12 19 2012 Sp Council MinutesWednesday, December 19, 2012
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (arrived @ 2:45 p.m.)
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 2:30 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Fire Chief; Tamara
Obee, Manager Health & Safety, Human Resources
Also None.
Present:
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Special Council Meeting Minutes — Wednesday, December 19, 2012.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. SC121912 -1
Moved by Evans, Seconded by Crawford
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 19, 2012 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Evans declared a conflict of interest at the time of Item 5a), Minutes of the
Committee of Adjustment meeting held on Thursday, December 13, 2012 as he had an
application before Committee of Adjustment.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. SC121912 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 2:39 p.m. to discuss
• personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. SC121912 -3
Moved by Crawford, Seconded by Evans
Be it resolved that we do now Rise at 2:58 p.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Performance Management).
Carried.
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Special Council Meeting Minutes — Wednesday, December 19, 2012.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001, c.25,
as amended, with regard to the Closed Session discussion of the December 19, 2012 Special
Council Meeting, Agenda Item 4c) -1 [Robin Dunn, Chief Administrative Officer, re: Personal
matters about an identifiable individual (Performance Management)] to Robin Dunn, Chief
Administrative Officer of the Township of Oro - Medonte.
The following staff was present: Robin Dunn, Chief Administrative Officer.
Motion No. SC121912 -4
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re:
Personal matters about an identifiable individual (Performance Management) be received.
Carried.
The following staff was present: Doug Irwin, Director of Corporate Services /Clerk.
Motion No. SC121912 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential correspondence dated December 19, 2012 and
presented by Councillor Crawford, Chair, Human Resources Committee re: Personal
matters about an identifiable individual (CAO Performance Management) be received.
Carried.
5. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of the Committee of Adjustment meeting held on Thursday, December 13, 2012.
Councillor Evans declared a conflict of interest at the time of Item 5a), Minutes of the
Committee of Adjustment meeting held on Thursday, December 13, 2012 as he had an
application before Committee of Adjustment.
Motion No. SC121912 -6
Moved by Crawford, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, December 13, 2012 be received.
Carried.
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Special Council Meeting Minutes — Wednesday, December 19, 2012.
6. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
7. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. CS12012 -07, Donna Hewitt, Director of Corporate and Strategic Initiatives,
re: Government Relations Program Update Report.
Motion No. SC121912 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that Report No. CS12012 -07, Donna Hewitt, Director of Corporate and
Strategic Initiatives, re: Government Relations Program Update Report be received for
information.
Carried.
b) Report No. CS12012 -08, Donna Hewitt, Director of Corporate and Strategic Initiatives, re:
Multi Year Accessibility Plan and Progress Report.
Motion No. SC121912 -8
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. CS12012 -08, Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Multi Year Accessibility Plan and Progress Report be received and
adopted.
2. And That The Township of Oro - Medonte's Multi -Year Accessibility Plan and
Progress Report be approved for submission and implementation as required by the
Province's Accessibility for Ontarians with Disabilities Act, 2005 (AODA) under the
Director of Corporate and Strategic Initiatives' signature.
Carried.
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Special Council Meeting Minutes — Wednesday, December 19, 2012.
c) Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Accessibility Policy
POL- AODA -02.
Motion No. SC121912 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the information presented by Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Accessibility Policy POL- AODA -02 be received.
2. And That the Accessibility Policy POL- AODA -02 be adopted and numbered
accordingly.
Carried.
d) Robin Dunn, CAO and Senior Management Team, re: 2013 Budget Deliberations.
Motion No. SC121912 -10
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence received December 10, 2012 from Natasha K.
Brenders, Federal Economic Development Agency for Southern Ontario, re: C1305 -
Renovation of the Oro - Medonte Multi -Use Recreation Centre be received.
Carried.
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Special Council Meeting Minutes — Wednesday, December 19, 2012.
Motion No. SC121912 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the draft 2013 capital budget presented to Council, at the December 5, 2012
meeting, be endorsed.
2. That the 2013 Transportation and Environmental Services capital projects be
tendered as follows:
Transportation
1. Road Resurfacing
2. Line8 North, Warminster Sideroad to Mount St. Louis Road - paving
3. Line8 North, Bass Lake Sideroad to Horseshoe Valley Road - paving
4. Line7 North — lane tapering
5. Line11 North — golf course to Bass Lake Sideroad
6. Line13 South — Hwy. 11 to Lakeshore
7. Townline(Twp. portion) — paving
8. Alpine Drive at Valleyview
9. Eight Mile Point drainage easement
Water Works
1. Diamond Valley PLC Connectivity to Sugarbush
2. Warminster watermains — Hwy. 12
3. Variable Speed Pump Replacement
4. Sugarbush well pump inspection
5. Maplewood pump upgrades & head replacement
6. Gas generator — Robincrest
7. Gas heaters — all pumphouses
8. Horseshoe Highlands spare pump
9. Horseshoe Highlands well
3. That the draft 2013 operating budget presented to Council, at the December 12,
2012 meeting, be endorsed save and except outside bodies and agencies
allocation.
4. That the verbal information and Memorandum dated December 19, 2012, presented
by Robin Dunn, CAO and the Senior Management Team regarding 2013 Budget be
received
5. And That the 2013 operating, capital and reserve budgets, be brought forward to a
Special Council meeting of January 16, 2013 for ratification and adoption.
Carried.
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Special Council Meeting Minutes — Wednesday, December 19, 2012.
Motion No SC121912 -12
Moved by Evans, Seconded by Crawford
Whereas the Ontario Ministry of Infrastructure announced that they have increased
funding for the Municipal Infrastructure Strategy to $90M to provide additional support
for municipal capital projects in the areas of critical roads and bridges, water and
wastewater;
And Whereas the Township has identified the current water system in the Horseshoe
Valley settlement area as an essential upgrade project and will be submitting, pursuant
to Motion No. C121128 -29, an Expression of Interest for the Province's Municipal
Infrastructure Investment Initiative (Mill) — Capital Program to upgrade the current water
infrastructure;
Now Therefore be it resolved that the appropriate Municipal Declaration, under the
CAO's signature, endorsing the aforesaid project be included with the submission of the
Expression of Interest.
Carried.
A PowerPoint presentation was presented.
Motion No. SC121912 -13
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the PowerPoint slides presented by Robin Dunn, CAO and Shawn Binns,
Director of Recreation and Community Services regarding supplementary debt
financing be received
2. And That the options for the Oro - Medonte Community Centre be brought forward to
the Council January 9, 2013 for consideration.
Carried.
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Special Council Meeting Minutes — Wednesday, December 19, 2012.
8. BY -LAWS:
a) By -Law No. 2012 -216: A By -law to Amend By -law No. 2004 -112, Being a By -law to
establish Purchasing and Tendering Procedures For The Corporation of the
Township of Oro - Medonte.
b) By -Law No. 2012 -217: A By -law to Adopt an Emergency Plan And to Repeal By -law
No. 2010 -121.
Motion No. SC121912 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved that:
a) By -Law No. 2012 -216: A By -law to Amend By -law No. 2004 -112, Being a By -law to
establish Purchasing and Tendering Procedures For The Corporation of the
Township of Oro - Medonte.
b) By -Law No. 2012 -217: A By -law to Adopt an Emergency Plan And to Repeal By -law
No. 2010 -121.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
9. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
%CONFIRMATION BY -LAW:
a) By -Law No. 2012 -218: Being a By -Law to Confirm the Proceedings of the Special
Council Meeting held on Wednesday, December 19, 2012.
Motion No. SC121912 -15
Moved by Crawford, Seconded by Evans
a) Be it resolved that By -Law No. 2012 -218: being a by -law to confirm the proceedings
of the Special Council meeting held on Wednesday, December 19, 2012 be read a
first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Special Council Meeting Minutes — Wednesday, December 19, 2012.
11.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. SC121912 -16
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 6:22 p.m.
CIetk, J. 16o I's Ir`w
Carried.
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