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THE TOWNSHIP OF ORO- MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
MEETING MINUTES
Robinson Room
Thursday, November 1, 2012 TIME: 7:08 p.m.
2010 — 2014 COUNCIL
Present: Councillor Kelly Meyer, Chair Councillor Marty Lancaster
Tim Crawford Nancy Stoddart
Reta Regelink
Regrets: Tracey Rynard
Staff: Shawn Binns, Director of Recreation and Community Services
Marie Brissette, Committee Coordinator
Also Present: Councillor John Crawford, Steve Posluns, Darren Drury,
Rosa Ann Thomas, Gary Young
1. ADOPTION OF AGENDA
a) Motion to Adopt the Agenda.
Motion No. RTSG121101 -1
Moved by Regelink, Seconded by Crawford
It is recommended that the agenda for the Recreation Technical Support Group meeting of
Thursday, November 1, 2012 be received and adopted.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST
None declared.
3. ADOPTION OF MINUTES OF PREVIOUS MEETING:
a) Minutes of the Recreation Technical Support Group meeting held on May 31, 2012.
Motion No. RTSG121101 -2
Moved by Crawford, Seconded by Regelink
It is recommended that the draft minutes of the Recreation Technical Support Group
meeting held on Thursday, May 31, 2012 be adopted as printed and circulated.
Carried.
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Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
4. DEPUTATIONS:
a) Steve Posluns, Oro Minor Hockey, re: Ice Time Allocation.
Motion No. RTSG121101 -3
Moved by Stoddart, Seconded by Crawford
It is recommended by the information presented by Steve Posluns, Darren Drury,
Rosa Ann Thomas, Gary Young, Oro Minor Hockey, re: Ice Time Allocation be received.
Carried.
5. COMMUNICATIONS:
a) Councillor Meyer, re: Sir Sam Steele Bench Unveiling.
Motion No. RTSG121101 -4
Moved by Crawford, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the verbal
information presented by Councillor Meyer, re: Sir Sam Steele Bench Unveiling be
received.
Carried.
b) Report No. RC2012 -21, Shawn Binns, Director of Recreation and Community Services,
re: Review of 2012 Parks Operations Issues.
Motion No. RTSG121101 -5
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that Report No.
RC2012 -21, Shawn Binns, Director of Recreation and Community Services, re: Review
of 2012 Parks Operations Issues be received.
Carried.
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Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
c) Report No. RC2012 -22, Shawn Binns, Director of Recreation and Community Services,
re: RFP #RC2012 -03 Supply and Install of Playground Equipment.
Motion No. RTSG121101 -6
Moved by Crawford, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that Report No.
RC2012 -22, Shawn Binns, Director of Recreation and Community Services, re: RFP
#RC2012 -03 Supply and Install of Playground Equipment be received.
Carried.
d) Shawn Binns, Director of Recreation and Community Services, re: Draft Special Events
By -Law.
Motion No. RTSG121101 -7
Moved by Crawford, Seconded by Stoddart
It is recommended by the Recreation Technical Support Group that the Draft Special
Events By -Law presented by Shawn Binns, Director of Recreation and Community
Services be received.
Carried.
e) Report No. RC2012 -25, Shawn Binns, Director of Recreation and Community Services,
re: ATVs on Roads.
Motion No. RTSG121101 -8
Moved by Regelink, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that Report No.
RC2012 -025, Shawn Binns, Director of Recreation and Community Services, re: ATVs
on Roads be received.
Carried.
f) Tim Crawford, re: Leisure Activities.
Motion No. RTSG121101 -9
Moved by Stoddart, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the information
presented by Tim Crawford, re: Leisure Activities be received.
Carried.
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Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
g) Councillor Lancaster, re: Active Transportation.
Motion No. RTSG121101 -10
Moved by Crawford, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the verbal
information presented by Councillor Lancaster, re: Active Transportation be received.
Carried.
h) Councillor Lancaster, re: Solar Microfit Opportunities.
Motion No. RTSG121101 -11
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that the verbal
information presented by Councillor Lancaster, re: Solar Microfit Opportunities.
Carried.
i) Shawn Binns, Director of Recreation and Community Services, re: Cycling Strategy.
Motion No. RTSG121101 -12
Moved by Crawford, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the information
presented by Shawn Binns, Director of Recreation and Community Services, re: Cycling
Strategy be received.
Carried.
j) Shawn Binns, Director of Recreation and Community Services, re: Orillia Public Library
Motion No. RTSG121101 -13
Moved by Stoddart, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the information
presented by Shawn Binns, Director of Recreation and Community Services, re: Orillia
Public Library be received.
Carried.
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Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
k) Closed Session Item: Shawn Binns, Director of Recreation and Community Services, re:
Acquisition /disposition of Land (Parkland Acquisition).
Motion No. RTSG121101 -14
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that we do now go in
Closed Session at 9:17 p.m. to discuss
• acquisition /disposition of land.
Carried.
Motion No. RTSG121101 -15
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that we do now Rise at
9:35 p.m. and Report on Item k) Closed Session Item: Shawn Binns, Director of
Recreation and Community Services, re: Acquisition /disposition of Land (Parkland
Acquisition).
Carried.
The following staff were present: Shawn Binns, Director of Recreation and Community
Services; Marie Brissette, Committee Coordinator.
Motion No. RTSG121101 -16
Moved by Regelink, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that Closed Session
Item: Confidential Report No. RC2012 -26, Shawn Binns, Director of Recreation and
Community Services, re: Acquisition /disposition of Land (Parkland Acquisition) be
received.
Carried.
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Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
6. NEXT MEETING DATE
Thursday, January 31, 2013 at 7:00 p.m.
7. ADJOURNMENT
a) Motion to Adjourn.
Motion No. RTSG121101 -17
Moved by Crawford, Seconded by Stoddart
It is recommended that we do now adjourn at 9:39 p.m.
Carried.
4
for Meyer, Chair ar4 Briss tte, Committee Coordinator
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