01 31 2013 Rec Tech Agenda - CANCELLED DUE TO WEATHERProud Heritage, Exciting Future
TOWNSHIP OF ORO- MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
MEETING AGENDA
COUNCIL CHAMBERS
Thursday, January 31, 2013
TIME: 7:00 p.m.
1. ADOPTION OF AGENDA
a) Motion to Adopt the Agenda.
2. DISCLOSURE OF PECUNIARY INTEREST
3. ADOPTION OF MINUTES OF PREVIOUS MEETING:
a) Minutes of the Recreation Technical Support Group meeting held on Thursday,
November 1, 2012.
4. DEPUTATIONS:
a) Lindsay Hare, Simcoe Muskoka District Health Unit, re: Active Transportation
Plan.
5. COMMUNICATIONS:
a) Shawn Binns, Director of Recreation and Community Services, re: Ice
Allocation Policy.
b) Tim Crawford, re: Leisure Activities [from the November 1, 2012 meeting].
c) Shawn Binns, Director of Recreation and Community Services, re: Draft
Heritage Committee Terms of Reference.
d) Shawn Binns, Director of Recreation and Community Services, re: Oro -
Medonte Community Arena Options.
6. NEXT MEETING DATE
Thursday, February 28, 2013 at 7:00 p.m.
7. ADJOURNMENT
a) Motion to Adjourn.
Page 1 of 10
3a) Minutes of the Recreation Technical Support Group me...
THE TOWNSHIP OF ORO- MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
7oun J�ipot f� onte MEETING MINUTES
Robinson Room
Proud Heritage, Exciting Fuurrr
Thursday, November 1, 2012 TIME: 7:08 p.m.
2010 — 2014 COUNCIL
Present:
Councillor Kelly Meyer, Chair Council' : Marty Lancaster
Tim Crawford
Reta Regelink
Regrets: Tracey Rynard
Nand' n..Jddart
Staff: Shawn Binns, Director of R ,.::ration and Community Services
Marie Brissette, CommitteL .;oordinator
Also Present: Councillor John Crawford, StevL. ' "slues, Darren Drury,
Rosa Ann Thom 'nary Young
1. ADOPTION OF AGENDA
a) Motion to Adopt the Agenda.
Motion No. RTSG121101 -1
Moved by Regelink, Seconded by Crawford
It is recommended that the agenda for the Recreation Technical Support Group meeting of
Thursday, November 1, 2012 be received and adopted.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST
None declared.
3. ADOPTION OF MINUTES OF PREVIOUS MEETING:
a) Minutes of the Recreation Technical Support Group meeting held on May 31, 2012.
Motion No. RTSG121101 -2
Moved by Crawford, Seconded by Regelink
It is recommended that the draft minutes of the Recreation Technical Support Group
meeting held on Thursday, May 31, 2012 be adopted as printed and circulated.
Carried.
Page 1 of 6
Page 2 of 10
3a) Minutes of the Recreation Technical Support Group me...
Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
4. DEPUTATIONS:
a) Steve Posluns, Oro Minor Hockey, re: Ice Time Allocation.
Motion No. RTSG121101 -3
Moved by Stoddart, Seconded by Crawford
It is recommended by the information presented by Steve Posluns, Darren Drury,
Rosa Ann Thomas, Gary Young, Oro Minor Hockey, re: Ice Time Allocation be received.
Carried.
5. COMMUNICATIONS:
a) Councillor Meyer, re: Sir Sam Steele Bench Unveiling.
Motion No. RTSG121101 -4
Moved by Crawford, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the verbal
information presented by Councillor Meyer, re: Sir Sam Steele Bench Unveiling be
received.
Carried.
b) Report No. RC2012 -21, Shawn Binns, Director of Recreation and Community Services,
re: Review of 2012 Parks Operations Issues.
Motion No. RTSG121101 -5
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that Report No.
RC2012 -21, Shawn Binns, Director of Recreation and Community Services, re: Review
of 2012 Parks Operations Issues be received.
Carried.
Page 2 of 6
Page 3 of 10
3a) Minutes of the Recreation Technical Support Group me...
Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
c) Report No. RC2012 -22, Shawn Binns, Director of Recreation and Community Services,
re: RFP #RC2012 -03 Supply and Install of Playground Equipment.
Motion No. RTSG121101 -6
Moved by Crawford, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that Report No.
RC2012 -22, Shawn Binns, Director of Recreation and Community Services, re: RFP
#RC2012 -03 Supply and Install of Playground Equipment be received.
Carried.
d) Shawn Binns, Director of Recreation and Community Services, re: Draft Special Events
By -Law.
Motion No. RTSG121101 -7
Moved by Crawford, Seconded by Stodda
It is recommended by the Recreation Technical Support Group that the Draft Special
Events By -Law presented by Shawn Binns, Director of Recreation and Community
Services be received.
Carried.
e) Report No. RC2012 -25, Shawn Binns, Director of Recreation and Community Services,
re: ATVs on Roads.
Motion No. RTSG121104 -8
Moved by Regelink, Seconded by Craw ord
It is recommended by the Recreation Technical Support Group that Report No.
RC2012 -025, Shawn Binns, Director of Recreation and Community Services, re: ATVs
on Roads be received.
Carried.
f) Tim Crawford, re: Leisure Activities.
Motion No. RTSG121101 -9
Moved by Stoddart, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the information
presented by Tim Crawford, re: Leisure Activities be received.
Carried.
Page 3 of 6
Page 4 of 10
3a) Minutes of the Recreation Technical Support Group me...
Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
g) Councillor Lancaster, re: Active Transportation.
Motion No. RTSG1 21 1 01 -1 0
Moved by Crawford, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the verbal
information presented by Councillor Lancaster, re: Active Transportation be received.
Carried.
h) Councillor Lancaster, re: Solar Microfit Opportunities.
Motion No. RTSG1 21 1 01 -1 1
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that the verbal
information presented by Councillor Lancaster, re: Solar Microfit Opportunities.
Carried.
i) Shawn Binns, Director of Recreation and Community Services, re: Cycling Strategy.
Motion No. RTSG1 21 1 01 -1 2
Moved by Crawford, Seconded by Regelin
It is recommended by the Recreation Technical Support Group that the information
presented by Shawn Binns, Director of Recreation and Community Services, re: Cycling
Strategy be received.
Carried.
j) Shawn Binns, Director of Recreation and Community Services, re: Orillia Public Library.
Motion No. RTSG1 21 1 01 -1 3
Moved by Stoddart, Seconded by Regelink
It is recommended by the Recreation Technical Support Group that the information
presented by Shawn Binns, Director of Recreation and Community Services, re: Orillia
Public Library be received.
Carried.
Page 4 of 6
Page 5 of 10
3a) Minutes of the Recreation Technical Support Group me...
Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
k) Closed Session Item: Shawn Binns, Director of Recreation and Community Services, re:
Acquisition /disposition of Land (Parkland Acquisition).
Motion No. RTSG1 21 1 01 -1 4
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that we do now go in
Closed Session at 9:17 p.m. to discuss
• acquisition /disposition of land.
Motion No. RTSG1 21 1 01 -1 5
Moved by Stoddart, Seconded by Crawford
Carried.
It is recommended by the Recreation Technical Support Group that we do now Rise at
9:35 p.m. and Report on Item k) Closed Session Item: Shawn Binns, Director of
Recreation and Community Services, re: Acquisition /disposition of Land (Parkland
Acquisition).
Carried.
The following staff were present: Shawn Binns, Director of Recreation and Community
Services; Marie Brissette, Committee Coordinator.
Motion No. RTSG1 21 1 01 -1 6
Moved by Regelink, Seconded by Crawford
It is recommended by the Recreation Technical Support Group that Closed Session
Item: Confidential Report No. RC2012 -26, Shawn Binns, Director of Recreation and
Community Services, re: Acquisition /disposition of Land (Parkland Acquisition) be
received.
Carried.
Page 5 of 6
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3a) Minutes of the Recreation Technical Support Group me...
Recreation Technical Support Group Minutes — Thursday, November 1, 2012.
6. NEXT MEETING DATE
Thursday, January 31, 2013 at 7:00 p.m.
7. ADJOURNMENT
a) Motion to Adjourn.
Motion No. RTSG1 21 1 01 -1 7
Moved by Crawford, Seconded by Stoddart
It is recommended that we do now adjourn at 9:39 p.m.
Councillor Meyer, Chair
Carried.
Marie Brissette, Committee Coordinator
Page 6 of 6
Page 7 of 10
4a) Lindsay Hare, Simcoe Muskoka District Health Unit, r...
Page 8 of 10
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RE UE T' OR t P JT TIONxBE ORE COUNCIL/COMMITTEE
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Paaa Heritage, Eartt rg Fvfore
Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the
Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in
Microsoft PowerPoint /Microsoft Word format. -/
Preferred Meeting and Date: C uri rg Uanuar133 ?r2 ?[ ReLr4A'ffG i -Rain 1Cc (sirfrpo *ourmeal;ej
I am requesting deputation to speak:
a) 0 on my own behalf; or
b) X on behalf of a group / organization / association, if b), please state name of group/ organization /association below.
rga -ra/( iiq r9-oh v-e, -Mork portafion
I would like to use: ® projector • laptop
Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers
with a total speaking time of not more than ten (10) minutes.
Lrni(saY Hare - Sivrco-c truseoka Pis-fry-id- t-i ea t-l-k (/(h 1 f
Subject of Presentation
Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to
determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that
provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's
Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic
presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in
accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law.
T15preserrE foci ail lit overSryy)GP1LniuslcoLa Di6irice -f 'a HP? uhlt-sUpm -af
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Reason w y is presentati Is important to Co ncil and to the municipality:
MIS preseiita-l-IDt feat rpquasfec' la ti Gor,t ver /f r Lao caskr- and ur IIprbvr�e j
(1A f atoal refa of -� gc1iv .t f-► a osp o &fatni arm act ve -r-avispo r-tht of
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Date of Request: ,JanIAary 231 moo( 3
Signature(s) of Speaker(s):
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Address: (20 - /67(1 Frov1 !' S-fr &Grtii 0 rt I f r a I or `F 1-3V 4 SC)
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Telephone: 7o5- 326 -j
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Fax: 70 ( — 32S-- 2'' 1 f Email: 11egisay, /-(a re- a.sb,"=
Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk,
and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior
commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Personal information on this form is collected under the legal authority, of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected
and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information
and Protection of Privacy Act. Questions about this collection Should be directed to the Clerk's Office, The Corporation of the Township of Oro- Medonte,
148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0.
01/2011
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5b) Tim Crawford, re: Leisure Activities [from the Novem...
Expanded Recreational Programs — some thoughts by Tim Crawford
I am fully aware of the reputation certain other localities have in what might be called
the arts, (Barrie and Orillia have thriving programs, particularly in music, but also in the
other fine arts. Small Parry Sound has an unbelievable music program — all for the
benefit of the community at large, and their citizens in particular).
O -M has an excellent parks and recreation program related to what could be called
"physical recreation." There seems to be excellent leadership promoting this, both in
Council and at the staff level. Those leaders are to be commended for what has been
accomplished and the futuristic planning they have developed. The RailTrail is an
example of a remarkable feature and Township recreational resource.
It might be time to find similar leadership to promote `other recreational activities that do
not focus on physical movement' commonly referred to as the arts, but that term
unfortunately has too narrow a meaning. For lack of a better phrase we could use
the term "mental recreation ".1 It is respectfully suggested that there should be a 5 -year
1
Mental recreation could involve anything that mainly engages the mind, with little or no physical activity. Yes, it would
include the arts, but extend well beyond that limited and often mis- understood term. What immediately follows includes: i) mental
recreation that is simply interesting and entertaining (light stuff), ii) recreation that mainly uses the mind, or broadens the mined,
and, iii) recreation that develops one's latent talents (talents mainly based in the mind, such as authoring and composing, and
psycho -motor talents the require considerable training of the mind and body, such as learning to play a musical instrument).
Intermixed with ii) and iii) above is the remarkable human trait of creativity.
As examples, included could be light entertainment such as: certain games, card games, chess, bridge; information
about beating the odds — determining the odds of winning a big lottery, or simply winning at a game at Casino Rama, etc. (Light
stuff.)
There could be recreational activities that combine entertainment with broadening the mind, perhaps even developing
latent talent such as: listening to or performing music, including workshops on music appreciation, song writing, composing, using
music processing software; watching or performing dance; drawing, painting, sculpting, including workshops on what might called
art appreciation; the lost art of penmanship and calligraphy "how to teach your granddaughter how to handwrite" (they've stopped
teaching it in schools); modern mathematical shapes — the new 'art' of geometry (mainly based in increasingly popular computer
software), and; geometry in nature. [The geometry most of us learned in schools is about 5% of the new geometry— and the most
boring part of it. The whole point of mentioning this is, many people (including O -M citizens) who might truly enjoy this new
spectacular geometry, don't even know it exists! This holds true for many of the topics listed in this footnote. Creating awareness
in a wide variety of fields, enriches. Applying creativity enriches even more.]
There could be various programs designed to enable persons to enjoy something which up to now has been totally
foreign to them, such as "understanding curling "; horseback riding — what is dressage ?; cricket, genealogy, and any other form of
entertainment for some reason others seem to enjoy. "Why do they enjoy these things — it seems boring to me! ?" Learning
why and in turn perhaps learning to enjoy them yourself, could enrich a person, especially a retired person — broadening her /his
interests.
(This writer is now finding curling somewhat interesting to watch on TV, but has numerous "dumb" questions he'd like to
ask about the rock or stone, and about some of the rules. The announcers never comment on that which is obviously well -known
by curlers but not by the non - curler. I'd like to spend an evening with a knowledgeable curler and ask `dumb questions' — I'd then
enjoy watching curling more. In fact, although I do not want to learn to curl, it would be fun to go on the ice just once, and try to hit
the button. Or send a slow rock down the ice with a fierce spin on it, just to see what happens. Then I'd appreciate more the talent
I see on TV. I see a number of these new programs as being one - nighters.)
There could be various forms of writing /authoring, such as writing your own memoirs, or a current history of your family,
or of your community. [We now need people writing about our local history of the 1940's, '50s and '60s — within the next 10 to 30
years the `first person history of these decades'wiII be lost for ever, unless we get people writing about it now. Much of the
Medonte book came from those who were seniors 10 -15 years ago and are not gone. Had the Medonte book not been written...]
There are activities related mainly to thinking which stimulates the brain, expanding the brain and keeping it active such
as: discussion groups with themes based on all the various sciences (the cosmos; the quantum world (which has become
absolutely amazing, once you understand it just a tiny bit); archeology; anthropology; brain science; (the new stuff they are
discovering about the brain's function is remarkable; etc.); comparative religion; certain themes based on history; political models —
the function of our senate!; law, particularly practical law for the ordinary person — wills, estate management, financial power of
attorney, power of attorney for personal care (living wills), etc.; social trends and futurism [I'd love to lead that group!]; down -to-
earth economics; psychology such as 'of children', or 'of the teenage brain,' or 'in sports'; relaxation techniques and the benefit of
mental imagery in ones health, in preparation for performances, in sports training; philosophy — such as morality, and include
fallacies, bigotry, bias, prejudice; UFOs and conspiracy theories. Perhaps there might be a demand or need for carefully balanced
discussions on key social issues: gay marriage, abortion, euthanasia, capital punishment, and maybe even a more liberal approach
to `the religion of others,' which might touch on the church and state issue. Could such issues be discussed in an absolutely
1
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5b) Tim Crawford, re: Leisure Activities [from the Novem...
plan to significantly expand programs related to mental recreation (if you don't
particularly like that term, substitute "the arts "!), along the outline in footnote 1.
The excellent long -term recreational plan the Townships now has, when it is updated,
as it will be updated from time to time, could be augmented by including in it a vision for
the arts.z
Our ever - increasing seniors demographic would be users of such a widely expanded
mental recreational program, (including the use of the hall mentioned in footnote 2) but
the program would also attract home - keepers, and perhaps some who quit school too
soon and now wish to learn. Every citizen would be encouraged to develop their latent
talents — and every one of us has some of those!
Although we might be perceived to be a rural community, we are becoming ever -so-
much more cosmopolitan, whether we like it or not. This vision, if it comes about, would
give our municipality a better balance — a more rounded recreational program. Our
municipality would then rank up there with all other progressive municipalities.
Respectfully submitted,
Tim
balanced and respectful way? The more we learn about how others think the more tolerant will be our society.
The activities should not appear threatening or embarrassing. For example, for art appreciation: "You don't need to
apologize for knowing little about fine painting, and now wish to know what others see that is so interesting in them." Or, for music
appreciation: "Beethoven's music is boring, until you notice a couple of interesting things in it, then it's kind of fun to listen to." Or
"What was it about The Beatles that radically changed popular music ?" Or, "Going to the symphony /ballet /opera would be boring,
right? Tell me why it isn't — I'm a real skeptic."
The Bottom Line An O -M citizen might reflect as follows: "I think I have a few hidden talents that I've not up to now had
the opportunity to explore and I might be a bit creative but I just don't know: now I have the time and the inclination to explore those
talents and that creativity." Or, "I'm really curious about some things. I want to exercise my mind, in fact I want to broaden my
mind. Any suggestions ?" And Oro - Medonte answers: "yes, you bet — hold onto your hat ".
If this concept is fully applied over the next 10 years, the Township could become a model, right across Canada, for
having an outstanding "comprehensive recreational program designed to appeal in some way to every one of its citizens ".
2 The following is an example or a scenario of something along this line that could be used as an ultimate, grand
objective around which mental recreation (or the arts) could be centred:
Assume that within the next 10 years it is determined that the Township needs a new multi - purpose hall. By then
hopefully the economy will have turned around, and grants from all sources are becoming more available. The hall is constructed.
It could be designed in either of two forms: (a) a simple enclosed space that could be adapted for almost for anything, or, (b) it
could be more carefully designed with some additional features (grants would be available to pay for these additional features) so
that it also functions as a fine performance hall
The hall could be the centre of some of the Township's new, broader recreational program (particularly performance -
centred recreation including a wide variety of music, and perhaps to a lesser extent dance, and drama). Aside from the diverse
functionality of the hall, there would be a prestige factor that all citizens could silently enjoy, that is, having in our Township a fine
hall for performances and presentation meetings.
3 The small town of Parry Sound has the perfect model for O -M to use for a multi - purpose hall.. With a little extra
thought and extra grant money, they made their multi - purpose hall look not like a barn, but a reasonably elegant theatre, and, due
to planning, it has good acoustics. With ease its `disappearing seating' can be collapsed and it can be converted into an elegant
banquet hall, for wedding receptions etc. The concept has been brilliantly thought -out and the complex (which includes the Bobby
Orr Museum which resulted in them acquiring extra grant money) is a community treasure. And it was mainly paid for by grants
and a few large donations. (Google: The Stockey Centre or www.stockeycentre.com)
2
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