01 23 2013 Council MinutesWednesday, January 23, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster (arrived @ 6:10 p.m.)
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:02 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Kory Chisholm,
Planner; Janette Teeter, Deputy Clerk; Samah Othman, Executive
Assistant, Corporate Communications Specialist
Also Mike Mills, Jason Allan, Richard Luff, Carol Stevens, Alex McGuire, Brian
Present: & Rhowda Bimm, Dave & Paulina Arkell, Peter Head, Klaus Kuch, Wendy
Parkinson, S. Craig, Ann Truyens, Judy Smith, Edna Caldwell, Ann
Budge
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes — January 23, 2013.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130123 -1
Moved by Evans, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, January 23, 2013
be received and adopted, as amended, to withdraw Item 10i) Report No. RC2013 -02,
Shawn Binns, Director of Recreation and Community Services re: Line 9 Boat Launch.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C130123 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 6:03 p.m. to discuss
• litigation affecting the municipality;
• personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C130123 -3
Moved by Crawford, Seconded by Evans
Be it resolved that we do now Rise at 6:25 p.m. and recess until 7:00 p.m. at which time
we shall Report on the Closed Session Items 4
c) Jerry Ball, Director of Transportation and Environmental Services re: Litigation
affecting the Municipality (Insurance Claim);
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Performance Management).
Carried.
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Council Meeting Minutes — January 23, 2013.
c) Jerry Ball, Director of Transportation and Environmental Services re: Litigation affecting
the Municipality (Insurance Claim).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services.
Motion No. C130123 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential correspondence dated January 18, 2013 and
presented by Jerry Ball, Director of Transportation and Environmental Services re:
Litigation affecting the Municipality (Insurance Claim) be received.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001,
c.25, as amended, with regard to Closed Session discussion Item 4d) [Robin Dunn,
Chief Administrative Officer, re: Personal matters about an identifiable individual
(Performance Management) to Robin Dunn, Chief Administrative Officer of the
Township of Oro - Medonte.
The following staff was present: Robin Dunn, Chief Administrative Officer.
Motion No. C130123 -5
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Performance Management) be
received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST
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Council Meeting Minutes — January 23, 2013.
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, January 9, 2013.
Motion No. C130123 -6
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
January 9, 2013 be adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Wednesday, January 16, 2013.
Motion No. C130123 -7
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
January 16, 2013 be received and adopted.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
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Council Meeting Minutes — January 23, 2013.
8. PUBLIC MEETINGS:
a) Proposed Amendment to the Official Plan and Zoning By -Law, 2012- OPA -02 and
2012- ZBA -10, being Part of Lot 20, Concession 8, Part 1, 51 R- 33801, (Oro),
Township of Oro - Medonte, 57 Line 7 North (Mills).
Deputy Mayor Hough called the meeting to order at 7:04 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 17 and 34 and,
R.S.O. 1990 c.P.13, to obtain public comment with respect to proposed Amendments to
the Official Plan and Zoning By -law, Part of Lot 20, Concession 8, Part 1, 51 R -33801
(formerly within Township of Oro), Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on January 3, 2013 and a sign posted on the subject property on the
same day.
The following correspondence was received at the meeting: None.
Andria Leigh, Director of Development Services, explained the purpose and effect of the
proposed amendments. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendments: Richard Luff (submitted written and map correspondence); Carol Stevens;
Mike Mills.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendments.
A digital recording of the meeting is available for review through the Township's
website.
There being no further comments or questions, the meeting adjourned at 7:30 p.m.
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Council Meeting Minutes — January 23, 2013.
9. DEPUTATIONS:
a) Jason Allan, Procurement, Fleet & Property Department, County of Simcoe and David
Arkell, President & CEO, 360 Energy Inc. re: Energy Management Services.
A PowerPoint presentation was presented.
Motion No. C130123 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated January 23, 2013 and presented by Jason
Allan, Sustainable Operations Coordinator, County of Simcoe and David Arkell,
President & CEO, 360 Energy Inc. re: Energy Management Services be received.
Carried.
b) Laurie Thompson and Pam Cowell on behalf of Craighurst Business Owners Association
re: Craighurst Sign Project.
A PowerPoint presentation was presented
Motion No. C130123 -9
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated January 23, 2013 and PowerPoint presentation
presented by Laurie Thompson and Mark Abbott, on behalf of Craighurst Business
Owners Association, re: Craighurst Sign Project be received.
2. That Council is supportive of the concept presented by the Craighurst Business
Owners Association.
3. That staff liaise with the Craighurst Business Owners Association and report back to
Council before the end of March, 2013.
4. And That the Craighurst Business Owners Association be advised of Council's
decision under the Director of Corporate & Strategic Initiatives' signature.
Carried.
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Council Meeting Minutes — January 23, 2013.
c) Wayne Whitechurch, Whitechurch Towing re: Towing Licensing, Enforcement Issues.
Motion No. C130123 -10
Moved by Meyer, Seconded by Coutanche
Be it resolved that the information presented by Wayne Whitechurch, Whitechurch
Towing re: Towing Licensing, Enforcement Issues be received.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: 2013 Budget Adjustments.
Motion No. C130123 -11
Moved by Evans, Seconded by Crawford
Be it resolved that the Summary of the 2013 Budget Adjustments to the December 12, 2012
Draft Budget presented by Robin Dunn, CAO and Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO re: 2013 Operating, Capital and Reserve Budgets be received.
Carried.
Recorded Vote Requested by Councillor Crawford
Councillor Crawford Yea
Councillor Evans Yea
Deputy Mayor Hough
Yea
Councillor Lancaster
Nay
Councillor Meyer
Yea
Councillor Coutanche
Yea
Mayor H.S. Hughes
Yea
b) Report No. F12013 -01, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
2013 Budget - Excluded Expenses.
Motion No. C130123 -12
Moved by Crawford, Seconded by Evans
Be it resolved that Report No. F12013 -01, Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO re: 2013 Budget - Excluded Expenses be received and
adopted.
Carried.
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Council Meeting Minutes — January 23, 2013.
c) Robin Dunn, CAO re: 2013 Operating, Capital and Reserve Budgets.
Motion No. C130123 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved that the 2013 Operating, Capital and Reserve Budgets, as amended
effective January 23, 2013, are hereby adopted.
Carried.
d) Report No. F12013 -04, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Statement of Accounts - December 31, 2012.
Motion No. C130123 -14
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. F12013 -04, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO re: Statement of Accounts - December, 2012 be received for information only.
2. And That the accounts for the month of December 2012 totalling $6,523,068.21 be
received.
Carried.
e) Hugh Murray, Fire Chief, correspondence from Emergency Management Ontario re:
Annual Emergency Management Program Statement of Completion.
Motion No. C130123 -15
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence from Emergency Management Ontario and presented
by Hugh Murray, Fire Chief re: Annual Emergency Management Program Statement
of Completion be received.
2. That Mayor Hughes and the Fire Chief be authorized to execute.
3. And That the Fire Chief forward the completed Statement of Completion to
Emergency Management Ontario.
Carried.
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Council Meeting Minutes — January 23, 2013.
f) Report No. HR2013 -01, Tamara Obee, Manager Health & Safety, Human Resources re:
2012 Year in Review and 2013 Policy Update.
Confidential correspondence was distributed under separate cover to members of
Council.
Motion No. C130123 -16
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. HR2013 -01, Tamara Obee, Manager Health & Safety, Human
Resources re: 2012 Year in Review and 2013 Policy Update be received and
adopted.
2. That POL- HS- 2- 01 -01, as amended, be enacted effective February 1, 2013.
3. That the Mayor, CAO and members of the Senior Management Team sign the 2013
Corporate Health & Safety Policy Statement which shall be posted in all work
locations in the Township.
4. And That Council and all Staff continue to consider Health & Safety to be a key
Corporate priority.
Carried.
g) Report No. DS2013 -01, Andria Leigh, Director of Development Services re: Repeal of
Site Plan Agreement — Doug and Ruth Kingsbury [refer to Item 15b)].
Motion No. C130123 -17
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS2013 -001, Andria Leigh, Director of Development Services re:
Repeal of Site Plan Agreement —Doug and Ruth Kingsbury be received and
adopted.
2. That By -law 2013 -008 authorizing the repeal of By -law No. 2001 -096 be brought
forward for Council's consideration.
3. And That the applicant's solicitor be advised of Council's decision under the Director
of Development Services' signature.
Carried.
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Council Meeting Minutes — January 23, 2013.
h) Report No. RC2013 -01, Shawn Binns, Director of Recreation and Community Services
re: Oro - Medonte Community Arena Concession Stand [to be distributed at meeting].
Motion No. C130123 -18
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2013 -01, Shawn Binns, Director of Recreation and Community
Services re: Oro - Medonte Community Arena Concession Stand be received and
adopted;
2. That Council waive the provisions of the purchasing By -law to permit a sole source
agreement with Mr. Paul Langdon and Mrs. Devoe for the lease of the Oro - Medonte
Community Arena Concession Stand for a term of January 29th -April 6th, 2013;
3. That Council authorize the release of Oro -Minor Hockey from its contractual
agreement upon confirmation that Mr. Langdon and Mrs. Devoe have fulfilled the
requirements for insurance and licenses /permits;
4. That the appropriate By -law be brought forward for Council's consideration.
5. And That the applicant be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
i) Report No. RC2013 -02, Shawn Binns, Director of Recreation and Community Services
re: Line 9 Boat Launch [to be distributed at meeting].
This item was withdrawn.
j) Report No. CS2013 -01, Doug Irwin, Director of Corporate Services /Clerk re: Municipal
Law Enforcement Occurrence Report September - December 2012.
Motion No. C130123 -19
Moved by Coutanche, Seconded by Meyer
Be it resolved that Report No. CS2013 -01, Doug Irwin, Director of Corporate
Services /Clerk re: Municipal Law Enforcement Occurrence Report September -
December 2012 be received for information only.
Carried.
Page 10 of 16
Council Meeting Minutes — January 23, 2013.
k) Doug Irwin, Director of Corporate Services /Clerk, re: Appointment of Chair, Human
Resources Committee.
Motion No. C130123 -20
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Doug Irwin, Director of Corporate
Services /Clerk re: Appointment of Chair, Human Resources Committee be received.
2. That Councillor John Crawford be appointed as Chair of the Human Resources
Committee for the 2013 term.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: Warden's Bonspiel, February 12, 2013, Penetanguishene Curling
Club, 8 Owen Street.
Motion No. C130123 -21
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence presented by Mayor H.S. Hughes re: Warden's Bonspiel,
February 12, 2013, Penetanguishene Curling Club, 8 Owen Street be received.
2. That the Township submit the $400.00 Team Registration fee to be allocated from
the Council Public Relations Account.
3. That Councillors Coutanche and Crawford be authorized to attend without per diem.
4. And That the CAO's office register the team accordingly.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. 2013 Oro - Medonte Citizen of the Year and Ontario Senior of the Year Awards
Nominations, Deadline March 1, 2013.
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Council Meeting Minutes — January 23, 2013.
13. COMMUNICATIONS:
a) Correspondence dated November 21, 2012 from Gabe Grossi, 2008628 Ontario Limited
re: 2008628 Ontario Limited Subdivision Agreement with the Township of Oro - Medonte -
Diamond Valley Estates.
Motion No. C130123 -22
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated November 21, 2012 from Gabe Grossi,
2008628 Ontario Limited re: 2008628 Ontario Limited Subdivision Agreement with the
Township of Oro - Medonte - Diamond Valley Estates be received.
Carried.
b) Correspondence dated January 15, 2013 from Shauna Tozser, Horseshoe Valley
Property Owners Association re: Request for Exemption to By -Law No. 2012 -183, Being
a By -law to Establish Regulations with Respect to Municipal Parkland, and Municipally
Owned Lands used for Recreational Purposes within the Township of Oro - Medonte.
Motion No. C130123 -23
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated January 15, 2013 from Shauna Tozser, Horseshoe
Valley Property Owners Association re: Request for Exemption to By -Law No. 2012-
183, Being a By -law to Establish Regulations with Respect to Municipal Parkland,
and Municipally Owned Lands used for Recreational Purposes within the Township
of Oro - Medonte be received.
2. That an exemption to By -Law No. 2012 -183 be granted to the Horseshoe Valley
Property Owners Association to have a fire on Monday, February 18, 2013 at the
Family Day Event in Horseshoe Valley Memorial Park.
3. And that the applicant, the Fire Chief and the Municipal Law Enforcement Officers be
advised of Council's decision under the Director of Recreation and Community
Services' signature.
Carried.
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Council Meeting Minutes — January 23, 2013.
c) Correspondence dated January 10, 2013 from The Friends of Sugarbush Event
Committee re: Request for Exemption to By -Law No. 2012 -183, Being a By -law to
Establish Regulations with Respect to Municipal Parkland, and Municipally Owned Lands
used for Recreational Purposes within the Township of Oro - Medonte.
Motion No. C130123 -24
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated January 10, 2013 from The Friends of Sugarbush
Event Committee re: Request for Exemption to By -Law No. 2012 -183, Being a By-
Law to Establish Regulations with respect to Municipal Parkland and Municipally
Owned Lands Used for Recreational Purposes within the Township of Oro - Medonte,
on Monday, February 18, 2013 be received.
2. That an exemption to By -Law No. 2012 -183 be granted to the Friends of Sugarbush
to have a fire on Monday, February 18, 2013 at the Family Day Event in Sweetwater
Park.
3. And that the applicant, the Fire Chief and the Municipal Law Enforcement Officers be
advised of Council's decision under the Director of Recreation and Community
Services' signature.
Carried.
d) Correspondence dated January 16, 2013 from Wendy Sutherland, Supervisor of
Administrative Support Services, City of Barrie re: Council Motion 13 -G -012, 2013 -2014
Committee Appointments, Members of Council and Board of Directors of the Lake
Simcoe Regional Airport Corporation.
Motion No. C130123 -25
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That correspondence dated January 16, 2013 from Wendy Sutherland, Supervisor of
Administrative Support Services, City of Barrie re: Council Motion 13 -G -012, 2013-
2014 Committee Appointments, Members of Council and Board of Directors of the
Lake Simcoe Regional Airport Corporation be received.
2. That the City of Barrie's appointments to the Lake Simcoe Regional Airport Board as
outlined in their correspondence dated January 16, 2013 be approved.
3. And That the City of Barrie and the Lake Simcoe Regional Airport be advised of
Council's decision under the Director of Corporate Services /Clerk's signature.
Carried.
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Council Meeting Minutes — January 23, 2013.
e) Correspondence dated January 14, 2013 from Martin Bohl, Director for the Ontario
Wildlife Damage Compensation Program re: Director's Decision on an Appeal made
under the Ontario Wildlife Damage Compensation Program Established by Order on
Council 1313/2011.
Motion No. C130123 -26
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated January 14, 2013 from Martin Bohl,
Director for the Ontario Wildlife Damage Compensation Program re: Director's decision
on an appeal made under the Ontario Wildlife Damage Compensation Program
established by Order in Council 1313/2011 be received.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — January 23, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -004: A By -law to Repeal By -law 2011 -164 and Amend the zoning
provisions On lands described as follows: Parts 3, 4, and 7 of Plan 51 R- 37583, Part
2 of Plan 51 R- 37762, and Parts 1 and 2 of Plan 51 R -38590 Oro, Township of Oro -
Medonte, County of Simcoe.
b) By -Law No. 2013 -008: By -law to Repeal By -law No. 2001 -096, "A By -law to
Authorize the Execution of a Site Plan Control Agreement between The Corporation
of the Township of Oro - Medonte and Doug and Ruth Kingsbury described as lands
as follows: 21 Forestplain Road, Lot 20, Plan 1719, Concession 1, designated as
Parts 1 and 2, Plan 51 R -5711, Township of Oro - Medonte, County of Simcoe, Roll#
4346- 030 - 012- 26179 ".
Motion No. C130123 -27
Moved by Coutanche, Seconded by Meyer
Be it resolved that
a) By -Law No. 2013 -004: A By -law to Repeal By -law 2011 -164 and Amend the zoning
provisions On lands described as follows: Parts 3, 4, and 7 of Plan 51 R- 37583, Part
2 of Plan 51 R- 37762, and Parts 1 and 2 of Plan 51 R -38590 Oro, Township of Oro -
Medonte, County of Simcoe.
b) By -Law No. 2013 -008: A By -law to Repeal By -law No. 2001 -096, "A By -law to
Authorize the Execution of a Site Plan Control Agreement between The Corporation
of the Township of Oro - Medonte and Doug and Ruth Kingsbury described as lands
as follows: 21 Forestplain Road, Lot 20, Plan 1719, Concession 1, designated as
Parts 1 and 2, Plan 51 R -5711, Township of Oro - Medonte, County of Simcoe, Roll#
4346- 030 - 012- 26179 ".
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
Page 15 of 16
Council Meeting Minutes — January 23, 2013.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -007: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, January 23, 2013.
Motion No. C130123 -28
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2013 -007: being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, January 23, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130123 -29
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now adjourn at 9:09 p.m.
�I
Carried.
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