12 05 2012 Council Agenda THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
��. COUNCIL CHAMBERS
Township of�
Wednesday, December 5, 2012
Proud Heritage,Exciting Future 9:00 a.m. - Closed Session
10:00 a.m. - Open Session
Page
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO, re: Solicitor-client privilege (Legal Update).
d) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition / disposition
of land (Simcoe Road, Plan 589).
e) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition /disposition of land (Parkland Acquisition).
f) Councillor Crawford re: Personal matters about an identifiable individual (Lake
Simcoe Regional Airport Representation).
g) Andria Leigh, Director of Development Services re: Personal matters about an
identifiable individual (Development Services).
h) Jerry Ball Director of Transportation and Environmental Services, re: Solicitor-
client privilege (Water System Capacity).
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF
INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
5-27 a) Minutes of Council meeting held on Wednesday, November 28, 2012.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
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Council Meeting Agenda - December 5, 2012.
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9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
28-51 a) Robin Dunn, CAO, and Senior Management Team, re: 2013 Budget
Presentation — Long Range Capital Forecast— 5 Year Capital Plan.
52-54 b) Report No. CS2012-41' Doug Irwin, Director of Corporate Services/Clerk, re:
Front Photocopier and Fax Machine Lease.
55-72 c) Report No. TES2012-33, Jerry Ball, Director of Transportation and
Environmental Services re: Road User & Repair Security Agreements for
Solar Farm Developments by Recurrent Energy.
73-90 d) Report No. TES2012-34, Jerry Ball, Director of Transportation and
Environmental Services re: County Road 49/Memorial Ave. Municipal Highway
Agreement.
91-95 e) Memorandum correspondence dated November 29, 2012 from Jerry Ball,
Director of Transportation and Environmental Services re: Municipal Best
Effort Highway Agreement, Line 7 North from Highway 11 North to Horseshoe
Valley Road/County Road 22.
96-99 f) Report No. DS2012-56, Andria Leigh, Director of Development Services re:
On-site Sewage System Maintenance Program.
100-115 g) Report No. DS2012-57, Andria Leigh, Director of Development Services re:
On-Site Sewage System Maintenance Program for Source Water Protection
Assessment Report Areas.
11. REPORTS OF MEMBERS OF COUNCIL:
116 a) Mayor H.S. Hughes, correspondence received November 19, 2012 from
Robert O'Hara, re: By-Law No. 2012-167 - Noise By-Law.
117 b) Councillor Lancaster, correspondence dated November 21, 2012 from David
Kennedy, re: Copeland Forest Winter Parking [deferred from November 28,
2012 meeting].
12. CONSENT AGENDA:
118-124 a) Announcements of Interest to the Public:
1. Oro Station Community Hall, Pasta Dinner and Tree Lighting
Ceremony, December 8, 2012, 5:00-7:00pm, Tree Lighting at
7:00pm, 31 Ridge Road East.
2. Mayor and Members of Council Free Skate, Friday, December 14,
2012, 6:00pm-7:20pm, Oro-Medonte Community Centre.
3. Notice of Township Office Closure, Friday, December 21 @
12:30pm-Tuesday, January 1, 2013.
4. Warminster Santa Claus Parade, Sunday, December 23, 2012,
2:00pm.
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Council Meeting Agenda - December 5, 2012.
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12. CONSENT AGENDA:
5. Notice of Commencement, Municipal Class Environmental
Assessment, Horseshoe Highlands Water System Upgrade, Public
Comments received until December 31, 2012.
6. Garfield Dunlop, Simcoe North MPP, 2013 Events.
125-129 b) Minutes of Lake Simcoe Region Conservation Authority Board meeting held
on October 26, 2012.
Staff Recommendation: Receive.
130-139 c) Nottawasaga Valley Conservation Authority, minutes of meeting held on
October 19, 2012 and highlights of meeting held on November 23, 2012.
Staff Recommendation: Receive.
140-150 d) Minutes of Orillia Public Library meeting held on October 25, 2012.
Staff Recommendation: Receive.
13. COMMUNICATIONS:
151-153 a) Correspondence dated November 15, 2012 from Dwight Duncan, Deputy
Premier, Minister of Finance, and Bob Chiarelli, Minister of Municipal Affairs
and Housing, Infrastructure and Transport, re: Ontario Municipal Partnership
Fund and Program Allocations for 2013.
154-156 b) Correspondence dated November 27, 2012 from Rob Love, President, Orillia
District Snowmobile Club re: Request to Renew Ontario Federation of
Snowmobile Clubs Memorandum of Understanding for a Two Year Term
(2012/2013 and 2013/2014).
157-159 c) Correspondence dated November 23, 2012 from Roy Maddox, Sno
Voyageurs Snowmobile Club re: Request to Renew Ontario Federation of
Snowmobile Clubs Memorandum of Understanding for a Two Year Term
(2012/2013 and 2013/2014).
160-162 d) Correspondence dated November 13, 2012 from Don Morgan, Chair -
AWARE Simcoe re: Springwater Provincial Park.
14. NOTICE OF MOTIONS:
None.
15. BY-LAWS:
163-166 a) By-Law No. 2012-207 Being a By-law to Authorize the Execution of an
Agreement for Fire Dispatch Services between the
Township of Oro-Medonte and the City of Orillia and
to Repeal By-Law No. 2009-175.
167-170 b) By-Law No. 2012-208 Being a By-law to Authorize the Execution of an
Agreement between the Township of Oro-Medonte
and the City of Orillia for the Provision of 9-1-1
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Council Meeting Agenda - December 5, 2012.
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15. BY-LAWS:
Central Emergency Reporting Bureau (CERB)
Services and to Repeal By-Law No. 2009-176.
171 c) By-Law No. 2012-209 A By-law to Appoint an Acting Chief Administrative
Officer And to Repeal By-law No. 2009-060.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY-LAW:
172 a) By-Law No. 2012-203 Being a By-Law to Confirm the Proceedings of the
Council Meeting held on Wednesday, December 5,
2012.
19. ADJOURNMENT:
a) Motion to Adjourn.
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6a) Minutes of Council meeting held on Wednesday, Novemb...
THE TOWNSHIP OF ORO-MEDONTE
REGULAR COUNCIL MEETING MINUTES
Townsll;pqf Council Chambers
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Proud He•ris,{fir•, 1,Xei1hi,C Fairnec
Wednesday, November 28, 2012 TIME: 6:00 p.m.
2010 -2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Regrets: Councillor Dwight Eye:
Staff Robin Dunn, Chief Adn +svative Officer; Doug Irwin, Director of
Present: Corporate Services/ClerK. '\ndria Leigh, Director of Development
Services; Jerry Ball, Direc : of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Hugh
Murray, Fire Chief; Tamara Obee, Manager Health & Safety, Human
Resources; Janette Teeter, Deputy Clerk; Samah Othman, Executive
Assistant, Corporate Communications Specialist; Alan Wiebe,
Intermediate Planner
Also Jim Drury, Shirley Partridge, Sue Roehner, Bryan Mackell, Andy
Present: Robinson, John Meyer, Mike Maynard, Cynthia Reichstein, Ann Truyens,
Ann Budge
1. CALL TO ORDER - P iVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
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Council Meeting Minutes— November 28, 2012.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C121128-1
Moved by Crawford, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, November 28,
2012 be received and adopted as amended to add:
Item 10k) Donna Hewitt, Director of Corporate and Strategic Initiatives and Shawn
Binns, Director of Recreation and Community Services, re: Proposed Special
Events By-Law.
and to withdraw:
Item 4h) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition /disposition
of land (Simcoe Road, Plan 589).
'N Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C121128-2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 6:01 p.m. to discuss
• acquisition/disposition of land;
• personal matter affecting an identifiable individual;
• solicitor-client privilege.
Carried.
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b) Motion to Rise and Report.
Motion No. C121128-3
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now Rise at 6:55 p.m. and Recess until 7:00 p.m. at which
time we shall Report on the Closed Session Items 4:
c) Robin Dunn, CAO, re: Solicitor-client privilege (Legal Update).
d) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Organizational Review & Staffing).
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Compensation and Performance Management).
f) Robin Dunn, CAO, re: Acquisition /disposition of land (Tri-Party Agreement).
g) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition /disposition of land
(Block B, Plan M118, Elvyn Crescent).
Carried.
c) Robin Dunn, CAO, re: Solicitor-client privilege (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services;
Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. C121128-4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential correspondence dated November 26 and 27, 2012
and presented by Robin Dunn, CAO, re: Solicitor-client privilege (Legal Update) be
received.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational
Review & Staffing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C121128-5
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the confidential correspondence dated November 28, 2012 and presented by
Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Organizational Review & Staffing) be received.
Carried.
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Council Meeting Minutes— November 28, 2012.
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Compensation
and Performance Management).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C121128-6
Moved by Meyer, Seconded by Coutanche At
Be it resolved
1. That the confidential correspondence dated November 25, 2012 and presented by
Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Compensation and Performance Management) be received.;
2. And That the CAO proceed as outlined.
Carried.
f) Robin Dunn, CAO, re: Acquisition /disposition of land (Tri-Party Agreement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk.
Motion No. C121128-7
-7
Moved by Lancaster, Seconded by Cr ord
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, re:
Acquisition /disposition of land (Tri-Party Agreement) be received.
2. And That staff investigate further and report back.
Carried.
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Council Meeting Minutes— November 28, 2012.
g) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition /disposition of land
(Block B, Plan M118, Elvyn Crescent).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk.
Motion No. C121128-8
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential correspondence dated Wednesday, November 21, 2012 and
presented by Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition /
disposition of land (Block B, Plan M118, Elvyn Crescent) be received.
2. That paragraph 4 of Motion No. C121107-8 be amended to read:
"4. That the Informal Access Agreement be revoked; That the applicant be notified
that no vehicular access is permitted through Harbourwood Park and the existing
entrance off of Coventry Court be removed and the ditch restored to its natural
state by the Transportation Department, at the Township's expense."
3. And That the applicant be advised of Council's decision under the Director of
Corporate Services/Clerk's signature.
Carried.
h) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition /disposition of land
(Simcoe Road, Plan 589).
The Item was withdrawn.
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5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of the Council meeting held on Wednesday, November 14, 2012.
Motion No. C121128-9
Moved by Crawford, Seconded by Lancaster At
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 14, 2012, be adopted as printed and circulated.
Carried.
b) Minutes of the Committee of Adjustment meeting held on Thursday, November 15, 2012.
Motion No. C121128-10
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, November 15, 2012 be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
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8. PUBLIC MEETINGS:
a) Proposed Zoning By-Law Amendment, Concession 1, North Part Lot 15, municipally
known as 2203 Ski Trails Road, 2012-ZBA-13 (J & K Farms Limited).
Deputy Mayor Hough called the meeting to order at 7:07 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34 and 51,
R.S.O. 1990 c. P.13, to obtain public comment with respect to proposed Amendment to
the Zoning By-law, Application 2012-ZBA-13 (J & K Farms Limited), 2203 Ski Trails
Road, Concession 1, North Part of Lot 15, Township of Oro-Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on November 8, 2012 and two signs posted on the subject property on
November 8, 2012.
The following correspondence was received at the meeting: Nottawasaga Valley
Conservation Authority dated November 20, 2012; Simcoe County District School Board
dated November 14, 2012; Gerald Churchill dated November 19, 2012.
Alan Wiebe, Intermediate Planner, explained the purpose and effect of the proposed
amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's website.
There being no further comments or questions, the meeting adjourned at 7:15 p.m.
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b) Proposed Zoning By-Law Amendment, Concession 2, Part Lot 69, municipally known as
130 Hummingbird Hill Road, 2012-ZBA-11 (Robins Holsteins Limited).
Deputy Mayor Hough called the meeting to order at 7:16 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34 and 51,
R.S.O. 1990 c. P.13, to obtain public comment with respect to proposed Amendment to
the Zoning By-law, Application 2012-ZBA-11 (Robins Holsteins Limited), 130
Hummingbird Hill Road, Concession 2, Part of Lot 69, Township of Oro-Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on November 8, 2012 and two signs posted on the subject property on
November 8, 2012.
The following correspondence was received at the meeting: Nottawasaga Valley
Conservation Authority dated November 20, 2012; Simcoe County District School Board
dated November 14, 2012.
Alan Wiebe, Intermediate Planner, explained the purpose and effect of the proposed
amendment. A PowerPoint presentation was presented.
V41 'Aw
The following public persons offered verbal comments with respect to the proposed
amendment: Bryan Mackell, MHBC Planning, on behalf of the applicant.
Deputy Mayor Hough advised that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's website.
There being no further comments or questions, the meeting adjourned at 7:25 p.m.
9. DEPUTATIONS:
a) An Budge and Cynthia�Reichstein, re: Extention of Pavement on Line 6 through
Sugarbush.
A petition was presented to the Clerk.
Motion No. C121128-11
Moved by Coutanche, Seconded by Lancaster
Be it resolved
1. That the verbal information and petition presented by Ann Budge and Cynthia
Reichstein, re: Extention of Pavement on Line 6 through Sugarbush be received.
2. And That the request be considered in conjunction with the 2013 Budget
Deliberations.
Carried.
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10.REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, CAO, re: 2013 Budget Presentation Schedule.
Motion No. C121128-12
Moved by Lancaster, Seconded by Crawford
Be it resolved that the verbal information presented by Robin Dunn, CAO, re: 2013
Budget Presentation Schedule be received.
Carried.
b) Report No. CAO 2012-04, Samah Othman, Executive Assistant/ Corporate
Communications Specialist, re: 2012-2014 Corporate Communications Strategy.
A PowerPoint presentation was presented.
Motion No. C121128-13
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CAO 2012-04, Samah Othman, Executive Assistant/ Corporate
Communications Specialist, re: 2012-2014 Corporate Communications Strategy be
received and adopted.
2. That the 2012-2014 Corporate Communications Strategy be adopted.
3. And That the 2012-2014 Communications Activities and Action Plan be received.
Carried.
c) Doug Irwin, Director of Corporate Services/Clerk, re: Request to Amend January 9, 2013
Council Meeting Time to Commence at 1:00 p.m.
Motion No. C121128-14
Moved by Lancaster, Seconded by Crawford
Whereas it is deemed necessary to reschedule the commencement hour of the January
9, 2013 Council meeting.
Now Therefore Be it resolved that the January 9, 2013 Council meeting commencement
hour be rescheduled to 1:00 p.m. - Open Session.
And That notice of the rescheduling of the January 9, 2013 Council meeting
commencement hour be posted in accordance with Section 3.2 i) of Procedural By-Law
No. 2011-011.
Carried.
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d) Report No. DS2012-053, Andria Leigh, Director of Development Services, re: Building
Permit Statistics Update.
Motion No. C121128-15
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS2012-053, Andria Leigh, Director of Development Services, re:
Building Permit Statistics Update be received for information.
Carried.
e) Report No. DS2012-054, Andria Leigh, Director of Development Services, re: 1452711
Ontario Limited (Forest Heights Estates) Proposed Street Naming Part Lot 1, West Part
Lot 2, Concession 7 (Oro) File: 43-OM-93022 [Refer to Item 15d)].
Motion No. C121128-16
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. DS2012-054, Andria Leigh, Director of Development Services, re:
1452711 Ontario Limited (Forest Heights Estates) Proposed Street Naming Part Lot
1, West Part Lot 2, Concession 7 (Oro) File: 43-OM-93022 be received and adopted.
2. That street names "Forest Heights Court"and "James Cooke Place", be assigned to
the 1452711 Ontario Limited (Forest Heights Estates) subdivision, File 43-OM-
93022.
3. That the Clerk bring forward the appropriate By-law for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services'signature.
Carried.
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f) Report No. DS2012-055, Andria Leigh, Director of Development Services, re: Site Plan
Agreement 2012-SPA-22, Lot 14, Plan 798, 23 O'Connell Lane, Being all of PIN 58559-
0155 LT (Former Township of Oro) [Refer to Item 15b) and c)].
Motion No. C121128-17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2012-055, Andria Leigh, Director of Development Services, re:
Site Plan Agreement 2012-SPA-22, Lot 14, Plan 798, 23 O'Connell Lane, Being all
of PIN 58559-0155 (LT) (Former Township of Oro) be received and adopted.
2. That the Township of Oro-Medonte enters into a Site Plan Agreement with Daycore
Venture Group Inc. to permit the construction of a single detached dwelling and a
detached private garage.
3. That the appropriate by-laws for the Site Plan Agreement and to Remove the
Holding Provision applying to the lands described as Lot 14, Plan 798, 23 O'Connell
Lane be brought forward for Council's consideration.
4. And That the owners be notified of Council's decision under the Director of
Development Services' signature.
Carried.
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g) Report No. RC2012-28, Shawn Binns, Director of Recreation and Community Services,
re: Oro-Minor Hockey— Concession Stand Subsidy Request.
Motion No. C121128-18 (Amendment)
Moved by Lancaster, Seconded by Meyer
Be it resolved that the motion with respect to Report No. RC2012-28, Shawn Binns,
Director of Recreation and Community Services, re: Oro Minor Hockey— Concession
Stand Subsidy Request be amended to replace paragraph 2 with
"That Council grant $1,000 to fund the lease payments due in November and December
2012, through the Grant/Subsidy allocation"
And to delete paragraph 4.
Carried.
Motion No. C121128-19
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC2012-28, Shawn Binns, Director of Recreation and Community
Services, re: Oro-Minor Hockey— Concession Stand Subsidy Request be received
and adopted.
2. That Council grant $1,000 to fund the lease payments due in November and
December 2012, through the Grant/Subsidy allocation.
3. That Oro Minor Hockey liaise with the Director of Recreation and Community
Services to review the hours of operation.
4. And That Oro Minor Hockey be notified of Council's decision under the Director of
Recreation and Community Services' signature.
Carried As Amended.
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h) Shawn Binns, Director of Recreation and Community Services, re: Application for
Grant/Subsidy Request - Maya Burhanpurkar.
Council consented to allow Maya Burhanpurkar to speak on the matter.
Motion No. C121128-20
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the information presented by Shawn Binns, Director of Recreation and
Community Services, re: Application for Grant/Subsidy Request - Maya
Burhanpurkar be received.
2. That Council denies the request as per the Township practice.
Defeated.
Motion No. C121128-21
Moved by Lancaster, Seconded by Hough
Be it resolved
1. That the information presented by Shawn Binns, Director of Recreation and
Community Services, re: Application for Grant/Subsidy Request - Maya
Burhanpurkar be received.
2. That Council grant the request from Maya Burhanpurkar in the amount of$1,094.00
towards the Student on Ice 2013 through the Grant/Subsidy allocation contingent on
the remaining funds being raised.
3. And That Maya Burhanpurkar be notified of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
i) Shawn Binns, Director of Recreation and Community Services, re: Orillia Public Library.
Motion No. C121128-22
wmh, A
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the verbal information presented by Shawn Binns, Director of Recreation and
Community Services, re: Orillia Public Library be received.
2. And That the matter be considered during the 2013 budget deliberations.
Carried.
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Council Meeting Minutes— November 28, 2012.
j) Report No. FD2012-04, Hugh Murray, Fire Chief, re: Dispatch and 911 Agreement
Renewals.
Confidential correspondence was distributed to Council.
Motion No. C121128-23
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. FD2012-04, Hugh Murray, Fire Chief, re: Dispatch and 911
Agreement Renewals be received and adopted.
2. That the Township renew the Dispatch and 911 agreements with the City of Orillia.
3. That the appropriate By-laws to authorize the execution of the agreements be
brought forward by the Clerk for Council's consideration.
4. And That the City of Orillia be advised of Council's decision under the Fire Chief's
signature.
It N, Carried.
k) Donna Hewitt, Director of Corporate and Strategic Initiatives and Shawn Binns, Director
of Recreation and Community Services, re: Proposed Special Events By-Law.
Motion No. C121128-24
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the verbal information presented by Donna Hewitt, Director of Corporate and
Strategic Initiatives and Shawn Binns, Director of Recreation and Community
Services, re: Proposed Special Events By-Law be received.
2. And That staff proceed accordingly.
Carried.
11.REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Lancaster, correspondence dated November 21, 2012 from David Kennedy,
re: Copeland Forest Winter Parking.
Motion No. C121128-25
Moved by Lancaster, Seconded by Hough
Be it resolved that the motion with respect to Councillor Lancaster, correspondence
dated November 21, 2012 from David Kennedy, re: Copeland Forest Winter Parking be
deferred to the December 5, 2012 Council meeting.
Carried.
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Council Meeting Minutes— November 28, 2012.
Motion No. C121128-26
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That the information presented by Councillor Lancaster, correspondence dated
November 21, 2012 from David Kennedy, re: Copeland Forest Winter Parking be
received.
2. And That the applicant be advised under the Director of Corporate Services/Clerk's
signature that the Township is not in a position to consider the request as the
Township does not own the property.
Deferred.
12.CONSENT AGENDA:
a) Announcements of Interest to the Public: -
1. Open Mic Night @ Oro Station Community Hall, Every Thursday Night, 7:00pm-
11:00pm, Line 7 South and Ridge Road.
2. Flu Shot Clinic, Huronia Nurse Practitioner LED Clinic, Wednesday, November 14,
21, and 28, 2012, 3:OOpm-7:OOpm., 3331 Line 4 North (Line 4 North and Horseshoe
Valley Road West).
3. Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:OOpm.
4. Warminster Santa Claus Parade, Sunday, December 23, 2012, 2:OOpm.
b) Minutes of the Midland Public Library meeting held on October 11, 2012.
Staff Recommendation: Receive.
c) Correspondence dated November 14, 2012 from S.E. Bragg, Gaviller& Company LLP,
re: 2012 Interim Audit.
Staff Recommendation: Receive.
d) Correspondence dated November 15, 2012 from Linda Jeffrey, Minister of Labour and
correspondence dated November 13, 2012 from Dalton McGuinty, Premier, re:
Municipalities are Counting on Legislature to Get Arbitration Reform Right.
Staff Recommendation: Receive.
e) Correspondence received November 22, 2012 from Pitch-In Ontario, re: Pitch-In Week
2013.
Staff Recommendation: Receive.
Page 15 of 23
Page 19 of 172
6a) Minutes of Council meeting held on Wednesday, Novemb...
Council Meeting Minutes— November 28, 2012.
Motion No. C121128-27
Moved by Lancaster, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a)Announcements of Interest to the Public:
1. Open Mic Night @ Oro Station Community Hall, Every Thursday Night, 7:00pm-
11:00pm, Line 7 South and Ridge Road.
2. Flu Shot Clinic, Huronia Nurse Practitioner LED Clinic, Wednesday, November
14, 21, and 28, 2012, 3:00pm-7:00pm., 3331 Line 4 North
(Line 4 North and Horseshoe Valley Road West).
3. Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:00 pm.
4. Warminster Santa Claus Parade, Sunday, December 23, 2012, 2:00 pm.
b) Minutes of the Midland Public Library meeting held on October 11, 2012.
Received.
c) Correspondence dated November 14, 2012 from S.E. Bragg, Gaviller& Company
LLP, re: 2012 Interim Audit.
Received.
d) Correspondence dated November 15, 2012 from inch Jeffrey, Minister of Labour
and correspondence dated November 13, 2012 from Dalton McGuinty,
Premier, re: Municipalities are Counting on Legislature to Get Arbitration Reform
Right.
Received.
e) Correspondence received November 22, 2012 from Pitch-In Ontario, re: Pitch-In
Week 2013.
Received.
Carried.
Page 16 of 23
Page 20 of 172
6a) Minutes of Council meeting held on Wednesday, Novemb...
Council Meeting Minutes— November 28, 2012.
13. COMMUNICATIONS:
a) Correspondence received November 5, 2012 from Luke Raftis, Sustainable Severn
Sound, re: Lower-Tier Municipal Tree Conservation By-law Report.
Motion No. C121128-28
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence received November 5, 2012 from Luke Raftis, Sustainable
Severn Sound, re: Lower-Tier Municipal Tree Conservation By-law Report be
received.
Carried.
b) Correspondence dated November 15, 2012 from Bob Chiarelli, Ministry of Infrastructure,
re: Ontario's Municipal Infrastructure Strate,
Motion No. C121128-29
Moved by Lancaster, Seconded by Crawfor:
Be it resolved
1. That the correspondence dated November 15, 2012 from Bob Chiarelli, Ministry of
Infrastructure, re: Ontario's Municipal Infrastructure Strategy be received
2. And that staff proceed with an Expression of Interest submission.
Carried.
C) Correspondence dated November 19, 2012 from Allan Sinton, re: Request to Rename
Isolated Section of Line 1 North North of Horseshoe Valley Road West in honour of
Private George Robert McNutt.
Motion No. C121.1218-30
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated November 19, 2012 from Allan Sinton, re: Request
to Rename Isolated Section of Line 1 North, North of Horseshoe Valley Road West
in honour of Private George Robert McNutt be received and referred to staff for a
report.
Carried.
Page 17 of 23
Page 21 of 172
6a) Minutes of Council meeting held on Wednesday, Novemb...
Council Meeting Minutes— November 28, 2012.
d) Correspondence dated November 19, 2012 from Kristin MacNamara, LIM Energy Inc.,
re: Request for Support for Solar Photovoltaic Project - 432 7th Line, Oro.
Motion No. C121128-31
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated November 19, 2012 from Kristin MacNamara, LIM
Energy Inc., re: Request for Support for Solar Photovoltaic Project - 432 7th Line,
Oro be received.
2. That Council supports the Request for Support for Solar Photovoltaic Project - 432
7th Line, Oro.
3. And That the appropriate Municipal Council Support Resolution be completed under
the Director of Corporate Services/Clerk's signature.
it x Carried.
e) Correspondence dated November 19, 2012 from James Mitchell, Ministry of Agriculture,
Food and Rural Affairs, re: Request from Program Administrator for Review by Second
Valuer of Valuation on a Claim Made Under the Ontario Wildlife Damage Compensation
Program.
Motion No. C121128-32
Moved by Crawford, Seconded by Lancaster
Be it resolved NWA010 11P-
1. That the correspondence dated November 19, 2012 from James Mitchell, Ministry of
Agriculture, Food and Rural Affairs, re: Request from Program Administrator for
Review by Second Valuer of Valuation on a Claim Made Under the Ontario Wildlife
Damage Compensation Program be received.
2. That the Council of the Township of Oro-Medonte directs staff to submit an appeal of
OMAFRA's request for a re-evaluation of the claim made under the Ontario Wildlife
Compensation Program and of the Compensation Awarded by Second Valuer after
Revaluation to the Ministry of Agriculture, Food and Rural Affairs.
3. And That Mr. and Mrs. Regelink be advised of Council's decision under the Director
of Corporate Services/Clerk's signature.
Carried.
Page 18 of 23
Page 22 of 172
6a) Minutes of Council meeting held on Wednesday, Novemb...
Council Meeting Minutes— November 28, 2012.
f) 2013 ROMA/OGRA Combined Conference, Fairmont Royal York Hotel, Toronto -
February 24 -27, 2012.
Motion No. C121128-33
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence re: 2013 ROMA/OGRA Combined Conference, Fairmont
Royal York Hotel, Toronto - February 24 - 27, 2012 be received.
2. That Councillor Coutanche be authorized to attend.
3. And That the CAO's office register the attendee.
Carried.
g) Correspondence (2) dated October 19, 2012 from Richard Pintar, re: Request for
Exemption to By-Law No. 2011-177, "Canine Control By-Law" [deferred from November
7, 2012 meeting].
Motion No. C121128-34
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence (2) dated October 19,2012 from Richard Pintar re:
Request for Exemption to By-Law No. 2011 -177, "Canine Control By-Law" be
received.
2. That an exemption to Section 5.3 of the Canine Control By—Law 2011-177 and
Section 2.1 of the Kennel Licensing By-law 2011-176 be granted for 4128 Line 8
North until Council has rendered a decision with respect to the applicant's zoning
amendment application 2012 -ZBA-16 and with the following conditions:
• That the applicant recognize that no further exemptions will be considered,
• That the applicant recognize that in the event zoning amendment application 2012
- ZBA-16 is not supported by Council, the applicant will be required to reduce the
number of dogs to three (3)within 45 days to be in compliance with the Canine
Control By-Law,
• That the applicant individually license the 28 dogs referred to in the
correspondence dated October 19, 2012, within two weeks of receiving the
exemption,
• That the applicant shall not exceed the 28 dogs noted during the exemption
period,
• That the applicant comply with the other provisions of the Kennel Licensing By-
Law.
3. That upon support of zoning amendment application 2012-ZBA-16, the applicant
proceeds with a new Kennel License application within thirty days.
4. And That the applicant be advised of Council's decision under the Director of
Corporate Services/Clerk's signature
Carried.
Page 19 of 23
Page 23 of 172
6a) Minutes of Council meeting held on Wednesday, Novemb...
Council Meeting Minutes— November 28, 2012.
14. NOTICE OF MOTIONS:
None.
15. BY-LAWS:
a) By-Law No. 2012-183: Being a By-law to Establish Regulations with respect to
Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes
within the Township of Oro-Medonte and to Repeal By-law No. 2009-025, 2010-030
and 2010-190.
b) By-Law No. 2012-189: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Daycore
Venture Group Inc. described as lands as follows: Lot 14, Plan 798, as in 58559-
0155 LT ROLL # 4346-010-009-50000 TOWNSHIP OF ORO-MEDONTE COUNTY
OF SIMCOE.
c) By-Law No. 2012-190: A By-law to remove the Holding symbol On lands described
as follows: Lot 14, Plan 798 Township of Oro-Medonte, County of Simcoe Roll #
4346-010-009-50000.
d) By-Law No. 2012-192: A By-law to Provide for the Giving of Names to Highways
within the Township of Oro-Medonte, County of Simcoe (File: 43-OM-93022 [Forest
Heights Estates]) Part Lot 1, West Part Lot 2, Concession 7 (Oro).
e) By-Law No. 2012-193: A By-law to Appoint a Representative to the Accessibility
Advisory Committee and to repeal By-Law No. 2011-097.
f) By-Law No. 2012-194: A By-law to Appoint Representatives to the Nottawasaga
Valley Conservation Authority Board of Directors and to repeal By-Law Nos. 2011-
008 and 2011-181.
g) By-Law No. 2012-195: A By-law to Appoint a Representative to the Orillia & Area
Physician Recruitment and to repeal By-Law No. 2011-071.
h) By-Law No. 2012-196 A By-law to Appoint a Representative to the Orillia Chamber
of Commerce and repeal By-Law No. 2011-021.
i) By-Law No. 2012-197: A By-law to Appoint a Representative to the Oro-Medonte
Chamber of Commerce and to repeal By-Law No. 2011-020.
j) By-Law No. 2012-198: A By-law to Appoint Representatives to the Recreation
Technical Support Group and to Repeal By-Law No. 2011-096.
k) By-Law No. 2012-199: A By-law to Appoint Representatives to the Severn Sound
Environmental Association Board of Directors and to repeal By-Law No. 2011-007.
Page 20 of 23
Page 24 of 172
6a) Minutes of Council meeting held on Wednesday, Novemb...
Council Meeting Minutes— November 28, 2012.
1) By-Law No. 2012-200: A By-law to Appoint Representatives to the Lake Simcoe
Region Conservation Authority Board of Directors and to repeal By-Law Nos. 2011-
009 and 2011-180.
m) By-Law No. 2012-201: A By-Law to Appoint Representatives to Barrie Area
Physician Recruitment and repeal By-Law No. 2011-098.
n) By-Law No. 2012-202: A By-law to Authorize the Execution of an Easement
Agreement Between The Corporation of the Township of Oro-Medonte And Ronald
McCowan And to Repeal By-law No. 2010-205.
Motion No. C121128-35
Moved by Lancaster, Seconded by Crawford
Be it resolved that By-Laws: '46AL
a) By-Law No. 2012-183: Being a By-law to Establish Regulations with respect to
Municipal Parkland, and Municipally Owned Lands used for Recreational Purposes
within the Township of Oro-Medonte and to Repeal By-law No. 2009-025, 2010-030
and 2010-190.
b) By-Law No. 2012-189: A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Daycore
Venture Group Inc. described as lands as follows: Lot 14, Plan 798, as in 58559-
0155 LT ROLL # 4346-010-009-50000 TOWNSHIP OF ORO-MEDONTE COUNTY
OF SIMCOE.
c) By-Law No. 2012-190: A By-law to remove the Holding symbol On lands described
as follows: Lot 14, Plan 798 Township of Oro-Medonte, County of Simcoe Roll #
4346-010-009-50000.
d) By-Law No. 2012-192: A By-law to Provide for the Giving of Names to Highways
within the Township of Oro-Medonte, County of Simcoe (File: 43-OM-93022 [Forest
Heights Estates]) Part Lot 1, West Part Lot 2, Concession 7 (Oro).
e) By-Law No. 2012-193: A By-law to Appoint a Representative to the Accessibility
Advisory Committee and to repeal By-Law No. 2011-097.
f) By-Law No. 2012-194: A By-law to Appoint Representatives to the Nottawasaga
Valley Conservation Authority Board of Directors and to repeal By-Law Nos. 2011-
008 and 2011-181.
g) By-Law No. 2012-195: A By-law to Appoint a Representative to the Orillia & Area
Physician Recruitment and to repeal By-Law No. 2011-071.
h) By-Law No. 2012-196: A By-law to Appoint a Representative to the Orillia Chamber
of Commerce and repeal By-Law No. 2011-021.
Page 21 of 23
Page 25 of 172
6a) Minutes of Council meeting held on Wednesday, Novemb...
Council Meeting Minutes— November 28, 2012.
i) By-Law No. 2012-197: A By-law to Appoint a Representative to the Oro-Medonte
Chamber of Commerce and to repeal By-Law No. 2011-020.
j) By-Law No. 2012-198: A By-law to Appoint Representatives to the Recreation
Technical Support Group and to Repeal By-Law No. 2011-096.
k) By-Law No. 2012-199: A By-law to Appoint Representatives to the Severn Sound
Environmental Association Board of Directors and to repeal By-Law No. 2011-007.
1) By-Law No. 2012-200: A By-law to Appoint Representatives to the Lake Simcoe
Region Conservation Authority Board of Directors and to repeal By-Law Nos. 2011-
009 and 2011-180.
m) By-Law No. 2012-201: A By-Law to Appoint Representatives to Barrie Area
Physician Recruitment and repeal By-Law No. 2011-098.
n) By-Law No. 2012-202: A By-law to Authorize the Execution of an Easement
Agreement Between The Corporation of the Township of Oro-Medonte And Ronald
McCowan And to Repeal By-law No. 2010-205.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18.CONFIRMATION BY-LAW:
vwlk
a) By-Law No. 2012-191: Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, November 28, 2012.
Motion No. C121128-36
Moved by Meyer, Seconded by Coutanche
Be it resolved that By-Law No. 2012-191: being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, November 28, 2012 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 22 of 23
Page 26 of 172
6a) Minutes of Council meeting held on Wednesday, Novemb...
Council Meeting Minutes— November 28, 2012.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C121128-37
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now adjourn at 9:51 p.m.
Carried.
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
Page 23 of 23
Page 27 of 172
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10a) Robin Dunn, CAO, and Senior Management Team, re: 20...
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10a) Robin Dunn, CAO, and Senior Management Team, re: 20...
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10a) Robin Dunn, CAO, and Senior Management Team, re: 20...
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Page 49 of 172
10a) Robin Dunn, CAO, and Senior Management Team, re: 20...
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Page 50 of 172
10a) Robin Dunn, CAO, and Senior Management Team, re: 20...
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Page 51 of 172
10b) Report No. CS2012-41 , Doug Irwin, Director of Corpo...
"TOwn�of
REPORT
Proud heritage, Exciting Future
Report No. To: Prepared By:
CS2012-041 Council Harold Daynard
Meeting Date: Subject: Motion #
December 5, 2012
Front Photocopier and Fax
Roll #: Machine Lease R.M.S. File#:
RECOMMENDATION(S): Requires Action1 For Information OnIT77
It is recommended that:
1. Report No. CS 2012-041 be received and adopted.
2. That the provisions of the Purchasing and Tendering Procedures By-law be
waived to allow the Township to enter into a lease agreement with Xerox rather
than requesting proposals for photocopier services.
3. That staff be authorized to enter into a 60 month lease agreement with Xerox as
outlined in Report No. CS 2012-041.
BACKGROUND:
The Township currently leases the following Xerox photocopiers and fax machine for
the Administration Centre.
• Xerox 7775— rear photocopier(black and white, colour print and scan capability)
• Xerox 7665—front photocopier(black and white, colour print and scan capability)
• Xerox 5225 — fax machine (sending and forwarding faxes electronically plus
copies)
The Township has been approached by Xerox with a solution that would allow the
Township to enhance its technology and reduce the monthly cost by replacing the
front photocopier and fax machine with newer models before the current lease
expires.
CORPORATE SERVICES December 5,2012
Report No.CS 2012-041 Page 1 of 3
Page 52 of 172
1Ob) Report No. CS2O12-41 , Doug Irwin, Director of Corpo...
ANALYSIS:
The Township's current lease on the Fax Machine and Front Photocopier is outlined in
the below table. The existing lease for the Fax Machine and Front Photocopier was
entered into in May 2009 and expires May 2014.
Current System Current Situation Monthl Eost
Monthly Lease: WC5225/WC7665 $950.80_
Xerox 5225: (Fax Machine) $0.0213 x 944 copies $20.11
cost-per-copy
Xerox 7665: (Photocopier) $0.0128 x 16,342 copies $209.18
B/W Cost- r-co
Xerox 7665: (Photocopier) $0.0128 x 500 copies $214.05
Colour Cost-per-copy $0.1260 x 1,648 copies
Total Monthly Cost: $1,394.14
*Copy volumes based on 6 month average
The proposed solution is outlined in the below table. A Xerox 5325 would be brought in
to replace the current Xerox 5225 fax machine. A Xerox 7775 would then replace the
Xerox 7665.
The proposed solution offers the following benefits:
• Reduced per copy cost for black and white prints
• Reduced per copy cost for colour prints
• Better page per minute print speed
• Faster Processor and Memory
• Front photocopier same model as rear photocopier
■ Same features and options
■ Same user experience
■ Same supplies
■ Same support options
■ Enhanced finisher for booklet creation and folding
Pro osed:S stem Pro osed Situation Monthl ;Gosf:
Monthly Lease: WC5325/WC7775 $947.59
Xerox 5325: (Fax Machine) $0.014 x 944 copies $13.22
Cost-per co
Xerox 7775: (Photocopier) $0.011 x 16,342 copies $179.76
B/W Cost-per-copy
Xerox 7775: (Photocopier) $0.077 x 2,148 copies $165.40
Colour Cost-per-copy
Total Monthly Cost: $1,305.97
Projected monthly
savings of$88.17
*Copy volumes based on 6 month average
CORPORATE SERVICES December 5,2012
Report No.CS 2012-041 Page 2 of 3
Page 53 of 172
10b) Report No. CS2012-41 , Doug Irwin, Director of Corpo...
The Township computers are currently configured with Xerox settings and software and
staff are familiar with the Xerox equipment, thus reducing training needs. Xerox has
provided reliable and prompt service.
It is recommended that the Township accept the proposal and enter into a 5 year lease
for the Xerox 7775 and Xerox 5325 fax machine.
FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT:
The estimated savings based on the Average Monthly Usage and Monthly Lease
Payments are as follows:
• Estimated monthly savings-- $ 88.17
Estimated yearly savings -- $1058.04
POLICIES/LEGISLATION:
. Purchasing and Tendering Procedures By-law No. 2004-112
CORPORATE STRATEGIC GOALS:
Financial Stewardship
• To continue to improve value received in the expenditure of tax dollars as well as
maintaining a financial position that is fiscally sound for the Township.
CONSULTATIONS:
Director of Corporate Services/Clerk
ATTACHMENTS:
None
CONCLUSION:
It is recommended that the provisions of the Purchasing and Tendering Procedures By-
law be waived to allow the Township to enter into a 60 month (5 year) lease for the
Xerox 7775 photocopier and Xerox 5325 fax machine.
Respectfully submitted:
Harold Daynard
Manager of Information Technology
SMT ADProval/Comments. C.A.O. Approval/Comments:
CORPORATE SERVICES December 5,2012
Report No.CS 2012-041 Page 3 of 3
Page 54 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
—V h of
REPORT -
Proud Heritage, Exciting Future
Report No. To: Prepared By:
TES2012-33 COUNCIL MEETING Jerry Ball
Meeting Date: Subject: Motion #
December 5, 2012 Road User& Repair Security
Agreements for Solar Farm
Roll #: Developments by Recurrent R.M.S. File#:
Energy
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. THAT Report No. TES2012-33 be received and adopted.
2. THAT the Mayor and Clerk be authorized to execute the Road User& Repair
Security Agreements for the five Recurrent Energy solar farm locations,
substantially in the form provided as Schedule "A".
3. AND THAT The Clerk prepares the necessary by-laws.
BACKGROUND:
Recurrent Energy is developing 5 solar farms within the Township of Oro-Medonte. The
company approached Township staff, requesting that the Township enter into Road
User& Repair Security Agreements for each of the 5 locations.
The locations are as follows:
Midhurst 3—217 Line 5 North
Midhurst 4—212 Line 6 North
Orillia 1 — 1599 Line 13 North
Orillia 2— 1630 Line 13 North
Orillia 3— 1599 Line 13 North
ANALYSIS:
The Agreement speaks to the fact that the Township may incur expenses related to
road repair as a result of the site construction, and requires the Developer to enter into
the Agreement, and deposit with the Township a$5000 security.
Each site will have a separate Road User& Repair Security Agreement.
Transportation&Environmental Services December 5,2012
Report No.TES2012-33 Page 1 of 3
Page 55 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
The Township has been provided with a Transportation Plan for each site (attached),
which estimates the volume of traffic expected during the construction of the site.
None of the sites are located on Township roads that have a bridge, or another
structure, that may be damaged. The MTO has been contacted by Recurrent Energy in
regards to use of the Line 5 overpass structure.
The Township has required that additional signage regarding temporary truck traffic be
supplied, and put in place by the Developer.
Aird & Berlis have reviewed the contract and are satisfied with the contents from a legal
perspective.
FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT:
The Township is required to take photographic evidence of the existing condition of the
road.
The Developer will deposit$5000 for each site with the Township. This deposit will be
used for any minor costs for repair of the road. This could include things such as cold
patch, gravel, and increased signage.
If any significant damage is done during construction, the Township would complete the
repairs and invoice the Developer for any outstanding costs. There is a provision in the
Agreement for dispute resolution with regard to costs.
POLICIES/LEGISLATION:
N.A.
CORPORATE STRATEGIC GOALS:
Safe & Healthy Community,
Sustainability,
Financial Stewardship
CONSULTATIONS:
Jody Johnson—Aird & Berlis
Steve Reader— Recurrent Energy
Lisa McNiven — Manager of Transportation Services
Transportation&Environmental Services December 5,2012
Report No.TES2012-33 Page 2 of 3
Page 56 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
ATTACHMENTS:
Road User& Repair Security Agreement,
Transportation Plan for each of the 5 sites, with site maps
CONCLUSION:
It is recommended that the Agreement be approved, and that the Mayor and Clerk be
authorized to execute the individual site Agreements.
Respectfully submitted:
Jerry Ball
Director of Transportation & Environmental Services
SMT Approval/Comments: C.A.O. Approval/Comments:
Transportation&Environmental Services December 5,2012
Report No.TES2012-33 Page 3 of 3
Page 57 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
SCHEDULE A
ROAD USER&REPAIR SECURITY AGREEMENT
THIS AGREEMENT(the"Agreement")is made as of the_day of .2012(the"Effective Date")
BETWEEN:
DEVELOPMENT,an Unlimited Liability Corporation
formed pursuant to the laws of the Province of Nova Scotia
(hereinafter called the"Developer")
OF THE FIRST PART
-and-
THE TOWNSHIP OF Oro-Medonte
(hereinafter called the"Township")
OF THE SECOND PART
WHEREAS the Developer has entered into a Feed-In Tariff Contract , 2010 (the "Supply
Contract") with the Ontario Power Authority for the supply of electricity from a proposed commercial
solar energy generating facility(the"Project")to be located on lands and premises within the Township,
which lands and premises are more particularly described in EXHIBIT A attached hereto (the
"Property");
AND WHEREAS the Township desires to recover certain road repair expenses that may be incurred by
virtue of the Project, and the Developer desires to contribute to such reasonable expenses that are
attributable to the Project;
NOW THEREFORE in consideration of the mutual covenants and agreements contained herein and other
good and valuable consideration,the Township and the Developer(the "Parties") agree with each other
as follows:
AGREEMENT
1. Township Development Expenses. The Township has informed Developer that, by virtue of the
development of the Project by Developer, the Township may incur certain expenses related to road
repair, including but not limited to roads and railroad crossings, due to the development of the Project
(collectively,the"Township Development Expenses").
2. Developer Payment Obligations. The Developer agrees to remit to the Township the amount of
FIVE THOUSAND CAD($5,000) (the"Road User's Repair Security"),by way of certified cheque,forthwith
upon execution of this Agreement, which amount shall be deposited with the Township to reimburse
the cost of any and all damage to the Township roads attributed to the Developer, its contractors or
agents.
Development Location and File
Page 58 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
-2 -
3. Together with the Road User's Repair Security,the Developer shall provide the Township with a
transportation plan for the Project,which shall include the route that the Developer, its contractors and
agents will be taking to access the Property, with all roads clearly identified and marked on such
transportation plan.
4. The Developer shall notify the Township no later than fifteen days prior to the date the
Developer, its contractors and agents will begin to access the Property and utilize the route identified in
section 3,above.
5. Upon receipt of the Road User's Repair Security and transportation plan, the Township shall
conduct a Baseline Assessment of the roads identified as part of the Project site access route. The
Township shall, °t its A-ViR diseFetien conduct a survey of all such roads, based on photographic
evidence taken prior to the commencement of Project construction by the Developer, its contractors or
agents.
6, ;The Developer shall notify the Township immediately upon reaching the date on which
commercial operation of the Project is attained, within the meaning of the Supply Contract (the
"Commercial Operation Date'). Within 90 days of being notified of the Commercial Operation Date,the
Township shall complete an inspection of the roads identified as part of the Project site access route and
shall note any damages or items which require repair(the"Damages Assessment"). The Township shall
then forthwith notify the Developer of the results of the Damages Assessment.
7. If no damages to the roads set out on the route identified in section 3, above, are attributable
to the Developer, its contractors or agents,the Road User's Security shall be refunded to the Developer,
without interest.
8. If the Township determines that any damages are attributable to the Developer, its contractors
or agents, the Township may draw upon the Road User's Security to satisfy the cost of repair of such
damages. If the cost to repair such damages, the Township shall carry out, or cause to carry out, the
work required to repair such damages. If the cast to repair any damages attributable to the Developer,
its contractors or agents are less than $5000, the Township will process a refund to the Developer no
later than thirty (30) days following the calculation by the Township of the total and final cost of the
repairs for damages attributable to the Developer, its contractors or agents. If the cost to repair any
damages attributable to the Developer, its contractor or agents are more than$5,000,the Township will
send an invoice to the Developer for those costs more than $5,000, which invoice the Developer shall
pay within thirty(30) days of receipt of such invoice.The Developer will only be liable for costs up to a
maximum of TEN THOUSAND DOLLARS($10,000) in total which includes the$5,000 Road User's Repair
Security.
9. Dispute Resolution. If the Parties cannot agree as to the any aspect of damage the Township
determines is attributable to the roads identified on route set out in section 3, above,either party may
commence a mediation proceeding by giving notice in writing to the other party. Once a notice of
mediation has been served by either party, the Parties shall work together to choose a mediator with
experience in road construction, repair and/or road engineering matters, who shall commence a
mediation within thirty(30) days of being appointed by the Parties. If the dispute cannot be settled by
mediation,the provisions of the Arbitration Act,1991,S.O.2001,c.17.
10. Expiration Date. If the Commercial Operation Date does not occur within five (5) years of the
Effective Date, this Agreement shall terminate and be deemed to be null and void and of no further
Page 59 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
-3 -
force or effect and the Township shall return the Road User's Security to the Developer, without
interest.
11. Notice. All invoices, notices and communications to the Developer in connection with this
Agreement shall be addressed to:
RE Orillia 1 ULC
Attention: Mr.Bob Leah
300 California Street,7th Floor
San Francisco,CA 94104
Telephone:312-268-6851
Facsimile:416-971-5672
Email: bob.leah @recurrentenergy.com
with a copy to:
RE Orillia 1 ULC
Office of the General Counsel
300 California Street,7th Floor
San Francisco,CA 94104
All invoices, notices and communications to the Township in connection with this Agreement shall be
addressed to:
The Township of Oro-Medonte
Attention: Director of Transportation&Environmental Services
148 Line 7 S Box 100
Oro,Ontario, LOL 2X0
Telephone:705-487-2171
Facsimile:705-487-0133
With a copy to the attention of the Township Clerk,at the same address and facsimile
number
Notices sent by facsimile shall be deemed delivered on the day that they are sent by facsimile,with
proof of successful facsimile transmission.
12. Amendments. No amendment to this Agreement shall be permitted, except by the written
mutual consent of both Parties,and any amendment shall be in writing.
13. Entire Agreement. This Agreement constitutes the entire agreement or understanding between
the Parties with respect to the subject matter hereof and supersedes all prior negotiations and
documents in relation thereto,and each Party acknowledges that there are no collateral representations
or warranties made by either in respect of the subject matter of this Agreement.
14. Counterparts. This Agreement may be executed in multiple counterparts,each of which shall be
deemed an original,and all of which together shall constitute a single instrument.
Page 60 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
-4-
IN WITNESS WHEREOF this Agreement has been executed by the Parties under seal by their authorized
signing officers to be effective as of the date first set out above.
THE TOWNSHIP OF Oro-Medonte RE Orillia 1 ULC
Per: Per:
Name: Harry Hughes Name:
Title: Mayor Title:
Per: Witness
Name:J. Douglas Irwin
Title:Clerk I have authority to bind the Corporation.
Page 61 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
-5-
EXHIBIT A
LEGAL DESCRIPTION OF THE PROPERTY
Page 62 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
RR Mic hurst 3 ULC
214 King Street West,Suite 401-2 416.477.3445(p) www.recurrentenerFi.com
Toronto,ON M5J 2H5 416.971.5672(f)
RECURRENT
ENERGY
September 11,2012
Re:Transportation Plan for RE Midhurst 3 ULC
The transportation plan for the RE Midhurst 3 ULC is as follows:
Access
The general plan to access the site is via Highway#11 towards 5 Line North. Right turn on 5 Line North.
Project is on RHS of road.
Note that local workers will use various other roads to travel between home and work.
Estimate of Anticipated Volume and Duration of Traffic
Estimated traffic volumes to the site are listed below. It is important to note that the volumes will be
distributed over the course of the ten-month duration of the Project.
1. Passenger vehicle traffic for those working on-site arriving before 7:OOAM and leaving after 5:OOPM
daily is expected to be approximately 100 vehicles at the peak(for a duration of three months).
2.Approximate Truck deliveries and removal of materials:
- Clearing Equipment 5 trucks over 1 week
- Grading equipment 5 trucks over 2 weeks
- Road material 200 trucks over 2 weeks
- Fence material 20 trucks over 4 weeks
- Site offices 5 trucks over 1 weeks
- Foundations and equipment 50 trucks over 2 months
- Racks 20 trucks over 2 months
- Wire 30 trucks over 3 months
- Modules 150 trucks over 3 months
- Inverters 10 trucks over 2 weeks
- Substation Equipment 20 trucks over 3 months
- Diesel Fuel 1 truck per day
- Miscellaneous Deliveries&Removals 1000 trucks over the course of the project
Safety
We do not expect a large volume of trucks at any one point in time,and as such, road safety will not be
compromised. Attached is a map outlining the traffic route.
Sincerely,
Bob Leah
Page 63 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
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Page 64 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
214 King Street West,Suite 401-2 416.477.3445(p) www.recurrentenergy.com
Toronto,ON M5J 2N5 416.971.5672(f)
RECURRENT
ENERGY
August 24, 2012
Re:Transportation Plan for RE Midhurst 4 ULC
The transportation plan for the RE Midhurst 4 ULC is as follows:
Access
The general plan to access the site is via Highway#11 towards 5 Line North. Project site is located on
exit ramp directly off Highway#11.
Note that local workers will use various other roads to travel between home and work.
Estimate of Anticipated Volume and Duration of Traffic
Estimated traffic volumes to the site are listed below. It is important to note that the volumes will be
distributed over the course of the ten-month duration of the Project.
1. Passenger vehicle traffic for those working on-site arriving before 7:OOAM and leaving after 5:OOPM
daily is expected to be approximately 100 vehicles at the peak(for a duration of three months).
2.Approximate Truck deliveries and removal of materials:
- Clearing Equipment 5 trucks over 1 week
- Grading equipment 5 trucks over 2 weeks
- Road material 200 trucks over 2 weeks
- Fence material 20 trucks over 4 weeks
- Site offices 5 trucks over 1 weeks
- Foundations and equipment 50 trucks over 2 months
- Racks 20 trucks over 2 months
- Wire 30 trucks over 3 months
- Modules 150 trucks over 3 months
- Inverters 10 trucks over 2 weeks
- Substation Equipment 20 trucks over 3 months
- Diesel Fuel 1 truck per day
- Miscellaneous Deliveries&Removals 1000 trucks over the course of the project
Safety
We do not expect a large volume of trucks at any one point in time, and as such, road safety will not be
compromised. Attached is a map outlining the traffic route.
Sincerely,
Bob Leah
Page 65 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
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Page 66 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
224 King Street West,Suite 401-2 416.477.3445(p) www.recurrentenergy.com
Toronto,ON M5J 2H5 416.9715672(f)
RECURRENT
ENERGY
August 22,2012
Re:Transportation Plan for RE Orillia 1 ULC
The transportation plan for the RE Orillia 1 ULC is as follows:
Access
The general plan to access the site is via Hwy 11 to Old Barrie Road East,which becomes Regional
Road 11,then 13 Line North to the project site.
Note that local workers will use various other roads to travel between home and work.
Estimate of Anticipated Volume and Duration of Traffic
Estimated traffic volumes to the site are listed below. It is important to note that the volumes will be
distributed over the course of the ten-month duration of the Project.
1. Passenger vehicle traffic for those working on-site arriving before 7:OOAM and leaving after 5:OOPM
daily is expected to be approximately 100 vehicles at the peak(for a duration of three months).
2.Approximate Truck deliveries and removal of materials:
Clearing Equipment 5 trucks over 1 week
Grading equipment 5 trucks over 2 weeks
Road material 200 trucks over 2 weeks
Fence material 20 trucks over 4 weeks
Site offices 5 trucks over 1 weeks
Foundations and equipment 50 trucks over 2 months
Racks 20 trucks over 2 months
Wire 30 trucks over 3 months
Modules 150 trucks over 3 months
Inverters 10 trucks over 2 weeks
Substation Equipment 20 trucks over 3 months
Diesel Fuel 1 truck per day
Miscellaneous Deliveries&Removals 1000 trucks over the course of the project
Safety
We do not expect a large volume of trucks at any one point in time, and as such, road safety will not be
compromised. Attached is a map outlining the traffic route.
Sincerely,
Bob Leah
Page 67 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
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Page 68 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
214 King Street West,Suite 401-2 416.477.3445(p) www,recurrentenergy.com
rorento,ON M5J 2115 476.971.5672(f)
RECURRENT
ENERGY
April 9,2012
Re:Transportation Plan for RE Orillia 2 ULC
The transportation plan for the RE Orillia 2 ULC is as follows:
Access
The general plan to access the site is via Hwy 11 to Old Barrie Road East,which becomes Regional
Road 11,then 13 Line North to Orillia 2.
Note that local workers will use various other roads to travel between home and work.
Estimate of Anticipated Volume and Duration of Traff ic
Estimated traffic volumes to the site are listed below. It is important to note that the volumes will be
distributed over the course of the ten-month duration of the Project.
1. Passenger vehicle traffic for those working on-site arriving before 7:OOAM and leaving after 5:OOPM
daily is expected to be approximately 100 vehicles at the peak(fora duration of three months).
2.Approximate Truck deliveries and removal of materials:
- Clearing Equipment 5 trucks over 1 week
- Grading equipment 5 trucks over 2 weeks
- Road material 200 trucks over 2 weeks
- Fence material 20 trucks over 4 weeks
- Site offices 5 trucks over 1 weeks
- Foundations and equipment 50 trucks over 2 months
- Racks 20 trucks over 2 months
- Wire 30 trucks over 3 months
- Modules 150 trucks over 3 months
- Inverters 10 trucks over 2 weeks
- Substation Equipment 20 trucks over 3 months
- Diesel Fuel 1 truck per day
- Miscellaneous Deliveries&Removals 1000 trucks over the course of the project
Safety
We do not expect a large volume of trucks at any one point in time,and as such, road safety will not be
compromised. Attached is a map outlining the traffic route.
Sincerely,
Bob Leah
Page 69 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
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Page 70 of 172
1Oc) Report No. TES2O12-33, Jerry Ball, Director of Tran...
214 King Street West,Suite 4011-2 416.477,3445(p) www.recurrentenerpy.com
Toronto,ON M5!2H5 415.9715672(f)
RECURRENT
ENERGY
August 22,2012
Re:Transportation Plan for RE Orillia 3 ULC
The transportation plan for the RE Orillia 3 ULC is as follows:
Access
The general plan to access the site is via Hwy 11 to Old Barrie Road East,which becomes Regional
Road 11,then 13 Line North to the project site.
Note that local workers will use various other roads to travel between home and work.
Estimate of Anticipated Volume and Duration of Traffic
Estimated traffic volumes to the site are listed below. It is important to note that the volumes will be
distributed over the course of the ten-month duration of the Project.
1. Passenger vehicle traffic for those working on-site arriving before 7:OOAM and leaving after 5:OOPM
daily is expected to be approximately 100 vehicles at the peak(for a duration of three months).
2.Approximate Truck deliveries and removal of materials:
Clearing Equipment 5 trucks over 1 week
Grading equipment 5 trucks over 2 weeks
Road material 200 trucks over 2 weeks
Fence material 20 trucks over 4 weeks
Site offices 5 trucks over 1 weeks
Foundations and equipment 50 trucks over 2 months
- Racks 20 trucks over 2 months
Wire 30 trucks over 3 months
Modules 150 trucks over 3 months
Inverters 10 trucks over 2 weeks
- Substation Equipment 20 trucks over 3 months
- Diesel Fuel 1 truck per day
Miscellaneous Deliveries&Removals 1000 trucks over the course of the project
Safety
We do not expect a large volume of trucks at any one point in time,and as such, road safety will not be
compromised. Attached is a map outlining the traffic route.
Sincerely,
Bob Leah
Page 71 of 172
10c) Report No. TES2012-33, Jerry Ball, Director of Tran...
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Page 72 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
T h- )f
REPORT
.Proud Heritage, Exciting Future
Report No. To: Prepared By:
TES2012-34 Council Jerry Ball
Meeting Date: Subject: Motion #
December 5, 2012 County Road 49/Memorial
Ave., Municipal Highway
Roll #: Agreement R.M.S. File#:
RECOMMENDATION(S): Requires Action XX For Information Only
It is recommended that:
1. THAT Report No.TES2012-34 be received and adopted.
2. THAT the Township enter into the Municipal Highway Agreement, with the
County of Simcoe, to accept County Road 49 from Woodland Drive to Highway
11, as a Municipal Road.
3. THAT the Township of Oro-Medonte enters into a Road Maintenance Agreement
with the City of Orillia, for future winter/summer maintenance on County Road 49.
4. THAT County Road 49 is renamed in accordance with the Township's street
naming Policy.
5. AND THAT the County of Simcoe is notified of Council's decision under the
Director of Transportation and Environmental Services signature.
BACKGROUND:
In June of 2012, Council received report TES2012-15 recommending that the Township
enter into the Municipal Best Effort Agreement with the County of Simcoe. This
Agreement identified that Line 7 North, from Highwayl l North to County Road 22, be
included in the County Highway System, which was identified in the County
Transportation Master Plan.
Also in this plan, County Road 49, from Woodland Drive westerly to Highway 11, which
includes a portion of Line 15 North, no longer met the requirements of a County Road,
and was identified to be removed from the County's Highway System.
Section 52(4) of the Municipal Act, 2001 S.O. 2001, c.25, authorizes an upper-tier
Municipality to remove highways from its highway system, and place them under the
jurisdiction of a lower tier Municipality.
Transportation and Environmental Services December 5,2012
Report No.TES2012-34 Page 1 of 3
Page 73 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
As such, a second Municipal Highway Agreement was presented indicating that the
south, and east/west portion of County Road 49, be downloaded to the Township of
Oro-Medonte, and the north portion be downloaded to the City of Orillia. Draft plans will
be presented to describe the proposed transferred sections.
ANALYSIS:
Township and City staff have met with County staff to review the proposal and clarify
the road sections that would be transferred, and also inspect the road condition for need
of repairs or maintenance. The road and surface appears to be in good condition, and
requires no immediate work. The only concern that staff has is with section 8.1 of the
Agreement, where it is stated that the Township shall pay all costs for the County to
identify and correct all title issues. County staff was questioned on this statement and
have now agreed to pay all costs associated with this transfer.
At present, County Road 49 is owned by the County of Simcoe and the City of Orillia,
whom provides the winter maintenance.
Upon removal of County Road 49 from the County Highway System, registration of the
draft reference plans, and finalization of the legal description as listed in this Agreement,
the County will continue to provide winter maintenance for one additional winter season.
The Municipality and the City of Orillia must enter into a Road Maintenance Agreement,
to identify winter and summer maintenance, beginning in the spring of 2013 forward.
FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT:
• The increased financial costs to provide maintenance, and future capital
upgrades.
• Added risk and liability, with increased road mileage and high traffic volume.
POLICIES/LEGISLATION:
Municipal Act 2001 Section 52(4)
CORPORATE STRATEGIC GOALS:
Quality of Life,
Service Excellence,
Safe & Healthy Community,
External Relations
CONSULTATIONS:
Director of Corporate Services
Director of Development Services
Transportation and Environmental Services December 5,2012
Report No.TES2012-34 Page 2 of 3
Page 74 of 172
1Od) Report No. TES2O12-34, Jerry Ball, Director of Tran...
ATTACHMENTS:
Draft, Municipal Highway Agreement
CONCLUSION:
As the County has the authority to download certain highways to lower tier
Municipalities, and the Transportation Master Plan has identified County Road 49 as not
meeting the criteria for a County Road, it would be recommended to enter into the
Municipal Highway Agreement with the County of Simcoe.
Respectfully submitted:
Jerry Ball,
Director, Transportation and Environmental Services
SMT Approval/Comments: C.A.O. Approval/Comments:
Transportation and Environmental Services December 5,2012
Report No.TES2012-34 Page 3 of 3
Page 75 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
o
t
'A A'A'A•J'
CO B/ SE� t6
HIV
of
MUNICIPAL HIGHWAY AGREEMENT.,
(Removal of the southerly half of County, 49/Memorial'Avpnue from the
westerly limit of Woodland Drive, west;tol e easterly limit of ff1e.'off ramp of
Highway 11, part of Woodland Drive the southerlj!•.half of Cour ty;Road
49/Memorial Avenue from the westerly Iimt�:of;Highkvay 11 to the westerly limit of
Line 15 and that part of Memorial Avenue%Lr'e !'S'North commencing at the
curve between Highway 11 South`:'and Line 16:lW th continuing south to the off
ramp of Highway 11 South froh;'tt e;Go.unty of'S:ii oe Highway System)
BETWEEN.
THEz'.QRPORp► ION..OF THE:COUNTY OF SIMCOE
"County"
and -
THE CQRPORA ON OF THE TOWNSHIP OF ORO-MEDONTE
"Township"
C
Page 76 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
Table of Contents
RECITALS .................................•...................................... ..3
............:.......
1. COMPLIANCE WITH SECTION 270................ .........................................4
2. COUNTY BY-LAW.....................................................................................4
3. REMOVAL DATE...........................:•..........................................................4
4. MAINTENANCE _ 4
5. ON-GOING CO-OPERATION " 5
;.z ...........
............ .;;;,, ,
6. ASSUMPTION OF OBLIGATIONS �''' `��``�
7. CORRECTION OF TITLE ISSUES
.....................5
8. PAYMENT................................... ..............5
............:...,..
9. INSURANCE ..... 6
10. ASSUMPTION OF LIABILITY
11. INDEMNITY ................... .......... .......................................•7
12, ENTIRE AGREEMENT
.................................7
13. NO MODIFICATIQN ,.;........ .......................................7
14. SEVERABIL TY" .........: ..:.:...........::::.................•.......................................•...7
15. RECITALS,;.':
.:,:;, 7
,
18. NOTICES
..................•....................................7
>.....,
17. I.NT:ER`PPETATIONJ'OF AGREEMENT...................
18.:; URTHER AS!-VRAN:C,ES ........................-......................
9
19.
1/!IAIVER. :`:? ;.........:........................................•.... 9
20. GOVERNING LAW....................................................................................9
21. SCHEIJUES< >.:.............•............................•.............
22. BINDING ....................
9
23. EFFECTIVE DATE........•................................................... ,...10
...................
SCHEDULE"A"-LEGAL DESCRIPTION OF IDENTIFIED HIGHWAYS ..........11
SCHEDULE "B"--DRAFT COUNTY OF SIMCOE BYLAW FOR THE REMOVAL
OF HIGHWAYS FROM THE COUNTY OF SIMCOE HIGHWAY SYSTEM........12
Page 77 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
MUNICIPAL HIGHWAY AGREEMENT
(Removal of the southerly half of County Road 49/Memorial Avenue from the
westerly limit of Woodland Drive, west to the easterly limit of the off ramp of
Highway 11, part of Woodland Drive, the southerly half of County Road
49/Memorial Avenue from the westerly limit of Highway 11 to the westerly limit of
Line 15 and that part of Memorial Avenue/Line 15 North commencing at the
curve between Highway 11 South and Line 15 North continuing south to the off
ramp of Highway 11 South from the County of Simcoe Highway System)
BETWEEN:
THE CORPORATION OF THE,.CbUNTY OF lI IICOE
"county„
- and -
THE CORPORATION OF THE TO.WN;S -lIP'YOF ORO-MEDONTE
"Township"
Collectively "the Parties"
RECITALS
The County's highway'system consists primarily of two lane arterial highways,
which mov ;the traffic::,>tlVough the County, providing direct access to major
residential, co'i-mercia<:'and industrial centres, both within and outside the
County, as well`& ,gs.:ving the needs of the residents that live along the County's
highways.
As a result of the County of Simcoe Transportation Master Plan, the County has
identified highways which are no longer required to be included in the County's
highway system.
The identified highways within the Township of Oro-Medonte are County Road
49/Memorial Avenue and Memorial Avenue/Line 15 North, which are more
particularly described in Schedule "A"attached ("Identified Highways").
3
Page 78 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
Section 52(4) of the Municipal Act, 2001, S.O. 2001, c.25 ("Municipal Act')
authorizes an upper-tier municipality to remove highways from its highway
system, and place them under the jurisdiction of a lower tier municipality.
The Parties have entered into this agreement ("Agreement") to set out the terms
upon which the Parties have agreed to the County removing the Identified
Highways from the County's highway system and placing them under the
jurisdiction of the Township.
NOW THEREFORE in consideration of the County and the Township agreeing to
the terms of this Agreement and the County agreeing t0„remove the Identified
Highway's from the County's highway system and .placing them under the
jurisdiction of the Township, and the Township..,.,_ J. County agreeing to
maintenance responsibilities for the Identified 1-11ah” ays the Parties agree as
follows:
1. COMPLIANCY WITH SECTION 27Q;"§,-_`-`;::
1.1. The County and the Township will'be responsile for complyrg with any
terms of their respective policies urid6t%;;se6.fi& 270 of the Municipal Act
which would apply to theldentified I1ig %iays being removed from the
County's highway system:::::;.:;
2. COUNTY BY-LAW
2.1. County staff ±r�nll pres�rif, a by lav�ie to County Council, substantially in the
form set;0.)d 'in Sched0le "B" 6%ched, pursuant to section 52 of the
Municipa)'' Aft to rerriove the Icieiti#led Highways from the County's
>:..:
highway system;ar?.d?pace( iem;.:under the jurisdiction of the Township.
3.1. -:;'The County ari Ahe Tavrnship agree that the Identified Highways shall be
rbiboved from `th:e County's highway system and placed under the
jur'isd qtion of the`'bwnship as of thirty (30) days after passage of the by-
law attached as' chedule B, and execution of this Agreement by both
Parties:`';,,. .
4. MAINTI=NAIVCE
4.1. The County shall remain responsible for non-winter maintenance of the
Identified Highways to the County's maintenance standards until the
Removal Bate herein at which time the Township will assume
responsibility for all non-winter maintenance.
4.2. The Parties acknowledge that there is an existing Road Maintenance
Agreement between the County and the City of Orillia which deals with
winter maintenance of the Identified Highways, The Parties further
4
Page 79 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
acknowledge that this Road Maintenance Agreement provides that from
November 1 to April 15 the County provides winter maintenance on
certain roads located within the City of Orillia in exchange for the City of
Orillia providing winter maintenance on the Identified Highways. The
County agrees that it will continue to be responsible for winter road
maintenance for the roads within the existing Road Maintenance
Agreement for one (1) additional winter season after the removal date
herein, and the City of Orillia will retain responsibility for winter
maintenance of the Identified Highways from the removal date herein
forward until a new Agreement is entered into between the Township of
Oro-Medonte and the City of Orillia, which will not inyolve the County as a
party.
5. ON-GOING CO-OPERATION
5.1. The County agrees to share with the T6 hship all information that it has,
on the Identified Highways including--;:'.hut not limited ta4 ownership, and
maintenance.
6. ASSUMPTION OF OBLIGATIONS
6.1. The Township agrees t0 ass,ur M.e. all obllg'a't ons, financial or otherwise, in
relation to all agreements eurreritly^ place between the County and any
other party, affecting the IdiQIj,fied l jgt i?v ys,'in kuding but not limited to
agreements with 'Canadian Pacific Railvvay Trans Canada Pipeline, any
utility provider,Qr`ari�o her party' as of the Removal Date set out in this
Agreement? ':�,`
7. CORRECTIO:NQF.T!7'LEISUIS
7.11 T(e''Ctoun:# ;.;agrees rto assist the Township in all respects required to
dentify and',>;;correct`;!any title issues, relating to the highways to be
4..emoved from:" te.Cour3ty s highway system. The County further agrees
`th'ai;,it will complete all title searches required and identify all title issues,
aril o-ordinate & rectification of any title issues, so that good title can
be afat ned by-1 ,e4'Township, with the County directing that the title work
will be co ,pl..etl`'by their solicitors and surveyors.
8. PAYMENT
y . :
8.1. The Township shall pay all costs for the County to identify and correct all
title issues. The Township shall pay 50% of the County's costs for the
preparation and negotiation of this Agreement, and for all work required to
effect the removal of the Identified Highways from the County's highway
system, including but not limited to, all County of Simcoe, legal costs, and
surveying costs.
5
Page 80 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
82 The Township is 100% responsible for their own legal costs should they
utilize the services of their own lawyer during the negotiation of this
Agreement or at any time during the process of completing the terms of
this Agreement.
9. INSURANCE
9.1. The County will continue to insure the Identified Highways until the later of
the Removal Date or the date upon which all Maintenance obligations of
the County have terminated, pursuant to this Agreement.
9.2. The Township shall obtain insurance coverage for;j-hi Identified Highways
as of the earlier of the Removal Date set out h6rein, or the date upon
which any Maintenance obligations are;; Married by the Township
pursuant to this Agreement.
9.3. In the event that Maintenance obligations for the Township commence
prior to the Removal Date the Tpuirship shall comply wit t`the following
insurance provisions:
9.3.1. The Township shall:;,provide to'<'t County, on or prior to the
execution of this Agreim.ent, a suita`I1 ..policy of general municipal
liability insurance coveraggi e:an.d. a ceifi:cate of insurance, for the
Identified Highways fOr the" agreed cip.an maintenance period,
naming the County as An,additi6n--,insured in an amount sufficient
to cov 'r> liabij.ties thafi>y iiay arise` in connection with the
mair1eiance and repair "olligations imposed by this Agreement,
aril%'irt:,accordar:ce with gc'd municipal practice. This coverage
shall b'a fior a i?nirita'lam of $6;(3001000.00, and shall be satisfactory
to the Coflnt}%~for the puhpose of indemnifying the County from any
"loss ;arising.:;from claims or damages, injury or otherwise in
connection wfih the work done by or on behalf of the Township.
9'.-- The insuror%ce policy shall contain a cross-liability and severability
of interest<�;'lause, and shall name the County as an additional
'`ftured.
9.3.3. The ';insurance policy shall contain a thirty (30) days notice
cancellation.
9.3.4. The Insurance policy shall be maintained in full force and effect by
the Township until all maintenance responsibility for the Identified
Highways become the County's responsibility.
9.3.6. The issuance of the insurance policy shall not be construed as
relieving the Township from any liability or responsibility for any
claims in excess of the policy limits and the County may in their
sole discretion require a greater minimum amount.
6
Page 81 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
10. ASSUMPTION OF LIABILITY
10.1 The Township agrees to assume liability for all matters that arise after the
Effective Date and for all matters that may arise in the future in relation to
any claim or possible claim for any incident that may have occurred prior
to the Effective Date.
11. INDEMNITY
11.1. The Township hereby indemnifies and saves harmless the County from
and against all liability, losses, damages or costs ±vlatsoever which may
have arisen in the past or which may arise in..tt e,future, either directly or
indirectly by reason of any act, neglect ,0 fbkk
ql of the part of the
Township, its servants, employees, Goritactors`"';b'nd agents, in the
performance or partial performance e`"Failure to 4_frn and carry out
any obligation imposed or assume to this Agreement.
12. ENTIRE AGREEMENT
12.1. This agreement shall constitute the enfire-agreement between the Parties
pertaining to the subject rja"' thereof,
13. NO MODIFICATION
13.1. Na madificatiQn of r :amendrn- to this Agreement shall be valid or
binding unle:�':s"set fortiir writing` nd duly executed by the Parties hereto.
14. SEVER,ABILI j"Y
14.1. :Tte"`CciuntyiYand'tEa ;;Township agree that all covenants contained in this
<: Agreement shall be`6& rable unless specifically stated otherwise herein,
that should ;:any co'l��rtant or condition in this Agreement be declared
14 a or uneri rceable by a Court of competent jurisdiction, the
reining coven nts and the remainder of the Agreement shall remain
valid"arid,not ter-:J to thereby.
15. RECITALS::>' `''``
15.1. The County and the Township agree that ail recitals are deemed to be
true, and shall be incorporated as terms of the Agreement.
16. NOTICES
16.1. Where this Agreement requires notice to be delivered by one party to the
other, such notice shall be in writing and delivered either personally, by
facsimile transmission, email or by courier from one party to the other at
their addresses noted below. Such notice shall be deemed to have been
7
Page 82 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
given, if by personal delivery, on the date of delivery, and if by facsimile
transmission, or email on date of delivery with electronic confirmation of
receipt obtained, and if by courier, on the second (2"d) business day
following the sending thereof which for the purposes of this Agreement
shall be deemed to exclude Saturdays, Sundays and statutory holidays:
County:
County of Simcoe
Administration Centre
1110 Highway 26
Midhurst, Ontario LOL 1X0
Attention: Jim Hunter, Director Transportation Construction
Brenda Clark, County Clerk
Fax: 705-727-7984
Tel: 705-726-9300
Email: Jim,Hunter @simcoe 6W.,
Email: Brenda,Clark @simcoe:cal :_ '''
Township;
Township of Oro-Medonte
148 Line 7 South rr
Oro, Ontario LOL 2X0.
Afifiention erry Batt; Director, Transportation & Environmental
=<.Service <>'
Iou g:Ii
Fay"= 705=48,7-0"1' .:
el: 705-487217'!
'EjbAil: jbaftoro-rr edonte.ca
dirW, oro-medonte.ca
Addresses;,>,teleplione and fax numbers and email addresses may be
changed bj)'v%"i ten notice to the parties.
17. INTERPRETATION OF AGREEMENT
17.1. The headings, sections, subsections, and clauses are inserted for
convenience of reference only, and shall not affect the construction or
interpretation of this Agreement.
17.2. This Agreement shall be construed with all changes in number and gender
as may be required by the context.
8
Page 83 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
17.3. Reference herein to any statute or any provision thereof shall include such
statute or provision thereof as amended, revised, re-enacted and/or
consolidated from time to time and any successor statute thereto.
17.4. All obligations herein contained, although not expressed to be covenants,
shall be deemed to be covenants.
17.5. Whenever a statement or provision in this Agreement is followed by words
denoting inclusion or example and then a list of or reference to specific
items, such list or reference shall not be read so as to limit the generality
of that statement or provisions, even if words such as "without limiting the
generality of the foregoing" do not precede such listor reference.
18. FURTHER ASSURANCES
18.1. The County and Township shall ;pX Bute, such`'-14rther and other
documents, as required to affect the,,.pr`ovisions of this Agre, t.
19. WAIVER
19.1. The failure of the County.;_.at any #inie' o' require performance by the
Township of any obligatid f,;0i:d r,#his Agreem ent shall in no way affect its
right thereafter to enforc&=s-uch >o:'li, ation,""'riOr;.:shall the waiver by the
County of the performance' f,any pp1.[g. tjon'leeunder be taken or be
held to be a waiuur bf;.the perfatmanra '"of the dame or any other obligation
hereunder a#,0'y'latergtifne. Tf% ounty shall specifically retain its rights
at law to efor`"ce this reement ;
q,
20. GOVERNING .AWS::
20.1. This Agreement shall be governed by and has been construed in
accordance�vri h„the'I'aws of the Province of Ontario and shall be treated in
- 11 respects as`;0&-Ontaff. ontract.
21. SditD ES
21.1. The folliing.aached Schedules form part of this Agreement:
Schedule "A”— Legal Description of the Identified Highways
Schedule "B" — Draft County of Simcoe Bylaw for the Removal of
Highways from the County of Simcoe Highway System
22. BINDING
22.1. This agreement shall be binding upon and enure to the benefit of the
Parties to this agreement and their respective administrators, successors
and assigns.
9
Page 84 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
23. EFFECTIVE DATE
23.1. This,Agreement is effective from the date that it is executed by the County
and the Township.
THE PARTIES HAVE SIGNED THIS AGREEMENT ON THE DATES SET OUT
BELOW:
DATE: THE CORPORATION OF THE
COUNTY OF SIIVMCOE
Cal,p �terson,
sreni.aGlrk, County Clerk
have:;: authority to bind the
corporation
DATE: %;THE CORPORATION OF THE
`TOWNSHIP OF ORO-MEDONTE
ti..
Harry Hughes, Mayor
Doug Irwin, Director, Corporate
Services/Clerk
We have authority to bind the
corporation.
10
Page 85 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
SCHEDULE "A" _ LEGAL DESCRIPTION OF IDENTIFIED
HIGHWAYS
All of PIN 58566--0101 (LT) Road Allowance between Concessions 1 & 2,
formerly South Orillia between R0841536 &
South limit of Lot 12, Concession 2; Part of Lot
1, RCP 1720, formerly South Orillia; Part Lot
13-14, Concession 1, formerly South Orillia as
IN R0769239; AKA King's Highway 11B,
Highway No 7183, all inthe Township of Oro-
Medonte, County of Simcoe
All of PIN 58566-0102.(LT) Part of Lot 1, RGR' 1720,formerly South Orillia,
as in R01412275, all in tl.'e-,Township of Oro-
Medonte, Q-60 ty of Simcoe " �,*.
All of PIN 58566-0103 (LT) Block A, Plan 13,..4..9, formerly ' .p, th Orillia,
Township'of Oro-lUl; donte, County of Simcoe
All of PIN 58566-0104 (LT) >:; Part Jamieson°;;..Drive, Plan 1349, formerly
:Souftl:_Orillia, Jarieson Crescent, (formerly
J;amieson ::l3rive) asn 801412275, between
RP1720, Township of Oro-
MedQ:_nt :,`Countp of.Simcoe
All of PIN 58566-0267 (LT) Block ;.Plan 1349, formerly South Orillia; Part
J.amiesor' Drive, Plan 1349, formerly South
flia,.,JaiAieson Crescent (formerly Jamieson
Drive)`as in R01412276 abutting Lot 8, Plan
RCP1720, Township of Oro-Medonte, County
of Simcoe
All of PIN,8566-0258 (L7 Block C, Plan 1349, formerly South Orillia; Part
Mary Street, Plan 1349, formerly South Orillia,
as in R01412275, Township of Oro-Medonte,
County of Simcoe
Part of PIN 58569-0001 (LT) Part of Lot 12, Concession 2, formerly South
Orillia, being Parts 2 & 3, Plan 51R- ,
Township of Oro-Medonte, County of Simcoe
Part of PIN x$570}00f3 `(LT) Part of Lot 12, Concession 2, formerly South
Orillia, as in R077066, known as Highway 11 B
lying North of Lot 13, Concession 2, being Part
2, Plan 51R- , Township of Oro-Medonte,
County of Simcoe
11
Page 86 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
SCHEDULE "B" — DRAFT COUNTY OF SIMCOE BYLAW FOR
THE REMOVAL. OF HIGHWAYS FROM THE COUNTY OF SIMCOE
HIGHWAY SYSTEM
BY-LAW NO.
OF
THE CORPORATION OF THE COUNTY OF SIMCOE
A Fay-law of The Corporation of the County
of Simcoe ("County") to remove an ., pper-
tier highway from the County,,Oi,"tk' y
system and have it come -finder the
jurisdiction of, and farm part Qf tt7e li gh.
system for the Corporation-:of the TownShip
of Oro-Medonte ("Township")
WHEREAS Section 9 of the Municipal Act, 2001<..S.O. 200t,"=]..,.,025 grants
municipalities the powers of a natural person for; Any purposes including the
execution of agreements.
AND WHEREAS Section 52(4}` gf 't :;;:1!!lunicipalgct, 2001, S.O. 2001, c.25
permits an upper-flier municipality tv rerri`ave highway from its highway system.
AND WHEREAS Sectran 2{5} of th _:Municipal t7
01,2001, S.O. 2001, c.25
causes the removed%=highway;;to be ' ome under jurisdiction of the lower-tier
municipality in wol.Wthe high' is laca e.
AND WHEREAS Bythq adoption:of Co., mtifee Item No. _ dated
County Cauricil deems it `appropri afe =fo remove from the County's highway
system,,) 'at por"ti64 of Gd.binty Road 49/Memorial Avenue and Line 15 North in
Oro.Nleclonte, as desc`r bed`if chedule"A"attached ("Identified Highways").
NOW THEREFORE tli'eCouncil of The Corporation of the County of Simcoe
enacts as follows:
1. THAT ;bounty has agreed to enter into a Municipal Highway
Agreemeil<(Removal of the southerly half of County Road 49/Memorial
Avenue from the westerly limit of Woodland Drive, west to the easterly
limit of the off ramp of Highway 11, part of Woodland Drive, the southerly
half of County Road 49/Memorial Avenue from the westerly limit of
Highway 11, to the westerly limit of Line 15 and that part of Memorial
Avenue/Line 15 North commencing at the curve between Highway 11
South and Line 15 North continuing south to the off ramp of Highway 11
South) with the Township in the form and content as set out in Schedule
B attached.
12
Page 87 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
2. AND THAT the Indentified Highways as set out in Schedule A attached,
be removed from the County's highway system so that they will come
under the jurisdiction of the Township.
3. AND THAT the Identified Highways shall be removed from the County's
Highways system at 12,01 a.m. on the 1St day of June, 2012.
4. AND THAT the Township will assume responsibility for all maintenance
and repair of the Identified Highways as set out in the Municipal Highway
Agreement attached as Schedule B.
5, AND THAT the Warden and County Clerk are�.6`'eby authorized to take
all necessary actions to carry out the provision`s':: of this by-law including
the execution of any and all documents 1o"10alize"'this;.matter.
6. AND THAT all recitals and Schedu,les'`A" and "B" attact-%ed, form part of
this By-law,
7. AND THAT this By-law shall come'i to,fQ,rc4 end take effect immediately
upon the approval of County Council.``';;:,.;;;;."
By-law read a first time and taker!:as''reaa secondand third time and finally
enacted this day of 20
>,
Cal Patterson,Warden
S-
Brenda Clark, County Clerk
13
Page 88 of 172
10d) Report No. TES2012-34, Jerry Ball, Director of Tran...
SCHEDULE "A"-LEGAL DESCRIPTION
/All of PIN 58566-0101 (LT) Road Allowance between Concessions 1 & 2,
formerly South Orillia between R0841536 &
South limit of Lot 12, Concession 2; Part of Lot
1, RCP 1720, formerly South Orillia; Part Lot
13-14, Concession 1, formerly South Orillia as
IN R0769239; AKA King's Highway 11B,
Highway No 7183, all in the Township of Oro-
Medonte, County of Simcoe
l/All of PIN 58566-0102 (LT) Part of Lot 1, RCP .176:,formerly South Orillia,
as in 801412275,; ekcep.t R0769239, all in the
/ Township of C!_ro= edonfe aunty of Simcoe
✓All of PIN 58566-0103 (LT) Block A, wMih 1349, formerly_South Orillia,
Townsh, <:of Oro-Medonte, Couiify;of Simcoe
All of PIN 58566-0104 (LT) Part Jarr eson,<0'fve, Plan 1349, formerly
South Orilla`= Jamieson Crescent, (formerly
<-Ginieson DOA`,-':as in R01412275, between
Lofs`,, &,,4, Ii 0,1720, Township of Oro-
NE:edonte;' linty ofi``S:i ., Coe
All of PIN 58566-0257 (LT)` BlockB; 'Plan 1349;formerly South Orillia; Part
Jamistrt. Drive, Plan 1349, formerly South
`? Orillia,'Jmiesan Crescent (formerly Jamieson
<prive) as in 801412275 abutting Lot 8, Plan
RM720, Township of Oro-Medonte, County
of Simcoe
All ofI.IV 5$566-025$ (LT) .. Block C, Plan 1349, formerly South Orillia; Part
Mary Street, Plan 1349, formerly South Orillia,
as in R01412275, Township of Oro-Medonte,
County of Simcoe
Part of PIN 58569'"0Q'Qb1 (LT) Part of Lot 12, Concession 2, formerly South
Orillia, being Parts 2 & 3, Plan 51R-
Township of Oro-Medonte, County of Simcoe
Part of PIN 58570-0002 (LT) Part of Lot 12, Concession 2, formerly South
Orillia, as in R077066, known as Highway 11 B
lying North of Lot 13, Concession 2, being Part
2, Plan 51 R- Township of Oro-Medonte,
County of Simcoe
14
Page 89 of 172
1Od) Report No. TES2O12-34, Jerry Ball, Director of Tran...
SCHEDULE "B"-MUNICPAL HIGHWAY AGREEMENT
F:\Paul Mounty Of Simcoe1E1238 - Oro-Medonte\Municipal Hwy AgrmflMunicipal Road
Agreement Removing CR49 July 24 12.Doc
15
Page 90 of 172
10e) Memorandum correspondence dated November 29, 2012 f...
w a sh*
MEMORANDUM .good Heritage, .Exciting Future
To: Mayor&Council
cc: Robin Dunn CAO
From: Jerry Ball R.M. File #:
Date: November 29, 2012 Roll#:
Subject: Municipal Best Highway Agreement (Line 7 North)
Report TES2012- 15 was presented to Council on June 27, 2012
In the report it was recommended that we enter into the Municipal Best Highway Agreement with the
County of Simcoe, which would transfer Line 7 North, north from Highway 11 to County Road 22
(Horseshoe Valley Road).
In the body of the Agreement, it was requested that the Township of Oro-Medonte follow the County
guidelines for setbacks, entrances, and road widenings.
The following motion was adopted:
"Be it resolved
1. That Report No. TES2012-15, Jerry Ball, Director of Transportation and Environmental Services
re: Municipal Highway Best Effort Agreement be received and adopted.
2. That the Township of Oro-Medonte enters into the Municipal Highway Best Effort Agreement, with
the County of Simcoe, for Line 7 North from Highway 11 north to Horseshoe Valley Road/County
Road 22.
3. That the appropriate By-Law be brought forward for Council's consideration.
4. And That the County of Simcoe is notified of Councils decision, under the Director of
Transportation and Environmental Services' signature."
Council, at the July 11, 2012 Council meeting, deferred the by-law based on clarification, regarding
these guidelines, as it would relate to new gravel pits, the proposed Areo Park Subdivision, and the
Fairgrounds.
County staff has provided an explanation and clarification to these concerns, (see attached), and
based on the correspondence from the County of Simcoe, clarifying their guidelines, it is
recommended to bring forward the deferred by-law and agreement at the December 12, 2012 Council
meeting.
Jerry
1
Page 91 of 172
1Oe) Memorandum correspondence dated November 29, 2012 f...
Paul Rabinovitch C.S.
705.737.1511 c-xi 134
prabinovilchCalrgrgp.ca
Assistant: Melissa McCabe
705.737.1911 exl 162
mclissamQhgrgp.ca
October 29,2012
BY EMAILiball @oro-medonte.ca
Jerry Ball
Director,Transportation and
Environmental Services
Township of Ora-Medonte
148 Line 7 South, Box 100
Oro,ON LOL 2X0
Dear Mr. Ball,
Re: County of Simcoe and Township of Oro-Medonte
Municipal Highway Best Efforts Agreement
71h Line—Highway 11 North to Horseshoe Valley Road/County Road 22
Our File No.E1238
confirm that on May 17, 2012 you provided me with a letter confirming that the above
noted Municipal Highway Best Efforts Agreement, previously provided to you,was
satisfactory to the Township of Oro-Medonte. On July 23, 2012 you contacted Jim Hunter
and advised him that there was a concern with regard to the Best Efforts Agreement in
relation to future entrances along Line 7,adjacent to the airport at Areo Park.
I have reviewed this matter with Paul Murphy and Jim Hunter,you may have also had some
discussions with them, and I wish to provide some further clarification on this matter. The
Best Efforts Agreement is being entered into due to the fact that Line 7 from Highway 11
North to Horseshoe Valley Road/County Road 22 is a portion of Highway that in the future is
likely to become sufficiently busy that it may need to be upgraded, and it may make sense
that it became a County Road. As you are aware,the benefit to the Township is that they
will no longer be responsible for the cast of maintaining this road. The primary reason for
the Best Efforts Agreement is to ensure that future development along this portion of road is
consistent with other County Roads,and complies with the County of Simcoe's setback
requirements for construction. The County is aware that any construction completed to
date may not comply with County setback requirements, and that is agreeable to them. Any
development that has currently been approved,or is in the process of being approved by the
Township of Oro-Medonte,would be grandfathered by this Agreement, The County would
however, like the Township to attempt to comply with County requirements for future
Barrie-Midland•Oriilia•11cnetanguishcnc•Wasaga Beach
190 Cundlcs ltd.East,Suite 107,13anic ON LAM 4S5 Phone:705-737.1911 Fax:705-737-5390 Web:. MMv%v_hglgh_e_t
Page 92 of 172
10e) Memorandum correspondence dated November 29, 2012 f...
. I 2
developments. If too many developments are allowed on this portion of road and they do
not comply with the County's requirements for setbacks and entrance permits,then the
County may decide in the future that the road is not suitable to become a County Road. For
this reason, it is in the Townships best interest to ensure that these guidelines are followed
to the greatest extent possible.
As set out above,all existing and proposed developments that the Township of Oro-
Medonte has discussed with the County,including but not limited to Areo Park or any gravel
pits,would be grandfathered if they have already been approved. If final approvals have not
been granted,then the County would request that the Township,wherever possible,
attempt to comply with the County guidelines. It is strictly up to the Township as to whether
or not new developments comply with these guidelines, as this is a Best Efforts Agreement
only.
Please advise me if you have any additional questions or concerns with regard to the
Agreement, or whether it is now acceptable to the Township of Oro-Medonte. If the
Agreement is acceptable I will provide you with execution copies. In the alternative,you
may make additional photocopies of the final copy of the Agreement that I am enclosing
with this letter.
I trust the above is satisfactory.
Yours very truly,._-..........._....................._ _
HGR Gpham Partners LLP
Paul A. tfabvitchTS.
Certified Specialist Real Estate Law
PAR:ib
Encls.
CC: Jim Hunter,County of Simcoe(letter with enclosures)
Ian Watson,County of Simcoe(letter with enclosures)
Cynthia Patterson,County of Simcoe(letter with enclosures)
f:Vvonne1e123811etter to jerry ball oct 29.12(best efforts).docx(ib)
Page 93 of 172
10e) Memorandum correspondence dated November 29, 2012 f...
Township )f
REPORT
Proud Heritage, Exciting Future
Report No. To: Prepared By:
TES2012-15 Type of Meeting Jerry Ball
Meeting Date: Subject: Motion #
June 27, 2012 MUNICIPAL HIGHWAY BEST
EFFORT AGREEMENT
Roll #: R.M.S. File#:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. THAT Report No. TES2012-15 be received and adopted.
2. THAT the Township of Oro-Medonte enters into the Municipal Highway Best
Effort Agreement, with the County of Simcoe.
3. THAT the appropriate By-Law, for Council's decision be brought forward.
4. AND THAT the County of Simcoe is notified of Councils decision, under the
Director of Transportation and Environmental Services signature.
BACKGROUND:
At the January 11, 2012 Council meeting, the draft Municipal Highway Best Effort
Agreement, prepared by the County of Simcoe, was presented to Council. In the report
it was stated that as a result of the County of Simcoe Transportation Master Plan certain
highways were identified, which would be included in the County's Highway System, at
some time in the future to ensure that the County's Highway System will function on a
County wide basis.
The road section identified in the report for Oro-Medonte is Line 7 North, from Highway
11 to County Road 22 (Horseshoe Valley Road).
ANALYSIS
Staff reviewed the report and discussed with County representatives, and has no
concerns with the County of Simcoe assuming Line 7 North, from Highway 11 to County
Road 22 (Horseshoe Valley Road), and adding to their roads network.
In the terms of the agreement, the agreement shall terminate upon Line 7 North being
added to the County's Highway system by by-law, or 20 years from the effective date.
Transportation and Environmental Services June 27,2012
Report No.TES2012-15 Page 1 of 2
Page 94 of 172
10e) Memorandum correspondence dated November 29, 2012 f...
FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT:
N/A
POLICIES/LEGISLATION:
N/A
CORPORATE STRATEGIC GOALS:
Quality of Life,
Service Excellence,
Safe & Healthy Community,
External Relations
CONSULTATIONS:
Director of Development Services,
Director of Corporate Services
ATTACHMENTS:
Municipal Highway Best Efforts Agreement
CONCLUSION:
That the Township of Oro—Medonte enters into the Municipal Highway Best Effort
Agreement, with the County of Simcoe, to have Line 7 North, from Highway 11 to
County Road 22 (Horseshoe Valley Road), added into the County Highway System at
some time in the future.
Respectfully submitted:
Jerry Ball, C.R.S.S.
Director, Transportation and Environmental Services
SMT Approval/Comments: C.A.O. Approval/Comments:
Transportation and Environmental Services June 27,2012
Report No.TES2012-15 Page 2 of 2
Page 95 of 172
1 Of) Report No. DS2012-56, Andria Leigh, Director of Dev...
(WGZ
REPORT &410"&'1
Proud Heritage, Exciting Future
Report No. To: Prepared By:
DS2012-056 Council Bobbi Lovering
Meeting Date: Subject: Motion #
Dec 5, 2012
On-site Sewage System
Roll #: Maintenance program R.M.S. File#:
N/a E01 41877 V001
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No. DS2012-056 be received for information only.
BACKGROUND:
Effective January 1, 2011 the Ontario Building Code was amended to establish the mandatory
and discretionary on-site sewage system maintenance inspection program.
These inspections are intended to determine whether a sewage system is in substantial
compliance with the operation and maintenance requirements outlined in the Ontario Building
Code.
These amendments help protect Ontario's drinking water,the natural environment, and support
the implementation of the Clean Water Act (2006) and the Lake Simcoe Protection Plan.
Inspections must be conducted within 5 years of January 1, 2011 and every 5 years
thereafter.
The legislated areas of the Township include: (1)Areas located within 100m of the Lake Simcoe
Shoreline. The number of properties within the Township's legislated area affected is 1237.
Public information sessions and initial notices were sent to all properties within the 100m
boundary earlier this year.
In accordance with Council Resolution # C120307-16, these inspections are being conducted
through a third parry certificate form.
Development Services December 5,2012
Report No.2012-056 Page 1 of 3
Page 96 of 172
1 Of) Report No. DS2012-56, Andria Leigh, Director of Dev...
ANALYSIS:
To date through the third party certificate form, the Township has received 39
certificates.
The remaining 1198 properties have not yet submitted a certificate.
From January 1, 2011 — November 20, 2012 there has been 3% compliance to the
mandatory inspection program through the third party certificate program.
A reminder notice is being sent to all properties within the legislated 100m of shoreline
area in the first quarter of 2013 as compliance is required prior to December 31, 2015.
FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT:
The cost to administer the program is a$50.00 administration fee per property. To date
$1950.00 has been collected.
POLICIES/LEGISLATION:
Lake Simcoe Protection Act
Ontario Clean Water Act
Ontario Building Code 2006 (Ontario Regulation 315/10)
On-Site Sewage System Maintenance Program
CORPORATE STRATEGIC GOALS:
Quality of Life
Safe & Healthy Community
Sustainability
CONSULTATIONS:
n/a
ATTACHMENTS:
Attachment 1 Township (1) Area
Development Services December 5,2012
Report No.2012-056 Page 2 of 3
Page 97 of 172
1 Of) Report No. DS2012-56, Andria Leigh, Director of Dev...
CONCLUSION:
This report is intended to provide Council with an update for information purposes for
the mandatory on- site maintenance inspection program. With only 3%compliance
achieved in the past two years, staff will work towards solutions to ensure compliance is
achieved to protect Ontario's drinking water and protect the natural environment. A
subsequent report to Council will be provided in the fall of 2013 to update current
compliance and options to obtain full compliance by the legislated timeline of January 1,
2016.
Respectfully submitted:
ID
Bobbi Lovering C CO
Chief Building Official
SMT Approval/Comments: C.A.O. Approval/Comments:
Development Services December 5,2012
Report No.2012-056 Page 3 of 3
Page 98 of 172
100 Report No.DS2012-56,Andria Leigh,Director of Dev_.
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10g) Report No. DS2012-57, Andria Leigh, Director of Dev...
T( h' of
REPORT
Proud Heritage, Exciting Future
Report No. To: Prepared By:
2012-057 Council Bobbi Lovering
Meeting Date: Subject: Motion #
December 5, 2012 On-site Sewage System
Maintenance program for
Roll #: Source Water Protection R.M.S. File#:
N/a Assessment Report areas E01 41877 V001
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No. DS2012-057 be received and adopted;
2. And that staff proceed with mail out notification, web site updates, and with
administration of the program.
BACKGROUND:
Effective January 1, 2011 the Ontario Building Code was amended to establish the mandatory
and discretionary on-site sewage system maintenance inspection program.
These inspections are intended to determine whether a sewage system is in substantial
compliance with the operation and maintenance requirements outlined in the Ontario Building
Code.
These amendments help protect Ontario's drinking water,the natural environment, and support
the implementation of the Clean Water Act(2006) and the Lake Simcoe Protection Plan.
In addition to the area identified as properties within 100m from Lake Simcoe Water shoreline,
the Ontario Building Code (OBC) 1.10.2.3 identifies areas within vulnerable area that are
located in a source protection area and that are identified in the assessment report as a
significant drinking water threat.
On September 11, 2012 the Chief Building Official was notified in a letter and file mapping from
Source Water Protection and LSRCA showing the identifiable properties that would require
maintenance system inspection.
Development Services December 5,2012
Report No.2012-057 Page 1 of 4
Page 100 of 172
10g) Report No. DS2012-57, Andria Leigh, Director of Dev...
Inspections must be conducted in the following areas within the prescribed time frames:
• No later than five years of January 19, 2012 and every five years thereafter
(Compliance to mandatory inspections in identified vulnerable areas prior to January 19,
2017)
• On-site sewage system to be inspected.
The following twelve areas have been identified under Clean Water Act as being located in a
source protection area and within a vulnerable area further identified as a significant drinking
water threat. (See Attachments 1-12 inclusive)
1. Craighurst- Properties located north of Horseshoe Valley Road around Procee Circle.
(See attachments)
2. Sugarbush —Wells 1 &2- Properties located around Huronwoods/Ironwood Trail and
Line 6 N near Oneida Ave, Monica Court, and Sugarbush Road (See attachment 2)
3. Sugarbush —Well 3— Properties located around wellhead 3 (See attachment 3)
4. Horseshoe Highlands— Properties located along Horseshoe Valley Road, Country Club
Lane and Valleycrest Drive. (See attachment 4)
5. Medonte Hills— Properties located at Snow Shoe Trail and Slalom Drive
(See attachment 5)
6. Robin Crest— Properties located on Line 8 N and Agnes St (See attachment 6)
7. Warminster—Well 1 &3- Properties located South of Warminster Road and East of
Town Line (See attachment 7)
8. Shanty Bay—Properties located north of Ridge Road along Gowan Road, Graham St and
Melissa Cresent. (See attachment 8)
9. Maplewood—Properties located along Eight Mile Point Road (See attachment 9)
10. Harbourwood— Properties located on Shelswell Blvd, Elvyn Cres, Elm Court, and Howard
Drive. (See Attachment 10)
11.Canterbury— Properties located along Line 7 S, North of the Ridge Road on East and
West sides, including Somerset Blvd.(See attachment 11)
12. Cedar Brook—Properties located along Ridge Road E and Cedarbrook Cres. (See
attachment 12)
In total 138 properties have been identified in the Source Water Protection assessment report.
Note: This is in addition to the 1237 properties located within 100m of the Lake Simcoe
Shoreline.
Sewage system maintenance inspections are intended to determine whether an on-site sewage
system is in substantial compliance with the operation and maintenance requirements outlined
in the Ontario Building Code.
ANALYSIS:
To provide consistency with the current Third Party Certificate Form that is currently in place for
the Lake Simcoe Shoreline maintenance inspection for on-site sewage systems, staff is
recommending that at this time the same process and form be used.
Development Services December 5,2012
Report No.2012-057 Page 2 of 4
Page 101 of 172
10g) Report No. DS2012-57, Andria Leigh, Director of Dev...
Third Party Certificate
The regulation authorizes principal authorities to accept certificates from property owners under
mandatory inspection programs. These certificates must be in approved form by the Minister of
Municipal Affairs and Housing and be signed by a qualified person as set out in the regulation.
Maintenance Inspections
A Phase I inspection is identified as a non-intrusive inspection that generally avoids significant
disturbance to the system and surrounding soil areas. A Phase II inspection would only be
required where a Phase I inspection identifies a concern, defect or failure.
Implementation
If Council endorses this type of administration the following implementation is required:
1. Update website information to include vulnerable areas identified by Clean Water Act's
assessment report.
2. Property owners will be notified of the new legislation.
3. Property owners will be responsible to retain a qualified person to conduct a site
inspection and pay their applicable fee.
4. Property owners will be responsible to submit the Third Party Certificate form and
$50.00 administration fee to the Township.
5. If the system is found to be defective, the property owner will be responsible to replace
or repair their on-site sewage system at their expense. Further ensuring a building
permit is in place prior to.
FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT:
As per the Fees Bylaw 2012-062 the administration fee is $50.00 per property.
POLICIES/LEGISLATION:
Lake Simcoe Protection Act
Ontario Clean Water Act
Ontario Building Code 2006 (Ontario Regulation 315/10)
On-Site Sewage System Maintenance Program
CORPORATE STRATEGIC GOALS:
Quality of Life
Safe &Healthy Community
Sustainability
Development Services December 5,2012
Report No.2012-057 Page 3 of 4
Page 102 of 172
10g) Report No. DS2012-57, Andria Leigh, Director of Dev...
CONSULTATIONS:
N/a
ATTACHMENTS:
Attachments 1-12 - mapping from Source Water Protection and LSRCA showing 12
areas as identified by Clean Water Act.
CONCLUSION:
The Source Water Protection and LSRCA assessment report received indicates 138
properties as a significant drinking water threat. The staff within the Building division
will work to ensure all property owners are notified and that communication is clear and
effective to ensure compliance is obtained prior to January 19, 2017 legislated timeline.
Respectfully submitted:
1�0rBobbi Lovering CBCO
Chief Building Official
SMT Approval/Comments: C.A.O. Approval/Comments:
Development Services December 5,2012
Report No.2012-057 Page 4 of 4
Page 103 of 172
10g) Report No. DS2012-57, Andria Leigh, Director of Dev...
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Identified Septic Systems and Areas Where Inspection Program Applies Region
Conservation
Any septic system in this area is a significant threat and requires inspection. Authority
1�Property with septic sytem identified Draft,201208-01
Page 104 of 172
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Identified Septic Systems and Areas Where Inspection Program Applies Region
Conservation
Any septic system in this area is a significant threat and requires inspection. Authority
IJ Property with septic sytem identified Draft,2012-08-01
Page 107 of 172
10g) Report No. DS2012-57, Andria Leigh, Director of Dev...
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Identified Septic Systems and Areas Where Inspection Program Applies Region
Conservation
Any septic system in this area is a significant threat and requires inspection. Authority
Property with septic sytem identified Draft,2012-08-01
Page 108 of 172
10g) Report No. DS2012-57, Andria Leigh, Director of Dev...
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Identified Septic Systems and Areas Where Inspection Program Applies Region
Conservation
Any septic system in this area is a significant threat and requires inspection. Authority
Property with septic sytem identified Draft,2012-08-01
Page 109 of 172
10g) Report No. DS2012-57, Andria Leigh, Director of Dev...
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Identified Septic Systems and Areas Where Inspection Program Applies Region
Conservation
Any septic system in this area is a significant threat and requires inspection. Authority
Property with septic sytem identified Draft,2012-08-01
Page 110 of 172
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Identified Septic Systems and Areas Where Inspection Program Applies Region
Conservation
Any septic system in this area is a significant threat and requires inspection. Authority
Property with septic sytem identified Draft,2012-08-01
Page 112 of 172
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Identified Septic Systems and Areas Where Inspection Program Applies ..- Region
Conservation
Any septic system in this area is a significant threat and requires inspection. Authority
Property with septic sytem identified Draft,2012-08-01
Page 114 of 172
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11 a) Mayor H.S. Hughes, correspondence received November...
RECEIVED
FIr.Robert O' ra
2 ai€o"'4'.R 2 NOV 1 9 2012
Shanty Bay t4 sA
ORO-MEDONTE
TOWNSHIP
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Page 116 of 172
11 b) Councillor Lancaster, correspondence dated November...
Sent: November 21, 2012 9:03 PM
To: Coutanche, Mel
Subject: Copeland Forest Winter Parking
Contact: Mel Coutanche, Councillor Ward 1
Hi Mel
It was good seeing you at St.George's on Sunday.A special place.
As I mentioned to you, I am involved with the Copeland Forest Project of the Couchiching Conservancy
and we are in the midst of developing new stewardship partnerships and strategies.
In the interim this winter, it would be a great benefit to all winter users, including walkers, cross country
skiers, and snow shoe users if a parking lot was plowed off Ingram Road. I suggest that the best lot to
plow would be the 4th Line parking lot, which has a short entrance and space for a plow to do a
turnaround.
At present, we have over 450 people on our mailing list for this project and I know many of them use the
Forest in the winter. Mountain bike riders, for example, often list snow shoeing or cross country skiing as
a secondary sport. Having an open lot in the winter would also improve safety for those going into the
Forest off Ingram Road.
I would be pleased to talk to you and the Road staff further about this idea. As well, I would be pleased
to provide contact names at the Ministry of Natural Resources.
Thanks in advance for help with this proposal.
David Kennedy
p.s. I sent an e-mail to the address on your card but it was not deliverable. So, I am trying again.
Name: David Kennedy
Page 117 of 172
12a) Announcements of Interest to the Public:
1 . Oro Station...
2.
3.
4.
5.
6.
Oro Station Community Hall
31 Ridge Road East
Pasta Dinner and Tree
Lighting Ceremony
December 8 , 2012
5 : 00 p . m . — 7 :00 p . m .
Tree Lighting at 7 : 00 p . m .
Page 118 of 172
12a) Announcements of Interest to the Public:
1 . Oro Station...
2.
3.
4.
5.
_ 6.
Township o
Proud Herifrrge, Excitirig Future
Mayor & Council Christmas Skate
Join Mayor Hughes and Members of Oro-Medonte Council
for their annual Christmas Skate at the Oro-Medonte
Community Centre Arena.
Friday, December 14th
6:00pm — 7:20pm
Oro Medonte Community Centre Arena
Located at Highway 11
and Line 4 North
This Special Skating Event is
offered free of charge and
is sure to be fun for the entire family!
Please remember to bring a
donation of a non-perishable food
item or a contribution to the Township's
Holiday Toy & Pet Food Drive.
Page 119 of 172
12a) Announcements of Interest to the Public:
1 . Oro Station...
2.
3.
4.
5.
6.
Tc hi* of
Proud Heritage, Exciting Future
NOTICE OF OFFICE CLOSURE
The Township of Oro-Medonte Offices will close at
12:30 PM on Friday, December 21 , 2012 through
Tuesday, January 1 , 2013 for the
Holiday Shutdown
Offices will re-open at
8:30 AM on Wednesday, January 2, 2013
for regular business hours
Happy Holidays to All
Wishing You and Yours
A Happy and Healthy New Year
Page 120 of 172
12a) Announcements of Interest to the Public:
1 . Oro Station...
2.
3.
4.
5.
6.
War . , , inster
i
Sanj�q.f s Parade
Deg ;,,.
2PM Start
Put A Float Together
And Dorn U•
Dennis 325 - 3915
- 7729
Harold 325 .
Zp0 'd tiDg 9V9 90L 'IN Xb'3 3NN(>9153M Wd VV ID 03M Z IOZ-Z l-d3S
Page 121 of 172
12a) Announcements of Interest to the Public:
1 . Oro Station...
2.
3.
4.
5.
6.
y
EDD 'd tL09 9b9 90L '0N Xdd 3NMISIM Wd W60 aR MI -�I-M
Page 122 of 172
12a) Announcements of Interest to the Public:
1 . Oro Station...
2.
3.
4.
5.
NOTICE OF COMMENCEMENT 6.
MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT
HORSESHOE HIGHLANDS WATER SYSTEM UPGRADE
The Township of Oro-Medonte has initiated a Municipal Class Environmental
Assessment (EA) process for upgrades to the Horseshoe Highlands Water System.
Upgrades are required to increase the reliability of the water wells during hours of peak
demand and to provide emergency treated water for the community. This Class EA will
serve to identify and assess a preferred design alternative, develop a recommended
conceptual design, and to consult with the public and interested parties.
This EA will follow the planning and design process for a Schedule B project, as
defined in the Municipal Engineers Association's Municipal Class Environmental
Assessment (October 2000, as amended in 2007).
Public input and comments are invited for incorporation into the planning and design
process of this project, and will be received until December 31, 2012. Subject to
comments received and the receipt of necessary approvals, the Township of Oro-
Medonte intends to proceed with the planning, design, and construction of this project to
be completed by the spring of 2013.
Please direct questions and/or comments to:
Mr. Jerry Ball Mr. Rick Groves
Township of Oro-Medonte AECOM
Director of Transportation & Senior Project Manager
Environmental Services 55 Cedar Pointe Drive
148 Line 7 South Suite 620
Oro, ON LOL 2X0 Barrie, ON L4N 5R7
Phone: (705) 487-2171 Phone: (705) 721-9222
Fax: (705)487-0133 Fax: (705) 734-0764
iball(a�oro-medonte.ca rick.groves(a)aecom.com
Page 123 of 172
12a) Announcements of Interest to the Public:
1 . Oro Station...
2.
- - Garfield Dunlop 3.
MPP Simcoe North 4.
5.
o ri l l i a: 705-326-3246
1-800-304-7341 6
Midland: 705-526-8671
Events in 2013
January 6 New Years Levee (1 - 4 p.m.)
Royal Canadian Legion Coldwater
January 13 New Years Levee (1 - 4 p.m.)
Royal Canadian Legion Penetanguishene
January 19 7th Annual Tories Rock Mixed Spiel
8:30 & 10:30 a.m. Draws
Coldwater Curling Club
January 26 13th Annual Pancake Breakfast
Fundraiser (8:00 a.m. - 12:00 noon)
Royal Canadian Legion, Orillia
Proceeds to OSMH
February 5 Midland Pre-Budget Consultation
9:00 a.m. - 12:00 p.m.
Brooklea Golf& Country Club
February 6 Orillia Pre-Budget Consultation
8:30 a.m. - 1:00 p.m.
Highwayman Inn
March 8 6th Annual Lasagna Dinner
Sittings: 4:30, 5:30 & 6:30 p.m.
Wye Marsh Wildlife Centre
Proceeds to Wye Marsh Wildlife Centre
June 1 Annual Garfield Dunlop Golf Classic
(1:00 p.m. Shotgun)
Horseshoe Valley Resort Golf Course
July 13 Annual Constituency Barbecue
and Family Picnic (3:00 -7:00 p.m.)
Coldwater Curling Club
August 25 Farm Family Appreciation Day
At Coldwater Canadiana Museum
11:00 a.m - 4:00 p.m.
Sept. 25 Franco-Ontarian Day
October 11 Midland Senior's Information Day
NSS&RC, (note change in venue)
9:30 - 2:00 p.m.
October 18 Orillia Day for Seniors
ODAS Park, Severn Township
9:00 - 2:00 p.m.
Page 124 of 172
12b) Minutes of Lake Simcoe Region Conservation Authorit...
Lake Slmwe Region
conservation authority
BOARD OF DIRECTORS' MEETING
NO. BOD-10-12—Friday,October 26,2012
217 River Street
Sunderland, ON
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Mayor V. Hackson,Chair D.G.Wood,Chief Administrative Officer
Deputy Mayor B. Drew,Vice-Chair M.Walters,General Manager,Watershed Management
Councillor M.Baier B.Kemp,General Manager,Conservation Lands
Regional Councillor J.Ballinger J.Lee,General Manager,Corporate and Financial Services
Councillor D.Bath R.Garrett,General Manager,Corporate Communications
Councillor D.Crake R.Baldwin, Director,Planning and Development Services
Mayor G.Dawe T.Barnett,Coordinator,BOD/CAO,Projects&Services
Cou ncl llor A.Eek Guests:
Councillor K. Ferdinands Mayor Terry Clayton,Township of Brock
Councillor D.Kerwin
Councillor J.O'Donnell
Councillors.Strangway
Councillor B.Ward
Regrets:
Mr.E.Bull
Councillor M.Coutanche
Councillor P.Craig
Mayor R.Grossi
Councillor B.Haire
Mayor A.Orsi
I. DECLARATION OF PECUNIARY INTEREST
None noted for the record of this meeting.
II. APPROVAL OF THE AGENDA
Moved by: S.Strangway Seconded by: D. Bath
BOD-132-12 RESOLVED THAT the content of the Agenda as presented at the meeting for the
October 26, 2012 meeting of the Board of Directors be approved, as amended to
include 1)Staff Report 66-12-BOD under Item VIII, and 2)a verbal update regarding a
litigation matter under Item XI. CARRIED
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October 26,2012—Minutes
Page 2 of 5
III. ADOPTION OF THE MINUTES
Moved by: G. Dawe Seconded by: B. Drew
BOD-133-12 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD-09-12 held
on September 28, 2012, be adopted and approved as printed and circulated.
CARRIED
IV. ANNOUNCEMENTS
Conservation Awards
Chair Hackson reminded the Board of Directors that the Annual Conservation Awards are being held at
Madsen's Gardens on Thursday, November 1sk
Councillor Ballinger reminded the Board of Directors that the annual poppy campaign has begun.
Remember to show your support by wearing a poppy.
CAO Wood announced that LSRCA received a finalist plaque for the Environmental Business of the Year
award from the Newmarket Chamber of Commerce at their annual Business Excellence Awards' dinner.
Chair Hackson advised that the awards evening,which she attended along with GM Mike Walters and GM
Renee Jarrett, was a terrific evening and very well attended. She went on to say that the winner in the
Environmental Business of the Year category, Scholastics Canada, was very well deserving for their
environmental awareness efforts,as well as engaging their staff in environmental initiatives.
V. DEPUTATIONS
There were no deputations scheduled for this meeting.
VI. HEARINGS
There were no hearings scheduled for this meeting.
VII. PRESENTATIONS
There were no presentations scheduled for this meeting.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
The Board identified the tabled Agenda Item 4,Staff Report No. 66-12-BOD,for separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: D. Kerwin Seconded by: J. Ballinger
BOD-134-12 RESOLVED THAT the following recommendations respecting the matters listed as
"Items Not Requiring Separate Discussion"be adopted as submitted to the Board and
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12b) Minutes of Lake Simcoe Region Conservation Authorit...
October 26,2012—Minutes
Page 3 of 5
staff be authorized to take all necessary action required to give effect to same.
CARRIED
1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses
Regulation 179/06
BOD-135-12 RESOLVED THAT the applications under Section 28 of the Conservation Authorities
Act and Ontario Regulation 179/06 be received for information. CARRIED
2. Monthly Communications Update
BOD-136-12 RESOLVED THAT the Monthly Communications Update — Summary for the period
September 1 to 30,2012,be received for information.
3. Budget Status Update
BOD-137-12 RESOLVED THAT Staff Report No. Report 62-12-BOD regarding the Authority Budget
Status Update for the nine month period ending September 30,2012,be received for
information. CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. Contract to Undertake Tier 2 Groundwater Modeling and Identification of Ecologically Significant
Groundwater Recharge Areas(ESGRA's) in the Oro and Hawkstone Creeks Subwatershed
The Board received and approved Staff Report No. 66-12-BOD regarding awarding a contract to
Earthfx Inc. for the completion of a Tier 2 groundwater modeling and identification of Ecologically
Significant Groundwater Recharge Areas (ESGRAs) in the Oro and Hawkstone Creeks' watersheds.
Mike Walters, General Manager, Watershed Management, explained that the cost of this contract is
$117,880 plus taxes, and this work has been recommended and funded by the Province through the
Lake Simcoe Protection Plan. This work is essential to understanding water balance within a
subwatershed, is used in the development of subwatershed plans, and is essential in identifying
ESG RAs.
Mr.Walters also explained that the Authority's Consultant Selection and Purchasing Policies had been
followed, adding that staff had completed thorough reviews of each of the proposals received. The
proposal submitted by Earthfx included undertaking a new modeling process, which would greatly
improve the accuracy of the Tier 2 modeling and the identification of ESGRA's. This was deemed
extremely important as it ensures that the results from the work are defendable, which is essential
when adapting the scientific findings into planning policy. Mr. Walters also explained that in
undertaking this work, LSRCA is in compliance with the recommendation 5.2-SA of the LSPP.
Moved by: D. Kerwin Seconded by: A. Eek
BOD-138-12 THAT Staff Report No. 66-12-BOD regarding a contract with Earthfx Inc.to undertake
Tier 2 groundwater modeling and the identification of Ecologically Significant
Groundwater Recharge Areas (ESGRA's) in the Oro and Hawkstone Creeks'
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12b) Minutes of Lake Simcoe Region Conservation Authorit...
October 26,2012—Minutes
Page 4 of 5
subwatersheds at a cost of $117,880 excluding taxes, be received for information;
and
FURTHER THAT the recommendations contained within this report be approved for
implementation. CARRIED
XI. CLOSED SESSION
The Board moved to Closed Session to deal with confidential land, legal, and human resources matters.
Moved by: G. Dawe Seconded by: J.O'Donnell
BOD-139-12 RESOLVED THAT the Board move to Closed Session to deal with confidential land,
legal and human resources matters;and
FURTHER THAT the Chief Administrative Officer, Members of the Executive
Management Team and the Coordinator, BOD/CAO, remain in the meeting for this
discussion. CARRIED
Moved by: M. Baier Seconded by: B.Ward
BOD-140-12 RESOLVED THAT the Board rise from Closed Session and report progress. CARRIED
(a) Third Quarter Sum mar of Enforcement Matters
The Board received Confidential Staff Report No. 63-12-BOD regarding Third Quarter Summary of
Enforcement Matters.
Moved by: B. Drew Seconded by: S.Strangway
BOD-141-12 RESOLVED THAT Confidential Staff Report No.63-12-BOD regarding the Third Quarter
Summary of Enforcement Matters, be received for information. CARRIED
(b) Property Agreement
The Board received Confidential Staff Report No.64-12-BOD regarding a property agreement.
Moved by: G. Dawe Seconded by: A. Eek
BOD-142-12 RESOLVED THAT Confidential Staff Report 64-12-BOD regarding a Property
Agreement,be received for information;and
FURTHER THAT the recommendations contained within this report be approved for
implementation. CARRIED
(c) Staff Resourcing
The Board received Confidential Staff Report No.65-12-BOD regarding a staff resourcing matter.
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12b) Minutes of Lake Simcoe Region Conservation Authorit...
October 26,2012—Minutes
Page 5 of 5
Moved by: D.Crake Seconded by: K.Ferdinands
BOD-143-12 THAT Confidential Staff Report 65-12-BOD regarding Staff Resourcing be received for
information;and
FURTHER THAT the recommendations contained within this report be approved for
implementation. CARRIED
(d) Verbal Update on Litigation Matter
The Board received a verbal update regarding a litigation matter.
BOD-144-12 THAT the verbal update regarding a litigation matter be received for information.
CARRIED
XII. OTHER BUSINESS
a) The November 231h meeting of the Board of Directors will be held at the Authority's offices in
Newmarket.
XIII. ADJOURNMENT
The meeting was adjourned at 10:00 a.m.on a motion by Councillor B.Ward.
1.
i
Mayor V.Hackson 00
Chair Chief Administrative Officer
Page 129 of 172
12c) Nottawasaga Valley Conservation Authority, minutes ...
°e NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 10/12
MINUTES
"aa�ouA� Date: Friday October 19, 2012
9:00 a.m.
Location: John L. Jose Building, 8195 8th Line, Utopia
Present:
Chair: Walter Benotto Town of Shelburne
1" Vice Chair: Nina Bifolchi Town of Wasaga Beach
Members:
Gail Ardiel Town of the Blue Mountains
Mary Brett Township of Adjala Tosorontio
Mike Edwards Town of Collingwood
Daniel Davidson Town of Innisfil
Earl Hawkins Township of Mulmur
Ralph Hough Township of Oro-Medonte
Michael Smith Township of Essa
Brian Jackson City of Barrie
Rob Keffer Township of Bradford West Gwillimbury
Bob Marrs Town of New Tecumseth
Paul McQueen Municipality of Grey Highlands
Fred Nix Town of Mono
Brent Preston Township of Clearview
Perry Ritchie Township of Springwater
Alicia Savage Township of Clearview
Keith White Township of Essa
Percy Way Township of Amaranth
Regrets.•
2"d Vice Chair Darren White Township of Melancthon
John Crawford Township of Oro-Medonte
Kevin Lloyd Town of Collingwood
Joan Sutherland Town of New Tecumseth
George Watson Town of Wasaga Beach
Rick Webster Township of Springwater
Staff Present
Wayne Wilson, CAO/Secretary-Treasurer,
Susan Richards, Director of Corporate Services
Chris Hibberd, Director of Planning
Patti Young, Senior Planner
Byron Wesson, Director of Land Operations and Stewardship Services
Glenn Switzer, Director of Engineering and Technical Services
Dave Featherstone, Manager Watershed Monitoring
Recorder
Laurie Barron, Executive Assistant
Page 130 of 172
12c) Nottawasaga Valley Conservation Authority, minutes ...
BOARD OF DIRECTORS MINUTES No: 10/12 19 October, 2012 Page 2 of 8
1. CALL TO ORDER
Chair Benotto called the meeting to order at 9:00 a.m.
2. MOTION TO ADOPT AGENDA
RES.#1 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
RESOLVED THAT: The Agenda for Board of Directors Meeting #10/12 dated 19
October, 2012 be adopted.
Carried;
3. PECUNIARY INTEREST DECLARATION
None declared
4. MINUTES
4.1 Minutes of the Board of Directors Meeting 09/12 dated 21
September, 2012
RES.#2 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
RESOLVED THAT: the Minutes of the Board of Directors Meeting 09/12 dated 21
September, 2012 be approved.
Carried;
5. BUSINESS ARISING FROM MINUTES
Wayne Wilson, CAO/Secretary-Treasurer advised that staff are working on
NVCA Municipal Streamlining Partnership Agreements for plan review and technical
clearance & fee collection with our watershed municipalities. A report will be
presented to the board at a later date.
STAFF REPORTS
6. REPORT OF THE HEALTHY WATERS PROGRAM COORDINATOR AND THE
DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES
6.1 Research Collaboration with the University of Guelph
The Board of Directors have requested that staff present a report of the findings of
this research project once completed and forward a report on to the County of
Simcoe Warden and Council for their information.
RES.#3 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
RESOLVED THAT: the NVCA Board of Directors receives this staff report for
information purposes; and
THAT: the NVCA Board of Directors supports entering into partnership with the
University of Guelph's Senior Student Research Project, to pursue three research
proposals:
1. Phosphorus Trading: Phosphorus loading reduction algorithm review of selected
Best Management Practices (Contact: Shannon Stephens)
2. Black Ash Creek Floodway: Effects of an Urban Flood Control Program on a
Niagara Escarpment Watercourse (Contact: Ian Ockenden)
3. Windbreaks and atmospheric deposition of Phosphorus (Contact: Ryan Post)
Carried;
Page 131 of 172
12c) Nottawasaga Valley Conservation Authority, minutes ...
BOARD OF DIRECTORS MINUTES No: 10/12 19 October, 2012 Page 3 of 8
7. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP
SERVCIES
7.1 Nottawasaga Bluffs Gate System Vandalism
RES.#4 MOVED BY: Bob Marrs SECONDED BY: Fred Nix
WHEREAS : in late August of 2012 staff discovered that the gate posts at the
Nottawasaga Bluffs had been torn out of the ground; and
WHEREAS: the gate system is paramount to ensuring safety for our visitors and
to minimize our liabilities; therefore
BE IT RESOLVED: that staff be authorized to use $3500 from the NVCA
Operations or Land Acquisition Reserve to partially cover the replacement cost of a
gate system for the Nottawasaga Bluffs Conservation Area.
Carried;
7.2 IN CAMERA
RES.#5 MOVED BY: Mike Edwards SECONDED BY: Daniel Davidson
RESOLVED THAT: This meeting of the Board of Directors No: 10-12 go "In-
Camera" at 9:09 a.m. to address matters pertaining to:
• litigation or potential litigation, including matters before administrative
tribunals, affecting the Authority
• personal matters about an identifiable individual, including Authority staff;
and
THAT: Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer,
Byron Wesson, Director Land Operations/Stewardship Services Chris Hibberd,
Director of Planning, Ken Hill, NVCA Solicitor and Laurie Barron Executive
Assistant/Recorder be present for the report of the Director of Land Operations and
Stewardship Services; and
THAT: Wayne Wilson, Chief Administrative Officer/Secretary-Treasurer, Susan
Richards, Director of Corporate Services and Laurie Barron, Executive
Assistant/Recorder be present for the Human Resource Report of the Director of
Corporate Services.
Carried;
RES.#5(a) MOVED BY: Mike Edwards SECONDED BY: Gail Ardiel
RESOLVED THAT: This meeting of the Board of Directors No. 10/12 come out of
in-camera at 9:41 a.m.
Carried;
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12c) Nottawasaga Valley Conservation Authority, minutes ...
BOARD OF DIRECTORS MINUTES No: 10/12 19 October, 2012 Page 4 of 8
RES.#5(b) MOVED BY: Keith White SECONDED BY: Mike Smith
RESOLVED THAT: the Board of Directors have reviewed with the NVCA Solicitor
recommendations regarding an illegal logging operation in Minesing Wetlands; and
THAT: Staff and the NVCA Solicitor be directed to proceed in accordance with our
Solicitors' recommendations; and
THAT: Staff notify appropriate authorities, such as Ontario Provincial Police and
the Ministry of Natural Resources.
Unanimously Carried;
RES.#5(c) MOVED BY: Keith White SECONDED BY: Mike Smith
RESOLVED THAT: the In-Camera Human Resources report #10-12, dated 19
October, 2012 of the Director of Corporate Services be approved.
Carried;
S. REPORT OF THE DIRECTOR OF PLANNING
8.1 Permits for Ratification —September 10, 2012 to October 10, 2012
RES.#6 MOVED BY: Mike Edwards SECONDED BY: Rob Keffer
RESOLVED THAT: the permits for ratification issued by staff for the period
September 10, 2012 to October 10, 2012 be approved.
Carried;
8.2 Collingwood subdivision Ontario Municipal Board - Level of NVCA
involvement
RES.#7 MOVED BY: Gail Ardiel SECONDED BY: Rob Keffer
RESOLVED THAT: staff be authorized with the assistance of NVCA Solicitor, to
seek party status at the proposed Huntingwood Trail Development, Ontario
Municipal Board Hearing; and
THAT: staff coordinate OMB hearing efforts with the Town of Collingwood to
ensure coordinated and effective delivery of environmental technical and planning
support for the Town consistent with the Board approved development review
guidelines and policies.
Unanimously Carried;
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BOARD OF DIRECTORS MINUTES No: 10/12 19 October, 2012 Page 5 of 8
8.3 Appeal of NVCA Planning Fees, Sunnidale Estates Ltd., and 1281533
Ontario Ltd., in connection with 940 lot Draft Plan of Subdivision in
the Town of Wasaga Beach.
Chris Hibberd, Director of Planning presented his report to the Board of
Directors.
9. Deputation
Notice of Appeal to the Board of Directors
Re: NVCA Planning Fees
David S. White, Q.C. representing Sunnidale Estates Ltd. appealed to the Board of
Directors to review the NVCA Planning Fees with respect to Sunnidale Estates Ltd.,
Fresun Estates Ltd., and 1281533 Ontario Ltd. - proposed 940 Lot Subdivision
(Phase 1), Town of Wasaga Beach. Mr. White noted that the NVCA fees are
significantly higher than other Conservation Authority fees.
The Board of Directors advised Mr. White that the fees are currently under review.
The following motion was carried.
RES.#8 MOVED BY: Gail Ardiel SECONDED BY: Rob Keffer
RESOLVED THAT: staff use the current NVCA Fee Schedule for the Sunnidale
Estates 940 lot draft plan of subdivision application and work with the applicant on
satisfactory payment phasing as necessary.
Carried;
10. Deputation
Dufferin South Simcoe Land Stewardship Network
Re: NVCA representation on Dufferin South Simcoe Land Stewardship
Network
Caroline Mach - President, of the Stewardship Network requested that the Board of
Directors consider reinstating NVCA representation on the network. Caroline
advised that the Ministry of Natural Resources has announced they will no longer be
funding the network as of March 31, 2013. The Stewardship Network requested
consideration of their request during NVCA 2013 budget deliberations.
NVCA Board Member Fred Nix asked if the Stewardship Network has considered
requesting a NVCA Board Member to sit on the Board. The group will take that into
consideration. NVCA members thanked Ms. Mach for her presentation and
reiterated the good work the Stewardship Network does.
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BOARD OF DIRECTORS MINUTES No: 10/12 19 October, 2012 Page 6 of 8
11. REPORT OF THE COMMUNICATIONS/PR COORDINATOR AND THE
DIRECTOR OF CORPORATE SERVCIES
11.1 Communications Report — September, 2012
RES.#9 MOVED BY: Gail Ardiel SECONDED BY: Alicia Savage
RESOLVED THAT: The Communications report for September, 2012 be
received.
Carried;
12. REPORT OF THE DIRECTOR OF CORPORATE SERVICES
12.1 STRATEGIC PLAN DEVELOPMENT UPDATE
RES.#10 MOVED BY: Earl Hawkins SECONDED BY: Percy Way
RESOLVED THAT: the Strategic Plan Development update report of the Director of
Corporate Services be received.
Carried;
13. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE
CAO/SECRETARY-TREASURE R
Financial activity report summary to September 30, 2012
a) Accounts Receivable Summary as at September 30, 2012
RES.#11 MOVED BY: E. Hawkins SECONDED BY: Gail Ardiel
RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as
at September 30, 2012 in the amount of $914,210.56 including planning items of
$466,563.00
Carried;
b) Summary of Disbursements for the month of September
RES.#12 MOVED BY: Gail Ardiel SECONDED BY: Earl Hawkins
RESOLVED THAT: The Chair be authorized to approve disbursements as at
September 30, 2012 in the sum of $269,869.54 including wages (net of
withholdings) of $111,627.29
Carried;
c) Statement of Operations for Period Ending September 30, 2012
RES.#13 MOVED BY: Brent Preston SECONDED BY: Earl Hawkins
RESOLVED THAT: The Combined Statement of Operations Program Summary as
at September 30, 2012 be received.
Carried;
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BOARD OF DIRECTORS MINUTES No: 10/12 19 October, 2012 Page 7 of 8
14. REPORT OF THE CAO/SECRETARY-TREASURER
14.1 Third Quarter Budget Update
RES.#14 MOVED BY: Perry Ritchie SECONDED BY: Brent Preston
RESOLVED THAT: the NVCA Board receive for information the 2012 third quarter
budget report; and
THAT: staff continue to monitor budget activities, and prepare a 2012 budget year
end forecast report for the December board meeting.
Carried;
14.2 2013 Budget Development
RES.#15 MOVED BY: Perry Ritchie SECONDED BY: Percy Way
RESOLVED THAT: the Board of Directors receive the preliminary 2013 budget
direction report, including a summary of the 2013 budget pressures for
information; and,
THAT: the Board of Directors support the following 2013 budget development
recommendations:
• until the NVCA completes the current Strategic Plan initiative, the 2013
budget be developed as a status quo service delivery budget.
• the levy for 2013 be set to maintain the 2012 per capita levy of $9.97 per
capita, based on Simcoe, Dufferin and Grey County's growth rates for 2013
• that the Board also include an inflation adjustment based on the
Ontario consumer price index for the 2013 per capita levy to address loss in
purchasing power, to maintain NVCA level of service delivery; and
• that staff prepare a preliminary 2013 budget, based on Board direction, to
be presented to the Board on November 23, 2012 meeting.
Carried;
15. NEW OR UNFINISHED BUSINESS
Ralph Hough, member representing the Township of Oro-Medonte requested an
update from staff on the implementation of recommendations made in the planning
third party review conducted in 2011 to be presented to the Board of Directors at a
future meeting.
16. CORRESPONDENCE
(a) Staff report to Conservation Ontario Council - 2011 Conservation Authority
Statistical Survey Results - Summary dated Sept. 14/12
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12c) Nottawasaga Valley Conservation Authority, minutes ...
BOARD OF DIRECTORS MINUTES No: 10/12 19 October, 2012 Page 8 of 8
(b) NVCA letter to OMB Registrar/Secretary dated Oct 3/12 re: NVCA board
member per diem increase request for 2012 rescinded by the board of
directors.
(c) Conservation Ontario Whitepaper materials and distribution to Ministry of
Natural Resources and the Ministry of the Environment dated October 2012.
Re: Watershed Management Futures for Ontario.
RES.#16 MOVED BY: Percy Way SECONDED BY: Ralph Hough
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
FUTURE MEETINGS
Board of Directors - November 23, 2012
Regular Business (9-10 a.m.)
(NVCA Strategic Plan Workshop with consultant 10-1:00 p.m.)
ADJOURN
RES.#17 MOVED BY: Ralph Hough SECONDED BY: Percy Way
RESOLVED THAT: this meeting adjourn at 11:36 a.m. to meet again at the call of the
Chair.
Walter Benotto, Chair Wayne R. Wilson, CAO/
Secretary-Treasurer
Approved this 23rd day of November, 2012
Page 137 of 172
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ASA s Nottawasaga Valley Conservation Authority
HIGHLIGHTS
i�TlON 1,
of the NVCA BOARD OF DIRECTORS MEETING - No. 11/12 — Nov. 23, 2012
DRAFT NVCA BUDGET TO BE CIRCULATED TO MUNICIPALITIES FOR COMMENT
Wayne Wilson, CAO/Secretary-Treasurer, presented to the Board the NVCA's draft 2013
budget, which reflects a levy increase of 3.5%. This is an increase of $0.15 per
watershed resident for a total cost of $8.97 per person to provide all of the conservation
services required to preserve our healthy waters. The percentage increase is consistent
with population growth pressures and inflation. The NVCA also proposes to use $285,000
from reserves to support the draft budget.
The Board authorized staff to circulate the draft budget to NVCA municipalities for review
and input before the Board votes on it in February 2013.
NVCA PLANNING AND REGULATION REVIEW FEES TO BE STUDIED
It is the NVCA's policy to charge user fees for services related to planning and
development, to ensure development is safe (i.e. not within a floodplain or erosion
hazard area) and not harmful to wetlands and other vital natural areas. Development
applications range in scope from individual residents building on or improving their
property to more substantial projects such as new subdivisions and commercial growth.
The current fee structure recovers approximately 65% of the cost of the planning
program, with the remainder coming from municipal levy. This reflects the fact that not
all of the program's work is development related — the NVCA also participates in activities
including Municipal Permitting, Official Plans, Secondary Plans and Comprehensive Zoning
By-Laws.
The Board voted to strike an ad hoc committee comprised of both Board and staff
members to review the current fee schedule and policy. They instructed staff to prepare
draft terms of reference to be presented at the December 14, 2012, Board of Directors
meeting, at which time the committee will be formed. No changes to the fee structure will
be made until such time as the committee reports back to the Board at a date to be
determined.
PLANNING PROGRAM CONTINUES TO ADAPT TO IMPROVE SERVICE
In 2010, a third-party review of the planning program resulted in 36 recommendations
related to such things as organizational capacity and governance, municipal alignment
and partnerships, education, communication and awareness. The recommendations were
prioritized and staff have been working on them as resources permit, following the
Board's direction.
Staff updated the Board on the actions that have been taken thus far, including updating
the list of works not requiring NVCA permit approval, implementing a triage approach to
ensure that critical issues receive immediate attention and working with municipalities to
establish planning agreements.
Page 1 of 2
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NVCA BOARD OF DIRECTORS MEETING HIGHLIGHTS - No. 11/12 - Nov. 23, 2012
Implementation of the recommendations continues to be a high priority, and NVCA staff
will continue to identify and update implementation strategies through the business plan.
CURRENT FEE STRUCTURE WILL APPLY TO BALMORAL SUBDIVISION
The Board of Directors heard an appeal of NVCA planning fees from representatives of
Black Ash Enterprises and Lucas &Associates Consultants in Planning and Land
Development regarding a proposed subdivision in Collingwood. The Balmoral subdivision
would include single-family homes, townhomes and mid-rise apartment units.
Staff noted that the current fee schedule is generally consistent with adjacent
Conservation Authorities in the Greater Golden Horseshoe, and continues to represent
the best means of addressing the cost of implementing the planning program.
The Board directed staff to use the current NVCA fee schedule for the Balmoral
application.
NVCA TO ENTER INTO AGREEMENT WITH OMAFRA TO STUDY AGRICULTURAL
PHOSPHORUS USE
Land in the Innisfil Creek subwatershed is primarily used for agriculture, including potato,
carrot, onion and sod production. Watershed modelling indicates that fertilizer applied to
cropland is a key source of the high levels of phosphorus consistently found in the surface
water of this area. High levels of phosphorous lead to an increase in algae and low
oxygen levels in the water, potentially killing fish and other aquatic life.
The NVCA currently lacks a detailed understanding of the application of nutrients to the
landscape and its impacts downstream. The Board authorized the NVCA to enter into an
agreement with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for
a project on agricultural phosphorus use in the Innisfil Creek Subwatershed. A total of
$40,000 in funding will be provided by OMAFRA, with no additional funds required from
the NVCA.
BOARD APPROVES NEW POLICIES & PROCEDURES
The Board approved two NVCA policies and procedures, effective immediately. The
Accessible Standards for Customer Service & Use of Assistive Devices has been
implemented in accordance with the requirements of the provincial Accessibility for
Ontarians with Disabilities Act, 2005, Ontario Reg. 429/07. The Employee Expense Policy
& Procedure has been revised to reflect the current NVCA organizational structure.
For the full agenda including documents and reports, please visit our website:
http://nvca.on.ca/meetings/BoardofDirectors/Agendas/
Future meetinas and events: For more information, please contact:
Board Meeting 12/12 - Dec.14, 2012 Wayne Wilson, CAO/Secretary-Treasurer
(705) 424-1479 ext. 225
wwilson @nvca.on.ca
Page 2 of 2
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ORILLIA PUBLIC LIBRARY BOARD
MINUTES OF OCTOBER 25,2012 MEETING
A regular meeting of the Library Board was held at the Library commencing at 7:05 p.m.
PRESENT—BOARD— G. Guthrie,Chair;R. Fountain;K.Hewitt;P.Hislop;L.Murray;M. Seymour
STAFF- S. Campbell,CEO
S.Dance,Director of Technical Services
T.Chatten,Recorder
OTHER—A.Alexander,Friends of the Library
ABSENT—D. Evans;J. Rolland(with Board approval);P. Spears;R. Stevens
Disclosure of Pecuniary Interest and General Nature Thereof—None
G. Guthrie welcomed newest member Karen Hewitt to the Library Board. Some sad news was also
passed along to Board members regarding the recent passing of Ann Parsons of the Library Board,and
staff member Darcy Yanni.
CONSENT AGENDA
Board members asked for clarification from the Report of the CEO regarding responsibility of water
treatment for the boilers.
G. Guthrie sent a letter of response to Clayton Donoghue regarding his concerns surrounding the
location of the Carmichael plaque.
MOTION#2012:33
Moved by R. Fountain, seconded by P. Hislop that the consent agenda of the October 25, 2012 meeting
be adopted. CARRIED
DISCUSSION AGENDA
BUSINESS ARISING FROM THE MINUTES
Farmers Market Committee —P. Hislop reported that the Committee met recently and will meet again
tomorrow with visuals and dimensions to help members of the committee see how the layout for the
market could work,and then will have vendors physically try the layout at a later date.
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Finance Committee — 2013 Budget Update — S. Dance highlighted items and revisions in the 2013
budget, as well as the new format, with the amount of township contracts pulled out for further
discussion and explanation. Staffing requests for new positions based on safety issues due to large
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floor area on the second level monitoring two desks, and the large increase in use and service
requirements were also discussed.
MOTION#2012:34
Moved by P. Hislop, seconded by R. Fountain that the Orillia Public Library Board accept the revised
2013 budget and issues as submitted to the City of Orillia on October 25, 2012. CARRIED
September 2012 financial statements were distributed to the Board for review.
NEW BUSINESS
2011 Audited Financial Report—
MOTION#2012:35
Moved by M. Seymour, seconded by R. Fountain that the Orillia Public Library Board accept the 2011
Audited Financial Statement. CARRIED
Report of Friends of the Library—A. Alexander distributed a report outlining the possible continuation
of the Friends, which following the recommendation of their chartered accountant it not continue due
to lack of activities. The Board thanked A.Alexander and the Friends for their work over the years.
Book Trucks—New book trucks were to be purchased as part of the building project,but money is not
available now, so the Board has authorized to spend from the reserve accounts.
MOTION#2012:36
Moved by K Hewitt, seconded by M. Seymour that the Orillia Public Library Board approve the
purchase of the Gryphon Book Trucks from Brodart, and that the funding be taken from the Book Sale
Reserve Fund(56-6-3220-0846). CARRIED
Photographs by Paul Orser—The Board does not have a policy governing this at present, but space is
available to hang photographs in locations that original artwork cannot be hung. As recognition for
former board member Paul Orser,the Board would be happy to accept a donation of his photographs.
Adjournment at 8:25 p.m.
BOARD CHAIR CHIEF EXECUTIVE OFFICER
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REPORT OF THE CEO
October 2012
Submitted by Suzanne Campbell
GOAL#4 The Library will advocate for increased public awareness of the value and
range of library services.
Amanda Sist and I met with Lynn Martin from Simcoe Lifestyle magazine,Amanda will
be writing a feature for the January issue about 100 Acts of Reading-an early literacy
promotion happening in 2013.
GOAL#3 The Library will optimize and customize library service to our user groups
Jayne Turvey once again organized a fabulous volunteer appreciation lunch,where many
of the attendees expressed how much they enjoyed the experience and especially having
it in the library.
GOAL#6 The Library will investigate, develop and maintain partnerships in the
community.
I attended the celebration of Barrie Public Library's 140 Years of Library Service. It was
an enjoyable evening with speeches from the Mayor of Barrie,the MP and MPP and from
their Board.
A subcommittee of the Cultural Round Table met at the Library to discuss the next
forum. The committee has decided to host a forum on Cultural Districts with a feature
discussion on the Arts District. The Library will be hosting the event that will be
happening in January.
GOAL# 7 The Library will attract, develop and maintain a trained and educated
workforce and leadership that reflect our values and ethics.
General staff meetings were held on November 1st,it was delayed due to the postponing
of the Board Meeting.
The majority of the Library staff attended a Crisis de-briefing offered through North
Simcoe Victim Crisis Services and led by Pat Thor and a team of volunteers. The session
was good for all to be given a forum to discuss the loss of Darcy Yannis,a valued co-
worker.
A directors meeting was held on October 2"d
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Jayne and I attended a workshop led by Rob Lavery from SOLS on tracking project
results with the goal of reporting on outcomes. (For details see the Director of
Information Services report).
GOAL#1 The Library will increase its size to meet the standards for the population
served.
Ted Hill,Jai and I met with Ron Burton to discuss snow removal options for this winter.
It was decided that the courtyard,the covered walkway leading to the courtyard and the
stairs beside Information Orillia will not be cleared,these areas will be taped off. Jai will
be responsible for clearing the doors around the library. Ron Burton will clear the ramps
and will clear the doorways on Saturdays and Sundays.
I attended a site meeting on October 17'h at the Library. Deficiencies were discussed.
Signage
The signage package is not complete. There is change order and the pricing is still being
decided on.A main issue in this is the push buttons in the elevator which were not
installed according to the specifications the elevator company has now been provided
with the proper button designations and should be complete soon.
Between talks with the City and CEC Mechanical it has been determined that CEC will
be doing maintenance and treatment for the boiler for the first year.
The deficiency list is down to about 30 items
There are 13 warranty items being repaired or investigated.
The fountain was running for two weeks and was then winterized. Jai and staff from
Parks and Recreation have been trained on the maintenance requirements for the
fountain. Once the City has hired a Facilities manager,I will have a further discussion
with the City on maintenance responsibilities for the exterior of the building.
GOAL#9 The Library will be an agent for the development of the community.
The finance committee met and submitted the budget to the City on September 5.
Bob Ripley,Susan Dance,Kelli Absalom,and Amanda Sist and I met for a review of the
Library budget submission,and a further explanation on how information is be displayed
on the new budget sheets.A further discussion of this process is included in a separate
report.
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REPORT OF THE DIRECTOR OF CHILDRENS,YOUTH AND
AUDIO VISUAL SERVICES
October 2012
Submitted by Amanda Hodgkinson
CHILDREN'S SERVICES
PROGRAMS
Goal 2.1 Develop and maintain programs associated with identified groups.
Story times continued this month with overwhelming registration and attendance. All of the
programs are full except for our fun for ones. The programs focus on early literacy skills as staff
continues to develop their presence in programs. Due to the high demand we have decided to create
a drop in story time on Thursday afternoons to deal with the large numbers of participants in our
other programs.
We ran drop in Halloween crafts for families to make and take home before Halloween. These self-
led crafts are simple ways for staff to create a program where there is no registration, but reaches
high numbers of individuals.
The Explorers Club once again met with high attendance and lots of enthusiasm from both staff and
children. The program was a Halloween based program where the children got to print their own
Halloween bags! Once again this was a full program with a waiting list of five children.
OUTREACH AND PUBLICITY
Goal 4 The Library will advocate for increased public awareness of the value and range of
library services.
This fall, displays were created to highlight the children's collection, focusing on topics such as
Thanksgiving, Halloween,new books and family reading. As always these proved to be successful
marketing tools to promote the circulation of books.
This month Children's Services hosted four Lion's Oval Public Schools visits from the
Kindergarten classes. The classes were treated to a story time,tour of the library and a fun craft.
COMMUNITY PARTNERSHIPS
Goal 7 The Library will investigate, develop and maintain partnerships in the community.
In partnership with Lakehead University's Education program we continued to offer Alphabet Stew
and Circle of Readers program. The programs were held for four weeks in October and will hold
their final programs in the first week of November. These programs were offered for 8 weeks this
fall and will be repeated again in January/February.
TWEEN PROGRAMS
Goal 2.1 Develop and maintain programs associated with identified groups.
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MOTHER DAUGHTER BOOKCLUB
The Mother Daughter Book Club met on Thursday October 4th,with 7 mothers and 9 daughters
participating. They read"Howl's Moving castle"by Diana Wynne Jones they had mixed reviews for this
book. Lee Kelly has graciously taken over this program for Kelly Smith while she is on sick leave.
TEEN SERVICES
Goal 2.1 Develop and maintain programs associated with identified groups.
Chick Chat
Chick Chat met in October on the second, they read"The Life of Pi", and the book got the highest
Chick Chat rating ever. Lindsey Toutant our new YA Reader's Advisory person ran the group along
with Melissa Robertson while Kelly is on sick leave. Lindsey will be taking over this group until
Kelly returns.
BET Meeting
Marley Lauro met with the BET group to discuss upcoming ideas and programs that they would like
to participate in. The attendance was low,but we have put a renewed effort into reviving this group
and have begun marketing for it through our website and with flyers.
The Orillia Youth Centre came to the library for a tour of our resources and all of the things that the
library offers for teens. We would like to continue to nurture this partnership with the youth centre
and see what other opportunities we can come up with.
GROUP AND SCHOOL VISITS
Goal 2.7 Establish a mutually-beneficial presence in the school system.
Melissa Harris contacted all of the local school to participate in the elementary Battle of the Books
program. We are excited to have several returning schools participate in our program. Next month
Melissa will be going into the schools to create enthusiasm with students for this program.
Lindsey Toutant has begun to look over the High school Battle of the Books list and make changes
and adjustments for this year's battle. She has contacted all of the high schools, and is arranging to
meet with the teacher librarians in the next month.
REFERENCE
Goal S Develop Methods of Measurement to evaluate the Effectiveness of Library Services
and Programs
Reference questions:
OCT 2011: 481 Year to date 2011: 3970
OCT 2012: 1020 Year to date 2012: 7092
The number of reference transactions handled by Children's Services Staff increased in October,by
114%over 2011. Overall,our reference has increased by 79%. As well,reference questions by
teachers increased 300%,and university student requests were raised by 92%this October over last
year.
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REPORT FOR THE MONTH OF OCTOBER 2012
by Director of Information Services
Kelli Absalom
GOAL 2: Create and maintain lifelong relationships with users:
Volunteer hours for September were 367.5.
Volunteers answered 789 questions at the Greeter Desk.
Our annual Volunteer Appreciation Luncheon took place on Monday, October 15th. This year's
theme was black and white (how piano keys fit together perfectly to make beautiful music),
similar to how our volunteers fit together with library staff to help us provide exceptional
customer service. Volunteers commented that they feel very welcome and appreciated in their
volunteer positions, and that the library is a great place to give of their time and talents. Next
year's luncheon will take place in April during Volunteer Appreciation Week, which is the regular
time for the event. We were unable to hold the luncheon during that week this year as we were
in the process of moving to our new building. As customary, Jayne Turvey did a wonderful job
organizing the event.
GOAL 3: Optimize and customize library services to our user groups
The Library held the second annual "Get a Life Human Library Festival"on Saturday, October
201h and it was a great success. We had twelve "human books" in all, including a pet psychic,
beauty queen, an accident survivor, midwives, a tattooed piercer, a local radio host, a
recovering alcoholic, an immigrant from Holland, a soldier's daughter, an Anglican minister, a
luthier, and a motorcycle racer turned nature photographer. The titles were checked out
continuously throughout the morning and into the early afternoon, creating links within our
community and revealing a different aspect of library service to our customers. In all we had 49
check-outs which is an over 100% increase from last year. The programming room was a
wonderful asset to this year's festival as all the books were able to set up a personalized space
to meet and tell their story. . The Orillia Packet&Times, Rogers TV and Snap Orillia were on
hand to cover the event. One human book shared "it was a wonderful experience, something I
will remember for a lifetime." One participant commented, "I was so surprised at how easy it
was to start talking to a stranger. I didn't know what I was getting into, and now I can't wait until
next year!" Next year's event will be held Saturday, November 9th, 2013. Sarah Csekey is to
be commended for all her hard work and initiative in organizing this program.
Computer training began in October in our Community Technology Lab. Sarah Csekey
conducted classes for Absolute Beginners as well as Introduction to Email and the Internet
which were offered in sessions of four-week, weekly classes. The response has been
overwhelming, and the sign-up sheets filled quickly. The goal of the classes is to introduce
computer technology and encourage our members to wade into the digital age with confidence
and optimism. In the email basics class, Sarah and her group worked together to help an
octogenarian write her first email, sent to her daughter and son-in-law in Italy.
We celebrated Ontario Library Week which was held October 14th-20th. Jayne Turvey
produced coupon books which included coupons for free computer printouts, photocopies and
discounts on fines. Coffee and cookies were provided all week for our customers.
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We tied in various programs to the week including a movie presentation of"Katy Perry: Part of
Me", which was held in the Programming Room.
Jayne Turvey held two meetings of Lifescapes, her memoir writing group.
Jayne conducted a book launch of"Home for Christmas" by John Forrest. There were 40
people in attendance including MP Bruce Stanton and Mayor Angelo Orsi.
Jayne had guest speaker Ruth Blair present"Researching Your Ancestors in the United
Kingdom and Ireland"at the October Genealogy Club meeting. Fifty two people were in
attendance.
Jayne organized an Italy travel presentation given my Murray and Erin Smith. "Bella Italia:
Beyond the Guidebooks"was attended by 13 people.
The Bookworms Book Club, led by Michelle Sinclair, met in October and had a lively discussion
of"For One More Day" by Mitch Albom. Eighteen people were in attendance.
Jayne gave a tour and short presentation on library services to the Quota Club (Silver Q).
Twenty two people were in attendance.
The Orillia Big Read Committee worked on planning a modest wrap-up event for November.
Eight people provided with library materials in our Community Outreach program. Materials
were also delivered to Victoria House and Birchmere Retirement Residence.
GOAL 4:Advocate for increased public awareness of the value and range of
library services:
Jayne was interviewed on the Sunshine Radio program "Twin Lakes Today"to promote Library
Week and the Human Library program.
Jayne manned a Library booth at MPP Garfield Dunlop's 12th Annual Seniors Day held at
ODAS Park. She spoke with 32 people about Library programs and services.
GOAL 5: Develop methods of measurement to evaluate the effectiveness of
library services and programs:
October 2012
Internet 3,240 (up 124%from 2011
Wireless 980 (up 424% from 2011
Online Products 1,551
Home a e Visits 13,695 (up 166% from 2011
Reference Questions Answered 3,344 (up 79% from 2011
Computer Help 561 (up 338%from 2011
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Our social media presence has been increasing as well. As of October 31st, the Orillia Public
Library Facebook page has 419 people following us. That number is more than double the
amount we had in June 2012. We also have 312 people following us on Twitter.
GOAL 6:Investigate, develop and maintain partnerships in the community:
Jayne Turvey met with Sunshine Radio to discuss promotions and advertising for Ontario
Library Week.
Jayne attended the Helping Hands Anniversary on behalf of the Library.
The Library hosted the International Festival of Authors on Sunday, October 28th in conjunction
with the Stephen Leacock Museum. Readings were given by established writers Bill Gaston,
Linda Holeman and Benjamin Wood.
Library customers and staff enjoyed the music of the Nelson Poirier Trio who performed in our
cafe area in conjunction with the Orillia Jazz Festival.
I attended an Information Orillia Board Meeting in October.
Goal 7:Attract, develop and maintain a trained and educated workforce.
Michelle Sinclair and Lee Kelly attended "RA in a Day"at the Toronto Reference Library. This
conference brings readers' advisory advocates together to share their knowledge and expertise
on meeting the needs of adult readers. They learned about the latest RA trends and how to best
serve those who visit our libraries every day, either in-person or virtually.
Michelle and Lee also began a 10 week online course offered through the Southern Ontario
Library Service entitled "Compass 101". The course focuses on accessing e-resources.
Jayne Turvey attended a SOILS workshop held at the Library, entitled "Making an Impact". The
goal of the workshop was to enable participants to articulate results to funders and stakeholders
who want to know the difference their money makes in the lives of those served.
Library staff and customers were saddened by the sudden passing of Information Services staff
member Darcy Yanni. I would like to thank all staff for their willingness to assist our department
during this difficult time.
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REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
October 2012
Submitted by Susan Dance
Activity in the new library continues at high levels. New technologies have assisted in handling the additional
workload,but Circulation tasks(such as registering patrons and dealing with items on hold)have put extra
demands on staff.
In the first five months of operation 168,413 items were checked out at the new library. This represents a 58%
increase over the same period last year.
Checkouts
June-October
180000
160000
140000
120000
100000
80000
60000
40000
20000
0
2011 2012
While we expected a peak in the first month,we found a sustained increase in checkouts over the entire five
month period.
Checkouts by Month
40000
35000 2012
30000
25000
20000 2011
15000
10000
5000
0
June July August September October
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Another Circulation function that has increased dramatically is the number of items placed on hold. These items
require a fair amount of handling by staff,and while patrons may opt to receive an automated notification
(email or text)about items ready for pick-up,many require a phone call.All items on hold require sorting,
tagging and shelving.
Holds Placed
4500
4000
3500 2012 -
3000
2500
2000
1500
1000 2011
500
0
June July August September October
Staffing in the Circulation department remains tight,particularly with the resignation of Ruth Berry,Circulation
Clerk,who has left for a Library Technician position at Georgina Public Library. Fortunately we have been
able to hire Cathy McRae(former staffer)for December while she is on Christmas Break,and plan to hire a
permanent replacement for Ruth's position in early January. Security at the desk remains a concern on evenings
and weekends when staffing on the main floor is reduced to two persons(usually one adult and one student
page).
Page 150 of 172
13a) Correspondence dated November 15, 2012 from Dwight ...
Ministry of Finance Ministry of
Municipal Affairs and Housing
Office of the Minister Office of the Minister
Frost Building South 777 Bay Street
7 Queen's Park Cr Toronto,ON M5G 2E5 `r
Toronto ON M7A 1Y7 Tel(416)585-7000 r
Tel((416 325-0400 25-03 Fax .mah 585-6470 �r• - Ontario
Fax(416)325-0374 www.mah.gov.on.ca
www.fin.gov.on.ca
November 15, 2012 1 NOV 1.9 2GF2
O ISO-M E C:
TOWNSHIP
Dear Head of Council:
We are writing to provide an update with respect to the review of the Ontario Municipal
Partnership Fund (OMPF) and program allocations for 2013.
As you know, in February the government announced that the OMPF would be
reviewed and phased down to$500 million by 2016, as agreed to through the
Provincial-Municipal Fiscal and Service Delivery Review(PMFSDR), Since this past
spring, we have had several discussions with the Association of Municipalities of
Ontario (AMO) on the review of the OMPF, and have also received advice from many
municipalities.
Based on the feedback received to date, the government is announcing that 2013 will
be a transition year for the OMPF, during which the province will provide municipalities
with $575 million in stable funding. This Transition-Year Stable Funding will ensure that
in 2013 municipalities receive a guaranteed level of support based on their 2012 OMPF
allocations.
In 2013, municipalities in the north will receive at least 95 per cent of their 2012 OMPF
allocation, while municipalities in other regions of the province will receive at least 90
per cent. These minimum levels of support will be enhanced up to 100 per cent for
eligible municipalities with more challenging fiscal circumstances.
The transition year is allowing us to announce 2013 funding allocations earlier than in
the past in order to support the municipal budget planning process. This will also
provide the opportunity to continue the dialogue with our municipal partners on the
redesign of the program.
Following further consultation with municipalities, a redesigned OMPF will be
announced for the 2014 program year. Based on what we have already heard, the
government acknowledges that there continues to be a need for ongoing assistance for
municipalities, particularly those with more challenging fiscal circumstances. As a
result, the redesign of the program for 2014 is expected to improve the targeting of
funding for northern and rural municipalities.
.../cont'd
Page 151 of 172
13a) Correspondence dated November 15, 2012 from Dwight ...
- 2 -
We understand that the details regarding the redesigned program will be an important
aspect of the 2014 municipal budget planning process. With this in mind, we plan on
announcing those allocations as early as possible next fall.
Furthermore, we understand that some municipalities have raised the issue of OMPF
reconciliation. As you may know, reconciliation is an annual decision.
We have examined the issue of OMPF reconciliation and are confirming that the
government will proceed with the reconciliation of the 2010 OMPF. However, given the
province's fiscal challenges, and the significant level of support that has been provided
to the municipal sector, this will be the final reconciliation payment under the OMPF.
Additional details are expected to be communicated to municipalities in the coming
weeks.
In addition to announcing the review of the OMPF, the government also confirmed that
it will continue to honour its commitment to the uploads, in accordance with the
timetable agreed to through the PMFSDR. The province will continue the phased
upload of Ontario Works benefits and court security and prisoner transportation costs in
2013, This builds on the previous upload of Ontario Drug Benefits and Ontario Disability
Support Program. As a result of the uploads, Ontario municipalities will benefit from
almost$1.4 billion in reduced costs.
These uploads, together with the $575 million in OMPF Transition-Year Stable Funding,
will provide municipalities with a combined benefit of over$1.9 billion in 2013. This is
more than three times the level of funding provided under the previous program in
2004. Despite the adjustments to the OMPF, the combined benefit will continue to
increase, with provincial uploads more than offsetting the reduction to the program.
The following table identifies the increase in the combined benefit along with the phase-
down schedule for the OMPF program, which was confirmed in the 2012 Ontario
Budget.
Prov_c,i I Support Conti n(its to Inc reasL as CIMPF Is Phased Down
2013 2014 2015 2016
Provincial Uploads 1,360 1,490 1,630 1,770
OMPF 575 550 525 500
Combined Support 1;935 2,040 2,155 2,270
Source.,2012 Ontado Budget,Chapter/.Transforming Public Services,page 51.
.../cont'd
Page 152 of 172
13a) Correspondence dated November 15, 2012 from Dwight ...
- 3 -
The Ministry of Finance's (MOF) Provincial-Local Finance Division will be providing your
municipal Treasurers and Clerk-Treasurers with further details regarding the 2013
OMPF Transition-Year Stable Funding. This information and other supporting materials
will be posted in both English and French on the MOF website:
http://www.fin.gov.on.ca/en/budget/ompf/2013/
hftp://www.fin.gov.on.calfr/budgetlompf/2013/
Our government has a very strong record of supporting and working with municipalities.
Together with other provincial initiatives, we will increase our ongoing support to
municipalities to approximately$3A billion in 2013. We look forward to continuing to
strengthen our partnership with municipalities as we move forward to address our
shared challenges.
Sincerely,
Y. K_ _2
wight Duncan Bob Chiarelli
Deputy Premier Minister of Municipal Affairs and Housing
Minister of Finance Minister of Infrastructure
Minister of Transportation
Page 153 of 172
13b) Correspondence dated November 27, 2012 from Rob Lov...
Unling
l
Tr.Il. s
Orillia District Snowmobile Club
C�
N,), 27.2012
Nkt%or I kq hcs
lowUhip oCoro-Nk-donlo
Bo',x 100,Oro,0 111,111 o
ILA,2XO
1"o XL13 or and Council.
The Oril I i-11 Dist ri c-t S nwA mobile Clubwould like to form illy rcquc,,1 to renew its 2 tearzqgreenicnt for nsc of the
trails.Within the fvrders ol"the Oro-Medontc Tvvp.ThQ r0llllill Unchanged from 200N;ind 2010
which has been signed previously by CZ1.1116).
We r(qUC-'Sl perinistiion to Li,-.,c:
1: Me Rail Tmil from Une 5 to Woodland Dr
2„ I ine 5 North from 1-1c Side Rd ik, I lorseshoe Val lc,, Rd
3: Line 5 North appro\ 100 mcicr,south of the Rail% a,, Line(o the top of1he hill ill Line 5
4: 1 Jne 5 1 Ini north oN Iorse,hk)Q Valley Rd I-Or I km
5: Line 6 North of Bass Lake Side Rd,aplirox 1.5kni to the south side ol'Sugarhu-,,h
6,1 ine I I North from Old Barric J;UJ to Bas, I.Ac Sidv Rd
7: Linc 9 North of Hass 1.Ac Side Rd to the bimoni o' he hill w ('jold Mountain Springs.appm\ 1.5kni
8:Line 6 North ironi Moum St. I-Mlis Rd.al)prox 050 nictet'N to the(op of the hill
LnClosed You�%Ill rind aNlenlorandum ol'Undet-Aandin'- with the Feder.oikin ol"snowniobilc('1uhs['oc you to
sign. A certificate of insur.lnce narning the low-flship as insured wall 11,11oNk as a separate docunient once the
policy is ill effect,
In an eflort to showapproci.ition to the township for the asc 0'111C Mlik the CIUI) E\ill endeavorto nutintain anti
bru,,h the trails along the specified route,, I hi.,may 1),:done in FVr dear in a
roWlillc`
ffwu have any questions orconco-n-,please I'M free to contact us at any time:
Thanks very niuch.
ROB LON'L
['resident
Ouilfia DlsNtrirt ;nowmnbile Club
Box 582 OdIlia,ON L3V 6KS
W -..sledoriilia.wrn
Club 1 17[1515>I1-1247
..........
11.0.Bo N 582,Orillia, L3V 6K;
Page 154 of 172
13b) Correspondence dated November 27, 2012 from Rob Lov...
ONTARIO FEDERATION OF PRESCRIBED SNOWMOBILE TRAIL
SNOWMOBILE CLUJIS LAND USE PERMISSION
501 Welliam Road,Unit 9,14arrie,Ontario
IAN 8Z6
MEMORANDUM OF V TANDING
(PLEASE PRESS HARD ND PRINT OR IYPt-,)
On this day of ,year I,the undersigned,owner/occupler of the premises that is
lot it Oro-Medonte Twp as Listed on the concession#separate document(8 items)
or other in the"Township of Oro-Medonte
County/District'Pcgion of hereby give the undersigned named local snmvmobile club,as a
member in good standing of the Ontario Federation ol'Snowmobile Clubs.hereinafter rcferred to as the OFSC,permission to legally
enter,establish,groom,maintain,sign and use that portion of the premises herein designated by me for the exclusive purpose of
allowing valid permitted and exempted snowmobiles and their riders to use said designated premises for snowin0biling under the
following terms and conditions:
I. The local snowmobile club shall at all times remain a member in good standing of the OFSC and be able to verify this to the
ovvner/occupierwith a current OFSC certificate or this agreement shall be immediately null and void.
2. By remaining a member in good standing of the OFSC,the local snow-mobile club shall be party to the OFSC's third party
liability insurance. T is ectir his coverage confirmed to the undersigned ownerioccupier by signing this memorandum of
understanding on the condition no fee has been charged by the owner/occupier for the use of designated premises. The
insurance shall have adequate limits to cover land uses specified herein by the local snowmobile club and valid permitted and
exempted snowmobiles and their riders on the designated premises.
3. The designated premises shall be sketched on a separate sheet of paper or shown on an attached map and a copy of each/both
shall be initialed by both parties hereto and attached to each copy orthis agreement.
4. It is understood that the local snowmobile club,with the owner/occupier's verbal consent on each occasion,shall have access to
the designated premises prior to and after the winter months for the purpose of opening and closing,upgrading and maintaining
the trail vvhcn there is no snow cover.
5. The local snowmobile club shall maintain that portion of the designated premises to be used by valid permitted and exempted
snowmobiles and their riders in reasonably good condition for snowmobiling purposes only,and undertake to posit appropriate
signagc;remove on an annual basis any litter caused by valid permitted and exempted snowmobiles and their riders;and repair
or replace property damaged by valid permitted and exempted snowmobiles and their riders on that portion of the designated
property used forsnowitiobiling.
6. Each party hereto shall give the other sixty(60)days prior written notice to the address below of any changes to,or cancellation
of this agreement.
7. The local Snowmobile Club. its Trail Patrol Members and Executive are hereby authorized to be the undersigned
owncr/occupicr*s agent(s) to supervise and enforce the uses derined hereunder with respect to the designated premises in
accordance with the Trespass to Property Act R.S.O.1990,c.121;the Motorized Snow Vehicles Act R.S.O.1990,c.M44;and
the Occupiers Liability Act R.S.O. 1990,c.0-2 as amended.
LANDOWNERIOCCUPIER LOCAL SNOINIJOBILE CLUB
NAME T NAME
Orillia District Snowmobile Club'I
ADDRESS ADDRESS
PO Box 582,Orillia,ON,L3V 6K5,sledodilia.com
PHONE Pf40\E
Club#1I R5)558-1247
SIGNATURE SJUNA I URE j
LOCAL SNOWMOBILE CLUB.CONTACT IRE N
RSON NAME&PHONE: OPSC DISTRWTOFFICE CUNTACT NAME&PHONE
...........
Rob Love, President Kevin Hagen, District 8
JClub#(705)558-1247, Daytime#(705)326-3761 [(705)322-7669
"The 0TW and its member c1uhs are committed to safeguarding your personal information provided on this form and may only=be used by tile
clubs to ptywide guidelines enidproeedhmes under which the Club crud andawner opewre
White copy-ownerfocc-upier yellow copy---club Form date: 0512011
Page 155 of 172
13b) Correspondence dated November 27, 2012 from Rob Lov...
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Page 156 of 172
13c) Correspondence dated November 23, 2012 from Roy Mad...
Sno Voyageurs Club
Box 20172
m
Barrie ON
$N0=v0YABEUN3 LU 6E9
IBARRIE
November 23,2012
Township of Oro-Medonte
Attn:Shawn Binns, Director of Recreation and Community Services
148 Line 7 South
Oro,On. LOL 2X0
Dear Mr. Binns:
Sno Voyageurs Club is a snowmobile club that has been operating in the local area for over 30 years and
would like to continue the tradition of offering snowmobile trails for the benefit of riders and
surrounding communities.
In this regard,we request use of the specified trail routes:
North side of Cassell Dr from Cty Rd 93 to Line 2 N
Line 2 N from Cassell Dr to the Hwy 400 corridor
Line 4 N from Hwy 400 to Ingram Rd.
South side of Ingram Rd from Line 4 N to Line 5 N
Railtrail from Line 5 S to Thunderbridge at Ridge Rd
Old Barrie Rd W from Cty Rd 93 3/4 way to 1 Line N
1 Line N from''/o way from Old Barrie Rd W to Sideroad 30&31 W.
30&31 Sideroad west for 2000'
1 Line N 2000'from 30&31 Sideroad
2 Line N from South of Bass Lake Sideroad west to past Bidwell Rd
Horseshoe Valley Rd W from 1 Line N to Craighurst Cty Rd 93
3 Line N from north of Highland Dr.south on 3 Line N for 3000 ft
3 Line N from 3000'south of Bass Lake Rd to Bass Lake Rd
Bass Lake Rd east from 3 Line N to 5 Line N to join Orillia trail
Should you have any questions or concerns, please do not hesitate to contact myself at 705-722-6273.
Thank you in advance,for your continued support of local snowmobiling.
Yours truly,
Roy Maddox
Sno Voyageurs Snowmobile Club
Page 157 of 172
13c) Correspondence dated November 23, 2012 from Roy Mad...
ONTARIO FEDERATION OF PRESCRIBED • •:ILE TRA
n SNOWMOBiLE CLUBS LAND USE PERMISSION
SJI W'etham Road.Unit 9.Barrie,Ontario
L4N SZb
IVEMORAND UM OF U, DE1RST_4_1bDI.?VG
(PLEASE PRESS HARD AND PRINT OR TYPE)
C)n this 27fih day of November yea 20 1,the undersigned.o,,vnerfoccupier of the premises that is
lot# concession
or other in the"l'otivnship of Oi'C3 Medonte
C;ounty0istrictiRegion a['Slmcoe do hereby give the undersigned named local snowmobile club. as a
member in good standing of the Ontario Federation of SnovvTnobile Clubs,hereinafter referred to as the OFSC.permission to legally
enter,establish,groom, maintain, sign and use that portion of the premises herein designated by me for the exclusive purpose of
allowing valid permitted and exempted snowmobiles and thcit'riders to use said designated promises fair snowniobiling under the
following terms and conditions:
I. The local snowmobile club shall at all times remain a member in good standing of the OFSC and be able to verify this to the
owmerloccupicr with acurrent OFSC certificate or this agreement shall be immediately null and void.
2. By remaining a rnember in good standing of the OVSC, the local snovvtnobile club shall be party to the OFSC's third party
liability insurance. This coverage is confirmed to the undersigned owner/occupier by signing; this memorandum of
understanding on the condition no fee has been charged by the ovimcrloccupicr 1'vr the use vi'designated premises. The
insurance shall have adequate limits to cover land uses specified herein b;' the local snowmobile club and valid permitted and
exempted snowmobiles and their riders on the designated premises.
3. The designated premises shall be sketcher}on a separate sheet of paper or shown on an attached map and a copy oreach'both
shall be initialed by both parties hereto and attached to each copy-of this agreement.
4. It is understood that the local snowmobile club,with the ov%nerroceupier's verbal consent on each occasion,shall have access to
the designated premises prior to and after the winter months for the pufpose of opening and closing.upgrading and maintaining
the trail when there is no snow-cover.
5. The local snowmobile club shall maintain that portion of the designated premises to be used by valid permitted and exempted
snowmobiles and their riders in rcasonabl; good condition for snovvmobiling purposes only: anoi undertake to post appropriate
signage;remove on an annual basis am, litter caused by valid permitted and exempted snowrnobiies and their riders;and repair-
or replace property, damaged by valid permitted and exempted snowmobiles and their riders on that portion of the designated
property used for sno N mobiling.
6. Each party hereto shall give the other sixty(60)days prior vvritten notice to the address below of any changes to.or cancellation
of this agreement.
7. The local Snowmobile Club, its Trail Patrol Members and Executive are hereby authorized to be the undersigned
owner/occupier-s agent(s) to supervise and enforce the uses defined hereunder with respect to the designated premises in
accordance%with the Trespass to ProperLy Act R.S.O. 1490,c.'T`21: the jdotorized Snuv, Vchic!es Act R.S.O. 1990,c-,044:and
the Occupiers Liability Act R.&O. 199().c.&2 as amended.
LANDOWNER/OCCUPIER LOCAL SNOWMOBILE CLUB
tfAA4E I NAME
Oro Medonte Townshipi sno Voyageurs Snowmobile Club
ADDRESS
ADDRESS
PCB Box 20172 Barrie Ont. L41M 6E9
PHONE. PI ION E 705-70 181 -
Sl(jNA.'rL'R.E S Citi;1'E RF:
LOCAL SNOWNIORILE•:CIA18 CONTACT PERSON NAME&PHONE: OFSi:DIST RK I 10E1'1(F t-UNT aCT-N-01E&-PHONE
Roy Maddox Kevin Hagen
705--722-6273 795-322-7669
"The OFSC and its meinber chebs are coinmitted to sa{egtuirding you?perroiral isrfomiarion provided on this fonn and ma;only be r seat bi the
clubs to provide guidelines and procedures under whicdi the C'hib curd Landowner operate"
Page 158 of 172
13c) Correspondence dated November 23, 2012 from Roy Mad...
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Page 159 of 172
13d) Correspondence dated November 13, 2012 from Don Mor...
A ME
Simcoe
-LLU I T0�PROTECT!
319 King Street North, Alliston, Ontario L9R 1 L3
November 13,2012
To Mayor Harry Hughes and Members of Oro-Medonte Council,
At our meeting of November 8,2012,AWARE Simcoe board members passed
the following resolution:
AWARE Simcoe opposes the plan by the Ministry of Natural Resources
to close Springwater Provincial Park,and further opposes any possibility of
the sale and development of this valuable public resource.
In passing this motion AWARE Simcoe is lending its support to the thousands
of people who have enjoyed Springwater Park's unique attractions in the past and
the thousands more we hope will enjoy them in the future.
The following is some background information:
Loss of amenities and jobs: Springwater Park is one of 10 provincial parks that
the MNR is making"non-operational",i.e.closing,with an overall loss of 28 full-time
and 102 seasonal jobs. The other nine are in Northern Ontario and they are being
closed for overnight camping.However,Springwater Park is being completely closed
in terms of staffing and amenities;including the animal sanctuary,picnic areas,garbage
disposal,toilets and playground.
Loss of a prime asset: With 193 hectares of provincial parkland (adjacent to
provincial and county forest as well as CPR land); Springwater Park is an important
natural asset for citizens of Barrie and area at a time of unprecedented development
pressure. People,and especially children, (in an age where'nature-deficit disorder'is
a routinely observed syndrome),need such spaces to escape the pressures of our
increasingly crowded and structured society.
MNR's poor management:The reason the ministry gives for the closing is
that the park is under-used,having seen a fifty per cent drop in visitors in the last
decade.We believe this trend is the result of drastic budget cuts to the ministry and
very poor management of the park,including failure to monitor and repair the park
fee debit machine at the west gate.In fact,for over three years,until repairs were
recently effected,visitors were unable to pay their entrance fees to the park there.
Page 160 of 172
13d) Correspondence dated November 13, 2012 from Don Mor...
We believe the trend can be reversed by publicizing the existence of the park
and mobilizing the volunteer efforts of local citizens.Although the ministry says it will
save $7.1 million a year by closing the 10 parks,we understand that the net operational
savings to be realized by the Springwater closing is only$77,000 a year,not including
any revenues from logging.A minor increase in revenues could reverse the gloomy
financial forecast for Springwater Park
Logging and sale:We believe that there are presently unannounced plans to
log Springwater Park and then sell the land for development for a one-time injection
of cash to help address the provincial government deficit This would constitute a
tragic loss to forever astonish the generations that come after us,because it will
never again be possible-at any price! -to assemble this kind of natural space in this
highly populated part of Ontario.
Unique tourism values: Simcoe County,with its forests,conservation areas,
provincial parks and provincial wildlife areas,is within easy reach of major
population centers and is well positioned to become a leading wilderness tourism
destination for hikers,birders,naturalists,anglers,cyclists,canoeists,cross-country
skiers and other rapidly growing nature-related recreational activities. If we whittle
away at our heritage by undervaluing it,failing to promote and steward it,and
(worst-case scenario) selling it off,we will fall behind other areas of Southern
Ontario in terms of the variety and quality of the experience we can offer.
Biodiversity: Natural spaces are becoming increasingly fragmented and thus
less useful to wildlife. By virtue of its size and location,Springwater Park is an
important component of efforts to foster biodiversity. It is a major headwater to the
Minesing Wetlands,the largest intact wetland in Southern Ontario,and recognized as
an internationally important feature under the Ramsar Convention on Wetlands.
Sanctuary: Springwater Park is the only provincial park that offers a
sanctuary for injured or orphaned Ontario indigenous species that cannot be
returned to the wild.As a result it has been an important(although in recent years,
poorly promoted) educational resource.There is a need that will have to be
addressed to improve the conditions in which the animals are kept.Requests for
improvements date back 15 years,but unfortunately the MNR has not taken any
action on this.
History: In the early 1900s,the Ontario Government established a tree
nursery in Simcoe County and began to distribute trees for reforestation.This was
the beginning of the Midhurst Tree Nursery,and Springwater Park was the first
important element of the reforestation program.It was spearheaded by one of
Simcoe County's leading historical figures-E.C.Drury,a farmer at Crown Hill in
Oro Township and Ontario Premier from 1919-1923; and E.J. Zavitz,Ontario's first
provincial forester. They began a project to help recover the land that had been
cleared for agriculture and denuded of trees in the late 1890s and early 1900s,
with abandoned farms and open stretches of dune sand making up the northwest
portion of Simcoe County.This then became a model for reforestation across
Southern Ontario.
Page 161 of 172
13d) Correspondence dated November 13, 2012 from Don Mor...
Springwater Park's rich history includes a monument dedicated to the 18
"Boys of Vespra"who died in the Great War of 1914-1918.It stands where a large and
beautiful pond was hand-dug in 1924 to provide water to the tree nursery.The Vespra
Boys Cenotaph is at the heart of the 90-year old park,which was designed from Day 1
to promote the value of resurrection(tree reforestation).The cenotaph is a continuing
memorial of deep significance to many local residents.
Over the years Springwater Park became one of the finest parks in Ontario.It
has everything children,families,sports enthusiasts and animal lovers could ask for.
Thousands of people have fond memories of their time spent in the park,and hope
that future generations will also be able to enjoy this very special and unique place.
We ask that the Mayor and Council be pro-active in the face of the loss and possible
sale of one of Simcoe County's most precious assets,and oppose this closing through
whatever means are at your disposal.
Yours sincerely,
Don Morgan
Chair-AWARE Simcoe
705-526-9883
www.aware-simcoexa
CC
Warden Cal Patterson and Members of Simcoe County Council
Mayor Linda Collins and Members of Springwater Council
Mayor Jeff Lehman and Members of Barrie City Council
Michael Gravelle MPP-Minister of Natural Resources
Jim Wilson MPP-Simcoe Grey,
Garfield Dunlop MPP-Simcoe North
Rod Jackson MPP- City of Barrie
NDP Critic-Sarah Campbell MPP
PC Critic-Laurie Scott MPP
Page 162 of 172
15a) Being a By-law to Authorize the Execution of an Agr...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO.2012-207
Being a By-law to Authorize the Execution of an Agreement
for Fire Dispatch Services between the Township of Oro-Medonte
and the City of Orillia
and to Repeal By-Law No.2009-175
WHEREAS Section 20(1)of the Municipal Act, 2001, R.S.O. 2001, c.25,as amended,
provides that municipalities may enter into an agreement with other municipalities for
joint undertakings;
AND WHEREAS Section 116(1)of the Municipal Act, 2001, R.S.O. 2001, c.25,as
amended, provides that a municipality may establish, maintain and operate a
centralized communication system for emergency response purposes;
AND WHEREAS Section 2(5)of the Fire Protection and Prevention Act, 1997, S.O.
1997, c.4 provides that a municipality may, under such conditions as may be specified
in the agreement,enter into an agreement to receive such fire protection services as
may be specified in the agreement from a fire department situated outside the territorial
limits of the municipality;
AND WHEREAS the Council of the Township of Oro-Medonte declared by Motion No.
C121128-23 to enter into an agreement for Fire Dispatch Services between the
Township of Oro-Medonte and the City of Orillia;
AND WHEREAS the Township of Oro-Medonte and the City of Orillia are desirous of
entering into a renewal agreement for Fire Dispatch Services;
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the Township of Oro-Medonte enter into an agreement with the City of
Orillia for Fire Dispatch Services,a copy of which is attached hereto and forms
part of this By-law as Schedule"A".
2. That the Mayor and Clerk are hereby authorized to execute the agreement on
behalf of the Corporation.
3. That this agreement comes into effect on the 1 St day of January,2013 and shall
continue in force until the 31St day of December,2015.
4. That By-Law No.2009-175 is hereby repealed in its entirety effective January, 1,
2013.
5. That this By-law shall come into full force and effect on its final passing thereof.
BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 5T" DAY
OF DECEMBER,2012.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk,J. Douglas Irwin
Page 163 of 172
15a) Being a By-law to Authorize the Execution of an Agr...
Schedule"A"to By-law No.2012-207
MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE THIS DAY OF
A.D.20_
BETWEEN:
THE CORPORATION OF THE CITY OF ORILLIA
hereinafter called the"City"
OF THE FIRST PART
AND:
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
hereinafter called the"Township"
OF THE SECOND PART
WHEREAS Section 116(1) of the Municipal Act, S.O. 2001, c. 25
authorizes the municipality to establish, maintain and operate a centralized
communication system for emergency purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act,
S.O. 1997, c.4 provides for the entering into of agreements to provide fire protection
services as may be specified in the agreement to lands and premises that are situated
outside the territorial limits of the municipality;
AND WHEREAS the Township and the City are desirous of entering into
an Agreement for the City to provide certain fire dispatch services to the Township;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in
consideration of the premises and the mutual covenants and conditions herein
contracted,the Parties hereto do mutually covenant and agree as follows:
1. The Township agrees to install and maintain in the City's fire dispatch
centre at the Township's expense all radio equipment necessary to enable all Township
fire fighters to receive radio communications from the City's fire dispatch centre and to
enable two-way radio communications between all Township fire vehicles and the City
fire dispatch centre.
2. The Township agrees to supply its fire fighters with radio equipment
designed to receive fire call communications from the City's fire dispatch centre.
3. FIRE CALLS: The City agrees to answer fire calls for the Township and to
transmit such fire calls to the Oro-Medonte Township Fire Department.
4. OTHER FIRE SERVICE COMMUNICATION REQUIREMENTS: The City
agrees to transmit fire department related messages as required.
Page 164 of 172
15a) Being a By-law to Authorize the Execution of an Agr...
Schedule"A"to By-law No.2012-207
-2-
5. The Township agrees to pay the City $ ($1.83 in 2012) per capita
beginning January 1, 2013 for the service of dispatching the Township fire fighters and
fire apparatus based on the population shown in the current Statistics Canada
Community Profile and updated annually during the term of this contract. Adjustments
will be made each subsequent January 1St as per the Consumers Price Index for
Ontario (annual average published by Statistics Canada each preceding November)
until the expiry of the contract on December 31,2015.
6. The Township agrees that should fire calls come in simultaneously from
the City and the Township to the City's Communications Centre, the City's call shall
have preference.
7. The Township and the City shall each add the other party as an "additional
insured"on their respective General Liability Policies with respect to and arising out of
the operations and responsibilities undertaken by either party under this agreement.
8. The Township covenants and agrees that it will at all times indemnify and
save harmless the City and the members of the Orillia Fire Department or any other
person who may render or attempt to render assistance in the spirit of the Agreement
from all and any liability,claims,actions,suits or demands for damages or otherwise for
or by reason of or arising in any way from delivery of the fire service communications to
the Township.
9. The Township agrees that if any Communicator is subpoenaed for Court
as a result of a call that has been dispatched for the Township, or if a Communicator is
required to attend any meetings related to litigation stemming from any incident
response in the Townships dispatch area, the City will be reimbursed for any related
staffing and out of pocket costs.
10. The Township agrees that any cost of any modifications to City
dispatching hardware,the radio equipment,radio transmissions tower,or City telephone
systems which are required to satisfy the needs of the Township shall be assumed by
the Township.
11. In the event that the territory that the fire dispatch services are provided to
in the Township is expanded or reduced, the rates contained in this agreement will be
renegotiated accordingly.
-3-
Page 165 of 172
15a) Being a By-law to Authorize the Execution of an Agr...
Schedule"A"to By-law No.2012-207
12. The Township agrees to provide a large detailed scale map, street
directory, new subdivision layouts, etc. along with copies of all fire protection
agreements made between other municipalities and ambulance for fire and first aid
protection coverage. The map will be coloured so that the coverage areas agreed to
under the various fire protection agreements mentioned above can be easily identified.
This will be updated as required.
13. The Township agrees to supply in writing the method and level that is
required to page fire calls, practices, ambulance assistance or tiered response or other
required dispatch protocol.
14. This agreement may be terminated by either party upon 90 days written
notice with fees charged to the end of the month concluding the 90-day notice period.
This agreement comes into effect on the 1 St day of January, 2013 and
shall continue in force until the 31St day of December,2015.
Dated at the City of Orillia this day of _'20
THE CORPORATION OF THE CITY OF ORILLIA
MAYOR
CITY CLERK
THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE
MAYOR, H.S. HUGHES
CLERK,J. DOUGLAS IRWIN
H:\Legal Affairs\L04 Contracts\Communications\Comm Agrmt Oro-Medonte 13-15.doc
Page 166 of 172
15b) Being a By-law to Authorize the Execution of an Agr...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO.2012-208
Being a By-law to Authorize the Execution of an Agreement
between the Township of Oro-Medonte and the City of Orillia
for the Provision of 9-1-1 Central Emergency Reporting Bureau(CERB)Services
and to Repeal By-Law No.2009-176
WHEREAS Section 11 of the Municipal Act, 2001,S.O.2001,c.25,as amended,authorizes a
municipality to pass by-laws with respect to the health,safety and well-being of persons;
AND WHEREAS Section 20(1)of the Municipal Act, 2001,R.S.O. 2001, c.25,as amended,
provides that municipalities may enter into an agreement with other municipalities for joint
undertakings;
AND WHEREAS Section 116(1)of the Municipal Act, 2001,R.S.O.2001, c.25,as amended,
provides a municipality may establish,maintain and operate a centralized communication
system for emergency response purposes;
AND WHEREAS Section 224 of the Municipal Act, 2001,S.O.2001,c.25,as amended,states
that it is the role of Council to ensure that the administrative policies,practices and procedures
are in place to implement the decisions of Council;
AND WHEREAS Section 2(5)of the Fire Protection and Prevention Act,1997,S.O. 1997,c.4
provides that a municipality may,under such conditions as may be specified in the agreement,
enter into an agreement to receive such fire protection services as may be specified in the
agreement from a fire department situated outside the territorial limits of the municipality;
AND WHEREAS Bell Canada supplies the Township of Oro-Medonte and the City of Orillia with
features and services which allow for the operation of a Central Emergency Reporting Bureau
(CERB);
AND WHEREAS the Township of Oro-Medonte wishes to contract with the City of Orillia for the
management and operation of the CERB using the features and services supplied by Bell
Canada;
AND WHEREAS the Council of the Township of Oro-Medonte declared by Motion No.
C1 21128-23 to enter into an agreement for 9-1-1 Central Emergency Reporting Bureau(CERB)
Services between the Township of Oro-Medonte and the City of Orillia;
AND WHEREAS the Township of Oro-Medonte and the City of Orillia are desirous of entering
into an agreement for 911 Central Emergency Reporting Bureau(C.E.R.B.)services;
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the Township of Oro-Medonte enter into a renewal agreement with the City of
Orillia for 911 Central Emergency Reporting Bureau(C.E.R.B.)services,a copy of which
is attached hereto and forms part of this By-law as Schedule"A".
2. That the Mayor and Clerk are hereby authorized to execute the agreement on behalf of
the Corporation.
3. That this agreement comes into effect on the 1"day of January,2013 and shall continue
in force until the 31st day of December,2016.
4. That By-Law No.2009-176 is hereby repealed in its entirety effective January 1,2013.
5. That this By-law shall come into full force and effect on its final passing thereof.
BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 5T" DAY
OF DECEMBER,2012.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk,J. Douglas Irwin
Page 167 of 172
15b) Being a By-law to Authorize the Execution of an Agr...
Schedule"A"to By-law No.2012-208
MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE THIS DAY OF
,A.D.20
BETWEEN:
THE CORPORATION OF THE CITY OF ORILLIA
hereinafter called the"City"
OF THE FIRST PART
AND:
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
hereinafter called the"Township"
OF THE SECOND PART
WHEREAS Section 116(1) of the Municipal Act, S.O. 2001, c. 25
authorizes the municipality to establish, maintain and operate a centralized
communication system for emergency purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act,
S.O. 1997, c.4 provides for the entering into of agreements to provide fire protection
services as may be specified in the agreement to lands and premises that are situated
outside the territorial limits of the municipality;
AND WHEREAS the Township and the City are desirous of entering into
an Agreement for the City to provide certain 9-1-1 Central Emergency Reporting Bureau
(C.E.R.B.)services to the Township;
AND WHEREAS Bell Canada has installed the 9-1-1 equipment and the
enhanced 9-1-1 system is operational for the City and the Township;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in
consideration of the premises and the mutual covenants and conditions herein
contracted,the Parties hereto do mutually covenant and agree as follows:
1. The 9-1-1 answering bureau (C.E.R.B.) shall be a part of and located in
the City of Orillia Fire Department Communications Centre and they shall receive and
answer all emergency calls from the public and transfer them to the appropriate police,
fire and ambulance services.
2. The basic function of the 9-1-1 answering bureau (C.E.R.B.) shall be the
initial answering of the 9-1-1 calls from the public and transfer of those emergency calls
to the appropriate agency.
3. The City shall be responsible for the management and operation of the
9-1-1 answering bureau (C.E.R.B.), including equipment and personnel.
4. The City shall operate the 9-1-1 answering bureau (C.E.R.B.)twenty-four
(24)hours a day,seven (7)days a week.
Page 168 of 172
15b) Being a By-law to Authorize the Execution of an Agr...
Schedule"A"to By-law No.2012-208
-2-
5. The City shall staff the 9-1-1 answering bureau (C.E.R.B.) at a level
appropriate to efficiently handle call lines in a manner suitable for emergency situations.
6. The City shall be responsible for the efficient operation of the 9-1-1
answering bureau (C.E.R.B.) and the rapid and accurate discharge of the duties of the
9-1-1 bureau operators and the selection and training of personnel.
7. The City shall log and retain all 9-1-1 calls in both digital and printed
formats as required. The Township shall have reasonable access to review all records,
and may request digital copies of any 9-1-1 records from the 9-1-1 answering bureau
(C.E.R.B.)that pertain to the Township.
8. The City shall provide a back-up Central Emergency Reporting Bureau
(C.E.R.B.) to which 9-1-1 calls will be directed in the event that the primary bureau is
unable to accept the calls for any reason.
9. The Township agrees that if any Communicator is subpoenaed for Court
as a result of a call that has been dispatched for the Township, or if a Communicator is
required to attend any meetings related to litigation stemming from any incident
response in the Townships dispatch area, the City will be reimbursed for any related
staffing and out of pocket costs.
10. The Township shall provide to Bell, in written form, all geographical
information, including street names, addresses and borders within their municipal 9-1-1
serving area,and shall be responsible for providing Bell with all changes that may occur
in any such geographical area during the term of the Agreement.
11. The Township agrees to pay to the City$0.80 per capita for 9-1-1 service
based on the population shown in the current Statistics Canada Community Profile and
updated annually during the term of this contract until its expiry on December 31,2016.
12. The City and the Township and representatives of the 9-1-1 emergency
services shall meet at least annually and more frequently if required, where issues
regarding the 9-1-1 answering service(C.E.R.B.)would be discussed.
13. The Township and the City shall each add the other party as an"additional
insured" on their respective General Liability Policies with respect to and arising out of
the operations and responsibilities undertaken by either party under this agreement.
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15b) Being a By-law to Authorize the Execution of an Agr...
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14. The Township covenants and agrees that it will at all times indemnify and
save harmless the City and the members of the Orillia Fire Department or any other
person who may render or attempt to render assistance in the spirit of the Agreement
from all and any liability, claims, actions, suits or demands for damages or otherwise for
or by reason of or arising in any way from delivery of the 9-1-1 answering service
(C.E.R.B.)to the Township.
15. This agreement may be terminated by either party upon 90 days written
notice with fees charged to the end of the month concluding the 90-day notice period.
16. This agreement comes into effect on the 1 st day of January, 2013 and
shall continue in force for a four-year period until midnight on the 31 st day of December,
2016.
Dated at the City of Orillia this day of 20_
THE CORPORATION OF THE CITY OF ORILLIA
MAYOR
CITY CLERK
THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE
MAYOR, H.S. HUGHES
CLERK,J. DOUGLAS IRWIN
H:\Legal Affairs\L04 Contracts\Communications\9-1-1 Oro Medonte 10-12.doc
Page 170 of 172
15c) A By-law to Appoint an Acting Chief Administrative ...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO.2012-209
A By-law to Appoint an Acting Chief Administrative Officer
And to Repeal By-law No.2009-060
WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, Section 229, as amended,
provides that the municipality may appoint a Chief Administrative Officer;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, Section 224,as amended,
provides that the role of Council is to ensure that the administrative practices are in
place to implement the decisions of Council;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte has
appointed a Chief Administrative Officer and a Director of Finance/Treasurer/Deputy
CAO;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte does
now find it expedient to appoint an Acting Chief Administrative Officer to act in the
absence of the Chief Administrative Officer and the Director of Finance/Treasurer/
Deputy CAO;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That, in the absence of the Chief Administrative Officer and the Director of
Finance/Treasurer/Deputy CAO,the Director of Transportation and
Environmental Services is hereby appointed as Acting Chief Administrative
Officer;
2. That, in the absence of the positions identified in Section 1, the Director of
Corporate Services/Clerk is hereby appointed as Acting Chief Administrative
Officer;
3. That, in the absence of the positions identified in Sections 1 and 2,the Director of
Development Services is hereby appointed as Acting Chief Administrative
Officer;
4. That the duties and responsibilities associated with this appointment be carried
out as provided for within the respective job descriptions;
5. That By-law No.2009-060 is hereby repealed in its entirety.
6. This by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 5T" DAY
OF DECEMBER,2012.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk,J. Douglas Irwin
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18a) Being a By-Law to Confirm the Proceedings of the Co...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO.2012-203
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, December 5,2012
WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
NOW THEREFORE the Council of The Corporation of the Township of Oro-
Medonte hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
December 5, 2012,and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is,except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 5T"
DAY OF DECEMBER,2012.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, H.S. Hughes
Clerk,J. Douglas Irwin
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