11 14 2012 Council MinutesWednesday, November 14, 2012
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 5:30 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate
Present: Services /Clerk; Andria Leigh, Director of Development Services; Shawn
Binns, Director of Recreation and Community Services; Tamara Obee,
Manager Health & Safety, Human Resources; Janette Teeter, Deputy Clerk
Also
Present: Sue & Gord Roehner, Ann Truyens, Bill & Dorothy Moore, Mel & Marie
Mawdsley, Peter Grigoriadis, Steve Posluns, Jack Fountain, Ruth Fountain
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C121114 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, November 14,
2012 be received and adopted, as amended to add Item 15a) By -Law No. 2012 -188, A
By -Law to Appoint.
Carried.
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Council Meeting Minutes — November 14, 2012.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C121114 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 5:30 p.m. to discuss
• personal matters about an identifiable individual;
• litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C121114 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 6:45 p.m. and recess until 7:00 p.m. at which time
we shall Report on the Closed Session Items 4
c) Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (1532 Highway 11 South).
d) Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an
identifiable individual (Lake Simcoe Regional Airport Representation).
e) Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an
identifiable individual (Municipal Law Enforcement — Co- operative Education
Placement).
f) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Organizational Review & Staffing).
Carried.
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Council Meeting Minutes — November 14, 2012.
c) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality
(1532 Highway 11 South).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Janette Teeter, Deputy Clerk.
Motion No. C121114 -4
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services, re: Litigation affecting the municipality (1532
Highway 11 South) be received for information only.
Carried.
d) Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an
identifiable individual (Lake Simcoe Regional Airport Representation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk.
Motion No. C121114 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential correspondence presented by Doug Irwin, Director of Corporate
Services /Clerk re: Personal matters about an identifiable individual (Lake Simcoe
Regional Airport Representation) be received.
2. That an Interview Committee consisting of Deputy Mayor Hough and Councillors
Crawford and Evans be established.
3. That staff contact the identified candidates for an interview.
4. And That the Interview Committee report back to Council.
Carried.
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Council Meeting Minutes — November 14, 2012.
e) Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an
identifiable individual (Municipal Law Enforcement — Co- operative Education Placement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager, Health & Safety, Human
Resources; Janette Teeter, Deputy Clerk.
Motion No. C121114 -6
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Confidential Report No. CS2012 -037, Doug Irwin, Director of Corporate
Services /Clerk re: Personal matters about an identifiable individual — Municipal Law
Enforcement — Co- operative Education Placement be received.
2. And That a Co- operative Education placement for the Municipal Law Enforcement
Division be considered during the 2013 budget deliberations.
Carried.
f) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Organizational Review & Staffing).
The Deputy Clerk delegated her authority under Section 228(4) of the Municipal Act,
S.O. 2001, c.25, as amended, with regard to the third component of the Closed Session
discussion Item 4f) [Robin Dunn, Chief Administrative Officer, re: Personal matters
about an identifiable individual (Organizational Review & Staffing] to Robin Dunn, Chief
Administrative Officer of the Township of Oro - Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer (all
components); Andria Leigh, Director of Development Services (first component);
Tamara Obee, Manager, Health & Safety, Human Resources (all components); Janette
Teeter, Deputy Clerk (first and second component).
Motion No. C121114 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer, re: Personal matters about an identifiable individual
(Organizational Review & Staffing) be received; and that the CAO proceed as outlined.
Carried.
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Council Meeting Minutes — November 14, 2012.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, November 7, 2012.
Motion No. C121114 -8
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 7, 2012 be adopted as printed and circulated.
Carried.
b) Minutes of Human Resources Committee meeting held on November 8, 2012.
Motion No. C121114 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of Human Resources Committee meeting held on
November 8, 2012 be received.
Carried.
c) Minutes of Oro - Medonte History Association meeting held on August 13, 2012.
Motion No. C121114 -10
Moved by Evans, Seconded by Crawford
Be it resolved that the minutes of Oro - Medonte History Association meeting held on
August 13, 2012 be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
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Council Meeting Minutes — November 14, 2012.
9. DEPUTATIONS:
a) Ruth Fountain re: Leigh's Corners Cemetery, Line 12 North and 15/16 Sideroad,
Township of Oro - Medonte.
Motion No. C121114 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence presented by Ruth Fountain re: Leigh's Corners
Cemetery, Line 12 North and 15/16 Sideroad, Township of Oro - Medonte be received
and referred to staff for a report.
Carried.
b) Peter Grigoriadis and Steve Posluns, Oro Minor Hockey, re: Request to Reduce Costs
with the Concession Booth at the Oro - Medonte Community Centre.
Motion No. C121114 -12
Moved by Crawford, Seconded by Evans
Be it resolved that the information presented by Peter Grigoriadis and Steve Posluns,
Oro Minor Hockey, re: Request to Reduce Costs with the Concession Booth at the Oro -
Medonte Community Centre be received and referred to staff for a report for the
November 28, 2012 Council meeting.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. F12012 -021, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts — October 31, 2012.
Motion No. C121114 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. Fl 2012 -21, Paul Gravelle, Director of Finance/Treasure /Deputy
CAO re: Statement of Accounts — October, 2012 be received for information only.
2. And That the accounts for the month of October 2012 totalling $1,507,063.04 be
received.
Carried.
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Council Meeting Minutes — November 14, 2012.
b) Robin Dunn, Chief Administrative Officer, re: correspondence dated November 8, 2012
from Ministry of Municipal Affairs and Housing re: Delegation Request Details and Form
for the 2013 ROMA/OGRA Combined Conference.
Motion No. C121114 -14
Moved by Evans, Seconded by Lancaster
Be it resolved that the correspondence dated November 8, 2012 from Tejas Aivalli,
Municipal Programs & Education Branch, Ministry of Municipal Affairs and Housing re:
Delegation Request Details and Form for the 2013 ROMA/OGRA Combined
Conference be received.
Carried.
c) Doug Irwin, Director of Corporate Services /Clerk re: Township Representatives on
Committees, Technical Support Groups and Outside Organizations [Orillia & Area
Physician Recruitment request, Item 13c) deferred from November 7, 2012 Council
meeting].
Motion No. C121114 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence presented by Doug Irwin, Director of Corporate
Services /Clerk re: Township Representatives on Committees, Technical Support
Groups and Outside Organizations be received.
2. That Councillor Lancaster be appointed to the Accessibility Advisory Committee for
the 2013 -2014 term.
3. And That the appropriate by -law be brought forward for Council's consideration.
Carried.
Motion No. C121114 -16
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Councillors Coutanche and Lancaster be appointed to the Nottawasaga Valley
Conservation Authority for the 2013 -2014 term.
2. That Deputy Mayor Hough be appointed as an alternate to attend in any absence
with full voting rights.
3. That the appropriate by -law be brought forward for Council's consideration.
4. And That the Nottawasaga Valley Conservation Authority be notified of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
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Council Meeting Minutes — November 14, 2012.
Motion No. C121114 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Councillor Meyer be appointed to the Orillia & Area Physician Recruitment for
the 2013 -2014 term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Orillia & Area Physician Recruitment be notified of Council's decision
under the Director of Corporate Services /Clerk's signature.
Carried.
Motion No. C121114 -18
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Councillor Crawford be appointed to the Orillia Chamber of Commerce for the
2013 -2014 term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Orillia Chamber of Commerce be notified of Council's decision under
the Director of Corporate Services /Clerk's signature.
Carried.
Motion No. C121114 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Councillor Crawford be appointed to the Oro - Medonte Chamber of Commerce
for the 2013 -2014 term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Oro - Medonte Chamber of Commerce be notified of Council's decision
under the Director of Corporate Services /Clerk's signature.
Carried.
Motion No. C121114 -20
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Councillors Lancaster and Evans be appointed to the Recreation Technical
Support Group for the 2013 -2014 term.
2. That Councillor Lancaster be appointed as Chair for the 2013 term.
3. That Councillor Evans be appointed as Chair for the 2014 term.
4. And That the appropriate by -law be brought forward for Council's consideration.
Carried.
Page 8 of 13
Council Meeting Minutes — November 14, 2012.
Motion No. C121114 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Councillor Meyer be appointed to the Severn Sound Environmental Association
for the 2013 -2014 term.
2. That Councillor Coutanche be appointed as an alternate to attend in any absence
with full voting rights.
3. That the appropriate by -law be brought forward for Council's consideration.
4. And That the Severn Sound Environmental Association be notified of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
Motion No. C121114 -22
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Councillor Lancaster be appointed, as an alternate to attend in any absence
with full voting rights, to the Lake Simcoe Region Conservation Authority for the
2013 -2014 term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Lake Simcoe Region Conservation Authority be notified of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
Motion No. C121114 -23
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Councillor Lancaster be appointed as an alternate to attend in any absence
with full voting rights to the Barrie Area Physician Recruitment.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That Barrie Area Physician Recruitment be notified of Council's decision under
the Director of Corporate Services /Clerk's signature.
Carried.
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Council Meeting Minutes — November 14, 2012.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Coutanche, re: Issues Management and Follow -Up Tracking.
Motion No. C121114 -24
Moved by Meyer, Seconded by Coutanche
Be it resolved that the verbal information presented by Councillor Coutanche, re: Issues
Management and Follow -Up Tracking be received.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Open Mic Night @ Oro Station Community Hall, Every Thursday Night, 7:00pm-
11:00pm, Line 7 South and Ridge Road.
2. Flu Shot Clinic, Huronia Nurse Practitioner LED Clinic, Wednesday, November 14,
21, and 28, 2012, 3:OOpm- 7:OOpm., 3331 Line 4 North (Line 4 North and Horseshoe
Valley Road West).
3. Guthrie Festival of Crafts, Saturday, November 17, 2012, 9:OOam- 4:OOpm, Guthrie
Public School, Hwy 11 North at Line 5 South.
4. Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:OOpm.
5. Warminster Santa Claus Parade, Sunday, December 23, 2012, 2:OOpm.
b) Correspondence dated November 6, 2012 from Keith Sherman, Executive Director,
Severn Sound Environmental Association re: Budget Request for SSEA Agreement
2013.
Staff Recommendation: Receive and Refer to 2013 Budget Deliberations.
c) Correspondence dated October 22, 2012 from Donald Campbell, President, Oro
Agricultural Society re: Letter of Appreciation.
Staff Recommendation: Receive.
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Council Meeting Minutes — November 14, 2012.
Motion No. C121114 -25
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Open Mic Night @ Oro Station Community Hall, Every Thursday Night, 7:00pm-
11:00pm, Line 7 South and Ridge Road.
2. Flu Shot Clinic, Huronia Nurse Practitioner LED Clinic, Wednesday, November
14, 21, and 28, 2012, 3:OOpm- 7:OOpm., 3331 Line 4 North (Line 4 North and
Horseshoe Valley Road West).
3. Guthrie Festival of Crafts, Saturday, November 17, 2012, 9:OOam- 4:OOpm,
Guthrie Public School, Hwy 11 North at Line 5 South.
4. Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:OOpm.
5. Warminster Santa Claus Parade, Sunday, December 23, 2012, 2:OOpm.
b) Correspondence dated November 6, 2012 from Keith Sherman, Executive Director,
Severn Sound Environmental Association re: Budget Request for SSEA Agreement -
2013.
Received and Referred to 2013 Budget Deliberations.
c) Correspondence dated October 22, 2012 from Donald Campbell, President, Oro
Agricultural Society re: Letter of Appreciation.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence from Orillia District Chamber of Commerce re: 123rd Annual Dinner,
Thursday, January 17, 2013, Fern Resort.
Motion No. C121114 -26
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence from Orillia District Chamber of Commerce re: 123rd
Annual Dinner, Thursday, January 17, 2013, Fern Resort be received.
2. That Councillors Meyer, Crawford and Evans be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
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Council Meeting Minutes — November 14, 2012.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2012 -188: Being a By -Law to Appoint [to be distributed at meeting].
Motion No. C121114 -27
Moved by Crawford, Seconded by Lancaster
Be it resolved that By -Law No. 2012 -188, a By -law to Appoint a Fire Chief and Repeal
By -Law No. 2012 -065 be read a first, second and third time, passed, be engrossed by
the Deputy Clerk, signed and sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2012 -187: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, November 14, 2012.
Motion No. C121114 -28
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2012 -187, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, November 14, 2012 be read a first, second
and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the
Mayor.
Carried.
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Council Meeting Minutes — November 14, 2012.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C121114 -29
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 8:31 p.m.
F
yor, H.S. Hur S Dep Clerk, Janette Teeter
Carried.
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