12 14 2012 HR Committee MinutesTHE TOWNSHIP OF ORO- MEDONTE
HUMAN RESOURCES COMMITTEE
Council Chambers
Friday, December 14, 2012 TIME: 9:30 a.m.
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Councillor Crawford
Robin Dunn, Chief Administrative Officer
Tom Gazda, Gazda, Houlne Associates Inc. via teleconference
Regrets: Councillor Meyer
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Councillor Crawford assumed the Chair and called the meeting to order.
Motion No. HR121412 -1
Moved by Hughes, Seconded by Crawford
It is recommended that due to the absence of one of the members of the Human
Resources Committee, the provisions of Procedural By -law 2011 -011 be suspended in
order to allow the Chair to move and second motions for the Human Resources
Committee meeting of December 14, 2012.
Carried.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. HR121412 -2
Moved by Hughes, Seconded by Crawford
It is recommended that the agenda for the Human Resources Committee meeting of
Friday, December 14, 2012 be received and adopted.
Carried.
Page 1 of 5
Human Resources Committee Minutes — December 14, 2012.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. MINUTES OF COMMITTEE:
M
a) Minutes of Human Resources Committee meeting held on November 8, 2012.
Motion No. HR121412 -3
Moved by Hughes, Seconded by Crawford
It is recommended that the draft minutes of the Human Resources Committee meeting
held on November 8, 2012 be adopted as printed and circulated.
Carried.
5. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. HR121412 -4
Moved by Hughes, Seconded by Crawford
It is recommended that we do now go in Closed Session at 9:40 a.m. to discuss
- personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. HR121412 -5
Moved by Hughes, Seconded by Crawford
It is recommended that we do now Rise at 11:46 a.m. and Report on Items 5:
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Organizational Review & Staffing).
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession
Planning).
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Performance Management).
f) Robin Dunn, CAO, re: Personal matter about an identifiable individual (Corporate
Strategic Planning /Departmental Business Plans).
Carried.
Page 2 of 5
Human Resources Committee Minutes — December 14, 2012.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational
Review & Staffing).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. via teleconference.
Motion No. HR121412 -6
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential verbal information / confidential correspondence
dated December 14, 2012, presented by Robin Dunn, CAO, re: Personal matters about
an identifiable individual (Organizational Review & Staffing) be received.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Succession
Planning).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. via teleconference.
Motion No. HR121412 -7
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential verbal information / confidential correspondence
dated December 14, 2012, presented by Robin Dunn, CAO, re: Personal matters about
an identifiable individual (Succession Planning) be received.
Carried.
Page 3of5
Human Resources Committee Minutes — December 14, 2012.
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. via teleconference.
Motion No. HR121412 -8
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential verbal information / confidential correspondence
dated December 14, 2012, presented by Robin Dunn, CAO, re: Personal matters about
an identifiable individual (Performance Management) be received.
Carried.
The CAO then delegated his authority under Section 228(4) of the Municipal Act, S.O.
2001, c.25, as amended, with regard to the Closed Session discussion of the December
14, 2012 Human Resources Committee Meeting, Agenda Item 5e) Personal matters
about an identifiable individual (Performance Management) to Tom Gazda, of Gazda
Houlne & Associates via teleconference and left the meeting for part of the discussion.
f) Robin Dunn, CAO, re: Personal matter about an identifiable individual (Corporate
Strategic Planning /Departmental Business Plans).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. via teleconference.
Motion No. HR121412 -9
Moved by Hughes, Seconded by Crawford
It is recommended that the confidential verbal information / confidential correspondence
dated December 14, 2012, presented by Robin Dunn, CAO, re: Personal matter about
an identifiable individual (Corporate Strategic Planning /Departmental Business Plans)
be received.
Carried.
Page 4 of 5
Human Resources Committee Minutes — December 14, 2012.
6. REPORTS OF MUNICIPAL OFFICERS:
None.
7. NOTICE OF MOTIONS:
None.
8. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. HR121412 -10
Moved by Hughes, Seconded by Crawford
It is recommended that we do now adjourn at 11:48 a.m.
Word, Chair
Carried.
Page 5 of 5