 of the Planning Act, R.S.O. 1990 c. P- 13. THE PURPOSE of the proposed Official Plan and Zoning By -law Amendment is to re- designate and rezone the lands described as 57 Line 7 North, being Part of Lot 20, Concession B, Part 1, 51R -33801 (formerly Oro Township). The lands are proposed to be re- designated from Agricultural and Highway f 1 Special Policy Area to Oro Centre — Office/ Industrial and rezoned from Agricultural /Rural (AIRU'32) Exception Zone to Economic Development (ED) Zone, in order to facilitate an offlcerindustrial use. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro - Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro - Medonte in respect to the proposed Zoning Bylaw Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to: Township of Om- Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2Xo Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By -law Amendment is available for inspection between 6:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the Planning Department at 705 -487 -2171. DATED at the Township of Oro- Medonte this 3rd day of January, 2013. Andria Leigh, MCIP, Rp Director of Development Services Page 22 of 114 8a) 7:00 p.m. Proposed Amendment to the Official Plan a... 2012- OPA -02 and 2012 - ZBA -10 f Mills) LOCATION MAP A, LANE SIMCOE REGIONAL MRPOR7 n W Z J iUaJECT LANDS HIGHWAY 11 TOWNSHIP OFFICE ti Z 7 LANDS SUBJECT TO OFFlGAL PLAN AMENDMENT 2012- OPArO2 AND 2012- ZBA -10 Page 23 of 114 9a) Jason Allan, Procurement, Fleet & Property Departmen... Page 24 of 114 ., m 7'. REQUEST F4 R1 DEPUTATION BEFORE COUNCILFCOMMITTE >.no-4 . pnh (91 Pru�u! rfrcirayr, l..r: irii,� ['�reu.r Any written or electronic submissions and background information for consideration by Council/Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: _.JAP144KY 2-Vo', X3 I> @ -7: °b P~ - I am requesting deputation to speak: a) ❑ on my own behalf: or b) behalf of a group ! organization / association, if b), please state name of groupl organization /association below, ,Xon l , o; -fke Ceu. mt, O; simeo,-_ __.__...._.._..... 1 would like to use: IR projector 5d laptop Name(s) of Speakerys) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. SO-) SIMLe N fAtNIQ L O!°tERA(ro�IS AAy,is Ag.XALL - 3610 EJQER4 64C. Prie_SrPErVT 4- c r o Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law. 7d LED REViE„J F fHe SuCCE5SrUL Pko c�JEI.JI- of RfP of -01 V R .q7A� n7 yr Si�K,J%4o, ZT ILEA'r eIF5 v "EY-EL k S40 "<,e irvc, sozv;us To BE PrCovIOE To TFIE Coutn�y d 7W Reason why this presentation is important to Council and to the municipality: Tkg� r°SfH74� /mom iJrCoyrDES VALUAISLF /�/falL/yTriTjont �E(�r}r2DIN4 E�/E+24Y �%R/+aE�)E�✓T SERt/rGES TfIE GrCEEN NERr:Y /iCT�!Q£4(tiL yT /on! 3R7Z /t a, TNT /rlgNpgTtrn tzarZTING AQ?tdrReAXLrrS fOK ?//i5' �fGiSG/A7" /uy Div 2o13 2olw r Date of Request: MONDAY '7" JAIPJVAky. 2o('3 Signatures) of Speaker(s): Address: NO RIC- OWIAI' Ai /-fl -RST O&)-r_ L.OL ! Kp Telephone: 7105' 7Zo 6 9300 X /` tJ3 Fax: 705 726 /078 Email: r }Asoxu ALC -f., a4D }i)AcoE.CA Note: Additional material maybe circulated/ presented at the time of the deputation. Scheduling will beat the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal Information on this form is collected under the legal authority of ttte Municipal Act, S.O. 2001, c.25 as amended. The informatlon is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Prtvacy Act. Questions about this collGCtion should be directed to the Clerk's Office, The Corporation of the Township of Ora- Medonte. 148 Line 7 South, Box 100, Ora, Ontario, LOL 2X0. 01/2011 Page 24 of 114 Pk N O COUNTY �OF SIMCOEA� Honeywell �360 Energy. row. EnerOY Nsc wort c) O D v 0 0 T� CD T� CD —n CD CD, 90 V I O CD ✓rrt CD CD I N 0 Agenda Introduction &History What is the Green Energy Act Tools to Monitor Energy Usage Programme Milestones to Date Energy Management Partnership 360 Energy and Honeywell Overview Why Participate? Next Steps Questions SICOUNTY OF MCOE,� jamomw c) 0 D v 0 0 0 90 0 0 0 0 v 0 N 0 Introduction and History Who wants to talk about energy anyway? ■ Fixed cost or not? ■ Controllable or not? ■ Costs are only rising 2002 Initial interest in Energy Management 2004 Retrofit at Administration Centre 2007 Energy Conservation and Leadership Act 2009 Green Energy Act SICOUNTY OF MCOE,� ...rte re v v 0 D v v 0 0 90 T I 0 0 v What is the Green Energy Act? COUNTY OF SIMCOE,� re The Green Energy Act legislation requires all municipalities to report effective July 1, 2013 on energy use for all facilities and all equipment used to supply and treat water AND Provide an Energy Conservation and Demand Management Plan effective J u ly 1, 2014 N 00 O v C- c) O D v 0 90 T O 0 CD Tools to Monitor Your Energy Usage SICOUNTY OF MCOE,� ...rte re Energy Management software assists with the compiling and monitoring of utility data. Energy Management Tool (EMT) is an Online Utility Data Warehouse for nominal cost provided by LAS to meet the July 1, 2013 deadline Energy Planning Tool (EPT) is a Forecasting and Analysis application for nominal cost provided by LAS to meet the July 1, 2014 deadline N O v C- c) O D v 0 0 CD CD CD T I O CD 0 CD CD I v W 0 0 Programme Milestones to Date SICOUNTY OF MCOE,� February 2012 Thru June 2012 • Issued RFP for Energy Management Services • RFP Closed, Contract Award to Honeywell /360 Energy • Council approval to Hire Sustainable Operations Coordinator August 2012 • Successful Hiring of Jason Allan into SOC role • Presentation to Council September 2012 ■ Presentation to Treasurers ■ Media Release & Promotional Event at Administration Centre November 2012 Thru February 2013 • Presentation to CAOs • Presentations to Member Municipalities ■ I I Interested Member Municipalities: Adjala Tosorontio, Clearview, Essa, Innisfil, Midland, New Tecumseth, Oro — Medonte, Penetanguishene, Ramara, Severn & Tay co v 0 D v v 0 0 cD D cD cD CD, 90 T 0 cD 0 c� v c� v m CA) 0 ENERGY MANAGEMENT PARTNERSHIP HONEYWELL Expertise on "Hard" Improvements Energy & Facilities Renewal Solutions Guaranteed energy savings with no upfront costs Financial support for capital equip. Support & implementation of equipment retrofits Monitoring, measurement & verification Integration of green energy HONEYVVELLI%� IF COUNTY OF SIMCOE,� r 360 ENERGY INC. Expertise on "Soft" Improvements Management Consulting Services Assistance with reporting requirements of the G EA Analysis of energy expenditure and usage Review of bulk energy procurement contracts Creation & assistance with energy management roadmaps co v W 0 D iy v 0 0 cD cD CD, 90 T I 0 cD c� v c� 360 Energy Inc. SICOUNTY OF MCOE,� Management Consulting Services W N O 360 Energy Yeur Energy fwi& —, ^- c) O D v O 0 cD 90 I O 0 CD I v m CA) CIO 0 Moving Customers along the Energy Management Excellence Curve Budget: I to 5% of annual energy costs = Annual savings of 5 to 35% over I to 3 year period SICOUNTY OF MCOFT� 360 Energy . Yttr Eatrpr N4SMOr, v 0 D v v 0 0 cD cD cD CD, 90 T I 0 cD cD v cD I ED CA) 0 360 Energy Overview International Experts providing and implementing World best Practices CITY O `1 Thimder 7 Superior by Nature COUNTY OF 5�+� ©F .1- ST MARYS rrrm' Region d Peel WvAiitqfcipt Ontario Clean Water Agency Agence Ontarienne Des Eaux ♦ 360 Energy Yaur Enarpy Nat wort C- a) U) Q 0 n cn 3 CD cD CD, 0 CD 0 3 CD I 360's Energy Management Process j v CU CA) Cn O Organizational Integration (Equipment S� Efficiency Energy Use Energy Data Management (Energy Supply Management OWNW-W COUNTY OF SIMCOFT� 1MQEoergy Energy Network v C- c) O D v O n C CD CD r* TI CD CD, 90 T I O CD CD v c� Honeywell W 0 Capital Equipment Provider SICOUNTY OF MCOE,� Honeywell v 0 D v 0 0 cD 90 I 0 0 v W 0 Honeywell The Power of Performance Based Contracting Why is Performance Based Contracting an Effective Solution? A comprehensive "self- funded" program whereby the equipment and technology Honeywell installs to modernize buildings and facilities is paid for by guaranteed energy, operational savings and grants SlCOUNTY OF Honeywell v v 0 D v v 0 0 cD D cD cD CD, 90 T 0 0 v v m CA) 00 0 An Effective Solution The Power of Performance Based Contracting Proactive Solutions to Short -term & Long -term Challenges Fixing Existing Problems Unplanned repairs Building damage Life safety concerns Environmental issues Security challenges OVEME-W COUNTY OF S IMCOE-, r� Capital Improvements Capital cost avoidance Equipment upgrades Deferred maintenance Facility renewal Honeywell Budgeting Unplanned / short -term Planned / long -term Process immediate resolution required capital budgeted expenditures 10 to 20 year program where Honeywell assumes the risk Guaranteed savings Improve efficiency Enhance productivity Manage asset renewal v v 0 D v 0 0 c0 E3 cD (D CD 90 T 0 cD 0 cD v cD I W 0 Financial Guaranteed Performance Contracting SICOUNTY OF MCOE,� r� Performance contracting programs deliver guaranteed ener& savings with no upfront cost Payments are based on the annual savings guarantee The solution is cash flow and Balance Sheet neutral — no unfunded debt Improvements funded through the operating budget Energy savings agreement can be structured as a service contract Single contract — only with Honeywell Honeywell v v 0 D v 0 D 90 T I 0 0 v Sv CID 0 0 h Investment Choices vs. Returns 14.00 12.00 10.00 0 8.00 W c6 6.ao Q a> 4.00 Q 2.00 0.00 0 SlCOUNTY OF r Honeywell 3 5 8 10 13 15 18 20 23 25 28 30 33 35 Risk Index (Year -Over -Year Volatility) co v a) O D_ N v 0 0 s= CD 3 CD CD CD 90 T I O CD �G CD N 3 CD I Energy Efficiency ■ GovernmentofCan Bonds d ©MERS Investment Returns Small Cap Stocks Common Stocks ■ Long Term Bonds Energy Projects i 3 5 8 10 13 15 18 20 23 25 28 30 33 35 Risk Index (Year -Over -Year Volatility) co v a) O D_ N v 0 0 s= CD 3 CD CD CD 90 T I O CD �G CD N 3 CD I v 0 Disciplined Solution Development Start by Clearly Understanding the Municipality's Needs Step 1 Form "Joint Requirements Team" Define Program Criteria ✓ Needs assessment ✓ Technical & operational goals ✓ Financial objectives ✓ Contractual requirements ✓ Administrative processes ✓ Decision and approval processes 0010MW SICOUNTY OF MCOFT r� Honeywell Develop the criteria for an Energy and Facility Renewal Program customized to the municipality's particular needs v v 0 D sv v 0 0 c0 m cD CD, 90 T I 0 cD 0 cD v c� v N O Disciplined Solution Development Eliminate Risk to the Municipality Step 2 00,00-W SICOUNTY OF MCOFT rW Honey well Commitment to Proceed ✓ Documents criteria "mutually agreed" to be met ✓ Commits each party to move forward and begin the solution development stage ✓ Provides a "no risk" platform to the customer should criteria not be met Should Honeywell not meet the LOI criteria, the Municipality will be under no obligation to proceed or be liable for any costs associated with the Energy and Facility Renewal Report developed v v 0 D sv v 0 0 cD D cD m cD CD, 90 T I 0 cD 0 cD CD Disciplined Solution Development Co- authored Program Development Process step 3 v m W 0 00,00-W SICOUNTY OF MCOFT r� Honeywell omprehensive Solution ✓ Identify energy & deferred maintenance opportunities ✓ Review capital plans ✓ Define support requirements ✓ Identify opportunities for grants and rebates ✓ Develop communication & awareness plan ✓ Arrange financing ✓ Finalize agreement terms Q0 v M 0 D sv v 0 0 cD D cD m cD CD, 90 T I 0 cD 0 c� v cD I v m 0 Why Participate? • Meet Green Energy Act legislative requirement • Reduce energy use & operational costs • Programme allows a proactive and planned approach New equipment paid for by energy savings Grants & incentives leveraged to provide additional funding Achieves green vision without raising or creating new taxes • Work as a team with other County Municipalities • Become a leader in environmental stewardship • Benefit of team synergy & coordination of resources Programme benefits for staff & citizens Promotes your municipality as an energy management leader A good news story with no risk! SICOUNTY OF MCOE,� v 0 D iy 0 0 cD cD cD CD, 90 T I 0 cD 0 v cD I v 0 Next Steps Fall 2012 S1COUNTY OF MCOE,� re ■ Schedule meeting for Honeywell and 360 Energy with Senior Officials for No Cost / No Risk "needs assessment" and develop a business case ■ Confirm 2013 budget requirements (I to 5% of current energy budget) ■ County has initiate regular Energy Management conference call for all interested municipalities January 2013 ■ High Level tours of target facilities by Honeywell to identify self funding retrofits for 2013 ■ Scheduling of Opportunity Assessment Workshops ■ Create short and long term energy management roadmaps for participating municipalities ■ Team will focus on meeting GEA requirements for July 2013 co v v 0 D v v 0 0 cD cD CD, 90 T I 0 cD 0 c� v c� Questions and Answers v m rn 0 COUNTY OF SIMCOE,� r� Honeywell #360 Energy Your [!IC!'U Network v v 0 D v 0 0 cD cD cD CD, 90 T I 0 cD 0 cD v c� 9a) Jason Allan, Procurement, Fleet & Property Departmen... n �O cu in Partnership with Honeywell and 360 Energy Inc. Since 2003, the County of Simcoe has been engaged in various energy management and conservation activities, including retrofits of facilities such as our Administration Centre in Midhurst, Simcoe, Sunset and Trillium Long Term Care Manors, and the Simcoe County Museum. In 2012, the County of Simcoe is embarking on an Energy Management Program, a partnership with member municipalities and cities, Honeywell, and 360 Energy Inc. The 16 areas of interest on which the Energy Management Program is focusing are as follows: REPORTING REQUIREMENTS OF THE GREEN ENERGY ACT with 360 Energy Inc. Beginning in July 2013, municipalities must report annually on energy use and greenhouse gas emissions for all their facilities and post that nformation online. Additionally, starting in July 2014, municipalities must develop five -year Energy Conservation and Demand Management plans and post them online. The process of collecting and compiling the data in a software system that will provide reports to meet the legislative requirement is a key priority. ENERGY EXPENDITURE AND USAGE ANALYSES with 360 Energy Inc. Once the utility usage data is collected and contained in a reportable database, an informed analysis can take place, identifying trends or spikes, normal or abnormal usage data combined with a review of existing facilities conditions, assessing the best strategies to address existing consumption patterns with recommendations made identifying opportunities for savings, and targets for energy use going forward. ENERGY MANAGEMENT ROADMAP with 360 Energy Inc. This is a program with short- and very long -term goals. As such, a detailed roadmap with clear steps towards milestones over time, will be needed to ensure the program stays focused and on track Continued on Page 2 Page 47 of 114 9a) Jason Allan, Procurement, Fleet & Property Departmen... into the future. An immediate plan and long -term roadmap to guide us towards SMART and sustainable energy reduction goals will be a key deliverable. KNOWLEDGE TRANSFER with 360 Energy Inc. Knowledge transfer from Honeywell and 360 Energy Inc. to the contacts at all our municipalities will allow us to manage our plans on our own into the future, complete competent measurement of performance and energy savings, and lead to the achievement of long -term goals, including full payback of funds and more. This would include training on software, data analysis techniques, ideas for internal energy projects, and staff motivation tips and tricks. MONITORING AND VERIFICATION with Honeywell All activities will be monitored and verified quantitatively for results versus plans and ideas, validate guaranteed energy cost savings, and perform ongoing audits to confirm savings. MEASURING SUCCESS with 360 Energy Inc. A user - friendly performance reporting tool and report card will be created to measure our success and be easily communicated with stakeholders, including staff and the public. The report should also identify areas of opportunity and be a motivating feature of the program. AWARDPROGRAMS with 360 Energy Inc. We will investigate opportunities to participate in a recognized Energy Management Awards program for our Fleet and Facilities. This would allow us to meet our goals in a staged fashion, receiving a bronze, silver or gold rating as we progress in our accomplishments. EVALUATING CURRENT ENERGY PROCUREMENT CONTRACTS with 360 Energy Inc. Many of us are currently participating in group- buying contracts for natural gas and electricity with the Association of Municipalities (AMO) of Ontario's Local Authority Services (non - profit) agency or others. We will work with Honeywell and 360 Energy Inc. to evaluate our current energy procurement contracts and make recommendations for improvement. CAPITAL EQUIPMENT with Honeywell Honeywell will complete a review of our Capital Equipment and Facilities to ensure maximum efficiency and operational effectiveness. They will identify opportunities to increase efficiency standards by retrofitting capital equipment, as well as ways to achieve savings to cover the cost of those replacements. This is a key priority. CULTURE OF CONSERVATION with Honeywell and 360 Energy Inc. We believe there are energy conservation opportunities throughout all our corporations, with our staff, and within our vendors' operations. We want to connect with staff, vendors, and residents in regard to energy conservation efforts, educational opportunities, and ways to encourage people to make a difference both at work, and at home, and be considered a leader in this regard. GREENING THE FLEET with Fleet Challenge Ontario We operate a combined large fleet composed of light -, medium -, and heavy -duty vehicles. We wish to make our fleet more environmentally friendly by reducing fuel usage, completing fuel - type analyses, and investigating ways to reward vendors that utilize energy - efficient vehicles and green -fleet practices. CARBON FOOTPRINT ANALYSIS with Honeywell We wish to be a municipal leader in the fight against global warming. We will investigate ways to complete a carbon footprint inventory and use it as a benchmark to set future goals of greenhouse gas reduction and as a key pillar in the "green" component of their energy management plan. CARBON CREDITS with Honeywell We generate carbon credits, such as in the County's forestry operations, as well as in our organics processing/ recycling operations. However, on the other side of the equation, we all operate a fleet and many facilities, all of which produce greenhouse gas. What does buying and selling carbon credits mean to municipalities? We are seeking to better understand the current carbon credit market, and what the future holds for it. COMMUNICATIONS with Honeywell We wish to develop a detailed internal and external communications strategy that will inform staff, vendors, and residents of the program's initial and ongoing success, as well as goals for the future. Plans may include slogans, brand - related concepts, annual releases of Performance Report Cards, review of targets, and a revised roadmap. FUNDING AND INCENTIVES with Honeywell We are seeking information pertaining to contacts for funding agencies, processes for applications, and guidance relating to securing funding in regard to grants and incentive programs currently offered or may be available in the future. We will seek out, apply for and provide the follow up information necessary to qualify for funding available from a multitude of agencies. INTEGRATING GREEN ENERGY with Honeywell We wish to acquire the knowledge to effectively review key considerations when evaluating opportunities such as solar panels on flat rooftops, and provide recommendations with regard to integrating green energy via external providers. Page 48 of 114 9b) Laurie Thompson and Pam Cowell on behalf of Craighur... 01-10-13,,03:44M M. Oro- Medonte ;705 -487 -0133 # 1/ 1 OA R GUEST FOR DEPUTATION BEFORE COUNCILICOPAIMIMMIA arty wlilten or aMWonlo subn*Mone and bath mmd Infanmetlon for ayukierstion by 0mncWCommrae9 must be submbW tp the deck by 4:30 P4h an the Wedneoft Of the week prior to nee priNued n14Ytitlla. M0*0nto SubMK*m shmild be *ubmilted in tAkaaroR PewerPulnt A079MR Word format. / PW&Md Msstinp WW Data: I wn requwWrV ftputt+uion to spank a) l:7gn my own bWwtf; or 13) id'on behalf of a group I cfper)yC�tlon l eea0h etlon, K b,� dheea AG a name of Qroup/ drgeni ioNeeeodetbn bekhw. I would nks to us &, . w� Subjest of Prwentstlon piece ilmmibe bek*v, tha subjW matter of ft ryaqueeted presentation In aufndant dull, to provide the Township a means b OrWmkw Its content and to assaes Its reletIm prtodty to aadW Maurits tt a presentaton. weight vac[ be pawn to these raqueaia that providd h A1ede tlelttyilatl tles you Intend to i uk,de hmckmis or pprree pw0do I using ellm le device one (1) logy of any also Oft prauwrtoiion whd Meen (15) herd ooplu of the pneset►trlNart Inclucling any h6nduutr and ter* to be daliwned to @te Cleric's Office in awDrdv" with the puldetinee for D "uW"M&W" autlhbd In the Tawrahlp's l2moodtlret Bylaw. D&W of Regwe Signatures) of 5 k lIA to Council wrd the rnun /_ /1� ` 1 .�'.F. ..ti - . -. -- .. .. - ! n /�,riwr __ l . i .2. _ L jny.A"_ J. !i /' li �!•L"iLr IF-11,13W 0 • II /. . Tehphans: �Y i -7"� i•-- l.� U U rater: �-'x ��fP� iwnt+�t1: IJt�►IYt� �l�i Prz7�3i1.G� �ilYl Neal: Additlonal nwArtal mV be clrcuwQad / prew ted at the fte of the deputation. S&aduenq vA be at ft dWaWon of the Clerk, vW vWAI be aonlhmed. There are no gum wdaw that by requeatlnp a certain date(*) your dolMetlon will be acoepted, as prior 60MMItramAts MBY MAM k neeaesery 10 schedule hue a ternate Me suggested by the Mark. 'er=zl k6urnmtion on Vile krm In db kMW under U* twill alldWft of On MheMpat Aal. S.Q. 200'I. c.W an amended. The a motion Ls ooetaclad uW Ralw 6a4 of Privacy Act. Viueedone sbwtt sal. eeeec im sh&M &m to IM c:WW& Oslo ,, ft Y7woan of T clip nl o 144 tine 7 Saehruh. A4k 100.Or% Ora►ariv, LOL 2X0. TOO E 0112011 YVJ SV :ST CTOZ /9T /TO Page 49 of 114 (3l O O elcome to Craighurst f OWN, T�►Yi�� �� �~ f f RILLIAft _u 7 r N 07 r v CD O O Q v O CD O D T7 CD O l J �Q. 0 Welcome to Craighurst Signs - Concept /History - Design - Location - Businesses taking part -Cost Including Maintenance - Financial Assistance - Next Steps CO 07 r v 0 0 0 0 D 07 0 v m M N O Concept Working together as a Business Community Craighurst nicely complements the popular golf courses, skiing, studio tours and scenic drives in Oro - Medonte. The purpose of the signs is to increase stops, and stops that go to more than one store. One stop could easily turn into a day of leisurely shopping, good food and exploring the specialties and uniqueness of Craighurst. Experience all that Craighurst has to offer - create awareness of goods & services Great introduction and welcome to one of Oro - Medonte Townships communities as a place to visit and or live Creates community and business relationships Marketing tool, similar to that of a company logo has - add to your websites ovx,l.l tit CCO 07 cD 0 0 v v v 0 cD 0 1 07 cD v 0 n CQ Welcxrme to i r'L�c?�' urst r 1 Foodland/LCBO Shltons Esso Woodside Potter Abbans of Cralghu ylTelcor� ze to burst ■ �M CO Foodland/LCBO Sintons Esso Woodside Pottery Abbotts of Craighurst ■ FSiennas )_ The Whistle Stop FLoobies Chelsea Chocolates rc Trax Hair Studio Siennas The Whistle Stop Loobles Chelsea Chocolates Ttax Hair Studio r eWeucome to r 'burst ■ raeshoe Valley7t8iftm Foodland/LCBO Sintons Esso Woodside Pottery Abbotts of Cmighumt C 1�� Siennas The Whistle Stop Lodes Chelsea Chocolates ltax Hair Studio O Potential Locations CO 0 0 0 CD 0 3 07 CD O 0 Businesses Committed to Project Signed up for contributing financially to the project and forming the Association are: Abbott's of Craighurst, Sintons Esso, Loobies Restaurant, Trax Hair Studio, Craighurst AutoPro, Believe Transform Studio, Woodside Pottery, The Whistle Stop Pet Shop, Horseshoe Valley Trading Company, Chelsea Chocolate CO 07 r 0 0 0 0 0 D 07 0 v 0 v CO Cn 0 posts ana maintenance warranty for durability and weathering on material is 5 years — Alumacoor is recommended- estimate of $2000.00 per sign i. Initial Design and Material - build, install, cement Z. On going maintenance (quality & life of sign) adding and removing of businesses names weather damage, vandalism up keep - flowers, area around signs 3. Businesses involved will enter into an agreement with Township Y to maintain the juality a and life of the signs and be financiall accountable to o so. A trust account could be started. CO 07 CDr v 0 0 v v 0 CD 0 1 07 CD v 0 v Sign Budget Costs: 4 - signs Landscaping Installation Total Cost Revenue Sources: CDC Grant Oro - Medonte Twnsp Craighurst Businesses 0 $8,000 in -kind (Northridge Landscaping) in -kind (Oro - Medonte Twnsp?) $8,000 $l15oo ? Balance 07 0 0 v v 0 0 0 3 07 0 v 0 v iownsnip uontriDutions Could the Township install the signs at no cost to the project? Could the Township manage /maintain a trust account for the Craighurst Business Owners Association (on -going sign maintenance etc.)? Could the Township contribute financially towards the purchase of the signs? Cn 00 0 co 07 CD 0 0 0 CD 0 D 07 0 0 v i\jext Steps Finalize the design and cost Conduct a site tour with County of Simcoe Develop a marketing plan complete with fund- raising strategy (outreach to other businesses) Develop a sign project worlcplan (assuming installation complete for mid -May) Implement Marketing Plan and do fundraising 0 CO 07 CD 0 0 0 CD 0 3 07 0 0 v CO m rn 0 0 CO 07 r v cD 0 0 v v n 0 CD 0 3 07 CD v 0 n v cQ� 9c) Wayne Whitechurch, Whitechurch Towing re: Towing Lic... Page 61 of 114 REQUEST FOR DEPUTATION BEFORE COUNCIUCOMMITTE (9114 `/ ItiolvIA-11 11,av t I led d3sxrn,�,�r ilu -. Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: [ �� �}� �� / • �0 �7� ` .. ,�i {{ I am requesting deputation to speak: IAN 1 0 2013 i a) "On my own behalf; or jji E } r :.: `.. b) El on behalf of a group / organization / association, if b), please state name of group/ organization/associa ion bQ would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. &--'>i9. "� Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By -law. Reason why this presentation is important to Council and to the municipality: Date of Request: Signature(s) of Speaker(s): Address:�� Telephone Fax: Email: Note: Additional material may be circulated! presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Cleric. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The Information is collected and maintained for the purpose of creating a record that Is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 61 of 114 v CD rn N 0 TOWNSHIP OF ORO- MEDONTE 2013 BUDGET ADJUSTMENTS To January 23, 2013 DEPARTMENT FROM TO TAX LEVY !IMPACT CUMULATIVE TAX LEVY IMPACT % INCR. per draft budget 2012/12/12 431,086 3.44% adjustment to assessment base - 765,000 - 11,860 0'' 765,000 419,226 1,184,226 3.34% 9.43% Recreation facilities delete CIIF grant Recreation facilities reduce allocation for arena up s 3,000,000 2,300,000 - 700,000 484,226 3.86 % Recreation facilities increase transfer from reserve relating to arena facilities - 535,000 - 600,000 - 65,000 419,226 3.34% Emer enc services Replacement of Car 4 - c/f from 2012 0 30,000 30,000 449,226 3.58% Emergency services Transfer from reserve to finance above 0 - 30,000 - 30,000 419,226 3.34% Emer enc services Forest Home Water supply - c/f from 2012 0 125,000 125,000 544,226 4.33% Emergency services Transfer from reserve to finance above 0 - 125,000 2,311,551 - 125,000 25,000' 419,226 444,226 3.34% 3.54% Police increase allocation for OPP costs 2,286,551 Reserve transfers transfer to reserve - general 0 125,000 125,000] 569,226 4.53% Libraries adjust increase for Orillia to 2.5% 104,816 102,321 -2,495 566,731 4.51% CAO's Office Increase allocation to Chamber of Commerce 21,000 22,000 1,000 567,731 4.52% O T CD CD CD n O 1 O h 10b) Report No. F12013 -01, Paul Gravelle, Director of Fi... TawnsI - of REPORT��t /� Proud Heritage, Exciting Future Report No. F12013 -01 To: Council Prepared By: Paul Gravelle Meeting Date: January 23, 2013 Subject: 2013 budget — excluded expenses Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. F12013 -01 be received and adopted. BACKGROUND: The Township of Oro - Medonte's budget reflects anticipated cash inflows and outflows during the year. Certain expenses such as amortization & the accrual of post- retirement benefits are excluded from the budget as there are no funds being spent in relation to these expenses. The 2013 budget also reflects cash inflows and outflows that are not recognized as revenue or expenses for external reporting purposes such as debt financing and capital expenditures. Ontario Regulation 284/09 stipulates that for 2011 and subsequent years, the municipality shall, before adopting a budget for the year that excludes any of the said expenses, prepare a report about the excluded expenses and adopt the report by resolution. The report shall provide an estimate of the change in accumulated surplus of the municipality resulting from excluded expenses and an analysis of the estimated impact of the exclusion of any expenses may have on the future capital asset funding requirements of the municipality. FINANCE January 23, 2013 Report No. F12013 -01 Page 1 of 3 Page 63 of 114 10b) Report No. F12013 -01, Paul Gravelle, Director of Fi... ANALYSIS: Accordingly, please find attached a reconciliation of the estimate accumulated surplus for external reporting purposes in relation to the 2013 budget. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: There is no impact on the municipality's future tangible capital asset funding requirements due to the excluded expenses. POLICIES /LEGISLATION: Ontario Regulation 284/09 CORPORATE STRATEGIC GOALS: Sustainability Financial Stewardship CONSULTATIONS: None ATTACHMENTS: Reconciliation of estimate impact on accumulated surplus per 2013 budget CONCLUSION: The attached reconciliation and this report will provide compliance with the stipulations of Ontario Regulation 284/09. Respectfully submitted: V "4k A-,,- Paul Gravelle Director of Finance FINANCE Report No. F12013 -01 January 23, 2013 Page 2 of 3 Page 64 of 114 10b) Report No. F12013 -01, Paul Gravelle, Director of Fi... SMT Approval / Comments: I C.A.O. Approval / Comments: -1 -� FINANCE Report No. F12013 -01 January 23, 2013 Page 3 of 3 Page 65 of 114 10b) Report No. F12013 -01, Paul Gravelle, Director of Fi... TOWNSHIP OF ORO- MEDONTE 2013 BUDGET Surplus, per 2013 budget Debt Financing Prior Year surplus Transfer to /(from) reserves Capital expenditures capitalized Post - retirement benefits Amortization Principal Portion of debt payments 0 - 1,700,000 - 400,000 - 697,858 8,213,220 -5,000 - 3,300,000 929,050 Estimated 2013 Surplus for External Reporting Purposes 3,039,412 Page 66 of 114 10d) Report No. F12013 -04, Paul Gravelle, Director of Fi... "oujns tip of REPORTS -'�!' Proud Heritage, Exciting Future Report No. F12013 -04 To: Council Prepared By: Janice MacDonald Meeting Date: January 23, 2013 Subject: Statement of Accounts — December 31, 2012 Motion # AQ00514 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. FI 2013 -04 be received for information only. 2. The accounts for the month of December 2012 totalling $ 6,523,068.21 are received. BACKGROUND: Following is the statement of accounts for the month of December. Cheque Registers: Batch No. Date . Amount AC00738 December 05, 2012 5,212,998.33 AQ00514 December 10, 2012 4,534.00 A000515 December 11, 2012 2,000.00 AC00739 December 12, 2012 661,237.96 AC00740 December 19, 2012 220,825.02 AQ00516 December 19, 2012 772.38 AQ00517 December 19, 2012 150.00 FINANCE Report No. FI 2013 -04 $ 6,102,517.69 January 23, 2013 Page 1 of 3 Page 67 of 114 10d) Report No. F12013 -04, Paul Gravelle, Director of Fi... Payroll: PR00733 December 01, 2012 123,226.88 PR00737 December 15, 2012 152,192.01 PR00741 December 29, 2012 137,233.83 $ 412,652.72 Credit Card Registers: AE00509 December 27, 2012 633.60 AE00510 December 27, 2012 241.02 AE00511 December 27, 2012 271.20 AE00512 December 27, 2012 317.74 AE00513 December 27, 2012 1,272.31 AE00514 December 27, 2012 2,349.65 AE00515 December 27, 2012 96.05 AE00516 December 27, 2012 2,716.23 $ 7,897.80 Total: $ 6,523,068.21 ANALYSIS: Not Applicable. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable. POLICIES /LEGISLATION: Not Applicable. FINANCE January 23, 2013 Report No. FI 2013 -04 Page 2 of 3 Page 68 of 114 10d) Report No. F12013 -04, Paul Gravelle, Director of Fi... CORPORATE STRATEGIC GOALS: Not Applicable. CONSULTATIONS: Not Applicable. ATTACHMENTS: Cheque Registers — under separate cover. CONCLUSION: That the accounts for the month of December are received. Respectfully submitted: Jan' acDonald, Accounting Clerk SMT Approval / Comments: ccl� l �JL- FINANCE Report No. FI 2013 -04 C.A.0. Approval / Comments: 2� January 23, 2013 Page 3 of 3 Page 69 of 114 10e) Hugh Murray, Fire Chief, correspondence from Emerge... Verbal Matters R. (Section 12.3 of Township's Tj Procedural By -Law No. 2011 -011) Proud Heritage, F_xcititig Fnture Name: Hugh Murray Item Number /Name: Annual Emergency Management Program Statement of Completion. �6 Meeting Date: January 23, 2013 Motion No: Type of Meeting: ❑Council ❑ Special Council ❑ Committee of Adjustment F� Accessibility Advisory Committee Recreational Technical Support Group Human Resources Committee Speaking Notes: • Met with EMO Field Officer first week of January to review 2012 program • Significant training for community control group in 2012 • Complete revision of emergency plan • Met all of our legislated requirements in 2012 • Statement of completion for Mayor and CEMC to sign 1/23/13 Page 70 of 114 10e) Hugh Murray, Fire Chief, correspondence from Emerge... Page 71 of 114 Annual Emergency Management Program Statement of Completion Municipality: Township of Oro - Medonte Sector: Lakes Verification: ❑ Please attach your completed "Municipal Annual Maintenance Checklist" and have officials sign below as indicated. We, the undersigned, declare that Township of Oro - Medonte (municipality) has completed all of the necessary requirements of the Emergency Management and Civil Protection Act RSO 1990 and Ontario Regulation 380/04. Community Emergency Date Management Coordinator Head of Council Date EMO Use Only: Data verified by (Field Officer): Date: Head Office receipt (EMA): _ Date: Form C -2 -12 Emergency Management Ontario 2012 Page 71 of 114 1Of) Report No. HR2013 -01, Tamara Obee, Manager Health &... Tar sh - o, f REPORT Proud .Heritage, Exciting Future Report No. #HR 2013 -001 To: Council Prepared By: Tamara Obee Meeting Date: January 23rd, 2013 Subject: Health & Safety — 2012 Year in Review 2013 Policy Update Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action ❑ For Information Only It is recommended that: 1. Report No. HR 2013 -001 be received and adopted; 2. That POL- HS- 2 -01 -01 as amended be enacted effective February 1, 2013; 3. That the Mayor, CAO and members of the Senior Management Team sign the 2013 Corporate Health & Safety Policy Statement which shall be posted in all work locations in the Township and; 4. That Council and all Staff continue to consider Health & Safety to be a key Corporate priority. BACKGROUND: The Township of Oro - Medonte Council, Chief Administrative Officer, Management, and Staff have a significant responsibility under the Occupational Health & Safety Act to ensure the safety and well -being of all workers in the workplace during the execution of municipal operations. Township of Oro - Medonte Procedure # 3 -01 -08 Health & Safety Trends Review requires a report be prepared on the status of Health & Safety within the Township including a review of all inspections and summary of accidents and injuries. The following report provides an annual status update for Council's information. In addition, the Occupational Health & Safety Act requires that the Township's Health & Safety Policy be reviewed and reposted on an annual basis. The policy has been reviewed and minor edits have been made. Attached for Council's consideration is the updated Township of Oro - Medonte's Health and Safety Policy Statement. HUMAN RESOURCES January 23, 2013 Report No. HR 2013 -001 Page 1 of 3 Page 72 of 114 1Of) Report No. HR2013 -01, Tamara Obee, Manager Health &... ANALYSIS: The Joint Health & Safety Committee, met the commitment of meeting on bi- monthly basis and has and is currently undergoing a review of the Standard Operating Procedures in the ongoing effort to improve the Township's Health and Safety program and reduce workplace accidents, incidents and injuries. A major focus of work in 2013 will be the changes currently being drafted with respect to training for Employees and Supervisors and documentation requirements that will be established by the Provinces new Chief Prevention Officer. A report will be brought forward for Council's information once the requirements have been established and provided by the Province. Under Policy # POL- HS- 2 -01 -02 (Respect in the Workplace (Harassment and Violence)) the Township conducted one investigation with the support of an outside investigator. This policy is currently being reviewed and will be brought forward for Council's consideration. Should changes be warranted in the policy training will be provided to all employees on the updated policy. FINANCIAL: Funding for any Health & Safety Initiatives currently planned is included in the 2013 budget. POLICIES /LEGISLATION: Occupational Health & Safety Act Respect in the Workplace Health & Safety Policy Statement CONSULTATIONS: Chief Administrative Officer Senior Management Team Joint Health & Safety Committee ATTACHMENTS: Confidential Attachments distributed under separate cover include; Report on Accidents /Injuries and Lost Time and Health & Safety Committee Meeting Minutes. HUMAN RESOURCES January 23, 2013 Report No. HR 2013 -001 Page 2 of 3 Page 73 of 114 1Of) Report No. HR2013 -01, Tamara Obee, Manager Health &... CONCLUSION: The Township of Oro - Medonte remains committed to the safety of our workers and has and continues to make significant improvement to the Health & Safety program. Ily submitted: Obee CHRP r Health & Safety, Human Resources HUMAN RESOURCES January 23, 2013 Report No. HR 2013 -001 Page 3 of 3 Page 74 of 114 1Of) Report No. HR2013 -01, Tamara Obee, Manager Health &... 10JI0:& &Z11liQ11lil '404w-.7- a rf Proud Hrrrtagc, Fxcrtrug Fretirre THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEALTH AND SAFETY POLICY STATEMENT The Township of Oro - Medonte is committed to the objective of protecting our employees from accidental injury and Municipal property and facilities from loss, and to providing a healthy and safe environment that is free of any form of harassment or violence. At the Township of Oro - Medonte, we value a supportive and respectful environment, which includes a healthy and safe work environment that is based on respect for the dignity and rights of everyone in the organization. We are dedicated to the objective of reducing risk of injury and will comply with all legislative requirements as they apply to design, operation and maintenance of facilities and equipment. The Township of Oro - Medonte, as an employer, through Council, accepts the responsibility for providing employees with safe and healthy workplaces. Every effort will be made to promote and provide work environments and attitudes that reduce or eliminate foreseeable hazards which may result in personal injuries, illnesses, fire security, losses, damage to environment and property. The Chief Administrative Officer and the entire Senior Management Team acknowledge their duties under the Ontario Occupational Health & Safety Act and its regulations, and accept their respective responsibility for providing their employees with safe and healthy workplaces. Supervisors are responsible for providing employees with equipment and materials that protect them from workplace hazards, as well as providing instructions, training, and/or supervision required to carry out the work safely. Supervisors will be held accountable for ensuring the employees comply with the Ontario Occupational Health & Safety Act and its regulations, and also for implementing the policies, procedures and practices of the workplace. Every employee must protect their own health and safety and the health and safety of others by working in compliance with the law and with safe work practices and procedures established by the Township of Oro - Medonte. Each employee must accept responsibility for bringing to the attention of supervisors any condition and practice not in agreement with this policy. The Township of Oro - Medonte expects all employees will make a personal commitment to health and safety as a way of life. It is in the best interest of all to consider health and safety in all our activities, both on and off the job. Signed the 1ST day of February, 2013. Mayor Chief Administrative Officer Director, Transportation & Environmental Services Director, Recreation & Community Services Fire Chief Director, Corporate & Strategic Initiatives Director, Finance/ Treasurer/ Deputy CAO Director, Corporate Services /Clerk Director, Development Services Manager, Health & Safety, Human Resources Page 75 of 114 10g) Report No. DS2013 -01, Andria Leigh, Director of Dev... Township a, f REPORT�`�'- ���j -E Proud Heritage, Exciting Future Report No. To: Prepared By: DS2013 -001 Council Andria Leigh, Director Develo ment Services Meeting Date: Subject: Motion # January 23, 2013 Repeal of Site Plan Agreement —Doug and Ruth Kingsbury Roll #: R.M.S. File #: 4346- 030 -012- 261790000 RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. DS2013 -001 be received and adopted. 2. That By -law 2013 -008 authorizing the repeal of By -law 2001 -096 be adopted; and 3. That the applicant's solicitor be advised of Council's decision. BACKGROUND: In September 2001, Council entered into a Site Plan agreement on the above noted property in order to permit the construction of a 2400 square foot industrial building on the property. On January 11, 2013 the Township received a request from the landowner's solicitor indicating that they were requesting the release of the site plan agreement as a result of the upcoming sale of the property on February 4, 2013. The property is currently vacant as these lands were the subject of a severance approved by the Committee of Adjustment in 2009 (2009- B -36). As such the request is to release of the site plan agreement in order for the transaction to be completed. ANALYSIS: In order to complete the request, the original By -law to authorize the execution of the Site Plan Agreement is required to be repealed. Upon adoption by Council, the repeal By -law will be registered on the title to the property, at the landowner's cost, and the original site plan agreement becomes null and void as requested by the landowner. Should a future landowner intend to proceed with construction on the subject property, a site plan application would be required to be completed with the Planning Division and would be subject to approval by Council, with subsequent registration on title. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: n/a DEVELOPMENT SERVICES January 23, 2013 Report No. DS2013 -008 Page 1 of 2 Page 76 of 114 10g) Report No. DS2013 -01, Andria Leigh, Director of Dev... POLICIES /LEGISLATION: Planning Act CORPORATE STRATEGIC GOALS: Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for, and sensitivity to the needs of future generations. CONSULTATIONS: None ATTACHMENTS: None CONCLUSION: In order to complete the request, the original By -law to authorize the execution of the Site Plan Agreement is required to be repealed. Upon adoption by Council, the By -law is registered on the title to the property and the original site plan agreement becomes null and void as requested by the landowner. Should a future landowner wish to re- institute such a use on the property, a planning approval -site plan process would be required to be considered by Council. Respectfully submitted, Andria Leigh, MCIP, P Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES January 23, 2013 Report No. DS2013 -008 Page 2 of 2 Page 77 of 114 1 Oh) Report No. RC2013 -01, Shawn Binns, Director of Recr... Township of REPORT Proud Heritage, Exciting Future Report No. RC2013 -01 To: Council Prepared By: Shawn Binns Meeting Date: January 23, 2013 Subject: Oro- Medonte Community Arena Concession Stand Motion # Roll #: _ R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2013 -01 be received and adopted; 2. That Council waive the provisions of the purchasing By -law to permit a sole source agreement with Mr. Paul Langdon and Mrs. Devoe for the lease of the Oro - Medonte Community Arena Concession Stand for a term of January 29th_ April 6t", 2013; 3. That Council authorize the release of Oro -Minor Hockey from its contractual agreement upon confirmation that Mr. Langdon and Mrs. Devoe have fulfilled the requirements for insurance and licenses /permits; 4. That the appropriate By -law be brought forward. BACKGROUND: At the Council meeting of January 9, 2012 staff presented verbal information with respect to a request from a party interested in operating the Oro - Medonte Community Arena concession stand should Oro Minor Hockey wish to be released of their exiting agreement. Council provided staff with direction to explore this request with Oro Minor Hockey and report back to Council. ANALYSIS: Staff has since discussed the proposal submitted by Paul Langdon and Lisa Devoe (party) with Oro Minor Hockey. Oro Minor Hockey has since provided correspondence confirming their desire to be released of their contractual obligations and to turn over the concession to Paul and Lisa upon reaching an agreement on the remaining inventory which Paul and Lisa will acquire for the cost paid by Minor Hockey. Paula and Lisa are aiming to commence operation of the stand January 29 and as such time to execute the agreement is limited. A draft agreement with terms agreed upon by Mr. Langdon and Mrs. Devoe is attached for Council's consideration. Recreation and Community Services January 23, 2013 Report No. RC2013 -01 Page 1 of 2 Page 78 of 114 1 Oh) Report No. RC2013 -01, Shawn Binns, Director of Recr... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: In order to execute a new agreement for the remaining 2012/2013 Ice Season Council will be required to waive the provisions of the purchasing By -law (2004 -112) to sole source with Mr. Langdon and Mrs. Devoe. The agreement would be reflective of the rents currently budgeted for the season. Risk is managed and transferred through the lease agreement. CORPORATE STRATEGIC GOALS: Service Excellence • The hours of operation will be extended enhancing customer service. • Minor hockey will be able to re -focus efforts on other fundraising endeavors. CONSULTATIONS: • Oro -Minor Hockey • Paul Langdon and Mrs. Devoe ATTACHMENTS: • Correspondence dated January 22 from Steve Posluns — Oro -Minor Hockey • Draft Agreement CONCLUSION: The proposed agreement with Mr. Langdon and Mrs. Devoe presents a win /win /win scenario. Oro -Minor Hockey will benefit by being able to re- channel its fundraising efforts to other initiatives. The Township will be able to improve the service offered to arena patrons with enhanced hours of operation and Mr. Langdon and Mrs. Devoe (parents of Oro - Medonte figure skaters) are granted a small business opportunity. Following the completion of the 2012/2013 ice season staff will review options for the provision of the concession stand. Respectfully submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services January 23, 2013 Report No. RC2013 -01 Page 2 of 2 Page 79 of 114 1 Oh) Report No. RC2013 -01, Shawn Binns, Director of Recr... Binns, Shawn From: Steve Posluns Sent: Tuesday, January 22, 2013 10:13 AM To: Binns, Shawn Cc: Pete Grigoriadis; Jim Fockens Subject: Release of Concession Shawn, As discussed, it's our intent to give up the concession to new operators Paul Langdon and Lisa Devoe beginning Feb 1 under the condition that all remaining inventory and the small amount of equipment is purchased. We have arranged to meet on Tues Jan 29 to review the inventory on hand and cleanliness condition. Assuming we agree on the inventory value on that date and receive payment prior to Feb 1, we would like to terminate the agreement for the concession. I understand that the Township has a deposit on hand which would be refunded to us and that no fees are owing. Please let me know if this information is correct and if there's anything further needed to complete this termination. Thanks, Steve Posluns Page 80 of 114 1 Oh) Report No. RC2013 -01, Shawn Binns, Director of Recr... 1 THIS AGREEMENT made the day of BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called the "Township ") OF THE FIRST PART -and - --------------------------------- -Paul Langdon and Lisa Devoe — Oro Tastey Snacks--------------------------------------- (hereinafter called the "Licensee" OF THE SECOND PART WHEREAS the Township is the owner of the Oro - Medonte Community Arena, in the Township of Oro - Medonte, in the County of Simcoe. AND WHEREAS the parties hereto have agreed that the Licensee will operate the Concession Booth (hereinafter called the "Concession') in the Oro- Medonte Community Arena. NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as follows: TERMS AND APPLICABLE LAWS The Licensee shall operate the Concession from January 29th, 2013 to April 6, 2013. The term of this agreement maybe amended by the Director of Recreation and Community Services. The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in the operation of the Concession. PAYMENTS 1. 2012 -2013 Season a) $500.00 on or before the 201h day of February 20, 2013 b) $500.00 on or before the 20'h day of March 20, 2013 HOURS OF OPERATION 3. The Licensee shall keep the Concession Booth open for business for the periods set out below or as amended and approved in writing by the Director of Recreation and Community Services: a) During the months of September to April inclusive, during this Agreement, between the following days and times: DAY FROM TO Saturday 8:00 am 9:00 pm Sunday 8:00 am 9:00 pm Statutory Holiday 8:00 am 9:00 pm Tournament Dates 8:00 am 9:00 pm Monday 4:00 pm 9 :00 pm Tuesday 4:00 pm 9:00 pm Wednesday 4:00 pm 9:00 pm Thursday 4:00 pm 9:00 pm Friday 4:00 pm 9:00 pm Page 81 of 114 1 Oh) Report No. RC2013 -01, Shawn Binns, Director of Recr... b) After a period of 30 days from the date the operation commences, if the above times and dates in the opinion of the Licensee are not profitable, a request in writing to the Director of Recreation and Community Services to delete certain times would be considered. A decision to delete or change times shall be at the discretion of the Director of Recreation and Community Services. c) The Township reserves the exclusive right to amend the hours of operation to accommodate tournaments and special events. OPERATION OF THE CONCESSION BOOTH 4. The Licensee agrees to operate the Concession Booth in accordance with the following provisions; a) to provide an adequate number of competent employees to prevent undue delay in service to patrons; b) to have employees wear suitable attire when on duty; C) to maintain maximum standards of cleanliness and hygiene for the premises and employees; d) to comply with any directions of and to permit inspections by the Simcoe County District Health Unit and any other Health regulatory agencies; e) to provide courteous, honest and timely service to patrons of the Concession Booth; a) to provide goods and services of good quality and at fair market value; g) to terminate the employment of any employee for good cause, always in compliance with the Employment Standards Act and applicable laws, upon written request by the Corporation of the Township of Oro - Medonte; h) not to sell or allow the sale of any glass bottled refreshments; i) not to sell or allow to the sale of any alcoholic beverages; D not to sell or allow the sale of popcorn; k) not to sell any prohibited or restricted goods or any goods which would reasonably constitute a danger or hazard to patrons of the Arena; GENERAL COVENANTS OF THE LICENSEE 5. The Licensee, having inspected the Concession Booth and satisfied themselves regarding any equipment located therein, agrees to; a) use and maintain such equipment and fixtures in good condition at their own expense including repairs where necessary, and upon the termination of this Agreement, the Licensee shall deliver such equipment and fixtures to the Township in good and substantial repair and condition, and shall replace in whole or in part of them which has been lost, damaged or destroyed; or b) to supply and maintain all necessary concession booth equipment C) sufficiently repair and maintain the portion of building occupied under this agreement, when, where and as often as needed (reasonable wear and tear and damaged by fire, lightning or tempest only excepted); d) surrender and yield up to the Township, the said Township Concession Booth and equipment in good and substantial repair and condition, at the expiration or upon earlier termination of this Agreement (reasonable wear and tear and damage by fire, lightening or tempest only excepted). Page 82 of 114 1 Oh) Report No. RC2013 -01, Shawn Binns, Director of Recr... ALTERATIONS AND REPAIRS 6. The Licensee shall not make any alterations or repairs without written authorization of the Township and without having obtained all proper building permits therefore. DAMAGE DEPOSIT 7. A damage deposit of $500.00 shall remain with the Township for the duration of this Agreement as the deposit for the Agreement and will be refunded upon termination of the Agreement, subject to any deduction for repairs to the building or equipment necessitated by the actions of operations of the Licensee. INDEMNITY 6. The Licensee will indemnify and save harmless the Owner, its agents, officers, and directors against and from all actions, causes of action, interest, claims, demands, costs, damages, expenses or loss that the Owner may bear, suffer, incur, become liable for or be put to by reason any damages to property or injury or death to persons by reason of, arising out of or in consequence of breach, violation or non - performance by the Licensee of any provision of the Agreement, or by reason of or arising out of the use of the premises and equipment or in connection with the lease covered by this Contract, or by reason of, or arising out of any act, neglect or default by the licensee or of any of its agents or employees or any other person or persons, in, on, or about the premises. The rights to indemnify contained in this paragraph shall survive any termination of this Agreement, anything in the Agreement to the contrary notwithstanding. GENERAL PROVISIONS 9. The Licensee acknowledges that this Agreement is for the right to operate a Concession Booth and equipment only. 10. The Township may, in the case of damage by fire, lightening or tempest, which makes repair of such damage within thirty (30) days impossible (substantial damage) terminate this Agreement and the Township shall refund to the Licensee that portion of the sum paid by the Licensee to the Township which would be attributable to that portion of the year from the date of such termination and each party shall be released from further obligation hereunder. 11. Notwithstanding paragraph 9, the Licensee shall be relieved from any obligations pursuant to paragraph 1 and 2 of this Agreement in case of substantial damage. 12. The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons caused by or resulting from the operation of the Concession Booth by the Licensee, his servants or agents, and Licensee shall, from time to time, and at all times hereafter, protect, indemnify and forever save and keep harmless the Township, and f or its officers, agents and servants, against any damage, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants or agents. 13. Prior to execution of this Agreement by the Township, the Licensee shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Five Million Dollars ($5,000,000.00). The said insurance must be with an insurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township of Oro - Medonte and Licensee jointly. 14. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to commencing the operation of the Concession Booth. 15. The Licensee shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Corporation (or any of its agents, officers, directors, or employees) shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the licensee shall indemnify and save harmless the Corporation from Page 83 of 114 1 Oh) Report No. RC2013 -01, Shawn Binns, Director of Recr... any and all charges, fines, penalties, and costs that may be incurred or paid by the Corporation. 16. The Agreement between the parties being a personal agreement, this Agreement shall not be assigned or subcontracted. In the event of the death or bankruptcy of the Licensee prior to the expiration of the term of this Agreement, this Agreement shall become null and void and all lands and premises shall be delivered up to the Township and any amount paid or payable by the Licensee shall be apportioned to the date of death or bankruptcy. 17. At all times, the employees of the licensee shall act in a civil, responsible, courteous and generally productive manner. The licensee shall ensure that all employees strive for excellence in Customer Service 18. Contracted Employees, third party employees, agents and others what provide customer service on behalf of the Township of Oro - Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor shall ensure that such training includes, without limitation, a review of the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing this agreement, the contractor has agreed to be in full compliance with this regulation. Additionally the licensee will review and acknowledge the Township Of Oro - Medonte policy for Accessible Customer Service. 19. The Director of Recreation and Community Services and any other authorized agent or servant of the Township shall have the right at any reasonable time to enter and inspect the lands and premises occupied under the Agreement. 20. The Licensee and its employees shall promptly delivery all articles found in the Oro - Medonte Community Arena to the Director of Recreation and Community Services. 21. All notices and orders given to the Licensee may be served by mailing the same to the Licensee at the address hereinafter set out, or by delivering a copy to the Licensee personally or by leaving it at his place of business in the Oro - Medonte Community Arena, or by posting the same in a conspicuous place upon the outside of the building occupied by the Licensee under this Agreement. If such notice were served by mailing, the service is deemed effective two (2) days following said mailing. 22. The township hereby undertakes and agrees not to grant any other organizations or individual the right to operate a concession selling similar lines of goods excepting: A function not related to "on ice" (arena floor) activities; A function in any other part of the Oro - Medonte Community Arena, in conjunction with an "on ice" activity will require the consent of the Licensee. Where consent is not forthcoming, the Township reserves the right to a final decision in which the Licensee and other parties involved will be duly notified; Vending machines may be installed by the Township. Such costs / profits on the machines will be assumed by the Township. 23. This Agreement shall terminate April 7th, 2013 unless amended by the Director of Recreation and Community Services. The Licensee shall remove all goods and equipment owned by them from the Concession Booth by the 301h day of April 2013, and shall leave the said Booth in a condition as set out in this agreement. It is understood that if all such goods and equipment are not removed by such time, that the Licensee shall pay a storage charge, determined by the Township, of the goods and equipment not removed and shall be liable for all expenses incurred in the later removal of them. 24. If, at the absolute discretion of the Township, the Licensee is not operating the Concession Booth in the best interests of the public or complying with the Laws, Statutes, By -Laws, or Regulations applicable to them, or with the provisions of this Agreement, the Township may terminate this Agreement without notice as outlined in the terms of this Agreement and the remaining applicable provisions of this Agreement shall apply. 25. The Licensee shall be responsible for the installation and removal of any phone services required at the Licensee's expense. Page 84 of 114 1 Oh) Report No. RC2013 -01, Shawn Binns, Director of Recr... 61 26. Any breach or violation of the terms and conditions herein set forth by the Licensee shall entitle the Township to Terminate this Agreement forthwith without notice. Upon termination of this Agreement, the Licensee shall remove from the Concession Booth all of his supplies and equipment. WITNESS the Corporate Seal of the Corporation of the Township of Oro - Medonte duly attested under the hands of the proper signing officers authorized in that behalf. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE H.S Hughes - Mayor J. Douglas Irwin - Clerk Oro Tastey Snacks A ��2L Lisa Devoe WITNESS the hand and seal of the Licensee of the Second Part. SIGNED, SEALED AND DELIVERED,) This day of, 2012' ) In the presence of; ) ) Witness Page 85 of 114 10j) Report No. CS2013 -01, Doug Irwin, Director of Corpo... Towns hi p o. REPORT f Proud Heritage, Exciting Future Report No. To: Prepared By: CS2013 -001 Council Curtis Shelswell, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # January 23, 2013 Municipal Law Enforcement Occurrence Report September - December 2012 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only ❑ It is recommended: 1. That Report No. CS2013 -001 be received for information. BACKGROUND: The Municipal Law Enforcement Division is responsible for ensuring the enforcement and compliance with the Township's municipal by -laws and related legislation including several Provincial Statutes. The definitive goal of the Municipal Law Enforcement Division is compliance. This is achieved through educating the public, the appropriate use of discretion, issuance of warnings, served correspondence, and if necessary; the charging and prosecution of offenders. It has been the goal of the Division to continue to enhance public interaction while maintaining a superior level of compliance throughout the Township. Occurrences created proactively or through complaints are investigated by the Township's Municipal Law Enforcement Officers (MLEO's) and followed up in a timely manner to ensure compliance has been obtained. In many cases this involves working with other Township departments such as Developmental Services and other agencies. Since September of 2012, the Division incurred a total of 394 Occurrences. Corporate Services Report No. 2013 -001 January 23, 2013 Page 1 of 5 Page 86 of 114 10j) Report No. CS2013 -01, Doug Irwin, Director of Corpo... ANALYSIS: Warnings Issued . 119 424 - * *Part ll Charges 38 474 * ** *Canines Impounded 10 43 T ptal Odcurrertpes = 3 4.. -43W * *Part ll charges refers to certificate of parking infractions served by affixing the ticket in a conspicuous place on the vehicle or served personally to the person having care and control of the vehicle as per the Provincial Offences Act. ** *Part 1/1 charges refer to an Information being sworn before a Justice of the Peace and a summons served upon the defendant as per the Provincial Offences Act. The defendant is summoned to appear in court and has the opportunity to enter a plea of guilty or not guilty. * * ** *Canines Impounded refers to canines which have been apprehended by Municipal Law Enforcement staff and impounded at the Orillia OSPCA located at 565 West St. South in the City of Orillia. All efforts are made by the Division to locate the owner of the canine prior to impoundment. Corporate Services January 23, 2013 Report No. 2013 -001 Page 2 of 5 Page 87 of 114 10j) Report No. CS2013 -01, Doug Irwin, Director of Corpo... The following illustrates the legislation to which the Division activities relate. Clean & Clear 2010 -076 105 262> Parking 35 244 14: ToWh W20-11244: F 35 Noise 2009 -024 6 22 Ottiir = 55 1i? Total Occurrences 394 1337 FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable POLICIES /LEGISLATION: It is the general practice of the Division to ensure all individuals are treated fairly, honestly, equitably and with respect. The Chief Municipal Law Enforcement Officer oversees the conduct of Municipal Law Enforcement staff and ensures all occurrences are dealt with in an ethical manner. Legislation which is frequently enforced by the Municipal Law Enforcement Division includes but is not limited to: ➢ Township of Oro - Medonte By -Law No. 2011 -177 (Canine Control) c A By -Law to regulate, license and control canines ➢ Township of Oro - Medonte By -Law No. 2010 -075 (Signs) o A By -Law to Regulate Signs and other Advertising Devices Corporate Services Report No. 2013 -001 January 23, 2013 Page 3 of 5 Page 88 of 114 10j) Report No. CS2013 -01, Doug Irwin, Director of Corpo... ➢ Township of Oro - Medonte By -Law No. 2010 -076 (Clean and Clear) o A By -Law to provide for maintaining of land in a clean and clear condition ➢ Township of Oro - Medonte By -Law No. 97 -95 (Zoning) o A By -Law to implement the policies of the Township of Oro - Medonte Official Plan. ➢ Township of Oro - Medonte By -Law No. 2009 -022 as amended (Parking) o A By -Law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the Corporation of the Township of Oro - Medonte ➢ Township of Oro - Medonte By -Law No. 2012 -143, as amended (Towing) o A By -Law to License and regulate Towing Companies, Tow Truck Owners and tow Truck Drivers. ➢ Other refers to Legislation that is not often received by the Division. CORPORATE STRATEGIC GOALS: ➢ Service Excellence o Review corporate by -law enforcement procedures ➢ Safe and Healthy Community o Promoting a safe and secure environment ➢ Quality of Life c Review by -laws that affect the health and viability of local businesses CONSULTATIONS: ➢ Director of Corporate Services /Clerk ATTACHMENTS: Not Applicable Corporate Services Report No. 2013 -001 January 23, 2013 Page 4 of 5 Page 89 of 114 10j) Report No. CS2013 -01, Doug Irwin, Director of Corpo... CONCLUSION: The Division strives to maintain transparency in all practices, beliefs and activities. This effort instills trust in the community we serve and each other. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer Corporate Services Report No. 2013 -001 C.A.O. Approval / Comments: January 23, 2013 Page 5 of 5 Page 90 of 114 10k) Doug Irwin, Director of Corporate Services /Clerk, r... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -038 A By -law to Continue an Advisory Body to Council Entitled the Human Resources Committee and to Repeal By -Law No. 2011 -018 WHEREAS Section 224 of the Municipal Act, 2009, S.O. 2009, c. 25, as amended, provides that the role of Council is to ensure that the administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro - Medonte deemed it desirable to establish an Advisory Body to Council entitled the Human Resources Committee, as documented in Motion No. C091125 -14: AND WHEREAS Council has deemed it necessary to amend the Human Resources Committee composition per Motion No. C111109 -11; NOW THEREFORE the Council of the Township of Oro- Medonte hereby enacts as follows: 1. That an Advisory Body to Council known as the Human Resources Committee be hereby continued. 2. That the mandate of the Human Resources Committee shall be: 2.1. The selection and recommendation to Council with respect to the appointment of the Chief Administrative Officer. 2.2. To review the Chief Administrative Officer's performance in relation to his /her annual objectives, and make recommendations to Council regarding salary adjustments, if applicable. 2.3. To review and submit the Chief Administrative Officer's recommendations to Council with respect to: a. Compensation and performance management policies and programs for the Township of Oro - Medonte; b. Annual adjustments to the salary rates, taking into account the latest market data; c. Special compensation awards pursuant to the Township's performance management policies and programs; d. Appointment of staff at the Director level; e. Directors' performance in relation to their annual objectives, and salary adjustments, if applicable; and, f. Succession planning for the Chief Administrative Officer and Senior Management Team of the Township 2.4. To review reports prepared by the Chief Administrative Office and Manager, Health & Safety, Human Resources, when appropriate, with respect to: a. The annual status of the Township's Human Resources; and b. The managing of specific Human Resources matters, such as performance issues, disciplinary actions, de- hires, etc. 2.5. To provide consultation to the Chief Administrative Officer with respect to negotiations of collective agreements, within Council's established parameters. Page 91 of 114 1Dk\ [l(]U{] |pw'n' Director nfCorporate Services/Clerk, r... 2.6.Tnmonitor the employee health and safety and labour relations climate of the Township. o. That the Human Resources Committee shall be comprised mthe: ° mayor ° c members orCouncil 4. The members comprising the Human Resources Committee shall receive remuneration in accordance with the Township's Remuneration By-|aw. s. In accordance with the Township ofOno-Medonte's Procedural By`|aw. Council shall appoint the Chair of the Human Resources Committee, 0. The Human Resources Committee shall endeavor /o meeting monthly, with the exception of July and August, and special meetings may be scheduled, if required, h deal with urgent matters within the mandate m the Human Resources Committee. u1.m accordance with the Township "[Om-Medonte's Procedural By-law.no business may be transacted at a special meeting other than that specified in the notice vf the meeting nr agenda, and notice ofa special meeting shall bo delivered m all members mthe Human Resources Committee ot least one calendar day before the date established for the special meeting. r The minutes of the Human Resources Committee shall be forwarded mCouncil for receipt, and any recommendations emanating from discussions held during Closed Session Items shall bo placed inv written format mbm considered by Council during a Closed Session held in accordance with the Township nfOm-Medonte'a Pmmadum| By-law and the Municipal Act, 2001. as amended. 8. m the absence or the Clerk from a Human Resources Committee meeting, the Clerk hereby delegates their authority under Section 228(4) of the Municipal Act, 2001, u82un/'u25,eo amended, m the Chief Administrative Officer uf the Township nr Oro-Medpn|e. 0. That the Township ufOm-Modonoe'u Procedural By-law shall govern the proceedings and activities of the Human Resources Committee. 1o. That By-Law No. 2o11'n10im hereby repealed in its entirety. 11. This by-law shall take effect unthe final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 7 Tmo4Y or MARCH, 2m12. THE CORPORATION VF THE TOWNSHIP OFomo-MEDomTE MM Page 92 of 114 10k) Doug Irwin, Director of Corporate Services /Clerk, r... Council Meeting Minutes — March 14, 2012. d) Doug Irwin, Director of Corporate Services /Clerk re: By -Law No. 2012 -039, "A By -law to Appoint a Representative to the Human Resources Committee for the 2012 -2014 Term" — Appointment of Chair. Motion No. C120314 -15 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the information presented by Doug Irwin, Director of Corporate Services /Clerk re: By -Law No. 2012 -039, "A By -law to Appoint a Representative to the Human Resources Committee for the 2012 -2014 Term" — Appointment of Chair be received. 2. That Councillor Crawford be appointed as Chair of the Human Resources Committee for the 2012 term. Carried. Page 8of17 Page 93 of 114 11 a) Mayor H.S. Hughes re: Warden's Bonspiel, February 1... GeorgianVillage YOU'RE INVITED TO JOIN WORLD CHAMPION CURLER GLENN HOWARD AT THE WARDEN'S BONSPIEL IN SUPPORT OF GEORGIAN VILLAGE FUNDRAISING CAMPAIGN FEB. 12, 2013 Penetanguishene Curling Club 8 Owen Street Day includes: • 50/50 draw •Silent Auction Registration 8 a.m. Complimentary lunch Continental Breakfast 3rd draw - 1 p.m. 1 It draw - 9 a.m. - 6 ends 4th draw - 3 p.m. 2nd draw - 11 a.m. - 6 ends Awards and Canapes - 5 p.m. Page 94 of 114 11 a) Mayor H.S. Hughes re: Warden's Bonspiel, February 1... WARDEN'S BONSPIEL GeorgianVillaW IN SUPPORT OF GEORGIAN VILLAGE o FUNDRAISING CAMPAIGN G, February 12, 2013 Penetanguishene Curling Club REGISTRATION FORM 'ndividual registration: $100 Team registration: $400 Contact name: Business name: Mailing address: City: Phone: Email: Credi Card #: Visa/MC Preferred morning draw time: Our team name: Member names: Postal code: Fax: Expiry ❑ 9 a.m. Cheque enclosed: ❑ ❑ 11 a.m. Please return this form with your entry fee, payable to the County of Simcoe, Georgian Village Campaign, to Georgian Manor, 7 Harriett Street, Penetanguishene between 8:30 a.m. and 4:30 p.m. Page 95 of 114 :4 1 11 a) Mayor H.S. Hughes re: Warden's Bonspiel, February 1... : i I PLEDGE FORM The event runs from 8 a.m. to 6 p.m. on Tuesday February 12, 2013 Event name: Contact name: Work phone: Home phone: Mailing address: City: Province: Postal Code: Email: Full Name Street Address & City Postal Code Pledges Collected Please specify cash, cheque, Visa or MC Receipt *The individual that raises the most money will receive an Pad. L COUNTY OF SIMCOF Page 96 of 114 11 a) Mayor H.S. Hughes re: Warden's Bonspiel, February 1... Page 97 of 114 i Street Address & City ..- Collected Please specify cheque, .- or COUNTY OF S�NtcoF For [he Greuter Good --��_ 705- For more information, contact: 726 -9300 ext. 1425 or cheryl.maurice @simcoe.ca Page 97 of 114 12a) Announcements of Interest to the Public: 1. 2013 Oro -Me... 9 i�Ea•,,r,ip oJ' Prand Heritage, Exrilnag Fntirre The Township of Oro - Medonte is currently accepting nominations for two awards: ORO- MEDONTE CITIZEN OF THE YEAR Do you know a neighbor, friend or family member who deserves recognition for their contribution to make the Township a better place to live, work and play? Mayor H.S. Hughes will make a presentation, on behalf of Council, to the successful recipient at the Oro World's Fair. ONTARIO SENIOR OF THE YEAR The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one outstanding local senior. The Award is in conjunction with the Ministry of Citizenship and Immigration. Council will make a presentation at a Council meeting at the Township Administration Centre. Recipients must be over 65 years old and are people who have made their communities better places to live. Achievements in many fields would qualify, for example in Arts /Literature; Community Service /Voluntarism; Education; Environment/Science; Fitness /Recreation /Sport Humanitarian Activities; and /or Keeping History Alive. The submission deadline for both awards is March 1, 2013. Written submissions, briefly outlining the reasons for the nomination, must be signed by the nominator and will be accepted at the Township Administration Centre or by mail to the Clerk's Department, Township of Oro - Medonte, 148 Line 7 S., Box 100, Oro, ON, LOL 2X0. Nominations for each award are to be made separately. Nominees must be a resident of Oro - Medonte Page 98 of 114 13a) Correspondence dated November 21, 2012 from Gabe Gr... 2008628 Ontario Limited Wednesday, November 21, 2012 VIA FAX The Corporation of the Township of Oro - Medonte `Township of Oro - Medonte P.O. Box Oro, Ontario LOL 2XO Attention: Andrea Leigh Dear Sirs/Madames: RE: 2008628 Ontario Limited Subdivision Agreement with the Township of Oro - Medonte- Diamond Valley Estates I am writing to you further to our meeting of the 6 of September at your offices with respect to the above noted Subdivision Agreement. I confirm that all the parties are aware that on or about May 2006 an Agreement was entered into between 2008628 Ontario Limited, the adjoining land owners and the Corporation of the Township of Oro- Medonte a copy of which is enclosed for your reference. At that time it was agreed that certain funds would be paid to the Township in order to construct a private recreational facility and in exchange the Township confirmed and agreed that the development charges per lot would be $3,427.00 pursuant to paragraph 6 of the Agreement between the parties. In the process of finalizing the sub - division Agreement both parties neglected to transfer this information to their solicitors and as a result of an omission, although it is clear and evident that both parties intended that the development charges be set at $3,427.00 per lot for the Diamond Valley Estates site, this provision is not part of the Subdivision Agreement. I am writing to request that the Township's Counsel review the position taken by the Township that the development charges were not set at $3,427.00 as both morally and legally it is evident that there was full intent of the Township to agree and furthermore, 2008628 Ontario Limited honoured its obligations pursuant to the Agreement and paid $153,150.68 in order to share the construction of the private recreational facility. It would not be correct either morally or legally for you to rely upon the fact that there was an omission with respect to setting out development charges and I ask the Township to properly reconsider the matter, amend the Sub - Division Agreement if required or set the development charges at the amount of $3,427.00 per lot for the Diamond Valley Estates as agreed. I also confinn that there does not appear to be any disagreement that that was the intention of the parties all along and we would again request that you take steps to amend the records and documentation to correctly reflect the Agreement made by the parties in good faith. Yours very truly, 2008628 Ontario Limited Per: Gabe Grossi Page 99 of 114 13a) Correspondence dated November 21, 2012 from Gabe Gr... STATEMENT OF INTENT Between --- ...._.. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE and 2008628 ONTARIO LIMITED and 1452711 ONTARIO LIMITED and 850892 ONTARIO LIMITED (WITHOUT PREDJUDICE) 2008628 Ontario Limited agrees to: 1. Provide the Township with funds totaling $153,150.68, which represents their share of the cost of constructing a private recreational facility ($260,000.00!219 lots x 129 lots), with 50% of the funds payable by March 1, 2006 and the remaining 50% of the funds payable by May 1, 2006. This amount may be reduced by an amount equal to the labour cost of constructing a recreation facility, if some or all of the labour is provided by 2008628 Ontario Limited pursuant to a Facility Development Agreement. 2. Pay the Township cash -in -lieu of parkland at the time of the entering into the Subdivision Agreement, with the cash -in -lieu amount being at least $20,000.00. 3. Dedicate all lands not to be used for residential lots to the Township as environmental land at no charge and free of any encumbrances as part of the Subdivision Agreement. 1452711 Ontario Limited agrees to: Provide the Township with funds totaling $98,538.81, which represents their share of the cost of constructing a private recreational facility ($260,000.00!219 lots x 83 lots), with 50% of the funds payable by March 1, 2006 and the remaining 50% of the funds payable by May 1, 2006. 2. Provide the Township with funds totaling $40,000.00, which represents the raw value of the two new premium lots that the Township will allow to be added to the Plan of Subdivision, with 50% of the funds payable by March 1, 2006 and the remaining 50% of the funds payable by May 1, 2006, subject to approval being obtained from the Ontario Municipal Board. Page 100 of 114 13a) Correspondence dated November 21, 2012 from Gabe Gr... 3. Revise the Plan of Subdivision to provide for a 10.0 metre wide pedestrian/ emergency access to the parkland block owned by the Township of Oro - Medonte. 4. Dedicate all lands not to be used for residential lots to the Township as environmental land at no charge and free of any encumbrances as part of the Subdivision Agreement. 850892 Ontario Limited agrees to: Provide the Township with funds totaling $8,310.50, which represents their share of the cost of constructing a private recreational facility ($260,000.00/219 lots x 7 lots), with 50% of the funds payable by March 1, 2006 and the remaining 50% of the funds payable by May 1, 2006. In exchange for the above, the Township of Oro - Medonte agrees to: 1. Provide a credit against 50% of the Development Charges payable for recreation to 2008628 Ontario Ltd. in the amount of $46,569.63 ($3,427.00 x 21.4% - $733.37 per lot/2 x 129 lots). 2. Provide a credit against 50% of the Development Charges payable for recreation to 850892 Ontario Ltd. in the amount of $2,566.83 ($3,427.00 x 21.4% - $733.37 per lot/2 x 7 lots). 3. Provide a credit against 50% of the Development Charges payable for recreation to 1452711 Ontario Limited in the amount of $30,435.27 ($3,427.00 x 21.4% - $733.37 per lot/2 x 83 lots). 4. Provide a credit of 100% of the Development Charges payable for recreation to 1452711 Ontario Limited in the amount of $1,466.75 ($3,427.00 x 21.4% - $733.37 per lot x 2 lots) for the two new lots that the Township will permit on the subject lands. 5. Agree to collect the Development Charges at the building permit stage, except for that component of the Development Charges that is dedicated to recreation. 6. Agree to establish the Development Charges amount at $3,427.00 per lot (or a lesser amount adopted by Council) to be collected at the building permit stage. 7. Support amendments to the Draft Conditions at the Ontario Municipal Board to implement this agreement. 8. Prepare the site plan for the property and manage the construction of the facility on the Sweetwater Park lands. 9. Use the funds generated by this agreement ($400,305.11) for the construction of the facility on the Sweetwater Park lands. Page 101 of 114 13a) Correspondence dated November 21, 2012 from Gabe Gr... Page 102 of 114 13b) Correspondence dated January 15, 2013 from Shauna T... RECEIVED JAN 1 5 2013 ORO- MEDONTE TOWNSHIP hmpaa.--lation, 1101 horseshoe valley road, compartment 51, rr#1, barrie, on, L4M 4Y8 January 15th, 2013 Township of Oro- Medonte 148 Line 7 S Box 100 Oro, ON LOL 2X0 Attention: Mr. Shawn Binns The Horseshoe Valley Property Owner's Association is respectfully requesting that the current By -Law restricting fires on Municipal Property be waived for Monday February 18th to allow for a fire at the Family Day Event in the Horseshoe Valley Memorial Park. The park has been a great addition to the Township and we would like to add a community Winterfest for the citizens to enjoy the winter outdoor event and warm up as needed throughout the day. All safety precautions will be strictly adhered to and the fire will be monitored at all times by one of the Board members or assigned volunteers. We will also ensure that everything is cleaned up and ashes are safely disposed of. We appreciate the support of the Township and hope that the By -Law will be waived once again this year. Respectfully submitted, Shauna Tozser HVPOA, President Page 103 of 114 13c) Correspondence dated January 10, 2013 from The Frie... to- January 10th, 2013 Township of Oro - Medonte 148 Line 7 S Box 100 Oro, ON LOL 2X0 Attention: Mr. Shawn Binns The Friends of Sugarbush are once again respectfully requesting that the current By -Law restricting fires on Municipal Property be waived for Monday February 18th to allow for a fire at the Family Day Event in Sweetwater Park. This was a wonderful attraction last year and allows for the community residents to enjoy the winter outdoor event and warm up as needed throughout the day. 1N All safety precautions will be strictly adhered to and the fire will be monitored at all times by one of the committee members or assigned volunteers. We will also ensure that everything is cleaned up and ashes are safely disposed of. We appreciate the support of the Township and hope that the By -Law will be waived once again this year. Sincerely, The Friends of Sugarbush Event Committee "To grow community spirit in Sugarbush" Page 104 of 114 13d) Correspondence dated January 16, 2013 from Wendy Su... CITY HALL 70 COLLIER STREET TEL. (705) 726.4242 FAX (705) 739 -4243 January 16, 2013 The City of BAME THE CORPORATION OF THE CITY OF BARRIE CITY CLERK'S OFFICE "Committed to Service Excellence" J. Douglas Irwin Director of Corporate Services /Clerk Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 P.O. BOX 400 BARRIE, ONTARIO L4M 4T5 File: C06 Re: COUNCIL MOTION 13 -G -012 - 2013 -2014 COMMITTEE APPOINTMENTS - MEMBERS OF COUNCIL AND BOARD OF DIRECTORS OF THE LAKE SIMCOE REGION AIRPORT CORPORATION AND DOWNTOWN BARRIE BUSINESS IMPROVEMENT AREA Dear Mr. Irwin: On behalf of the City of Barrie I wish to advise you that Council adopted the following motion at its City Council meeting held on January 14, 2013: 1. That Councillors be appointed to the various committees and boards of the City of Barrie in accordance with Mayor J. Lehman's recommendations as specified in Appendix "A" to Staff Report CLK001 -13, for a term ending November 30, 2014, unless otherwise noted. 2_ That the Township of Oro - Medonte be requested to provide written confirmation in accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the City of Barrie's appointments to the Lake Simcoe Regional Airport Board of Directors as specified in Appendix "A" to Staff Report CLK001 -13. 3. That Darren Vella, Kate Ramos and Nick L'Ecuyer be appointed to the Board of Directors of the Downtown Barrie Business Improvement Area (B.I.A.) to fill current board vacancies for a term of office to expire on November 30, 2014, as recommended by the Downtown Barrie B.I.A. 4.. That the composition of the Board of Directors of the Downtown BIA be amended to add a non - voting past chair's position. Page 105 of 114 13d) Correspondence dated January 16, 2013 from Wendy Su... The following is an excerpt from Appendix "A" to Staff Report CLK001 -13, with the specific details related to the City of Barrie's appointments to the Lake Simcoe Regional Airport Corporation. Committee, Board or Appointee(s) End of Term of Office Commission Lake Simcoe Region Mayor J. Lehman November 30, 2014 Airport Corporation Councillor M. Prowse November 30, 2014 H. Kirolos, Director of Strategy and January 31, 2015 Economic Development S. Murray, Citizen Representative January 31, 2015 J. Babulic, Citizen Member May, 2013 or until such time as the applications received in response to an advertisement of the position have been considered by Council. Please provide written confirmation of the City of Barrie's appointment to the Lake Simcoe Regional Airport Board of Directors as referenced in paragraph 2 of the Council motion. If you have any questions concerning the above, please do not hesitate to contact the City Clerk's Office. Yours truly, Wendy Sutherland Supervisor of Administrative Support Services cc: M. Drumm, Airport Manager Page 106 of 114 13e) Correspondence dated January 14, 2013 from Martin B... Ministry of Agriculture, Food and Rural Affairs 1 Stone Road West, 4t1 Floor Guelph Ontario N1G 4Y2 Rural Programs Branch January 14, 2013 Ministere de ['Agriculture, de ('Alimentation et des Affaires rurales 1 Stone Road West, 4e etage Guelph (Ontario) N1G 4Y2 J. Douglas Irwin Director of Corporate Services, Clerk Township of Oro - Medonte 148 Line 7 South BOX 100 Oro, Ontario LOL 2X0 Dear Mr. Irwin: Ontario ANA 2i? Subject: Director's decision on an appeal made under the Ontario Wildlife Damage Compensation Program established by Order on Council 1313/2011 Please find attached my decision on an appeal your municipality - the Township of Oro - Medonte had made against the report of a Second Valuer. The report of the Second Valuer was regarding a claim submitted through your municipality under the Ontario Wildlife Damage Compensation Program by livestock owner — Henry Regelink of 65 Line 11 N, Hawkestone, Ontario, LOL 1 TO. As reflected in my decision, I have supported the report of the First (Municipal) Valuer and upheld the appeal by your municipality. I am therefore also requesting the Township of Oro - Medonte to comply with the Director's decision by issuing payment to the livestock owner and submit the normal application for reimbursement to the Ontario Ministry of Agriculture, Food and Rural Affairs. Since the appeal was successful, we are returning the enclosed cheque for the appeal fee of $2.5.00 which your municipality had deposited. If you have any questions, please contact Robin Chandra, Financial Officer at 519- 826 -3508. Yours truly, f a Ohl Director for the Ontario Wildlife Damage Compensation Program Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 Good Things Grow in Ontario Bureau principal du ministere: 1 Stone Road West, Guelph (Ontario) N1G 4Y2 A bonne terre, bons produits Foodiand ONTAPIO Page 107 of 114 13e) Correspondence dated January 14, 2013 from Martin B... Ministry of Agriculture, Food and Rural Affairs 1 Stone Road West, 411 Floor Guelph Ontario N1 G 4Y2 Rural Programs Branch Ministere de I'Agriculture, de I'Alimentation et des Affaires rurales 1 Stone Road West, 41 €tage Guelph (Ontario) N1G 4Y2 Ontario Director's Decision # 2013— 01 Director's Decision on an Appeal made under the Ontario Wildlife Damage Compensation Program Established by Order in Council 1313/2011 BACKGROUND On June 22, 2011, the Lieutenant Governor in Council signed Order -in- Council 1313/2011 [the "OIC "], which created the Ontario Wildlife Damage Compensation Program [the "Program "]. The OIC came into effect on July 1, 2011. The purpose of the Program is to provide compensation to eligible applicants for damages caused to livestock, poultry or honey bees (including beehive related equipment) by certain species of wildlife (undomesticated animals) as designated in the Program Guidelines by the Minister of Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA). The Program is application - based, which means an applicant must apply to and meet all of the requirements of the Program. A claim for compensation was made under the Program by livestock owner — Henry Regelihk of 65 Line N, Hawkestone, Ontario, LOL 1TO (the "Applicant ") through the Township of Oro - Medonte (the "Municipality'). The claim for damages to livestock that occurred September 12, 2012 was investigated and reported on by Mr. Andrew McNiven (the "Municipal Valuer"). His report which is also dated September 12, 2012 concluded that damages to livestock (two mature fallow deer bucks) were caused by wildlife (coyotes) within the meaning of the Program, and the Municipal Valuer therefore awarded an amount of $16,000.00 (sixteen thousand dollars) as compensation. The Program Administrator, OMAFRA upon receiving the report of the Municipal Valuer was dissatisfied with the valuation and requested for a Second Valuer to re- evaluate the claim in conformity with Section 14 (3) of the Order in Council that established the Program. The Second Valuer conducted an investigation and provided a report dated November 12, 2012. Copies of the report were provided to the Applicant, Municipality and Program Administrator. The findings of the Municipal Valuer were not supported by the Second Valuer. After re- evaluating the claim, the Second Valuer in her report awarded $350.00 (three hundred and fifty dollars) as compensation. /2 7 Good Things Grow in Ontario A, bonne terre. bons produits Foodland ONTARIO Page 108 of 114 13e) Correspondence dated January 14, 2013 from Martin B... 2 f� After receiving the report of the Second Valuer, both the Applicant and Municipality exercised their respective option pursuant to Section 15 (1) and Section 15 (2) of the Order in Council by submitting appeals to the Director (myself) that were received December 11, 2012, as both the Applicant and Municipality disagreed with the report of the Second Valuer. DECISION Based on the reasons provided below, and in accordance with my authority under section 15(4) of the OIC, I am of the opinion that the first Valuer's report reflects what happened, therefore the appeal is allowed. Ill. REASONS Director's Authority Under Order -in- Council 1313/2011 Section 15(4) of the OIC defines my authority to make decisions under the Program upon an appeal. Section 15(4) of the OIC provides as follows: (4) Upon receiving an appeal pursuant to section 15(1), section .15(2) or section 15(3) of this OIC, the Director may do one of the following: (a) Where the Director is of the belief that the first Valuer's report reflects what happened, follow the recommendations set out therein; (b) Where the Director is of the belief that the second Valuer's report reflects what happened, follow the recommendations set out therein; (c) Where the Director is of the belief the both the Valuers' reports are reflective of what happened but the amount of compensation being recommended by both reports is not proper, substitute the Director's opinion for that of the Valuers as to the quantum of compensation the owner of Livestock or Poultry or the owner of the Bee Colony, Beehive or Beehive Related Equipment (as the case may be) should receive, subject to sections 18 and 19 of this OIC, under the Program. Section 18 of the OIC provides that the Applicant cannot receive compensation in excess of the amount set out in the Program Guidelines made under the OIC for damages caused by wildlife. Section 19 of the OIC provides that the Applicant cannot receive more compensation in excess of the fair market value, as determined by the calculation set out in the Program Guidelines made under the OIC for damages caused by wildlife. In short, any decision that I make must fit within the authority set out in section 15(4) of the OIC and cannot contravene sections 18 or 19 of the OIC. W, Page 109 of 114 13e) Correspondence dated January 14, 2013 from Martin B... 2. Review of the Reports and Reasons for Decision The following table provides a summary of the valuations made by the First Valuer (Municipal Valuer) and the Second Valuer: I have reviewed reports of both the First (Municipal) Valuer and Second Valuer and material provided therewith, and upon review and reflection of the two valuations, I am of the opinion that the First (Municipal) Valuer's report reflects what happened. Therefore, I am upholding the First (Municipal) Valuer findings in account of the loss of two mature fall deer bucks. I am further of the opinion that the proper quantum of compensation to be provided in this case is $16,000.00 (sixteen thousand dollars). My decision is supported by information provided by the First (Municipal) Valuer, e.g. uniqueness of livestock, the limited number of this specific type of livestock to replace the animals and the revenue generated by each of these animals in this unique tourism business. Martin Bohl Director appointed under section 6(1)(m) of the OIC Dated on this 14th day of January, 2013 Page 110 of 114 15a) A By -law to Repeal By -law 2011 -164 and Amend the zo... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -004 A By -law to Repeal By -law 2011 -164 and Amend the zoning provisions On lands described as follows: Parts 3, 4, and 7 of Plan 51 R- 37583, Part 2 of Plan 51 R- 37762, and Parts 1 and 2 of Plan 51 R -38590 Oro Township of Oro - Medonte, County of Simcoe WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to rezone the subject lands, in accordance with Sections C2 and C3 of the Official Plan; AND WHEREAS the lands affected by Schedule "A" have been amended to include additional lands in the Open Space Zone subsequent to the public meeting, in accordance with Section 34 (17) Council deems that the giving of further public notice is not required due to the public benefit of the amendment; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule 'A2' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the lands being Parts 3, 4, and 7 of Plan 51 R- 37583, Part 2 of Plan 51 R- 37762, and Parts 1 and 2 of Plan 51 R -38590 respectively, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from no zone to Open Space (OS) Zone as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. That By -law 2011 -164 is hereby repealed in its entirety. 3. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 23RD DAY OF JANUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 111 of 114 15a) A By -law to Repeal By -law 2011 -164 and Amend the zo... Page 112 of 114 15b) A By -law to Repeal By -law No. 2001 -096, "A By -law t... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -008 A By -law to Repeal By -law No. 2001 -096 "A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Doug and Ruth Kingsbury described as lands as follows: 21 Forestplain Road Lot 20, Plan 1719, Concession 1, designated as Parts 1 and 2, Plan 51 R -5711 Township of Oro - Medonte, County of Simcoe Roll# 4346 - 030 - 012 - 26179" WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; AND WHEREAS Council of the Township of Oro - Medonte did on the 26th day of September 2001 , enact By -Law No. 2001 -096, A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Doug and Ruth Kingsbury; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT By -law No. 2001 -096 be repealed in its entirety 2. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 23RD DAY OF JANUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 113 of 114 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2013 -007 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 23, 2013 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, January 23, 2013, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 23T" DAY OF JANUARY, 2013. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 114 of 114