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Wednesday, February 6, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster (arrived at 9:05 a.m.)
Councillor John Crawford
Councillor Dwight Evans (left at 9:39 a.m.)
TIME: 9:03 a.m.
Staff ' Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Shawn
Binns, Director of Recreation and Community Services; Bobbi Lovering,
Chief Building Official
Also S. Craig, J.Ellis
Present:
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130206 -1
Moved by Evans, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, February 6, 2013
be received and adopted as amended to withdraw:
9a) Berardo Mascioli, Lake Simcoe Aeropark Inc., re: Aeropark Status of Activities; and
11 a) Councillor Crawford, re: Draft 2013 CAO Work Objectives.
Carried
Page 1 of 13
Council Meeting Minutes — February 6, 2013.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Evans declared a pecuniary interest on Item 6c) Minutes of Committee of
Adjustment meeting held on Thursday, January 24, 2013 as he had an application
considered by the Committee of Adjustment. Councillor Evans left at 9:39 a.m. and was
not present during the discussion or vote on this matter.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130206 -2
Moved by Crawford, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss
• personal matters affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C130206 -3
Moved by Crawford, Seconded by Meyer
Be it resolved that we do now Rise at 9:39 a.m. and Recess until 10:00 a.m. at which
time we shall Report on the Closed Session Item 4:
c) Andria Leigh, Director of Development Services, re: Personal matters about an
identifiable individual (Committee Member).
Carried.
Page 2 of 13
Council Meeting Minutes — February 6, 2013.
c) Andria Leigh, Director of Development Services, re: Personal matters about an
identifiable individual (Committee Member).
The following staff were present: Robin Dunn, Chief
Director of Corporate Services /Clerk; Andria Leigh,
Bobbi Lovering, Chief Building Official.
Motion No. C130206 -4
Moved by Meyer, Seconded by Crawford
Administrative Officer; Doug Irwin,
Director of Development Services;
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services, re: Personal matters about an identifiable individual
(Committee Member) be received.
Carried.
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C130206 -5
Moved by Meyer, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer re: Personal matters about an identifiable individual (Committee
Member) be received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, January 23, 2013.
Motion No. C130206 -6
Moved by Crawford, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
January 23, 2013, be adopted as printed and circulated.
Carried.
Page 3 of 13
Council Meeting Minutes — February 6, 2013.
b) Minutes of Human Resources Committee meeting held on Friday, January 18, 2013.
Motion No. C130206 -7
Moved by Meyer, Seconded by Crawford
Be it resolved that the draft minutes of Human Resources Committee meeting held on
Friday, January 18, 2013 be received.
Carried.
c) Minutes of Committee of Adjustment meeting held on Thursday, January 24, 2013.
Councillor Evans declared a pecuniary interest on Item 6c) Minutes of Committee of
Adjustment meeting held on Thursday, January 24, 2013 as he had an application
considered by the Committee of Adjustment. Councillor Evans left at 9:39 a.m. and was
not present during the discussion or vote on this matter.
Motion No. C130206 -8
Moved by Crawford, Seconded by Meyer
Be it resolved that the draft minutes of Committee of Adjustment meeting held on
Thursday, January 24, 2013 be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Berardo Mascioli, Lake Simcoe Aeropark Inc., re: Aeropark Status of Activities.
The item was withdrawn.
Page 4 of 13
Council Meeting Minutes — February 6, 2013.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. F12013 -02, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Report on Tax Arrears.
Motion No. C130206 -9
Moved by Meyer, Seconded by Crawford
Be it resolved that Report No. F12013 -02, Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO re: Report on Tax Arrears be received for information.
Carried.
b) Report No. F12013 -03, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Statement of Investment Activities,
Motion No. C130206 -10
Moved by Crawford, Seconded by Meyer
Be it resolved that Report No. F12013 -03, Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO re: Statement of Investment Activities be received for
information.
Carried.
c) Report No. TES2013 -01, Jerry Ball, Director of Transportation and Environmental
Services, re: Easement Agreement with Hydro One Networks Inc.
Motion No. C130206 -11
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That Report No. TES2013 -01, Jerry Ball, Director of Transportation and
Environmental Services, re: Easement Agreement with Hydro One Networks Inc. be
received and adopted.
2. That the Township of Oro - Medonte enter into an Easement Agreement with Hydro
One Networks Inc. for the portion of Lot 20 Concession 5, as shown on the sketch
provided by Hydro One Networks Inc. and attached to Report No. TES2013 -01.
3. That Hydro One Networks Inc. be responsible for all legal and survey costs related
to the easement.
4. That Hydro One Networks Inc. compensates the Township in the amount of $500.00
for the easement rights.
5. And That Hydro One Networks Inc. be notified of Council's decision under the
Director of Transportation and Environmental Services' signature.
Carried.
Page 5 of 13
Council Meeting Minutes – February 6, 2013.
d) Report No. DS2013 -002, Andria Leigh, Director of Development Services, re: Building
Permit Stats Update.
Motion No. C130206 -12
Moved by Meyer, Seconded by Crawford
Be it resolved that Report No. DS2013 -002, Andria Leigh, Director of Development
Services, re: Building Permit Stats Update be received for information.
Carried.
e) Report No. DS2013 -003, Andria Leigh, Director of Development Services, re: Certificate
of Maintenance and Final Acceptance —Stage 1 (Aboveground Services) & Stage 2
(Underground Services for Heights of Moonstone (Bachly), Registered Plan M -679 [refer
to item 15c) and d)].
Motion No. C130206 -13
Moved by Hough, Seconded by Crawford
Be it resolved
1. That Report No. DS2013 -003, Andria Leigh, Director of Development Services, re:
Certificate of Maintenance and Final Acceptance —Stage 1 (Aboveground Services)
& Stage 2 (Underground Services for Heights of Moonstone (Bachly), Registered
Plan M -679 be received and adopted.
2. That the Township issue the Certificate of Maintenance and Final Acceptance
(Aboveground Services) – Stage 1 and the Certificate of Maintenance and Final
Acceptance (Underground Services) –Stage 2 for Heights of Moonstone (Bachly
Investments Inc.) Registered Plan M -679.
3. That the Clerk bring forward the appropriate By -laws for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
Page 6 of 13
Council Meeting Minutes — February 6, 2013.
f) Report No. DS2013 -004, Andria Leigh, Director of Development Services, re:
Amendment to Subdivision Agreement for Moon Point Development, Registered Plan M-
881.
Motion No. C130206 -14
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That Report No. DS2013 -004, Andria Leigh, Director of Development Services, re:
Amendment to Subdivision Agreement for Moon Point Development, Registered
Plan M -881 be received and adopted.
2. That Sections 1.12 and 8.1 (b) of the Subdivision Agreement be amended to permit
for the installation of a Waterloo Biofilter Tertiary treatment system or equivalent.
3. That the Clerk bring forward the appropriate By -law for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
g) Report No. CS 2013 -02, Doug Irwin, Director of Corporate Services /Clerk, re: Orillia Fish
and Game Conservation Club, 2013 50/50 Draws, Request to Waive Lottery Licence
Financial Guarantee Component.
Motion No. C130206 -15
Moved by Crawford, Seconded by Hough
Be it resolved
1. That Report No. CS2013 -02, Doug Irwin, Director of Corporate Services /Clerk re:
Orillia Fish and Game Conservation Club, 2013 50/50 Draws, Request to Waive
Lottery Licence Financial Guarantee Component be received and adopted.
2. That the request to waive the Financial Guarantees /Letter of Credit component for
2013 50/50 draws from the Orillia Fish and Game Conservation Club be approved.
3. And that staff proceed accordingly and advise the applicant of Council's decision
under the Director of Corporate Services /Clerk's signature.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Crawford, re: Draft 2013 CAO Work Objectives [to be distributed at the
meeting].
The item was withdrawn.
Page 7 of 13
Council Meeting Minutes — February 6, 2013.
b) Councillor Coutanche, re: Possible Recognition of 2012 RBC Canadian Women
Entrepreneur Award Winner.
Motion No. C130206 -16
Moved by Hough, Seconded by Crawford
Be it resolved
1. That the verbal information presented by Councillor Coutanche, re: Possible
Recognition of 2012 RBC Canadian Women Entrepreneur Award Winner be
received.
2. And That the CAO's office arrange for Recognition of the individual at a future
Council meeting.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public
• Pancake Supper, Shaw's Pancake House, February 12, 2013, 4:30 -7:30 p.m.
b) Severn Sound Environmental Association minutes of meeting held on October 18, 2012.
Staff Recommendation: Receive.
c) Orillia & Area Physician Recruitment & Retention Committee minutes of meeting held on
December 18, 2012.
Staff Recommendation: Receive.
d) Midland Public Library minutes of meeting held on December 13, 2012.
Staff Recommendation: Receive.
e) Orillia Public Library minutes of meeting held on December 19, 2012.
Staff Recommendation: Receive.
f) Nottawasaga Valley Conservation Authority minutes of meeting held on December 14,
2012.
Staff Recommendation: Receive.
Page 8 of 13
Council Meeting Minutes — February 6, 2013.
Motion No. C130206 -17
Moved by Meyer, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
• Pancake Supper, Shaw's Pancake House, February 12, 2013, 4:30 -7:30 p.m.
b) Severn Sound Environmental Association minutes of meeting held on October 18,
2012.
Received.
c) Orillia & Area Physician Recruitment & Retention Committee minutes of meeting
held on December 18, 2012.
Received.
d) Midland Public Library minutes of meeting held on December 13, 2012.
Received.
e) Orillia Public Library minutes of meeting held on December 19, 2012.
Received.
f) Nottawasaga Valley Conservation Authority minutes of meeting held on December
14, 2012.
Received.
Carried.
Page 9 of 13
Council Meeting Minutes — February 6, 2013.
13. COMMUNICATIONS:
a) Correspondence dated January 22 & 29, 2013 from Cal Patterson, Warden, County of
Simcoe, re: Simcoe County Food and Agriculture Charter.
Motion No. C130206 -18
Moved by Crawford, Seconded by Hough
Be it resolved
1. That the correspondence dated January 22 & 29, 2013 from Cal Patterson, Warden,
County of Simcoe, re: Simcoe County Food and Agriculture Charter be received.
2. And Whereas Council of the Township of Oro - Medonte did enact Policy POL -ADM-
12, Food Procurement Policy on May 12, 2010.
3. And Whereas the Simcoe County Food & Agriculture Charter expands on the
Township's Policy.
4. Now Therefore the Council of the Township of Oro - Medonte endorses the vision and
principles included within the Simcoe County Food & Agriculture Charter.
5. That the County of Simcoe be advised of Council's decision under the Mayor's
signature.
6. That Mayor Hughes and Councillor Coutanche be authorized to attend the Simcoe
County Food and Agriculture Charter Steering Committee's Event on Thursday,
February 21, 2013, 2 p.m., Simcoe County Museum.
7. And That the CAD's office RSVP on behalf of the attendees.
Carried.
Page 10 of 13
Council Meeting Minutes - February 6, 2013.
b) Correspondence dated January 25, 2013, from Glenn Meeuwisse, Pulse Racing Inc., re:
Request for Partial Road Closure, Summer Epic 8 Hour - August 3, 2013 - Hardwood Ski
and Bike.
Motion No. C130206 -19
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That the correspondence dated January 25, 2013, from Glenn Meeuwisse, Pulse
Racing Inc., re: Request for Partial Road Closure, Summer Epic 8 Hour - August 3,
2013 - Hardwood Ski and Bike be received and approved on the following
conditions:
• That the applicant liaise with the Director of Transportation and Environmental
Services and the Chief Municipal Law Enforcement Officer with respect to
signage and parking.
• That the applicant provide proof of insurance naming the Township of Oro-
Medonte as an additional insured in the amount of $5,000,000.00.
• That the applicant provides appropriate notification to local residents and
businesses affected and the Ontario Provincial Police and the Township's Fire &
Emergency Services;
• That the applicant liaise with the Oro - Medonte Chamber of Commerce to
promote local businesses and area accommodations; and
• That the applicant liaise with the Director of Recreation and Community Services
with respect to an operational plan for the event.
2. And That applicant be advised of Council's decision under the Director of Corporate
Services /Clerk's signature.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 11 of 13
Council Meeting Minutes – February 6, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -010: A By -law to Amend By -law No. 2012 -143, Being a By -law to
License and Regulate Towing Companies, Tow Truck Owners and Tow Truck
Drivers ( "Towing By- law ").
b) By -Law No. 2013 -011: A By -law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro - Medonte and Oro Tastey Snacks
for the Operation of the Concession Booth at the Oro - Medonte Community Arena
and to Repeal Bylaw No. 2012 -169.
c) By -Law No. 2013 -012: A By -law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground Services) for Heights of
Moonstone — Stage 1 (Bachly Investments Inc.), Registered Plan 51 M -679.
d) By -Law No. 2013 -013: A By -law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Underground Services) for Heights of
Moonstone – Stage 2 (Bachly Investments Inc.), Registered Plan 51 M -679.
Motion No. C130206 -20
Moved by Hough, Seconded by Crawford
Be it resolved that By -Laws:
a) By -Law No. 2013 -010: A By -law to Amend By -law No. 2012 -143, Being a By -law to
License and Regulate Towing Companies, Tow Truck Owners and Tow Truck
Drivers ( "Towing By- law ").
b) By -Law No. 2013 -011: A By -law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro - Medonte and Oro Tastey Snacks
for the Operation of the Concession Booth at the Oro - Medonte Community Arena
and to Repeal Bylaw No. 2012 -169.
c) By -Law No. 2013 -012: A By -law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground Services) for Heights of
Moonstone — Stage 1 (Bachly Investments Inc.), Registered Plan 51 M -679.
d) By -Law No. 2013 -013: A By -law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Underground Services) for Heights of
Moonstone – Stage 2 (Bachly Investments Inc.), Registered Plan 51 M -679.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 12 of 13
Council Meeting Minutes — February 6, 2013.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -009: being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, February 6, 2013.
Motion No. C130206 -21
Moved by Meyer, Seconded by Crawford
Be it resolved that By -Law No. 2013 -009, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, February 6, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130206 -22
Moved by Crawford, Seconded by Hough
Be it resolved that we do now adjourn at 10:31 a.m.
Carried.
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