01 09 2013 Council MinutesWednesday, January 9, 2013
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 1:07 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Samah
Othman, Executive Assistant, Corporate Communications Specialist;
Also Sandy Agnew, Ann Budge, R &D Suwala, Sheila Craig, S.Sgt Andy Mayo,
Present: Wes Crown, Luke Raftis, Pat Thor, Marci Csumdk, Dr. Stu Murdoch,
Jaclyn Bell, Jennifer Whitley, Keith Sherman, Gayle Wood, Jocelyn Lee,
Wayne Wilson, Sandra Pask
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C130109 -1
Moved by Evans, Seconded by Crawford
Be it resolved that Section 12.1 of Procedural By -law No. 2011 -011 be waived to permit
the addition of an item to the January 9, 2013 Council agenda during the adoption of the
agenda.
Carried.
Page 1 of 12
Council Meeting Minutes — January 9, 2013.
Motion No. C130109 -2
Moved by Lancaster, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, January 9, 2013
be received and adopted as amended to add Items:
10c) Shawn Binns, Director of Recreation and Community Services, re: Concession
Booth Operation.
13d) Correspondence dated January 7, 2013 from Danny Mueller, EthoSolar Inc., re:
Request for Municipal Council Support Resolution, Rooftop Projects, Brian
Strachan, 929 Line 4 South and 1247 Line 8 North.
13e) Correspondence dated January 8, 2013 from Alex Sellink, LIM Energy Inc., re:
Request for Municipal Council Support for a Rooftop Solar (Photovoltaic) Project,
82 15/16 Sideroad.
13f) Correspondence dated December 5, 2012 from Utilia Amaral, Director,
Government Relations (Canada), SunEdision re: Request for Municipal
Resolutions for SunEdison Projects.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Crawford declared a pecuniary interest on Item 13e) Correspondence dated
January 8, 2013 from Alex Sellink, LIM Energy Inc., re: Request for Municipal Council
Support for a Rooftop Solar (Photovoltaic) Project, 8415/16 Sideroad as he is a
Director on the Oro Agricultural Society. Councillor Crawford left the table and did not
participate in the discussion or the vote.
4. CLOSED SESSION ITEMS:
None.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
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Council Meeting Minutes — January 9, 2013.
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on December 12, 2012.
Motion No. C130109 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
December 12, 2012 be adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on December 19, 2012.
Motion No. C130109 -4
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
December 19, 2012 be adopted as printed and circulated.
Carried.
c) Minutes of Council meeting held on December 19, 2012.
Motion No. C130109 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
December 19, 2012 be adopted as printed and circulated.
Carried.
d) Minutes of Human Resources Committee meeting held on December 14, 2012.
Motion No. C130109 -6
Moved by Lancaster, Seconded by Crawford
Be it resolved that the draft minutes of the Human Resources Committee meeting held
on Friday, December 14, 2012 be received.
Carried.
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Council Meeting Minutes — January 9, 2013.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
a) 2013 Budget Presentations:
1. S.Sgt Andy Mayo, Barrie Detachment, Ontario Provincial Police.
2. Wes Crown, Chair; and Luke Raftis, Sustainability Coordinator, Sustainable Severn
Sound Steering Committee.
3. Marci Csumrik, Chair, Orillia & Area Physician Recruitment Committee.
4. Dr. Stu Murdoch and Jaclyn Bell, Physician Recruitment Coordinator; Barrie Area
Physician Recruitment.
5. John Hammill, Chair; and Jennifer Whitley, Marketing Manager, Ontario's Lake
Country.
6. Keith Sherman, Executive Director,Severn Sound Environmental Association.
7. Gayle Wood, CAO; and Jocelyn Lee, GM,Corp. and Financial Services; Lake Simcoe
Region Conservation Authority.
8. Walter Benotto, Chair; and Wayne Wilson,CAO, Nottawasaga Valley Conservation
Authority.
9. Sandra Pask, Executive Director; Oro- Medonte Chamber of Commerce.
Documentation was distributed to members of Council and staff for Items 10 a) 1. and 2.
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Council Meeting Minutes — January 9, 2013.
Motion No. C130109 -7
Moved by Lancaster, Seconded by Crawford
Be it resolved that the presentations provided by:
1. Barrie Detachment, Ontario Provincial Police;
2. Sustainable Severn Sound Steering Committee;
3. Orillia & Area Physician Recruitment Committee;
4. Barrie Area Physician Recruitment;
5. Ontario's Lake Country;
6. Severn Sound Environmental Association;
7. Lake Simcoe Region Conservation Authority;
8. Nottawasaga Valley Conservation Authority;
9. Oro - Medonte Chamber of Commerce
be received and referred to the Special Council meeting scheduled for January 16,
2013.
Carried.
b) Robin Dunn, CAO and Senior Management Team, re: 2013 Budget Deliberations - Debt
Financing - Oro - Medonte Community Centre.
Motion No. C130109 -8
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the PowerPoint presentation presented by Robin Dunn, CAO and Senior
Management Team, re: 2013 Budget Deliberations - Debt Financing - Oro - Medonte
Community Centre be received.
2. And That the 2013 Draft Budget to be brought forward to the Special Council
meeting scheduled for January 16, 2013.
Carried.
c) Shawn Binns, Director of Recreation and Community Services, re: Concession Booth
Operation.
Motion No. C130109 -9
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the verbal information presented by Shawn Binns, Director of Recreation and
Community Services re: Concession Booth Operation be received.
2. And that the Director of Recreation and Community Services be authorized to
proceed as outlined.
Carried.
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Council Meeting Minutes — January 9, 2013.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. SSEA Tree Seedling Program, Deadline, January 25, 2013.
b) Lake Simcoe Region Conservation Authority, minutes of meeting held on November 23,
2012 and highlights of meeting held on December 14, 2012.
Staff Recommendation: Receive.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on November 23,
2012 and highlights of meeting held December 14, 2012.
Staff Recommendation: Receive.
d) Midland Public Library, minutes of the meeting held on November 8, 2012.
Staff Recommendation: Receive.
e) Orillia Public Library, minutes of meeting held on November 28, 2012.
Staff Recommendation: Receive.
f) Orillia & Area Physician Recruitment & Retention Committee, minutes of meeting held on
November 20, 2012.
Staff Recommendation: Receive.
Page 6 of 12
Council Meeting Minutes — January 9, 2013.
Motion No. C130109 -10
Moved by Evans, Seconded by Lancaster
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. SSEA Tree Seedling Program, Deadline, January 25, 2013.
b) Lake Simcoe Region Conservation Authority, minutes of meeting held on November
23, 2012 and highlights of meeting held on December 14, 2012.
Received.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on November
23, 2012 and highlights of meeting held December 14, 2012.
Received.
d) Midland Public Library, minutes of the meeting held on November 8, 2012.
Received.
e) Orillia Public Library, minutes of meeting held on November 28, 2012.
Received.
f) Orillia & Area Physician Recruitment & Retention Committee, minutes of meeting
held on November 20, 2012.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated December 17, 2012 from Peter Mudry re: Request for Municipal
Council Support for a Roof Top Solar (Photovoltaic) Project, 4591 Line 4 North.
Motion No. C130109 -11
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated December 17, 2012 from Peter Mudry re: Request
for Municipal Council Support for a Roof Top Solar (Photovoltaic) Project, 4591 Line
4 North be received.
2. That Council supports the Request for Support for Roof Top Solar (Photovoltaic)
Project, 4591 Line 4 North.
3. And That the appropriate Municipal Council Support Resolution be completed under
the Director of Corporate Services /Clerk's signature.
Carried.
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Council Meeting Minutes — January 9, 2013.
b) Correspondence dated December 21, 2012 from Dave Rogers, AMP -Solar Group, re:
Request for Municipal Council Support Resolution, Rooftop Projects -East Oro Public
School, Guthrie Public School, Hillsdale Elementary School, W.R. Best Memorial Public
School, Warminster Elementary School.
Motion No. C130109 -12
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated December 21, 2012 from Dave Rogers, AMP -Solar
Group, re: Request for Municipal Council Support Resolution, Rooftop Projects -
East Oro Public School, Guthrie Public School, W.R. Best Memorial Public School,
Warminster Elementary School be received.
2. That Council supports the Request for Support for Rooftop Solar - East Oro Public
School, Guthrie Public School, W.R. Best Memorial Public School and Warminster
Elementary School.
3. And That the appropriate Municipal Council Support Resolution be completed for
East Oro Public School, Guthrie Public School, W.R. Best Memorial Public School
and Warminster Elementary School under the Director of Corporate Services /Clerk's
signature.
Carried.
c) Correspondence dated December 19 and 20, 2012 from Diane & Ron Suwala re: Line 5
North Between Horseshoe Valley Road West and Bass Lake Sideroad West.
Motion No. C130109 -13
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated December 19 and 20, 2012 from Diane & Ron
Suwala re: Line 5 North Between Horseshoe Valley Road West and Bass Lake
Sideroad West be received.
2. That the applicant be advised that, per Township practice, the applicant may
construct the road up to municipal standard, at their expense
3. And that the applicant be advised of Council's decision under the Director of
Transportation and Environmental Services' signature.
Carried.
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Council Meeting Minutes — January 9, 2013.
d) Correspondence dated January 7, 2013 from Danny Mueller, EthoSolar Inc., re: Request
for Municipal Council Support Resolution, Rooftop Projects, Brian Strachan, 929 Line 4
South and 1247 Line 8 North.
Motion No. C130109 -14
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated January 7, 2013 from Danny Mueller, EthoSolar Inc.,
re: Request for Municipal Council Support Resolution, Rooftop Projects, Brian
Strachan, 929 Line 4 South and 1247 Line 8 North be received.
2. That Council supports the Request for Municipal Council Support Resolution,
Rooftop Projects, Brian Strachan, 929 Line 4 South and 1247 Line 8 North.
3. And That the appropriate Municipal Council Support Resolution be completed under
the Director of Corporate Services /Clerk's signature.
Carried.
e) Correspondence dated January 8, 2013 from Alex Sellink, LIM Energy Inc., re: Request
for Municipal Council Support for a Rooftop Solar (Photovoltaic) Project, 84 15/16
Sideroad.
Councillor Crawford declared a pecuniary interest on Item 13e) Correspondence dated
January 8, 2013 from Alex Sellink, LIM Energy Inc., re: Request for Municipal Council
Support for a Rooftop Solar (Photovoltaic) Project, 84 15/16 Sideroad as he is a
Director on the Oro Agricultural Society. Councillor Crawford left the table and did not
participate in the discussion or the vote.
Motion No. C130109 -15
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated January 8, 2013 from Alex Sellink, LIM Energy Inc.,
re: Request for Municipal Council Support for a Rooftop Solar (Photovoltaic) Project,
82 15/16 Sideroad be received.
2. That Council supports the Request for Municipal Council Support for a Rooftop Solar
(Photovoltaic) Project, 82 15/16 Sideroad.
3. And That the appropriate Municipal Council Support Resolution be completed under
the Director of Corporate Services /Clerk's signature.
Carried.
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Council Meeting Minutes — January 9, 2013.
f) Correspondence dated December 5, 2012 from Utilia Amaral, Director, Government
Relations (Canada), SunEdision re: Request for Municipal Resolutions for SunEdison
Projects.
Council consented to permit Fred Zalcman to speak on the matter.
Motion No. C130109 -16
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the correspondence dated December 5, 2012 from Utilia Amaral, Director,
Government Relations (Canada), SunEdision re: Request for Municipal Resolutions
for SunEdison Projects, David Anderson, 2446 Old Barrie Road East, be received.
2. That Council supports the Request for Municipal Council Support for a Ground -
mount Project, David Anderson, 2446 Old Barrie Road East for the January 2013
FIT 2.1 application submission.
3. That the applicant provide the Township with the completed soil analysis confirming
the Class 4 designation.
4. And That the appropriate Municipal Council Support Resolution be completed under
the Director of Corporate Services /Clerk's signature.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — January 9, 2013.
15. BY -LAWS:
a) By -Law No. 2013 -001: A By -law to Permanently Close and Sell a public highway
described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558 -
0308(LT)), Township of Oro - Medonte, County of Simcoe.
b) By -Law No. 2013 -003: Being a By -law to provide for an interim tax levy and to
provide for the payment of taxes and to provide for penalty and interest.
c) By -Law No. 2013 -005: A By -law to Designate an Emergency Management Program
Coordinator (Community Emergency Management Coordinator (CEMC)).
Motion No. C130109 -17
Moved by Meyer, Seconded by Coutanche
Be it resolved that:
a) By -Law No. 2013 -001: A By -law to Permanently Close and Sell a public highway
described as PCL Plan -1, Sec M118; Block B, Plan M118 (Oro) (PIN 58558 -
0308(LT)), Township of Oro - Medonte, County of Simcoe.
b) By -Law No. 2013 -003: Being a By -law to provide for an interim tax levy and to
provide for the payment of taxes and to provide for penalty and interest.
c) By -Law No. 2013 -005: A By -law to Designate an Emergency Management Program
Coordinator (Community Emergency Management Coordinator (CEMC)).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
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Council Meeting Minutes — January 9, 2013.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2013 -002, being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, January 9, 2013.
Motion No. C130109 -18
Moved by Lancaster, Seconded by Evans
Be it resolved that By -Law No. 2013 -002, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, January 9, 2013 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C130109 -19
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 6:20 p.m.
Carried.
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