03 20 2013 Sp Council MinutesTHE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
To 14 't Ish ip Of
Wednesday, March 20, 2013
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes (arrived @ 4:45 p.m.)
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (arrived @ 4:36 p.m.)
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 4:30 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Tamara Obee, Manager Health & Safety, Human Resources;
Chris Williams, Aird & Berlis LLP
Also
Present: None.
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
In the absence of Mayor H.S. Hughes, Deputy Mayor Hough assumed the Chair and
called the meeting to order followed by a private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. SC130320 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Special Council meeting of Wednesday, March
20, 2013 be received and adopted.
Carried.
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Special Council Meeting Minutes — March 20, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS2013 -010, Andria Leigh, Director of Development Services, re: Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
Ridgewood Court, Registered Plan M -1004 [refer to Items 5a) and b)].
Motion No. SC130320 -2
Moved by Evans, Seconded by Meyer
Be it resolved
1. That Report No. DS2013 -010, Andria Leigh, Director of Development Services, re:
Certificate of Substantial Completion and Acceptance (Municipal Underground
Services) for Ridgewood Court, Registered Plan M -1004 be received and adopted;
2. That the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Services) for Ridgewood Court for Horseshoe Valley Lands
Limited dated March 12, 2013, Registered Plan 51 M -1004;
3. That the appropriate By -laws be brought forward for Council's consideration;
4. And That the Developer be notified of Council's decision under the Director of
Development Services signature.
Carried.
5. BY -LAWS:
a) By -Law No. 2013 -028: Being a By -Law to Authorize the Issuance of the Certificate
of Substantial Completion and Acceptance (Municipal Underground Services) for
Horseshoe Valley Lands Limited (Ridgewood Court), Plan 51 M -1004.
b) By -Law No. 2013 -029: A By -law to Remove a Holding Provision on lands described
as follows: Part Lots 3 and 4, Concession 4, Oro, Part 15, Plan 51 R- 30671, T/W
easement over Parts 3, plan 51 R- 30671, as in LT 522878, Oro - Medonte, Township
of Oro - Medonte (Geographic Township of Oro), County of Simcoe, PIN 74055 -0121
(LT), (known as Horseshoe Valley Lands — Ridgewood Court Subdivision),
Registered Plan 51 M -1004, Township of Oro - Medonte, County of Simcoe.
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Special Council Meeting Minutes — March 20, 2013.
Motion No. SC130320 -3
Moved by Lancaster, Seconded by Crawford
Be it resolved that:
a) By -Law No. 2013 -028: Being a By -Law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Municipal Underground Services) for
Horseshoe Valley Lands Limited (Ridgewood Court), Plan 51 M -1004;
b) By -Law No. 2013 -029: A By -law to Remove a Holding Provision on lands described
as follows: Part Lots 3 and 4, Concession 4, Oro, Part 15, Plan 51 R- 30671, T/W
easement over Parts 3, plan 51 R- 30671, as in LT 522878, Oro - Medonte, Township
of Oro - Medonte (Geographic Township of Oro), County of Simcoe, PIN 74055 -0121
(LT), (known as Horseshoe Valley Lands — Ridgewood Court Subdivision),
Registered Plan 51 M -1004, Township of Oro - Medonte, County of Simcoe;
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
6. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. SC130320 -4
Moved by Meyer, Seconded by Lancaster
Be it resolved that we do now go in Closed Session at 4:33 p.m. to discuss
• Solicitor - client privilege;
• Labour relations /employee negotiations.
Mayor H.S. Hughes assumed the Chair.
Carried.
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Special Council Meeting Minutes — March 20, 2013.
b) Motion to Rise and Report.
Motion No. SC130320 -5
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 5:31 p.m. and Report on the Closed Session
Items 6
c) Doug Irwin, Director of Corporate Services /Clerk re: Solicitor - client privilege
(Lakeshore Promenade)
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Arbitration).
Carried.
c) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege (Lakeshore
Promenade).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Chris Williams, Aird & Berlis LLP.
Motion No. SC130320 -6
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated March 7, 2013 and presented
by Chris Williams, Aird & Berlis LLP re: Solicitor - client privilege (Lakeshore Promenade)
be received; and that the Township Solicitor proceed as outlined.
Carried.
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Arbitration).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee,
Manager, Health & Safety, Human Resources, Chris Williams, Aird & Berlis LLP.
Motion SC130320 -7
Moved by Crawford, Seconded by Meyer
Be it resolved that the confidential correspondence dated March 14, 2013 and
presented by Robin Dunn, CAO re: Labour relations /employee negotiations (Arbitration)
be received; and that the CAO is authorized to resolve arbitration matters and advise
Council of the disposition of such matters.
Carried.
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Special Council Meeting Minutes — March 20, 2013.
7. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
8. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -027: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Wednesday, March 20, 2013.
Motion No. SC130320 -8
Moved by Crawford, Seconded by Lancaster
Be it resolved that By -Law No. 2013 -027: Being a by -law to confirm the proceedings of
the Special Council meeting held on Wednesday, March 20, 2013 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
9. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. SC130320 -9
Moved by Meyer, Seconded by Crawford
Be it resolved that we do now adjourn at 5:34 p.m.
Carried.
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