03 13 2013 Council Minutes4 ; � 'ff/'j/'4 Weonte.,
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Wednesday, March 13, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:02 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Tamara Obee, Manager Health & Safety, Human Resources;
Rick Yule, Supervisor Parks and Facilities; Samah Othman, Executive
Assistant, Corporate Communications Specialist
Also Cathy Buckingham, Denis Galbraith, John Maxwell, Klaus Kuch, Sue and
Present: Gord Roehner, R. D'Arcy Vachon, Judy Smith, Edna Caldwell
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130313 -1
Moved by Lancaster, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, March 13, 2013
be received and adopted.
Carried.
Page 1 of 14
Council Meeting Minutes — March 13, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130313 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:03 p.m. to discuss
• personal matter affecting an identifiable individual;
• litigation affecting the municipality;
• acquisition /disposition of land..
Carried.
b) Motion to Rise and Report.
Motion No. C130313 -3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 6:41 p.m. and recess until 7:00 p.m. at which time
we shall Report on the Closed Session Items 4
c) Andria Leigh, Director of Development Services re: Litigation affecting the
municipality (County Official Plan Status Update);
d) Andria Leigh, Director of Development Services re: Litigation affecting the
municipality (2109 20/21 Sideroad);
e) Robin Dunn, CAO re: Personal matters about an identifiable individual
(Transportation Services);
f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Simcoe Road, Plan 589).
Carried.
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Council Meeting Minutes — March 13, 2013.
c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(County Official Plan Status Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C130313 -4
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services re: Litigation affecting the municipality (County Official
Plan Status Update) be received.
Carried.
d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(2109 20/21 Sideroad).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C130313 -5
Moved by Lancaster, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services re: Litigation affecting the municipality (2109 20/21
Sideroad) be received.
Carried.
e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Transportation
Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. C130313 -6
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Personal matters about an identifiable individual (Transportation Services) be
received.
Carried.
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Council Meeting Minutes — March 13, 2013.
f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Simcoe Road, Plan 589) [deferred from March 6, 2013 meeting].
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development Services.
Motion No. C130313 -7
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Confidential Report No. CS2013 -05, Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Simcoe Road, Plan 589) be
received and adopted.
2. And That staff proceed as outlined in Confidential Report No. CS2013 -05 and report
back to Council.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, March 6, 2013.
Motion No. C130313 -8
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
6, 2013 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Catherine Buckingham, President & CEO, TNR Industrial Doors Inc., re: Recipient of
HUB HKMB Impact Award, 2012 RBC Canadian Women Entrepreneur Awards.
Council presented a certificate to Catherine Buckingham.
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Council Meeting Minutes — March 13, 2013.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. F12013 -07, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Statement of Accounts - February 28, 2013.
Motion No. C130313 -9
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. Fl 2013 -07, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO re: Statement of Accounts - February 28, 2013 be received for information
only.
2. And That the accounts for the month of February 2013 totalling $1,416,682.91 be
received.
Carried.
b) Report No. F12013 -08, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO
re: Treasurer's Statement of Remuneration.
Motion No. C130313 -10
Moved by Coutanche, Seconded by Meyer
Be it resolved that Report No. F12013 -08, Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO re: Treasurer's Statement of Remuneration be received
for information only.
Carried.
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Council Meeting Minutes — March 13, 2013.
c) Report No. RC2013 -05, Shawn Binns, Director of Recreation and Community Services
re: Tender RC2013 -T -01 Parks Turf Maintenance.
Motion No. C130313 -11
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC2013 -05, Shawn Binns, Director of Recreation and Community
Services re: Tender RC2013 -T -01 Parks Turf Maintenance be received and
adopted.
2. That tender contract RC2013 -T -01 Schedule "A" Parks - Grass Cutting and
Trimming be awarded to TNT Services.
3. That tender contract RC2013 -T -01 Schedule "B" Parks — Aeration and Fertilization
be awarded to Ron Burton & Sons.
4. That the appropriate by -laws be brought forward for Council's consideration.
5. And further that the bidding list be informed of Council's decision under the Director
of Recreation and Community Services' signature.
Carried.
d) Report No. RC2013 -06, Shawn Binns, Director of Recreation and Community Services
re: Oro - Medonte Firefighters Association.
Motion No. C130313 -12
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2013 -06, Shawn Binns, Director of Recreation and Community
Services re: Oro - Medonte Firefighters Association be received and adopted.
2. That the Oro - Medonte Firefighters Association be requested to submit the applicable
fee of $664.00 for Arena Ice Rental permit #3362 in accordance with the Township
policy.
3. And That the applicant be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Defeated.
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Council Meeting Minutes — March 13, 2013.
e) Report No. DS2013 -08, Andria Leigh, Director of Development Services, re: Site Plan
Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013- SPA -01, Part of Lot
22, Concession 8, Oro, Being Part 1, Plan 51R- 35062, Being all of PIN 58549 -0026 LT
(Former Township of Oro) [refer to Item 15a)] [deferred from March 6, 2013 meeting].
Motion No. C130313 -13
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS 2013 -008, Andria Leigh, Director of Development Services, re:
Site Plan Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013 -SPA-
01, Part of Lot 22, Concession 8, Oro, Being Part 1, Plan 51 R- 35062, Being all of
PIN 58549 -0026 LT (Former Township of Oro) be received and adopted.
2. That the Township of Oro - Medonte enters into a Site Plan Agreement with 2278763
Ontario Incorporated to permit the construction of a new office, VIP viewing area,
and storage facility to replace an existing two - storey office and VIP viewing area
associated with the Barrie Speedway.
3. That the appropriate By -law for the Site Plan Agreement for the lands described as
Part of Lot 22, Concession 8, being Part 1 on RP 51 R- 35062, be brought forward for
Council's consideration.
4. And That the landowner be notified of Council's decision under the Director of
Development Services' signature.
Carried.
Page 7 of 14
Council Meeting Minutes — March 13, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Bruce Stanton Simcoe North MP, Proposed New Federal Electoral
Boundaries.
Motion No. C130313 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved
That the correspondence dated March 11, 2013 and presented by Mayor H.S. Hughes, re:
Bruce Stanton Simcoe North MP, Proposed New Federal Electoral Boundaries be
received.
Whereas the Federal Electoral Boundary Commission for Ontario has proposed a new
riding named Barrie - Oro - Springwater
And Whereas a portion of the former Medonte Township is included in the new electoral
riding
And Whereas the former Townships of Oro and Medonte were amalgamated in 1994 thus
creating the Township of Oro - Medonte
Now Therefore The Council of the Township of Oro - Medonte support Bruce Stanton, MP
Simcoe North, in his submission to have the name "Medonte" included in the name of the
new electoral riding to appropriately reflect that a portion of the new electoral riding
encompasses the Township of Oro - Medonte
And that Bruce Stanton, MP Simcoe North, Patrick Brown, MP Barrie, Kellie Leitch, MP
Simcoe -Grey be advised of Council's decision under the Mayor's signature.
Carried.
b) Mayor H.S. Hughes re: 2013 Budget Allocations for Orillia & Area Physician Recruitment
Committee and Barrie Area Physician Recruitment.
Motion No. C130313 -15
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes and Councillor Meyer, re:
2013 Budget Allocations for Orillia & Area Physician Recruitment Committee and Barrie
Area Physician Recruitment be received.
2. That the Township of Oro - Medonte approve a funding request to the Orillia & Area
Physician Recruitment Committee in the amount of $10,000.
3. That the Township of Oro - Medonte approve a funding request to the Barrie Area
Physician Recruitment in the amount of $10,000.
4. And that the applicants be advised of Council's decision accordingly under the Mayor's
signature.
Carried.
Page 8 of 14
Council Meeting Minutes — March 13, 2013.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. County of Simcoe, Solid Waste Management, Public Open House Sessions, March
11 -26, 2013.
2. County of Simcoe, Notice of Public Meeting re: Term of Simcoe County Warden,
Tuesday, March 26, 2013, 10:00a.m., Council Chambers, Simcoe County
Administration Centre, 1110 Highway 26, Midhurst.
3. 46th Annual Pitch -In Week, April 21 -27, 2013.
b) Correspondence dated March 1, 2013 from Ontario Municipal Board re: Memorandum of
Oral Decision on February 13, 2013 and Order of the Board re: Crestwood Park
Holdings Inc., 2012- OPA -02.
Staff Recommendation: Receive.
c) Minutes of Midland Public Library meeting held on January 10, 2013.
Staff Recommendation: Receive.
Motion No. C130313 -16
Moved by Evans, Seconded by Lancaster
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. County of Simcoe, Solid Waste Management, Public Open House Sessions,
March 11 -26, 2013.
2. County of Simcoe, Notice of Public Meeting re: Term of Simcoe County Warden,
Tuesday, March 26, 2013, 10:OOa.m., Council Chambers, Simcoe County
Administration Centre, 1110 Highway 26, Midhurst.
3. 46th Annual Pitch -In Week, April 21 -27, 2013.
b) Correspondence dated March 1, 2013 from Ontario Municipal Board re:
Memorandum of Oral Decision on February 13, 2013 and Order of the Board re:
Crestwood Park Holdings Inc., 2012- OPA -02.
Received.
c) Minutes of Midland Public Library meeting held on January 10, 2013.
Received.
Carried.
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Council Meeting Minutes — March 13, 2013.
13. COMMUNICATIONS:
a) Correspondence dated February 22, 2013 from Town of Innisfil re: Shoreline
Development Responsibilities Forum, March 28, 2013, Innisfil Town Hall.
Motion No. C130313 -17
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated February 22, 2013 from Town of Innisfil re:
Shoreline Development Responsibilities Forum, March 28, 2013, Innisfil Town Hall
be received.
2. That Councillors Evans, Coutanche and Crawford be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
b) Correspondence dated February 22, 2013 from Jim Purnell re: Springwater Provincial
Park.
Motion No. C130313 -18
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence dated February 22, 2013 from Jim Purnell re:
Springwater Provincial Park be received and forwarded to the County of Simcoe under
the Director of Corporate Services /Clerk's signature.
Carried.
c) Correspondence received March 4, 2013 from R. D'Arcy Vachon, Project Development
Ontario, SkyPower Global re: Request for Municipal Council Support Resolution, 10 MW
Ground - Mounted Solar Project, 1251 Line 1 North.
Motion No. C130313 -19
Moved by Meyer, Seconded by Crawford
Be it resolved that the correspondence received March 4, 2013 from R. D'Arcy Vachon,
Project Development Ontario, SkyPower Global re: Request for Municipal Council
Support Resolution, 10 MW Ground - Mounted Solar Project, 1251 Line 1 North be
deferred to enable the applicant to make a presentation to Council including up to date
soil analysis.
Carried.
Page 10 of 14
Council Meeting Minutes — March 13, 2013.
Motion No. C130313 -20
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence received March 4, 2013 from R. D'Arcy Vachon, Project
Development Ontario, SkyPower Global re: Request for Municipal Council Support
Resolution, 10 MW Ground - Mounted Solar Project, 1251 Line 1 North be received.
2. That Council supports the Request for Municipal Council Support for a 10 MW Ground -
Mounted Solar Project at 1251 Line 1 North for a FIT 2.1 application submission.
3. That the applicant provide the Township with the completed soil analysis confirming the
soil class designation.
4. And That the appropriate Municipal Council Support Resolution be completed under the
Director of Corporate Services /Clerk's signature.
Deferred.
d) Correspondence from Oro - Medonte Chamber of Commerce re: 2013 Business Awards
Dinner & Silent Auction, Thursday, April 11, 2013, Hawk Ridge Golf Club, 5:30pm- Cocktails;
6:30pm- Dinner.
Motion No. C130313 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence from Oro - Medonte Chamber of Commerce re: 2013 Business
Awards Dinner & Silent Auction, Thursday, April 11, 2013, Hawk Ridge Golf Club,
5:30pm- Cocktails; 6:30pm- Dinner be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Meyer, Lancaster, Crawford
and Evans be authorized to attend without per diem.
3. And That the CAD's office arrange tickets and RSVP accordingly.
Carried.
e) Correspondence received March 6, 2013 from Kevin Foster, President, Ontario Association
of Fire Chiefs re: OAFC Municipal Politicians Seminar, May 5 -6, 2013, DoubleTree Toronto
Airport Hotel, Toronto.
Motion No. C130313 -22
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence received March 6, 2013 from Kevin Foster, President, Ontario
Association of Fire Chiefs re: OAFC Municipal Politicians Seminar, May 5 -6, 2013,
DoubleTree Toronto Airport Hotel, Toronto be received.
2. That Councillors Meyer and Coutanche be authorized to attend.
3. And That the CAD's office register the attendees.
Carried.
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Council Meeting Minutes — March 13, 2013.
f) Correspondence from Autism Ontario re: Ontario Marks World Autism, Awareness Day
by Raising the Flag in 444 Communities Across the Province and Request to Proclaim
April 2, 2013 as "World Autism Awareness Day ".
Motion No. C130313 -23
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence from Autism Ontario re: Ontario Marks World Autism,
Awareness Day by Raising the Flag in 444 Communities Across the Province and
Request to Proclaim April 2, 2013 as "World Autism Awareness Day" be received.
2. That the Township of Oro - Medonte proclaim April 2, 2013 as "World Autism
Awareness Day ".
3. That the proclamation be posted on the Township's website and the CAO's office
coordinate the flag raising awareness day.
4. And Further That the applicant be advised of Council's decision under the Mayor's
signature.
Carried.
g) Correspondence dated February 27, 2013 from Mayor Linda Collins, Township of
Springwater re: Annual Log- Sawing Contest - Elmvale Maple Syrup Festival, Saturday,
April 20, 2013.
Motion No. C130313 -24
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated February 27, 2013 from Mayor Linda Collins,
Township of Springwater re: Annual Log- Sawing Contest - Elmvale Maple Syrup
Festival, Saturday, April 20, 2013 be received.
2. That Lumberjack Lancaster accept the challenge to participate in the Annual Log -
Sawing Contest.
3. And Further That Mayor Collins, Township of Springwater, be advised of the
Township of Oro - Medonte's intent to win this exciting event, under the Mayor's
signature.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 12 of 14
Council Meeting Minutes — March 13, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -023: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 2278763
Ontario Incorporated described as lands as follows: Part of Lot 22, Concession 8,
Being Part 1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46- 010- 009 - 06700,
Township of Oro - Medonte, County of Simcoe [deferred from March 6, 2013 Council
meeting].
Motion No. C130313 -25
Moved by Lancaster, Seconded by Evans
Be it resolved that By -Law:
a) 2013 -023: A By -law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro - Medonte and 2278763 Ontario
Incorporated described as lands as follows: Part of Lot 22, Concession 8, Being Part
1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46- 010 - 009 - 06700, Township of
Oro - Medonte, County of Simcoe.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -026: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, March 13, 2013.
Motion No. C130313 -26
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2013 -026, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, March 13, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 13 of 14
Council Meeting Minutes — March 13, 2013.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130313 -27
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now adjourn at 8:20 p.m.
Mayor, H.S. 4ugh fS Cle , J. YOr-JJf s Irwin
Carried.
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