03 06 2013 Council Minutesg
Township
Protect Heritage, Exri iok, Fwurer
Wednesday, March 6, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Regrets: Deputy Mayor Ralph Hough
TIME: 9:06 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: FinancelTreasurer /Deputy CAO; Andria Leigh, Director of Development
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Bobbi Lovering, Chief Building Official; Tamara Obee, Manager Health &
Safety, Human Resources; Janette Teeter, Deputy Clerk; Samah
Othman, Executive Assistant, Corporate Communications Specialist
Also J. Ellis; S. Craig
Present:
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 13
Council Meeting Minutes — March 6, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130306 -1
Moved by Crawford, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, March 6, 2013 be
received and adopted as amended to defer Items:
10f) Report No. DS2013 -008, Andria Leigh, Director of Development Services, re: Site
Plan Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013- SPA -01,
Part of Lot 22, Concession 8, Oro, Being Part 1, Plan 51 R- 35062, Being all of PIN
58549 -0026 LT (Former Township of Oro) and
15c) By -Law No. 2013 -023: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
2278763 Ontario Incorporated described as lands as follows: Part of Lot 22,
Concession 8, Being Part 1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46-
010- 009 -06700 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE.
to the March 13, 2013 Council meeting, and
4c) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Simcoe Road, Plan 589) pending further investigation by the Clerk.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130306 -2
Moved by Crawford, Seconded by Evans
Be it resolved that we do now go in Closed Session at 9:08 a.m. to discuss
• personal matter affecting an identifiable individual.
Carried.
Page 2 of 13
Council Meeting Minutes — March 6, 2013.
b) Motion to Rise and Report.
Motion No. C130306 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 9:50 a.m. and recess until 10:00 a.m. at which
time we shall Report on the Closed Session Items 4
d) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Oro - Medonte History Association).
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (February
21, 2013 Human Resources Committee).
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Bill 168
Investigation).
Carried.
c) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Simcoe Road, Plan 589).
The item was deferred pending further investigation by the Clerk.
d) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Oro - Medonte History Association).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette
Teeter, Deputy Clerk.
Motion No. C130306 -4
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the confidential correspondence dated February 28, 2013 and presented by
Robin Dunn, CAO, re: Personal matters about an identifiable individual (Oro -
Medonte History Association) be received.
2. And That the members of the Oro - Medonte History Association be thanked for their
contribution to the community under the CAO's signature.
Carried.
Page 3 of 13
Council Meeting Minutes — March 6, 2013.
e) Robin Dunn, CAO re: Personal matters about an identifiable individual (February 21,
2013 Human Resources Committee).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette
Teeter, Deputy Clerk,
Motion No. C130306 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Personal matters about an identifiable individual (February 21, 2013 Human
Resources Committee) be received and that Council adopts Motion No. HR130221 -8 of
the Human Resources Committee meeting held on Thursday, February 21, 2013, and
that the CAO report back as outlined before end of June 2013.
Carried.
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Bill 168
Investigation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette
Teeter, Deputy Clerk; Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. C130306 -6
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, re:
Personal matters about an identifiable individual (Bill 168 Investigations) be
received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, February 27, 2013.
Motion No. C130306 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
February 27, 2013, be adopted as printed and circulated.
Carried.
Page 4 of 13
Council Meeting Minutes — March 6, 2013.
b) Minutes of Recreation Technical Support Group meeting held on Thursday, February 28,
2013.
Motion No. C130306 -8
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of Recreation Technical Support Group meeting
held on Thursday, February 28, 2013 be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Introduction of Audit Team from Gaviller and Company LLP.
Mayor H.S. Hughes and Members of Council were introduced to Sue Bragg, Laura
McCrae and Mike Switzer, Gaviller and Company LLP and had an overview of the
auditing process.
b) Report No. F12013 -06, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Development Charges.
Motion No. C130306 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. F12013 -06, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO, re: Development Charges be received.
2. That the financial statement relating to the Development Charges Reserve Fund for
the year 2012 be received.
3. And That a copy of the said financial statement be forwarded to the Ministry of
Municipal Affairs under the Director of Finance/Treasurer /Deputy CAO's signature.
Carried.
Page 5 of 13
Council Meeting Minutes — March 6, 2013.
c) Andria Leigh, Director of Development Services, re: Septic Maintenance Program.
A PowerPoint presentation was presented.
Motion No. C130306 -10
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the PowerPoint presentation presented by Andria Leigh, Director of
Development Services and Bobbi Lovering, Chief Building Official, re: Septic
Maintenance Program be received.
2. And That staff report back to Council.
Carried.
d) Report No. DS2013 -006, Andria Leigh, Director of Development Services, re: Building
Division Permit Fee Review.
Motion No. C130306 -11
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2013 -006, Andria Leigh, Director of Development Services, re:
Building Division Permit Fee Review be received and adopted.
2. That a draft fees By Law Amendment be prepared.
3. That the required public notice as per the Building Code Act Section 7(6)(7)(8) be
provided.
4. And That the By -Law be brought forward for Council's consideration.
Carried.
Page 6 of 13
Council Meeting Minutes — March 6, 2013.
e) Report No. DS2013 -007, Andria Leigh, Director of Development Services, re: Site Plan
Agreement (2065726 Ontario Inc.) 2013- SPA -01, Part of Lot 21, Concession 9, Oro,
Being Part 1, Plan 51 R- 28590, Being all of PIN 58549 -0026 LT (Former Township of
Oro) [refer to Item 15b)].
Motion No. C130306 -12
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. DS 2013 -007, Andria Leigh, Director of Development Services, re:
Site Plan Agreement (2065726 Ontario Inc.) 2013- SPA -01, Part of Lot 21,
Concession 9, Oro, Being Part 1, Plan 51 R- 28590, Being all of PIN 58549 -0026 LT
(Former Township of Oro) be received and adopted.
2. That the Township of Oro - Medonte enters into a Site Plan Agreement
with 2065726 Ontario Inc. to permit the construction of four self- storage buildings in
addition to the current industrial building.
3. That the appropriate By -law for the Site Plan Agreement for the lands described as
Part of Lot 21, Concession 9, being Part 1 on RP 51 R- 28590, be brought forward for
Council's consideration.
4. And That the owner be notified of Council's decision under the Director of
Development Services' signature.
Carried.
f) Report No. DS2013 -008, Andria Leigh, Director of Development Services, re: Site Plan
Agreement (2278763 Ontario Incorporated Barrie Speedway) 2013 - SPA -01, Part of Lot
22, Concession 8, Oro, Being Part 1, Plan 51R- 35062, Being all of PIN 58549 -0026 LT
(Former Township of Oro) [refer to Item 15c)].
The item was deferred to the March 13, 2013 Council meeting.
Page 7 of 13
Council Meeting Minutes — March 6, 2013.
g) Report No. DS2013 -009, Andria Leigh, Director of Development Services, re: Zoning
By -law Amendment 2012 - ZBA -12 (1820827 Ontario Inc.) [refer to Item 15d)].
Motion No. C130306 -13
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS2013 -009, Andria Leigh, Director of Development Services, re:
Zoning By -law Amendment 2012 - ZBA -12 be received and adopted.
2. That Zoning By -law Amendment Application 2012- ZBA -12 for Township of Oro -
Medonte, being on Schedule 'A9' to Zoning By -law 97 -95, as amended, is hereby
further amended by changing the,zone symbol applying to the land described as Lot
1, Registered Plan 1156, 1391 Highway 11, in the former geographic Township of
Oro, now in the Township of Oro - Medonte, from General Commercial (GC) Zone to
General Commercial Exception 221 (GC *221) Zone.
3. That the Clerk bring forward the appropriate By -law for Council's consideration.
4. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Crawford, re: Draft 2013 CAO Work Objectives [to be distributed at meeting].
Correspondence was distributed to the Members of Council.
Motion No. C130306 -14
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated March 6, 2013 and presented by Councillor
Crawford, re: Draft 2013 CAO Work Objectives be received and approved.
2. And That the CAO provide a status update before the end of the third quarter.
Carried.
b) Councillor Coutanche, correspondence dated February 12, 2013 from Bill & Chris
Stonkus, re: New Septic Inspections, Correspondence dated January 2012.
Motion No. C130306 -15
Moved by Coutanche, Seconded by Meyer
Be it resolved that the information presented by Councillor Coutanche, re:
Correspondence dated February 12, 2013 from Bill & Chris Stonkus, New Septic
Inspections, Correspondence dated January 2012 be received.
Carried.
Page 8 of 13
Council Meeting Minutes — March 6, 2013.
c) Councillors Lancaster and Evans, re: Recreation Technical Support Group Membership
Vacancy.
Motion No. C130306 -16
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the verbal information presented Councillors Lancaster and Evans, re:
Recreation Technical Support Group Membership Vacancy be received.
2. And That staff proceed with advertising for a Recreation Technical Support Group
member to fill the vacancy.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. 46th Annual Pitch -In Week, April 21 -27, 2013.
2. County of Simcoe, Solid Waste Management, Public Open House Sessions, March
11 -26, 2013.
b) Correspondence dated January 14, 2013 from Joyce Mayne, Fundraising Coordinator,
Canadian Cancer Society re: Request to Proclaim April "Daffodil Month ".
Staff Recommendation: Receive, Proclaim, Post to Township Website.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on January 25,
2013 and highlights of meeting held on February 22, 2013.
Staff Recommendation: Receive.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 25,
2013 and highlights of meeting held on February 22, 2013.
Staff Recommendation: Receive.
Page 9 of 13
Council Meeting Minutes — March 6, 2013.
Motion No. C130306 -17
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. 46th Annual Pitch -In Week, April 21 -27, 2013.
2. County of Simcoe, Solid Waste Management, Public Open House Sessions,
March 11 -26, 2013.
b) Correspondence dated January 14, 2013 from Joyce Mayne, Fundraising
Coordinator, Canadian Cancer Society re: Request to Proclaim April "Daffodil
Month ".
Received, Proclaimed, Post to Township Website.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on January 25,
2013 and highlights of meeting held on February 22, 2013.
Received.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 25,
2013 and highlights of meeting held on February 22, 2013.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated February 21, 2013 from the Ontario Municipal Board, re: 2012 -A-
25 (Robert & Patricia Dasovic), 911 Bass Lake Side Road West.
Motion No. C130306 -18
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated February 21, 2013 from the Ontario Municipal
Board, re: 2012 -A -25 (Robert & Patricia Dasovic), 911 Bass Lake Side Road West
be received.
Carried.
Page 10 of 13
Council Meeting Minutes — March 6, 2013.
b) Correspondence received February 25, 2013 from Lyn Hird, Clowes Women's Institute,
re: Request for Township Pins.
Motion No. C130306 -19
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence received February 25, 2013 from Lyn Hird, Clowes
Women's Institute, re: Request for Township Pins be received.
2. That the Clowes Women's Institute's request for 40 Township pins when
representing the area at the District Annual Convention be approved.
3. That any unused pins be returned to the Township.
4. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2013 -020: A By -law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Comm ittees/Technical Support Groups, and Expenses for Employees, and to
Repeal By -law Nos. 2011 -012 and 2012 -156.
b) By -Law No. 2013 -022 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 2065726
Ontario Inc. described as lands as follows: Part of Lot 21, Concession 9, Being Part
1, Plan 51 R28590, as in 58549 -0108 LT ROLL # 43 -46- 010 - 009 -07903 TOWNSHIP
OF ORO- MEDONTE COUNTY OF SIMCOE.
c) By -Law No. 2013 -023: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 2278763
Ontario Incorporated described as lands as follows: Part of Lot 22, Concession 8,
Being Part 1, Plan 51 R35062, as in 58549 -0026 LT ROLL # 43 -46- 010- 009 -06700
TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE.
Item c) was deferred to the March 13, 2013 Council meeting.
Page 11 of 13
Council Meeting Minutes — March 6, 2013.
d) By -Law No. 2013 -024 A By -law to amend the zoning provisions On lands described
as follows: Lot 1, Registered Plan 1156, 1391 Highway 11, Township of Oro -
Medonte, County of Simcoe, Roll # 4346- 010 - 006 - 16200.
e) By -Law No. 2013 -025 A By -law to Appoint Municipal Weed Inspectors And to
Repeal By -law No. 2012 -043.
Motion No. C130306 -20
Moved by Meyer, Seconded by Evans
Be it resolved that By -Law:
a) 2013 -020: A By -law to Provide for Remuneration and Expenses for Members of
Council and Council's Appointees to Local Boards and Committees/Technical
Support Groups, and Expenses for Employees, and to Repeal By -law Nos. 2011-
012 and 2012 -156, be read a first, second and third time, as amended to increase
the per diem Schedules "A" and "B" by $5.00 for half day or evening meeting and
$10.00 for full day meeting, passed, be engrossed by the Deputy Clerk, signed and
sealed by the Mayor.
Carried.
Motion No. C130306 -21
Moved by Crawford, Seconded by Lancaster
Be it resolved that By -Laws:
b) By -Law No. 2013 -022 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 2065726
Ontario Inc. described as lands as follows: Part of Lot 21, Concession 9, Being Part
1, Plan 51 R28590, as in 58549 -0108 LT ROLL # 43 -46- 010 - 009 -07903 TOWNSHIP
OF ORO- MEDONTE COUNTY OF SIMCOE.
d) By -Law No. 2013 -024 A By -law to amend the zoning provisions On lands described
as follows: Lot 1, Registered Plan 1156, 1391 Highway 11, Township of Oro -
Medonte, County of Simcoe, Roll # 4346- 010 - 006 - 16200.
e) By -Law No. 2013 -025 A By -law to Appoint Municipal Weed Inspectors And to
Repeal By -law No. 2012 -043.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk,
signed and sealed by the Mayor.
Carried.
Page 12 of 13
Council Meeting Minutes — March 6, 2013.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -021: being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, March 6, 2013.
Motion No. C130306 -22
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2013 -021: being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, March 6, 2013 be read a first, second and
third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130306 -23
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now adjourn at 11:48 a.m.
Mayo , H.S. ug es
'�Coak A6t�
Depuk Clerk, Janette Teeter
Carried.
Page 13 of 13