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11 28 2012 Council AgendaTownship o_ f kchjntei Proud Heritage, Exciting Future THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, November 28, 2012 6:00 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO, re: Solicitor -client privilege (Legal Update). d) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Organizational Review & Staffing). e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Compensation and Performance Management). f) Robin Dunn, CAO, re: Acquisition / disposition of land (Tri -Party Agreement). g) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition / disposition of land (Block B, Plan M118, Elvyn Crescent). h) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition / disposition of land (Simcoe Road, Plan 589). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of the Council meeting held on Wednesday, November 14, 2012. b) Minutes of the Committee of Adjustment meeting held on Thursday, November 15, 2012. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 1 of 213 Page 25-26 27-28 29 30 31-69 70-72 73-78 79-90 91-99 100-103 104-105 106-114 115 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Zoning By -Law Amendment, Concession 1, North Part Lot 15, municipally known as 2203 Ski Trails Road, 2012-ZBA-13 (J & K Farms Limited). b) 7:00 p.m. Proposed Zoning By -Law Amendment, Concession 2, Part Lot 69, municipally known as 130 Hummingbird Hill Road, 2012-ZBA-11 (Robins Holsteins Limited). 9. DEPUTATIONS: a) Ann Budge and Cynthia Reichstein, re: Extention of Pavement on Line 6 through Sugarbush. 10. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, CAO, re: 2013 Budget Presentation Schedule. b) Report No. CAO 2012-04, Samah Othman, Executive Assistant / Corporate Communications Specialist, re: 2012-2014 Corporate Communications Strategy. c) Doug Irwin, Director of Corporate Services/Clerk, re: Request to Amend January 9, 2013 Council Meeting Time to Commence at 1:00 p.m. d) Report No. DS2012-053, Andria Leigh, Director of Development Services, re: Building Permit Statistics Update. e) Report No. DS2012-054, Andria Leigh, Director of Development Services, re: 1452711 Ontario Limited (Forest Heights Estates) Proposed Street Naming Part Lot 1, West Part Lot 2, Concession 7 (Oro) File: 43 -OM -93022 [Refer to Item 15d)]. f) Report No. DS2012-055, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2012 -SPA -22, Lot 14, Plan 798, 23 O'Connell Lane, Being all of PIN 58559-0155 LT (Former Township of Oro) [Refer to Item 15b) and c)]. Report No. RC2012-28, Shawn Binns, Director of Recreation and Community Services, re: Oro -Minor Hockey — Concession Stand Subsidy Request. h) Shawn Binns, Director of Recreation and Community Services, re: Application for Grant/Subsidy Request - Maya Burhanpurkar. i) Shawn Binns, Director of Recreation and Community Services, re: Orillia Public Library. Report No. FD2012-04, Hugh Murray, Fire Chief, re: Dispatch and 911 Agreement Renewals. k) Donna Hewitt, Director of Corporate and Strategic Initiatives and Shawn Binns, Director of Recreation and Community Services, re: Proposed Special Events By -Law. g) 1) Page 2 of 213 Page 116 117-121 122-127 128-129 130-134 10. REPORTS OF MUNICIPAL OFFICERS: [Addenda] 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Lancaster, correspondence dated November 21, 2012 from David Kennedy, re: Copeland Forest Winter Parking. 12. CONSENT AGENDA: a) Announcements of Interest to the Public: 1. Open Mic Night @ Oro Station Community Hall, Every Thursday Night, 7:OOpm-11:OOpm, Line 7 South and Ridge Road. 2. Flu Shot Clinic, Huronia Nurse Practitioner LED Clinic, Wednesday, November 14, 21, and 28, 2012, 3:OOpm-7:OOpm., 3331 Line 4 North (Line 4 North and Horseshoe Valley Road West). 3. Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:OOpm. 4. Warminster Santa Claus Parade, Sunday, December 23, 2012, 2:OOpm. b) Minutes of the Midland Public Library meeting held on October 11, 2012. Staff Recommendation: Receive. c) Correspondence dated November 14, 2012 from S.E. Bragg, Gaviller & Company LLP, re: 2012 Interim Audit. Staff Recommendation: Receive. d) Correspondence dated November 15, 2012 from Linda Jeffrey, Minister of Labour and correspondence dated November 13, 2012 from Dalton McGuinty, Premier, re: Municipalities are Counting on Legislature to Get Arbitration Reform Right. Staff Recommendation: Receive. Correspondence received November 22, 2012 from Pitch -In Ontario, re: Pitch - In Week 2013. Staff Recommendation: Receive. 135-138 e) 139-156 157-158 159-163 164-165 13. COMMUNICATIONS: a) Correspondence received November 5, 2012 from Luke Raftis, Sustainable Severn Sound, re: Lower -Tier Municipal Tree Conservation By-law Report. b) Correspondence dated November 15, 2012 from Bob Chiarelli, Ministry of Infrastructure, re: Ontario's Municipal Infrastructure Strategy. c) Correspondence dated November 19, 2012 from Allan Sinton, re: Request to Rename Isolated Section of Line 1 North North of Horseshoe Valley Road West in honour of Private George Robert McNutt. d) Correspondence dated November 19, 2012 from Kristin MacNamara, LIM Energy Inc., re: Request for Support for Solar Photovoltaic Project - 432 7th Line, Oro. Page 3 of 213 Page 166-167 168-175 176-177 178-182 13. COMMUNICATIONS: e) Correspondence dated November 19, 2012 from James Mitchell, Ministry of Agriculture, Food and Rural Affairs, re: Request from Program Administrator for Review by Second Valuer of Valuation on a Claim Made Under the Ontario Wildlife Damage Compensation Program. f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal York Hotel, Toronto - February 24 - 27, 2012. Correspondence (2) dated October 19, 2012 from Richard Pintar, re: Request for Exemption to By -Law No. 2011-177, "Canine Control By -Law" [deferred from November 7, 2012 meeting]. g) 14. NOTICE OF MOTIONS: None. 15. BY-LAWS: a) By -Law No. 2012-183 Being a By-law to Establish Regulations with respect to Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes within the Township of Oro-Medonte and to Repeal By-law No. 2009-025, 2010-030 and 2010-190. By -Law No. 2012-189 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Daycore Venture Group Inc. described as lands as follows: Lot 14, Plan 798, as in 58559-0155 LT ROLL # 4346-010- 009-50000 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE. By -Law No. 2012-190 A By-law to remove the Holding symbol On lands described as follows: Lot 14, Plan 798 Township of Oro-Medonte, County of Simcoe Roll # 4346-010- 009-50000. By -Law No. 2012-192 A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (File: 43 -OM -93022 [Forest Heights Estates]) Part Lot 1, West Part Lot 2, Concession 7 (Oro). e) By -Law No. 2012-193 A By-law to Appoint a Representative to the Accessibility Advisory Committee and to repeal By - Law No. 2011-097. f) By -Law No. 2012-194 A By-law to Appoint Representatives to the Nottawasaga Valley Conservation Authority Board of Directors and to repeal By -Law Nos. 2011-008 183-194 b) 195-196 c) 197-198 d) 199 200 Page 4 of 213 Page 201 202 203 204 205 206 207 15. BY-LAWS: and 2011-181. g) By -Law No. 2012-195 A By-law to Appoint a Representative to the Orillia & Area Physician Recruitment and to repeal By - Law No. 2011-071. h) By -Law No. 2012-196 A By-law to Appoint a Representative to the Orillia Chamber of Commerce and repeal By -Law No. 2011-021. i) By -Law No. 2012-197 A By-law to Appoint a Representative to the Oro- Medonte Chamber of Commerce and to repeal By - Law No. 2011-020. By -Law No. 2012-198 A By-law to Appoint Representatives to the Recreation Technical Support Group and to Repeal By -Law No. 2011-096. k) By -Law No. 2012-199 A By-law to Appoint Representatives to the Severn Sound Environmental Association Board of Directors and to repeal By -Law No. 2011-007. I) By -Law No. 2012-200 A By-law to Appoint Representatives to the Lake Simcoe Region Conservation Authority Board of Directors and to repeal By -Law Nos. 2011-009 and 2011-180. m) By -Law No. 2012-201 A By -Law to Appoint Representatives to Barrie Area Physician Recruitment and repeal By -Law No. 2011-098. By -Law No. 2012-202 A By-law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro-Medonte And Ronald McCowan And to Repeal By-law No. 2010-205. j) 208-212 n) 213 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY-LAW: a) By -Law No. 2012-191 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 28, 2012. 19. ADJOURNMENT: a) Motion to Adjourn. Page 5 of 213 6a) Minutes of the Council meeting held on Wednesday, No... THE TOWNSHIP OF ORO-MEDONTE REGULAR COUNCIL MEETING MINUTES ,.44111111. Council Chambers aroteriship of f�/,�/ Proud Heritage, Exciting Future Wednesday, November 14, 2012 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 5:30 p.m. Staff Robin Dunn, Chief A '. `strative OffiGar; Doug Irwin, Director of Corporate Present: Services/Clerk; Andria Director of Development Services; Shawn Binns, Director of Recre :'on and Community Services; Tamara Obee, Manager Health & Safety, 'uman Resources; Janette Teeter, Deputy Clerk Also Present: Sue & Gerd Roehner, Ann Truyens, Bill & Dorothy Moore, Mel & Marie Mawdsley, Peter Grigoriadis, Steve Posluns, Jack Fountain, Ruth Fountain 1. CALL TO ORDER - PRIG TE PRAYER/MOMENT OF REFLECTION: Mayor H.S, Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C121114-1 Moved by Coutanche, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, November 14, 2012 be received and adopted, as amended to add Item 15a) By -Law No. 2012-188, A By -Law to Appoint. Carried. Page 1 of 13 Page 6 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C121114-2 Moved by Evans, Seconded by Crawford Be it resolved that we do now go in Closed Session at 5:30 p.m. to discuss • personal matters about an identifiable individual; • litigation affecting the municipality. b) Motion to Rise and Report. Motion No. C121114-3 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now Rise at 6:45 p.m. and recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4 Carried. c) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (1532 Highway 11 South). d) Doug Irwin, Director of Corporate Services/Clerk re: Personal matters about an identifiable individual (Lake Simcoe Regional Airport Representation). e) Doug Irwin, Director of Corporate Services/Clerk re: Personal matters about an identifiable individual (Municipal Law Enforcement — Co-operative Education Placement). f) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Organizational Review & Staffing). Carried. Page 2 of 13 Page 7 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. c) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (1532 Highway 11 South). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Janette Teeter, Deputy Clerk. Motion No. C121114-4 Moved by Crawford, Seconded by Evans Be it resolved that the confidential verbal information presented by Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (1532 Highway 11 South) be received for information only. Carried. d) Doug Irwin, Director of Corporate Services/Clerk re: Personal matters about an identifiable individual (Lake Simcoe Regional Airport Representation). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Janette Teeter, Deputy Clerk. Motion No. C121114-5 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential correspondence presented by Doug Irwin, Director of Corporate Services/Clerk re: Personal matters about an identifiable individual (Lake Simcoe Regional Airport Representation) be received. 2. That an Interview Committee consisting of Deputy Mayor Hough and Councillors Crawford and Evans be established. 3. That staff contact the identified candidates for an interview. 4. And That the Interview Committee report back to Council. Carried. Page 3 of 13 Page 8 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. e) Doug Irwin, Director of Corporate Services/Clerk re: Personal matters about an identifiable individual (Municipal Law Enforcement — Co-operative Education Placement). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Tamara Obee, Manager, Health & Safety, Human Resources; Janette Teeter, Deputy Clerk. Motion No. C121114-6 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Confidential Report No. CS2012-037, Doug Irwin,YDirector of Corporate Services/Clerk re: Personal matters about an identifiable individual — Municipal Law Enforcement — Co-operative Education Placement be received. 2. And That a Co-operative Education placement for the Municipal Law Enforcement Division be considered during the 2013 budget deliberations. f) Robin Dunn, Chief Administrative nOf icer, re: Personal matters about an identifiable individual (Organizational Review & Staffing). Carried. The Deputy Clerk delegated her authority under Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the third component of the Closed Session discussion Item 4f) [Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Organizational Review & Staffing] to Robin Dunn, Chief Administrative Officer of the Township of Oro-Medonte. The following staff were present: Robin Dunn, Chief Administrative Officer (all components); Andria Leigh, Director of Development Services (first component); Tamara Obee, Manager, Health & Safety, Human Resources (all components); Janette Teeter, Deputy Clerk (first and second component). Motion No. C121114-7 Moved by Meyer, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Organizational Review & Staffing) be received; and that the CAO proceed as outlined. Carried. Page 4 of 13 Page 9 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, November 7, 2012. Motion No. C121114-8 Moved by Crawford, Seconded by Lancaster Be it resolved that the draft minutes of the Council meeting held on Wednesday, November 7, 2012 be adopted as printed and circulated. Carried. b) Minutes of Human Resources Committee meeting held on November 8, 2012. Motion No. C121114-9 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of Human Resources Committee meeting held on November 8, 2012 be received. Carried. c) Minutes of Oro-Medonte History Association meeting held on August 13, 2012. Motion No. C121114-10 Moved by Evans, Seconded by Crawford Be it resolved that the minutes of Oro-Medonte History Association meeting held on August 13, 2012 be received. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Carried. Page 5 of 13 Page 10 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. 9. DEPUTATIONS: a) Ruth Fountain re: Leigh's Corners Cemetery, Line 12 North and 15/16 Sideroad, Township of Oro-Medonte. Motion No. C121114-11 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence presented by Ruth Fountain re: Leigh's Corners Cemetery, Line 12 North and 15/16 Sideroad, Township of Oro-Medonte be received and referred to staff for a report. Carried. b) Peter Grigoriadis and Steve Posluns, Oro Minor Hockey, re: Request to Reduce Costs with the Concession Booth at the Oro-Medonte Community Centre. Motion No. C121114-12 Moved by Crawford, Seconded by Evans Be it resolved that the information presented by Peter Grigoriadis and Steve Posluns, Oro Minor Hockey, re: Request to Reduce Costs with the Concession Booth at the Oro- Medonte Community Centre be received and referred to staff for a report for the November 28, 2012 Council meeting. 10. REPORTS OF MUNICIPAL OFFICERS: Carried. a) Report No. F12012-021, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts — October 31, 2012. Motion No. C121114-13 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. FI 2012-21, Paul Gravelle, Director of Finance/Treasure/Deputy CAO re: Statement of Accounts — October, 2012 be received for information only. 2. And That the accounts for the month of October 2012 totalling $1,507,063.04 be received. Carried. Page 6 of 13 Page 11 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. b) Robin Dunn, Chief Administrative Officer, re: correspondence dated November 8, 2012 from Ministry of Municipal Affairs and Housing re: Delegation Request Details and Form for the 2013 ROMA/OGRA Combined Conference. Motion No. C121114-14 Moved by Evans, Seconded by Lancaster Be it resolved that the correspondence dated November 8, 2012 from Tejas Aivalli, Municipal Programs & Education Branch, Ministry of Municipal Affairs and Housing re: Delegation Request Details and Form for the 2013 ROMA/OGRA Combined Conference be received. Carried. c) Doug Irwin, Director of Corporate Services/Clerk re: Township Representatives on Committees, Technical Support Groups and Outside Organizations [Orillia & Area Physician Recruitment request, Item 13c) deferred from November 7, 2012 Council meeting]. Motion No. C121114-15 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence presented by Doug Irwin, Director of Corporate Services/Clerk re: Township Representatives on Committees, Technical Support Groups and Outside Organizations be received. 2. That Councillor Lancaster be appointed to the Accessibility Advisory Committee for the 2013-2014 term. 3. And That the appropriate by-law be brought forward for Council's consideration. Carried. Motion No. C121114-16 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Councillors Coutanche and Lancaster be appointed to the Nottawasaga Valley Conservation Authority for the 2013-2014 term. 2. That Deputy Mayor Hough be appointed as an alternate to attend in any absence with full voting rights. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And That the Nottawasaga Valley Conservation Authority be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. Page 7 of 13 Page 12 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. Motion No. C121114-17 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Councillor Meyer be appointed to the Orillia & Area Physician Recruitment for the 2013-2014 term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And That the Orillia & Area Physician Recruitment be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Motion No. C121114-18 Moved by Crawford, Seconded by Evans Carried. Be it resolved 1. That Councillor Crawford be appointed to the Orillia Chamber of Commerce for the 2013-2014 term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And That the Orillia Chamber of Commerce be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Motion No. C121114-19 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Councillor Crawford be appointed to the Oro-Medonte Chamber of Commerce for the 2013-2014 term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And That the Oro-Medonte Chamber of Commerce be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. Carried. Motion No. C121114-20 Moved by Evans, Seconded by Crawford Be it resolved 1. That Councillors Lancaster and Evans be appointed to the Recreation Technical Support Group for the 2013-2014 term. 2. That Councillor Lancaster be appointed as Chair for the 2013 term. 3. That Councillor Evans be appointed as Chair for the 2014 term. 4. And That the appropriate by-law be brought forward for Council's consideration. Carried. Page 8 of 13 Page 13 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. Motion No. C121114-21 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Councillor Meyer be appointed to the Severn Sound Environmental Association for the 2013-2014 term. 2. That Councillor Coutanche be appointed as an alternate to attend in any absence with full voting rights. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And That the Severn Sound Environmental Association be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Motion No. C121114-22 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Councillor Lancaster be appointed, as an alternate to attend in any absence with full voting rights, to the Lake Simcoe Region Conservation Authority for the 2013-2014 term. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And That the Lake Simcoe Region Conservation Authority be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. Motion No. C12111 Moved y Evans, Seconded by rawford Carried. Be it resolved 1. That Councillor Lancaster be appointed as an alternate to attend in any absence with full voting rights to the Barrie Area Physician Recruitment. 2. That the appropriate by-law be brought forward for Council's consideration. 3. And That Barrie Area Physician Recruitment be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. Page 9 of 13 Page 14 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Coutanche, re: Issues Management and Follow -Up Tracking. Motion No. C121114-24 Moved by Meyer, Seconded by Coutanche Be it resolved that the verbal information presented by Councillor Coutanche, re: Issues Management and Follow -Up Tracking be received. 12.CONSENT AGENDA: a) Announcements of Interest to the Public:> 1. Open Mic Night @ Oro Station Community Hall, Every Thursday Night, 7:OOpm- 11:OOpm, Line 7 South and Ridge Road. 2. Flu Shot Clinic, Huronia Nurse Practitioner LED Clinic, Wednesday, November 14, 21, and 28, 2012, 3:OOpm-7:OOpm., 3331 Line 4 North (Line 4 North and Horseshoe Valley Road West). 3. Guthrie Festival of Crafts, Saturday, November 17, 2012, 9:OOam-4:OOpm, Guthrie Public School, Hwy 11 North at Line 5 South. 4. Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:OOpm. 5. Warminster Santa Claus Parade, Sunday, December 23, 2012, 2:OOpm. Carried. b) Correspondence dated November 6, 2012 from Keith Sherman, Executive Director, Severn Sound Environmental Association re: Budget Request for SSEA Agreement - 2013. Staff Recommendation: Receive and Refer to 2013 Budget Deliberations. c) Correspondence dated October 22, 2012 from Donald Campbell, President, Oro Agricultural Society re: Letter of Appreciation. Staff Recommendation: Receive. Page 10 of 13 Page 15 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. Motion No. C121114-25 Moved by Crawford, Seconded by Evans Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Open Mic Night @ Oro Station Community Hall, Every Thursday Night, 7:OOpm- 11:OOpm, Line 7 South and Ridge Road. 2. Flu Shot Clinic, Huronia Nurse Practitioner LED Clinic, Wednesday, November 14, 21, and 28, 2012, 3:OOpm-7:OOpm., 3331 Line 4 North (Line 4 North and Horseshoe Valley Road West). 3. Guthrie Festival of Crafts, Saturday, November 17, 2012, 9:OOam-4:OOpm, Guthrie Public School, Hwy 11 North at Line 5 South. 4. Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:OOpm. 5. Warminster Santa Claus Parade, Sunday, December 23, 2012, 2:OOpm. b) Correspondence dated November 6, 2012 from Keith Sherman, Executive Director, Severn Sound Environmental Association re: Budget Request for SSEA Agreement - 2013. Received and Referred to 2013 Budget Deliberations. c) Correspondence dated October 22, 2012 from Donald Campbell, President, Oro Agricultural Society re: Letter of Appreciation. Received. 13. COMMUNICATIONS: a) Correspondence from Orillia District Chamber of Commerce re: 123rd Annual Dinner, Thursday, January 17, 2013, Fern Resort. Carried. Motion No. C121114-26 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence from Orillia District Chamber of Commerce re: 123rd Annual Dinner, Thursday, January 17, 2013, Fern Resort be received. 2. That Councillors Meyer, Crawford and Evans be authorized to attend. 3. And That the CAO's office RSVP accordingly. Carried. Page 11 of 13 Page 16 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. 14. NOTICE OF MOTIONS: None. 15. BY-LAWS: a) By -Law No. 2012-188: Being a By -Law to Appoint [to be distributed at meeting]. Motion No. C121114-27 Moved by Crawford, Seconded by Lancaster Be it resolved that By -Law No. 2012-188, a By-law to Appoint a Fire Chief and Repeal By -Law No. 2012-065 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS None. 18.CONFIRMATION BY-LAW: a) By -Law No. 2012-187: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 14, 2012. Carried. Motion No. C121114-28 Moved by Meyer, Seconded by Coutanche Be it resolved that By -Law No. 2012-187, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 14, 2012 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Page 12 of 13 Page 17 of 213 6a) Minutes of the Council meeting held on Wednesday, No... Council Meeting Minutes — November 14, 2012. 19. ADJOURNMENT: a) Motion to Adjourn. Motion No. C121114-29 Moved by Evans, Seconded by Crawford Be it resolved that we do now adjourn at 8:31 p.m. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Carried. Page 13 of 13 Page 18 of 213 6b) Minutes of the Committee of Adjustment meeting held ... THE TOWNSHIP OF ORO-MEDONTE COMMITTEE OF ADJUSTMENT 7ounl�ipot f�o�f MEETING MINUTES Council Chambers Proud Heritage, Exciting Flair( Thursday, November 15, 2012 TIME: 10:02 a.m. Present: Scott Macpherson, Chair Allan Johnson Larry Tupling Bruce Chappell Roy Ha' . gs Staff present: Alan Wiebe, Secretary Treas /Intl . ediate Planner Marie Brissette, Committee Coordinator 1. OPENING OF MEETING: Scott Macpherson assumed the C. , _ .: id called the meeting to order. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda. Motion No. CA121115-1 Moved by Johnson, Seconded by Tupling It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, November 15, 2012 be received and adopted as amended to add Item 5 c): 2012-A-01 REVISED APPLICATION (Horseshoe Valley Lands Limited), Concession 4, Part of Lots 3 and 4, Request for relief from the number of model home for the sale of dwelling units located on lands within the limits of the Township. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Carried. Page 1 of 6 Page 19 of 213 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes — November 15, 2012. 4. ADOPTION OF MINUTES: a) Minutes of the Committee of Adjustment meeting held on Thursday, October 18, 2012. Motion No. CA121115-2 Moved by Hastings, Seconded by Chappell It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, October 18, 2012 be adopted as printed and circulated. Carried. Page 2 of 6 Page 20 of 213 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes — November 15, 2012. 5. PUBLIC MEETINGS: a) 2012-A-34 (John Clarke) REVISED APPLICATION, 11 Myrtle Avenue, Lot 52, Part Lot 58, Plan 626, Application for relief from the minimum required interior side yard for the replacement and enlargement of non -complying building in a manner that: a) Does not further encroach into a required yard; b) Does not increase the floor area or volume in a required yard; and c) Does not in any other way increase a situation of non-compliance. John Clarke, applicant, was present. Motion No. CA121115-3 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment approves a request for revision to its Notice of Decision dated October 18, 2012 regarding Variance Application 2012-A- 34, specifically, consisting of the replacement and enlargement of a single detached dwelling located as near as 1.85 metres from the interior side lot line to the west and 2.26 metres from the interior side lot line to the east, subject to the following (revised) conditions: 1. That, notwithstanding Table B1 and Section 5.16.1 of Zoning By-law 97-95, as amended, the single detached dwelling shall otherwise comply with all other applicable provisions of the Zoning By-law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report that the single detached dwelling be located no closer than approximately: (a) 1.85 metres from the interior side lot line to the west; and (b) 2.26 metres from each interior side lot line to east; 3. That the location and size of the proposed single detached dwelling be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 4. That the applicant obtain any permits and/or approvals required, from the Lake Simcoe Region Conservation Authority; and 5. That the appropriate zoning certificate and building permit(s) be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 3 of 6 Page 21 of 213 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes — November 15, 2012. b) 2012-B-29 & 2012-B-30 (Barb & Kris McKay), 7 Symond Avenue, Plan 798, Lots 70 to 72, Application to sever to create two (2) new lots for residential purposes. Barb and Kris McKay, applicants, were present. Shelley Divall, neighbour, objected to the cutting and development of the land, noted that the outlined septic on the northerly proposed lot would back directly onto her property, and added that the area currently lacks proper drainage causing the area to flood and homes to require multiple sump pumps. Walker Dobson, neighbour, reiterated Ms. Divall's concerns, adding that the water in the area currently drains into his property and that creating additional lots would add to the drainage issues. He noted that the traffic would increase significantly and that development would require the applicants to clear cut the area. Motion No. CA121115-4 Moved by Chappell, Seconded by Hastings The Committee of Adjustment defers Consent Applications 2012-B-29 and 2012-B-30, for consent to sever two new residential lots and retaining one lot to allow further discussion with the applicant regarding potential revision(s) to the application(s) to provide the opportunity for the applicants to review the number of proposed lots and proposed lot sizes. Carried. Page 4 of 6 Page 22 of 213 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes — November 15, 2012. c) 2012-A-01 - Horseshoe Valley Lands Limited, Concession 4, Part of Lots 3 and 4, Request for relief from the number of model home for the sale of dwelling units located on lands within the limits of the Township. Jim Cooper, agent, was present on behalf of the applicant. Motion No. CA121115-5 Moved by Chappell, Seconded by Tupling It is recommended that the Committee of Adjustment approves a request for revision to its Notice of Decision dated January 26, 2012 regarding Variance Application 2012-A- 01, consisting of the construction of a model home from proposed Lot 15 to proposed Lot 3 and from proposed Lot 14 to proposed Lot 7 within a proposed plan of subdivision, subject to the following conditions: 1. That the setbacks for the model homes be in conformity with the Residential One Zone with Exception 140 (R1*140), in Zoning By -Law 97-95, as amended; 2. That all other forms of development associated with the model homes be in conformity with the applicable Zoning By -Law 97-95, as amended; 3. That, prior to the issuance of any building permit(s) for the construction of a dwelling and/or model home within the subject lands, the applicant complete the construction of the road and installation of the water main within the subject lands, to municipal standards to the satisfaction of the Director of Transportation and Environmental Services; and 4. That the appropriate zoning certificate(s) and building permit(s) be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 5 of 6 Page 23 of 213 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes — November 15, 2012. 6. NEW BUSINESS: a) Correspondence dated October 19, 2012 from the Ontario Municipal Board, re: Decision (2010-B-06 Coulson Ridge Estates). Motion No. CA121115-6 Moved by Tupling, Seconded by Chappell It is recommended by the Committee of Adjustment that the correspondence dated October 19, 2012 from the Ontario Municipal Board, re: Decision (2010-B-06 Coulson Ridge Estates) be received. 7. NOTICE OF MOTION: None. 8. NEXT MEETING DATE: Thursday, December 13, 2012 at 10:00 p.m 9. ADJOURNMENT.n a) Motion to Adjourn. Motion No. CA121115-7 Moved by Chappell, Seconded by Tupling It is recommended that we do now adjourn at 12:02 p.m. Carried. Carried. Scott Macpherson, Chair Alan Wiebe, Secretary Treasurer Page 6 of 6 Page 24 of 213 8a) 7:00 p.m. Proposed Zoning By -Law Amendment, Concessi... .4414-11 �/ <7/ 1'm '1w.bp o/ �� f11� ITwJ lime..lu.+ln{ kms NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY-LAW OF THE TOWNSHIP OF ORO-MEDONTE 2012-ZBA-13 (J & K Farms Limited) TAKE NOTICE that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday November 28, 2012 at 7:00 p.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By- law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By-law Amendment is to amend the zoning of the lands described as Concession 1, North Part Lot 15, municipally known as 2203 Ski Trails Road located west of the intersection of Ski Trails Road and Line 1 South, in the Township of Oro-Medonte. The subject lands are presently zoned Agricultural/Rural (A/RU) Zone, and are proposed to be rezoned to a site- specific Agricultural/Rural (A/RU) Zone to prohibit a residential use (single detached dwelling), and to recognize a lot size for a hobby farm of 0.61 hectares (1.5 acres), and to recognize an exterior side lot line setback to an agricultural building 11.14 metres (36.54 feet). This application is required as a Condition of Consent Application 2012-B-12 approved by the Committee of Adjustment in August 2012. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Zoning By-law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By-law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the Planning Department at 705-487-2171. DATED at the Township of Oro-Medonte this 8th day of November, 2012. 1 Andria Leigh, MCIP, RPP Director of Development Services Page 25 of 213 8a) 7:00 p.m. Proposed Zoning By -Law Amendment, Concessi... Page 26 of 213 8b) 7:00 p.m. Proposed Zoning By -Law Amendment, Concessi... 19". - Onte, 11.ed f ra+, ro, ondr• NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY-LAW OF THE TOWNSHIP OF ORO-MEDONTE 2012-ZBA-11 (Robins Holsteins Limited) TAKE NOTICE that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday, November 28, 2012, at 7;00 p.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By- law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By-law Amendment is to amend the zoning of the lands described as Concession 2, Part Lot 69, municipally known as 130 Hummingbird Hill Road, located west of the intersection of Hummingbird Hill Road and Line 2 North, in the Township of Oro-Medonte. The subject lands are presently zoned Agricultural/Rural (A/RU) Zone, and are proposed to be rezoned to a site-specific Agricultural/Rural (A/RU) Zone to prohibit a residential use (single detached dwelling), and to recognize a lot size for a hobby farm of 1.71 hectares (4.23 acres), and to recognize a rear lot line setback to an existing outbuilding of 6.1 metres (20.0 feet). This application is required as a Condition of Consent Application 2012-B-11 approved by the Committee of Adjustment in August 2012. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of, or in opposition to, the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting, or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Zoning By-law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By-law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the Planning Department at 705-487-2171. DATED at the Township of Oro-Medonte this 8th day of November, 2012. Andria Leigh, MCIP, RPP Director of Development Services Page 27 of 213 8b) 7:00 p.m. Proposed Zoning By -Law Amendment, Concessi... 2012-ZBA-11 (Robins Holsteins Limited) TOWNSHIP OF SPRINGWATER 1 PETER.STREET-W _HUM INGBIRD HILLROAD Z —BLUEBERRY -MARSH: ROAD EJ m Zi SUBJECT PROPERTY (130 HUMM NGBIRD HILL ROA I L D) Page 28 of 213 9a) Ann Budge and Cynthia Reichstein, re: Extention of P... We,the through . which the • Considering Maplewood, serious months. ,,, ,.;,,,:,,, REQUEST FOR DEPUTATION BEFORE COUNCIL/COMMITTEE Pruni lirrilaxe. lis,iiing haute Any written or electronic submissions and background information for consideration by Council/Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. � Preferred Meeting and Date: j\ 7., -7Q ) C l:7_, I am requesting deputation to speak: a) ❑ on my own behalf; or b)n behalf of a group / organization / association, if b), please state name of group/ organization/association below. �- I 6 e 74,14 _ .. )c c) .1-1 s� - 9s2-_/ t I would like to use: ■ projector ■ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By-law. undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line Sugarbush is necessary. This would create a paved WALKWAY on the east side of the road would accomadate strollers, small bicycles, children going to and fro the school bus, mail boxes, joggers, dog walkers to walkers, seniors walking for fitness , and so on. &.ls% . , ,,,,,�. ' a rR - the number of homes and residents there are in Sugarbush, with more to come in there is a great deal of traffic on this piece of road. One of these days, there could be a accident.. there have been some close calls. The situation is even more dangerous in the winter Date of Request: / / i9U L_l ° Signature(s) of Speaker(s): t� g� p _ l t Address: t _ j Telephone: -7 0 y .1 , 1 Fax: Email:_ , ,, _ Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 29 of 213 j We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side ro�„tj road which would accomadate strollers, small bicycles, children going to and fro the school bus, Val ers to the mail boxes, joggers, dog walkers, seniors walking for fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. Name 3_`-/. 3 (f( We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side o1_10.e road which would accomadate strollers, small bicycles, children going to and fro the school bus, ~ajkers to the mail boxes, joggers, dog walkers, seniors walking for fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. N@me Signature We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side of,JAroad which would accomodate strollers, small bicycles, children going to and fro the school bus'YMIkers to the mail boxes, joggers, dog walkers', senors walking for fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. Nome • Signature Adresss I .1 . 3356 1-4:At av 35-91 5aLis.,_ ;o mihe6: 9.go( 1/4) _c04 We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side ol,_tjiy road which would accomadate strollers, small bicycles, children going to and fro the school bus wa <ers to the mail boxes, joggers, dog walkers, seniors walking for fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. Nome , Signature VVethaundersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side of the road which would accomadate strollers, small bioyo|eu, children going to and fro the school bus, walkers to the maU boxes, joggers, dog waikers, seniors waiking for fitness, and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope thatOm-Madontemillheedourplea. Arkg -44:1-4-00 a*\ ___ Neme Signature reragamaarammaron.mow Adresss ^1�7Oruc _ � ~� 9--10ec 64.1 �� /��y�.J � ��AL\A�Nl i+1 [/V|�V/\'»vuv~ �� ^ 9 • /t/� -247S_` ~ srn 8� zs y`:q+1c*/ i/01 / //^_~/ �_ (iJ (Vv_111 r\, ‘ / -f-+��'--'---�------- We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side oft road which would accomodate strollers, small bicycles, children going to and fro the school bus Ma ers to the mail boxes, joggers, dog walkers, seniors walking for fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. Name Signature i Adresss V') ILL Lcisi 0 r >, 1-_ U rx ....AliauLck_,„(414. (4T -a(44 0-:5-/te) _.__..ArlA.. Co n Caw¢.✓6 9_ 4 LA 3.14- ' OC_. --4(Arf r _WOO run cc LLJJJ C ( cj5 �\t S _ �� We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side o f I2Qroad which would accomadate strollers, small bicycles, children going to and fro the school bush Mrs to the mail boxes, joggers, dog walkers, seniors walking for fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. Nome iggE T Signature Adresss f f AAA - Q 01 ?apt\ ilk- c k 3�1 (0-04 L1,JE &I, Lug lc^ ti Lu a ash Cowl (A) PO 401111111L4 wow Zy. Too 7r AtificrA �C/ ► f- kAef IAA atriti .L1-0- .d O.> 24 i'gov tro c LA/ -190 We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side oti g road which would accomadate strollers, small bicycles, children going to and fro the school bus'Yrwa ers to the mail boxes, joggers, dog walkers, seniors walkingfor fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. N@me Signature Adresss j. ,(J AYN/ N AtJAl/" °L' V OIL& sr -477 (0-1.11 1-Att_it244 OCC( L o r c-t.*;t Al -e ICI . .r n_ ._ Coi r -7 Our- o, We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side of t e road which would accomadate strollers, small bicycles, children going to and fro the school bus "rrs to the mail boxes, joggers, dog walkers, seniors walking for fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. Name Signature MiMulabommearommaa Adresss We,the undersigned, believe, for safety reasons, that an extension of the pavement on the 6th Line through Sugarbush is necessary. This would create a paved WALKWAY on the east side of lit road which would accomadate strollers, small bicycles, children going to and fro the school bus:tWirers to the mail boxes, joggers, dog walkers, seniors walking for fitness , and so on. Considering the number of homes and residents there are in Sugarbush, with more to come in Maplewood, there is a great deal of traffic on this piece of road. One of these days, there could be a serious accident.. there have been some close calls. The situation is even more dangerous in the winter months. We hope that Oro- Medonte will heed our plea. Nome Signature 111111111 "1 5ci--A 4-- Adresss I ‘C-1,-teN ( -r4 /12:42i, , (t?'-t,.,ci e 0 11,11 „ 1111111111. 11111, 1,1111111111111111111111111111..,,„„1.1111111111111 un111111111111„11,,y„„„).1.1.1.11 ,1,,111,111111111111,11111,111111111,1.,,,L„,1111111111111111,,,,,,4,,,,,,!"0,11,1111,111,11 111111111111111111'111111"1111111l111111111111111111111111111'1)"?661nu„,„,„„,,. "11101111111111:1„:„1",„ 11.1111111.. I 11111111 11111111 1111 111111111111 111111111111111 11 11 11111 1111111111111111111 111111111111111r 1111111 / LAa C 1111111111111111:11111,,,111 1111?! 11,1:211‘ 111111111111111 We, the undersigned, hope that Oro-Medonte will give priority 1 to resurfacing sections of the 15 -16th Sideroad in 2013. This quiet country road with little traffic , is fairly flat, and a change from the wonderful hilly Line roads. It is proving to be poplular as part of Events courses., and was a favourite with local riders when it was less rough. If the roughness of this road was to cars, as it is to bicycles, we believe it would have been re -paved long ago!! We hope you will give consideration to our request. Thank you. NAME SIGNATURE ADDRESS .. ___............. __. We, the undersigned hope that Oro-Medonte will give priority 1 to resurfacing sections of the 15 -16th Sideroad in 2013. Thibl'quiet country road with little traffic , is fairly flat, and a change from the wonderful hilly Line roads. It is proving to be poplular as part of Events courses., and was a favourite with local riders when it was less rough. If the roughness of this road was to cars, as it is to bicycles, we believe it would have been re -paved long ago!! We hope you will give consideration to our request. Thank you. NAME ter— Kif47_0ilv SIGNATURE ADDRESS 10a) Robin Dunn, CAO, re: 2013 Budget Presentation Sched... `ihuwrsiripaf Proud Heritage, Exciriig Fature Name: Item Number/Name: Meeting Date: Type of Meeting: Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2011-011) Robin Dunn, CAO 10a) 2013 Budget Presentation Schedule. November 28, 2012 X Council Committee of Adjustment Special Council Accessibility Advisory Committee Recreational Technical Support Group Speaking Notes: • The CAO provided a verbal update that the 2013 operating and capital budget material would be tabled at the next meeting of council — Dec. 5, 2012. 2/4/13 Page 30 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... REPORT Townshipof (,f1dont Proud Heritage, Exciting Future Report No. CAO 2012-04 To: Council Prepared By: Samah Othman Meeting Date: November 28, 2012 Subject: 2012-2014 Corporate Communications Strategy Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Onlyn It is recommended that: 1. Report No. CAO 2012-04 be received and adopted; 2. AND THAT the 2012-2014 Corporate Communications Strategy, including the 2012-2014 Communications Activities and Action Plan be adopted. BACKGROUND: In December 2011, Council approved a Strategic Plan for 2011-2014 that identified the need for a Corporate Communications Strategy as a key priority, specifically, under the strategic goal of Service Excellence; enhanced communications with residents. The Township of Oro-Medonte Corporate Communications Strategy has been developed to provide a strategic framework to guide communications activity for the Corporation and Council as a whole. ANALYSIS: The Communications Strategy includes a strategic vision and set of objectives outlining the direction of communications activity for the Township that supports the Strategic Plan and delivery of Council's priorities. It is comprised of a set of standards and policies that will support the strategic vision and objectives to ensure a consistent and clear approach in the service delivery of communications, both internally and externally. Supplementing the Communications Strategy is a two-year communications action plan to address key communication issues and outline performance indicators and targets. CAO's Office 1 Corporate Communications November 28, 2012 Report No. CAO 2012-04 Page 1 of 3 Page 31 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Effective management and implementation of the Communications Strategy and policies will assist in meeting the following objectives: ✓ Ensure consistency of messages, brand awareness and protect corporate integrity; ✓ Deliver a consistent approach in communications for staff and Council, both internal and external; ✓ Raise the profile of the Township, its services and priorities; ✓ Implement a standard, thorough evaluation process and adjust methods as required; ✓ Manage communications issues effectively; ✓ Effective use of communication tools to reach targeted audiences in a timely fashion; ✓ Promote and increase use of Township website. Through research, planning and evaluation the intent is to provide measurable objectives to assist in delivering the priority identified by Council in the Strategic Plan. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Expenditures related to communication activity identified in the 2012-2014 Communications Activities and Action Plan are included in the draft 2013 base budget. POLICIES/LEGISLATION: Policies previously enacted by Council referencing respective legislation are included as appendices in the Communications Strategy. CORPORATE STRATEGIC GOALS: Service Excellence — enhance communications with residents The recommendations included in this staff report support Council's Mandate and the Township's Customer Service Visions and Values. CONSULTATIONS: Simcoe County Communications Working Group National Municipal Communications Conference Delegates AMCTO Communications & Marketing Committee members ATTACHMENTS: 2012-2014 Corporate Communications Strategy and Appendices CAO's Office I Corporate Communications Report No. CAO 2012-04 November 28, 2012 Page 2 of 3 Page 32 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... CONCLUSION: The 2012-2014 Corporate Communications Strategy has been developed to provide a strategic framework to guide communications activity for the Corporation and Council as a whole. Supplementing the Communications Strategy is a two-year communications action plan. It is recommended that the Township of Oro-Medonte Council adopt the 2012-2014 Corporate Communications Strategy. Respectfully submitted: iii0[may':' r . Samah Othman, CMO Corporate Communications Specialist SMT Approval / Comments: C.A.O. Approval / Comments: CAO's Office I Corporate Communications November 28, 2012 Report No. CAO 2012-04 Page 3 of 3 Page 33 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... 914( Tora�nsl�ip o1e Proud Heritage, Exciting Future 2012-2014 Corporate Communications Strategy Are Ti4arr week beei r;, ard�r€444 acrd T rditor,%rr Page 34 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... ,mik, 2012 -2014 Corporate Communications Strategy aroinshipqt:/&tkozitiej Proud Heritage, Exciting Future INDEX Communications Strategy Strategy Vision 3 Communications Strategic Objectives 4 Theme and Key Messages 4 Key Target Audiences 4 Spokespersons 5 Communication Tools/Tactics 5-6 Policy and Standards POL-ADM-19 Appendix 1 POL-ADM-20 Appendix 2 POL-ADM-21 Appendix 3 POL-ADM-22 Appendix 4 Managing Customer Relations and Strategic Issues Customer Relations 8 Strategic Issues 8 Issues Management 8-9 2012-2014 Communications Activities and Action Plan 10-15 2012-2014 Corporate Communications Strategy Page 1 of 28 Page 35 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... EXECUTIVE SUMMARY In December 2011, Council approved a Strategic Plan for 2011-2014 that identified the need for a Corporate Communications Strategy as a key priority, specifically, under the strategic goal of Service Excellence; enhanced communications with residents. The Township of Oro-Medonte Corporate Communications Strategy has been developed to provide a strategic framework to guide communications activity for the Corporation and Council as a whole. The Communications Strategy includes a strategic vision and set of objectives outlining the direction of communications activity for the Township that supports the Strategic Plan and delivery of Council's priorities. It is comprised of a set of standards and policies that will support the strategic vision and objectives to ensure a consistent and clear approach in the service delivery of communications, both internally and externally. Supplementing the Communications Strategy is a two-year communications action plan to address key communication issues and outline performance indicators and targets. These will be evaluated and assessed by the Chief Administrative Officer (CAO) as part of the roll down emanating from the Strategic Plan that forms corporate work objectives. Effective management and implementation of the Communications Strategy and policies will assist in meeting the following objectives: .Q»> Ensure consistency of messages, brand awareness and protect corporate integrity; .Q»> Deliver a consistent approach in communications for staff and Council, both internal and external; .Q»> Raise the profile of the Township, its services and priorities; .Q»> Implement a standard, thorough evaluation process and adjust methods as required; 01 Manage communications issues effectively; .Q»> Effective use of communication tools to reach targeted audiences in a timely fashion; 01 Promote and increase use of Township website. Through research, planning and evaluation the intent is to provide measurable objectives to assist in delivering the priority identified by Council in the Strategic Plan. 2012-2014 Corporate Communications Strategy Page 2 of 28 Page 36 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... COMMUNICATIONS STRATEGY Strategic Vision In 2011, Council adopted a vision and set of strategic goals to guide future development of the Township that will continue to address the needs of the community in a fiscally responsible manner. Council's vision statement is as follows: "To provide service excellence while building a sustainable, fiscally sound and healthy community that preserves Oro-Medonte's rural character and enriches quality of life." Council's Strategic Goals are as follows: Quality of Life - To contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and country -like character and by providing opportunities that encourage community participation in activities and recreational programs. Safe & Healthy Community - To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles. Service Excellence - To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff. Sustainability - To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. Financial Stewardship - To continue to improve value received in the expenditure of tax dollars as well as maintaining a financial position that is fiscally sound for the Township. Employer of Choice - To attract, motivate and retain a well-qualified staff that directly contributes to the attainment of the Corporate Goals. External Relations - To be recognized as a "good neighbour" with municipalities in the local area and to be proactive in promoting the interests of the Township at the County, Provincial and Federal levels of Government and with private sector organizations. Corporate Visions and Values mission statement is as follows: The Township of Oro-Medonte is dedicated to provide the highest quality of Customer Service through personal accountability, integrity and respect. Delivered with friendliness and pride to ensure our customers get THE BEST. The Communications Strategy builds on the strengths of the Corporate Strategic Plan and Visions and Values to guide the work of Corporate Communications and further assist in accomplishing goals. 2012-2014 Corporate Communications Strategy Page 3 of 28 Page 37 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Communications Strategic Objectives Deliver overall communication objectives in a cost effective manner with the available resources to enhance communications to our residents, staff and stakeholders. The Communications Strategy is supported by a communications action plan for external and internal communications, media relations, social media and marketing. A two-year communications action plan includes the tools used to communicate corporate messages to identified targeted audiences. An approach for reporting Council's accomplishments on an annual basis will be included. Theme and Key Messages The primary theme of the Communications Strategy is to support and promote Council's strategic priorities and the Corporation's Visions and Values. Key messages developed by Corporate Communications will reflect aspects of Council's priorities and Corporate Visions and Values while protecting the integrity of the Township and ensuring consistent and accurate messages. Key Target Audiences Key target audiences identified are the following (not limited to): • Residents — year round and seasonal • Businesses, Business Owners and Prospective Businesses • Contractors/Investors • Media • Visitors • Staff • Conservation Authorities • Committee Members • Community Groups/Associations Enhanced communications targeted to specific audiences is fundamental to the Communications Strategy. Since the majority of audiences are potential advocates for the Township and influencers of public opinion, it is essential to communicate in a manner that audiences understand the goals and priorities, while offering tools for two-way communications to report on actions taken based on feedback received. Residents As service users, residents need quality, clear and timely information in order to access the necessary services to meet their needs. As ratepayers, residents need to understand Council and Corporate priorities and goals to ensure they are receiving the best value possible for their money. 2012-2014 Corporate Communications Strategy Page 4 of 28 Page 38 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Businesses/Business Owners As service users, businesses need quality and timely communications about services and policies that impact business activities. As taxpayers, business owners need to understand Council's priorities and goals to ensure they are receiving the best value possible for their money. Staff As service providers, staff need quality, clear and consistent information so they may engage in shaping the services that contribute to quality customer service along with supporting Council's priorities and corporate goals. It is essential to ensure employees have access to all the information they need to make informed decisions. Effectively informed staff can be valuable communication ambassadors for the Corporation. Partners/Groups/Associations As partners and stakeholders in service delivery, timely and targeted information about services and priorities is essential in order to work together effectively. Media Media representatives have a responsibility to provide timely news and editorial reporting. Since they are able to influence and form public opinion, it is essential that responsive relationships are maintained. Spokespersons With integrated communication efforts between the Office of the CAO and the Mayor, the Mayor acts as the primary spokesperson on all matters concerning the Township. The CAO is the spokesperson for the Corporation and may delegate responsibility on specific matters to the appropriate Senior Manager. The Office of the CAO/Corporate Communications acts as the liaison between the Township and media to ensure a seamless process for responding to inquiries. Communication Tools/Tactics The following is a list of communication tools identified to communicate the Township's services, programs and accomplishments: Internal • Quarterly Internal Staff Newsletter — The Inside Scoop • Township Website • All Staff Meetings • Media, Print and Electronic (Mainstream and Community) • Staff Noticeboards • Administration Centre Information Display Screens • Arena Information Display Screens • Employee Survey and Engagement Feedback 2013/2014 Initiative: Intranet Site - research and report options for consideration 2012-2014 Corporate Communications Strategy Page 5 of 28 Page 39 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... External • Corporate Website • Media Releases • Media Interviews: Radio, TV, Print • Mayor & Council Timely Topics, 6 times per year • North Simcoe Community News Township News Page • Bi -Weekly Township News Page: Packet & Times • Social Media: Twitter, Facebook • Annual Report Card • Recreation & Community Services Brochure • Community Outreach: Open House and Travelling Council Meetings, Mayor and Council Breakfast • Public and Council Meetings • Public Relations • Community Events • Community Notice Boards • Targeted Marketing Campaigns • Administration Centre Information Display Screens • Arena Information Display Screens • Electronic Promotional Board on Hwy 11 2012-2014 Corporate Communications Strategy Page 6 of 28 Page 40 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... POLICY AND STANDARDS The policies reflect how we communicate with our key audiences including our residents, businesses, stakeholders, staff and the media. The standards set the activity undertaken by Corporate Communications to achieve value -for -money and deliver enhanced communications. The policies and standards developed by Corporate Communications are listed below and included as appendices to the Communications Strategy. Appendix 1 POL-ADM-19 External Use of Crest Logo Word Mark Township of Oro-Medonte Corporate Crest/Logo Request Form Motion No. C100908-19, Enacted by Council: September 8, 2010 Appendix 2 POL-ADM-20 Corporate Communication During an Election Year Motion No. C101215-5, Enacted by Council: December 15, 2010 Appendix 3 POL-ADM-21 Media Relations Protocol for Council and Staff Motion No. C110323-13, Enacted by Council: March 23, 2011 Appendix 4 POL-ADM-22 Corporate Newspaper Advertising Motion No. C110622-25, Enacted by Council: June 22, 2011 Policies and protocols to address use of social media and website content will be developed in 2013, with ongoing development of further communication policies and protocols as required. 2012-2014 Corporate Communications Strategy Page 7 of 28 Page 41 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... MANAGING CUSTOMER RELATIONS AND STRATEGIC ISSUES Customer Relations Customer relations refers to the interactions between an organization and its stakeholders. Managing customer relations encompasses a corporate -wide strategy to maintain relationships with constituents and stakeholders by responding to feedback and inquiries that will support positive relations and contribute to building a solid reputation for the Corporation and Council. Strategic Issues The concept of strategic issues has developed into a way of identifying and dealing with issues, developments and trends that may significantly impact an organization's strategies and goals. Effective management of customer relations and strategic issues entails anticipating issues before problems arise in order to deal with them appropriately. By being proactive and planning for possible issues early on will assist in taking the necessary communication action to prepare audiences, respond to questions and gain public support before problems arise. Issues Management Issues management is the process of identifying, analyzing, responding to and evaluating issues affecting the Corporation and community. The practice of issues management relies significantly on day-to-day communications involving engagement with employees, residents, businesses, media and many other stakeholders. Issue management is recognized and organizationally positioned as a corporate function that is not confined to a single function or department. It is a corporate responsibility to ensure employee communication functions go beyond daily objectives and interactions by aligning an overarching effort to identify and track issues with corporate initiatives. The Township is enhancing its current structure and process to proactively address issues. The corporate -wide comprehensive customer service/ issues management framework for projects and initiatives will continue as a priority staff objective for 2013/2014. The Communications Strategy identifies the stages of issues management and the steps taken to develop a communications plan as they relate to the functions of Corporate Communications. Identifying Issues Issues may arise as a result of a variety of situations. This stage involves identifying key issues that may potentially affect the Corporation, community and stakeholders. 2012-2014 Corporate Communications Strategy Page 8 of 28 Page 42 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Formal channels are in place to identify issues through scanning and analysis through the following: • Media tracking and monitoring on a daily basis; • Media updates are provided to Council and Senior Management Team regularly; • Review of Council agendas in advance of meetings to prepare for possible inquiries or comments by public and/or media. Analyzing and Prioritizing Issues Analyzing issues involves assessing each issue for its potential risk by understanding its impact to the corporate and community environment. There are varying degrees of risk ranging from high to low. Subsequently, key issues are prioritized and allocated the resources required to carry out the necessary action. Responding to Issues Responding to issues involves developing a communication plan that effectively communicates the Corporation's position and key messages to stakeholders. The specified communication plan will comprise the following components: 1. Identify key spokesperson(s). 2. Prepare strategic response and define the content of the message through briefing notes. 3. Identify specific actions in line with timing. 4. Identify target audience and stakeholders list. 5. Allocate resources. Evaluating and Measuring Issues An annual report assessing the strengths, weaknesses and overall effectiveness of the communications plan as it relates to the specific issue should be included for future reference. No two issues are ever the same and should not be treated as such. The purpose of assessing the results is to assist in formulating future strategies by capturing what worked and what didn't in executing the communication plan. 2012-2014 Corporate Communications Strategy Page 9 of 28 Page 43 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... 2012-2014 COMMUNICATIONS ACTIVITIES AND ACTION PLAN 2012-2014 Corporate Communications Strategy Page 10 of 28 Page 44 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Page 45 of 213 2012-2014 Corporate Communications Strategy Page 11 of 28 Performance Indicator Website traffic report Public feedback Communications Survey conducted October 2012 Customer Satisfaction Survey Released over 100 media releases since 2009. Public feedback Media mentions T T co co O -O -O N , Q vi v C a "' OA O O O O O N N O t'N •- N 6 •- > N O O > N O O V E E 0E fa I V —_ f0 !o V - -a -O o U -a -O o u W s a, : v v S 282 b O 22 mo N U N Ol i U N> N u N N V N (f o 0 CY' > v o 'r >l0 N Z ,-i < ti N T-< ti N u O 0J - m v t T- fl_ O—> o_ i O F m O( i m T ++ d 0 by 4 g , O by W N W y > T m O i N N 0 0Jo_ o_ 0 0_ 0 O O -O C co Expenditure Content and community event updates maintained by Corporate Communications. Conducted by Corporate Communications. w 0 o_ o vi U c T 2 4 -O u y': u D 0 E O O U U Comments Homepage content and community events section is maintained by Corporate Communications. Portions of the website need to be updated for various departments. Website protocol forthcoming in 2013. In addition to traditional media release methods, social media tools have been integrated as part of the process to include links and information pertaining to media release. O F' N N N 0 (p o i O U o_ u - > N C Y - C O 0J u 0 a fl_ N Opp N O by O ., y O v c m O fl_ N 0J -0 v fl_ D Q O -O O13 6 col O N Q N N T N 00 3 '5 o •- O N 6i b0 z N u O ‘7, s,..' ' m 0J O CI- � 2 o_ Frequency w N 7 0J CC N a T 0 0 As Required -o 0J N N 7 D 0- O 0) 0J CC CC N N < a Objective Post up-to-date information about services and programs to a variety of audiences. Website and accessibility feedback forms are readily available. Two-way communication available via comment section. Announce timely information affecting target audiences. rA w v r N o_ 0, D o 7 V N O v m . o O u - 0 W fl m m v L5 co•_,—y c w w 0 u Q. aJ > O m - E aJ •— t T N 0J = 'E N O -o O E E o_ w 0_ O E CC O al O Communication Tool/Tactic v :64,71 Media Releases N N 0_ f0 0J Q 3 r> z Lc) 0J m La • v 2 0 La m . Page 45 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Page Page 46 of 213 2012-2014 Corporate Communications Strategy Page 12 of 28 Performance Indicator Public feedback Communications Survey conducted October 2012 Customer Satisfaction Survey Public feedback Public feedback Communications Survey conducted October 2012 Customer Satisfaction Survey Expenditure Cost of publishing 6 issues per year, $7500 Column provided as a promotional bonus for Township's annual commitment of publishing a news page. Opportune and cost effective way to communicate a key message to target audience. Cost for publishing 26 issues per year, $14,400 2010 Corporate expenditure on legislatively required classified advertising, $25,375 Savings of $10,000 since August 2011 Comments Delivered to every household in Oro- Medonte and surrounding area. Cost effective and reaching our targeted audiences. Newspaper distributed throughout Township, Orillia and surrounding area. Drop boxes for free paper pick up throughout Township. Additional discount offered for legislatively required classified ads as promotional bonus for commitment to publishing news page. Frequency T>. co 7 C C a w E F Lc) co 7 C C a w E F Lc) > fo c --..� Y Q C , v o N `T Y 3 0 w -o N 4 ,- E EE o 1— - -o T N v a, Q N co N Q -6 i v u LL - w Objective Targeted to residents and businesses in Oro-Medonte. Full page advertisement focusing on Council related activities and events. Includes some Corporate related notices, such as Council Meeting schedule, office closures, and program information. Targeted to residents and businesses in Oro-Medonte. Column in the North Simcoe Community News from Mayor and Council pertaining to a specific matter relevant to timing of issue. Targeted to residents and businesses in Oro-Medonte and surrounding areas. 2 full pages advertising Corporate related news and announcements, such as job postings, Public Meetings, Council Meeting schedule, Economic Development spotlight, program information and listing of community events. Communication Tool/Tactic North Simcoe Community News Township News Page Timely Topics Orillia Packet & Times Township News Page Page Page 46 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Page Page 47 of 213 2012-2014 Corporate Communications Strategy Page 13 of 28 Performance Indicator Level of participation Communications Survey conducted October 2012 Customer Satisfaction Survey Public feedback Customer Satisfaction Survey Public feedback Customer Satisfaction Survey Public feedback Communications Survey conducted October 2012 Customer Satisfaction Survey Expenditure Conducted by Corporate Communications. Produced in-house, costs associated with printing, $4000 Produced in-house, costs associated with printing and distribution. Approximately $1,000 2012: produced in partnership with Chamber, net cost $3600/per issue. 2013: produced in-house, costs associated with print and distribution. Revenues from advertising sales results in break-even, $0/per issue to publish. Comments Fast and cost effective. Maintained, monitored and tracked by Corporate Communications. Twitter launched July 2011 Twitter — 415 Followers Facebook launched June 2012 Facebook — 35 Likes Reflecting new term of Council Produced in-house, distributed to all households in Township. Used as promotional material at community outreach events and public relations. Produced in-house. Distributed to all households in Township with copies available at Township facilities and community halls. Frequency N 6 w cc a T O o Every 4 years Annual T co O c a N v F m Objective Announce timely information quickly to target audiences. Communicate Council/Corporate strategic priorities and goals. Promotes the accomplishments of the set priorities in the Township's Strategic Plan. Integrates the accomplishments that flow from the performance management program. Showcases Township programs and services. Includes community -wide information and news pertaining to hall boards, clubs and associations. Communication Tool/Tactic Social Media • Twitter • Facebook Corporate Strategic Plan T2 m u O O_ N cc O 7 C C a Recreation & Community Services Brochure Page Page 47 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Page Page 48 of 213 2012-2014 Corporate Communications Strategy Page 14 of 28 Performance Indicator Public feedback Level of participation Public feedback Level of participation Public feedback Level of participation Public feedback Level of participation Public feedback Level of participation Public feedback Level of participation Customer Satisfaction Survey Expenditure Costs associated with facilitating event. Approximately $200/event Costs associated with advertising, printing and distribution. Varies depending on campaign. Comments Opportunity to hear from the public and address concerns that are raised. Opportunity to hear from the public and address concerns that are raised. Opportunity to hear from the public and address concerns that are raised. Opportunity to hear from the public and address concerns that are raised. Notice board at Administration Centre maintained by Corporate Communications. Produced in-house and distributed as needed to reach specific audience (varies depending on campaign). Frequency 3-5 Times Monthly Quarterly — Annually Varies depending on function As required As Required T co 0 As Required Objective Direct Communications with public regarding matters affecting the Township. Promote Township services and accomplishments. Face-to-face interaction with public, two-way communication/dialogue. Build awareness, promote services and reinforce key messages. Face-to-face interaction with public, two-way communication/dialogue. Promote Township services and accomplishments. Face-to-face interaction with public, two-way communication/dialogue. Post up-to-date information about news and events throughout the Township. Promote specific service, program and initiative to a targeted audience. Communication Tool/Tactic Public and Council Meetings Community Outreach • Open House & Travelling Council Meetings • Mayor & Council Breakfast Public Relations Community Events Community Notice Boards Targeted Marketing Campaigns Page Page 48 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Page 49 of 213 2012-2014 Corporate Communications Strategy Page 15 of 28 Performance Indicator Public feedback Customer Satisfaction Survey Public feedback Customer Satisfaction Survey Public feedback Employee feedback Employee Satisfaction Survey Employee feedback Level of participation Employee feedback Employee feedback Employee Satisfaction Survey Employee feedback Employee Satisfaction Survey Expenditure Cost for display screen expensed in 2011. Cost for display screen expensed in 2011. N/A, as per discussion held at Council Meetings 0 CO I— Costs associated with printing in-house, 4 issues per year. Approximately $150/year TBD Consideration for 2014 budget Comments Administration Centre display screen content updated and maintained by Corporate Communications. Content updated and maintained by Recreation & Community Services Department. Hwy 11 exposure. Messaging targeted to key audiences. Opportunity to communicate Council decisions and provide overview of the Corporate Strategic Plan. Boards are available in all facilities and placed in high traffic areas for ease of visibility. The results should serve to promote working conditions and environment. Produced in-house and distributed to all staff. Research\report on options and resources available for consideration in 2013/2014. Frequency >. co 0 T co 0 As Required As Required As Required Annual Quarterly 0 m 1— Objective Display current information regarding Council, programs, services and events. Display information pertaining to programs, services and events. Promote Township programs, services and events. Provide timely information regarding corporate -wide initiatives. Forum for staff to ask questions and request clarification. Convey relevant information to staff including announcements, health & safety news, job postings and notices. Obtain the views and opinions of employees on the Township's work environment. Provide staff with corporate information and news, such as staffing updates, messages from Council and SMT, health & safety. Provide a useful site that enhances work practices, communicates key information, provides the right navigation tools and helps define organizational culture. Communication Tool/Tactic Administration Center Information Display Screens Arena Information Display Screens Electronic Promotional Board All Staff Meetings Staff Notice Boards Employee Satisfaction Survey Staff Newsletter Corporate Intranet* *2013/2014 initiative Page 49 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Appendix 1 Township of Proud Heritage, Exciting Future Policy Department/Section Administration Corporate Communications Policy # POL-ADM-19 Subject External Use of Corporate Crest, Logo and Wordmark Enacted by Council: September 8, 2010 Motion # C100908-19 PURPOSE The purpose of this policy is to regulate and provide an overall framework by which to guide the external use of the Corporate Crest, Logo and Wordmark. SCOPE The Corporate Crest and Logo, with the Wordmark, are unique visual identities designed to communicate and reinforce a positive message about the Township of Oro-Medonte. As the most important visual elements for identification, they function to build awareness of the Township as a professional corporation; to act as a unifying visual device relating all departments and services to the corporation; and to clearly identify programs, services and facilities that the Township provides to the residents of Oro-Medonte. In order to fulfill these functions, the crest and logo must be used consistently at all times. DEFINITIONS Township/Corporate Logo/Crest CAO's Office Trademark Refers to the Township of Oro-Medonte Refers to the visual identities identifying the slogan "Proud Heritage, Exciting Future" outlined below. Refers to the Corporate Communications Division and/or Corporate Communications Specialist and/or Administrative Assistant. An indicator used to identify that the services to consumers with which the trademark appears originate from a unique source, and to distinguish its services from those of other entities. Note: this is not a registered trademark. 2012-2014 Corporate Communications Strategy Page 16 of 28 Page 50 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... POLICY The Corporate Crest and Logo are trademarks of the Township of Oro-Medonte. In order to protect the integrity of the Township and maintain its identity as a "Proud Heritage, Exciting Future" community; organizations, businesses, or individuals wishing to use the crest and/or logo must receive written approval through the CAO's office by completing a "Township of Oro-Medonte Corporate Crest/Logo Request Form" for approval. Only when approval has been granted may the crest and/or logo be used. For programs or initiatives that the Township undertakes with another level of government, agency or private organization, either directly or as part of a grant or sponsorship program or intergovernmental initiative, approval by the CAO's office must be obtained. Corporate Crest Representation of Township's historical message of "Proud Heritage, Exciting Future." The crest represents the Township of Oro-Medonte's binding authority and is used for official documents. Application of the Corporate Crest is to be used for purposes as approved by the CAO's office. Corporate Logo Township of Proud Heritage, Exciting Future The Hills, Oro Moraine, Lakes, Recreation and Environment are symbolic of the Township's natural resources and unique characteristics. The rising sun represents a rising of opportunity throughout the community. The coniferous trees are symbolic of the various trees seen throughout the Township. The colour scheme and flow of logo and word mark symbolizes progression and unity. The icon and wordmark are two elements to the Corporate Logo. The Corporate Logo should be used in full whenever possible. The wordmark may be used as a standalone portion, exclusive of the icon where space does not allow the full logo. Application of the Corporate Logo and Wordmark is to be used for marketing, advertising and promotional purposes as approved by the CAO's office. Icon I I Township of Proud Heritage, Exciting Future 2012-2014 Corporate Communications Strategy Page 17 of 28 Wordmark I I Township of Proud Heritage, Exciting Future Page 51 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... PROCEDURE 1. A Township of Oro-Medonte Corporate Crest/Logo Request Form must be completed for all external requests. 2. All requests must be submitted to the CAO's office for approval prior to release of the Corporate Crest, Logo and/or Wordmark. 3. It may take up to 10 business days from the day the request is received to obtain approval. If the request is of time sensitive nature, please indicate the deadline on the request form. 4. It is the responsibility of the person making the request to ensure the form is completed correctly and submitted as outlined on the Township of Oro-Medonte Corporate Crest/Logo Request Form. 5. The Township of Oro-Medonte Corporate Crest/Logo Request Form will be made available on the Township of Oro-Medonte website. RESPONSIBILITIES The CAO's office has overall responsibility to manage and monitor compliance to this policy through a variety of methods such as reports from various functions within the corporation through ongoing liaison with departments and the Senior Management Team. Corporate Management The CAO's office manages the use of the Corporate Crest, Logo and Wordmark and ensures that they are used within the framework of this policy and in accordance with the standards outlined in the Corporate Communications Plan. All departments must obtain approval by the CAO's office for use of the Corporate Crest, Logo and/or Wordmark on all documents and materials for external purposes. 2012-2014 Corporate Communications Strategy Page 18 of 28 Page 52 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Township of Oro-Medonte Corporate Crest/Logo Request Form To request the Township of Oro-Medonte's Corporate Crest, Logo or Wordmark, please complete the form below and return to the attention of Samah Othman via email at sothman@oro-medonte.ca or by fax to (705) 487-0133. Contact Name: Name of organization: Position in organization: Phone: Email: Date of Request: Intent/Purpose (include the message of the advertisement, if applicable): How long will the logo or crest be used for? Please select the logo or crest renuired: Corporate Crest Corporate Logo (4svl%;/rec�/ntc> Please select the format required (tick all that apply) JPEG EPS GIF Not sure Please note: It may take up to 10 business days from the day this form is submitted for approval. If your request is urgent and you require the logo or crest earlier please indicate date below. 2012-2014 Corporate Communications Strategy Page 19 of 28 Page 53 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Appendix 2 Township of Proud Heritage, Exciting Future Policy Department/Section Administration Corporate Communications Policy # POL-ADM-20 Subject Corporate Communications During an Election Year Enacted by Council: December 15, 2010 Motion # Motion No. C101215-5 PURPOSE Pursuant to the provisions of the Municipal Elections Act, 1996, a municipality is prohibited from contributing to any person for his or her election campaign. The purpose of this policy is to establish appropriate communications behavior during a municipal election that will ensure all candidates receive equal opportunity to campaign without contravention of the Municipal Elections Act, 1996, while ensuring that staff support the existing elected representatives of the Corporation in carrying out their duties. This policy shall not preclude a Member of Council from performing their job as a councillor, nor impede them from representing the interests of their constituents. This policy does not replace or override the Use of Corporate Resources for Election Purposes Policy POL-ADM-11, enacted by Council on January 13, 2010. SCOPE This policy applies specifically to employees whose role requires them to interact with elected representatives, candidates and/or the media. DEFINITIONS Township/Corporate CAO's Office/ Corporate Communications Refers to the Township of Oro-Medonte Refers to Corporate Communications and/or Corporate Communications Specialist and/or Administrative Assistant. 2012-2014 Corporate Communications Strategy Page 20 of 28 Page 54 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Senior Management Team Candidate Township Resources Interview Requests All Candidates Meeting A team of individuals comprised of the head of each department. Specifically, the following positions: Chief Administrative Officer; Director, Finance/Treasurer/Deputy CAO; Director, Transportation & Environmental Services; Director, Corporate Services/Clerk; Director, Corporate & Strategic Initiatives; Director, Recreation & Community Services; Director, Development Services; Director, Fire & Emergency Services; Manager, Health & Safety and Human Resources. Person nominated for an office by filing nomination papers with the Clerk's office, in person or by an agent, as per section 33(1) of the Municipal Elections Act. Refers to all Township equipment, supplies, services, including internet access and cellular telephone accounts, and staff. Resources also refers to Township letterhead, business cards, logo and crest, photos taken and which are the property of the Township, as well as email accounts, notebook computers, and telephone lines. Requests made to the Township from members of the media, for information or quotations on a topic(s) related to Township events, incidents, or issues. Meeting(s) organized by a group not affiliated with any particular candidate(s) to which all candidates running in the Municipal Election are invited to participate. The purpose of defining an Election Period is to ensure that existing Council members running for another term do not use their role as an elected official to the benefit of their campaign. It will also allow them to concentrate on their campaign while still representing their constituents in an impartial manner. Election Period The period of time set by the Canadian Radio -Television and Telecommunications Commission (CRTC) which begins two months prior to the election date, and ending on the date the election is held, as per section 2(b) of the CRTC's: A Policy with Respect to Election Campaign Broadcasting. 2012-2014 Corporate Communications Strategy Page 21 of 28 Page 55 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... POLICY Candidates may not use the services of any Township staff to assist in any communication activity related to the preparation or distribution of campaign related materials or events. Nor shall the candidates distribute media releases, newsletters or other correspondence materials using the Township's Corporate Communications staff or other departmental staff. During the Election Period, interview requests will be directed to Corporate Communications and arranged with the respective Senior Manager, no comments will be made on the election, or how the topic may be impacted by the election. Interview requests of existing council members that the Chief Administrative Officer deems to be of a political nature, will be given the candidate's personal contact information. During the Election Period, requests for meetings with elected officials that are deemed by the Chief Administrative Officer to be of a political nature, will be deferred until after the election. In the event that such meetings cannot be postponed, the Chief Administrative Officer or delegate (member of the Senior Management Team) will act as the host of the meeting. During the Election Period, Township advertising material will remain factual with no references to content of a political nature; With the exception to information on All Candidates Meetings, voting locations, voter turnouts, how to nominate a candidate, and other non-political topics, as approved by the Clerk. PROCEDURE 1. All media and advertising requests must be submitted to Corporate Communications for approval prior to publication or release. 2. The Clerk's office shall have the final approval of all election related information, made on behalf of the Township, for publication. It is the responsibility of the person(s) making the request to ensure the information has been submitted correctly and has been approved for publication. RESPONSIBILITIES The CAO's office, has overall responsibility to manage and monitor compliance to this policy through ongoing liaison and approval by the Clerk, as the Returning Officer administering the municipal election. This policy may be reviewed prior to and/or following an election period and updated as required. 2012-2014 Corporate Communications Strategy Page 22 of 28 Page 56 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Appendix 3 TownshipoR� Proud Heritage, Exciting Future Policy Department/Section Administration Corporate Communications Policy # POL-ADM-21 Subject Media Relations Protocol for Council and Staff Enacted by Council: March 23, 2011 Motion # C110323-13 PURPOSE To establish protocols to effectively communicate Corporate information with the media in a consistent, accurate and timely manner. To maintain positive relations with the media by providing accurate and timely information to enhance internal and external communications with the public and stakeholders. The outlined protocols will assist Council and Staff in ensuring accurate messages are being conveyed to limit the possibility of miscommunication. SCOPE Media relations is an important means of communicating Corporate messages in a consistent manner on issues that are relevant to the Township's residents and stakeholders. Establishing a definite media relations protocol assists in building a positive relationship with the media that will help ensure the Township's decisions and operations are seen as transparent, and carried out in accordance to policies and regulations. DEFINITIONS Township/Corporate CAO's Office/ Corporate Communications Senior Management Team (SMT) Refers to the Township of Oro-Medonte Refers to Corporate Communications and/or Corporate Communications Specialist and/or Administrative Assistant. A team of individuals comprised of the head of each department. Specifically, the following positions: Chief Administrative Officer; Director, Finance/Treasurer/Deputy CAO; Director, Transportation & Environmental Services; Director, Corporate Services/Clerk; Director, Corporate & Strategic Initiatives; Director, Recreation & Community Services; Director, Development Services; Director, Fire & Emergency Services; Manager, Health & Safety and Human Resources. 2012-2014 Corporate Communications Strategy Page 23 of 28 Page 57 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... DEFINITION OF MEDIA RELATIONS Media relations involves working with various media outlets for the purpose of informing the public of the Corporation's mission, policies and practices in a positive, consistent and credible manner. The goal of media relations is to effectively facilitate the flow of information between the Corporation and the public by accurately and consistently responding to media inquires, providing background and current information, and explaining programs and initiatives. Media relations include: ➢ Reactive Media Relations: Responding to a request from the media for information or interviews. ➢ Proactive Media Relations: Initiating media contact through media releases, public service announcements (PSA), media advisories and other media correspondence generated by the Corporation. ➢ Monitoring Media Relations: Articles related to the Township in print and broadcast media are monitored and tracked daily. Media coverage statistics are prepared on a monthly basis. ►► News Updates and Clipping Service: Stories related to the Township are emailed daily to Council and the Senior Management Team. Additionally, a media clippings library of Township related articles is maintained and stored for record keeping. POLICY In order to ensure a consistent and accurate message is being conveyed and to protect the integrity of the Township, the following media relations protocol is to be adhered to by Council and Staff. Corporate Communications serves as the primary contact for all media related matters. Council and Staff contacted directly by the media shall refer calls and inquires to Corporate Communications. With input from the appropriate SMT member or department, Corporate Communications will prepare briefing notes and arrange for the media to interview the Corporate or Staff spokesperson. For matters where media contact is anticipated, a spokesperson will be designated in advance and briefed on key messages. Township/Council Spokesperson(s) The Mayor is the primary spokesperson on all matters concerning the Township. If the Mayor is not available, the Deputy Mayor will be requested to speak on his behalf, and in absence of both the Mayor and the Deputy Mayor, the respective Ward Councillor will be requested to speak on the Mayor's behalf. Corporate/Staff Spokesperson(s) The Chief Administrative Officer may act as the spokesperson for the Corporation or the CAO's Office may delegate responsibility on specific matters to the appropriate Senior Manager. 2012-2014 Corporate Communications Strategy Page 24 of 28 Page 58 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Media Releases Media releases and related background fact sheets provide information to targeted media pertaining to Corporate initiatives and actions. They also provide an opportunity to deliver key messages that explain the Township's services and activities to residents and stakeholders. Media releases are prepared by Corporate Communications with input from the Senior Management Team. PROCEDURE 1. Corporate Communications acts as the liaison between the Township and media. All media related calls are to be directed to Corporate Communications. 2. Corporate Communications will make all necessary arrangements for the media to speak with the designated spokesperson(s). 3. Corporate Communications will support the designated spokesperson(s) by providing briefing notes, communications messages and any other required information materials. Council and SMT will be provided with the supporting materials prepared and details of the interview for reference. 4. All media releases, PSAs and media advisories are prepared and distributed by Corporate Communications, in conjunction with the appropriate Senior Manager. The media related correspondence will identify Corporate Communications as the media contact and the contact information for the respective Senior Manager, should further information be required. 5. If misunderstandings of Corporate decisions or actions arise in the media, Corporate Communications, when deemed appropriate, will assist in developing a response by preparing key messages to clarify and communicate the Corporation's position. RESPONSIBILITIES The CAO's Office has overall responsibility to manage and monitor compliance to this policy through ongoing liaison with Council and the Senior Management Team. 2012-2014 Corporate Communications Strategy Page 25 of 28 Page 59 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Appendix 4 1/4-4 Township of Proud Heritage, Exciting Future Policy Department/Section Administration Corporate Communications Policy # POL-ADM-22 Subject Corporate Newspaper Advertising Enacted by Council: June 22, 2011 Motion # C110622-25 PURPOSE To provide a consistent and streamlined procedure for the placement of corporate advertisements in a newspaper while ensuring messages reach target audiences in an accurate, timely and cost effective manner while protecting the Township's brand and meeting legislative requirements. SCOPE The Township is committed to the most effective use of funds while complying with applicable statutory advertisement requirements. This policy applies to newspaper advertising that encompasses the following: 1. Statutory or Legal Notices; 2. Notifications of Public Meetings or Public Consultations; 3. Recruitment Advertising; 4. Economic Development Advertising; and 5. Corporate Advertising, such as information regarding programs, services and events. DEFINITIONS Township/Corporate CAO's Office/ Corporate Communications Senior Management Team (SMT) Refers to the Township of Oro-Medonte Refers to Corporate Communications and/or Corporate Communications Specialist and/or Administrative Assistant. A team of individuals comprised of the head of each department. Specifically, the following positions: Chief Administrative Officer, Director, Finance/Treasurer/Deputy CAO; Director, Transportation & Environmental Services; Director, Corporate Services/Clerk; Director, Corporate & Strategic Initiatives; Director, Recreation & Community Services; Director, 2012-2014 Corporate Communications Strategy Page 26 of 28 Page 60 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Target Audience Development Services; Director, Fire & Emergency Services; Manager, Health & Safety and Human Resources. Refers to a particular group or a portion of a market for which a specific message has been designed in the form of advertising. The Township's target audience is varied, for example, the general public, residents, families, youth, seniors, business, potential investors, suppliers and visitors. Advertising/Advertisement Paid placement or use of paid media by the Township to communicate a specific message to a defined target audience. Public Notice Legal Advertisement POLICY Written or formal notice or advertisement, regarding government -related activities, published in a newspaper circulating in the area to be affected by the proposal to which the notice relates. An advertisement required by legislation to announce a notice, proceeding, or decision of the Township for the knowledge of the general public or parties who are/may be involved or interested in the proceeding. Township departments have various advertising needs for specific programs and initiatives and vary depending on the nature of the advertisement, target audience and legislative requirements, as outlined below: Legislation Act, 2006, S.O. 2006, c. 21, Sched. F "Newspaper", in a provision requiring publication, means a document that, a) is printed in sheet form, published at regular intervals of a week or less and circulated to the general public, and b) consists primarily of news of current events of general interest; ("journal") While our primary target audience is the Township's residents and business community, there may be a need to advertise to a broader audience throughout Simcoe County and beyond, for instance; tenders, job opportunities and economic development opportunities. Media and corporate advertisements are the responsibility of Corporate Communications. Corporate Communications will ensure compliance with legislation to advertise public notices and legal advertisements for the municipality in at least one (1) newspaper circulating in the area. 2012-2014 Corporate Communications Strategy Page 27 of 28 Page 61 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... PROCEDURE 1. Senior Manager to provide approved text, in a Word format, to Corporate Communications including requests to attach logo or other attachments with the advertisement. 2. Formatting will be established by Corporate Communications in accordance with the Township's brand standards to ensure a consistent and professional presentation. 3. Corporate Communications will make all newspaper advertisements bookings in order to ensure consistency and cost effectiveness. 4. Final proof of content and bill to be approved by the respective Senior Manager, prior to print, and charged back to respective department as an advertising expense. 5. Corporate Communications have negotiated corporate advertising line rates with the media. The deadline for booking will depend on the timing required for the advertisement to be placed. Typically, Corporate Communications will require 72 hours notice prior to insertion of the advertisement in the newspaper. If an urgent request arises, Corporate Communications will work with the Senior Manager to ensure the advertisement is inserted in a timely, consistent and cost effective manner. In special circumstances, it may be necessary to place advertisements in different sections throughout the newspaper. Corporate Communications will work with the Senior Manager to ensure the advertisement receives the best possible exposure and value to reach the desired target audience. RESPONSIBILITIES The CAO's Office has overall responsibility to manage and monitor compliance to this policy. 2012-2014 Corporate Communications Strategy Page 28 of 28 Page 62 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... a) a) c >% .c a) •� a) 2, a) .> as 2 m a) 8 to 2 0 8J 0 0 - -0 0 c 0 c 0 P. co ,O .1 47. 0 cm o .v > .- c;1 a a � -o %— E s co I— i N E 0O V O '0 1 Page 63 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... PROCESS Support the Strategic Plan, Goals and Objectives 0) a) E c o co c co •_ o a) a) fi 2 (NI O 05 U N a) O-0 N E O N Z 1 Page 64 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... PROCESS • Research, Best Practices & Consultations • Target Audiences 1� • Test Communication Methods • Policy Development and Implementation • 2012-2014 Communications Activities &Action Plan 0) a) o 0) c U • a) fi O 05 N • - • � • � O N Z Page 65 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... What We Need Cost Effective and Value Added 1 1 What We Heard •�• 0) a) o 0) c o a) fi N 0 05 N a) � � O N Z Page 66 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... ue Added Cost Effective and Va 2010 Corporate Advertising Expenditure = $25,500 © © \�LC) © ,:' © L , in z o N- 609- t co 11 11 N. 2 O 02 r M - O 2 O La La 2 ._ to a) 0_ to II CD ti W `~LLJ `~ cn ,, o O o O a) ccn c cn a E2._._ c > > ; > �C o. Q (I) Q cn c 2 L CU E2 - c c a) U o L = L = + L a, 0 O i O i Q C Q C A+ QN O Q va o0 0c U Q ON N o N N N Nz I Page 67 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... Page 68 of 213 10b) Report No. CAO 2012-04, Samah Othman, Executive Ass... What We Heard Effectiveness of Communication Tools 0 0 C� LC) 0) CO #1 Website 0 0 0 CO O N- (0 CD #3 Packet & Times News #4 Twitter 0) O 0) c o 4) E= E " O U o o U O cN o © N C.) U N LL Vi) N O N Z Page 69 of 213 10d) Report No. DS2012-053, Andria Leigh, Director of De... • REPORT Proud Heritage, Exciting Future Report No. DS2012-053 To: Council Prepared By: Bobbi Lovering Meeting Date: November 28, 2012 Subject: Building Permit Stats Update Motion # Roll #: N/a R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only X It is recommended that: 1. Report No. DS2012-053 be received for information. BACKGROUND: The Building Stats have not been provided to Council for the last quarter. The Building Stats are typically provided for Council's information on a monthly basis. ANALYSIS: The following is a summary of permit statistics Year - to — date, ending on October 31, 2012. Number of Permits issued 2012 Number of Permits issued 2011 Residential 73 Residential 50 Res Demo 28 Res Demo 14 Septic/Septic ver 124 Septic/Septic ver 117 Res add/reno 34 Res add/reno 21 Small projects 168 Small projects 158 Agricultural 13 Agricultural 19 Com/Ind 20 Com/Ind 12 Cancelled 9 Cancelled 6 Total 469 Total 398 The number of Building permits issued Year - to - date shows and increase of 71 permits over last year. Significant increase of 23 more Single Family Dwellings over 2011. Development Services Report No. DS2012-053 November 28, 2012 Page 1 of 3 Page 70 of 213 10d) Report No. DS2012-053, Andria Leigh, Director of De... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The following is a summary of Construction value for permits issued Year - to — date, with the period ending October 31, 2012. Construction value 2012 Construction value 2011 Residential 23,090,213.00 Residential 13,684,579.00 Res Demo 171,300.00 Res Demo 139,600.00 Septic 1,189,900.00 Septic 951,600.00 Res add/reno 2,829,100.00 Res add/reno 1,135,800.00 Small projects 2,961,617.00 Small projects 4,154,550.00 Agricultural 913,000.00 Agricultural 874,026.00 Com/Ind 2,581,985.00 Com/Ind 2,581,985.00 Cancelled Cancelled Total 33,737,115.00 Total 24,243,375.00 The total construction value Year — to — date shows an increase of $9,493,740.00 of Construction value over 2011. In addition to the construction values for increasing tax base, the permit fees revenue is shown below. 2012 Permit fee Revenue 2011 Permit fee Revenue Building permit 328,692.03 Building permit 259,593.60 Septic permit 57,285.00 Septic permit 50,262.50 Total 385,977.03 Total 309,856.10 The permit revenue collected Year — to — date shows a $76,120.93 increase over 2011. Further the permit revenue collected to date exceeds the project budget revenue by $56,734.20. POLICIES/LEGISLATION: The Building Code Act requires Municipalities to enforce building in Ontario through the Ontario Building Code. The Building Code Act sets out legislation for collection of permit fees to cover the direct and indirect costs of Building permits. The permit fees collected to date exceed projected budget values. Development Services Report No. DS2012-053 November 28, 2012 Page 2 of 3 Page 71 of 213 10d) Report No. DS2012-053, Andria Leigh, Director of De... CORPORATE STRATEGIC GOALS: This report follows the Strategic Goals of: • Quality of Life, • Safe & Healthy Community, • Sustainability, through enforcement of Building Code regulations, consideration of alternative solutions for construction methods. CONSULTATIONS: N/a ATTACHMENTS: N/a CONCLUSION: There has been an increase of 71 permits issued Year-to-date over last year. Further there have been 73 permits issued for single family dwellings, up 23 over last year. On the commercial side there have been 20 permits issued, however some of these permits were from the required "all day" kindergarten program mandated by the Province resulting in school renovations and additions. While the to -date permit revenue shows an increase of $76,120.93 over 2011, it is not anticipated to continue in 2013. Respectfully submitted: Bobbi Lovering CBCO Chief Building Official SMT Approval / Comments: C.A.O. Approval / Comments: Development Services Report No. DS2012-053 November 28, 2012 Page 3 of 3 Page 72 of 213 10e) Report No. DS2012-054, Andria Leigh, Director of De... REPORT Proud Heritage, Exciting Future Report No. DS 2012-054 To: Council Prepared By: Alan Wiebe, Intermediate Planner Meeting Date: November 28, 2012 Subject: 1452711 Ontario Limited (Forest Heights Estates) Proposed Street Naming Part Lot 1, West Part Lot 2, Concession 7 (Oro) File: 43 -OM -93022 Motion # Roll #: 4346-010-003-27600 R.M.S. File #: D12-10802 RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. Report No. DS 2012-054 be received and adopted. 2. That street names "Forest Heights Court" and "James Cooke Place", be assigned to the 1452711 Ontario Limited (Forest Heights Estates) subdivision, File 43 -OM - 93022. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. BACKGROUND: The subject lands are located south of Horseshoe Valley Road West, and east of Line 6 North, as illustrated in Schedule 1 to this report. In February 2011, Council adopted a motion to provide an extension to the Draft Plan Approval of the Forest Heights Estates Plan of Subdivision application which provides for 83 residential lots. To provide access through the Draft Plan Approved Plan of Subdivision, the developer will be constructing extensions to two existing roads, being Line 6 North and Ruby Ridge. To provide access to lots that do not have frontage on those roads, the developer is proposing to two separate roads with cul-de-sacs, which they propose to be named "Forest Heights Court' and "James Cooke Place". ANALYSIS: In considering proposed street names, the Township of Oro-Medonte has the following Street Naming Policy in place: DEVELOPMENT SERVICES Report No. DS2012-054 November 28, 2012 Page 1 of 6 Page 73 of 213 10e) Report No. DS2012-054, Andria Leigh, Director of De... 1. When naming or changing street names in the Township, consideration be given to one of the following: a. A historic name which once identified the location; b. The surnames of local pioneer families in the immediate vicinity; c. Any prominent geographic, natural or practical feature which makes the location unique or identifiable; d. The names of local servicemen who made the ultimate sacrifice; e. The names of prominent former residents who contributed to the betterment of the Township through their community involvement, athletic or business achievements. 2. Where there are two or more proposed street names in a new development or plan of subdivision, at least one street name will have regard to the above criteria and the developer be encouraged to research the following resources: a. Oro-Medonte Historical Association; b. Simcoe County Historical Society c. Simcoe County Archives & Township records (i.e. assessment rolls, historical publications); d. Local Registry Office (former land ownerships). 3. All proposed new street names shall be circulated to internal departments for review and comment prior to Council approval. 4. The duplication of street names used in adjacent municipalities shall be minimized as not to conflict with emergency response addresses. Circulation of proposed new names will be made by the Township to the neighbouring municipalities for comment when deemed appropriate. 5. A report will be submitted to Council for the approval of the proposed names. As submitted by the developer of the subject lands, the proposed "Forest Heights Court" name is intended to commemorate the chosen name of this development, and the proposed "James Cooke Place" name is intended to acknowledge the Cooke family who lived on a neighbouring agricultural property in the 1850s. The proposed street names noted above were circulated to internal departments and to surrounding municipalities for commenting. In response to the circulation to internal departments, no objections were stated other than the note that the Township presently contains several streets containing the word "Forest" (such as "Forest Hill Drive", "Forest Plain Road", "Forest View Road", "Forest Wood Road", and "Forrester Road"). Responses received from surrounding municipalities included: • The Township of Tay has streets named "Forest Lane", "Forest Harbour Parkway", and "Waverley Heights"; • The City of Barrie has streets named "Forest Dale Drive", "Forestview Drive", and "Forestwood Lane"; and • The City of Orillia has no concerns with the proposed street names. DEVELOPMENT SERVICES November 28, 2012 Report No. DS2012-054 Page 2 of 6 Page 74 of 213 10e) Report No. DS2012-054, Andria Leigh, Director of De... Since James Cooke represents a local pioneer family in the immediate vicinity, this proposed street name is considered to satisfy item "1.b" of the Township's Street Naming Policy. Further, it is noted that no duplication of the proposed street name "James Cooke Place" exists in adjacent municipalities. Since the proposed street name "Forest Heights Court" represents a historic name used to identify the subject development, it is considered to satisfy item "1.a" of the Township's Street Naming Policy. However, the word "Forest" is presently used in five (5) other streets in the Township, and a combined total of five (5) other streets in adjacent municipalities. Such frequent use of this word in street names may be considered to result in undesirable duplication of street names which might create conflict in providing emergency response. The Fire and Emergency Services Department has, however, not stated any concern with this proposed street name. Therefore, Planning staff requests direction from Council as to whether the proposed street name "Forest Heights Estates" is appropriate to be used in this Plan of Subdivision. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: N/A POLICIES/LEGISLATION: The Township of Oro-Medonte Street Naming Policy CORPORATE STRATEGIC GOALS: • Service Excellence • External Relations CONSULTATIONS: • Internal Departments (Fire & Emergency Services, Transportation and Environmental Services, and Corporate Services) o No concerns expressed with use of "James Cooke Place", however, caution expressed with use of "Forest Heights Court" due to existing roads containing similar terms ("Forest Hill Drive", "Forest Plain Road", "Forest View Road", "Forest Wood Road", and "Forrester Road"). • Surrounding municipalities (Cities of Barrie and Orillia; and Townships of Severn, Springwater, and Tay) o Existing roads in abutting municipalities containing similar terms include: "Forest Lane", "Forest Harbour Parkway", and "Waverley Heights" (Township of Tay); and "Forest Dale Drive", "Forestview Drive", and "Forestwood Lane" (City of Barrie). DEVELOPMENT SERVICES November 28, 2012 Report No. DS2012-054 Page 3 of 6 Page 75 of 213 10e) Report No. DS2012-054, Andria Leigh, Director of De... ATTACHMENTS: Schedule 1: Location Map Schedule 2: Draft Plan of Subdivision CONCLUSION: The proposed street name "James Cooke Place" is considered to satisfy item "1.b" of the Township's Street Naming Policy, and appears to meet all other requirements of this policy. Therefore, Planning staff supports this proposed street name as outlined in this report. The proposed street name "Forest Heights Court' is considered to satisfy item "1.a" of the policy referenced above, however, its use may result in the undesirable further duplication of the word "Forest" which may create a conflict in providing emergency response. Therefore, although Planning staff supports this proposed street name for its satisfaction of item "1.a" of the policy, direction is requested from Council as to whether the further duplication noted would be undesirable. Respectfully submitted: 4A an Wiebe, .Sc. Intermediate Planner Reviewed by: Andria Leigh, M IP, RPP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2012-054 November 28, 2012 Page 4 of 6 Page 76 of 213 10e) Report No. DS2012-054, Andria Leigh, Director of De... Schedule 1: Location Map z • HORSESHOEtVALLE I:R'OI DV itys 47S Tr.. gift t'it! M_ i 4. $1.1ONEIDA.AVENUE �ltlliljl► G��O� w n w z -J z z I� it SUBJECT/PROPERTY- II DEVELOPMENT SERVICES Report No. DS2012-054 November 28, 2012 Page 5 of 6 Page 77 of 213 1Oe) Report No. DS2O12-054, Andria Leigh, Director of De... Schedule 2: Draft Plan of Subdivision Dine 6 North extension of xisting road) Forest Keights:COUrt ' (proposed) Ruby Ridge (extension of existing road) es Cooke Place proposed) , r ti 1 / 1� I`� 1 1 1 F ,r' • 1 DEVELOPMENT SERVICES Report No. DS2012-054 November 28, 2012 Page 6 of 6 Page 78 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... REPORT e;;:SJii2f7[et/ante/ Proud Heritage, Exciting Future Report No. DS2012-055 To: Council Prepared By: Alan Wiebe Intermediate Planner Meeting Date: November 28, 2012 Subject: Site Plan Agreement 2012 -SPA -22, Lot 14, Plan 798, 23 O'Connell Lane, Being all of PIN 58559-0155 LT (Former Township of Oro) Motion # Roll #: 4346-010-009-50000 R.M.S. File #: D11 43811 RECOMMENDATION(S): Requires Action X For Information Only It is recommended: 1. THAT Report DS 2012-055 be received and adopted; 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Daycore Venture Group Inc. to permit the construction of a single detached dwelling and a detached private garage; 3. THAT the appropriate by-laws for the Site Plan Agreement and to Remove the Holding Provision applying to the lands described as Lot 14, Plan 798, 23 O'Connell Lane be brought forward for Council's consideration; and 4. AND THAT the owners be notified of Council's decision. BACKGROUND: The subject property fronts onto O'Connell Lane (see Schedule 1 to this report) which is a private road and is not owned and maintained by the Township on a year-round basis. The applicant is proposing to construct a two-storey single detached dwelling and a detached private garage on this property, as illustrated in the site plan drawing attached to this report as "Schedule 2". The proposed single detached dwelling would have a building footprint of 107 square metres (1,151 square feet) and a cumulative floor area of 214.2 square metres (2,305.5 square feet), and the detached private garage would have a floor area of 42.74 square metres (460 square feet). Since the subject property does not have frontage on a public road that is owned and maintained by a public authority on a year-round basis, it is zoned Residential Limited Service Holding (RLS(H)) Zone. Pursuant to the Site Plan Control Area By-law (By-law 2009-062), the applicant is required to enter into a Site Plan Agreement before the Holding Provision can be removed and prior to the issuance of a Zoning Certificate and a Building Permit for the proposed development. DEVELOPMENT SERVICES November 28, 2012 Report No. DS2012-055 Page 1 of 12 Page 79 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... The purpose of this report is to provide a recommendation to Council regarding the applicant's requests for a Site Plan Agreement and the removal of the Holding Provision. ANALYSIS: The property is designated Shoreline by the Township's Official Plan, and permitted uses in this designation include single detached dwellings (Section C5.2). The subject lands are zoned Residential Limited Service Holding (RLS(H)) Zone since the property fronts on O'Connell Lane, which is not maintained and owned by the Township. In accordance with the Township's Official Plan (Section D1.4.1), a Holding Provision is applied to lands with frontage on private roads such as O'Connell Lane, thereby requiring the execution of a Site Plan Agreement with the Township prior the developer of a property being granted permission for the construction of a new dwelling. Section "1 4)" of the Site Plan Agreement contains wording whereby the owner acknowledges that the lot "does not front on an improved public road, that the Township does not or is not required to maintain or snowplow the ... road ... will not take over or assume the private road ... and ... is not liable for any injuries, losses or damages" associated with the issuance of a Building Permit for the proposed development. Upon execution of the Site Plan Agreement, the Holding Provision ("(H)") applying to the subject lands can be removed by by-law, permitting the applicant to then apply for other approvals required with respect to the proposed development. As outlined below, Section D 1.4.2 of the Township's Official Plan provides the conditions under which the Holding Provision can be removed by Council: D1.4.2 Conditions under which Holding Provision will be removed The following criteria have to be satisfied before Council will remove a Holding Provision applying to lots that are subject to Section D1.4.1: a) The use on the lot must be permitted by the implementing Zoning Bylaw. b) The lot and all buildings and structures on the lot shall comply with the implementing Zoning By-law. c) The appropriate approvals are obtained for sewage disposal and a potable water supply is available. d) The property owner, at his expense, enters into a Site Plan Agreement with the Township that indicates that: i) the owner acknowledges and agrees that the lot in question does not front on an improved public road; ii) the owner acknowledges and agrees that the Township does not or is not required to maintain or snowplow the said road or street; iii) the owner acknowledges and agrees that the Township will not take over or assume an unopened, unassumed or private road or street as a Township public road or street unless it has been built according to the Township standards then in force; DEVELOPMENT SERVICES November 28, 2012 Report No. DS2012-055 Page 2 of 12 Page 80 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... iv) the owner acknowledges and agrees that the Township is not liable for any injuries, losses or damages as a consequence of the Township issuing a building permit; and, v) the Site Plan Agreement shall, at the expense of the owner, be registered against the lands. Permitted uses in the Residential Limited Service (RLS) Zone include single detached dwellings and accessory buildings. The subject property has a lot area of approximately 858 square metres (0.2 acres), and has approximately 15.26 metres of frontage on O'Connell Lane. The applicant's proposal is to construct a two-storey single detached dwelling and a detached private garage, with locations and setbacks shown in Schedule 2 to this report, and respectively sized as shown in Schedules 3, 4, and 5 to this report. This proposed development has been reviewed by Planning staff, and has been confirmed to comply with the applicable provisions of the Comprehensive Zoning By-law 97-95, as amended. This compliance satisfies subsections "a)" and "b)" above. Regarding subsection "c)", above, the Township's Building Division has provided comment stating they have no concerns with the proposed development of the lot based on the size of the property and proposed locations of the septic system and well. Therefore, this subsection is considered to be satisfied. With respect to subsection "d)" above, authorized signing officers for the owner of the property have signed the Site Plan Agreement, thereby satisfying this requirement. On this basis and subject to Council authorizing the execution of the Site Plan Agreement, the Holding Provision can be removed in conformity with the provisions of the Township's Official Plan. Further, as the property has area regulated by the Lake Simcoe Region Conservation Authority (LSRCA), this Site Plan Application has been circulated to LSRCA staff, who have provided comment by letter dated November 9th, 2012, as contained in Schedule 6 to this report. As requested by LSRCA staff, the additional conditions requested to be imposed through the requested Site Plan Agreement are contained in item "1.i)" to the Agreement. FINANCIAL: Not applicable. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan Township of Oro-Medonte Zoning By-law 97-95 Planning Act, R.S.O 1990, c. P. 13, Sections 36 and 41 DEVELOPMENT SERVICES Report No. DS2012-055 November 28, 2012 Page 3 of 12 Page 81 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... CORPORATE STRATEGIC GOALS: • Quality of Life • Service Excellence • Sustainability CONSULTATIONS: • Township Departments — No Concerns • Lake Simcoe Region Conservation Authority — No objections, subject to specific conditions as outlined in Schedule 6 to this Report ATTACHMENTS: Schedule 1: Location Map Schedule 2: Site Plan Drawing (Proposed Dwelling) Schedule 3: Floor Plan Drawings (Proposed Dwelling) Schedule 4: Exterior Elevation Drawings (Proposed Dwelling) Schedule 5: Floor Plan and Exterior Elevation Drawings (Proposed Detached Private Garage) Schedule 6: Letter from Lake Simcoe Region Conservation Authority, dated November 9, 2012 CONCLUSION: The Site Plan Application is required due to the property fronting onto O'Connell Lane, which is a private road. As indicated in this report, the site plan agreement and removal of the holding provision approval conforms with the Township's Official Plan, and it is therefore recommended that the appropriate by-laws for the execution of the Site Plan Agreement and removal of the Holding Provisions be approved by Council. Respectfully submitted: an iebe, M.Sc. Intermediate Planner Reviewed by: ----4,-L Andria Leigh, MCIP, RPP Director, Development Services SMT Approval / Comments: 1 C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2012-055 November 28, 2012 Page 4 of 12 Page 82 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... SCHEDULE 1: LOCATION MAP 2012 -SPA -22 (Daycore Venture Group Inc.) w z w a co 0 w Z w 0 LAKE SIMCOE ORO. ROAD ED SUBJECT PROPERTY (23 O'CONNELL LANE) DEVELOPMENT SERVICES November 28, 2012 Report No. DS2012-055 Page 5 of 12 Page 83 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... SCHEDULE 2: SITE PLAN DRAWING (PROPOSED DWELLING) 2012 -SPA -22 (Daycore Venture Group Inc.) F ' gag:II 111 8©Qo DESNGN INFORMATION _.. LOT BLDG FOOTPRNTS m2 LOT AREA m2 AVERAGE U/F (OM) rm M4I/�F T/F WAIC 1 (GAR) Imo FRONT PORCH TOP FDN WALL (n FIRST FLOOR ((( o DEVELOPMENT SERVICES Report No. DS2012-055 Page 84 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... SCHEDULE 3: FLOOR PLAN DRAWINGS (PROPOSED DWELLING) 2012 -SPA -22 (Daycore Venture Group Inc.) rd r••• Mt ▪ .1•111110011.9 ▪ .14.01=Ja IMO D n� 3e (B421c-9) DEVELOPMENT SERVICES Report No. DS2012-055 November 28, 2012 Page 7 of 12 Page 85 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... SCHEDULE 4: EXTERIOR ELEVATION DRAWINGS (PROPOSED DWELLING) 2012 -SPA -22 (Daycore Venture Group Inc.) PAM, MAK!, [LEVAl10N Isla Le.KJ Bm r p... �neoM.l�-3Y!S� 111111 ■■ill wW1111 'w Fib 1- N? Da cK Tn x �'T,�csna 7, oar 3a•ia DEVELOPMENT SERVICES Report No. DS2012-055 November 28, 2012 Page 8 of 12 Page 86 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... SCHEDULE 5: FLOOR PLAN AND EXTERIOR ELEVATION DRAWINGS (PROPOSED DETACHED PRIVATE GARAGE) 2012 -SPA -22 (Daycore Venture Group Inc.) :o0 4%4. GARAGE Roo. Rno •K•os - Y. 9 IOW 24'd FLOOR PIAN POUNDATION PLAN t,ML�AI.4T10N 'RON, *Lily ATOR DEVELOPMENT SERVICES Report No. DS2012-055 November 28, 2012 Page 9 of 12 Page 87 of 213 f/isexo.rfY4.tiv#1-✓lJ/,IJ/Amre te 4 ei orfire0.I0/d iy , o 1 "� 04 I: 4 4. X3.4• POUNDATION PLAN t,ML�AI.4T10N 'RON, *Lily ATOR DEVELOPMENT SERVICES Report No. DS2012-055 November 28, 2012 Page 9 of 12 Page 87 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... SCHEDULE 6A: LETTER FROM LAKE SIMCOE REGION CONSERVATION AUTHORITY DATED NOVEMBER 9, 2012 2012 -SPA -22 (Daycore Venture Group Inc.) Lake Simcoe Region conservation authority Sent by email awiebe@oro-medonte.ca November 9, 2012 Mr. Alan Wiebe Corporation of the Township of Oro-Medonte P.O. Box 100 Oro, ON LDL 2X0 Dear Mr. Wiebe: A watershed for Life File No.: 2012 -SPA -22 IMS No.: PSPC1394C2 RE: Application for Site Plan Approval — New Single Family Dwelling, Septic System & Detached Garage Daycore Venture Group Inc., Owner Part of Lot 27, Concession 8 (Former Township of Oro) 23 O'Connell Lane Plan Lot 14, Registered Plan 798 Township of Oro-Medonte, County of Simcoe Thank you for conferring with the Lake Simcoe Region Conservation Authority (LSRCA) with regard to the above noted Site Plan Agreement application. It is our understanding that the purpose and effect of this application will allow for the construction of a new single family dwelling with associated septic system, detached garage and driveway on the above noted property. We have reviewed this application for consistency with the Wise Use and Management of Resources (Natural Heritage and Water) and the Public Health and Safety Policies (Natural Hazards) of the Provincial Policy Statement (PPS) under the Planning Act, conformity with the Coke Simcoe Protection Act and Plan (LSPP), and in accordance with the purpose and intent of Ontario Regulation 179/06 made under the Conservation Authorities Act. As you are aware, the subject property is located within the jurisdiction of the LSRCA. The proposed development is partially located within the regulated portion of this property. A permit will be required under Ontario Regulation 179/06 for the proposed development, prior to the issuance of a municipal building permit. To ensure consistency and conformity with the provincial plans and policies including the regulatory requirements under the Conservation Authorities Act, the LSRCA has no objection to this Site Plan Agreement application, subject to the following conditions: • I hat the owner shall agree in the site plan agreement to carry out or cause to be carried out all the recommendations and measures contained within the plans. • That the owner shall agree in the site plan agreement to ensure that all erosion and sedimentation control measures will be in place prior to any site alteration. Page 1 of 2 120 Bayview Parkway, Box 282 Tel: 905.895.1281 1.800.465.0437Web: www.LSRCA.on.ca Newmarket, Ontario L3Y 4X1 Fax: 905.853,5881 I E -Mail: Info@LSRCA.on.ca Proud winner of the International Thiess Riverprize Member of Conservation Ontario, DEVELOPMENT SERVICES November 28, 2012 Report No. DS2012-055 Page 10 of 12 Page 88 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... SCHEDULE 6B: LETTER FROM LAKE SIMCOE REGION CONSERVATION AUTHORITY DATED NOVEMBER 9, 2012 2012 -SPA -22 (Daycore Venture Group Inc.) Lake Sirncoe Region r.onservation authority November 9, 2012 File Nos.: 2012 -SPA -22 IMS Nos.: PSPC1394C2 Mr. Alan Wiebe Page 2 of 2 • That the owner shall agree in the site plan agreement to install native, non-invasive plantings in accordance with the red -lined planting plan as approved by the LSRCA (attached). • That the owner shall agree in the site plan agreement to engage a qualified professional to certify in writing that the works were constructed in accordance with the plans as approved by the LSRCA and the Township. Please provide us with a copy of the executed Site Plan Agreement. Please advise the applicant that in accordance with the LSRCA's Planning and Development Fees Policy (April 27, 2012), the total fee for this application is $550.00. The applicant should be advised that currently this fee is outstanding and to please forward the above mentioned fee to the LSRCA as soon as possible. If you have any questions, comments, or require anything further from the LSRCA, please do not hesitate to contact the undersigned at 905-895-1281, extension 287, or by e-mail at i.walker@Isrca.on.ca Please reference the above file numbers in future correspondence. I trust this meets your requirements at this time. Yours truly, Ian Walker, BSc. Fnvironmental Planner IW/cn Encl. (1) c. Louis Nitsopoulos (Daycore Venture Group Inc.), Owner, daycor@rogers.com Charles Burgess, Senior Planning Coordinator, LSRCA DEVELOPMENT SERVICES November 28, 2012 Report No. DS2012-055 Page 11 of 12 Page 89 of 213 10f) Report No. DS2012-055, Andria Leigh, Director of De... SCHEDULE 6C: LETTER FROM LAKE SIMCOE REGION CONSERVATION AUTHORITY DATED NOVEMBER 9, 2012 2012 -SPA -22 (Daycore Venture Group Inc.) mort .._oss 3 7 ` 3Nd13NN0�-onSiVraIIIT- fir -env ilwl eil'al I NO �Sa e 5g:3 3 �,Qa li i A 4 EE EESAZ 3 a 9Si DEVELOPMENT SERVICES November 28, 2012 Report No. DS2012-055 Page 12 of 12 Page 90 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... REPORT ll/ u r2�� Proud Heritage, Exciting Future Report No. RC2012-28 To: Council Prepared By: Shawn Binns Meeting Date: November 28, 2012 Subject: Oro -Minor Hockey — Concession Stand Subsidy Request Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. Report No. RC2012-28 be received; 2. That Council grant the request to fund the remaining lease payments of two thousand dollars for the remaining 2012/2013 season through the grant/subsidy budget; 3. That Oro Minor hockey liaise with the Director, Recreation and Community Services to review the hours of operation; 4. That Oro Minor Hockey be notified of Council's decision. BACKGROUND: At its meeting of November 14, 2012 Council received a deputation from Oro -Minor Hockey requesting that consideration be given to waive or reduce the annual fee of $2500 associated with the contractual agreement for operation of the concession stand at the Oro-Medonte Community Arena. Oro -Minor Hockey has identified several challenges with operating the concession stand, specifically: • Volunteer time - administrative requirements to manage the concession • Inconsistencies in revenues • Inability to maintain positive operating margins with the expected level of service identified in the contract • Labour expenses • The overall net benefit to the association is minimal ANALYSIS: As requested by Council, Oro -Minor Hockey has provided a summary of financials for the operation of the concession stand. The summary also includes a review of operations during the 2012. Recreation and Community Services Report No. RC2012-28 November 28, 2012 Page 1 of 3 Page 91 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... Operating Summary 2010-2012 Sept 2010 to April 2011 Oro -Minor Sports Association (per financial statements) *Note adjusted to 2012 to account for inflation *Sales $64,256.00 100% `Cost of Goods Sold $31,352.00 48.79% *Labour Cost Lease (fees waived by Council) $21,096.00 $2,500.00 32.83% 3.89% Profit $9,308.00 14.49% Sept 2011 - April 2012 Oro -Minor Hockey (as provided by OMH) Sales $44,000.00 100% Cost of Goods Sold $21,300.00 48.4% Labour Cost $18,000.00 40.9% Lease $2,500.00 5.7% Profit $2,200.00 5.0% September -12 Sales $2,182.00 100% Cost of Goods Sold $2,677.00 122.7% Labour Cost $1,390.00 63.7% Lease $500.00 23% Total Loss -$2,385.00 -1.1 October -12 Sales $4,506.00 100% Cost of Goods Sold $2,961.00 66% Labour Cost $1,718.00 38% Lease $0.00 Total loss -$173.00 -4% Staff have discussed and reviewed the option of moving to a volunteer run model with Oro Minor Hockey however it does not appear to be feasible at this point in time. It should also be noted that with the revenue derived from a $2500 lease agreement the concession stand operates at a break even as the Township incurs expenses for propane and utilities. Recreation and Community Services Report No. RC2012-28 November 28, 2012 Page 2 of 3 Page 92 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... During the deputation Oro Minor Hockey identified a desire to reduce the times the concession stand would be open to Friday evenings, Saturday and Sunday. The contractual agreement does however specify hours the concession must be open. Standard hours should be established with Oro Minor Hockey to ensure the operation is profitable while ensuring the Township can deliver a level of service acceptable to facility users. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Granting the request would result in an expenditure of $2000 POLICIES/LEGISLATION: Bylaw 2012-169 — Agreement with Oro Minor Hockey for operation of the concession booth CORPORATE STRATEGIC GOALS: Quality of Life External Relations CONSULTATIONS: Director, Finance/Treasurer Oro Minor Hockey ATTACHMENTS: Bylaw 2012-169 CONCLUSION: Oro Minor Hockey is expending considerable effort to administer and operate the concession booth for a minimal retum. Should Oro Minor Hockey incur additional lease expenses ($2000 outstanding) it will likely result in a Toss at the end of the season. Respectfully submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2012-28 November 28, 2012 Page 3 of 3 Page 93 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-169 A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Oro-Medonte Minor Hockey Association for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By-law No. 2010-129 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement, from September 15, 2012 to April 6, 2013, for the 2012-2013 season, with Oro-Medonte Minor Hockey Association for the operation of the concession booth at the Oro-Medonte Community Arena; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-law. 2. That By-law No. 2010-129 is hereby repealed in its entirety. 3. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH DAY OF SEPTEMBER, 2012. THE CO-PORATION OF THE TOWNSHIP OF ORO-MEDONTE yor, Cler ■o • ,s Irwin Page 94 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... 1 Schedule "A" to'By-Law No. 20121169 THIS AGREEMENT made theb'ilay of h�tr0. ao BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter called the "Township") OF THE FIRST PART -and- Oro Minor Hockey Association -- (hereinafter called the "Licensee" OF THE SECOND PART WHEREAS the Township is the owner of the Oro-Medonte Community Arena, in the Township of Oro- Medonte, in the County of Simcoe. AND WHEREAS the parties hereto have agreed that the Licensee will operate the Concession Booth (hereinafter called the "Concession') in the Oro-Medonte Community Arena. NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as follows: TERMS AND APPLICABLE LAWS The Licensee shall operate the Concession from September 15, 2012 to April. 6, 2013. The term of this agreement maybe amended by the Director of Recreation and Community Services. ii The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in the operation of the Concession. PAYMENTS 1. 2012-2013 Season a) $500.00 on or before the 30°i day of September, 2012 b) $500.00 on or before the 301h day of November, 2012 c) $500.00 on or before the 30"' day of December, 2012 d) • $500.00 on or before the 30'" day of February, 2013 e) , $500.00 on or before the 30th day of March, 2013 HOURS OF OPERATION 3. The Licensee shall keep the Concession Booth open for business for the periods set out below or as amended and approved in writing by the Director of Recreation and Community Services: a) During the months of September to April inclusive, during this Agreement, between the following days and times: DAY Saturday Sunday Statutory Holiday Tournament Dates Monday Tuesday Wednesday Thursday Friday FROM TO 6:00 am 10:00 pm 6:00 am 10:00 pm 6:00 am .10:00pm ' 6:OOam 10:00 pm 4:00 pm 9:00 pm 4:00 pm 9:00 pm 4:00 pm 9:90 pm 4:00 pm 9:00 pm 4:00 pm 10:00 pm 0i. Page 95 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... 2 b) After a period of 30 days from the date the operation commences, if the above times and dates in the opinion of the Licensee are not profitable, a request in writing to the Director of Recreation and Community Services to delete certain times, would be considered. A decision to delete or change times shall be at the discretion of the Director of Recreation and Community Services. c) The Township reserves the exclusive right to amend the hours of operation to accommodate tournaments and special events. OPERATION OF THE CONCESSION BOOTH 4. The Licensee agrees to operate the Concession Booth in accordance with the following provisions; a) to provide an adequate number of competent employees to prevent undue delay in service to patrons; b) to have employees wear suitable attire when on duty; c) to maintain maximum standards of cleanliness and hygiene for the premises and employees; d) to comply with any directions of and to permit inspections by the Simcoe County District Health Unit and any other I4ealth regulatory agencies; e) to provide courteous, honest and timely service to patrons of the Concession Booth; a) to provide goods and services of good quality and at fair market value; g) to terminate the employment of any employee for good cause, always in compliance with the Employment Standards Act and applicable laws, upon written request by the Corporation of the Township of Oro-Medonte; h) not to sell or allow the sale of any glass bottled refreshments; i) not to sell or allow to the sale of any alcoholic beverages; j) not to sell or allow the sale of popcom; k) not to sell any prohibited or restricted goods or any goods which would reasonably constitute a danger or hazard to patrons of the Arena; GENERAL COVENANTS OF THE LICENSEE 5. The Licensee, having inspected the Concession Booth and satisfied themselves regarding any equipment located therein, agrees to; a) use and maintain such equipment and fixtures in good condition at their own expense including repairs where necessary, and upon the termination of this Agreement, the Licensee shall deliver such equipment and fixtures to the Township in good and substantial repair and condition, and shall replace in whole or in part of them which has been lost, damaged or destroyed; or b) to supply and maintain all necessary concession booth equipment c) sufficiently repair and maintain the portion of building occupied under this agreement, when, where and as often as needed (reasonable wear and tear and damaged by fire, lightning or tempest only excepted); d) surrender and yield up to the Township, the said Township Concession Booth and equipment in good and substantial repair and condition, at the expiration or upon earlier termination of this Agreement (reasonable wear and tear and damage by fire, lightening or tempest only excepted). Page 96 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... 3 ALTERATIONS AND REPAIRS 6. The Licensee shall not make any alterations or repairs without written authorization of the Township and without having obtained all proper building permits therefore. DAMAGE DEPOSIT 7. The damage deposit of $500.00 shall remain with the Township for the duration of this Agreement as the deposit for the Agreement and will be refunded upon termination of the Agreement, subject to any deduction for repairs to the building or equipment necessitated by the actions of operations of the Licensee. GENERAL PROVISIONS 8. The Licensee acknowledges that this Agreement is for the right to operate a Concession Booth and equipment only. 9. a) The Township may, in the case of damage by fire, lightening or tempest, which makes repair of such damage within thirty (30) days impossible (substantial damage) terminate this Agreement and the Township shall refund to the Licensee that portion of the sum paid by the Licensee to the Township which would be attributable to that portion of the year from the date of such termination and each party shall be released from further obligation hereunder. b) Notwithstanding paragraph 9, the Licensee shall be relieved from any obligations pursuant to paragraph 1 and 2 of this Agreement in case of substantial damage. 10. The Township'shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons caused by or resulting from the operation of the Concession Booth by the Licensee, his servants or agents, and Licensee shall, from time to time, and at all times hereafter, protect, indemnify and!forever save and keep harmless the Township, and / or. its officers, agents and servants, against any damage, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants or agents. 11. Prior to execution of this Agreement by the Township, the Lice1,see shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Five Million Dollars ($5,000,000.00). The said insurance must be with an insurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township of Oro-Medonte and Licensee jointly. 12. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to commencing the operation of the Concession Booth. 13. The Licensee shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Corporation (or any of its agents, officers, directors, or employees) shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the licensee shall indemnify and save harmless the Corporation from any and all charges, fines, penalties, and costs that may be incurred or paid by the Corporation. 14. The Agreement between the parties being a personal agreement, this Agreement shall not be assigned or subcontracted. In the event of the death or bankruptcy of the Licensee pridrito the expiration of the term of this Agreement, this Agreement shall become null and void and all lands and premises shall be delivered up to the Township and any amount paid or payable by the Licensee shall be apportioned to the date of death or bankruptcy. 15. At all times, the employees of the licensee shall act in a civil, responsible, courteous and generally productive manner. The licensee shall ensure that all employees strive for excellence in 'Customer Service Page 97 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... 16. Contracted Employees, third party employees, agents and others what provide customer service on behalf of the Township of Oro-Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor shall ensure, that such training includes, without limitation, a review of,the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing this agreement, the contractor has agreed to be in full compliance with this regulation. Additionally the licensee will review and acknowledge the Township Of Oro-Medonte policy for Accessible Customer Service. 17. The Township shall be responsible for all the cost of all utilities used in connection with the operation of the Concession Booth. 18. The Director of Recreation and Community Services and any other authorized agent or servant of the Township shall have the right at any reasonable time to enter and inspect the lands and premises occupied under the Agreement. 19. The Licensee and its employees shall promptly delivery all articles found in the Oro- Medonte Community Arena to the Director of Recreation and Community Services. 20. All notices and orders given to the Licensee may be served by mailing the same to the Licensee at the address hereinafter set out, or by delivering a copy to the Licensee personally or by leaving it at his place of business in the Oro-Medonte Community Arena, or by posting the same in a conspicuous place upon the outside of the building occupied by the Licensee under this Agreement. If such notice were served by mailing, the service is deemed effective two (2) days following said mailing. 21. The township hereby undertakes and agrees not to grant any other organizations or individual the right to operate a concession selling similar lines of goods excepting: a) A function net related to "on ice" (arena floor) activities; b) A function in any other part of the Oro-Medonte Community Arena, in conjunction with an "on ice activity will require the consent of the Licensee. Where consent is not forthcoming, the Township reserves the right to a final decision in which the Licensee and other parties involved will be duly notified; c) Vending machines may be installed by the Township. Such costs / profits on the machines will be assumed by the Township. 22. This Agreement shall terminate April 6'h, 2013 unless amended by the Director of Recreation and Community Services. The Licensee shall remove all goods and equipment owned by them from the Concession Booth by the 15th day of April 2013, and shall leave the said Booth in a condition as set out in this agreement.; It is understood that if all such goods and equipment are not removed by such time, that the Licensee shall pay a storage charge, determined by the Township, of the goods and equipment not removed and shall be liable for all expenses incurred in the later removal of them. 23. If, at the absolute discretion of the Township, the Licensee is not operating the Concession Booth in the best interests of the public or complying with the Laws, Statutes, By, Laws, or Regulations applicable to them, or with the provisions of this Agreement, the Towsnship may terminate this Agreement without notice as outlined in the terms of this Agreement and the remaining applicable provisions of this Agreement shall apply. I, I 24. The Licerisee shall be responsible for the installation and removal of any phone services required at the Licensee's expense. 25. Any breach or violation of the terms and conditions herein set forth by, the Licensee shall entitle theTownship to Terminate this Agreement forthwith without notice. Upon termination of this Agreement, the Licensee shall remove from the Concession Booth all of his supplies and equipment. , Page 98 of 213 10g) Report No. RC2012-28, Shawn Binns, Director of Recr... 5 WITNESS the Corporate Seal of the Corporation of the Township of Oro-Medonte duly attested under the hands of the proper signing officers authorized in that behalf. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE H.S ughes - Mayor THE ORO MINOR HOCKEY ASSOCIATION /iIf Mike Coe - resident Steve Posluns — Vice President WITNESS the hand and seal of the Licensee of the Second Part. SIGNED, SEALED AND DELIVERED, This `XS day of, 2012 In the presence of; �eV‘..\ 01_ Page 99 of 213 10h) Shawn Binns, Director of Recreation and Community S... Iot.r_��t1 Proud Heritage, Exciting Future APPLICATION FOR GRANT/SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization nir';eivat,53;5 Name ;A'i'A BURHANPCRKAR Address LI iV Reil✓ Ti2A1iL R.R.7 g City Si- AN 1 Y OM' Prov. e N Postal Code arc% i- 2. LC Contact i;'iV %K BUIZHANPL`RkAR. Telephone E-mail — Fax PART B — ORGANIZATION GENERAL INFORMATION 1%-i'z' j' p., p a ce, b k_ Number of Out of Town Membership Fee Members Residents If Applicable Geographic Area Served Date Formed Outline the mission, purpose and objectives of your organization. Maya has been one of the few students chosen from around the world to volunteer on Student on Ice 2013 summer expedition. Students on Ice is a non profit initiative dedicated to taking students on unique learning expeditions to the Arctic and Antarctic to learn about environmental issues and climate change and the only organization in the world that offers an opportunity for students to be immersed in 'hands on' research activities and lectures, taught by polar experts, educators, and researchers. During this expedition, Maya will assist in scientific research in the student volunteer capacity in a ship based program that employs modern icebreakers as a home. 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Page 100 of 213 10h) Shawn Binns, Director of Recreation and Community S... Type of Organization (i.e. Registered Charity, Non -Profit Organization, no status, etc.) and registration number if applicable. tjfA Indicate the products / services / benefits provided to the Township of Oro-Medonte by your organization: This is a golden opportunity for Oro Medonte Township to receive media coverage in the newspapers, radio and television as a supporter of this worthwhile cause. In appreciation of the grant, Maya will wear the logo (shirt, jacket, hat, etc) during the expedition (much of which is filmed) and at all media events as well as acknowledge the township and the council's support during the media coverage. Maya will blog about her Arctic experience as well as speak to the students throughout Simcoe County in order to share the knowledge she will gain as a result of participating in this unique expedition and hopes to foster a new understanding and respect for our planet amongst her fellow citizens. This would generate a tremendous amount of publicity locally and throughout Canada. All checks are written to 'Students on Ice'. A Certificate of Appreciation and tax receipts for donations over $2000 will be provided. This is a rare opportunity for the township to support her participation in the expedition, and in return receive national and international publicity as a forward thinking and progressive region with environmental awareness and extraordinary talented residents. In short the best location in the world to live and work. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Amount Requested: Subsidy MI GCC C~ onj perf r 4-h£rtr4, Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benafitsl_ Oro Medonte resident, high school student, Maya Burhanpurkar, has been selected to volunteer on an international youth scientific expedition to Canada's Arctic through the educational non-profit Students on Ice Foundation to learn about environmental issues and climate change. The expedition dates are July 14 - 28, 2013 and Maya is required to raise the expedition costs of $11 000 by January 15th, 2013. Being selected to participate in this expedition is a rare honour and at 13 years of age, she will be the youngest person to participate in such an expedition and will assist senior research scientists from various universities and Environment Canada. Maya strongly believes that this will be a life changing, invaluable learning experience that will inspire her to continue to learn and educate others about the global importance and rich heritage of our Arctic and Antarctic environments. As Maya's participation in the expedition depends on whether she can raise amount in sponsorships and grants, she is now looking for help from Simcoe County businesses as well as individual donations. Your support towards this endeavour is greatly appreciated. Upon return, Maya hopes to share the knowledge that she gained with the students in the Simcoe County. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). NO Previous grants/subsidies from the Township? Page 101 of 213 10h) Shawn Binns, Director of Recreation and Community S... Amount Requested: Year of Request: Amount Approved: Year of Approval: PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) IA ) Vif vek BorhanpLirk r '----Name & Position ems; MI +`iw S nccinpl..%rk.= r Name & Position Date: I L li'c v'�,�1bL1' ;2-1712— Date: .212- Date: 1 y r°' nn bLr For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 102 of 213 10h) Shawn Binns, Director of Recreation and Community S... ORGANIZATION NAME: FINANCIAL INFORMATION CURRENT FISCAL YEAR: Year: REVENUE: Source: TOTAL: EXPENDITURES: Item: TOTAL: Amount: Amount: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Tvlinus Expenditures BALANCE: Signature: NEXT YEAR PROPOSED: Year: REVENUE: Source: TOTAL EXPENDITURES: Item: TOTAL: Amount: Amount: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Date: Page 103 of 213 10i) Shawn Binns, Director of Recreation and Community S... �ry Zho ship cif Proud I ftritaoe. Exiting Future Name: Item Number/Name: Meeting Date: Type of Meeting: Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2011-011) Shawn Binns, Director of Recreation and Community Services 10i) Orillia Public Library. November 28, 2012 X Council Committee of Adjustment Special Council Accessibility Advisory Committee Recreational Technical Support Group Speaking Notes: • Statistics on Library usage and fees for contracted services (2013) were provided (attached) • A 5% increase is included in the draft 2013 operation budget — Looking for confirmation of this as maximum parameters • Upcoming meeting with the Orillia Library Board — Max 5% will be presented • The Township of Severn has yet to determine its position. Staff will be working in sync with Severn as usage is identical 1/2/13 Page 104 of 213 10i) Shawn Binns, Director of Recreation and Community S... v o o v o E z o 0._ ro 19.80 N/A N U N — >C 'u c v m -0 E o N= O Q N O U rn Om ti ry N Q I 0 N 0 377,827.00 245,912.00 VT VT 01 N N N m ',I - Cr; m .-i vl m vl ',I - 3004 Adults 585 Children m a -0 a CO N N v� N -2 Lil N - NE -0 Q O Q MS OE0-1 O rn Z3ti° Oo -o j°1 °' 3 -o>NQ V 0 n -- 01 t — o 01 ti N Im tV 0 -O 0U 0H 0 N N ry ,N rel' N N _0 < E . ry ry 2% $ 4,800.00 0 0 Lei 0 2% $ 19,380.00 5% $ 19,000.00 N 5% $142,041.00 5% $ 135,277.00 o o 0 0 0 0 m o vi (n 0 00 01 2 C N 0 0 0 ai 0 1.50% $ 99,825.00 0 0 01 m Orillia (requested) 0 5% as above 0 00 a 0 Orillia (recommended) Page 105 of 213 10j) Report No. FD2012-04, Hugh Murray, Fire Chief, re:... REPORT Thwnshipityfff Intel Proud Heritage, Exciting Future Report No. FD 2012-04 To: Council Prepared By: Hugh Murray Meeting Date: November 28, 2012 Subject: Dispatch and 911 Agreement renewals Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. Report No. FD 2012-04 be received and adopted. 2. That the Township renew the agreements with the City of Orillia. 3. And That the appropriate by-law to authorize the execution of the agreements by the Mayor and Clerk be brought forward. BACKGROUND: Currently the Township receives its 911 Central Emergency Reporting Bureau (CERB) and Fire Department dispatching services through agreements with the City of Orillia. These agreements expire at the end of 2012 and need to be renewed. ANALYSIS: There are two agreements that need to be renewed. The first agreement is for 911 services. The City of Orillia currently provides these services and has agreed to a four (4) year term with no increase for continuing this service. The second agreement is for the dispatching services for the Fire and Emergency Services Department. The City of Orillia has agreed to a three (3) year term with an increase based on the Consumer Price Index for Ontario at November of the preceding year. One other change to the agreements is the City of Orillia will use the current population figures in the Statistics Canada Profile which are more accurate rather than using figures in the Ontario Municipal Directory. Fire & Emergency Services Report No. FD 2012-04 November 28, 2012 Page 1 of 3 Page 106 of 213 10j) Report No. FD2012-04, Hugh Murray, Fire Chief, re:... The 2011 Statistics Canada Community Profile shows Oro-Medonte's population as 20,078 which is more accurate. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The dispatching agreement will increase over the 3 year term of the agreement as set by the Consumer Price Index for Ontario. There will be no increase in the 911 agreement however both agreements will reflect 2011 Statistics Canada population adjustments. These updates will be reflected in the 2013 budget. POLICIES/LEGISLATION: Section 116 (1) Municipal Act, S.O. 2001, c. 25 Section 2(5) of the Fire Protection and Prevention Act S.O. 1997 c.4 CORPORATE STRATEGIC GOALS: Safe and Healthy Community CONSULTATIONS: Director of Corporate Services / Clerk City Of Orillia Fire Department ATTACHMENTS: City of Orillia 911 CERB and Fire Department Dispatching agreements. Fire & Emergency Services Report No. FD 2012-04 November 28, 2012 Page 2 of 3 Page 107 of 213 10j) Report No. FD2012-04, Hugh Murray, Fire Chief, re:... CONCLUSION: It is recommended that council endorse the renewal of the agreements and that the By - Law to authorize execution of the agreements by the Mayor and Clerk be brought forward. Respectfully submitted: Hugh Murray Fire Chief SMT Approval / Comments: C.A.O. Approval / Comments: Fire & Emergency Services November 28, 2012 Report No. FD 2012-04 Page 3 of 3 Page 108 of 213 10j) Report No. FD2012-04, Hugh Murray, Fire Chief, re:... MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE THIS DAY OF A.D. 20 BETWEEN: AND: THE CORPORATION OF THE CITY OF ORILLIA hereinafter called the "City" OF THE FIRST PART THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE hereinafter called the "Township" OF THE SECOND PART WHEREAS Section 116(1) of the Municipal Act, S.O. 2001, c. 25 authorizes the municipality to establish, maintain and operate a centralized communication system for emergency purposes; AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, S.O. 1997, c.4 provides for the entering into of agreements to provide fire protection services as may be specified in the agreement to lands and premises that are situated outside the territorial limits of the municipality; AND WHEREAS the Township and the City are desirous of entering into an Agreement for the City to provide certain fire dispatch services to the Township; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and the mutual covenants and conditions herein contracted, the Parties hereto do mutually covenant and agree as follows: 1. The Township agrees to install and maintain in the City's fire dispatch centre at the Township's expense all radio equipment necessary to enable all Township fire fighters to receive radio communications from the City's fire dispatch centre and to enable two-way radio communications between all Township fire vehicles and the City fire dispatch centre. 2. The Township agrees to supply its fire fighters with radio equipment designed to receive fire call communications from the City's fire dispatch centre. 3. FIRE CALLS: The City agrees to answer fire calls for the Township and to transmit such fire calls to the Oro-Medonte Township Fire Department. 4. OTHER FIRE SERVICE COMMUNICATION REQUIREMENTS: The City agrees to transmit fire department related messages as required. Page 109 of 213 1Oj) Report No. FD2O12-04, Hugh Murray, Fire Chief, re:... -2- 5. The Township agrees to pay the City $ ($1.83 in 2012) per capita beginning January 1, 2013 for the service of dispatching the Township fire fighters and fire apparatus based on the population shown in the current Statistics Canada Community Profile and updated annually during the term of this contract. Adjustments will be made each subsequent January 1st as per the Consumers Price Index for Ontario (annual average published by Statistics Canada each preceding November) until the expiry of the contract on December 31, 2015. 6. The Township agrees that should fire calls come in simultaneously from the City and the Township to the City's Communications Centre, the City's call shall have preference. 7. The Township and the City shall each add the other party as an "additional insured" on their respective General Liability Policies with respect to and arising out of the operations and responsibilities undertaken by either party under this agreement. 8. The Township covenants and agrees that it will at all times indemnify and save harmless the City and the members of the Orillia Fire Department or any other person who may render or attempt to render assistance in the spirit of the Agreement from all and any liability, claims, actions, suits or demands for damages or otherwise for or by reason of or arising in any way from delivery of the fire service communications to the Township. 9. The Township agrees that if any Communicator is subpoenaed for Court as a result of a call that has been dispatched for the Township, or if a Communicator is required to attend any meetings related to litigation stemming from any incident response in the Townships dispatch area, the City will be reimbursed for any related staffing and out of pocket costs. 10. The Township agrees that any cost of any modifications to City dispatching hardware, the radio equipment, radio transmissions tower, or City telephone systems which are required to satisfy the needs of the Township shall be assumed by the Township. 11. In the event that the territory that the fire dispatch services are provided to in the Township is expanded or reduced, the rates contained in this agreement will be Page 110 of 213 10j) Report No. FD2012-04, Hugh Murray, Fire Chief, re:... renegotiated accordingly. -3- 12. The Township agrees to provide a large detailed scale map, street directory, new subdivision layouts, etc. along with copies of all fire protection agreements made between other municipalities and ambulance for fire and first aid protection coverage. The map will be coloured so that the coverage areas agreed to under the various fire protection agreements mentioned above can be easily identified. This will be updated as required. 13. The Township agrees to supply in writing the method and level that is required to page fire calls, practices, ambulance assistance or tiered response or other required dispatch protocol. 14. This agreement may be terminated by either party upon 90 days written notice with fees charged to the end of the month concluding the 90 -day notice period. This agreement comes into effect on the 1st day of January, 2013 and shall continue in force until the 31st day of December, 2015. Dated at the City of Orillia this day of , 20 THE CORPORATION OF THE CITY OF ORILLIA MAYOR CITY CLERK THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR CAO/CLERK H:\Legal Affairs\L04 Contracts\Communications\Comm Agrmt Oro-Medonte 13-15.doc Page 111 of 213 10j) Report No. FD2012-04, Hugh Murray, Fire Chief, re:... MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE THIS DAY OF A.D. 20 BETWEEN: AND: THE CORPORATION OF THE CITY OF ORILLIA hereinafter called the "City" OF THE FIRST PART THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE hereinafter called the "Township" OF THE SECOND PART WHEREAS Section 116(1) of the Municipal Act, S.O. 2001, c. 25 authorizes the municipality to establish, maintain and operate a centralized communication system for emergency purposes; AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, S.O. 1997, c.4 provides for the entering into of agreements to provide fire protection services as may be specified in the agreement to lands and premises that are situated outside the territorial limits of the municipality; AND WHEREAS the Township and the City are desirous of entering into an Agreement for the City to provide certain 9-1-1 Central Emergency Reporting Bureau (C.E.R.B.) services to the Township; AND WHEREAS Bell Canada has installed the 9-1-1 equipment and the enhanced 9-1-1 system is operational for the City and the Township; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and the mutual covenants and conditions herein contracted, the Parties hereto do mutually covenant and agree as follows: 1. The 9-1-1 answering bureau (C.E.R.B.) shall be a part of and located in the City of Orillia Fire Department Communications Centre and they shall receive and answer all emergency calls from the public and transfer them to the appropriate police, fire and ambulance services. 2. The basic function of the 9-1-1 answering bureau (C.E.R.B.) shall be the initial answering of the 9-1-1 calls from the public and transfer of those emergency calls to the appropriate agency. 3. The City shall be responsible for the management and operation of the 9-1-1 answering bureau (C.E.R.B.), including equipment and personnel. 4. The City shall operate the 9-1-1 answering bureau (C.E.R.B.) twenty-four (24) hours a day, seven (7) days a week. Page 112 of 213 10j) Report No. FD2012-04, Hugh Murray, Fire Chief, re:... -2- 5. The City shall staff the 9-1-1 answering bureau (C.E.R.B.) at a level appropriate to efficiently handle call lines in a manner suitable for emergency situations. 6. The City shall be responsible for the efficient operation of the 9-1-1 answering bureau (C.E.R.B.) and the rapid and accurate discharge of the duties of the 9-1-1 bureau operators and the selection and training of personnel. 7. The City shall log and retain all 9-1-1 calls in both digital and printed formats as required. The Township shall have reasonable access to review all records, and may request digital copies of any 9-1-1 records from the 9-1-1 answering bureau (C.E.R.B.) that pertain to the Township. 8. The City shall provide a back-up Central Emergency Reporting Bureau (C.E.R.B.) to which 9-1-1 calls will be directed in the event that the primary bureau is unable to accept the calls for any reason. 9. The Township agrees that if any Communicator is subpoenaed for Court as a result of a call that has been dispatched for the Township, or if a Communicator is required to attend any meetings related to litigation stemming from any incident response in the Townships dispatch area, the City will be reimbursed for any related staffing and out of pocket costs. 10. The Township shall provide to Bell, in written form, all geographical information, including street names, addresses and borders within their municipal 9-1-1 serving area, and shall be responsible for providing Bell with all changes that may occur in any such geographical area during the term of the Agreement. 11. The Township agrees to pay to the City $0.80 per capita for 9-1-1 service based on the population shown in the current Statistics Canada Community Profile and updated annually during the term of this contract until its expiry on December 31, 2016. 12. The City and the Township and representatives of the 9-1-1 emergency services shall meet at least annually and more frequently if required, where issues regarding the 9-1-1 answering service (C.E.R.B.) would be discussed. 13. The Township and the City shall each add the other party as an "additional insured" on their respective General Liability Policies with respect to and arising out of the operations and responsibilities undertaken by either party under this agreement. -3- Page 113 of 213 10j) Report No. FD2012-04, Hugh Murray, Fire Chief, re:... 14. The Township covenants and agrees that it will at all times indemnify and save harmless the City and the members of the Orillia Fire Department or any other person who may render or attempt to render assistance in the spirit of the Agreement from all and any liability, claims, actions, suits or demands for damages or otherwise for or by reason of or arising in any way from delivery of the 9-1-1 answering service (C.E.R.B.) to the Township. 15. This agreement may be terminated by either party upon 90 days written notice with fees charged to the end of the month concluding the 90 -day notice period. 16. This agreement comes into effect on the 1st day of January, 2013 and shall continue in force for a four-year period until midnight on the 31st day of December, 2016. Dated at the City of Orillia this day of , 20 THE CORPORATION OF THE CITY OF ORILLIA MAYOR CITY CLERK THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR CAO/CLERK H:\Legal Affairs\L04 Contracts\Communications\9-1-1 Oro Medonte 10-12.doc Page 114 of 213 10k) Donna Hewitt, Director of Corporate and Strategic 1... 76101sfiip v� CYIYa",U ettairde Prima Hrritag', L•xritiesg Falum Name: Item Number/Name: Meeting Date: Type of Meeting: peaking Notes: Verbal Matters (Section 12.3 of Township's Procedural By -Law No. 2011-011) Shawn Binns, Director of Recreation and Community Services & Donna Hewitt, Director of Corporate and Strategic Initiatives 10k) Proposed Special Events By -Law. November 28, 2012 X Council Committee of Adjustment Special Council Accessibility Advisory Committee Recreational Technical Support Group • To advance the development of a Special Event By -Law staff have attempted to organize a stakeholder meeting with business and emergency services providers (Simcoe County EMS, OPP, AGCO). There have been 2 businesses that have voiced concern of this consultation and have contact the MPP re: policing costs and the Township attempting to regulate their business activities. • Staff will be hosting separate consultation sessions in the coming weeks and will work through drafting a bylaw to be presented to Council in early 2013. 1 /2/13 Page 115 of 213 11a) Councillor Lancaster, correspondence dated November... Sent: November 21, 2012 9:03 PM To: Coutanche, Mel Subject: Copeland Forest Winter Parking Contact: Mel Coutanche, Councillor Ward 1 Hi Mel It was good seeing you at St.George's on Sunday. A special place. As I mentioned to you, I am involved with the Copeland Forest Project of the Couchiching Conservancy and we are in the midst of developing new stewardship partnerships and strategies. In the interim this winter, it would be a great benefit to all winter users, including walkers, cross country skiers, and snow shoe users if a parking lot was plowed off Ingram Road. I suggest that the best lot to plow would be the 4th Line parking lot, which has a short entrance and space for a plow to do a turnaround. At present, we have over 450 people on our mailing list for this project and I know many of them use the Forest in the winter. Mountain bike riders, for example, often list snow shoeing or cross country skiing as a secondary sport. Having an open lot in the winter would also improve safety for those going into the Forest off Ingram Road. I would be pleased to talk to you and the Road staff further about this idea. As well, I would be pleased to provide contact names at the Ministry of Natural Resources. Thanks in advance for help with this proposal. David Kennedy p.s. I sent an e-mail to the address on your card but it was not deliverable. So, I am trying again. Name: David Kennedy Page 116 of 213 12a) Announcements of Interest to the Public: 1. Open Mic Ni... Open Mic Night @ Oro Station Community Hall 7th Line and Ridge Road/Oro-Medonte ➢ Every Thursday Night from 7PM — 11PM ➢ If you sing or play guitar, come out and have some fun! ➢ Invite your friends and family to listen to some local musical talent ➢ A great way to spend an evening and meet people and socialize as well! ➢ A Toonie at the door would be appreciated to pay for the venue and for ➢ Coffee and tea and cookies and •, For more information, please call Rick Groves at: 705-309-3455 Hope to see you there! 2. 3. 4. Page 117 of 213 12a) Announcements of Interest to the Public: 1. Open Mic Ni... 2. 3. 4. • It boosts your immune system, making you stronger and healthier. The earlier you get it, the sooner you're protected. Location. HU R -04I Nit sE f kAert-PotJE - LED C1 I n(1Co . Date• 1i�NESDAY i.SOVEMEl2 I a Time: 3 0 0yowl - 1; Od R Sting your immunisation remrd so it can be updated. You maybe asked to show proof that you live, work or attend school in Ontario. THE FLU SHOT. MAKING YOUR IMMUNE SYSTEM STRONGER. ontario.ca/flu ©C • 1-877-844-1949 • TTY 1-800-387-5559 2 V" Ontario Page 118 of 213 12a) Announcements of Interest to the Public: 1. Open Mic Ni... Moonstone Santa Claus Parade Route COUNTY RD. 19 CO w MOONSTONE TOWNSHIP SCHOOL WORKS YARD AGNES DR. ELLEN DR. 2. 3. 4. Page 119 of 213 12a) Announcements of Interest to the Public: 1. Open Mic Ni... 2. 3. 4. Warminster • Santa... Pa: Parade .,,•,., • ' • bec »23&f22PM5 tart --------- Put A Float Together And join Us Dennis• 325-3915 Harold 325-7729 17LJ 9 91/9 90L '1 Mid 3Nd1191SD Wd 11:60 OD t1:1Z-q L-d]S Page 120 of 213 12a) Announcements of Interest to the Public: 1. Open Mic Ni... e i,20\Arau__ O`-,mcm S� • 2. 3. 4. y lr • 1 C 2 E00 9179 gOL °N XVJ 3NYI91S3 , Wd 1717160 O3M M E l-d3S Page 121 of 213 12b) Minutes of the Midland Public Library meeting held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 1 of 6 DATE: October 11, 2012 LOCATION: Midland Public Library Boardroom PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, G. Canning, B. Gorski, J. Swick, L. Campbell, J. Pack STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM 1. 2. 3. 4. ISSUE Call to Order J. Swick called the meeting to order at 7:01 p.m. Approval of the agenda Additions: 7. New Business 7.1 Township of Tiny — Non-resident fees 7.2 Sunday Opening — J. Pack Moved by: M. Pearce Seconded by: V. Nihill That the agenda be approved, as amended. Approval of the minutes of the previous meeting Nav t. 2012 J. Swick asked if there were any concerns about the minutes. There being none, he asked for a motion to approve. Moved by: J. Pack Seconded by: B. Desroches That the minutes of the Board meeting held on August 30, 2012 be approved. Business arising from the minutes 4.1 Budget 2013 B. Molesworth explained that he didn't have anything new to report as our budget presentation to Council was deferred to October 17, 2012. He will report at the November 8th Board meeting. J. Pack asked if the three different scenarios of +2%, 0% and -2% would be presented at that time. B. Molesworth responded that he thought all Department Heads would be ACTION CARRIED CARRIED Page 122 of 213 12b) Minutes of the Midland Public Library meeting held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2of6 DATE: October 11, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes — continued presenting a +2% budget and then lay out the consequences of a 0% and -2%. J. Pack asked about the "in camera" session with KPMG that dealt with staffing. G. Canning said as it was in camera, people were not at liberty to speak about what was discussed. All that could be said was that nothing came up that affected the Library. B. Molesworth commented that a hiring freeze could affect us in the long term. He went on to explain that the Town has had a hiring freeze on, for new positions, for quite some time, but that if people left, those positions were still filled. G. Canning responded by saying that if a position becomes vacant there is thinking in place about a "positional freeze". A case would have to be made to fill a vacancy 4.2 Volunteer Recognition B. Molesworth reminded the Board about the luncheon that is being held to recognize the Library's volunteers. It is next Wednesday, October 17th at noon. The Mayor has indicated that he will attend at 12:30 p.m. 4.3 Programming — IFOA/Gingerbread/Books2Eat B. Molesworth reported on these upcoming events. Local author, Susan Swan, will be launching, and reading from, her new book on Friday, November 2 at 7:00 p.m. The event will be held at the Midland Cultural Centre. Tickets are on sale and advertising is already out in the newspaper and through social media. The Gingerbread House event has been changed from a restaurant design competition to an event that will see kits purchased for children to put together. The feeling was that it was too much to expect of the restaurants. They will focus their attention on the second Books2Eat event in the spring. N. DiPinto from Grounded Coffee is already in the planning phase. On Saturday, October 27t", the BIA is sponsoring a Halloween event for kids in the afternoon. We will be participating and will Page 123 of 213 12b) Minutes of the Midland Public Library meeting held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3of6 DATE: October 11, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. 5. Business arising from the minutes - continued be making our Assembly Room available. G. Canning asked if we had seen any drop in our room bookings since the MCC opened. B. Molesworth said no, we are just as busy and it is sometimes difficult to find an available space. 4.4 Meeting Room Policy B. Molesworth reported that the new policy has been given to groups booking our Assembly Room and Boardroom. The form has been signed by the group that we had previously had problems with and they have since used the room and vacated the building in a timely fashion. Approval of the accounts J. Swick asked if anyone had any questions about the August and September accounts. There was a question about the entry for Digital Display, Cables in the August accounts in the amount of $987.07. B. Molesworth explained that they were two separate items on one invoice. The new display monitor/information board, on the main floor and connector cables were on the same bill. The monitor is going to be paid for by the Friends and the Garden Tour Committee. Another question was asked about Hydro invoices. B. Molesworth explained that Hooks are still working on the new system, trying to get the economizer working but ran into another problem that was brought to their attention with the old heating system. There will be costs associated with that repair. Moved by: L. Campbell Seconded by: M. Pearce That the accounts for the months of August & September 2012 totalling $18,756.58 & $13,133.06, respectively, be approved. CARRIED Page 124 of 213 12b) Minutes of the Midland Public Library meeting held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 6 DATE: October 11, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. 7. Reports of Board Committees 6.1 Finance Committee B. Gorski distributed copies of the Library Operating Financial Statement as of September 30, 2012. B. Molesworth commented that we have not received a bill for the HVAC work yet. Also, we just received the 3rd quarter payment from the Township of Tiny so the receivables are in better shape than it shows here. B. Desroches asked if there was any way we could keep the Overtime line down. B. Molesworth responded that we are busier than we were and that we have to be able to staff service points which means bringing Staff in to cover when Staff are on vacation. A question was asked about Support to Parking. B. Molesworth explained that when the Library still had a parking lot we paid for snow clearing and removal. When we lost our parking lot some of the money from that expense was used to pay for street parking permits. U. Schmid asked if Staff paid for their parking permits. B. Molesworth explained that this is one of the benefits Staff receive. Other departments of the Town have large parking Tots that Staff do not pay to park in. G. Canning asked if our volunteers had free parking. The answer was no. J. Pack asked if our volunteers could be used to offset overtime. B. Molesworth explained that we use our volunteers to fundraise for us. 6.2 Report from the Friends of the Midland Public Library — Book Sale November 2"d and 3rd B. Molesworth reported that the Friends' book store broke the $1,000.00 mark in sales for September. They will be holding a special book sale in the Assembly Room on Friday, November 2nd and Saturday, November 3rd New business 7.1 Township of Tiny Contract B. Molesworth reported that at the Council meeting of October 9, 2012 the Township of Tiny approved a new three year contract with the three contracting libraries. It includes an increase based on the cost of living amount for each of the three years. The amount is currently $129.00 per household for the year. They Page 125 of 213 12b) Minutes of the Midland Public Library meeting held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 6 DATE: October 11, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 7. New business - continued pay us quarterly with the first three payments based on the previous year's total household contracts and then the final quarterly payment is based on the actual number of households that have signed up in the current year. There is no cap on the number of households that can sign up but we are not allowed to actively solicit memberships. B. Molesworth asked for approval. Moved by: B. Gorski Seconded by: L. Campbell That the Library Board approve the new 3 year service contract with the Township of Tiny. Chairman, J. Swick signed the contract on behalf of the Board. 7.2 Sunday Opening — J. Pack J. Pack announced that he would like to bring a motion that would have the Library open on Sundays. He suggested that we could move hours by closing during the evening when he thinks it is less busy. Perhaps a pilot project could be tried to see if it would work. B. Molesworth said that there would have to be intensive statistical research undertaken to identify hours that are less busy. He continued that a pilot project is problematic. A change like this has to be instituted fully, so as to deal with expected demand. If not properly launched, it would fail and disappoint expectations that had been created. The Board has included Sunday openings in both of its last Strategic Plans with the expectation that consultation with Council, re costs, would take place but that, given the recent economic climate, that consultation has been deferred. To open Sundays by finding hours elsewhere means that the users of the Library during those times will be affected — if evening hours are sacrificed the many community groups that use the rooms will be affected — so you may make one group happy by opening Sundays but make others unhappy when you close other hours. We don't know, either, what the trade off may be — we may have to dose all day Monday to find the staff hours to open on Sundays, which is why B. Molesworth recommends a thorough study be undertaken. CARRIED Page 126 of 213 12b) Minutes of the Midland Public Library meeting held ... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 6 of 6 DATE: October 11, 2012 LOCATION: Midland Public Library Boardroom ITEM # ISSUE ACTION 7. 8. 9. New business - continued J. Pack stated that he would like to see a motion on the record and G. Canning said he would second it. It was agreed there needs to be discussion and both B. Desroches and J. Swick commented that they had been asked about Sunday openings. J. Swick asked about using volunteers and B. Molesworth responded that the Library is pleased to accept help but that expecting volunteers to fill professional positions is problematic from a supervisory and staff relations point of view. G. Canning suggested that there be a motion asking for a study. J. Swick asked for a motion. Moved by: J. Pack Seconded by: G. Canning That the Library Board requires the Chief Librarian to bring forward a report on the viability and options related to opening on Sunday afternoons. Deadline to be end of September 2013. Information 8.1 Chief Librarian's Report — KPMG B. Molesworth reported that he attended the KPMG public meeting. Nothing new came up. The Library was not really mentioned or held up as being wasteful. G. Canning announced that at General Committee the Mayor announced that Councillors, being half way through their mandate, would be switching to different Committees and Boards. As a result, G. Canning will no longer be Council's Library Board representative. Councillor Zena Pendlebury will now sit on the Library Board. Adjournment Moved by: B. Desroches That the meeting be adjourned at 8:03 p.m. do AO c6 --Q) Ch rman of the Board Chief Librarian CARRIED Page 127 of 213 12c) Correspondence dated November 14, 2012 from S.E. Br... Caviller & Company LLP CHARTERED ACCOUNTANTS Telephone 705/445-2020 Fax 705/444-5833 Email sbragg@gaviller.ca Township of Oro-Medonte 148 Line 7 S., Box 100 Oro, Ontario LOL 2x0 Attention: Harry Hughes, Mayor Dear Mayor Hughes: Re: 2012 Interim Audit 115 Hurontario Street 3rd Floor, P.O. Box 130 Collingwood, Ontario L9Y 3Z4 November 14, 2012 Please Mark Your Reply for the Attention of S. E. Bragg, B.B.A., CA rRE, NOV 1 9 2012 ORO•MEDONTE TOWNS i !;F During the course of our interim audit of the Township of Oro-Medonte for the year ended December 31, 2012 we identified the following matter which may be of interest to management and Council. The objective of an audit is to obtain reasonable assurance as to whether the financial statements are free of material misstatement, and it is not designed to identify matters that may be of interest to management in discharging its responsibilities. Accordingly, an audit would not necessarily identify all such matters. The matter identified was: Expense Reports During our review of employee expense reports, instances were noted where the department heads had self approved their reports. The review and approval process is a key internal control to detect errors and as such, all expense reports should be approved by an employee in a more senior position. It is recommended that department heads submit their expense reports to the CAO or Treasurer for approval prior to processing. Management Comments: All payments are reviewed by Director of Finance when signing cheques. However, in order to document approval, expense reports will be submitted to Director of Finance for approval prior to processing. Payments to Director of Finance will be submitted to CAO for approval. By its nature this letter tends to deal with those areas of internal control where we feel improvements may be achieved. Accordingly, we have not commented on the many strong features of your system. Our comments relate to the accounting systems only and are not intended to reflect on the competence or integrity of the corporation's personnel. This communication is prepared solely for the information of Council and is not intended for any other purpose. We accept no responsibility to a third party who uses this communication. Collingwood Meaford Owen Sound Walkerton Page 128 of 213 12c) Correspondence dated November 14, 2012 from S.E. Br... -2- We would like to take this opportunity to thank Paul Gravelle and all of the treasury staff for their assistance and complete co-operation during our audit. Please feel free to call with any comments or questions at your convenience. SEB/Im cc: Robin Dunn, CAO cc: Paul Gravelle, Treasurer Yours very truly GAVILLER & COMPANY LLP Per: Page 129 of 213 12d) Correspondence dated November 15, 2012 from Linda J... Ministry of Labour Ministere du Travail Office of the Minister Bureau du ministre \C Ontario 400 University Avenue 14'" Floor Toronto ON M7A 177 Tel: 416 326-7600 Fax: 416 326-1449 NOV 1 5 2011 His Worship Harry Hughes Mayor Township of Oro-Medonte 148 Line 7 South PO Box 100 Oro, Ontario LOL 2X0 Dear Mayor Hughes: 400, avenue University 14° stage Toronto ON M7A 117 Tel. : 416 326-7600 Telec.: 416 326-1449 RECEIVEDI NOV 1 9 21112 ORO-MEDONTE TOWNSHIP The Honourable Dalton McGuinty, Premier of Ontario, has asked me to respond to your letter about interest arbitration. I appreciate you sharing the resolution passed by your Township, and I'm pleased to respond. As you may be aware, the schedules that were included in the budget bill that was introduced on March 27, 2012 would have made several changes to the interest arbitration system in Ontario. Our purpose was to introduce a focused and balanced package of reforms that would have increased accountability, transparency and timeliness within the interest arbitration system, while preserving the independence of the decision-making process. Under the proposed schedules, there would have been a legislative requirement for interest arbitrators, when requested by a party, to provide written reasons demonstrating that they had given consideration to the statutory criteria. These proposed changes would have added transparency to the process and addressed concerns that arbitrators' awards sometimes fail to demonstrate how they have considered the factors set out in legislation. The proposal would have also introduced a workable deadline for an arbitration decision and set out the consequences for failing to meet that deadline. If the arbitrator had failed to issue an award within the required time frame, the matter would have been transferred to the Ontario Labour Relations Board for quick resolution. Opposition members voted against the budget bill's schedules dealing with interest arbitration at Standing Committee. As a result, these schedules did not form part of the legislation ultimately passed by the legislature. At that time, our government committed to reintroducing our proposed interest arbitration reforms in the future. ...12 Page 130 of 213 12d) Correspondence dated November 15, 2012 from Linda J... -2- I look forward to continuing to work with you to address issues of mutual concern Thank you for writing. Sincerely, Linda Jeffrey Minister c: The Honourable Dalton McGuinty, Premier Page 131 of 213 12d) Correspondence dated November 15, 2012 from Linda J... The Premier of Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 November 13, 2012 Le Premier ministre de ('Ontario Edifice de I'Assemblee legislative Queen's Park Toronto (Ontario) M7A 1A1 His Worship Harry Hughes Mayor Township of Oro-Medonte 148 Line 7 South PO Box 100 Oro, Ontario LOL 2X0 Dear Mayor Hughes: krC*i milmiimaidanum Ontario NUV 6 2012 ORG-MEONTE HIP Thank you for your letter of October 12, providing me with a copy of council's resolution regarding interest arbitration reform. The views of our municipal leaders are very important to me, and I appreciate your keeping me apprised of council's decisions and activities. As this issue falls under the jurisdiction of the Honourable Linda Jeffrey, Minister of Labour, I have sent her a copy of council's resolution. I trust that the minister will also take council's views into consideration. Thank you again for writing. Please accept my best wishes. Yours truly, Dalton McGuinty Premier c: The Honourable Linda Jeffrey Page 132 of 213 12d) Correspondence dated November 15, 2012 from Linda J... Proud Heritage, Exciting Future The Honourable Dalton McGuinty Premier of Ontario Room 281, Main Legislative Building Toronto, ON M7A 1A4 Re: Municipalities are Counting on the Legislature to Get Arbitration Reform Right At its meeting on October 10, 2012 the Council of the Township of Oro-Medonte received correspondence from the Association of Municipalities Ontario regarding the above -noted matter and adopted the following motion: "Whereas, the Township of Oro-Medonte is pleased that both the Liberal Government and the Progressive Conservative party have kept the issue of interest arbitration reform at the forefront of major policy discussions; And Whereas, the Township of Oro-Medonte supports the overall intention of interest arbitration reform; And Whereas, a preliminary review indicates that there appears to be room for improvement in both pieces of draft legislation before the legislature; And Whereas, the Township of Oro-Medonte trusts that through further consultation these issues can be resolved; And Whereas, the Township of Oro-Medonte is aware that AMO and the Emergency Services Steering Committee are reviewing these issues and Zook forward to further discussion and input; And that the Honourable Dalton McGuinty, Premier; AMO be advised of Council's decision under the Mayor's sign 148 Line 7 South, Box 100 P: (705) 487-2171 Oro, Ontario L0L 2X0 F: (705) 487-0133 Page 133 of 213 12d) Correspondence dated November 15, 2012 from Linda J... Proud Heritage, Exciting Future We respectfully request your consideration of Council's resolution of this matter and thank you in advance for your time. Sincere) Mayor Harry Hughes /dbb Cc: Members of Council Garfield Dunlop, MPP, Simcoe North Monika Turner, Director of Policy, Association of Municipalities of Ontario 148 Line 7 South, Box 100 P: (705) 487-2171 Oro, Ontario LOL 2X0 F: (705) 487-0133 www oro-medonte.ca Page 134 of 213 12e) Correspondence received November 22, 2012 from Pitc... PITCH -IN ONTARIO Volunteers in Action! c/o National Head Office Box 45011, Ocean Park R.P.O. White Rock, B.C. V4A 9L1 Website: www.pitch-in.ca Dear Head and Members of Council, EIVL I140V)2nv ORO-MEDONTk. TOWNSHIP 1-877-474-8244 pitch-in@pitch-in.ca Patron, PITCH -IN CANADA The Governor General of Canada PITCH -IN Ontario would like to acknowledge your involvement in past years with the PITCH -IN WEEK Campaign. Our success in cleaning up over 4.5 million tonnes of garbage and recycling last year was made possible by dedicated volunteers like you. Over 18,000+ action projects were completed nationally during the 2012 week long event. We cannot express how grateful we are to have your participation and involvement again this year and would like to encourage you to become a Municipal Patron. A cost effective and tax deductible commitment, PITCH -IN Patrons enjoy many benefits and resources to aid in individual municipal PITCH -IN WEEK campaigns and also in community involvement and education year round. PITCH -IN Ontario provides volunteers with the materials and ideas to undertake the often unpleasant and definitely challenging tasks of cleaning -up and beautifying our communities — all for FREE. This year, our PITCH -IN WEEK focus, in partnership with our community clean-up and recycling campaign, is tree Awareness — we are developing in -school programs that educate our children and youth not only on taking care of our communities, but also planning for the future. The programs will focus on; tree Growth, tree Care, tree Regrowth and tree Planting. With the help of our Campaign Sponsors, partners and communities like yours, we are able to continue with this important and worthy cause. Youth and community involvement is key - become a Patron now by calling or filling out the attached application form. If you have any questions please contact Erika at Erika@pitch-in.ca. "The City's involvement in PITCH -IN CANADA Week, Operation: Clean Sweep, is a benefit to the community as it provides assistance in city-wide clean-ups, builds upon Communities In Bloom initiatives and promotes environmental awareness. This enhances both the urban and natural environment and develops a strong sense of community pride and responsibility. The estimated value.. of our PITCH -1N volunteers' hours IN 2008 is $340, 000 to $612,000." Sandra Kranc, City of Oshawa. PITCH -IN ONTARIO.... VOLUNTEERS INACTION!! Sincerely, Alice Johnson Volunteer Chair, PITCH -IN ONTARIO Page 135 of 213 12e) Correspondence received November 22, 2012 from Pitc... MISSION We are dedicated to the preservation and sustainable growth of our natural ecosystems and communities. PITCH -IN CANADA falls outside of the science, business and research criteria, but represents hard working Canadian volunteers and consumers who care about making environmental change in their area and improving communities nation-wide for future generations. PROGRAMS NATIONWIDE VOLUNTEER SUPPORT & EDUCATION There are a number of programs that we operate year round featuring; educational speakers, informative displays, poster contests, Litterless Lunch Programs, tree planting, recycling programs/projects, educational videos/DVDs, The Green Shopper Program, composting educational programs and energy efficiency and conservation programs. Each is customized for age, organizational size and implementation, and volunteer participation. PITCH -IN WEEK & OPERATION CLEAN SWEEP The PITCH -IN WEEK program is the largest environmental improvement campaign in Canada. It is a partnership between governments, the media, industry and the public. Volunteers and partners participate in a wide range of PITCH -IN WEEK activities with volunteer numbers totalling more than 622,000. This event is organised by more than 1,200 local volunteer coordinators. The results from this project are incorporated in the world-wide 'Clean -Up The World' statistics and is supported by the United Nations Environment Program. UNEP. THE PROGRAM OBJECTIVES INCLUDE: o Involve millions of Canadians, young and old, in local projects which clean-up, restore and/or preserve the environment, thereby promoting environmental sustainability and involving both young and 'older' people in local partnerships which benefit and enhance their communities. o Clean up, restore and beautify the environment by cleaning up litter and other garbage from urban, rural and wilderness areas and by initiating local projects such as habitat preservation and restoration and urban renewal activities, thereby promoting respect for Canada's natural and urban environments. o Encourage voluntary action as a means of resolving environmental problems. o Stress the value of waste as a resource by encouraging Canadians to refuse, reuse, recycle and properly dispose waste. o Educate Canadians to pack-in/pack-out their waste when they enjoy the natural environment. o Encourage civic pride and develop long-term working relationships for the future which will help local communities develop in an environmentally friendly and sustainable manner, thereby leaving lasting benefits. School group, BC peration Clean Sweep 1,343 COMMUNITY BASED GROUPS PROVIDED 286,029 VOLUNTEERS (46%) AND CARRIED OUT 39% OF ALL PROJECTS COMPLETED. Shopping cart removal, AB School group, ON Page 136 of 213 12e) Correspondence received November 22, 2012 from Pitc... PARTICIPATION & VOLUNTEERS HOW AND WHERE WE OPERATE Currently, there are over 622,000 volunteers that participate with PITCH -IN CANADA every year through local and environmental action projects of varying length. Projects can range from annual events to year long sustainable programs. We focus on the clean-up of business and commercial areas, wildlife areas, parks and ravines, schools and neighborhoods, highways/roadside, sports fields, shorelines and waterways and nature and recreational trails. Our success depends on the education of Canadian youth and the continued support from individuals, municipalities, businesses and government groups. We use your monetary donations to ensure programs are being taught in schools across the nation and to provide FREE clean-up materials to thousands of community groups of varying size and location. We operate with minimal expenses and less than 5% of donations are allocated to administrative costs. Please help us to beautify our nation and work towards a litter free, safe environment for all to live in. NATIONAL PARTNERS IN CMC PRIDE PATRON PARTNERSHIP BENEFITS OF BECOMING A PATRON o Priority registration in the annual PITCH -IN WEEK Program o Priority access to free garbage/recycling bags for participating groups and schools in your community o Detailed Action + Communication Plan for PITCH -IN CANADA Week o Use of the PITCH -IN trademark and 20 Minute Makeover logo o FREE PITCH -IN WEEK promotional DVD o $125 Discount on the official SEMAINE PITCH -IN WEEK flag o FREE DVDs promoting litter control programs for use in your community o Receive FREE materials, including a detailed Communication + Action Plan for The 20 -Minute Makeover Program o Access to The Civic Pride Program, a comprehensive, year-round, litter control and waste management program (manual, workshop materials, DVD, use of logo, etc...) o FREE application for The National Civic Pride Recognition Program (SAVE $750) o Listing on the PITCH -IN CANADA Website as a Patron o Reciprocal link from our website to your community's website o Secure login/access to the Patron Section of the PITCH -IN website - download free materials, logos and more o Reduced registration fee for workshops o Access to PITCH -IN CANADA staff as you design local litter control + beautification programs o Feel good that you are supporting a great program in your community and ensure it is able to continue! Edmonton, AB RE -CYCLE IT'S BETTER THE 2ND TIME AROUND! PITCH -IN CANADA www.pitch-in.ca Page 137 of 213 MEM 12e) Correspondence received November 22, 2012 from Pitc... PATRON PARTNERSHIP REGISTRATION AND INVOLVEMENT Dependent on your community size and population we have developed a Patron Donation Scale so that even the smallest of towns or hamlets can participate. Name of Community Mailing Address City/Town/Village Province/Territory Postal Code Telephone ( ) Fax ( ) Contact Person_ Title Email Community Website www. Most Recent Census Population Amount of Patron Fee Included $ We need an invoice. Our Purchase Order Number (please attach PO) is If your community registers for PITCH -IN CANADA Week you are guaranteed free garbage bags for participating groups and schools in your community if you register by the March 15, 2013 deadline. Send this form to: PITCH -IN CANADA National Office Box 45011, Ocean Park P0, White Rock, BC V4A9L1 Population In Your Community Patron Fee 1-500 501-1,000 1,001-2,500 2,501-5,000 5,001-10,000 10,001-25,000 25,001-50,000 50,001-100,000 100,001-250,000 250,001-500,000 500,000+ PATRON PITCH -IN WEEK REGISTRATION Email (print clearly please) Name (Mr/Mrs/Ms) Title Operation Clean Clean Sweep MunicipalityNiIlagelTown STREET DELIVERY ADDRESS Delivery Address Village/Town/City Province Postal Code Telephone ( ) Fax ( ) Number of people estimated to participate in your campaign _ (This is very important because it helps us determine the quantity of FREE materials we send you) Will you be organizing a clean-up event? Yes No If yes, please let us know what areas you plan to clean-up (Check off as many as apply.) 01 ❑ Schoolyard 05 ❑ Shoreline/Waterway 09 ❑ Wildlife Conservation Area 02 1 Neighbourhood 06 ❑ Highway/Road 10 ❑ Trail 03 n Park/Playground 07 ❑ Business 11 ❑ Sports Fields 04 n Ravine 08 ❑ Cemetery/Churchyard 12 n Other (Please Specify) Date(s) of You Clean-up Project(s)? Please provide more details about your clean-up project(s): Do you plan to separate and recycle debris collected? Yes No DOWNLOAD YOUR CERTIFICATE OF PARTICIPATION at www.pitch-in.ca - go to "Hot Links" Save as a Word Document and individualize for each participant. PLEASE EMAIL USA LIST OF YOUR PARTICIPANT'S EMAIL ADDRESSES. PITCH -I N CANADA Page 138 of 213 13a) Correspondence received November 5, 2012 from Luke ... sustainable SEVERN S U ND Township of Oro-Medonte 148 Line 7 South Oro, ON L0L 2X0 Re: Lower -Tier Municipal Tree Conservation By-law Report Dear Mayor and Members of Council, 355 Cranston Crescent, Box 8 Midland, ON. L4R 2A1 Tel: 705 526 1371 ext. 112 www.sustainablesevernsound.ca Sustainable Severn Sound recently completed a Lower -Tier Municipal Tree Conservation By-law Report. It is intended to be used as a starting point for the development of lower -tier tree -cutting by-laws or for conducting a review of existing by-laws. This report was developed through extensive research into existing by-laws across the province and was done in collaboration with municipal planners. It lays out the options available to lower and single -tier municipalities when attempting to regulate the cutting of trees on private land under their jurisdiction (areas under 1.0 hectares). It also includes a by-law template, which provides several different options, allowing municipality to quickly adapt the by-law to suit their individual needs. The report is attached and provided for your information. The development of this report was undertaken as there appeared to be some interest at the municipal level in tree -conservation by-laws, and because such a document is not yet available from any other source for lower -tier municipalities. A public forum on tree by-laws was held during Sustainable Severn Sound's first annual Sustainability Summit, on October 18th, 2012. At this event, there was general support for the concept, particularly in settlement areas. Should member municipalities which to investigate this issue further, the attached report should provide a comprehensive understanding of the key issues involved in a concise and accessible format. Should you have any questions, I would happy to meet with council members or municipal staff to provide clarification or to supply additional resources. Regards, Luke Raftis Coordinator Sustainable Severn Sound Page 139 of 213 13a) Correspondence received November 5, 2012 from Luke ... Lower -Tier Municipal Tree Conservation By-law Report October 2012 sustai able SEVERN S n U\ D www.sustainablesevernsound.ca Page 140 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] Table of Contents Introduction 3 3 3 4 5 6 7 7 7 8 8 8 10 10 11 11 12 12 12 13 14 15 16 17 Purpose of this document Benefits of Urban Trees Tree Preservation in the Severn Sound Sustainability Plan The Legislative Context The Role of Tree -Cutting By-laws in Conservation Current Status of Tree By-laws in the Severn Sound Watershed Developing a Tree By-law The Overall Structure of a Tree Protection By-law Components of a By-law General Prohibitions Applicability- Property Criteria Applicability - Statutory Exemptions Applicability — Additional Exemptions and Rules The Permit Process Application Enforcement Penalties Conditions for Success Sample By-laws: Additional Resources Appendix 1: Instances of Tree and Woodland Protection - Severn Sound Sustainability Plan (2009) Appendix 2: Definitions from the Forestry Act (1990) Appendix 3: Cited Material Page 141 of 213 13a) Correspondence received November 5, 2012 from Luke ... SustainableSevern Sound Introduction LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] The protection of urban and rural woodland is one of the clear priorities in The Severn Sound Sustainability Plan, endorsed by all of the watershed municipalities in 2009 as well as the Severn Sound Remedial Action Plan. The following report synthesizes available resources for lower -tier municipal tree preservation by-laws in order to provide decision makers sufficient background to undertake discussions on the issue. Purpose of this document This document was created to give an overview of the issues surrounding tree -cutting by-laws for lower - tier municipalities, and to act as a conversation -starter for municipalities considering implementing a by- law. More detailed information is available on most sections, and web -links have been provided where possible. The Sustainable Severn Sound Steering Committee determined that this was a potentially worthwhile activity as the issue of forest and tree conservation is a dominant feature in the Sustainability Plan, and there was also sufficient interest in the topic at the municipal level. Benefits of Urban Trees Trees provide a number of important services, both to those in their immediate surroundings as well as on a large scale. The case for tree preservation in urban areas is even more compelling, with a number of direct economic, health, energy, and environmental benefits. It is not surprising that most urban residents (83%) strongly agree that trees are important to their quality of life.' and indicate that the benefits greatly outweigh any problems associated with urban trees. Treed areas are widely perceived as making a place more aesthetically pleasing and welcoming; creating spaces where people actually want to spend time'. This has been shown to have financial benefits, as people are willing to pay, on average, 12% higher for products from business districts with tree coverage, as compared to areas with no trees.3 Furthermore, the presence of trees also has a significant positive influence on real estate values, even if trees are on an adjacent property.4 These benefits are derived not just from the aesthetic appeal of trees, but also for the other direct physical effects they generate. Trees help reduce the effects of noise by diffusing sound waves, and provide a noticeable improvement in thermal comfort, particularly during the summer.5 This effect is a result not just of the shading, but also the evapotranspiration that occurs on the leaves of deciduous plants which results in wooded areas typically averaging 2-3 degrees cooler on hot days than adjacent non -wooded areas6. This can help reduce the urban 'heat island' effect, whereby areas with large percentages of thermally absorptive surfaces (roads, parking lots, roofs, etc.) get substantially hotter than the surrounding areas. The presence of trees benefits not only the buildings being directly shaded, but also the area as a whole, reducing the need for air conditioning (and corresponding emissions), and improving comfort.' Lohr et al., 2004. 'Dwyer et al. 1992 'Wolf, 1999. ° Dwyer et al. 1992, Rim and Coder, 1996. ' Tyrva i nen, 2004, Dwyer et al. 1992. 6Tyrvaine, 2004. Dwyer (1992), Wolf (1999), Tyrvainen (2004). Page 142 of 213 13a) Correspondence received November 5, 2012 from Luke ... SustainableSevern Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] Another major issue is skin cancer, with 940 deaths in 2009 in Canada, and a financial cost of $532 million, which is expected to rise to $922 million annually by 20318. The well-known link between over- exposure to UV radiation and skin cancer means that is important to ensure that public spaces have significant and useable shaded areas; a role that urban trees effectively fill. Many municipalities now have a 'Shade Policy' or guidelines which promote urban trees for this reason. Trees also provide a measurable impact on the local air quality, absorbing carbon monoxide, carbon dioxide, sulfur dioxide, nitrogen dioxides, and fine particulates. One hectare of forest typically absorbs 2.4 tonnes per year, which has both local and global environmental benefits.9 Urban trees absorb several times more carbon dioxide than rural ones due to their proximity to emission sources. Larger trees absorb much more than smaller trees; a 30 inch diameter tree absorbs about 70 times more than a tree 3 inches in diameter'''. Public Benefit from a Private Resource: While many of the aforementioned benefits of urban trees are enjoyed by those in the immediate surroundings, there are many others that benefit the community as a whole. The decision to remove a tree, or stand of trees, therefore affects the general public. Furthermore, because of the timespan required to produce mature trees, their removal has long-lasting repercussions. At the same time, any benefit that may result from the removal of trees (financial, maintenance, etc.) typically benefits exclusively the property owner, and hence the interest of the individual property owner can be at odds with the interest of neighbours or the community as a whole. Though trees have historically been viewed as private property, their public benefit is now better understood, and municipalities across the province are now taking a more active role in raising the minimum standards for the management of woodlands and urban trees. While respecting property rights and realizing that there are many legitimate reasons for tree removal, tree by-laws attempt to restrict only the more egregious practices without imposing undue burdens on landowners, thereby ensuring that these valuable assets remain intact for future generations. It is worth noting that a warming climate will put certain trees under an increasing degree of stress, and make them more vulnerable to new types of disease and invasive species. In order to maintain even the current level of tree coverage, it will become increasingly important to minimize the unnecessary destruction of trees to counteract unavoidable losses from other forces. Tree Preservation in the Severn Sound Sustainability Plan The preservation of urban and rural woodlands is a clear priority in The Plan. All of the specific instances are detailed in Appendix 1. The targets are the same as those of the Severn Sound Remedial Action Plan's Habitat Restoration Strategy. Some of the key actions and targets with which the adoption of a tree -cutting by-law would assist include: • Protect and enhance forested areas, open spaces, and natural corridors • Develop and ecologically -based assessment and strategy for preserving urban woodlands • Inventory and assess tree -cutting by-laws (including associated fines) • Protect parkland, agricultural lands and woodlands (urban and rural) from encroaching development Kreuger et al., 2010. 'Nowak, 1992. 10 Nowak, 2000. Page 143 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] • Target: 30% forest cover in watershed • Target: 10% 100 metres from edge interior forest • Target: 5% 200 metres from edge interio forest • Target: >75% first to third -order streams with natural vegetation buffer The Legislative Context The first tree -cutting by-laws in the province were passed in 1946 in order to control excessive clear - cutting. Counties, regional municipalities, and some townships passed by-laws under the Trees Conservation Act (1946), then the Trees Act (1950), and finally the Forestry Act (1990, 1998 amendments). Under the Municipal Act (1994), all municipalities with a population greater than 10 000 could regulate tree cutting. In 2001, provisions were consolidated into the new Municipal Act (2001), giving all upper tier, single tier, and lower tier municipalities the authority to pass tree by-laws. Bill 177, the Municipal Act Statute Law Amendment Act (2002), repealed the tree -cutting by-law provisions under the Forestry Act (1998), however by-laws passed under the Forestry Act remain in place until repealed. The definition of "good forestry practices" and "woodlands" are still referenced back to the Forestry Act (See Appendix 2). Terminology: Woodlands vs. Woodlots The Municipal Act (2001) defines "woodlands" as areas greater than one hectare which meet the tree density requirements of the Forestry Act (1990). There are a number of different cases based on the diameter of the trees and their density, ranging from 250 trees greater than 20 cm in diameter up to 1000 trees of any size per hectare (see Appendix 2). There are also some exemptions such as fruit/nut orchards. These definitions are commonly used in both upper and lower tier by-laws. Some municipalities explicitly state that Woodland boundaries shall be defined by the ecological limit and not property boundaries, which would be particularly relevant in urban areas. The term "woodlots" is not defined in either the Municipal Act (2001) or the Forestry Act, and hence does not have a common definition in terms of tree by-laws. The term commonly refers to any specific piece of property which meets the definition of Woodlands, regardless of size. A Woodlot may or may not be run as a commercial Woodlot. For the purposes of their own by-laws however, some municipalities choose to define a Woodlot as a piece of land greater than a specified size, which meets the density threshold of Woodlands from the Forestry Act. Upper versus Lower -Tier By -Laws The consolidation of tree -cutting provisions into the new Municipal Act (2001) allowed upper -tier municipalities to regulate or prohibit cutting on woodlands that are 1 ha or greaterll. Lower -tier municipalities can regulate or prohibit the cutting of individual trees in areas up to 1 ha in size. Authority for areas greater than one hectare can be transferred to a lower -tier municipality from its corresponding upper -tier municipality by mutual agreement (and vice versa for areas under one hectare). There are examples of both occurring in the province. The County of Simcoe delegated authority for woodlands greater than one hectare to the Town of Wasaga Beach in 2004 so that the Town could prevent clear -cutting of large woodlots ahead of development approval. Generally speaking however, the administration of Forest Conservation by-laws for larger woodlots requires a greater level of training and silviculture expertise, which smaller lower -tier municipalities might not have. For this " See section 11 (lower tier) and section 10 (single tier) of the Municipal Act (2001) Page 144 of 213 13a) Correspondence received November 5, 2012 from Luke ... SustainableSevern Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] reason, delegation of authority for areas larger than 1 hectare is usually done for certain exceptional cases, such as within the urban settlement area, as in the case of the Town of Wasaga Beach. There are a number of key differences between the provisions in the old Forestry Act (1998) and those in the new Municipal Act (2001), including: • Municipalities may now prohibit the destruction or injuring of trees, whereas under the Forestry Act, they could only regulate the destruction or injuring of trees • The Minister of Natural Resources does not approve by-laws under the Municipal Act, though MNR staff are still available to provide advice on the development of tree by-laws. • By-laws enacted under the Municipal Act, 2001 can require a permit for the destruction or injuring of trees. The permit may impose conditions including how trees are cut and qualifications of persons authorized to cut. • By-law officers can issue orders to cease cutting. • Several exemptions previously legislated in the Forestry Act such as "cutting for own use" have been removed, enabling the municipality to include whatever exemptions are most appropriate for their circumstances. In the years since the introduction of these provisions under the Municipal Act came into effect, increasing numbers of municipalities have introduced some form of tree by-law. Whereas earlier by- laws under the Forestry Act were predominantly from upper tier municipalities, new tree by-laws are increasingly coming from lower tier municipalities, as well as updated versions of upper tier by-laws to include new considerations for good forestry practice and requiring applications for permits instead of just notices of intent. The Role of Tree -Cutting By-laws in Conservation Municipal by-laws such as site alteration or tree by-laws, are tools that can be used to provide protection to natural heritage features in situations where other mechanisms cannot. Official Plans, zoning, site development controls can greatly influence the type of development that is permitted, but only for actions that require permits. Other approaches such as conservation easements, stewardship agreements, or conservation/managed forest tax incentive programs can also be used in certain situations, but do not provide universal protection. Tree by-laws can be used to fill this gap, and provide a level of protection across the entire municipality. They are quite flexible, and can be adapted to protect against a wide range of types of cutting; regulating area thresholds, locations, conditions for cutting, etc. They can be tailored to prevent just the most egregious actions (such as clear -cutting large areas), regulate the cutting of individual trees, or anything in between. As they are only one among a series of tools municipalities might use to protect natural heritage, they should be assessed in the context of these other methods, so that a comprehensive and effective approach can be developed. Tree by-laws have been applied in a wide variety of ways across the province, with the regulations, processes, and exemptions being tailored to the local context. Some sample by-laws are included at the end of this document. Tree by-laws are intended to have a major role as an educational and persuasive tool. They make exceptions for justifiable forms of tree cutting, but also demonstrate that the town as a whole benefits from maintaining tree coverage. By carefully laying out the types of cutting that are exempt from the by-law, and by developing some clear supporting materials (such as brochures), the intent is to steer Page 145 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] property owners toward practices that will help maintain or improve the condition of the forests and urban trees. This is highly desirable for a number of reasons, primarily because it will begin to shift the social norms about what is 'normal practice' regarding trees, but also because it may preclude some permit applications and any associated costs to the municipality. Current Status of Tree By-laws in the Severn Sound Watershed The only lower or single -tier municipalities which currently have tree by-laws in the area are Penetanguishene and Orillia. Both use a permit system which applies for cutting above a specified area threshold with no non -legislated exemptions. The minimum area for Penetanguishene is 0.25 hectares, and the minimum for Orillia is 0.5 hectares. Both the upper -tier municipalities in the area, the County of Simcoe and the District of Muskoka, have Forest Conservation by-laws which apply for all lands above one hectare. These are mostly intended to prevent large-scale clear -cutting and promote Good Forestry Practices, as opposed to preventing cutting altogether. Developing a Tree By-law Tree by-laws are developed for a variety of reasons, and their structure varies accordingly. In some cases, the intention is to prevent only large-scale cutting in urban woodlots, while some municipalities take a more targeted approach, protecting certain types/locations of trees, and many municipalities go further still, protecting all trees above a certain diameter. An ideal by-law would be comprehensive enough to provide the desired level of protection, while keeping the burden imposed on legitimate and reasonable cutting to a minimum. The municipality can regulate all of the conditions that the property owner must meet in order to cut, how the cutting is done, and the penalties for infractions, all of which are discussed below. A number of factors are discussed in the section below. The Overall Structure of a Tree Protection By-law In some cases, particularly in upper tier municipalities, the intention is not so much to prevent cutting, but rather to steer landowners towards the use more responsible cutting practices ("good forestry practice"- See appendix 2). This marks the primary difference between upper and lower tier by-laws. Since lower tier municipalities have jurisdiction over areas under 1 ha, the principle of promoting good forestry practice is less prominent, as areas of this size are less likely to be managed for forestry purposes, particularly in urban areas. As a result, lower tier by-laws generally do not make provisions for good forestry practices. Earlier versions of tree by-laws (particularly at the upper tier level) made use of a few alternatives to permits: • The Basic Approach: Sets requirements on how trees are to be cut but does not require advance notice, or an application for a permit. Enforcement would be carried out by inspection in response to complaints only. Page 146 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Send LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] • By-laws Requiring Notification in Advance of Cutting: Requires advanced notification, which allows the municipality to make inspections to ensure cutting is consistent with the by-law. • By-laws Using a Combination of Notification and Permit Systems: Only advanced notice is required when good forest management practices are to be used, but a permit is required for any other type of cutting, giving municipalities the opportunity to alter or deny the proposal. Most municipalities, especially lower -tier, now use exclusively permit systems, and set exemptions such that certain types of cutting are exempt. This has a number of advantages in that there is actually an opportunity to prevent cutting in some cases, and it doesn't rely on an overly detailed level of public knowledge. General Prohibitions Tree -cutting by-laws set out the conditions under which cutting is permitted, which vary according to the priorities of the municipality. The approach is typically to establish which trees the by-law applies to, as well as a list of cases that are exempt from the by-law. Trees that are covered by the by-law would require a permit prior to cutting. Applicability- Property Criteria PrivaZz, vs, P br:c. < x s Unauthorized cutting on public lands would be prohibited even without a tree by-law, so the intention is clearly to apply the by-law to private lands. Nonetheless, many municipalities implement by-laws that apply to public lands as well in order to provide uniform coverage and to make the process and penalties clear, particularly in cases where trees are only partially on public lands. The simplest and most common criteria used by lower -tier municipalities to restrict cutting is to establish a threshold above which a permit would be required. If the intent is to protect only substantial woodland, then specifying an area larger than most lot sizes in an urban area exempts most property owners. As was mentioned earlier, lower -tier municipalities have jurisdiction over areas under 1 hectare, and upper -tier above 1 ha, though both can be transferred by agreement. Single -tier municipalities can regulate lands of any size. Some municipalities restrict cutting based on the size of the wooded area, while most base it on the property size, partially because this is easier to determine. Page 147 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound 1.2 1 a 0.8 :° 0.6 - 0.4 0.2 0 LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] Minimum Area for Applicability of Tree By -Law *Indicates single -tier governments 11��IIII aa ca .(Cs <` `C` h`tC°a D e* ,46„, * r�0°°,0 t aeO•a�� °�\�C°°�ea • 2,JOp • x4s`J\X" <6F, rCat\Z.c0\°'t`aoOoy�°'0 Co °°s`�a �° 0 Q ( tea' Source: Tree by-laws of respective (lower & single -tier) Tree size (Diameter) Municipalities often set a diameter limit, above which a permit is required for cutting (DBH: measured at 1.4 m height). This is particularly important if there is no area threshold, as it prevents the by-law from applying to very small trees or saplings. This focuses the by-law on larger trees that would take decades or generations to replace. Several municipalities have opted to implement tree bylaws that include criteria based on both area and tree diameter, meaning that cutting small trees in larger wooded areas would not require a permit, nor would cutting any trees outside of wooded areas. It is perhaps worth noting that it would also be possible to write by-laws the other way around; whereby large trees above a certain diameter would require a permit in addition to large wooded areas. x E 35 30 25 20 15 10 5 0 Minimum Diameter for Applicability of Tree By-laws *Indicates single -tier governments IL OA _c v 7 c O m _c o - l7 u U '-' * r0 E c -O C co roc O m o 7 eav-i Q 3 L c > u e2 rf E 4J * • co O - C ▪ s_ - O m v O r H CD Zoning or Land Use Designation Many municipalities attempt to restrict cutting only in certain areas, based on land classifications or zoning. This could require a permit for cutting in ecological preservation areas, rural areas, park land, or Page 148 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] open space, for example. This option could be preferable if a municipality is targeting only certain areas for protection which correspond well with certain zoning or land -use designations, and wants to be permissive in other areas. to ca Lion Ch ai a ':,e sal' If there is a certain area which is targeted for protection that does not correspond well to the municipality's zoning or land use designations, it is possible to specify that the by-law applies only to certain areas. This could mean restricting cutting in riparian or shoreline areas, near a designated scenic route, along a certain roadway, inside/outside the urban settlement boundary, or even in specific areas of lots, such as front yards. Some municipalities have even specified only specific areas and listed them as an appendix to the tree protection by-law. This allows municipalities to be very specific with the type of cutting they wish to restrict, without causing unnecessary hassle for landowners on whose land the by-law does not apply. Applicability - Statutory Exemptions A certain numbers of mandatory exemptions which stem primarily from the Municipal Act are included in any tree by-law. These are generally quite logical, and relate activities that the municipality has some form of control over through another mechanism. These include allowing cutting: • Undertaken by municipality or local board of a municipality • Under licenses issued under the Crown ForestSustainabilityAct, 1994 • By licensed surveyors • That was already approved as part of a site plan, subdivision plan, consent or development permit under the Planning Act • By an electrical transmitter or distributor, as per the Electricity Act • Necessary for the operation of an approved aggregate pit or quarry, as per the Aggregate Resources Act. It is noteworthy that renewable energy projects are not exempt from municipal tree by-laws. This is one of the few municipal by-laws from which they are not exempt under the Green Energy Act. However, The County of Simcoe has made an exemption for lands in its jurisdiction (forest greater than 1 ha). Applicability — Additional Exemptions and Rules Tree by-laws typically list a number of additional exemptions in order to narrow the area of applicability and exclude certain types of cutting. These exemptions can help focus the by-law only on certain types of trees, however too many exemptions can mean that only a small percentage of the trees are actually protected in any way. Damaged, diseased, or hazardous trees- Trees that are dying, dead, or pose a significant hazard as assessed by a licensed arborist do not typically require a permit for removal. Page 149 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] Rate — If the intent is to prevent only large-scale cutting, the by-law can specify that only cutting greater than X trees/calendar year requires a permit, or a limit on the number of face cords cut for personal use. Size — In cases where the by-law applies to individual trees in urban areas, a minimum diameter is specified below which the by-law does not apply. Species of trees—Some municipalities restrict cutting only to certain species listed in the by-law, either for biodiversity or aesthetic reasons. Heritage/Distinctive trees — Municipalities may also protect specific trees based on distinctive characteristics which make them particularly important to the town. This could be based on age, size, location, historical significance, etc. Heritage trees are sometimes protected under a separate by-law. Specific Locations —Trees located in interior courtyards or in rooftop gardens are sometimes exempt, as are trees located within a certain distance of an occupied building. Separate rules could also be made for buffers of trees between urban developments and other types of developments (i.e. industrial) Specific Practices — Exemptions are sometimes made for specific commercial practices such as Christmas tree farms, orchards, or trees grown at tree nurseries, though this would generally fall under some other exemption as well. Cutting procedures — On managed woodlots, the intent is not to prevent cutting, but rather to steer owners toward good forestry practice. To achieve this, the tree by-law could require a permit if good forestry practices are not to be followed, but not in cases where they are. This would be more applicable to upper -tier municipal by-laws. Specific rules could also be established to restrict large-scale cutting at specific times of the year, such as nesting season. Thinning — Exemptions are sometimes made for thinning of Woodlots to promote growth, so long as the tree canopy is not broken, typically in larger woodlots. Personal Use — For larger woodlots, a personal use exemption allows owners to cut trees for home heating or construction purposes, so long as the wood is not sold. Again, this would be primarily applicable to upper tier municipal by-laws. Agricultural Practice—Activities which qualify as 'Normal Farm Practice' are exempt due to the Farming and Food Production Act (1998). Some municipalities (typically upper tier) make exemptions for other agricultural practices, so long as they do not reduce the density below the density where it no longer qualifies as 'woodland'. Others have allowed a blanket exemption for agriculture which, in some instances, has led to some abuses whereby developers pay farmers to clear-cut land before they buy it from them. The Permit Process Application When a landowner wishes to undertake cutting that would require a permit under the tree by-law, a permit application would be submitted to the municipality (typically the Planning or Buildings department), along with the fee. Municipal officials can require the assessment of a certified Page 150 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] arborist/forester, require conditions for cutting, require consent of adjacent property owners where trees straddle the property line, require that compensation trees be planted, or prevent cutting altogether. A well-written by-law that includes a comprehensive list of exemptions that the municipality wished to allow should not receive many applications for permits, as many types of cutting would not require one. It is important to clearly define which situations should not require a permit such that the burden of the permitting process is minimized, while still providing sufficient protection Fee structure varies, but if a permit is required for individual trees, it would typically be inexpensive or free, whereas permits to cut larger areas would be more expensive. Enforcement The municipality can appoint a by-law enforcement officer who would check on cutting from any permits issued, or from complaints from neighbours. The by-law officer would have the authority to issue stop work orders and issue tickets with predetermined fines. The by-law officer would not necessarily need to be a certified arborist or Registered Professional Forester, particularly in lower -tier urban municipalities. The Ministry of Natural Resources offers courses designed to provide by-law officers with the training they would need to effectively enforce municipal tree by-laws. Penalties Fines can be imposed at separate rates for individual and corporations, at levels that are sufficiently high to constitute a real deterrent. While the fines municipalities impose vary, the vast majority are in the neighbourhood of up to $500 - 1000 per tree for individuals ($10 000 maximum) or $10 000 per tree for corporations ($100 000 maximum) for a first offence. Many also double the fines for any subsequent offence. While some of these rates may seem high, municipalities have found that, given the irreparable nature of destroying large trees, the rates needed to be high enough so fines were not just considered 'the cost of doing business'. The Town Wasaga Beach, The Town of Blue Mountains, Seguin Township, Barrie, and Kingston, for example, all list fines in this general range. Conditions for Success Tree -cutting by-laws rely on public support for success. Certainly there are property owners who will oppose even the smallest restriction on tree cutting, but others will recognise the public benefit from the minimizing the destruction of forests and urban trees. A number of key success factors identified by other municipalities that have implemented tree by-laws include12: • Recognition and identification of the need for a by-law; • Public participation and support for a by-law; 'Z Ontario MNR — Natural Heritage Reference Manual (2005) Page 151 of 213 13a) Correspondence received November 5, 2012 from Luke ... SustainableSevern Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] • A Tree By-law that is easily understood by the public, the landowners, elected officials, the forest or industry and arboricultural professionals; • Commitment of municipal council and support for the administration of the Tree Bylaw; • Sufficient support to administer the Tree By-law: Commitment to maintaining appropriately trained by-law officers who know how to conduct a thorough investigation and gather evidence to achieve success in prosecution; • Penalties that are viewed as sufficient deterrents; • Commitment to consistent and fair enforcement, and being prepared to pursue litigation; and a supporting education / information effort marketing and advertising of the Tree By-law. To be effective, municipalities should be committed to the education of developers, landowners, and the general public. Only through the promotion and public understanding of the importance and value of forests and urban trees that regulations become effective. Public participation is widely regarded as being a vital component to a successful by-law, and it is recommended that at least one, if not two, public meetings should be held to receive input. As a preliminary first step, Sustainable Severn Sound held a discussion session at our first Sustainability Summit on October 18th, 2012, at which there was general support for the concept especially in urban areas. Sample By-laws: Tree preservation by-laws vary widely across the province, some being much more detailed with specific area of application and many exemptions, and others much simpler based on only one or two criteria. As each by-law has been customized to local context, even two that are equally restrictive can take completely different criteria into consideration. The following examples give a general representation of the spectrum of by-laws already in place in Southern Ontario. Sustainable Severn Sound has created a generic lower -tier by-law template in partnership with local municipal staff. The document contains a number of options in key areas in order to help municipalities tailor the document to their specific needs. Tree By -Law Tree By -Law Template. pdf Templete.docx Page 152 of 213 13a) Correspondence received November 5, 2012 from Luke ... SustainableSevern Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] Town of Bracebridge: A comprehensive tree -protection by-law that protects based on zoning and the urban boundary, with no minimum area criteria, but with several exemptions (near occupied buildings, certain species, minimum number, etc.) Sample By -Law (with comments). pdf City of Kitchener: Another comprehensive by-law with a minimum area criterion. Several other common exemptions are also included. http://www.kitchener.ca/en/livinginkitchener/TreeConservation.asp City of Kingston: Comprehensive by-law with no minimum criterion, but provides exemptions outside of the urban boundary. An additional list of distinctive trees and endangered species require a permit to cut, regardless of the size. Among the more strict by-laws in the province. http://www.cityofkingston.ca/pdf/bylaws/bl 2007-170.pdf Township of Seguin: A more basic by-law based on EP designation, but with no minimum area criteria. It also focuses on shoreline areas, and provides many exemptions. http://www.seguin.ca/en/live/treecutting.asp City of Orillia: An extremely simple by-law that protects based on area alone, and provides no exemptions. http://www.orillia.ca/en/doingbusinessinorillia/treebylaw.asp Additional Resources The Forest Conservation By-law Committee is an informal multi -stakeholder group involving municipal by-law officers, forestry professionals, the Woodlot Owners Association, and the Ministry of Natural Resources who meet to discuss and exchange information, and provide support for municipalities considering implementing or updating tree by-laws. There is also a sub -group which focuses on lower - tier issues. They have created a number of helpful documents including: • A general Tree By-law Information Package (2011), which covers both upper and lower -tier municipalities, but focuses more on the former. Available here. • An annotated by-law template designed to guide discussion on the development of tree by- laws. Again, it is somewhat focused on upper tier municipalities, but is quite comprehensive and should be useful for lower -tier municipalities as well. Available here. The Ontario Urban Forestry Council has conducted a survey of lower and single tier municipal tree by- law officers on the current state of their by-laws, problems, and associated issues. Available here. Another survey was conducted by FitzGibbons and Summers at the University of Guelph (2002), which gathered opinions on forest conservation by-laws. It is rather focused on the upper -tier, and is somewhat dated, but still provides some useful insights. Available here. Page 153 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] Appendix 1: Instances of Tree and Woodland Protection - Severn Sound Sustainability Plan (2009) Strategic Direction EN.S.1: Protect and enhance open spaces, forested areas, and natural corridors Action • Develop a Watershed -scale Greenland Protection Strategy • Develop an ecologically -based assessment and strategy for preserving woodlands in urban settlement areas • Obtain municipal support for tree- planting projects in targeted areas • Conduct a study to determine forest patch sizes in the watershed Indicators • Number of forests achieving more than 100 ha patch size • % increase in area of forest cover • Number of tree planting bylaws • Number of species movement corridors that meet min. 50- 100m design width • Percentages of forest >100m, 200m from the edge Targets • 30% forest cover in watershed • largest patch in watershed >100 ha • 50 m - 100 m wide (minimum) species movement corridors EN.S.2 Preserve, protect, and restore wetlands, riparian and shoreline habitats • Delineate riparian protection zones • Develop a riparian prot. zone policy • Incorporate shoreline/riparian habitat protection policies into official plans • Develop and distribute riparian and Lakeshore habitat protection information to creek -side and Lakeshore landowners • Reduce impervious surfaces to maintain infiltration capacity in new developments • Identify and reduce erosion and sedimentation problems in creeks/rivers and along lakeshores • Suspended sediment concentrations • % impervious surface are in urbanizing sub- watersheds • % first to third -order streams with natural vegetation. • % first to third -order streams with 30 m natural vegetation. • suspended -sediment concentrations = below 25 mg/I OR be consistent with Canadian Council of Ministers of the Environment (1999) guidelines • < 10% impervious surface area in urbanizing sub -watersheds • % first to third order streams with Natural Veg. > 75% • % first to third order streams with > 30m Natural Veg. > 75% EN.S.3 Identify, protect and enhance special natural heritage features and functions • Conduct a watershed -wide inventory of special natural heritage areas • Establish partnerships with conservancy groups to protect natural heritage areas • Use the County/District and Municipalities' Official Plan review and amendment process to identify and protect special natural heritage areas % Land area protected • At least 12% of watershed protected • Rehabilitate and / or protect 100% of tributaries and riparian areas for fish and wildlife habitats. • Maintain existing colonial water bird nesting sites within and near Severn Sound. • Maintain/increase Osprey nesting sites within Sev. Sound. • Rehabilitate / protect 100% of coldwater fish habitat EN.S.6 Protect rare and endangered terrestrial and aquatic plant and animal species from development. Conduct study to identify significant patches of rare/threatened/endangered habitat and determine if they are secured Numbers of rare and endangered species as inventoried annually. Change the listing of all rare and endangered species to unthreatened by 2031 EN.S.20 Improve air quality within the watershed to comply with prov. standards Inventory trees and tree cutting bylaws (with associated fines) Number of peaks in CO, NO3 PM 2.5, PM 10, 03; SO2 [None specific to trees] EN.S.28 Protect natural areas, parkland, agricultural lands and woodlands (urban and rural) from encroaching development Incorporate policies within municipal official plans % protected of natural areas and parkland from encroaching development. 100% protection of natural areas and parkland C.S.8 Provide a variety of structured and unstructured rec. services and facilities that are physically and financially accessible for all Improve tree cover for summer / fall shade along sidewalks to improve pedestrian comfort [None specified] [None specific to trees] C.S.9 Develop policies to promote the design of communities that are liveable, attractive, healthy Provide wide, well -lit, tree lined sidewalks on both sides of the street with occasional benches [None specific to trees] [None specific to trees] Page 154 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] Appendix 2: Definitions from the Forestry Act (1990) The Act defines good forestry practice as: "the proper implementation of harvest, renewal and maintenance activities known to be appropriate for the forest and environmental conditions under which they are being applied and that minimize detriments to forest values including significant ecosystems, important fish and wildlife habitat, soil and water quality and quantity, forest productivity and health and the aesthetics and recreational opportunities of the landscape." The definition of woodlands that is still in force refers back to the Forestry Act (1990), which stipulates: "woodlands" means land with at least, (a) 1,000 trees, of any size, per hectare, (b) 750 trees, measuring over five centimetres in diameter, per hectare, (c) 500 trees, measuring over 12 centimetres in diameter, per hectare, or (d) 250 trees, measuring over 20 centimetres in diameter, per hectare, but does not include a cultivated fruit or nut orchard or a plantation established for the purpose of producing Christmas trees. ("terrain boise") 1998, c. 18, Sched. I, s. 20; 2000, c. 26, Sched. L, s. 4 (1); 2002, c. 17, Sched. C, s. 12 (1); 2009, c. 33, Sched. 22, s. 4 (1). More definitions from the Forestry Act can be found at: http://www.e-laws.gov.on.ca/html/statutes/english/elaws statutes 90f26 e.htm Page 155 of 213 13a) Correspondence received November 5, 2012 from Luke ... Sustainable Severn Sound LOWER -TIER TREE CONSERVATION BY-LAW REPORT -FIN.DRAFT] Appendix 3: Cited Material Dwyer, J. et al. (1992). Assessing the benefits and costs of the urban forest. Journal of Arboriculture. 18(5). Available at: http://joa.isa-arbor.com/request.asp?JournallD=1&ArticlelD=2515&Type=2 Krueger, H., et al. (2010). The economic burden of skin cancer in Canada: Current and projected. Delta, B.C.: H. Krueger & Associates. Retrieved from: http://www.krueger.ca/downloads/skincancer.pdf Lohr, V. et al. (2004). How urban residents rate and rank the benefits and problems associated with trees in cities. Journal of Arboriculture. 30(1).Available at: http://conservation.ufl.edu/urbanforestry/Resources/PDF%20downloads/Lohr 2004.pdf Nowak, D., 2000. Tree species selection, design and management to improve air quality, pages 23-27 in D.L. Scheu, (ed.), American Society of Landscape Architects Annual Meeting Proceedings 2000, Washington, D.C. Nowak, D. (1993). Atmospheric carbon reduction by urban trees. Journal of Environmental Management, Vol. 37, pp. 207-217. Available at: http://gis.fs.fed.us/ccrc/topics/urban- forests/docs/Atmospheric%20carbon%20reduction%20by%20Urban%20Trees.pdf Tyrvainen, Liisa. 2004. Benefits and uses of urban forests and trees. In: Urban Forests and Trees: A Reference Book. Nilsson, K., Randrup, T.B. and Konijnendijk, C.C. (Eds.). (pp, 81- 114) Springer Verlag, Berlin. Available at: http://www.ncsu.edu/biosucceed/biomass/pdf/trees-biosucceed.pdf Vecchia, P., Hietanen, M., Stuck, B., van Deventer, E., Niu, S., (Eds.). (2007). Protecting workers from ultraviolet radiation. Munich: International Commission on Non -Ionizing Radiation Protection, International Labour Organization, World Health Organization. Wolf, Kathleen. Urban forest values: Economic benefits of trees in cities. University of Washington, College of Forest Resources: Forest Factsheets. Retrieved from: http://www.cfr.washington.edu/research/factSheets/29-UrbEconBen.pdf Wolf, Kathleen. Grow for the Gold: Trees in business districts. TreeLink, Spring 1999. Available at: http://www.mrsc.org/subjects/environment/urbanforest/treelink.pdf Page 156 of 213 13b) Correspondence dated November 15, 2012 from Bob Chi... Ministry of Infrastructure Ministry of Transportation Ministry of Municipal Affairs and Housing Office of the Minister Ferguson Block, 3fd Floor 77 Wellesley St. West Toronto, Ontario M7A 1Z8 (416) 327-9200 www.ontario.ca/infrastructure www.mto.gov.on.ca www.ontario.ca/MAH November 15, 2012 Ministere de ('Infrastructure Ministere des Transports Ministere des Affaires municipales et du Logement Bureau du ministre Edifice Ferguson, 3e stage rue. Wellesley ouest Toronto (Ontario) M7A 1Z8 (416) 327-9200 www.ontario.ca/infrastructure www.mto.gov.on,ca www.ontario.ca/MAH His Worship Harry S. Hughes Township of Oro—Medonte 148 Line 7 South PO Box 100 Oro ON LOL 2X0 Dear Mayor Hughes: RECEIVED' NOV 1.9 2012 ORO-MEDONTE TOWNSHIP_._.._._. MC -2012-682 I am very pleased to be able to write to you today and provide an update on Ontario's Municipal Infrastructure Strategy. My announcement of the strategy on August 16, 2012, and speech at the Association of Municipalities of Ontario (AMO) annual conference in August emphasized the -.importance of good asset management planning. As indicated in the strategy, the policy going forward is that municipalities requesting provincial infrastructure funding will need to show how projects fit within a comprehensive asset management plan. Asset mana'gement planning helps us make smart decisions about building,. operating, maintaining, renewing and replacing infrastructure over the long term. Working collaboratively to focus on the most pressing needs and to show that we have done our homework with respect to addressing those needs will put us in good stead as we negotiate future funding programs with the federal government. To support municipalities, we have made available a guide and an online web portal. Building Together: Guide for Municipal Asset Management Plans sets out the information and analysis that asset management plans should include, at a minimum. The online asset management toolkitis available to help municipalities develop or refine their plans (ontario.ca/municipalinfrastructure). In addition, Ontario is providing $60 million over the next three years to municipalities through our new funding program, the Municipal Infrastructure Investment Initiative (MITI). Up to $9 million is being made available this year to help municipalities prepare their plans, while the remaining.,funds wilLhelp address_critical projects identified in those finalized..plans. The uptake for asset management funding has been exceptional — nearly 100 per cent of eligible communities submitted expressions of interest for funding by the October 22nd deadline. Interest in this program tells me that we are on the right track with our focus on asset management planning. Municipalities that met eligibility will be receiving notification and their funding very soon. ... /co nt'd Page 157 of 213 13b) Correspondence dated November 15, 2012 from Bob Chi... -2 I am also pleased to inform you that we have launched the next phase of this work — the Mill Capital Program. This $51 -million program is now available to all Ontario municipalities and is intended to help address critical road, bridge, water and wastewater projects identified through asset management plans. I certainly appreciate that this infrastructure funding program is relatively modest when compared to the need for investment. As I communicated in August, we a.re;working,..haid. to .find ways to extend.,the duration of this program and to expand the envelope. While additional program details can be found in the Capital Program Manual posted online at ontario.ca/municipalinfrastructure, I would like to draw your attention to the key features of this program, many of which will be new to municipalities. • The first step will be a pre-screen. This will help identify projects that have the greatest potential for alignment with the objectives of the Mill Capital Program and to minimize time spent preparing applications. Expressions of Interest are due by January 9, 2013. • Asset management plans are the tool by which applicants can demonstrate that proposed projects are top priorities and that the full range of local infrastructure financing tools has been explored. s The share of provincial funding that may be requested is flexible up to a maximum of 90% of total project costs or $2 million, whichever is lower. Applicants will need to put forward a rationale for the amount of funding requested and demonstrate that they are doing what they can financially to move forward with the project. We have been hearing concerns that municipalities will not have enough time to complete asset management plans before applications are due for the capital funding. We certainly appreciate that it will take time to prepare asset management plans that are consistent with the content outlined in the Guide for Municipal Asset Management Plans. In cases where a municipality or Local Services Board with only a partial asset management plan has an urgent road, bridge, water or wastewater project that it cannot address on its own, it may put the project forward for funding consideration under the Mill Capital Program. As part of this, we will be looking for strong commitments from applicants to completion of asset management plans by the end of 2013. Our government has made unprecedented investments in infrastructure across the province. We will continue to partner with all municipalities to invest in local infrastructure to support economic growth and enhance quality of life. Sincerely, Bob Chiarelli Minister Page 158 of 213 13c) Correspondence dated November 19, 2012 from Allan S... R. Allan Sinton 3125 Line 1 North, R.R.#1 Barrie, ON L4M 4Y8 allanAsinton.ca November 19, 2012 Oro-Medonte Council Corporation of the Township of Oro-Medonte P.O. Box 100 Oro, Ontario LOL 2X0 Gentlemen/Mesdames: 1ECEI HpED NOV 1 5 I(ifY ORO-MEDONTE TOWNSHIP Re: Renaming the short, isolated section of Line 1 North, North of Horseshoe Valley Road Again this Remembrance Day I am reminded of the great freedom we enjoy in this country. We must not forget the many service people who made the ultimate sacrifice for the freedom we enjoy. With this mind I suggest the 0.5 mile, isolated section of Line 1 North off the Horseshoe Valley Road be named after a fallen soldier who grew up on that short stretch of road. I think specifically of Pte. George Robert McNutt who on May 1, 1942 left his farm home located on this short section of Line 1 North to enlist for active duty. Pte. McNutt served in Africa with the Lanark & Renfrew Scottish regiment and later in Italy with the Perth Canadian Armoured Division. While in Italy he suffered severe wounds and died within a few days. About 6,000 Canadians were killed during the Canadian campaign in Italy. From Highway #11, Line 1 North is split into 4 sections. The short section north of Horseshoe Valley Road is terminated at the Copeland forest and Page 159 of 213 13c) Correspondence dated November 19, 2012 from Allan S... resumes north of Hillsdale as Scarlet Line. Line 1 south of the Horseshoe Valley Road is unopened to the Bidwell Road. The City of Barrie has well over 100 street names named after veterans, Bayfield, Clapperton, Webb, Livingston, Duckworth, Speers, Owen, Worsley, etc., and in 2002 a decision was made to add a poppy to such signs. The 911 signs generally facilitate easy access to properties, however often service vehicles on the way to my place call from the Bidwell Road for help with their GPS and people frequently appear in my driveway wondering where did Line 1 go. Although renaming the road may help with directions, my main concern is that we honour the young soldier who gave the ultimate sacrifice for us. It is such a privilege to enjoy such freedom in this country and specifically Oro-Medonte. I petition council to honour an Oro-Medonte boy who made the ultimate sacrifice for us and we name the road on which he grew up `McNutt Road'. I have the support of the other residents on this 0.5 mile piece of road and I have also discussed this with the acting fire chief of the Township, Hugh Murray. In all cases I did not received any negative comments. I attach a map which emphasizes the divisions of Line 1. Thanks to council for considering this request. R. Allan Sinton Page 160 of 213 13c) Correspondence dated November 19, 2012 from AIIan S... Page 161 of 213 13c) Correspondence dated November 19, 2012 from Allan S... R. Allan Sinton 3125 Line 1 North, R.R.#1 Barrie, ON L4M 4Y8 allan(asinton.ca November 21, 2012 Oro-Medonte Council Corporation of the Township of Oro-Medonte P.O. Box 100 Oro, Ontario LOL 2X0 Fb Lt. 1� NOV E ' LUIZ ORO-MEDONTE TOWNSHIP Gentlemen/Mesdames: Re: Renaming the short, isolated section of Line 1 North. North of Horseshoe Valley Road The names and addresses of my neighbours, together with their support. follow: We are in full support of Allan Sinton's request to rename our section of Line 1 North to McNutt Road: Elizabeth Earle -Renton and Rob Renton 3520 Line 1 North /1471 Barbara Dunsmore 3478 Line 1 North ,�- # _ S` Pauline & Steve St. Onge 3523 Line 1 North Settler's Ghost Golf Course 3421 Line 1 North I thank the above for their support and trust council will take my neighbours' approval into consideration. R. Allan Sinton Page 162 of 213 CRAIG _ROY DIES' 1 WOUNDS-,. ITA 1.1. e. sad iucwws e a reeej ivied b + i. ruother. Mtr.. t'fi E ivrj7ifit pr' btc,t. un Stud morning t7J9t, iter son. Hair, had died o(wi un s iQ. r ,- Previuusly she °liars leenue4 tie had been sei it43413,:,: t-witheourpottnd. ireetufe rrgltt leg a�td. •ntu`i a wo ftire"zfetTetii€'�igns"'t`F'r L. George McNutt was burnt in To-:'--: ` ['ronto un Septa nbec •A. 1918 His! parents moved to a [arta .at Crai '- - kurst when he n s eight and he was brought up in that eomriuntty. , He attended:Craig:iurt scttoal apd Collegiate in Toronto -for several years. He juincdibe L•arark olid t Renfrew Seo ii it eg_ta 1!# :bt--d�fay, 139'1., for acsiVe co- tvettt overseas -a5 an.iitla:lkr._ •.. inerit -in' Sgpte:t er.-_ ferrel tv Pie th , 144:3„ and trio it ."here lie ittatatt .nen!, +taioted.-- 'aurcd Diel".. 13c) Correspondence dated November 19, 2012 from Allan S... Tis. E:£'.su1 Gs . 31eN(i s tau •a,^ tt -I 1ti i4t ita * e d the aotgie onn4s rrifi i eaueecl i-'iis death a fe--;(1p.^' $t_ fat ea - r ,tbeiS G ;i?1e Nutt, 'es titre£ itsan a::eitith n the buS;i ee bis to + a e s nears age by- afrdligre Hies e. his -been t,o_ :tine rite farm v t he.- help of a .",rittrig brother, dolrn George was z _mem_ber of the -Pry= oyteriar, Church at Craighu sf and vary highly ragarded throughout Page 163 of 213 13d) Correspondence dated November 19, 2012 from Kristin... „p4' AENERGY. LIM Energy Inc. 4085 Simcoe Road 88 Bradford, ON L3Z 2A4 P 905 775 5057 F: 905 775 1209 RE: 432 7th Line, Oro Station LOL 2E0 19 November 2012 Township of Oro-Medonte 148 Line 7 Oro, ON LOL 2X0 Attn: Doug Irwin Dear Mr. Irwin, LIM Energy Inc. requests Municipal Council Support for our solar photovoltaic project at the above noted address. The intent of LIM Energy Inc. is to develop a solar photovoltaic system with a total nameplate capacity of 40 KW (AC) on the roof of the above noted address. The solar photovoltaic system will consist of 168 modules, mounted flush on the roof using specially designed mounting hardware that attach directly to the trusses using stainless steel leg bolts. Please see the enclosed drawing of our proposed project. Should you require anything further, please contact the undersigned. Regards, Kristin MacNamara LIM Energy Inc. Page 164 of 213 13d) Correspondence dated November 19, 2012 from Kristin... Page 165 of 213 13e) Correspondence dated November 19, 2012 from James M... Ministry of Agriculture, Food and Rural Affairs 1 Stone Road West, 4th Floor Guelph Ontario N1G 4Y2 Tel: (519) 826-3508 Fax: (519) 826-3170 Rural Programs Branch November 19, 2012 Ministere de ('Agriculture, de ('Alimentation et des Affaires rurales 1 Stone Road West, 4a Mage Guelph (Ontario) N1G 4Y2 Tel.: (519) 826-3480 Telec.: (519) 826-3170 Doug Irwin, Clerk/Director Corporate Services Township of Oro-Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention: Marie Brissette, Committee Coordinator Dear Mr. Irwin: til" Ontario RECEIVED NOV 21 2012 ORO-MIEDONTE TOWNSHIP Subject: Request from the Program Administrator for Review by Second Valuer of valuation on a claim made under the Ontario Wildlife Damage Compensation Program Please find attached a copy of the report by Ms. Lynn Pardoe, the Second Valuer appointed by the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) to re-evaluate a claim made under the Ontario Wildlife Damage Compensation Program (OWDCP) by livestock owner - Henry Regelink of 65 Line 11 N, Hawkestone, Ontario, LOL 1TO. The claim was originally reported on by the Municipal -Valuer of the Township of Oro-Medonte. The Program Administrator, OMAFRA upon receiving the report was dissatisfied with the valuation made by the Municipal -Valuer and had requested for a Second Valuer to re-evaluate the claim in conformity with Section 14 (3) of the Order in Council that established the OWDCP. The findings of the Municipal Valuer (Original Valuer) were not supported by the Second Valuer. After re-evaluating the claim, the Second Valuer in her report made recommendation for the amount of compensation to be adjusted and the municipality to pay $350.00 for livestock — 2 fallow deer (bucks) that were lost due to predation. Following are details of the valuation of both the Municipal -Valuer and Second Valuer for this claim: Kill/Injury Date : Date °I Valuation- , by. Municipal Valuer :. Compensation Awarded „ by MMunicipal"Valuer, Compensation Awarded `by, Second Valuer after, Revaluation_ September 12, 2012 September , 2012 $16,000.00 $350.00 Good Things Grow in Ontario A bonne terre, bons produits /2 \v, foodiand ONTARIO Page 166 of 213 13e) Correspondence dated November 19, 2012 from James M... 2 I would ask that your municipality make payment to the livestock owner in accordance with the report and final award of the Second Valuer. Sections 15 (1) and 15 (2) of the Order in Council provide the option for the livestock owner or municipality to submit an appeal to the Director for the Wildlife Damage Compensation Program, OMAFRA within 20 business days of the date this letter, if the livestock owner or municipality is dissatisfied with the decision in the Second Valuer's report. Requirements for an appeal to the Director are as follows: 1. A letter outlining reasons for the appeal. 2. A fee of $25 for appealing the report of the Second Valuer. The fee is returnable if the Director makes a decision that favours the appellant (livestock owner or municipality). The cheque or money order must be made payable to the Minister of Finance. 3. Copy of the Second Valuer's report for which an appeal is being submitted. If there is no notification of appeal within 20 business days of this letter, the municipality can make payment in accordance with the Second Valuer's report and submit the Municipal Application (with the Second Valuer's report attached) for reimbursement from OMAFRA. If you have any questions, please call 1-888-466-2372 to speak to Robin Chandra, Financial Officer at extension 63508, or myself at extension 65195. Yours truly, ames Mitchell Manager, Finance Unit Rural Programs Branch Page 167 of 213 13f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal ... ADDING UP THE NEW FISCAL REALITY g \344- J X dog' e4P 41:bri d' 7 IS " 0 OP S February 24 - 27 2013 ROMA/OGRA Combined Conference Fairmont Royal York Hotel Toronto, ON combined conference Page 168 of 213 13f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal ... Adding Up the New Fiscal Reality housing OPENS TUESDAY, NOVEMBER 27th @ 10:00 AM • Delegates will contact the hotels directly to book a room. • All hotels will be booking rooms online and by telephone (number of rooms available to book by telephone is limited). • A credit card will be required to book a room or suite. Deposit cheques are not accepted. • Suites must be booked using the official suite form. • Please note the room blocks are not available until conference housing officially opens. • NOTE: Cancellation Policy remains unchanged. • Cancellation fee is equal to one night's accommodation plus applicable taxes. • Fairmont Royal York Hotel cancellation fee will be charged on each room or suite cancelled subsequent to the initial booking. Substitutions are permitted. • Overflow hotels cancellation fees will be charged on each room cancelled less than 72 hours before expected date of arrival. • Rooms are blocked at the following hotels: 1) Fairmont Royal York Hotel (main conference hotel) 2) Intercontinental Toronto Centre 3) Sheraton Centre Toronto and 4) The Strathcona Hotel For contact information, online links, schedule of hotel rates and additional accommodation instructions visit us online at www.combinedconference.org. banquet entertainment "Turn on, tune in, drop out!" Not exactly words to live by, but then the 60's were a tumultuous time as North America came of age. Whether it was the anti -war movement, the beat-nik movement, free love or just a love of life the music of the 60's captured it and the Mojo Kings will bring it all to you. This elite group of award winning Toronto-based musicians have played the biggest stages, festivals and music events all over Canada, the US and Europe and will be bringing their sound to this year's annual banquet. In the immortal words of Ed Sullivan, "We've got a really big shoo" so don't miss it. IlkPlease update the Combined Conference address in your system: 525 Cornwall Road, Unit 22 Oakville, ON L6J OB2 Page 169 of 213 13f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal ... www.combinedconference.org The 2013 conference begins with a debate on the Future of Rural Ontario. Asset Management Social Service Delivery Arbitration Succession Planning Excess Soil Management Media Relations Active Transportation Rural Economic Development Renewable Energy nformation AODA Implementation OGRA Member Services Crum This is one of the most anticipated sessions each year. Once again, a wide range of provincial Ministers will be present to answer delegates' questions. 4peakers (invited) Premier of Ontario • The Honourable Bob Chiarelli, Ontario's Minister of Transportation, Minister of Infrastructure and Minister of Municipal Affairs and Housing • The Honourable Ted McMeekin, Ontario's Minister of Agriculture, Food and Rural Affairs • Tim Hudak, Leader of the Progressive Conservative Party of Ontario • Andrea Horwath, Leader of the New Democratic Party of Ontario Ilk ....41.as:Ink -- Q.. Chaired by Fred Dean, Municipal Solicitor, a panel of experts will answer your most pressing concerns and discuss emerging issues that will impact your municipality. long service awards Ontario Good Roads Association is always proud to recognize employees who have given long years of service in the cause of good roads. For eligibility requirements and form, please visit www.ogra.org. Deadline for receipt of nominations is Friday, February 1, 2013. Awards will be presented at the Awards Luncheon on Tuesday, February 26, 2013 during the ROMA/OGRA Combined Conference. For information, please contact Carmen Sousa: carmen@ogra.org or 289-291-6472. Bill Vrebosch Chair, ROMA Alan Korell President, OGRA ROMA Chair Bill Vrebosch & OGRA President Alan Korell look forward to meeting you at the 2013 ROMA/OGRA Combined Conference. conference program is subject to change Page 170 of 213 13f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal ... COMPAMONS' 1 PRQGW-\M MO11DIY FeBRldRY 25 comBIn DcorweRme.ORG A MW Of -DIY FORmIT! friendship RELAX TNT Laugliter_Tr' Monday, February 25 Breakfast with Bruce Bell, Historian "Bruce Bell, the most entertaining historian you've ever met, is an engaging storyteller who knows more about the history of Toronto than possibly anyone." Jim Byers -Travel Editor -Toronto Star Jewelry Making Design your own necklace, bracelet or earrings in this class. You will be guided by Brenda Adkins of Jewelry Design, into a world of accessorizing to your style and taste. Longo's Cooking Class Enjoy the camaraderie that comes with an afternoon of hands-on cooking, culinary tips and anecdotes. As a team you will enjoy the "culinary fruits" of your labour at a sit down meal, compliments of Longo's Kitchen Loft. Art Gallery of Ontario Tour Enjoy an insider's look at the art and architecture of the new Gallery, AGO tours offer a stimulating and informative approach to your experiences with art. Royal Ontario Museum Tour The Royal Ontario Museum (ROM) is among the world's leading museums of natural history and world cultures. In combining a universal museum of cultures with that of natural history, the ROM offers an unusual breadth of experience to our audiences from around the world. tomorrow. Join in on a guided tour of the current ROM exhibits. PROGRIIJ SUB Jen' TO CHafGP. Page 171 of 213 13f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal ... Page 172 of 213 NUMBER OF TICKETS PURCHASED (Tickets are not included in registration fee) Banquet Awards Luncheon REGISTRATION FEES NOTES: Members fees refer to OGRA and/or ROMA membership • Rates do not include function tickets FEES (enclosed) „ 6 11 6 11 6 11 6 11 6 11 6 11 6 ( _J :50 ° } 0 ce REGISTRATION TYPE COMPANION'S NAME (A B C or D) (if registered) ROMA/OGRA Provincial/Federal Non -Members Members Governments Early Bird Regular Early Bird Regular Early Bird Regular Before After Before After Before After Feb 3rd Feb 3rd Feb 3rd Feb 3rd Feb 3rd Feb 3rd A 3 Day Registration $520 $570 $570 $620 $650 $700 c. cn (0 G. C One Day- Tuesday $290 $320 $320 $350 $360 $390 D Half Day - Wednesday $145 $165 $160 $180 $180 $200 Companion Registration $110 $110 $120 $120 $135 $135 Luncheon Tickets $60 $60 $60 $60 $60 $60 Banquet Tickets $80 $80 $80 $80 $80 $80 For on-site registration fees, additional surcharge over regular rate as follows: Type A add $50, Type B and Type C add $30 and Type D add $20 ,Y NOVEMBER 27TH --- PRE -REGISTRATION FORMS MUST BE RECEIVED BY FEBRUARY cp co (0 G. ;ISTRA1 Toronto ENCE, Unit TACT NAM cp Lo (0 G. cp CV (0 0 CV (0 Special dietary requirements, including food allergies, the Fairmont Royal York Hotel by fax: 416-368-8148 or E 0 0) CV ( 0 0 0 _ 2013 ROMA Febr INSTRUCTIONS: Please type or print clearly MUNICIPALITY/ORGANIZATION: MAILING ADDRESS: TEL: FAX: REGISTRATION OPENS TUESD NAME OF DELEGATE(S) (to appear on badge -no initials) JO j\o2 \\ ��\ �` ()j \Z\ - �)§ a2 _5 _ • } /§= 0 ) ) § / 's / \ » \ jm\ jk/ ,E» /k\ E @: 21— 3 q ■§0 0 - : M ) = =f.;±Cr ce\\/\j\— 0 \\ce � _ \/e :!&m -\§$ 10! HHfl ° — \ = \. 7/ . Page 172 of 213 13f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal ... /41 TO: OGRA Membership RE: Long Service Awards As in the past, the Ontario Good Roads Association will recognize employees who have given long years of service in the cause of good roads. It would be appreciated if you would complete and return the enclosed questionnaire advising us of any employee who is eligible under the conditions noted below to receive an award. The following are the eligibility requirements: • Minimum of 30 years in the road industry employed in the municipal, provincial and/or private sectors. • Retired from their employment or will be retiring within one year of the Annual Conference at which the award will be given. • Immediately previous or current employer is a member in good standing of Ontario Good Roads Association. To nominate an eligible employee: Complete the attached form or download the Long Service Award Questionnaire from the OGRA website. Fax or mail the completed form to OGRA. Deadline for receipt of Nominations: February 1, 2013. Presentations of the awards will be made at the Awards Luncheon on Tuesday, February 26, 2013 during the ROMA/OGRA Combined Conference. For more information contact Carmen Sousa: carmen@ogra.org Yours truly, Joseph W. Tiernay Executive Director Page 173 of 213 13f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal ... '!? Ontario Good Roads Association 2013 Long Service Award Nomination Form Deadline for nominations: February 1, 2013 Please print clearly. Name to appear on plaque Retirement date Position held immediately prior to retirement Total length of service in road industry Employer Business address Postal Code Bus. Tel. Home address of nominee Postal Code Home Tel. Nominated by Name Title Employer Address Postal Code Bus. Tel. Please complete nominee's personal background information on page 2. Page 174 of 213 13f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal ... OGRA Long Service Award Nomination cont'd Name of Nominee Nominee's Personal Background Part One: Employment History Please print clearly. Years (from — to) Position Employer Part Two: Personal Background (Please highlight significant career achievements, hobbies, interests, and/or family information we can include in their introduction at the Awards Luncheon.) Return completed form to: Carmen Sousa Ontario Good Roads Assoc. 1525 Cornwall Road, Unit 22 Oakville, ON L6J 0B2 2 Tel. 289-291-6472 ext 21 Fax: 289-291-6477 Email: carmen@ogra.org Page 175 of 213 13g) Correspondence (2) dated October 19, 2012 from Rich... Friday, October 19th 2012 Attn: Doug Irwin, Director of Coporate Services Mayor and Members of Council, My wife and I with our 2 children reside at 4128 Line 8th North, where we have live and farmed the 100 acre property for some 15 years. Over time my wife's hobby of owning and breeding her Shih - Tzus has blossomed to a population of 22 dogs. These dogs, many of which are elderly, live in a dedicated 5600 sq ft building. Since the spring bear hunt has been discontinued we have noticed a sizeable increase of these animals. In 2010 I purchased 3 female German Shepherds and in 2010 I received a German Shepherd stud dog. The original 4 shepherds have been expanded to 6 dogs. We have the Shepherds to provide compaionship as well as a sense of safety for our children when we walk the 60 acres of forest, on the farm, or during the night hours around our house and out - buildings. Our veterinary needs are me by Joel Rumney of North Simcoe Veternairy Services and also occasionally McLean House Calls. Over time we have even been inspected by the OSPCA. I request for a temporary By - Law Kennnel exemption for a period of time that may allow us to complete the rezoning procedure and hopefully a successful Kennel Licencing Application. Sincerley, Richard Pintar Page 176 of 213 13g) Correspondence (2) dated October 19, 2012 from Rich... Friday, October 19th, 2012 Attn: Doug Irwin, Director of Corporate Services, Mayor, and Members of Co RECEIVED NOV 1 6 2012 ORO-MEDONTE TOWNSHIP My wife and I, with our two children, reside at 4128 Line 8 North, where we have lived and farmed the 100 acre property for some 15 years. We are a small family kennel dedicated to our Shih Tzus and German Shepherds. Since the spring bear hunt has been discontinued, we have noticed a sizeable increase of these animals. In 2010, I purchased three female German Shepherd dogs and in 2010 I received a German Shepherd stud dog. The original four shepherd dogs have been expanded to six dogs. We have selected our dogs to focus on health and breed characteristics. We are passionate about our dogs and occasionally produce puppies in order to bring joy to others. We take our responsibilities very seriously. We have the German Shepherd dogs to provide companionship as well as a sense of safety for our children when we walk the 60 acres of forest, around the farm, or during the night hours around our house and outbuildings. Our veterinary needs are met by Joel Rumney of North Simcoe Veterinary Services, and occasionally McLean House Calls. We have had an inspection done by Clancy Martin of the OSPCA. In addition, 1. The composted manure from our livestock is applied to the farm fields. 2. I have been a member in good standing of the Canadian Kennel Club for 10 years. 3. Our dog breeding program is supervised by the excellent veterinary staff of North Simcoe Veterinary Services. 4. We produce some 10-12 litters of dogs per year. 5. In the short time that we have been working with German Shepherd dogs, we have provided companions to over 20 individuals and employees of three police services; York Regional Police Association, South Simcoe Police and the Emergency Management Section of the Ontario Provincial Police. I look forward to an expanded role in producing outstanding companion and work dogs for individuals and assorted agencies. I request for a temporary By -Law Kennel exemption for a period of time that may allow us to complete the rezoning procedure and hopefully a successful Kennel Licensing Application. Sincere» ‘ Richard Pintar Page 177 of 213 15a) Being a By-law to Establish Regulations with respec... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-183 Being a By-law to Establish Regulations with respect to Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes within the Township of Oro-Medonte and to Repeal By-law No. 2009-025, 2010-030 and 2010-190 (Parkland By-law) WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to pass by-laws with respect to culture, parks, recreation and heritage; AND WHEREAS Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to pass by-laws related to the health, safety and well-being of persons; AND WHEREAS Section 119 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to prohibit or regulate the discharge of guns or other firearms, air -guns, spring -guns, cross -bows, long -bows or any other weapons; AND WHEREAS Council of the Corporation of the Township of Oro-Medonte has, by by-law, established regulations with respect to Canine control and parking/standing of vehicles; AND WHEREAS Council of the Corporation of the Township of Oro-Medonte deems it expedient, and in the public interest, to enact a by-law establishing regulations with respect to municipally -owned or controlled parkland and municipally -owned lands used for recreational purposes within the Township; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. DEFINITIONS 1.1 "All -Terrain Vehicle" means an off-road vehicle that, 1.1.1 has four wheels, the tires of all of which are in contact with the ground, 1.1.2 has steering handlebars, 1.1.3 has a seat that is designed to be straddled by the driver, and 1.1.4 is designed to carry a driver only and no passengers; 1.2 "Barbeque" means an appliance or structure designed and intended solely for the cooking of food in the open air including solid fueled and liquid fueled, but does not include devices predominantly designed for personal warmth, fire pits or campfires; 1.3 "Director" means the Director of Recreation and Community Services of The Township of Oro-Medonte or his/her designate. 1.4 "Motorized Snow Vehicle" means a self-propelled vehicle designed to be driven primarily on snow. 1.5 "Municipal Law Enforcement Officer" means a person duly appointed by the Corporation for enforcing the provisions of this By-law and who shall have the powers as set out in the Provincial Offences Act, R.S.O., 1990. c.P.33, as amended; Page 178 of 213 15a) Being a By-law to Establish Regulations with respec... 1.6 "Municipal Parkland" means lands owned by or belonging to The Township of Oro-Medonte that is utilized for recreational purposes and as otherwise may be designated for use as a public park, open space, dock or wharf, including un- opened road allowances, Oro-Medonte Railtrail and any and all buildings, structures, facilities, erections and improvements located in or on such land, save and except where such land is governed by other By-laws of the municipality. 1.7 "Officer" means a Municipal Law Enforcement Officer and/or Police Officer. 1.8 "Off -Road Vehicle", means as defined in the Off -Road Vehicle Act. 1.9 "Police Officer" means a member of the Police Force or a person authorized to regulate, direct or enforce the provisions of this By-law. 1.10 "Recreational Vehicle" means a boat, All -Terrain Vehicle, Off -Road Vehicle, personal water craft, motorcycle, or Motorized Snow Machine, motorized or other means of power. 1.11 "Service Animal" means any animal used by a person with a disability for reasons related to the disability and the owner has a valid identification card signed by the Attorney General of Canada, or a certificate of training from a recognized service animal training school. 1.12 "Tree" means the member of any coniferous or deciduous species having one or more self supporting trunks/stems and includes the roots, branches, trunk/stems, or any part thereof. 1.13 "Vehicle" includes a motor vehicle, trailer, commercial motor vehicle, an automobile, motorcycle, motor assisted bicycle, traction engine, farm tractor, self-propelled implement of husbandry road building machine and any other vehicle propelled or driven otherwise than by muscular power, but does not include a motorized snow vehicle. 1.14 "Watercraft" means any device for conveyance in or on water and includes, but is not limited to, boats, row boats, sailboards, kayaks, or dinghies. 2.0 HOURS OF OPERATION: 2.1 The hours of operation for the following facilities/municipal lands, shall be in accordance with the Township's current practices and agreements: i) Oro-Medonte Railtrail ii) Edgar Community Hall iii) Eady Community Hall iv) Hawkestone Community Hall v) Jarratt Community Hall vi) Warminster Community Hall vii) Craighurst Community Hall viii)Carley Community Hall ix) Old Town Hall x) Oro-Medonte Community Arena 3.0 GENERAL PROHIBITIONS: 3.1 No person shall within any Municipal Parkland: 3.1.1 Enter into or remain in a park between the hours of 23:00 hours (11:00 p.m.) and 05:00 hours (5:00 a.m.) inclusive. 3.1.2 Indulge in riotous, boisterous, threatening, indecent or nuisance conduct or abusive, threatening or profane language. 3.1.3 Willfully or maliciously damage, remove, deface any trees, shrub, grass, plant, sand, gravel, soil, rock, building, monument, fence, bench, or other structure. Page 179 of 213 15a) Being a By-law to Establish Regulations with respec... 3.1.4 Engage in the playing or practice of golf, archery, "ball" or "ball and bat" games, except on grounds especially designated for such purpose, and under no circumstances within 20 feet of any driveway. 3.1.5 Ski, toboggan, snowboard, skibob or sled in an area, except where signs authorizing such activities have been erected. 3.1.6 Discharge a gun or other firearm, air -gun, spring -gun, paintball gun, sling shot, cross -bow, long -bow or any other weapons. 3.1.7 Scatter, drop or leave, any piece of paper, rag, garbage, empty container or other bottle or any glass articles or broken glass articles or rubbish of any kind, except in receptacles provided for the deposit of refuse. 3.1.8 Enter any place or location where the sign "No Admittance" is displayed. 3.1.9 Distribute any handbills or circulars, or post, place or erect any bills, notice or paper, or advertising device or matter of any kind except with the written permission of the Township. 3.1.10 Sell, or offer for sale, or expose any merchandise, article or anything for immediate or future delivery, or any art, skill or service exercised or performed immediately or in the future. 3.1.11 Practice, carry on, conduct or solicit for any trade, occupations, business, or profession, unless authorized in writing by Council. 3.1.12 Camp or lodge therein. 3.1.13 Install or erect any temporary or permanent tent or structure on any Municipal Parkland, without written approval from the Director of Recreation and Community Services 3.1.14 Plant, cultivate, groom, or landscape thereon unless authorized in writing by the Township. 4.0 FIRES AND BARBEQUES 4.1 No person shall within any Municipal Parkland: 4.1.1 build, light, set, stoke or maintain a fire or fire pit. 4.1.2 erect or use a solid fueled or liquid fueled barbeque. 4.2 Notwithstanding section 4.1.2, a portable tabletop barbeque equipped with a propane tank not exceeding 16.4 ounces (1.025 pounds) shall be permitted in Bayview Memorial Park only. 4.3 The Director of Recreation and Community Services may grant an exemption to Section 4 of this By-law, for the use of a solid fueled or liquid fueled barbeques. Such exemption shall be done in writing and the Municipal Law Enforcement Division shall be notified of each exemption, prior to the date that the exemption was approved for. 5.0 VEHICLES/RECREATIONAL VEHICLES: 5.1 No person shall within Municipal Parkland: 5.1.1 operate or use any recreational vehicle. 5.1.2 operate a vehicle unless in a designated parking area. 5.1.3 launch any watercraft from any park into any lake in an area not designated as a boat launch. 5.1.4 use any watercraft in the waters of any designated swimming area. Page 180 of 213 15a) Being a By-law to Establish Regulations with respec... 5.1.6 dock or moor watercraft at any Municipal Dock or Wharf for period of longer than 2 hours, except when authorized in writing by Council. 5.1.7 fasten or attach any device to a vehicle or recreational vehicle for the purpose of being towed, drawn or otherwise pulled. 5.2 Notwithstanding Section 5.1.1 of this By-law, a person may operate or use motorized snow vehicles in the event of the following: 5.2.1 an emergency involving personal injury. 5.2.2 to provide access to the lakes at the following park locations: Southside Bass Lake and the Municipal Parkland adjacent to the Line 12 South Road Allowance south of Lakeshore Road East. 5.2.3 on the Oro-Medonte Lake County Railtrail and specific road allowances by agreement with the Ontario Federation of Snowmobile Clubs. 5.2.4 as otherwise authorized in writing by the Township. 5.3 Notwithstanding Section 5.1.1 of this By-law, a person may operate an All - Terrain Vehicle/Off-Road Vehicle or Motorized Snow Vehicle to provide access to Lake Simcoe for Recreational Purposes in Bayview Memorial Park, such permitted use shall be restricted to the parking area from twenty (20) metres west of the eastern Municipal Parkland boundary, extending south to Lake Simcoe for the period of January 1 to March 15, in any given year, between the hours of 6:00 a.m. and 10:00 p.m. only. 6.0 EXEMPTIONS 6.1 Council may grant an exemption to any Section of this By-law and may require compliance with requirements of the municipality with respect to such exemption. 7.0 ANIMALS: 7.1 No person shall bring any animal onto Municipal Parkland, except a dog, unless authorized in writing by Council. 7.2 No person shall lead or let loose any kind of dog in Bayview Memorial Park, with the exception of a Service Animal, which shall be under control, as defined in the Township's Canine Control By-law. 7.3 While on Municipal Parkland, every person as owner or person having control of any dog shall; 7.3.1 Ensure that the dog is on a leash, as defined in the Township's Canine Control By-law 7.3.2 Immediately remove any excrement left by such dog, and dispose of such excrement in a sanitary manner, in accordance with the Township's Canine Control By-law. 8.0 OFFENCES 8.1 No person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-law. Any person who is alleged to have contravened any of the provisions of this By-law shall identify themselves to the Officer upon request, failure to do so shall be deemed to have obstructed or hindered the Officer in the execution of his duties. 8.2 Every person who contravenes any Provision of this By-law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act. R.S.O. 1990, c. P.33 and every such fine is recoverable under the Provincial Offences Act. Page 181 of 213 15a) Being a By-law to Establish Regulations with respec... 8.3 This By-law shall be enforced by an Officer. 9.0 SEVERABILITY CLAUSE: 9.1 In the event that any provision of this by-law is quashed or is declared or otherwise found to ultra vires or unenforceable by the Township, such clause shall be deemed to have been severed from the remainder of the by-law. 10.0 BY-LAW REPEALED 10.1 By-law Nos. 2009-025, 2010-030 and 2010-190 are hereby repealed. 11.0 ENACTMENT 11.1 This By-law shall come into force and effect on its final passing. 12.0 SHORT TITLE 12.1 This By-law shall be cited as the "Parkland By-law." BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28 DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 182 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-189 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Daycore Venture Group Inc. described as lands as follows: Lot 14, Plan 798, as in 58559-0155 LT ROLL # 4346-010-009-50000 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009-062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28TH DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, H.S. HUGHES CLERK, J. DOUGLAS IRWIN Page 183 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT - between - DAYCORE VENTURE GROUP INC. - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Lot 14, Plan 798, Oro; Oro-Medonte, 23 O'Connell Lane, as in 58559-0155 LT ROLL # 4346-010-009-50000 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE By -Law No. 2012-189 November 28, 2012 Page 184 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Schedule "A" Schedule "B" Schedule "C" Schedule "D" SCHEDULES Legal Description of Lands Site Plan Deeds and Easements to be Conveyed Itemized Estimate of Cost of Construction 2 Page 185 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 28th day of November 2012, in accordance with Section 41 of the Planning Act. BETWEEN: Daycore Venture Group Inc. Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the construction of a two-storey single detached dwelling and a detached private garage on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 Page 186 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. i) Lake Simcoe Region Conservation Authority: j) a. The owner agrees to carry out or cause to be carried out all the recommendations and measures contained within the plans. b. The owner agrees to ensure that all erosion and sedimentation control measures will be in place prior to any site alteration. c. The owner agrees to install native, non-invasive plantings in accordance with the red -lined plan as approved by the Lake Simcoe Region Conservation Authority dated November 9, 2012. d. The owner agrees to engage a qualified professional to certify in writing that the works were constructed in accordance with the plans as approved by the Lake Simcoe Region Conservation Authority. The Owner acknowledges that the lot does not front on an improved public road, that the Township does not or is not required to maintain or snowplow the said road, that the Township will not take over or assume the private road as a Township public road or street unless it has been built according to the Township standards, then in force, and that the Township is not liable for any injuries, losses or damages as a consequence of the Township issuing a Building Permit. 4 Page 187 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a two-storey single detached dwelling occupying 214.2 square metres (2,305.5 square feet) of floor area and a detached private occupying 42.7 square metres (460 square feet) of floor area, as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & I) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. 5 Page 188 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. c) The Township reserves the right to accept or reject any of these altemative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy 6 Page 189 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub -contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub -contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED 7 Daycore Venture Group Inc. per: Name: Robert Gordon Graves Title: Authorized Signing Officer I have authority to bind the Corporation Name: Louis Nitsopoulos Title: Authorized Signing Officer I have authority to bind the Corporation The Corporation of the Township of Oro-Medonte per: H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 190 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Daycore Venture Group Inc. LEGAL DESCRIPTION OF LANDS Lot 14, Plan 798, Oro; Oro-Medonte, 23 O'Connell Lane, as in 58559-0155 LT ROLL # 4346-010-009-50000 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE 8 Page 191 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Daycore Venture Group Inc. SITE PLAN Lot Grading Plan, 23 O'Connell Lane, Prepared by Gerrits Engineering dated October 2012, last revised November 2, 2012. Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 9 Page 192 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Daycore Venture Group Inc. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 Page 193 of 213 15b) A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Daycore Venture Group Inc. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 11 $1000.00 Page 194 of 213 15c) A By-law to remove the Holding symbol On lands desc... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-190 A By-law to remove the Holding symbol On lands described as follows: Lot 14, Plan 798 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-009-50000 WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A5', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 14, Plan 798, Roll # 4346-010-009-50000" as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28TH DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 195 of 213 15c) A By-law to remove the Holding symbol On lands desc... This is Schedule 'A' to By -Law 2012-190 passed the 28" day of November, 2012. SUBJECT PROPERTY (23 O'CONNELL LANE) Page 196 of 213 15d) A By-law to Provide for the Giving of Names to High... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-192 A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (File: 43 -OM -93022 [Forest Heights Estates]) Part Lot 1, West Part Lot 2, Concession 7 (Oro). WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to pass by-laws with respect to highways; AND WHEREAS Section 61(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the municipality may enter upon land lying along a highway to install and maintain a sign setting out the name of a highway. NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the highways located within File: 43 -OM -93022 [Forest Heights Estates], Part Lot 1, West Part Lot 2, Concession 7 (Oro), shall, on the day this by-law takes effect, be respectively named as "Forest Heights Court" and "James Cooke Place" attached hereto as Schedule "A" and forming part of this by-law. 2. That the names for the public highways "Forest Heights Court" and "James Cooke Place" shall be affixed at every affected intersection thereof on public property. Where it is not practical to affix the name on public property, it shall be affixed on private property. 3. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28TH DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 197 of 213 15d) A By-law to Provide for the Giving of Names to High... Schedule "A" to By -Law No. 2012-192 Page 198 of 213 15e) A By-law to Appoint a Representative to the Accessi... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-193 A By-law to Appoint a Representative to the Accessibility Advisory Committee and to repeal By -Law No. 2011-097 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte did establish an advisory body to Council known as the Accessibility Advisory Committee in accordance with By -Law No. 2011-027; AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte declared by Motion No. C121114-15, to appoint members to the Accessibility Advisory Committee; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to pass a by-law to appoint such a committee member; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the following member be appointed to the Accessibility Advisory Committee. • Councillor Marty Lancaster (Chair) 2. That the appointment outlined in (1) above be for the 2013-2014 term. 3. That By -Law No. 2011-097 is hereby repealed in its entirety. 4. And This by-law shall take effect on January 1, 2013. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28th DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 199 of 213 15f) A By-law to Appoint Representatives to the Nottawas... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-194 A By-law to Appoint Representatives to the Nottawasaga Valley Conservation Authority Board of Directors and to repeal By -Law Nos. 2011-008 and 2011-181 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Section 14 of the Conservation Authorities Act, R.S.O. 1990, c. C.27, as amended, provides that members of an authority shall be appointed by the respective councils of the participating municipalities; AND WHEREAS the Council of the Township of Oro-Medonte declared by Motion No. C121114-16 to appoint representatives to the Nottawasaga Valley Conservation Authority Board of Directors; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Councillors Mel Coutanche and Marty Lancaster be appointed to the Nottawasaga Valley Conservation Authority Board of Directors. 2. That Deputy Mayor Hough be appointed, as the Township's alternate representative to attend, in the absence of the appointed members, with full voting rights. 3. That the appointments outlined in (1) and (2) above be for the 2013-2014 term. 4. That By -Law Nos. 2011-008 and 2011-181 are hereby repealed in their entirety. 5. And This by-law shall take effect on January 1, 2013. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28TH DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 200 of 213 15g) A By-law to Appoint a Representative to the Orillia... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-195 A By-law to Appoint a Representative to the Orillia & Area Physician Recruitment and to repeal By -Law No. 2011-071 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte declared by Motion No. C121114-17, to appoint a member to the Orillia & Area Physician Recruitment; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to pass a by-law to appoint such a committee member; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the following member be appointed to the Orillia & Area Physician Recruitment. • Councillor Kelly Meyer 2. That the appointment outlined in (1) above be for the 2013-2014 term. 3. That By -Law No. 2011-071 is hereby repealed in its entirety. 4. And This by-law shall take effect on January 1, 2013. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28th DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 201 of 213 15h) A By-law to Appoint a Representative to the Orillia... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-196 A By-law to Appoint a Representative to the Orillia Chamber of Commerce and repeal By -Law No. 2011-021 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte declared by Motion No. C121114-18, to appoint a member to the Orillia Chamber of Commerce. AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to pass a by-law to appoint such a committee member; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the following member be appointed to the Orillia Chamber of Commerce. • Councillor John Crawford 2. That the appointment outlined in (1) above be for the 2013-2014 term. 3. That By -Law No. 2011-021 is hereby repealed in its entirety. 4. And This by-law shall take effect on January 1, 2013. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28TH DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 202 of 213 15i) A By-law to Appoint a Representative to the Oro -Med... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-197 A By-law to Appoint a Representative to the Oro-Medonte Chamber of Commerce and to repeal By -Law No. 2011-020 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte declared by Motion No. C121114-19, to appoint a member to the Oro-Medonte Chamber of Commerce. AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to pass a by-law to appoint such a committee member; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the following member be appointed to the Oro-Medonte Chamber of Commerce. • Councillor John Crawford 2. That the appointment outlined in (1) above be for the 2013-2014 term. 3. That By -Law No. 2011-020 is hereby repealed in its entirety. 4. And This by-law shall take effect on January 1, 2013. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28th DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 203 of 213 15j) A By-law to Appoint Representatives to the Recreati... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-198 A By-law to Appoint Representatives to the Recreation Technical Support Group and to Repeal By -Law No. 2011-096 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte did establish an advisory body to Council known as the Recreation Technical Support Group in accordance with By -Law No. 2011-028; AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte declared by Motion No. C121114-20, to appoint members to the Recreation Technical Support Group; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to pass a by-law to appoint such a committee member; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the following members be appointed to the Recreation Technical Support Group. • Councillor Marty Lancaster (2013 Chair) • Councillor Dwight Evans (2014 Chair) 2. That the appointment outlined in (1) above be for the 2013-2014 term. 3. That By -Law No. 2011-096 is hereby repealed in its entirety. 4. And This by-law shall take effect on January 1, 2013. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28th DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 204 of 213 15k) A By-law to Appoint Representatives to the Severn S... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-199 A By-law to Appoint Representatives to the Severn Sound Environmental Association Board of Directors and to repeal By - Law No. 2011-007 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Township of Oro-Medonte has entered into a Joint Service Board Agreement with the Severn Sound Environmental Association; AND WHEREAS Council of the Township of Oro-Medonte is to appoint a representative to the Severn Sound Environmental Association Board of Directors pursuant to the Joint Service Board Agreement; AND WHEREAS the Council of the Township of Oro-Medonte declared by Motion No. C121114-21 to appoint representatives to the Severn Sound Environmental Association; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Councillor Kelly Meyer be appointed to the Severn Sound Environmental Association Board of Directors. 2. That Councillor Mel Coutanche be appointed as the Township's alternate representative to attend with Councillor Kelly Meyer, or in her absence, with full voting rights. 3. That the appointments outlined in (1) and (2) above be for the 2013-2014 term. 4. That By -Law No. 2011-007 is hereby repealed in its entirety. 5. And this by-law shall take effect on January 1, 2013. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28th DAY OF NOVEMBER 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 205 of 213 151) A By-law to Appoint Representatives to the Lake Sim... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-200 A By-law to Appoint Representatives to the Lake Simcoe Region Conservation Authority Board of Directors and to repeal By - Law Nos. 2011-009 and 2011-180 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Section 14 of the Conservation Authorities Act, R.S.O. 1990, c. C.27, as amended, provides that members of an authority shall be appointed by the respective councils of the participating municipalities; AND WHEREAS the Council of the Township of Oro-Medonte declared by Motion No. C101215-29 to appoint a representative to the Lake Simcoe Region Conservation Authority; AND WHEREAS the Council of the Township of Oro-Medonte declared by Motion No. C121114-22 to appoint an alternate representative to the Lake Simcoe Region Conservation Authority; AND WHEREAS the Council of the Township of Oro-Medonte now deems it desirable to pass a by-law to appoint such members; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Councillor Dwight Evans be appointed to the Lake Simcoe Region Conservation Authority Board of Directors for 2013-2014 Term. 2. That Councillor Marty Lancaster be appointed, as the Township's alternate representative to attend, in the absence of the appointed member, with full voting rights. 3. That the appointments outlined in (1) and (2) above be for the 2013-2014 term. 4. That By -Law Nos. 2011-009 and 2011-180 are hereby repealed in their entirety. 5. And This by-law shall take effect on January 1, 2013. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28th DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 206 of 213 15m) A By -Law to Appoint Representatives to Barrie Area ... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-201 A By -Law to Appoint Representatives to Barrie Area Physician Recruitment and repeal By -Law No. 2011-098 WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte declared by Motion No. C110608-20, to appoint a member to Barrie Area Physician Recruitment. AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte declared by Motion No. C121114-23, to appoint an alternate member to Barrie Area Physician Recruitment to attend in the absence of the appointed member with full voting rights. AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to pass a by-law to appoint such a member; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Mayor Hughes be appointed to Barrie Area Physician Recruitment. 2. That Councillor Marty Lancaster be appointed as the Township's alternate representative to attend, in the absence of the appointed member, with full voting rights. 3. That By -Law No. 2011-098 is hereby repealed in its entirety. 4. And That this by-law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28th DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 207 of 213 15n) A By-law to Authorize the Execution of an Easement ... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-202 A By-law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro-Medonte And Ronald McCowan And to Repeal By-law No. 2010-205 WHEREAS pursuant to Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, Council is empowered to pass by-laws respecting highways; AND WHEREAS Council of the Township of Oro-Medonte did grant an easement over Part Lot 2, Range 2 (Oro), designated as Part 5 on Plan 51 R-37583, for the purpose of residential access to Ronald McCowan, pursuant to By-law No. 2010-205 and registered on title as Instrument SC885778; AND WHEREAS Council of the Township of Oro-Medonte executed Minutes of Settlement on August 15, 2012, with respect to OMB File No. PL111324; AND WHEREAS the aforementioned Minutes of Settlement provide that the existing easement registered on title as Instrument SC885778 shall be released and abandoned and deleted from title and a new easement shall be granted over Part Lot 2, Range 2 (Oro), designated as Part 3 on Plan 51 R-38590, and registered on title; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That an easement be granted over Part Lot 2, Range 2 (Oro), designated as Part 3 on Plan 51 R-38590 in form and content as provided herein. 2. That the Mayor and Clerk be authorized to execute the Easement Agreement between The Corporation of the Township of Oro-Medonte and Ronald McCowan, said agreement attached hereto as Schedule "A" and forming part of this by-law. 3. That the easement over Part Lot 2, Range 2 (Oro), designated as Part 3 on Plan 51 R-38590 shall be registered on title upon receipt of confirmation of withdrawal of OMB File No. PL111324. 4. That the easement registered on title as Instrument SC885778 is hereby released and abandoned. 5. That By-law No. 2010-205 is hereby repealed in its entirety. 6. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28TH DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 208 of 213 15n) A By-law to Authorize the Execution of an Easement ... EASEMENT AGREEMENT Made this _ date of , 2012 BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter called "the Township") - and - RONALD McCOWAN (hereinafter called "the Transferee") WHEREAS the Township is the owner of an unopened Road Allowance described as Part Lot 2, Range 2 (Oro), designed as Part 3 on Plan 51R-38590, Township of Oro-Medonte, County of Simcoe (being part of P.I.N. 58555 - 0018 (LT) (hereinafter called "the Easement Lands"); AND WHEREAS the Transferee is the owner of the property described as Part Lots 1 and 2, Range 2, (Oro), designated as Part 3 on Plan 51R-4441, Township of Oro-Medonte, County of Simcoe (being the whole of P.I.N. 58555-0014 (LT) (hereinafter called "the Dominant Lands"); AND WHEREAS the Transferee has requested an Easement from the Township over the Easement Lands; NOW THEREFORE in consideration of the covenants herein contained, and other good and valuable consideration, the Township and the Transferee hereto covenant and agree as follows: 1. The Township hereby transfers to the Transferee the free uninterrupted right and easement in, on, under, along, upon and through the portion of the Township's lands described above (the "Easement Lands") for the purpose of residential access and egress to and from the Dominant Lands for so long as the Dominant Lands consist of one (1) residential lot. Any severance of the Dominant Lands would bring all easement rights granted hereunder to an end and the Easement would be terminated. 2. The Transferee acknowledges that the Easement Lands are not an assumed public road and the Township does not now, nor in any way will it be required by entering into this Agreement to maintain or keep the Easement Lands clear. The year round maintenance and clearing of the Easement Lands shall be the responsibility of the Transferee at his sole expense. There shall be no obligation on the Township to take over or assume the Easement Lands as a public Township Road. 3. The Transferee shall at his own expense and risk, maintain an access road wholly within the limits of Part 3 as shown on Plan 51R-38590 and the construction of a minimum road construction standard of 150 mm granular gravel and 7 metres in width throughout or such Page 209 of 213 15n) A By-law to Authorize the Execution of an Easement ... smaller width to the satisfaction of the Acting Fire Chief. All brush must be cut back by the transferee so as not to encroach onto the road for an elevation of no less than 4 metres from the top of the finished road. 4. The Transferee shall, at his sole expense and risk, construct a fence, made of wrought iron material and of a high quality design and finish, wholly within the limits of Part 3 as shown on Plan 51R-38590, parallel to Part 1 and Part 2 on Plan 51R-38590 and within 1 metre of the boundary with Part 1 and Part 2 on Plan 51 R-38590 and beginning at the boundary with Part 8 on Plan 51R-37583 and ending at the boundary of Part 3 on Plan 51R-37583 (the "Fence") as identified on the drawing attached as Schedule "A". No gate shall be constructed where the fence meets Bay Street and an opening in the fence is required where the fence meets Part 3 on Plan 51R-37583. The Transferee shall keep the fence in good repair and shall maintain and replace the Fence, as necessary, at its sole cost and expense. The Transferee acknowledges he will not make a claim against the Township or the adjacent landowner for any damage to the fence, such as from tree damage. The Transferee acknowledges and agrees that notwithstanding the Fence, the Township remains the sole owner of the Easement Lands and, by operation of law, the construction of the Fence does not in any way provide the Transferee with a current or future claim for adverse possession over the Easement Lands or any portion thereof. The Transferee acknowledges that the maximum height of the Fence in accordance with the Township's Zoning By-law 97-95, as amended, is 1.8 metres (5.9 feet). 5. In the event that Part 1 and Part 2 on Plan 51R-38590 are re -conveyed to the Township, the Township reserves the right to remove all or part of the Fence. 6. In addition to the forgoing easement rights, the Township agrees to the granting of such further easement rights for the installation of underground utilities, including lines for natural gas, telephone, cable telecommunications and hydro -electric services, within the limits of Parts 1, 2 and 3 on Plan 51R-38590, the location of which shall be pre -approved in writing by the Township. All costs associated with the granting thereof to another approval authority, if required, including survey and legal costs, and all design and installation costs, shall be borne by the Transferee. 7. The Transferee shall upon execution of this Agreement, and on or before the yearly anniversary date of this Agreement, provide the Township with proof of liability insurance for himself, his agents and invitees, in the amount of at least $5,000,000.00 over the Easement Lands and naming the Township as an insured party. 8. All easement agreements between the Transferee and the Township over the Easement Lands and the Dominant Lands and any portions thereof, dated prior to the date of this agreement, are void. 9. The Transferee agrees that all legal and administrative costs incurred by the Township in the registration of this Agreement shall be borne by the Transferee. Page 210 of 213 15n) A By-law to Authorize the Execution of an Easement ... IN WITNESS WHEREOF the Parties hereto have executed this Agreement at the Township of Oro- Medonte, County of Simcoe, this day of , 2012 by their signing officers duly authorized in that regard. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE H.S. Hughes, Mayor J. Douglas Irwin, Clerk RONALD MCCOWAN RONALD MCCOWAN Page 211 of 213 15n) A By-law to Authorize the Execution of an Easement ... 3a ga 618 e5°' A s / // 2 wl 5CHEDU E "A" 34 :ii — / Ei 3 t iii 33 geg ipE Ise 4 g e$ 04 Page 212 of 213 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-191 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 28, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 28, 2012, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 28TH DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 213 of 213