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11 14 2012 Council AgendaTownship o� Proud Heritage, Exciting Future THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS November 14, 2012 5:30 p.m. - Closed Session 7:00 p.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (1532 Highway 11 South). d) Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an identifiable individual (Lake Simcoe Regional Airport Representation). e) Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an identifiable individual (Municipal Law Enforcement — Co- operative Education Placement). f) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Organizational Review & Staffing). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 4 -22 a) Minutes of Council meeting held on Wednesday, November 7, 2012. 23 -26 b) Minutes of Human Resources Committee meeting held on November 8, 2012. 27 c) Minutes of Oro - Medonte History Association meeting held on August 13, 2012. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Page 1 of 53 Council Meeting Agenda - November 14, 2012. Page 9. DEPUTATIONS: 28 -31 a) 7:00 p.m. Ruth Fountain re: Leigh's Corners Cemetery, Line 12 North and 15/16 Sideroad, Township of Oro - Medonte. 32 b) 7:10 p.m. Mike Coe and Steve Posluns, Oro Minor Hockey, re: Request to Reduce Costs with Concession Booth at the Oro - Medonte Community Centre. 10. REPORTS OF MUNICIPAL OFFICERS: 33 -35 a) Report No. F12012 -021, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts — October 31, 2012. 36 -37 b) Robin Dunn, Chief Administrative Officer, re: correspondence dated November 8, 2012 from Ministry of Municipal Affairs and Housing re: Delegation Request Details and Form for the 2013 ROMA/OGRA Combined Conference. 38 -39 c) Doug Irwin, Director of Corporate Services /Clerk re: Township Representatives on Committees, Technical Support Groups and Outside Organizations [Orillia & Area Physician Recruitment request, Item 13c) deferred from November 7, 2012 Council meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: 40 a) Councillor Coutanche, re: Issues Management and Follow -Up Tracking. 12. CONSENT AGENDA: 41 -46 a) Announcements of Interest to the Public: 1. Open Mic Night @ Oro Station Community Hall, Every Thursday Night, 7:00pm- 11:00pm, Line 7 South and Ridge Road. 2. Flu Shot Clinic, Huronia Nurse Practitioner LED Clinic, Wednesday, November 14, 21, and 28, 2012, 3:OOpm- 7:OOpm., 3331 Line 4 North (Line 4 North and Horseshoe Valley Road West). 3. Guthrie Festival of Crafts, Saturday, November 17, 2012, 9:00am- 4:00pm, Guthrie Public School, Hwy 11 North at Line 5 South. 4. Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:OOpm. 5. Warminster Santa Claus Parade, Sunday, December 23, 2012, 2:OOpm. 47 -49 b) Correspondence dated November 6, 2012 from Keith Sherman, Executive Director, Severn Sound Environmental Association re: Budget Request for SSEA Agreement - 2013. Staff Recommendation: Receive and Refer to 2013 Budget Deliberations. 50 c) Correspondence dated October 22, 2012 from Donald Campbell, President, Oro Agricultural Society re: Letter of Appreciation. Staff Recommendation: Receive. Page 2 of 53 Council Meeting Agenda - November 14, 2012. Page 13. COMMUNICATIONS: 51 a) Correspondence from Orillia District Chamber of Commerce re: 123rd Annual Dinner, Thursday, January 17, 2013, Fern Resort. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 52 a) By -Law No. 2012 -188 Being a By -Law to Appoint a Fire Chief and repeal By -Law No. 2012 -065 [to be distributed at meeting]. [Addenda] 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 53 a) By -Law No. 2012 -187 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 14, 2012. 19. ADJOURNMENT: a) Motion to Adjourn. Page 3 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Township of Council Chambers Proud Haile e, Fxtilirr.� F10frore Wednesday, November 7, 2012 TIME: 9:01 a.m. 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Also Cole Levering, Erianna Leigh, Matthew Spattz, Dakota McAvoy, Stan and Present: Linda Kinsey, S. Craig, J. Ellis, N. Leake, Patrick Capobianco, John Biancucci 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 19 Page 4 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Page 5 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Page 6 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Page 4 of 19 Page 7 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. d) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation Affecting the Municipality (Simcoe Avenue). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services. Motion No. C121107 -5 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential verbal information presented by Jerry Ball, Director of Transportation and Environmental Services, and Councillor Crawford, re: Litigation Affecting the Municipality (Simcoe Avenue) be received. Carried. Page 5 of 19 Page 8 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. g) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Block B, Plan M118, Elvyn Crescent). The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Janette Teeter, Deputy Clerk. Motion No. C121107 -8 Moved by Hough, Seconded by Meyer Be it resolved 1. That Confidential Report No. CS2012 -040, Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Block B, Plan M118, Elvyn Crescent) be received and adopted. 2. That the lands described as PCL 1, Plan -1, Sec M 118; Block B, Plan M 118, Township of Oro - Medonte, County of Simcoe, being PIN 58558- 0308(LT), be permanently closed and be declared surplus to the needs of the municipality and transferred by direct sale to the abutting property owner, being 27 Elvyn Crescent, PIN 58558- 0207(LT). 3. That the owners of 27 Elvyn Crescent be advised that the lands to be conveyed are to merge on title, with 27 Elvyn Crescent and that the owners will be required to bring an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the parcels to one Property Identifier Number, at their expense upon transfer. 4. That the Informal Access Arrangement be revoked; that the applicant be notified that no vehicular access is permitted through Harbourwood Park and the existing entrance off of Coventry Court be removed at the applicant's expense and ditch restored to its natural state to the satisfaction of the Director of Transportation and Environmental Services, prior to the conveyance of Block B, Plan M118. 5. That the applicant be advised of the land value established for the said land and, upon acceptance of the offer, the Clerk bring forward the appropriate by -law for Council's consideration. 6. And that the applicant be advised of Council's decision under the Director of Corporate Service /Clerk's signature. Carried. Page 6of19 Page 9 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 24, 2012, be adopted as printed and circulated. Carried. b) Minutes of the Recreation Technical Support Group meeting held on Thursday, November 1, 2012. Motion No. C121107 -11 Moved by Hough, Seconded by Crawford Be it resolved that the draft minutes of the Recreation Technical Support Group meeting held on Thursday, November 1, 2012 be received. Carried. Page 7of19 Page 10 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. 7. RECOGNITION OF ACHIEVEMENTS: a) Alan Wiebe, re: Master of Science (Planning), University of Guelph. Motion No. C121107 -12 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the certificate correspondence, re: Alan Wiebe, Master of Science (Planning), University of Guelph be received. 2. And that Alan Wiebe be recognized under the Mayor's signature. Carried. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) Stan Kinsey, Barrillia Park Ratepayers Association, re: Proposed Sale of Simcoe Road. The item was withdrawn. b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ruth Fountain, Township of Oro - Medonte Representative, Orillia Public Library, re: Request for a Contract for Library Services. A PowerPoint presentation was presented to Council. Motion No. C121107 -13 Moved by Crawford, Seconded by Hough Be it resolved 1. That the information presented by Susan Campbell, CAO, Gay Guthrie, Board Chair and Ruth Fountain, Township of Oro - Medonte Representative, Orillia Public Library, re: Request for a Contract for Library Services be received and referred to the 2013 Budget Deliberations. Carried. Page 8 of 19 Page 11 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. CS2012 -038, Doug Irwin, Director of Corporate Services /Clerk, re: Set Fines - By -law No. 2012 - 180 -To Prohibit Heavy Truck Traffic on Certain Highways. Motion No. C121107 -14 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. CS2012 -038, Doug Irwin, Director of Corporate Services /Clerk, re: Set Fines- By -law No. 2012 - 180 -To Prohibit Heavy Truck Traffic on Certain Highways be received and adopted. 2. That the following set fines related to By -law No. 2012 -180, "Being a By -law to Prohibit Heavy Truck Traffic On Certain Highways within the Township of Oro - Medonte" (No Heavy Truck Routes) be approved. Item Short Form Wording Provisions Set Fine Creating or Defining Offence GENERAL REGULATIONS 1 Operate heavy truck on a prohibited highway. 2(a) $300.00 2 Permit heavy truck to be operated on prohibited 2(b) $300.00 highway. 3. And further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. Carried. Page 9 of 19 Page 12 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Page 13 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. c) Report No. TES2012 -31, Jerry Ball, Director of Transportation and Environmental Services, Request for Streetlight Installation, on all Highway 11 Overpasses. • Report No. TES2012 -24, Jerry Ball, Director of Transportation and Environmental Services, re: Request for Streetlight Installation, at Line 5 South and Highway 11 Overpass [deferred from the September 5, 2012 Council meeting]. Motion No. C121107 -16 Moved by Evans, Seconded by Crawford Page 11 of 19 Page 14 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... f) Report No. DS2012 -051, Andria Leigh, Director of Development Services, re: Request for Amendment to Pre - Servicing Agreement, Draft Plan 2008 - SUB -01, Isabella Estates, Part Lot 5, Concession 14 ( Medonte), Township of Oro - Medonte. Page 12 of 19 Page 15 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... c) Minutes of the Midland Public Library meeting held on August 30, 2012. Staff Recommendation: Receive. d) Minutes of the Severn Sound Source Protection Authority meeting held on July 19, 2012. Staff Recommendation: Received. e) Minutes of the Severn Sound Environmental Association meeting held on July 19, 2012. Staff Recommendation: Receive. f) Minutes of the Nottawasaga Valley Conservation Authority meeting held on September 21, 2012 and highlights of meeting held on October 19, 2012. Staff Recommendation: Receive. g) Minutes of the Lake Simcoe Region Conservation Authority meeting held on September 28, 2012. Staff Recommendation: Receive. h) Minutes of the Orillia & Area Physician Recruitment & Retention Committee held on September 18, 2012. Staff Recommendation: Receive. i) Ontario Municipal Board Memorandum of Decision dated October 19, 2012, re: 2010 -6- 06, Coulson Ridge Estate's Ltd. Staff Recommendation: Receive. Page 13 of 19 Page 16 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. Motion No. C121107 -21 Moved by Coutanche, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public • Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:00 p.m.; • 19th Annual Christmas Artisan Tour, Friday, November 9, 2012, 7:00 p.m. — 9:00 p.m. and Saturday, November 10, 2012, 9:00 a.m. — 5:00 p.m. b) Minutes of the Barrie Public Library meeting held on June 28, 2012. Received. c) Minutes of the Midland Public Library meeting held on August 30, 2012. Received. i) Ontario Municipal Board Memorandum of Decision dated October 19, 2012, re: 2010 -B -06, Coulson Ridge Estate's Ltd. Received. Carried. Page 14 of 19 Page 17 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. 13. COMMUNICATIONS: a) Correspondence dated September 21, 2012 from Nina Brancaccio, City of Barrie, re: Invitation to the 25th Anniversary of the Crime Stoppers Gala, November 3, 2012 - Holiday Inn, Barrie. Motion No. C121107 -22 Moved by Meyer, Seconded by Coutanche Motion No. C121107 -24 Moved by Crawford, Seconded by Hough Be it resolved 1. That the correspondence dated October 15, 2012 from Tony Katarynych, Orillia & Area Physician Recruitment & Retention Committee, re: Request to Continue Council Representation on the Committee be deferred to the November 14, 2012 Council meeting for consideration. Carried. Page 15 of 19 Page 18 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. d) Correspondence dated October 22, 2012 from S.E. Bragg, re: Financial Statements of Year Ending December 31, 2012. Motion No. C121107 -25 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated October 22, 2012 from S.E. Bragg, re: Financial Statements of Year Ending December 31, 2012 be received. Carried. e) Correspondence dated November 7, 2012 from Wayne Wilson, Nottawasaga Valley Conservation Authority, re: Conservation Ontario Whitepaper: Watershed Management Futures for Ontario. Motion No. C121107 -26 Moved by Coutanche, Seconded by Mey Be it resolved 1. That the correspondence dated November 7, 2012 from Wayne Wilson, Nottawasaga Valley Conservation Authority, re: Conservation Ontario Whitepaper: Watershed Management Futures for Ontario be received. ,,-,A W_ Carried. f) Correspondence dated October 19, 2012 from Richard Pintar, re: Request for Exemption to By -Law No. 2011 -177, "Canine Control By- Law ". Motion No. C121107 -27, Moved by Coutanche, Seconded by " eyer Be it resolved 1. That the correspondence dated October 19, 2012 from Richard Pintar, re: Request for Exemption to By -law No. 2011 -177, "Canine Control By -law" be deferred to the November 28, 2012 Council meeting to enable the applicant to submit the appropriate zoning by -law amendment application. 2. And that the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. Page 16 of 19 Page 19 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Page 20 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): a) Motion to go In Closed Session. Motion No. C121107 -29 Moved by Meyer, Seconded by Evans Be it resolved that we do now go in Closed Session at 11 • acquisition /disposition of land; • litigation affecting the municipality; • solicitor - client privilege. b) Motion to Rise and Report. Motion No. C121107 -30 Moved by Evans, Seconded by Crawford 25 a.m. to discuss Carried. Be it resolved that we do now Rise at 12:40 p.m. and Report on the Closed Session Items 4: c) Jerry Ball, Director of Transportation and Environmental Services, re: Solicitor client privilege (Water System Capacity). d) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation Affecting the Municipality (Simcoe Avenue). e) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (1532 Highway 11 South). f) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (2012 -A -28, Plan M -340, Lot 1 (Orillia)). g) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Block B, Plan M118, Elvyn Crescent). h) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). Carried. Refer to Items 4c), d), e), f), g) and h). Page 18 of 19 Page 21 of 53 6a) Minutes of Council meeting held on Wednesday, Novemb... Council Meeting Minutes — November 7, 2012. 18. CONFIRMATION BY -LAW: a) By -Law No. 2012 -186: Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 7, 2012 Motion No. C121107 -31 Moved by Coutanche, Seconded by Meyer Be it resolved that By -Law No. 2012 -186, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, November 7, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. ADJOURNMENT: Motion to Adjourn. Motion No. C121107 -32 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 12:45 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 19 of 19 Page 22 of 53 6b) Minutes of Human Resources Committee meeting held on IN TOt17iS�11�1 Of Prue +d Heritage, Exririxg Furrrr THE TOWNSHIP OF ORO- MEDONTE HUMAN RESOURCES COMMITTEE Neufeld Room 1. CALL TO ORDER - PRIVATE PRAYERI MOMENT OF REFLECTION: Councillor Crawford assumed th , ' air and called the meeting to order. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. HR12118 -1 Moved by Hughes, Seconded by It is recommended that the agenda for the Human Resources Committee meeting of Thursday, November 8, 2012 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on July 5, 2012. Motion No. HR121108 -2 Moved by Meyer, Seconded by Hughes It is recommended that the draft minutes of the Human Resources Committee meeting held on July 5, 2012 be adopted as printed and circulated. Carried. Page 1 of 4 Page 23 of 53 6b) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — November 8, 2012. 5. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. HR121108 -3 Moved by Hughes, Seconded by Meyer It is recommended that we do now go in Closed Session at 10:10 a.m. to discuss: • personal matter affecting an identifiable individual; • labour relations /employee negotiations. b) Motion to Rise and Report. Motion No. HR121108 -4 Moved by Hughes, Seconded by Meyer Carried. c) Robin Dunn, CAO, re: Labour relations /employee negotiations (Labour Relations) The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. Motion No. HR121108 -5 Moved by Meyer, Seconded by Hughes It is recommended that the confidential verbal information and confidential correspondence dated November 8, 2012, presented by Robin Dunn, CAO, re: Labour relations /employee negotiations (Labour Relations) be received. Carried. Page 2 of 4 Page 24 of 53 6b) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — November 8, 2012. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing). The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. Motion No. HR121108 -6 Moved by Hughes, Seconded by Meyer It is recommended that the confidential verbal information and confidential correspondence dated November 8, 2012, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing) be received. Carried. e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). loodwiffir ` 6. REPORTS OF MUNICIPAL OFFICERS: None. Page 3 of 4 Page 25 of 53 6b) Minutes of Human Resources Committee meeting held on Human Resources Committee Minutes — November 8, 2012. 7. NOTICE OF MOTIONS: None. 8. ADJOURNMENT: a) Motion to Adjourn. Motion No. HR121108 -8 Moved by Hughes, Seconded by Meyer It is recommended that we do now adjourn at 1:40 Councillor Crawford. Chair in Dunn, CAO Carried. Page 4 of 4 Page 26 of 53 6c) Minutes of Oro - Medonte History Association meeting h... August 13, 2012 Minutes Oro - Medonte History Association Attendance: Geoffrey Booth; chair, Bruce Wiggins; vice - chair, Jadeen Henderson, and Sheila Kirkland; secretary. Regrets: Allan Howard Invited: Justin Hodgkinson Previous Minutes: Moved by Jadeen and seconded by Bruce that the minutes be approved as circulated. Passed. Old Business 1. Don Robinson thinks he has extra boards for the African Church to repair as needed. Raised platform at front of church —Shawn Binns not present to give report. Bruce Wiggins will do patching of the monument. 2. Rice Lucas memorial: Bruce and Shawn will complete within two weeks. 3. Log cabin project update: Costing report not received from Shawn Binns as yet. History of the home —Bruce will report for next meeting. 4. OMHA planning and renewal: Justin reported that Council has directed staff to look into creating a Culture & Heritage Committee. This generated much discussion and was a surprise to our group. We are not sure what direction this Council wants to go in and does it include needing us or not. Can we have an honest discussion and answers? What is their timelines? New Business 1. Jadeen brought up a problem with the Clowes Methodist Monument on the 2nd Concession that has been falling apart and when interested citizens phoned the Township they got a written reply that the church was responsible for the Monument —The church has not existed for 80 years!! This is a Township responsibility and Justin will look into it. 2. Craighurst Community Hall is unsafe. All artifacts owned by the Women's Institute are being removed. Jadeen has been getting many phone calls about this issue and the potential demolition of this hall and whether it should be preserved. 3. Emancipation Day review: no advertising done by Township and a poor turnout. 4. Heritage Day review: less turnout than previous years due to weather and some of the usual participants were at other events. 5. Rail Trail Historic Signage coffee table book. Costing discussed. $15 -40 for a bulk order. Justin will discuss with Joanna about content. Correspondence 1. Email from David Brunelle: Wasaga under Siege event for August 17 weekend received. 2. Email from Sootara Pituk: Requesting information about a barn they own. Geoff replied. 3. Email from Township: Couple requesting family information from old Oro. Geoff replied. Next meeting: To be determined by Shawn Binns. Respectfully submitted: Sheila Kirkland Page 27 of 53 9a) 7:00 p.m. Ruth Fountain re: Leigh's Corners Cemeter... Page 28 of 53 r;,,,,,,,1 „r,,,t REQUEST FOR DEPUTATION BEFORE COUNCIUCOMMITTEE Pmud An— Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred u Meeting and Date: sr, I am requesting deputation to speak: a) ❑ on my own behalf; or b) ❑ on b half of a group / orgain tion / association, if b please state name of group/ organization /association below, would like to se: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers , with a total speakiTY f not more thn ten (1 )minutes. -'C l r ? Fh�i/✓�- Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordan with the guideline or Deputatio /Delegati ns outlined in th To ship's Procedural By -law . e r Reason why this presentatio? is impo nt to Council and to the municipali l' ,Z EjLa r o Date of Request: Signature(s) of Speaker(s): IJIAI A Address- Telephone: Fax: Email: ,J Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, 0.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 28 of 53 9a) 7:00 p.m. Ruth Fountain re: Leigh's Corners Cemeter... Leigh's Corners Cemetery We are here as concerned citizens concerning Leigh's Corners Cemetery. This cemetery is located at the corner of 12'x' line and 15116 side road of Oro - Medonte township. The description is part of lot 16 east half of concession 12. This land was set aside in the 1840's for an Anglican Church and burial ground by a Mr. John Leigh .The church was not built here but at Simpson's Corner now known as East Oro. There was a public school built on the corner of this lot with 15116 side road which was the original number eleven highway in front and line 12 on the East side . As recorded in the book ( History of Oro ) the first teacher was a Noah Cotton in 1844. In Kith and Kin it claims it was 1848 or 1850 when John Leigh reserved one acre for church and burying ground, however no deed or transfer recorded. Mr. Leigh reserved the strip to the West of school as a Leigh burying ground and a strip along the south side as a common burying ground. In 1947 by by -law 666 of the Township of Oro the property that the school was built on was transferred to School Area A of Oro Township. The school was closed in 1965 and the school and land was offered for sale at auction. The land was purchased by Norman and Audrey Crooks for $900.00 on August I Ph, 1966.1n reference to the copy of their deed it shows the survey of the old school and cemetery. We have located a copy of record of plots which was made by a Mr. Leigh in 1977 and a list of names as per names from tombstones. The record of names can be applied to plots . We have no actual proof that this outline is correct or whether there are other burials with no tombstones or records . The first burial as per tombstone was a Mrs. Joanne Norman a sister of John Leigh as per Kith and Kin died in 1833 and buried on Leigh farm , then when graveyard started was moved to this site. The graveyard over the years fell into disrepair and in the late 1940's a group of area residents cleaned the area and since then it has been able to maintain grass cutting. The grass is cut by people volunteering their time and equipment. As volunteers become older and unable to continue looking after cemetery This will again fall into disrepair. We advise there is no cemetery board and no affiliation with any church. Page 29 of 53 9a) 7:00 p.m. Ruth Fountain re: Leigh's Corners Cemeter... There is no possibility of selling plots as no one can confirm if plan is correct and perhaps more burials without tombstones or markers . There is no insurance coverage if anyone was injured while working there. The last burial was Joshua Rowland Leigh in 1987 and Harmon Leigh in 1996 with tombstones for both. Un another area was William Perryman who died in Saskatchewan, he was cremated and his ashes were buried in a grave with his mother in 2006. There would be one more burial in the Leigh area as would be cremated and buried beside her husband . In 1969 a cairn was erected in honour of the Leigh whose ancestor came to Canada in 1831 These people that are buried here are pioneers who came to this area, worked the land and we feel that their burial place should be maintained in respect to them. In reference to the new cemetery act when a cemetery becomes abandon the municipality is required to take control of it. We are requesting that the Township maintains this cemetery . In addition we would like a sign or plaque erected to recognize this cemetery. Several people today are working on genealogy and this would show respect to their families. Page 30 of 53 9a) 7:00 p.m. Ruth Fountain re: Leigh's Corners Cemeter... Page 31 of 53 9b) 7:10 p.m. Mike Coe and Steve Posluns, Oro Minor Hoc... Page 32 of 53 r�� „r, },��. EQi EST,4�01 ,DE IJTA1 ►.+4:iV B, Ft3FtMUtt(04M- MMI > >r�Ha r4.�rn�e, r•..•nn�g r„ ,,.� Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: I am requesting deputation to speak: a) 0 my own behalf, or b) Egan behalf of a group / organization / association, if b), please state name of group/ organizationlassociation below. ClrO M) 40r— //Qal i.e., I would like to use: 9 projector El laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Commfttee shall be limited to no more than two (2) speakers with a total speaking fi of not more than ten (10) minutes. ,lme / � r C,. (,L, Subject of Presentation Please describe below, the subject mailer of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations /Delegations s/DelegatioW ns outlined in the Township's Procedural By -law. r'¢ 0- SSx'0G afQ 4. L fK Reason why this presentation is important to Council and to the municipality: 4a /0s'CU'd -( c�rt/iC -es/ 04 7"-� co h, G�/..s, /`�-� c�c h c:� �C i�`5 �/r GP � � a C-'t L'- C_5�++. -Cr d ry %�► � is er- � G tJ�t.c. r).0 J 4V M %� �: +� �eP.s ea . l7�r , �+/C a CICt C a .., r� r rea ..r /a b��fL4 moo/ /8 �ll / ll Date of Request -2 �/�!'..�/o �/�f. -6 ti r� D Signature(s) of Speaker(s): /'"f 1F� �-fi�- a,, �h �f.I air C,-(7 Address: Telephone: Fax: Email: Note: Additfonal material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make It necessary to schedule an alternate date suggested by the Clerk. ersc gal of # o op ihrs orm X- Aectse! uri 2r %ga7 aUthoMY of ilje A�unigi �� S D` �e�1 'c 5 as 3lnendad' f}ie,l rjfornYatigny3s.�olle�ed ti rr�a�n aineci frir tfte pse can €atrr H rgeoSd #hall auaflableto t[ie general FUb� Aria) ant tv �ecfion %o7i?)e�tvlun cilia) Fre�gm aiir(famra @or�1 ` Prc�tcr rcan ofPrt yy�4 vesirrrrrr colon J h4}rktt.l 1��6tef(1-by4 le'r - r.C{fice a'}Tf)e CQrp�Sj(,�{lon'�"f, e”) hfp of`Oro fyedorll��,;. yard [a[berz�+ythls� 1)112011 Page 32 of 53 10a) Report No. F12012 -021, Paul Gravelle, Director of F... REPORT Proud Heritage, Exciting Future Report No. FI 2012 -21 To: Council Prepared By: Janice MacDonald Meeting Date: November 14, 2012 Subject: Statement of Accounts — October 31, 2012 Motion # AC00730 Roll #: R.M.S. File #: I RECOMMENDATION(S): Requires Action u For Information Onlyu I It is recommended that: 1. Report No. FI 2012 -21 be received for information only. 2. The accounts for the month of October 2012 totalling $ 1,507,063.04 are received. BACKGROUND: Following is the statement of accounts for the month of October. Cheque Registers: Batch No. Date Amount AC00729 October 03, 2012 124,877.78 AC00730 October 10, 2012 282,452.62 AC00731 October 17, 2012 126,101.64 AC00732 October 24, 2012 235,157.40 AQ00512 October 26, 2012 50.00 AC00733 October 31, 2012 427,194.92 FINANCE Report No. FI 2012 -21 $ 1,195, 834.36 November 14,2012 Page 1 of 3 Page 33 of 53 10a) Report No. F12012 -021, Paul Gravelle, Director of F... Payroll: PR00718 October 10, 2012 126,604.85 PR00722 October 20, 2012 175,795.41 $ 302,400.26 Credit Card Registers: AE00493 October 26, 2012 10.99 AE00494 October 26, 2012 650.90 AE00495 October 26, 2012 1,324.08 AE00496 October 26, 2012 94.67 AE00497 October 26, 2012 3,854.90 AE00498 October 26, 2012 911.15 AE00499 October 26, 2012 606.25 AE00500 October 26, 2012 1,375.48 $ 8,828.42 Total: $ 1,507,063.04 ANALYSIS: Not Applicable. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable. POLICIES /LEGISLATION: Not Applicable. FINANCE November 14, 2012 Report No. FI 2012 -21 Page 2 of 3 Page 34 of 53 10a) Report No. F12012 -021, Paul Gravelle, Director of F... CORPORATE STRATEGIC GOALS: Not Applicable. CONSULTATIONS: Not Applicable. ATTACHMENTS: Cheque Registers — under separate cover. CONCLUSION: That the accounts for the month of October are received. Respectfully submitted: Janice acDonald, Accounting Clerk SMT Approval / Comments: I C.A.O. Approval / Comments: 0�� FINANCE Report No. FI 2012 -21 November 14, 2012 Page 3 of 3 Page 35 of 53 combined �X Q OGRP conference 10b) Robin Dunn, Chief Administrative Officer, re: corre... Heads UIP November 8, 2012 Delegation Request Details and Form for the 2013 ROMA /OGRA Combined Conference The Government of Ontario Process for Ministers' and Parliamentary Assistants' Delegations at the Combined Conference of the Rural Ontario Municipal Association (ROMA) and Ontario Good Roads Association (OGRA) TO ALL ROMA / OGRA DELEGATES: Delegations will be held from Sunday, February 24 to Wednesday, February 27, 2013 at the Fairmont Royal York Hotel. • To meet with a Minister or Parliamentary Assistant, please submit an online form. Please use one form per Ministry and include all the issues you wish to discuss that relate to that Ministry. • Include the name of a contact person who is knowledgeable about the issue and available to respond to ministry inquiries within one business day. If staff will be on vacation, please be sure to provide an alternate contact. • To make the most of the delegation time available (delegations usually run 15 minutes), please ask to discuss your issue only with the Minister or Parliamentary Assistant responsible for that issue. • Note: Not all Ministers and Parliamentary Assistants will be accepting delegations. • To expedite your request, please complete the online form. Please do not contact your MPP or individual Ministers' Offices to request a delegation. • The DEADLINE to submit requests is Friday, January 18, 2013. Municipalities will be contacted by the respective Ministries about their requests and, if applicable, the meeting time and location, approximately one week before the Conference. Questions? Please Contact: Tejas Aivalli Municipal Programs & Education Branch Ministry of Municipal Affairs and Housing Telephone: (416) 585 -6280 Email: teias.aivalli(cDontario.ca Page 36 of 53 10b) Robin Dunn, Chief Administrative Officer, re: corre... Ontario Good Roads Association • Heads UP Alert • November 8, 2012 Municipal Delegation Request Form Combined Conference of Rural Ontario Municipal Association (ROMA) & Ontario Good Roads Association (OGRA) Sunday, February 24 to Wednesday, February 27, 2013 Fairmont Royal York Hotel Toronto, Ontario Preferred date for delegation: Municipality: Ministry you would like to meet with: Issue (s) Proposed for Discussion : (Include all issues related to the selected Ministry) Description of Issue / Background: Member(s) of Municipal Delegation to Attend (please provide full names and titles): Contact Person - name, telephone and fax number. (This should be a contact that can speak to the issue and be available to respond quickly to ministry inquiries): Contact Person's E -mail Address: Please submit this completed form by Friday, January 18, 2013 Tejas Aivalli Municipal Programs and Education Branch Ministry of Municipal Affairs and Housing Telephone: (416) 585 -6280 E -mail: teias.aivalli(a)ontario.ca Page 37 of 53 ]U C) Doug |rw|n, Director Of Corporate Services/Clerk re.. Page SS of 58 2 2 / jeAeW § § ^ \ § Q Q a a � \ \ \ 2 2 a a amseoue] \ \ \ \ \ < \ < SeqBnH \ 0 2 qBnoH \ \ 2 2 a/ \ suers] \ \ \ CD \ �\ 2 \ k / �\ \ / pomej0 \2 ^ \ \ 2 eqouelnoQ / O N ƒ �7 � � o »� / � E o 0 � o� = d k _o � o = \ � \ � 0 E E E \ � / } E / < � ■ \ » e ° » 7 5 e e k / \ � % / k � / k 2 k k $ )� 2 \ u) E W f E� o e ƒ � \ \ � 2 J ± CO � r.- »� k � / ° 2 o 2 u m o g m » O E \ 9 0 c \ k � k > � E \ � � \ \ / � � � k ■ _ < _• _• I � _ W _ _ § � a / 2 I a o a = m _ o o _ o @ � E CO � a m � c c � c � _ ° � CO CO � 2 � 0 o � = � o � E � @ ® 2 2 E 2 § } \ f � \ k � k \ k / � � � \ \ / k =C" Page SS of 58 2 \ \ \ \ � � \ \ / / � ƒ ƒ � \ \ � 2 58 10c) Doug Irwin, Director of Corporate Services /Clerk re... OI iIIia 4��- &area PHYSICIAN RECRUITMENT & RETENTION orillia • oro- medonte • rama , ramara • severn October 15, 2012. Mayor and Council Township of Oro - Medonte 148 Line 7 South Oro, Ontario. LOL 2X0 IY RECERIVED11 OCT 1 9 2912 ORO- 1VILDONTE `i"Cj °t`,i,J HIP Mayor Hughes and Members of Council: I write on behalf of the Orillia & Area Physician Recruitment & Retention Committee to request continued representation of council on our committee. Kelly Meyer is a valued member of our committee. We have appreciated her leadership and input during discussion. Representation from our funding partners provides improved communication and insight into the successes and challenges of physician recruitment. Should you wish to contact me please do not hesitate to do so. Yours truly, r-7 Tony Katarynych, Chair TKlp tel: 705 - 325 -2201 x.3858 e: pathor @osmh.on.ca • 170 Colborne Street West, Orillia, Ontario L3V 2Z3 Page 39 of 53 11 a) Councillor Coutanche, re: Issues Management and Fol... Verbal Matters (Section 12.3 of Township's '` "'" �rp<'1' Procedural B Law No. 2011 -011 �� /Y��C�lJfllt' Y- ) Prood Heritage, Ereitiag Future Name: Councillor Mel Coutanche Item Number /Name: 11 a) Issues Management and Follow -up Tracking Meeting Date: November 14, 2012 Motion No: C121114 -24 Type of Meeting: FCouncil ❑ Special Council ❑ Committee of Adjustment ❑ Accessibility Advisory Committee ❑ Recreational Technical Support Group ❑ Human Resources Committee Speaking Notes: Issues Management: To quote from the Dec 21, 2011 Staff Report (on Government Relations) "Identification & Documentation of Township Issues Rationale: It is imperative that the Township identify and document with researched facts, any issues that are of significance. These issues need to be reviewed at a minimum on an annual basis. Soundly developed briefs are useful for use at events, for dialogues with municipal colleagues and if developed in advance ensure sufficient time for research and provide members of Council as well as staff with consistent messages and language. Timing: 1st quarter annually and updated as necessary Responsibility: Council /SMT to brainstorm issues; SMT /Corporate Communications Specialist develop appropriate briefs with supporting documents." This will save time - especially staff time - as we work more proactively - to improve this process. Page 40 of 53 12a) Announcements of Interest to the Public: 1. Open Mic Ni... 2. 3. Open Mic Night @ Oro Station Community Hall 4. 5. 7th Line and Ridge Road /Oro - Medonte ➢ Every Thursday Night from 7PM —11PM ➢ If you sing or play guitar, come out and have some fun! ➢ Invite your friends and family to listen to some local musical talent ➢ A great way to spend an evening and meet people and socialize as well! ➢ A Toonie at the door would be appreciated to pay for the venue and for ➢ Coffee and tea and cookies and..... For more information, please call Rick Groves at: 705 - 309 -3455 Hope to see you there! Page 41 of 53 12a) Announcements of Interest to the Public: 1. Open Mic Ni... z. 3. 4. 5. It boosts your immune system, making you stronger and healthier. The earlier you get it, the sooner you're protected. Location: H (J kOQ I & f tt i2SE A2,ACirT-1 0tJE1Z LEI) CI n(1Co Date: WC1NCSDAY WVEJ\A6CK, IA, 'Z-1 r /--U a Time: 00 f0m — TOO 1?-(n, Bringyour Immunization record so it can be updated. You maybe asked to show proof that you live, work or attend school in Ontario. THE FLU SHOT. MAKING YOUR IMMUNE SYSTEM STRONGER. ontario.ca /flu © C • 1- 877 - 844 -1944 • TTY 1 -800- 387 -5559 tPOntario Page 42 of 53 12a) Announcements of Interest to the Public: 1. Open Mic Ni... rday, Novem 9to4 W Over 40 local artisans vendors • BBQ lunch by Simcoe I ounty Smokers •Delectable rtcafe' •Gift Baskets •Superb ras and Holiday Shopping! Guthrie Public School Hwy II Nat Line 5S Oro- Medonte 011N, t Page 43 of 53 12a) Announcements of Interest to the Public: 1. Open Mic Ni... 2. 3. 4. 5. Moonstone Santa Claus Parade Route MOONSTONE TOWNSHIP w SCHOOL WORKS YARD z COUNTY RD. 19 - DUNCAN DR. AGNES DR. ELLEN DR. Page 44 of 53 12a) Announcements of Interest to the Public: 1. Open Mic Ni... 3. 4. 5. Warminster an Parade ;,,. 71. C PM Start be Put A, Float Together And Join Us Dennis 325-3915 Harold 325 -7729 Mold tiDg 9V9 90L 'IN XVJ 3N nsis3m Md VV ID 03M Page 45 of 53 12a) Announcements of Interest to the Public: 1. Open Mic Ni... 2. 3. 4. 5. y oi C EDD 'd tL09 9b9 90L '0N Xdd 3NMISIM Wd W60 aR MI -� I -M Page 46 of 53 12b) Correspondence dated November 6, 2012 from Keith Sh... Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527 -5166 - FAX (705) 527 -5167 — Email: kshermanCcDmidland.ca Website: www.severnsound.ca November 6, 2012 Mr. Robin Dunn, CAO Corporation of the Township of Oro - Medonte Box 100 Oro, ON LOL 2X0 Dear Robin, RE: BUDGET REQUEST FOR THE SEVERN SOUND ENVIRONMENTAL ASSOCIATION AGREEMENT - 2013 On March 26, 2009, the Severn Sound Environmental Association (SSEA) Agreement was renewed to create a Joint Municipal Service Board under the Municipal Act (Section 202). Budget projections for 2012 were provided as part of the Strategic Plan of the SSEA (Schedule A of the Agreement) and as part of the Business Plan (Schedule B of the Agreement). The SSEA has considered operation costs over a five -year horizon, including 2012. The overall municipal share for 2012 has been $310,864. The share of that cost from the Township of Oro - Medonte has been $35,182. The overall municipal share of the SSEA budget for 2013 will increase to $340,864 as per discussion with the SSEA. The increase is due to slightly increased administration costs to the SSEA but also increased coverage of current staff salary & benefits within the SSEA Operations budget. Accordingly, the request for the 2013 SSEA operating budget from the Township of Oro - Medonte is $38,598. This amount covers SSEA operation and does not include requests for special project funding. During 2013, major activities of the SSEA will involve the following. • Source Water Protection, technical studies and potential risk management • Sustainability Plan for Severn Sound • Habitat Assessment • Reporting on Bass Lake Survey • Plan Input and Review • Healthy Streams Project and Tree Distribution • Environmental Monitoring (Open water, Streams, Beaches, Groundwater, Benthos, Fish, Habitat) Page 47 of 53 12b) Correspondence dated November 6, 2012 from Keith Sh... The attached table of program and service delivery activities by SSEA during 2012 shows estimated costs applicable to the Township and the value of partnership with the SSEA. We are also submitting a request to the Township, by separate cover, concerning implementation of the Source Water Protection Plan for the portion of the Township within the Severn Sound Source Protection Area. Thank you for your continuing support and participation in the Environmental Association. We also appreciate the assistance provided by Councilor Kelly Meyer, your representative on the Association. If you have any questions, or if you would like a deputation to present our request for budget please contact me. Yours Truly, Keith Sherman, Executive Director Severn Sound Environmental Association CC: Ralph Hough Kelly Meyer Andria Leigh Doug Irwin Page 48 of 53 12b) Correspondence dated November 6, 2012 from Keith Sh... Page 49 of 53 00 N O O O O C`7 O � C`7 � 00 O Lf� O O � O C0 d7 O I` O CO O O N O 00 CO � C`7 C`7 Lf') I` O O 07 O � 00 � N � CO � O �_ � I` � � I` LO O O O ti C`7 O N � ♦, Lf� d7 O O O � � O CO C� � ti LO O O � N O � N O �_ d7 N � N Q C K} {f} N � �} � 64 {f} {f} {f} f� N � C� N �+ O � LO C a� 0 O Z O � � C W O Q N p � U) U) C� � N O o� � E O N o O � O O � 0 LU o� a� cn Z � = o U O � N � � (n i � � to � o °" O � o� � � N O U ~ o o Q o O � W � . 0 U U Cu � o E5 � N O C� U � � .O W H to � oU U �� �z a W .� O � � � U � '� Q J to Y o N i }' N � CO c� � Co S �+ C� N O � N * * Page 49 of 53 � � .O W to � Page 49 of 53 12c) Correspondence dated October 22, 2012 from Donald C... Oro Agricultural Society )RLti's P.O. Box 175, Oro, ON LOL 2X0 ''� Tel: 705 487 -1753 F� Email: oroworidsfaircrb,gmail.com h .v-,+nu.oroworI&. ait.com October 22, 2012 Township of Oro - Medonte Mayor Harry Hughes & Council PO Box 100 Oro, ON LOL 2X0 Dear Friends R C ' E® NOV 0 6 2011 ORO- MEDONTE TOWNSHIP On behalf of the Oro Agricultural Society we wish to thank you for your support you give to the Oro Fair Board. Despite the rain, fair attendance was good. The local schools were well represented and there was a high turnout for the opening parade. The participation of our community is an integral part of our rural fair and it is an important opportunity for us to appreciate the efforts of our farmers, gardeners and crafts people that make our community unique and progressive. Our Fair dates for 2013 are September 13th & 14th and we look forward to your continued support. Once again on behalf of the entire Board of Directors thank you and we look forward to seeing you in 2013. Sincerely, 0.'� �'q Donald Campbell President, Oro Agricultural Society Page 50 of 53 D Z co a z r n O Z D M M M M M -i a N 13a) Correspondence from Orillia District Chamber of Com... tf G�'4 E (W SPA t: r k Y� LwisY�b39 i Fostering Prosperity for Your Business - Your Community November 2012 Edition o- An, o-tal •., Fern Resort anuar y 179 2013 90. per person, tax included yment required with reservation. 300 seat limit VP to Barbara at 326 -4424 or email barbara @orillia.com Simon B. Cotter Winner of "Canada's Comedian of the Year" award, Simon B. Cotter's comedic talents have been featured on the Comedy Network, an Evening at the Improv, and the "Just for Laughs" comedy festival. He's hosted his own comedy special on CBC and has had guest appearances on a number of shows including Open Mike with Mike Bullard, and CBC's Comics. His popularity with corporations and associations is due in part, to his rejection of going for the cheap laugh based on vulgarity, race, or gender. Instead, Cotter is a storyteller delighting audiences with his razor sharp wit and unique perception of life's day -to -day events,'` and many absurdities. Page 51 of 53 15a) Being a By -Law to Appoint a Fire Chief and repeal B... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -188 A By -law to Appoint a Fire Chief and Repeal By -Law No. 2012 -065 WHEREAS the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4, Section 6, as amended, states that if a fire department is established for the municipality, the Council of the municipality shall appoint a fire chief for the fire department; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did, on the 25th day of November 2009, enact By -law No. 2009 -165, Being a By -law to Establish and Regulate a Fire Department; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it expedient to appoint a Fire Chief; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the following employee of the Township of Oro - Medonte is hereby appointed as Fire Chief: "Hugh Murray" 2. That the duties and responsibilities shall be performed and carried out as provided within the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4, as amended. 3. That this appointment shall be effective November 14, 2012. 4. That By -Law No. 2012 -065 is hereby repealed in its entirety. 5. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF NOVEMBER, 2012. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 52 of 53 18a) Being a By -Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -187 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 14, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 14, 2012, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 53 of 53