12 19 2012 SpCouncil AgendaTHE TOWNSHIP OF OROMEDONTE
SPECIAL COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
Wednesday, December 19, 2012
Open Session
Page
1.CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
2.ADOPTION OF AGENDA:
a)Motion to Adopt the Agenda.
3.DISCLOSURE OF PECUNIARY INTEREST:
4.CLOSED SESSION ITEMS:
a)Motion to go In Closed Session.
b)Motion to Rise and Report.
5.MINUTES OF COUNCIL AND COMMITTEES:
3-18
a)
13, 2012.
6.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF
INTEREST:
7.REPORTS OF MUNICIPAL OFFICERS:
19-22
a)Report No. CSI201207, Donna Hewitt, Director of Corporate and Strategic
23-47
b)Report No. CSI201208, Donna Hewitt, Director of Corporate and Strategic
48-51
Donna Hewitt, Director of Corporate and Strategic Initiatives, r
Policy POLAODA02.
52-55
d)Robin Dunn, CAO and Senior Management Team, re: 2013 Budget
Deliberations.
8.BY-LAWS:
56
a)Law No. 2012216A Bylaw No. 2004112, Being a
Page 1 of 109
Page
8.BY-LAWS:
57-108
b)Law No. 2012217A By
Repeal Bylaw No. 2010121.
9.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
10.CONFIRMATION BY-LAW:
109
a)Law No. 2012218Being a ByLaw to Confirm the Proceedings of the
Special Council Meeting held on Wednesday,
December 19, 2012.
11.ADJOURNMENT:
a)
Page 2 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
THE TOOWNSHIPOF ORO-MMEDONTE
COMITTEEF ADJUSMENT
MMOOTT
MEETIN MINUTE
GGSS
CouncilChamberss
Thursdaay, December 13, 20112TIMEE: 10:05 a..m.
Present:Scott Maccpherson,CChair Bruuce Chappeell
llan JohnsonRy Hastings
Aoo
Larry Tuling
pp
Staff preesent: Alan Wiebbe, Secretaary Treasurrer/Intermeddiate Plannner
Marie Brisssette, Commmittee Coordinator
1.OPEENING OF MMEETING:
Scott Mcphersonassumed te Chair ad called the meeting to order.
aahhnnh
2.ADOOPTION OFF THE AGEENDA:
a) Motion to Adoppt the Agenda.
MotionNo. CA1211312-1
Movedy Tupling, Secondedby Hastins
bbgg
It is recoommendedthat the aggenda for thhe Committeee of Adjusstment meeeting of
Thursdaay, Decembber 13, 20122 be received and adoopted.
Carrried.
3.DISCCLOSURE OF PECUNNIARY INTEREST:
None dclared.
ee
4.ADOOPTION OFF MINUTESS:
a) Minuutes of the Committeee of Adjustmment meetinng held on TThursday,NNovember15, 2012.
MotionNo. CA1211312-2
Movedy Chappell, Seconded by Johnon
bbss
It is recoommendedthat the miinutes of the Committeee of Adjusstment meeting of
Thursdaay, Novembber 15, 20122 be adopteed as printeed and circuulated.
Carrried.
116
Pageoof
Page 3 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
5.PUBLIC MEETINGS:
a) 2012-A-21 (Roy and Freda Poirier) (REVISED),
360 Shanty Bay Road, Plan 1, East Part Block A,
Application for setback from front lot line to construct a new detached accessory building
on the property.
Roy Poirier, applicant, was present.
Motion No. CA121312-3
Moved by Chappell, Seconded by Tupling
It is recommended that the Committee of Adjustment approves Variance Application
2012-A-21, specifically, to permit the construction of a detached accessory building in
the front yard of a property with a floor area of 166 square metres and a height of 6.16
metres above grade, subject to the following conditions:
1. That, notwithstanding Sections 5.1.3 a) 5.1.4, and 5.1.6 of Zoning By-law 97-95, as
amended, the detached accessory building shall otherwise comply with all other
applicable provisions of the Zoning By-law;
2. That any use of the detached accessory building in association with a Home
Occupation comply with Section 5.12 of the Zoning By-law.
3. That an Ontario Land Surveyor provide verification to the Township of compliance
with the Committees decision by 1) pinning the footing and 2) verifying in writing
prior to pouring of the foundation by way of survey/real property report that the
detached accessory building:
a) Be located no closer to the front lot line than approximately 49 metres;
b) Have a footprint not exceeding approximately 91.79 square metres; and
c) Have a height above grade not exceeding approximately 6.16 metres.
4. That the detached accessory building be in conformity with the dimensions as set
out on the application and sketches submitted and approved by the Committee;
5. That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committees decision becomes final and binding, as
provided by the Planning Act R.S.O. 1990, c.P. 13.
Carried.
Page 4 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
b)2012-A-37 (Jo-Anne Stansfield),
2831 Ridge Road West, Concession 2, Part Lot 2,
Application for relief from maximum height for a second detached accessory building on
the property.
Wayne Swadron and Melissa Weiler, architects, were present on behalf of the applicant.
Motion No. CA121312-4
Moved by Tupling, Seconded by Hastings
It is recommended that the Committee of Adjustment approves Variance Application
2012-A-37, specifically, to permit the construction of a detached accessory building with
a height of 5.542 metres above grade, subject to the following conditions:
1. That, notwithstanding Section 5.1.4 of Zoning By-law 97-95, as amended, the
detached private garage shall otherwise comply with all other applicable provisions
of the Zoning By-law;
2. That the detached private garage shall be used in accordance with all applicable
provisions of Zoning By-law 97-95, as amended;
3. That an Ontario Land Surveyor provide verification to the Township of compliance
with the Committees decision by way of survey/real property report that the
detached private garage have a height above grade not exceeding approximately
5.542 metres;
4. That the detached private garage be in conformity with the dimensions as set out o
the application and sketches submitted and approved by the Committee;
5. That the applicant obtain any permits and/or approvals required from the Lake
Simcoe Region Conservation Authority; and
6. That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committees decision becomes final and binding, as
provided by the Planning Act R.S.O. 1990, c.P. 13.
Carried.
Page 5 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
c)2012-A-40 (Clementine Peacock),
1033 Range Road, Range 2, Part Lot 2,
Application for relief from the definition of a Residential Care Home.
Clementine Peacock, applicant, Kelly Hall-Holland and Cheryl Shindruk, agents, were
present.
David Levison, neighbour, noted his support for the unique opportunity.
Motion No. CA121312-5
Moved by Chappell, Seconded by Hastings
It is recommended that the Committee of Adjustment approves Variance Application
2012-A-40, specifically, to permit the establishment of a Residential Care Home on the
property while not requiring the use to be licensed, approved or supervised and/or
funded by the Province of Ontario or the Government of Canada, subject to the
following conditions:
1. That, notwithstanding the definition of Residential Care Home in Section 6.0 of
Zoning By-law 97-95, as amended, the use of the property shall otherwise comply
with all other applicable provisions of the Zoning By-law;
2. That the applicant apply for, and enter into a Site Plan Agreement with Council for
the Township for the establishment of a Residential Care Home on the subject
property (pursuant to Section D5 of the Official Plan);
3. That the applicant obtain any permits and/or approvals required from the Lake
Simcoe Region Conservation Authority; and
4. That any zoning certificate(s) and building permit(s) required to
achieve/accommodate the proposed use be obtained from the Township only after
the Committees decision becomes final and binding, as provided by the Planning
Act R.S.O. 1990, c.P. 13.
Carried.
Page 6 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
d)2012-A-38 (Jeff Majury),
158 Huronwoods Drive, Plan M30, Lot 24,
Application for an accessory building in front yard to construct a new detached
accessory building on the property.
Kurt Cathill, agent, was present on behalf of the applicant.
Motion No. CA121312-6
Moved by Tupling, Seconded by Chappell
It is recommended that the Committee of Adjustment approves Variance Application
2012-A-38, specifically, to permit the construction of a detached accessory building in
the front yard of a property, subject to the following conditions:
1. That, notwithstanding Section 5.1.3 a) of Zoning By-law 97-95, as amended, the
detached accessory building shall otherwise comply with all other applicable
provisions of the Zoning By-law;
2. That an Ontario Land Surveyor provide verification to the Township of compliance
with the Committees decision by 1) pinning the footing and 2) verifying in writing
prior to pouring of the foundation by way of survey/real property report that the
proposed detached accessory building be located no closer to the front lot line than
approximately 47 metres;.
3. That the detached accessory building be in conformity with the dimensions as set
out on the application and sketches submitted and approved by the Committee;
4. That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committees decision becomes final and binding, as
provided by the Planning Act R.S.O. 1990, c.P. 13.
Carried.
Page 7 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
e)2012-B-34 (Norman Langman),
945 Line 12 North, Concession 13, West Part of Lot 13,
Application for a proposed boundary adjustment.
To be heard in conjunction with:
2012-A-39 (Norman Langman),
945 Line 12 North, Concession 13, West Part of Lot 13,
Application for relief from the minimum lot frontage requirement for a boundary
adjustment/lot addition proposed by Consent Application 2012-B-34.
Norman Langman, applicant, and Bruce Horne, intended recipient of the severed lands,
were present.
Motion No. CA121312-7
Moved by Tupling, Seconded by Johnson
It is recommended that the Committee of Adjustment defers Consent Application 2012-
B-34, for a boundary adjustment, until such time as comments are received from the
Lake Simcoe Region Conservation Authority (LSRCA).
Carried.
Page 8 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
f) 2012-B-27 (Edmund and Kaari Piotrowski),
480 Line 6 South, Concession 6, East Part Lot 23,
Application for the creation of a new lot by way of severance, for a residence surplus to a
farming operation as a result of farm consolidation.
Edmund and Kaari Piotrowski, applicants, were present.
Motion No. CA121312-8
Moved by Chappell, Seconded by Johnson
It is recommended that the Committee of Adjustment grants provisional consent to
Application 2012-B-27, for the severance of a residence surplus to a farming operation
as a result of farm consolidation, subject to the following conditions:
1. That one copy of a Registered Reference Plan of the subject lands prepared by an
Ontario Land Surveyor be submitted to the Committee Secretary-Treasurer;
2. That the applicant apply for, and obtain, an amendment to the zoning of the retained
lands, prohibiting their use for a residential purpose;
3. That the applicants solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality;
4. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland
contribution;
5. That all municipal taxes be paid to the Township of Oro-Medonte; and
6. That the conditions of consent imposed by the Committee be fulfilled within one year
from the date of the giving of the notice.
Carried.
Page 9 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
g)2012-B-28 (Edmund and Kaari Piotrowski),
767 Line 4 South, Concession 5, West Part Lot 25,
Application for the creation of a new lot by way of severance, for a residence surplus to a
farming operation as a result of farm consolidation.
Edmund and Kaari Piotrowski, applicants, were present.
Motion No. CA121312-9
Moved by Chappell, Seconded by Tupling
It is recommended that the Committee of Adjustment grants provisional consent to
Application 2012-B-28, for the severance of a residence surplus to a farming operation
as a result of farm consolidation, subject to the following conditions:
1. That one copy of a Registered Reference Plan of the subject lands prepared by an
Ontario Land Surveyor be submitted to the Committee Secretary-Treasurer;
2. That the applicant apply for, and obtain, an amendment to the zoning of:
a. the retained lands, prohibiting their use for a residential purpose; and
b. the severed lands, recognizing:
i. a deficient lot size of approximately 0.6 hectares, for an agricultural building;
ii. a deficient rear yard setback of approximately 12.2 metres to an agricultural
building;
iii. approximately 12.3 percent of the area of the lot being covered by all
detached accessory buildings and structures; and
iv. a detached accessory building with a floor area of 139.35 square metres on
an Agricultural/Rural (A/RU) Zoned-property with an area of 0.6 hectares.
3. That the applicants solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality;
4. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland
contribution;
5. That all municipal taxes be paid to the Township of Oro-Medonte; and
6. That the conditions of consent imposed by the Committee be fulfilled within one year
from the date of the giving of the notice.
Carried.
Page 10 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
h)2012-B-41 (Audrey and Dwight Evans),
848 Line 13 North, Concession 13, Part Lot 12,
Application for the creation of a new residential lot.
Shirley Partridge, agent, on behalf of the applicants was present.
Motion No. CA121312-10
Moved by Chappell, Seconded by Johnson
It is recommended that the Committee of Adjustment defers Consent Application 2012-
B-41, for consent to sever one new residential lot and retaining
Simcoe Region Conservation Authority (LSRCA) has provided comment on the
application, and it is recommended that the applicant be provided additional opportunity
to discuss the proposed development with the LSRCA.
Carried.
Page 11 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
i)2012-B-31, 2012-B-32 and 2012-B-33 (Barry, Brian, and Robert Rix),
1922 Warminster Sideroad, Concession 14, East Part Lot 6,
Applications for the creation of three (3) new lots for residential purposes.
Josh Morgan, planning consultant, and Barry Rix, applicant, were present.
Motion No. CA121312-11
Moved by Hastings, Seconded by Johnson
It is recommended that the Committee of Adjustment grants provisional consent to
Applications 2012-B-31, 2012-B-32, and 2012-B-33, for consent to sever three (3) new
residential lots and retaining one lot, subject to the following conditions:
1. That one copy of a Registered Reference Plan of the subject lands prepared by an
Ontario Land Surveyor be submitted to the Committee Secretary-Treasurer;
2. That the applicants solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality;
3. That the applicant pay $ 2,000.00 for each of the three (3) lots created as cash-in-
lieu of a parkland contribution;
4. That the applicant pay $9,302.74 for each of the three (3) lots created as a pro-rated
fee for upgrades to the municipal water system in the Warminster settlement area;
5. That all municipal taxes be paid to the Township of Oro-Medonte; and
6. That the conditions of consent imposed by the Committee be fulfilled within one year
from the date of the giving of the notice.
Carried.
Page 12 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
j) 2012-B-35, 2012-B-36, 2012-B-37, 2012-B-38, 2012-B-39 and 2012-B-40 (Roger and
Heather Kerslake),
3270 Line 10 North, Concession 10, North Part Lot 1,
Applications for the creation of six (6) new lots for residential purposes.
Josh Morgan, planning consultant, was present on behalf of the applicants.
Susan Pickard, owner of adjacent property, was present.
Motion No. CA121312-12
Moved by Tupling, Seconded by Hastings
It is recommended that the Committee of Adjustment defers Consent Applications 2012-
B-35, 2012-B-36, 2012-B-37, 2012-B-38, 2012-B-39, and 2012-B-40, for consent to
sever six (6) new residential lots and retaining one lot, until further direction is received
from the applicants. The County of Simcoe has provided comment on the applications,
and the agent for the applicants has stated their support for the deferral of these
applications subject to further discussions between the applicants and the County of
Simcoe.
Carried.
Page 13 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
k)2005-B-39 (Curtis Gray and Christina Bremer),
3342 Penetanguishene Road, Concession 1, Part Lot 40,
Application for the creation of a new residential lot.
Curtis Gray, applicant, was present.
Motion No. CA121312-13
Moved by Tupling, Seconded by Johnson
It is recommended that the Committee of Adjustment grants provisional consent to
Application 2005-B-39, for the creation of one new lot for a residential purpose, subject
to the following conditions:
1. That one copy of a Registered Reference Plan of the subject lands prepared by an
Ontario Land Surveyor be submitted to the Committee Secretary-Treasurer;
2. That the applicants solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality;
3. That the applicant apply for, and obtain, an amendment to the zoning of the severed
lands from the Agricultural/Rural Exception 15 (A/RU*15) Zone to an appropriate
residential zone;
4. That the applicant applies for, and enters into, a Development Agreement with the
Township, recognizing the requirement to connect to municipal water and sewage
services once available.
5. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland
contribution;
6. That the conditions outlined in the letter from the County of Simcoe dated December
5, 2012, be fulfilled;
7. That all municipal taxes be paid to the Township of Oro-Medonte; and
8. That the conditions of consent imposed by the Committee be fulfilled within one year
from the date of the giving of the notice.
Carried.
Page 14 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
6.NEW BUSINESS:
a) Correspondence received November 22, 2012 from the Ontario Municipal Board, re:
Appointment for Hearing 2012-A-28 (Donald Creech).
Motion No. CA121312-14
Moved by Johnson, Seconded by Chappell
It is recommended that the correspondence received November 22, 2012 from the
Ontario Municipal Board, re: Appointment for Hearing 2012-A-28 (Donald Creech) be
received.
Carried.
b) Correspondence received November 29, 2012 from the Ontario Municipal Board,
re: Appointment for Hearing 2012-A-25 (Robert & Patricia Dasovic).
Motion No. CA121312-15
Moved by Hastings, Seconded by Tupling
It is recommended that the correspondence received November 29, 2012 from the
Ontario Municipal Board, re: Appointment for Hearing 2012-A-25 (Robert & Patricia
Dasovic) be received.
Carried.
c) December 2012 OACA Newsletter.
Motion No. CA121312-16
Moved by Tupling, Seconded by Johnson
It is recommended that the December 2012 OACA Newsletter be received.
Carried.
d) Appointment of an Acting Secretary-Treasurer.
Motion No. CA121312-17
Moved by Tupling, Seconded by Hastings
It is recommended that Andria Leigh be appointment as Acting Secretary-Treasurer for
the Committee of Adjustment.
Carried.
Page 15 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
Page 16 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
e) Notice of Change of January 17, 2013 meeting date to January 24, 2013 at 10:00 a.m.
Motion No. CA121312-18
Moved by Hastings, Seconded by Chappell
It is recommended that the January 17, 2013 meeting date be changed to January 24,
2013 at 10:00 a.m.
Carried.
f) 2013 Meeting Calendar.
Motion No. CA121312-19
Moved by Tupling, Seconded by Hastings
It is recommended that the 2013 Meeting Calendar be received.
Carried.
g) Tentative Date for Respect in the Workplace Training.
Motion No. CA121312-20
Moved by Hastings, Seconded by Tupling
It is recommended that the Respect in the Workplace Training be scheduled for January
24, 2013 at 9:15 a.m.
Carried.
Page 17 of 109
5a) Minutes of the Committee of Adjustment meeting held ...
Committee of Adjustment Meeting Minutes December 13, 2012.
7.NOTICE OF MOTION:
None.
8.NEXT MEETING DATE:
Thursday, January 24, 2013 at 10:00 a.m.
9.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. CA121312-21
Moved by Johnson, Seconded by Chappell
It is recommended that we do now adjourn at 2:38 p.m.
Carried.
Scott Macpherson, Chair Alan Wiebe, Secretary Treasurer
Page 18 of 109
7a) Report No. CSI201207, Donna Hewitt, Director of Cor...
Page 19 of 109
7a) Report No. CSI201207, Donna Hewitt, Director of Cor...
Page 20 of 109
7a) Report No. CSI201207, Donna Hewitt, Director of Cor...
Page 21 of 109
7a) Report No. CSI201207, Donna Hewitt, Director of Cor...
Page 22 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 23 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 24 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 25 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 26 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 27 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 28 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 29 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 30 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 31 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 32 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 33 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 34 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 35 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 36 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 37 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 38 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 39 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 40 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 41 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 42 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 43 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 44 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 45 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 46 of 109
7b) Report No. CSI201208, Donna Hewitt, Director of Cor...
Page 47 of 109
7c) Donna Hewitt, Director of Corporate and Strategic In...
Department/SectionPolicy and Procedures for
SubjectEnacted by Council:
Motion #
1. BACKGROUND
The, 2005 (AODA) was passed with the
Accessibility for Ontarians with Disabilities Act
purpose of developing, implementing and enforcing accessibility standards in order to
achieve accessibility for all persons with disabilities with respect to goods, services, facilities,
accommodations, employment, buildings structures and premises.
The purpose of this Accessibility Policy to is to develop, implement and maintain policies
which govern how the municipality will achieve accessibility measures as required through
the AODA.
2. DEFINITIONS
Disability shall mean:
(a) any degree of physical disability, infirmity, malformation or disfigurement that is caused
by bodily injury, birth defect or illness and, without limiting the generality of the
foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis,
amputation, lack of physical co-ordination, blindness or visual impediment, deafness or
hearing impediment, muteness or speech impediment, or physical r
dog or other animal or on a wheelchair or other remedial appliance or device;
(b) a condition of mental impairment or a developmental disability;
(c) a learning disability, or a dysfunction in one or more of the processes involved in
understanding or using symbols or spoken language;
(d) a mental disorder; or
(e) an injury or disability for which benefits were claimed or received under the insurance
plan established under the .
Workplace Safety and Insurance Act
Township shall mean the Corporation of the Township of Oro-Medonte.
14
Page of
Page 48 of 109
7c) Donna Hewitt, Director of Corporate and Strategic In...
3. STATEMENT
The Township of Oro-Medonte shall use reasonable efforts to ensure that its policies and
procedures are consistent with the following principles:
Goods and services will be provided in a manner that respects the dignity and
independence of persons with disabilities;
The provision of goods and services to persons with disabilities, and others, will be
integrated unless an alternate measure is necessary, whether temporarily or on a
permanent basis, to enable a person with a disability to obtain, use or benefit from the
goods and services;
Persons with disabilities will be given an opportunity equal to that given to others to
obtain, use and benefit from the goods and services;
Persons with disabilities may use assistive devices and/or support persons in
accessing goods and services;
Communication with a person with a disability shall be done in a manner that takes
into account the persons disability.
4. GENERAL
Through the Accessibility Policy, the Township will develop, implement and maintain policies
which govern how the municipality will achieve accessibility measures as required through
the AODA.
The Township is committed to meeting the accessibility needs of persons with a disability in a
timely manner.
i. Accessibility Plans
The Township will establish, implement, maintain and document a multi-year Accessibility
Plan. The Plan will outline the Townships strategy to prevent and remove barriers and meet
its requirements under the AODA.
The Plan will be reviewed by the Townships Accessibility Adviso
approved by Council at least once every five years. Members of the public, including those
who have a disability, are encouraged to provide input into the development of the Plan.
An Annual Status Report will be created which will identify the progress of the measures
taken to implement the Plan. The Report will be presented to the AAC and Council.
The complete Accessibility Plan and Annual Status Report will be available to the public
through the municipal website and at the Township Administration Building. Upon request,
the Plan and Status Report can be presented in accessible formats.
ii. Procuring or Acquiring Goods, Services or Facilities
The Township is committed to accessibility principles and is taking steps to improve
accessibility within the Township in accordance with the AODA. The Procurement By-law
has been amended incorporating the following:
24
Page of
Page 49 of 109
7c) Donna Hewitt, Director of Corporate and Strategic In...
When procuring goods, services and facilities, the Township of Oro-Medonte
shall have regard for the incorporation of accessibility criteria and features, in
addition to quality, cost and time. Where it is impractical for the Township to
incorporate accessibility criteria and features when procuring or acquiring
specific goods, services or facilities, the Township will provide an explanation,
upon request, in a format that is accessible to the requester.
iii. Training
The Township is committed to ensuring training is provided on the accessibility standards to
all employees, volunteers, persons who participate in the developing of Township policies,
and all other persons who provide goods and services on behalf of the municipality.
Every person will be trained as soon as practicable. Training will also be provided in respect
to changes in the Policy on an ongoing basis. Records of the training will be maintained
including dates and names of individuals trained.
5. INFORMATION AND COMMUNICATION
i. Feedback
The Township will ensure that feedback processes are accessible to persons with disabilities
by providing or arranging for the provisions of accessible communications and support, upon
request. Feedback can be received online, through writing or verbally.
ii. Accessible Formats and Communication Support
Upon request, the Township will provide or arrange for the provision of accessible formats
and communication supports for persons with a disability. The formats will be provided in a
timely manner and take into account the persons disability. There will be no additional cost
charged to the person to provide information in an accessible format.
The Township will consult with the person making the request to determine the suitability of
an accessible format or communication support. Final determination as to which accessible
format or communication support used rests with the Township.
The Township will notify the public about the availability of accessible formats and
communication supports through the municipal website and through a posting at the
Township Administration Building.
iii. Emergency Procedure, Plans or Public Safety Information
The Township has in place several different emergency procedures, plans and public safety
information bulletins. Upon request, public information regarding the Townships emergency
procedures, plans or public safety information bulletins will be provided in an accessible
format. This information will be made available as soon as practicable, upon request.
34
Page of
Page 50 of 109
7c) Donna Hewitt, Director of Corporate and Strategic In...
iv. Accessible Websites and Web Content
The Township will ensure the official municipal website and web content conforms to the
World Wide Consortium Web Content Accessibility Guidelines (WCAG). Except where
meeting this requirement is not practicable, this conformity applies to websites, web content
and web-based application that are controlled directly or through a contractual relationship
that allows for the modification of the product and to web content.
6. EMPLOYMENT STANDARDS
Employment standards apply to paid employees not volunteers and other non-paid
individuals.
These standards are documented in detail in the municipalitys Human Resource Policy
Manual. Specifically, the following standards are included and provide for accessibility
Recruitment; Accessible Formats and Communication Support for
accommodations:
EmployeesWorkplace Emergency Response Information; Documented Individual
;
Accommodation Plans; Return to Work Process; Performance Management; and
Career Development and Advancement.
7. REVIEW AND AMENDMENTS
The AAC shall be responsible for the review process and any recommended amendments to
this policy document.
44
Page of
Page 51 of 109
7d) Robin Dunn, CAO and Senior Management Team, re: 2013...
Page 52 of 109
7d) Robin Dunn, CAO and Senior Management Team, re: 2013...
Page 53 of 109
7d) Robin Dunn, CAO and Senior Management Team, re: 2013...
Page 54 of 109
7d) Robin Dunn, CAO and Senior Management Team, re: 2013...
Page 55 of 109
8a) A Bylaw to Amend Bylaw No. 2004112, Being a By
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2012-216
A By-law to Amend By-law No. 2004-112,
Being a By-law to establish Purchasing and Tendering Procedures
For The Corporation of the Township of Oro-Medonte
WHEREAS
Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
stipulates that a municipality shall adopt and maintain policies with respect to its
procurement of goods and services;
AND WHEREAS
the Council of The Corporation of Oro-Medonte did enact By-law
rd
2004-112 on the 3 day of November 2004;
AND WHEREAS
pursuant to Motion No. CW091118-11, Council deemed By-law No.
2004-112 to have been reviewed as required in Section 18 therein, and determined that
By-law No. 2004-112 would remain in force and effect without amendment;
AND WHEREAS
Section 5 of Ontario Regulation 191/11, Integrated Accessibility
Standards, pursuant to the Accessibility for Ontarians with Disabilities Act, 2005, states
that designated public sector organizations shall incorporate accessibility criteria and
features when procuring or acquiring goods, services or facilities, except where it is not
practicable to do so, and if a designated public sector organization determines that it is
not practicable to incorporate accessibility criteria and features when procuring or
acquiring goods, services or facilities, it shall provide, upon request, an explanation;
AND WHEREAS
the Township of Oro-Medonte is required to comply with Section 5 of
Ontario Regulation 191/11, Integrated Accessibility Standards, by January 1, 2013;
NOW THEREFORE
the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That By-law No. 2004-112 is hereby amended by the addition of:
21. Accessiblity
a) When procuring goods, services and facilities, the Township of Oro-Medonte
shall have regard for the incorporation of accessibility criteria and features, in
addition to quality, cost and time. Where it is impractical for the Township to
incorporate accessibility criteria and features when procuring or acquiring
specific goods, services or facilities, the Township will provide an explanation,
upon request, in a format that is accessible to the requester.
2. This by-law shall take effect on the final passing thereof.
TH
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 19 DAY
OF DECEMBER, 2012.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 56 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2012-217
A By-law to Adopt an Emergency Plan
And to Repeal By-law No. 2010-121
WHEREAS
Section 2.1(1) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall develop and
implement an emergency management program and the council of the municipality shall
by by-law adopt the emergency management program;
AND WHEREAS
Section 3(1) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall formulate an
emergency plan governing the provisions of necessary services during an emergency
and the procedures under and the manner in which employees of the municipality and
other persons will respond to the emergency and the council of the municipality shall by
by-law adopt the emergency plan;
AND WHEREAS
the Council of The Corporation of the Township of Oro-Medonte did
th
on the 14 day of July 2010 adopt By-law No. 20101-121, being a By-law to
Emergency Plan;
AND WHEREAS
the Council of The Corporation of the Township of Oro-Medonte does
now deem it expedient to adopt an updated Emergency Plan;
NOW THEREFORE
the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That Schedule A, entitled The Township of Oro-Medonte Emergency Plan,
attached hereto and forming part of this by-law is hereby adopted as the
emergency plan for the Township of Oro-Medonte.
2. That The Township of Oro-Medonte shall review and, if necessary, revise its
emergency plan every year, in accordance with Section 3(6) of the Emergency
Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended.
3. That in the event of any conflict between the Township of Oro-Medonte
Emergency Plan and the provisions of any statute, regulation or other law, the
provisions of such statute, regulation, or other law shall govern.
4. That By-law No. 2010-121 is hereby repealed in its entirety.
5. This by-law shall take effect on the final passing thereof.
TH
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 19 DAY
OF DECEMBER, 2012
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 57 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
1
Townshhip of Oro-MedonteEmergency Plan 20012
Page 58 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Page 59 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
1 Introduction
1.1 Definition of an Emergency
2 Aim and Purpose
2.1 Purpose of the Township of Oro-Medonte Emergency Response Pl
3 Authority
4 Actions prior to Declaration
4.1 Action of the Township of Oro-Medonte Employees
4.2 Control Group Notification Process
4.3 Request for Assistance by Other Municipalities
4.4 Request for Assistance from the province of Ontario
4.5 How to Report an Emergency to EMO
5 Convening the Township of Oro-Medonte Emergency Community Cont
5.1 Emergency Notification Process for CCG
5.2 Emergency Notification Procedure
6 Declaration, Notification and Termination of Emergency
6.1 Authority to Declare
6.2 Notification of Declaration
6.3 Termination of Emergency
6.4 Provincial Emergency
Page 60 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
7 Emergency Operations Centre (EOC)
7.1 EOC Locations in the Township of Oro-Medonte
8 Emergency Operations Centre Operating Cycle
9Township of Oro-Medonte Emergency Community Control Group Membership
10Township of Oro-Medonte Emergency Community Control Group Responsibilities
11 Roles and Responsibilities of Individual CCG Members
11.1 Emergency Operations Centre (EOC) Director
11.2 Deputy Director
11.3 Liaison Officer
11.4 Emergency Information Chief
11.5 Operations Section Chief
11.6 Planning Section Chief
11.7 Logistics Section Chief
11.8 Finance and Administration Section Chief
12 Emergency Site Manager
13 Emergency Telecommunications Plan
14 Emergency Communications Plan
14.1 Location of Township of Oro-Medonte Media Centre
14.2 Role of Emergency Information Officer
14.3 Role of Community Spokesperson
14.4 Role of Public Inquiry Supervisor
Page 61 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
15 Requests for Assistance
15.1 Mutual Assistance Agreements
15.2 Assistance from the Province of Ontario
15.3 Emergency Management Ontario
15.4 Assistance from the Federal Government
16 Glossary and Acronyms
16.1 Glossary of Terms
16.2 Acronyms
Page 62 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
The Township of Oro-Medonte routinely attends to emergencies that require
firefighting, policing, ambulance and transportation and environmental services
related response through our own resources or those provided by other levels of
government. Large scale emergencies (such as chemical spills, plane crashes
and natural emergencies tornadoes, floods, etc.) can severely deplete available
resources, requiring additional personnel, equipment and expertise. In cases
such as these, this Emergency Plan may be implemented.
Response to a major emergency requires an assessment of the incident,
effective determination of resources and efficient deployment of those resources.
The primary role of government in an emergency is to provide the organizational
framework within which the coordinated response will take place, thereby reducing the
impact of the incident on the citizens of the municipality, and returning to a state of
normalcy as soon as possible.
This Plan outlines the roles and responsibilities of the Township of Oro-Medonte, as
well as other response agencies at the Township, Provincial and Private Sector
levels.
Emergencies are defined as situations or impending situations caused by forces
of nature, accident or an intentional act that constitutes a danger of major
proportions to life and property. They affect public safety, meaning the health,
welfare and property, as well as the environment and economic health of The
Township of Oro-Medonte.
The Township of Oro-Medonte, situated in southern Ontario to the southeast of
Georgian Bay and bordering Lake Simcoe, has a population of 21,000. The
municipality is located on major road and rail corridors and is home to a
developing regional airport.
Due to the proximity to dangerous goods transport routes and geographic
location, the municipality has the potential for a great diversity of major
emergencies.
The municipality has established a committee for emergency planning and
response. The committee comprises senior officials, department heads and
representatives of selected agencies from throughout the Township of Oro-
Medonte, The County of Simcoe and the Province of Ontario.
Page 63 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
The Aim of the Oro-Medonte Township Emergency Plan is to provide for the
extraordinary arrangements and measures that may have to be taken to protect the
health, safety and welfare of the inhabitants of the Township of Oro-Medonte when
faced with an emergency.
The Plan is also intended to increase the emergency response capability of the
Township of Oro-Medonte by establishing a plan of action to efficiently deploy
available emergency services.
Page 64 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Theis the legal
Emergency Management and Civil Protection Act (EMCPA)
authority for emergency response plans in Ontario.
Thestates that:
EMCPA
Every municipality shall formulate an emergency plan governing the
provision of necessary services during an emergency and the procedures
under and the manner in which employees of the municipality and other
persons will respond to the emergency and the council of the municipality
shall by by-law adopt the emergency plan. s. 3(1)]
[EMCPA,
The emergency response plan shall, assign responsibilities to municipal
employees, by position, respecting implementation of the emergency
response plan; and set out procedures for notifying the members of the
municipal emergency control group of the emergency. s.
[0. Reg. 380/04,
15(2)].
As enabled by the this
Emergency Management and Civil Protection Act,
emergency response plan and its elements have been:
Filed with Emergency Management Ontario, Ministry of Community
Safety and Correctional Services
The Community Emergency Management Coordinator (CEMC) is authorized to
update the confidential appendices of this emergency plan, as required.
Page 65 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
From The Act:
'An emergency plan' formulated under section 3, 6 or 8 of the Emergency
Management Act shall:
(a) In the case of a municipality, authorize employees of the municipality or,
(b) In the case of a plan formulated under section 6 or 8, shall authorize Crown
employees to take action under the Emergency Plan where an emergency
exists,
but has not yet been declared to exist.
4.1 Actions of the Township Employees
When an emergency exists but has not yet declared to exist, Township
employees may take such actions under this emergency response plan as may be
required to protect property and the health, safety and welfare of the inhabitants of
the Township of Oro-Medonte.
4.2 Control Group Notification Process
Upon receipt of a warning of a potential emergency, the responding
Township of Oro-Medonte department will immediately contact the
Township Community Emergency Management Coordinator (CEMC) to
request that the notification system be activated
Upon notification of an emergency, the CEMC will notify all members of
the Township of Oro-Medonte Emergency Community Control Group
(CCG)
Where a threat of an impending emergency exists, the CEMC will contact
the Mayor and the CAO for advice. The Mayor or CAO will decide w
convene the CCG or place the group on standby. (see CCG notification
procedures section 5.1)
Upon being notified, it is the responsibility of all CCG officials to notify
their staff and volunteer organizations of the situation
Page 66 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
4.3 Request for Assistance
Assistance may be requested from the County of Simcoe at any time by
contacting the Community Emergency Management Coordinator for the County of
Simcoe. The request shall not be deemed to be a request that the County of
Simcoe assume authority and control over the emergency situation.
4.4
Request for Assistance from the Province of Ontario
The Mayor, Emergency Operations Centre Director, or the CEMC may request
assistance from the Province of Ontario at any time without any loss of control or
authority by contacting Emergency Management Ontario (EMO). Conf
contact information for EMO can be found in APPENDIX A.
Emergency Management Ontario (EMO)
For routine matters, EMO staff may be reached between 0900-1700 hours, Monday
to Friday.
EMO Provincial Emergency Operations Centre
Emergency Management Ontario staffs the Provincial Emergency Ope
Centre (PEOC) on a 24/7 basis. The Township of Oro-Medonte should report
emergencies to the Provincial Emergency Operational Centre (PEOC) Duty
Officer. Contact information can be found in APPENDIX A.
When the Township declares an emergency, it must notify Emergency
Management Ontario immediately and fax a copy of the emergency declaration
as soon as possible. A copy of the Declaration of Emergency Form
in APPENDIX D.
In the rare event that the PEOC Duty Officer cannot be reached, to report an
emergency, please contact the Ontario Provincial Police (OPP) Duty Officer.
Contact information for the OPP can be found in ANNEX A-2.
Page 67 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
EMO Community Field Officer
Steven Elliott, GTA Sector (Township of Oro-Medonte, York Region and
Parry Sound District) Emergency Management Ontario
Ministry of Community Safety and Correctional Services
When the Township declares an emergency, it must notify Emergency
Management Ontario immediately and fax a copy of the emergency d
(see 4.4.2) as soon as possible.
Page 68 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
A request to activate the Townships Emergency Notification System may be
made by any of the following if they believe an emergency exists or has the
potential to develop by contacting the Township Community Emergency
Management Coordinator:
Premier or Lieutenant Governor in Council
The Mayor
Any member of the Township of Oro-Medonte Emergency Community
Control Group (CCG)
Other individuals as identified as having authority in an area municipal
plan
The request is made by contacting the Township Emergency Management
Coordinator who shall proceed as follows:
Where an emergency exists, the CEMC will notify all members of the
Township of Oro-Medonte Emergency Community Control Group (CCG)
Where a threat of an impending emergency exists, the CEMC will contact
the Mayor and the CAO for advice. The Mayor or Chief Administrative
Officer will decide to convene the CCG or whether they will be notified and
placed on standby.
Upon being notified to convene, it is the responsibility of all CCG officials to
report to the Township Emergency Operations Center (EOC) and notify
their staff and volunteer organizations
Page 69 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
The Emergency notification contact list, including contact numbers for requesting
assistance or activating the Emergency Response Plan, is attache
A.
The content of the messages transferred during Emergency Notification
procedures will be standardized to include the following:
Reason for the call: describe (pending or potential) emergency situation
1.
Status of notification "ALERT", "STAND BY" or "CALL TO ASSEMBLE"
2.
Location of the Emergency Operation Centre (EOC) or meeting room
3.
Special precautions to take (routes to EOC or meeting room, hazards,
4.
health risk, etc.)
Verbal update and instructions concerning notification status
5.
Request to repeat the verbal message to ensure information is understood
6.
Page 70 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Theauthorizes the Mayor of
Emergency Management and Civil Protection Act
the Township of Oro-Medonte, as the Head of Council, to declare that a
Township emergency exists. The decision to declare an emergency in all or in part
of the Township will be made in consultation with the Township of Oro-Medonte
Emergency Community Control Group (CCG).
The Declaration of Emergency Form can be found in APPENDIX D.
The factors affecting the decision to declare an emergency include:
The resources (personnel and material) that the Township has committed
a)
or needs to commit, to the emergency affecting the area municipalities
A determination that the emergency affects a large portion of the
b)
population of the municipality
The Township requirement for external funding both in coordinating the
c)
emergency and during the recovery process
Upon the declaration of a Township Emergency, the Township of Oro-
Medonte Emergency Community Control Group (CCG) will assemble to
control and co-ordinate the response to the emergency.
Upon such declaration, the Mayor of the Township of Oro-Medonte (or
designate) will notify:
Page 71 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
1. Emergency Management Ontario immediately and fax a copy of the
emergency declaration as soon as possible
2. Remaining members of Township Council
3. The public
4. Neighbouring municipal officials as required
5. Local Member of the Provincial Parliament (MPP)
6. Local Member of Parliament (MP)
7. Media
8. Solicitor General (as per the Emergency Management and Civil Protection
Act Section 4.3)
** N.B. the Solicitor General is deemed to be the Minister of
Community Safety and Correctional Services
A Township state of emergency may be terminated at any time by the
following individuals:
The Head of Council for the Township of Oro-Medonte
Township of Oro-Medonte Council
Premier of Ontario
Similar to the declaration of an emergency, the following parties will be
notified of the termination:
Emergency Management Ontario; with a faxed copy of the
termination (APPENDIX D)
Members of Council
Neighbouring municipal officials, as required by the affected area
Local Member of Provincial Parliament (MPP)
Local Member of Parliament (MP)
Media
The public
Solicitor General (as per the
Emergency Management and Civil
Section 4.3)
Protection Act
** N.B. the Solicitor General is deemed to be the Minister of
Community Safety and Correctional Services
Page 72 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Pursuant to Section 7 of the
Emergency Management and Civil Protection Act
the Premier of Ontario may:
By order declare that an emergency exists throughout Ontario or in any part
of the province
Direct and control the administration, facilities and equipment of the
municipality in the emergency area, and, without restricting the generality of the
foregoing, the exercise by the municipality of its powers and duties in the
emergency area is subject to the direction and control of the Premier
Require any municipality to provide such assistance as he or she considers
necessary to an emergency area or any part of the emergency area that is not
within the jurisdiction of the municipality and direct and control the provision
of such assistance
Page 73 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
In an emergency the CCG will convene at the Township Emergency
Operations Center (EOC). In the event that this EOC is inaccessible due
to the nature of the emergency, an alternate EOC will be used. The
location of each EOC is confidential and accessible only to authorized
individuals to maintain the safety and security of the EOC for the CCG
members.
The EOC affords the CCG the ability to meet and to coordinate an effective
response to mitigate the impacts of the emergency. The EOC is self-
contained and stocked with provisions to support the work of the CCG for
72 hours. General equipment for the EOC includes:
Telecommunications
Emergency GIS Programming
Weather Stations
Office supplies
The Township has also implemented operating procedures for the EOC such
as:
Activation and sign-in
Infection Control
Security
Full EOC Operating Procedures can be found in APPENDIX I.
Page 74 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
embers o the CCG ill gather at regular intervals during the mergency
MMffwwee
situation to inform eacch other of actions takken and isssues encouuntered.
he EOC Director will establish the frequency of metings and agenda
TTee
items. Meeings will b kept as rief as posible to allow CCG embers
tteebbssmm
too act on theeir responssibilities. Status boarrds and maaps will be
prominentl displayed and kept urrent to the event of the emergency.
yycctss
TThe following diagram depictss the Operrating Cyccle of the EEmergenccy
OOperationss Centre:
18
Page 75 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
The primary members of the CCG are as follows. Each primary
member has designated two alternates who may act in the absence
of the primary member in the following positions:
Emergency Operations Centre Director
Deputy Director
Liaison Officer
Emergency Information Chief
Operations Section Chief
Planning Section Chief
Logistics Section Chief
Finance and Administration Section Chief
The Planning, Logistics, and Finance & Administration Section Chiefs will
oversee operational units. The Operations Section will be compri
following branches: Police, Fire, Paramedic Services, Emergency Social
Services, Medical Officer of Health and Critical Infrastructure. The
positions in the CCG will be filled by staff based on skill, experience and
knowledge. These staff will be trained to carry out the specific
responsibilities of their assigned position, as described in Section 11.0.
Although each member of the CCG may not be involved in the event, each
member must be notified of the situation.
Page 76 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Other support personnel who may be asked to join the CCG on an as-
needed basis include:
Ham Radio Operators
Emergency Management Ontario Representative
Liaison staff from Provincial Ministries
Officials, experts or representatives from the public or private
sector
Page 77 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Members of the Township of Oro-Medonte Emergency Community Control
Group (CCG) are responsible for the following actions or decisio
The primary responsibility of the Township of Oro-Medonte
Emergency Community Control Group (CCG) is to implement the
Emergency Response Plan during an emergency and to provide
advice and assistance to the Mayor or Designate in carrying out
his/her duties under the Emergency Response Plan.
The CCG will coordinate the acquisition of additional resources
requested. Decisions to ration resources if required will be made by
the CCG and will be based on a priority of need. Equipment
assigned to the municipality will be under the control of the municipal
site manager and/or the municipal EOC.
Actions and decisions normally undertaken by the CCG may include, but are
not limited to:
Acquiring and assessing information to determine status of the situation.
1.
Coordinating emergency service, agencies and equipment, as required or
2.
requested by area municipalities.
Coordinating services to ensure that necessary actions are taken
3.
mitigation of the effects of the emergency provided they are not contrary to
law.
Determining if the location and composition of the CCG is
4.
appropriate.
Page 78 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Advising the Township of Oro-Medonte Mayor whether the declaration of an
5.
emergency is recommended.
Advising the Township of Oro-Medonte Mayor on the need to designate all
5.
or part of the Township of Oro-Medonte as an emergency area.
Ensuring support to the municipal Emergency Site Manager or area municipal
6.
Emergency Operations Centre by offering equipment, staff, resources, as
required.
Coordinating and/or overseeing the evacuation shelters of residents
7.
considered to be in danger.
Assisting in discontinuing utilities or services provided by public or private
8.
concerns, i.e. hydro, water, gas, closing down a shopping plaza/mall.
Arranging for services and equipment from local agencies not under
9.
Township control i.e. member communities, private contractors, industry,
volunteer agencies, service clubs.
Notifying, requesting assistance from and/or liaising with various levels of
10.
government and any public or private agencies not under Township
as considered necessary.
Determining if additional volunteers are required and if appeals for
11.
volunteers are warranted.
Determining if additional transportation is required for evacuation or
12.
transportation of persons and/or supplies.
Ensuring that pertinent information regarding the emergency is promptly
13.
forwarded to the Emergency Information Officer for dissemination to the
media and public.
Advising the Mayor if a Disaster Declaration should be requested from the
14.
Minister of Municipal Affairs and Housing.
Page 79 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Determining the need to establish advisory groups and/or sub-
15.
committees/working groups for any aspect of the emergency including
recovery, for example:
Applying for Ontario Disaster Relief Assistance Program (ODRAP)
Authorizing the collection of donations
Establishing a Disaster Relief Committee
Authorizing Township expenditures of money required to deal with the
17.
emergency.
Notifying the service, agency or group under their direction, of the
18.
termination of the Township declared emergency.
Maintaining a master event log outlining decisions made and actions
19.
taken.
Page 80 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Inndividual CCCG membeers, with appropriate trraining and knowledgee, will assumme
te followin roles and responsibiities durin the emerency situation. The
hhggllgggg
Township off Oro-Medoonte Emergeency Management Syystem is bassed upon thhe
PProvincial Inncident MannagementSSystem. Ass a result, nnot all roles may be filleed in
asmall scal emergeny. In this ituation, rsponsibilities remain with the EC
eeccsseeOO
DDirector or SSection Chieef, as approopriate, unttil delegatedd.
24
Page 81 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
The EOC Director is in charge of the management of the incident and must be fully
qualified to fulfill this role.
Oversees all operations
Overall management responsibility for coordinating, supporting, and
assisting other agencies
Sets priorities for overall response and recovery efforts
Establishes appropriate staffing level
Sets expenditure limits
Develops incident action plan and monitors its implementation
Approves media releases
Final decision-maker on operational issues
Liaises with Mayor and Council
Assumes role of Director whenever the Director is absent from the EOC
Undertakes special assignments at request of Director
Ensures flow of information within the EOC is efficient and accurate and that
resource requests are prioritized and tracked
The Liaison Officer is responsible for communications between the CCG and other
agencies. The agencies the Liaison Officer may work with include, but are not
limited to:
Police services (Community, Provincial and Federal)
St. John Ambulance and Canadian Red Cross
District Coroner and Medical Officers of Health
Ministry of Health and Long Term Care
Central Ambulance Communications Centre
Local health care and long term care facilities
Council members and administration staff
Conservation Authorities
Ministry of the Environment
Hydro One and other utilities providers
Coordinates cooperating agencies
Provides advice to Head of Council regarding declaration of eme
Page 82 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
The Emergency Information Chief, is also known as the Emergency
Information Officer (EIO) and is the interface between the CCG and the
public and media. The EIO is responsible for providing accurate and
complete information about the emergency and monitoring the
information provided to the public for inaccuracies. The EOC Director
approves the release of all incident related information. Specific
responsibilities of the EIO include:
Interfaces with the site, media, the public and other agencies
Develops accurate and complete information on the current situation
Oversees communications units: media relations, media monitoring,
public information (including alerts and warnings), internal
information, public inquiry centre, elected officials (site tours,
briefings, etc.), and electronic information
Page 83 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
TThe Operations Sectioon is respoonsible for the reducttion of the immediatee
hazard; saing lives nd propery; establihing situational conrol; and
vvaattssatt
rstoration of normal operation.
eess
In consultation with Brancch Coordinnators, estaablishes taactical
objecctives and is accounttable to thee EOC Direector
Impleements thee Incident AAction Plann
Deleates task to Opertions Secion Brances as neessary
ggssaatthhcc
Resonsible for all activities focused on redution of th immediae
ppcceett
hazard and to afeguardhuman lif and proprty
sseeee
Estabblishes situuational coontrol
Restoores normaal operatioons
Coordinates loistical neds of braches and communiates nees
ggeennccdd
to th Planning Section hief
eeCC
27
Page 84 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
a) Reports to the Operations Section Chief
b) Coordinating and arranging emergency lodging, clothing, feeding,
registration, inquiries and personal services for those residents
who have been displaced from their homes
c) Authorizing financial assistance to persons in need for the purpose
of basic necessities
d) Maintaining accurate records of all expenditures authorized for the
purpose of basic necessities under the emergency response plan
e) Liaising with Regional Emergency Coordinator from the Ministry of
Community and Social Services on areas of mutual concern
regarding reception and evacuation centres Assisting with the
opening, set-up and closing of evacuation services as authorized
by the Township of Oro-Medonte Community Control Group.
f) Supervising and managing the operations of reception and
evacuation centres
g) Coordinating counseling services for evacuees at evacuation
centres via Public Health and/or other agencies
h) Liaising with the Medical Officer of Health on areas of mutual
concern regarding operations in evacuation centres
i) Acting as a liaison with the Emergency Information Officer to co-
ordinate reception and evacuation centre communication
requirements and other information for dissemination
j) Liaising with the Police to coordinate reception centre and
evacuation centre security
k) Notifying volunteers and evacuees of the termination of the
emergency, and coordinating the dispersal of persons from the
evacuation centre
l) Maintaining a personal log of all actions taken
m) Participate as a Member of the Post Emergency Recovery
Committee and/or Disaster Relief Committee, as required
Page 85 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
n) Developing agreements for meal services for staff/volunteers at
the reception and evacuation centres
o) Conducting reception and evacuation centre surveys and
maintaining facility database information
p) Coordinating evacuation exercises to test reception and
evacuation centre procedures
q) Coordinating training and development workshops for reception
and evacuation centre staff and volunteers
Page 86 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Reports to the Operations Section Chief
a)
Ensuring the appropriate deployment of paramedic services to the
b)
emergency site
Establishing an ongoing communications link with the Paramedic
c)
Services Incident Commander of the emergency site and the CCG
Obtaining paramedic services from other municipalities for support,
d)
as required
Establishing effective triage and transportation of casualties at the
e)
site(s)
Advising the Section Chief if other means of transportation are
f)
required for large scale response for casualties and/or medical
supplies
Liaising with the Ministry of Health and Long Term Care, and
g)
Central Ambulance Communications Centre to ensure balanced
emergency coverage is available for paramedic service at all times
throughout the service area
Ensuring liaison with the receiving and area hospitals and
h)
providing continuous update of events as they unfold
Providing a Municipal Emergency Site Manager (ESM) or County
i)
Emergency Site Coordinator (ESC), if required and directed by the
Township of Oro-Medonte Emergency Community Control Group
(CCG)
Ensuring that a record is maintained of drivers and operators
j)
contracted to provide assistance in provision of paramedic
services during an emergency
Procuring staff to assist as required, in providing paramedic
k)
services
Assist in the coordination for the evacuation of an acute care or
l)
long term care facility
Page 87 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
a) Reports to the Operations Section Chief
b) Coordinating information from area police agencies affected b
emergency
c) Notifying necessary emergency, County and municipal services, as
required
d) Establishing a police site command post with communications t
e) Establishing an ongoing communications link with the senior police official
at the scene of the emergency
f) Coordinating information and resources necessary in relation to the inner
perimeter within the emergency area
g) Establishing and coordinating information and resources necessary in
relation the outer perimeter in the vicinity of the emergency to facilitate the
movement of emergency vehicles and restrict to access to only essential
emergency personnel
h) Providing traffic control staff to facilitate the movement of emergency
vehicles, as requested and/or required
i) Alerting persons endangered by the emergency and coordinating
evacuation procedures, as requested and/or required
j) Ensuring liaison with the Emergency Social Services Branch regarding the
establishment and operation of evacuation and reception centres
k) Ensuring the protection of life and property and the provision of law and
order
l) Providing police service to the Township EOC, evacuation centres,
morgues, and other facilities, as requested and/or as required
m) Notifying the Coroner (and Medical Officer of Health) of fatalities, as
requested and/or as required
n) Ensuring liaison with other community, provincial and federal police
agencies, as required
o) Arranging for the transportation of CCG members, as required
Page 88 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
a) Reports to the Operations Section Chief
b) Coordinating activities from area fire agencies affected by the emergency,
as required
c) Providing information and advice on firefighting and rescue m
d) Establishing an ongoing communications link with the senior fire official(s)
through the EOC to the scene of the emergency
e) Informing the Mutual Aid Fire Coordinators and/or initiating mutual aid
arrangements including the provision of additional firefighters
equipment, as required
f) Determining if additional or special equipment is needed and
recommending possible sources of supply, e.g., breathing apparatus,
protective clothing
Page 89 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
a) Reports to the Operations Section Chief
b) Activating and terminating the Simcoe Muskoka District Health Unit
Emergency Response Plan and Emergency Notification System
c) Coordinating public health services, emergency and support services, and
related agencies in the Emergency Operations Centre
d) Providing an on-site manager if required and attending the site command
post as necessary
e) Liaising with Ontario Ministry of Health and Long Term Care, Public Health
Branch and local Medical Officers of Health as required
f) Liaising with appropriate public health agencies as required
and coordinate a public health response
g) Providing advice on matters which may adversely affect public health.
h) Coordinating the response to communicable disease-related emergencies
or anticipated epidemics according to Ministry of Health policie
i) Ensuring coordination of agency resources to prevent and control the
spread of disease during an emergency within County of Simcoe
j) Ensuring the coordination of vaccine storage, handling and distribution
across County of Simcoe
k) Initiating mass vaccination campaigns during outbreaks of disease within
affected municipalities in County of Simcoe
l) Liaising with the Director of Public Utilities or alternate to ensure the
provision of potable water, community sanitation, maintenance and
sanitary facilities
m) Providing for the inspection of evacuation centers, making
recommendations and initiating remedial action in areas of:
- accommodation standards relating to overcrowding, crowd control,
security, sewage and waste
- disposal, monitoring of water supply, air quality, sanitation, and facility
layout and operation
Page 90 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
- food handling, storage, preparation and service
- general health and safety involving injury prevention
n) Liaising with local social service agencies on areas of mutual concern
regarding evacuation centers including:
- victim assessment, support and referral
- public health information and community networks
o) Providing inspection and advice in collaboration with municipal
representatives within the affected communities regarding the evacuation
of residential buildings which pose a public health threat
p) Liaising with the Coroner to coordinate the activities of the mortuary within
the community and provide assistance where necessary
q) Providing instruction and health information through public service
announcements and information networks
r) Providing resource support and consultation to emergency service
workers
s) Evaluating post-emergency effectiveness and efficiency in the execution
of the agency's responsibilities through debriefing sessions and liaison
with Emergency Control Group
Page 91 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
a) Reports to the Operations Section Chief
b) Providing the Section Chief with information and advice on engineering,
environmental, and roads services, as required
c) Depending on the nature of the emergency, assigning the Emergency Site
Manager as requested by the CCG
d) Establishing an ongoing communications link with the staff at the scene of
the emergency
e) Coordinating and assist the activities from the local municipal public works
in the affected areas, as required
f) Ensuring provision of engineering assistance
g) Ensuring construction, maintenance and repair of roads
h) Ensuring the maintenance of sanitary sewage and water systems
Providing equipment for emergency pumping operations
i) Ensuring liaison with local public works departments concerning
emergency water supplies for firefighting purposes, as required
j) Ensuring the provision of emergency potable water, supplies and
sanitation facilities to satisfy the requirements of the Medical Officer of
Health
k) Liaising to coordinate for the discontinuation of any public works service
to any resident, as required, and restoring these services when
appropriate
l) Ensuring liaison with public utilities to disconnect any serv
a hazard and/or to arrange for the provision of alternate services or
functions
m) Providing specialized vehicles and equipment owned by the Township of
Oro-Medonte as required by emergency services
n) Ensuring liaison with the conservation authority regarding flood control,
conservation and environmental matters and being prepared to take
preventative action
Page 92 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
o) Liaising to coordinate solid waste management services (collection,
processing, and disposal) as required
p) Liaising with the Ministry of the Environment (MOE)
q) Coordinating and liaising with utility agencies such as Hydro One to
ensure:
- Monitoring the status of power outages and customers without services
- Providing updates on power outages, as required
Page 93 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
lanning Cief coordinates the wrk of the planning setion and i accountale
PPhhoopccssbb
too the EOC Director
ollects, evluates, vaidates anddisseminates incident situation nformation and
CCaallnii
itelligence
nn
amage asessment
DDss
PPrepares staatus reportss and facilittates operational cyclees meetingss
isplays sitation inforation
DDuum
RResponsiblee for all inciddent docummentation
evelops ad documets the Incient Actio Plan
DDnnnnddnn
CCoordinatess acquisitionn of techniccal experts
37
Page 94 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Logistics Cief coordinates units esponsibl for servics and is acountableto
hhrreeeecc
thhe EOC Dirrector
esponsibl for all suport requirments neded to facilitate effective and
RReeppeeee
efficient incient manaement
ddgg
EEnsures proovision of faacilities, trannsportation, supplies, equipmentmaintenannce
and fuel, fod services, telecommunicationsand IT suport, and mergency
ooppee
rsponderedical serices pursant to the Incident Action Plan
eemmvvuuIc
38
Page 95 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Finance& Administtration Chieef coordinattes the workk of the planning section
and is acountableto the EO Directo
ccCCr
Tracks all costs asssociated witth responding to the inncident
WSIB clims
aa
Direct response cossts
Procuremment
Coordintes donatin managment
aaooee
39
Page 96 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
The Emergency Site Manager (ESM) communicates all activities of the emergency
response team at the incident site and reports with updates to the CCG. The CCG
appoints the ESM, who is usually a senior staff member from the
Oro-Medonte. Specific responsibilities of the ESM include:
Communicating the aim and priorities of the emergency response team
to the CCG Liaison Officer
If requested by the Site Incident Commander, communicating
immediate needs for additional resources to the CCG Liaison
Officer
Establishing and maintaining communications with the CCG Liaison
Officer at the municipal EOC to ensure accurate information is relayed
Page 97 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Upon implementation of the Township of Oro-Medonte Emergency
Response Plan, it will be important to ensure that communications are
established between the emergency site and the municipal EOC. The
primary methods of communication from the municipal EOC, in order of
preference shall be:
Landline and cellular phones
Internet (e.g. Whiteboard application and e-mail)
Ham radio
Instructions for operating these methods of communication are available
in the document:
in APPENDIX I. Contact information for ham radio
operators in the Township of Oro-Medonte can also be found in
APPENDIX A.
Page 98 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Upon implementation of the Township of Oro-Medonte Emergency
Response Plan, it will be important to coordinate the release of accurate
information to the news media, issue authoritative instructions to the public
and respond to or redirect individual requests for information concerning
any aspect of the emergency.
In order to fulfill these functions during an emergency, the following positions
will be established:
Emergency Information Officer
Community Spokesperson
Public Inquiry Supervisor
For more information about the Township of Oro-Medonte Emergency
Communications Plan see APPENDIX F.
The Township of Oro-Medonte Media Centre will be located at the Old
Town Hall. In the event that this location is not appropriate due to the
nature of the emergency, an alternate location will be established.
Depending on the nature of the emergency, it may be necessary to
establish a media information area adjacent to the emergency sit
will be decided by the CCG, in consultation with the local municipal
Community Control Group. The site media information area will be staffed
as determined by the Emergency Information Officer.
Page 99 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
The role of the Emergency Information Officer is discussed in Section 11.4.
The Township Community Spokesperson will be appointed by the CCG.
This role will be fulfilled by the Head of Council or his/her designate.
Responsibilities of the Community Spokesperson include:
Giving media interviews on behalf of the Township of Oro-Medonte
Council
Redirecting all inquires about decisions made by the CCG, and
about the emergency as a whole, to the Emergency Information
Officer
The Public Inquiry Supervisor acts on behalf of the Emergency Information
Officer. Responsibilities of the Public Inquiry Supervisor include:
Establishing a Public Inquiry Service, including the appointment of
personnel to assist and designation of telephone lines
Informing the Emergency Information Officer of the establishment of the
above service and designated telephone numbers
Responding to and redirecting inquires and reports from the public
about the emergency based on information from the Emergency
Information Officer
Responding to and redirecting inquires pertaining to the investigation
of the emergency, deaths, injuries or matters of personnel involved
with or affected by the emergency to the Emergency Information
Officer and appropriate emergency service
Responding to and redirecting inquires pertaining to persons who
may be located in evacuation and reception centres to the
registration and inquiry telephone numbers
Page 100 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Theauthorizes
Emergency Management and Civil Protection Act
municipalities to enter into agreements wherein each party may provide
assistance, in the form of personnel, services, equipment and ma
upon to do so by a requesting Municipality in times of emergency.
Mutual Assistance Agreement enable municipalities, in advance of an
emergency, to set the terms and conditions of the assistance whi
requested or provided. Municipalities requesting and providing assistance are
therefore not required to negotiate the basic terms and conditions under stressful
conditions any may request, offer and receive assistance according to
predetermined and mutually agreeable relationships.
Under certain circumstances and/or when the combined resources of the
Township of Oro-Medonte are deemed insufficient to control the emergency,
then the Head of Council may request assistance from the Premier of Ontario. The
requesting of said services shall not be deemed to be a request that the Government
of the Province of Ontario assume authority and control of the emergency.
Such a request shall be made to the Ministry of Community Safety and
Correctional Services, Emergency Management Ontario.
Assistance may be requested from Emergency Management Ontario at any time.
Emergency Management Ontario maintains a 24-hour duty roster and can
coordinate assistance from a number of Provincial agencies and the Federal
Government, including Military Aid to the Civil Authority.
Page 101 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
When requested by the Township of Oro-Medonte, Emergency Management
Ontario will send staff to the Township of Oro-Medonte to act as a provincial
liaison and advice on provincial matters.
ODRAP is intended to alleviate the hardship suffered by private homeowners,
farmers, small business enterprises and non-profit organizations, whose essential
property has been damaged in an unexpected natural disaster. ODR
funds to those who have sustained heavy losses for essential items such as
shelter and the necessities of life. ODRAP does not provide full cost recovery for
all damages resulting from a disaster; it only helps eligible recipients restore
essential furnishings and property to pre-disaster condition.
ODRAP provides assistance when damages are so extensive that they exceed
the financial resources of the affected individuals, the municipality and the
community at large. This program does not cover damages of priva
non-essential property, nor to essential property where private insurance is
normally available.
If the disaster is of such size and extent that damages are widespread, similar to
that experienced during the 1998 Eastern Ontario ice storm, the Province of Ontario
in conjunction with the Federal Government, may initiate the Disaster Financial
Assistance Arrangements (DFAA).
The Minister of Municipal Affairs and Housing is authorized to declare a disaster
area for the purpose of the ODRAP program. The Council, when asking for
assistance under the ODRAP program, must adopt a resolution outlining the
following:
The Township's request for disaster assistance and declaration
i.
Whether all or a specified portion of the Township is to be decl
ii.
"disaster area"
The Province will contribute up to $2.00 for every local dollar raised by fundraising,
to an amount necessary to settle all the eligible claims, up to 90 percent of all
eligible costs.
Page 102 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Township of Oro-Medonte property damaged by natural disasters may also be
eligible for financial assistance under ODRAP.
A copy of the ODRAP Plan can be found in ANNEX F.
Upon the declaration of an Emergency by the Head of Council, Emergency
Management Ontario will deploy a liaison team to the CCG to provide advice and
assistance.
Requests for personnel or resources from the Federal Government must
be submitted through the Province of Ontario. Federal assistance will only
be provided once the resources of the Township, County and the Province
have been exhausted.
Financial Assistance for natural disasters is available through the Federal
Government's Disaster Financial Assistance Fund. This assistance
initiated by the Province.
Page 103 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Chief Administrative Officer
The individual who is responsible for the administrative management of the
Township of Oro-Medonte.
Community Emergency Management Coordinator
The individual accountable for the development, implementation and
maintenance of the emergency management program.
Community Spokesperson
An individual appointed by the Township of Oro-Medonte Emergency
Community Control Group who is responsible for giving interviews to the
media about the emergency situation.
Disaster Financial Assistance
Application for assistance to the Ministry of Municipal Affairs and Housing by a
municipality on behalf of its citizens following an emergency for funding to restore
key infrastructure to pre-disaster condition. Includes the Ontario Disaster Relief
Assistance Program (ODRAP) and Special Assistance Grants.
Emergency
A situation or impending situation that constitutes a danger of major proportions that
could result in serious harm to persons or substantial damage to
caused by forces of nature, a disease or other health risk, an accident or an act
whether intentional or otherwise.
Page 104 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Emergency Information Chief
The interface between the CCG and the public, media and other agencies. This
individual is charged with providing accurate and complete information about the
emergency and monitoring the information provided to the public for inaccuracies
Emergency Management and Civil Protection Act
The legal authority for emergency response plans in Ontario.
Emergency Management Ontario
A branch of the Ministry of Community Safety and Correctional Se
Responsible for leading the coordination, development and implementation of
emergency management programs in Ontario and partnering with municipalities to
assist in their emergency management programs. Also referred to as EMO.
Emergency Notification
A fan-out procedure to notify the Township of Oro-Medonte Emergency Community
Control Group of an emergency or impending emergency.
Emergency Operations Centre
The location from which the Township of Oro-Medonte Emergency Community
Control Group operates. Referred to as the EOC.
Emergency Operations Centre Director
The individual in charge of the management of the incident. Authorized to delegate
responsibility to other individuals.
Emergency Response Plan
A plan, which is formulated to meet the requirements of the Emergency
Management and Civil Protection Act and which governs the position of necessary
services during an emergency and the procedures and manner in which the
Township of Oro-Medonte employees and other will respond to an emergency.
Emergency Site
The area in which the emergency exists. Also referred to as the incident site or
scene.
Page 105 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Emergency Site Manager
The person at the emergency site who is designated to communicate from the site to
the Township of Oro-Medonte Emergency Community Control Group. Appointed by
the Township of Oro-Medonte Emergency Community Control Group.
Evacuation Centre
A location used during an emergency to provide temporary refuge for evacuees and
to provide a staging area for deployment of evacuees to an emergency shelter or
reception area.
Finance and Administration Section
A group of individuals responsible for managing the financial costs and human
resources concerns of the incident. In small scale emergencies, responsibilities of
this section may be completed by one person.
Head of Council
The individual who presides over Township Council meetings. In the Township of
Oro-Medonte, the Mayor is the Head of Council.
Incident Action Plan
An oral or written plan containing general objectives reflecting the strategy for
managing a specific emergency.
Liaison Officer
The individual responsible for communications between the CCG and other
agencies. Normally delegated to the Community Emergency Manageme
Coordinator.
Logistics Section
A group of individuals responsible for facilitating effective and efficient incident
management by ordering resources from off-incident locations to provide facilities,
transportation, supplies, equipment maintenance, fuel, food services, communication
and IT support, and medical services for emergency responders.
Page 106 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
Incident Management System
A set of doctrines, concepts, principles, terminology and organizational processes to
enable effective emergency management.
Operations Section
A group of individuals responsible for the reduction of the immediate hazard, saving
lives and property, establishing situational control, and restoration of normal
operations.
Planning Section
A group of individuals responsible for the collection, evaluation and dissemination of
incident situation information and intelligence; maintaining the status of resources;
preparing status reports; displaying situation information; and developing and
documenting the Incident Action Plan.
Public Inquiry Supervisor
An individual who acts on the behalf of the Emergency Information Officer to
establish a Public Inquiry Service and answer and redirect inquires about the
situation.
Reception Centre
An area where people affected by an emergency may temporarily relocate or
where information is available to assist individuals during the emergency.
Township of Oro-Medonte Emergency Community Control Group
The group of Township staff, critical agencies and individuals responsible for the
coordination of emergency operations and providing the resources
necessary to manage the incident.
Township of Oro-Medonte Emergency Management Program Committee
A group of individuals responsible for the development and implementation of the
Township of Oro-Medonte Emergency Response Plan.
Page 107 of 109
8b) A Bylaw to Adopt an Emergency Plan And to Repeal By...
CAO
Chief Administrative Officer
CCG
Emergency Community Control Group
CEMC
Community Emergency Management Coordinator
EIC
Emergency Information Centre
EIO
Emergency Information Officer
EMCPA
Emergency Management and Civil Protection Act
EMO
Emergency Management Ontario
EOC
Emergency Operations Centre
ESM
Emergency Site Manager
IAP
Incident Action Plan
IMS
Incident Management System
MP
Member of Parliament
MPP
Member of Provincial Parliament
Page 108 of 109
10a) Being a ByLaw to Confirm the Proceedings of the Sp...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2012-218
Being a By-Law to Confirm the Proceedings of the Special Council Meeting
held on Wednesday, December 19, 2012
WHEREAS
Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
AND WHEREAS
The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Special Council Meeting be
confirmed and adopted by By-Law;
NOW THEREFORE
the Council of The Corporation of the Township of Oro-
Medonte hereby enacts as follows:
1. That the actions of the Council at its Special Council Meeting held on
Wednesday, December 19, 2012, and in respect to each Motion, Res
other actions passed and taken by the Council at its said Meeting is, except
where prior approval of the Ontario Municipal Board is required, hereby adopted,
ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
TH
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 19
DAY OF DECEMBER, 2012.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
__________________________
Mayor, H.S. Hughes
__________________________
Clerk, J. Douglas Irwin
Page 109 of 109