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11 07 2012 Council AgendaTHE TOWNSHIP OF OROMEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday November, 7, 2012 9:00 a.m. Closed Session 10:00 a.m. Open Session  Page 1.CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2.ADOPTION OF AGENDA: a)Motion to Adopt the Agenda. 3.DISCLOSURE OF PECUNIARY INTEREST: 4.CLOSED SESSION ITEMS: a)Motion to go In Closed Session. b)Motion to Rise and Report. client privilege (Water System Capacity). d) e)Andria Leigh, Director of Development Services, re: Litigation a Andria Leigh, Director of Development Services, re: Litigation a municipality (2012A g)Doug Irwin, Director of Corporate Services/Clerk, re: Acquisitio Doug Irwin, Director of Corporate Services/Clerk, re: Litigation [Addenda] 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6.MINUTES OF COUNCIL AND COMMITTEES: 5-20 a) 21-26 b) November 1, 2012. 7.RECOGNITION OF ACHIEVEMENTS: Page 1 of 177 Page 7.RECOGNITION OF ACHIEVEMENTS: 27 a) 8.PUBLIC MEETINGS: 9.DEPUTATIONS: 28 a)Stan Kinsey, Barrillia Park Ratepayers Association, re: Proposed Simcoe Road. 29-38 b) for a Contract for Library Services. 10.REPORTS OF MUNICIPAL OFFICERS: 39-41 a)Report No. CS2012038, Doug Irwin, Director of Corporate Services/Clerk, re: Set Fineslaw No. 2012180 42-44 b)Report No. CS2012039, Doug Irwin, Director of Corporate Services/Clerk, re: Set Fineslaw No. 2012181 A Bylaw to Provide Permit Parking. 45-55 Report No. TES2012 Overpasses. Report No. TES2012 l South and Highway 11 Overpass [deferred from the September 5, 20 56-63 d)Report No. DS2012049, Andria Leigh, Director of Development Services, re: 2008SUB Part of Lot 5, Concession 14 (Medonte) 64-72 e)Report No. DS2012050, Andria Leigh, Director of Development Services, re: 4393022, 1452711 Ontario Limited (Forest Heights) –Part of Lots 1 and 73-75 Report No. DS2012051, Andria Leigh, Director of Development Services, re: Servicing Agreement, Draft Plan 2008SUB 11.REPORTS OF MEMBERS OF COUNCIL: 76 a)Councillor Coutanche, re: South Georgian Bay Lake Simcoe Source Page 2 of 177 Page 12.CONSENT AGENDA: 77 a) Moonstone Santa Claus Parade, Sunday, December 2, 2012, 1:00 p.m l l ––5:00 78-79 b) 80-84 85-86 d) 19, 2012. Staff Recommendation: Received. 87-101 e) 19, 2012. 102-111 September 21, 2012 and highlights of meeting held on October 19, 112-118 g) September 28, 2012. 119-120 held on September 18, 2012. 121-126 i)Ontario Municipal Board Memorandum of Decision dated October 19, re: 2010B06, Coulson Ridge Estate's Ltd. 13.COMMUNICATIONS: 127-129 a)Correspondence dated September 21, 2012 from Nina Brancaccio, Ci November 3, 2012 130 b) 15, 2012 131-132 133-140 d)Correspondence dated October 22, 2012 from S.E. Bragg, re: Finan Statements of Year Ending December 31, 2012. Page 3 of 177 Page 13.COMMUNICATIONS: 141-164 e)Correspondence dated November 7, 2012 from Wayne Wilson, Nottawa 165 Correspondence dated October 19, 2012 from Richard Pintar, re: R Law No. 2011177, "Canine Control ByLaw". 14.NOTICE OF MOTIONS: 15.BY-LAWS: 166-169 a)Law No. 2012184A By 2013 to March 15, 2013. 170-176 b)Law No. 2012185A ByLaw No. 2007079, A By Agreement between The Simcoe County District 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18.CONFIRMATION BY-LAW: 177 a)Law No. 2012186Being a ByLaw to Confirm the Proceedings of the 2012. 19.ADJOURNMENT: a) Page 4 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... THE TOOWNSHIPOF ORO-MMEDONTE REGULAR COUNCIIL MEETINNG MINUTEES CouncilChamber ss Wednessday, Octoober 24, 2012TIMME: 6:04 p..m. 2010 - 22014 COUNNCIL Presen: tt MayorH.S. Hughs ee Deput Mayor Ralph Hough yy Counciillor Kelly MMeyer Counciillor Marty LLancaster Counciillor John CCrawford Counciillor Dwightt Evans Regretss:Councllor Mel Cutanche iioo Staff Robinunn, Chif Administative Officr; Doug Irin, Directr of DDeerreewwoo Presentt: Corporrate Servicees/Clerk; Anndria Leighh, Director oof Developmment Servicees; Jerry Baall, Directorr of Transpoortation andd Environmmental Servicees; Donna HHewitt, Direector of Corrporate & SStrategic Initiatives; Shawn Binns, Direector of Recreation annd Communnity Servicees; Hugh Murra, Deputy Fire Chief; Janette Teeter, Deput Clerk; Cutis Shelswll, yyyyrree Chiefunicipal Lw Enforcment Officer; John igle, Fire revention MMaaeeeWWPP Officer; Rob Jerey,ctingOperation Chief; Dae Britton, istrict Chif mmAssvvDDee Statio 6 – Moontone nnss Also Sue annd Gord Roehner, Stann and Lindaa Kinsey, DDon and Kevvin Presentt: Woodroow, John SSustersic,RRobert Wongg, Ann Truyyens, Ann BBudge, Robbb Meier, John Pugsley 1.CALL TO ORDER - PRIVAATE PRAYYER/MOMEENT OF REEFLECTIONN: Mayor.S. Hughe assumed the Chair nd called he meetin to order fllowed by a HHssaattggoo privatepprayer/momment of refleection. 2.ADOOPTION OFF AGENDA: a) Moton to Adot the Agenda. ipp MotionNo. C12124-1 00 Movedbby Crawfordd, Secondeed by Evanss Be it ressolved that the agendaa for the Coouncil meetiing of Wednesday, Occtober 24, 22012 be received and addopted. Caried. rr 116 Pageoof Page 5 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 3.DISCLOSURE OF PECUNIARY INTEREST: None declared. 4.CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C121024-2 Moved by Hough, Seconded by Meyer Be it resolved that we do now go in Closed Session at 6:05 p.m. to discuss • acquisition/disposition of land; • litigation affecting the municipality; • solicitor-client privilege. Carried. b) Motion to Rise and Report. Motion No. C121024-3 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 7:05 p.m. and Report on Closed Session Items 4: c) Robin Dunn, CAO, re: Litigation affecting the municipality (Snoei). e) Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of Land (Parkland Acquisition). f) Donna Hewitt, Director of Corporate and Strategic Initiatives & Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of land (Nurse Practitioner Led Clinic). and that Closed Session Item 4: d) Jerry Ball, Director of Transportation and Environmental Services, re: Solicitor-client privilege (Water System Capacity). be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. 216 Page of Page 6 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. c) Robin Dunn, CAO, re: Litigation affecting the municipality (Snoei). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services. Motion No. C121024-4 Moved by Meyer, Seconded by Hough Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Litigation affecting the municipality (Snoei) be received. Carried. d) Jerry Ball, Director of Transportation and Environmental Services, re: Solicitor-client privilege (Water System Capacity). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Jerry Ball, Director of Transportation and Environmental Services. Motion No. C121024-5 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the confidential verbal information presented by Jerry Ball, Director of Transportation and Environmental Services, re: Solicitor-client privilege (Water System Capacity) be received. 2. And That staff report back. Carried. e) Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of Land (Parkland Acquisition). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services. Motion No. C121024-6 Moved by Hough, Seconded by Meyer Be it resolved 1. That Confidential Report No. RC2012-26, Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of Land (Parkland Acquisition) be received. 2. And That staff proceed as directed by Council. Carried. 316 Page of Page 7 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. f) Donna Hewitt, Director of Corporate and Strategic Initiatives & Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of land (Nurse Practitioner Led Clinic). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services. Motion No. C121024-7 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential correspondence dated September 18, 2012 and confidential verbal information presented by Shawn Binns, Director of Recreation and Community Services and Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Acquisition/disposition of land (Nurse Practitioner Led Clinic) be received. Carried. 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6.MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, October 10, 2012. Motion No. C121024-8 Moved by Hough, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 10, 2012, be adopted as printed and circulated. Carried. b) Minutes of Committee of Adjustment meeting held on October 18, 2012. Motion No. C121024-9 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Committee of Adjustment meeting held on October 18, 2012 be received. Carried. 416 Page of Page 8 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 7.RECOGNITION OF ACHIEVEMENTS: None. 8.PUBLIC MEETINGS: None. 9.DEPUTATIONS: a) Horseshoe Valley Property Owners Association/D.&K. Woodrow, re: Cheque Presentation for Horseshoe Valley Memorial Park Pavilion. Don and Kevin Woodrow presented a cheque for the Horseshoe Valle Pavilion. b) Ann Budge, re: Request for Resurfacing Several Sections of 15 A petition was presented to the Clerk. Motion No. C121024-10 Moved by Meyer, Seconded by Hough Be it resolved 1. That the verbal information and petition presented by Ann B Resurfacing Several Sections of 15/16 Sideroad be received. 2. And That the request be considered in conjunction with the Carried. c) Kathryn Stephensen, Tourism Simcoe County and Robb Meier, Bar Municipality for a Cycling Project. Motion No. C121024-11 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the PowerPoint Presentation presented by Kathryn Stephensen, Tourism Simcoe County and Robb Meier and John Pugsley, Barrie Cycling Club re: a Cycling Project be received. 2. That Township staff continue to work with Tourism Simcoe Co Tourism. 3. That Township staff consult with both the business communit respect to the pursuit of the road cycling plan. 4. That the Township act as a collaborative partner with the Barrie Cycling Club and the County of Simcoe with respect to the Trillium application as outlined in the presentation of October 24, 2012. 5. And That staff report back to Council. Carried. 516 Page of Page 9 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 10.REPORTS OF MUNICIPAL OFFICERS: a) Report No. CAO2012-03, Samah Othman, Executive Assistant, Corporate Communications Specialist re: Request for Exemption – Warminster Annual Remembrance Day Parade. Motion No. C121024-12 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No. CAO2012-03, Samah Othman, Executive Assistant, Corporate Communications Specialist, re: Request for Exemption – Warminster Annual Remembrance Day Parade be received and adopted. 2. That an exemption to By-law No. 2006-38 be granted to The Royal Canadian Legion, Branch 619, Warminster to hold a Remembrance Day Parade November 4, 2012 commencing at 1:30 p.m. 3. And Further That the applicant be notified of Council’s decision under the CAO's signature. Carried. b) Report No. RC2012-023, Shawn Binns, Director of Recreation and Community Services re: Request for Exemption – Warminster Annual Santa Claus Parade Motion No. C121024-13 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. RC2012-23, Shawn Binns, Director of Recreation and Community Services, re: Request for Exemption – Warminster Annual Santa Cl received and adopted. 2. That an exemption to By-law No. 2006-38 be granted for the Warminster Santa Claus Parade to be held on Sunday, December 23, 2012 at 2:00 p.m. 3. And That the organizing committee be advised of Council’s decision under the Director of Recreation and Community Services' signature. Carried. 616 Page of Page 10 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. c)Report No. RC2012-024, Shawn Binns, Director of Recreation and Community Services re: Request for Exemption – Moonstone Santa Claus Parade. Motion No. C121024-14 Moved by Meyer, Seconded by Hough Be it resolved 1. That Report No. RC2012-24, Shawn Binns, Director of Recreation and Community Services, re: Request for Exemption – Moonstone Santa Claus Parade be received and adopted. 2. That an exemption to By-law No. 2006-38 be granted for the Moonstone Santa Claus Parade to be held on Sunday, December 2, 2012 at 1:00 p.m. 3. That the organizing committee liaise with the County of Simcoe to acquire the required approvals for use of the Moonstone Road (County Road 19). 4. And That the organizing committee be advised of Council’s decision under the Director of Recreation and Community Services' signature. Carried. d) Report No. RC2012-025, Shawn Binns, Director of Recreation and Community Services re: All-Terrain Vehicle Use on Roads under Municipal Jurisdiction. Motion No. C121024-15 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Report No. RC2012-025, Shawn Binns, Director of Recreation and Community Services, re: All-Terrain Vehicle Use on Roads under Municipal Jurisdiction be received. 2. And That staff proceed as directed by Council. Carried. 716 Page of Page 11 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. e) Report No. CS2012-036, Doug Irwin, Director of Corporate Services/Clerk re: Set Fines, By-Law No. 2012-168, Parking By-Law. Motion No. C121024-16 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No. CS2012-036, Doug Irwin, Director of Corporate Services/Clerk, re: Set Fines, By-Law No. 2012-168, Parking By-Law be received and adopted. 2. That the set fines related to By-law No. 2012-168, “Being a By-law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the Corporation of the Township of Oro-Medonte”, be approved as follows: Part I Provincial Offences Act GENERALREGULATIONS Part II Provincial Offences Act GENERALREGULATIONS 816 Page of Page 12 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 3. And further that the Clerk bring forward the appropriate documentation to the Ministry of the Attorney General for approval. Carried. 916 Page of Page 13 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. f) Robin Dunn, Chief Administrative Officer, re: OLG Lottery & Gaming Modernization. Motion No. C121024-17 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the verbal information and Central Ontario Zone map presented by Robin Dunn, Chief Administrative Officer, re: OLG Lottery & Gaming Modernization be received. 2. That Council of the Township of Oro-Medonte does not wish to pursue a Gaming Facility within the Township, at this time. 3. And That the OLG be advised of Council's decision under the CAO's signature. Carried. 11.REPORTS OF MEMBERS OF COUNCIL: a) Councillor Evans, re: Request for Update – Ontario Recycling, (213305 Ontario Limited), 18 Small Crescent. Motion No. C121024-18 Moved by Hough, Seconded by Meyer Be it resolved that the verbal information presented by Andria Leigh, Director of Development Services, re: Councillor Evans, Request for Update – Ontario Recycling, (213305 Ontario Limited), 18 Small Crescent be received. Carried. 1016 Page of Page 14 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 12.CONSENT AGENDA: a) Announcements of Interest to the Public: 1. Remembrance Day Ceremonies, November 4, 2012, Warminister Legion and Old Town Hall; 2. Flu Shot Clinic, November 7, 2012, Old Town Hall, 15/16 Sideroad East and Line 7 North. b) Correspondence dated October 9, 2012 from Ruth Dolan, Pulmonary Hypertension Association of Canada, re: Request to Proclaim November as Pulmonary Hypertension Month. Staff Recommendation: Receive, Proclaim and Post on Website. c) Correspondence dated October 4, 2012 from Jim Bradley, Minister of the Environment, re: 3,000 Square Foot Warehouse Expansion in Oro-Medonte Township, Comments Required by October 3, 2012. Staff Recommendation: Receive. d) Correspondence (2) dated October 5, 2012 from Bruce Stanton, MP, Simcoe North, re: Diamond Jubilee Medal Recipients - Tim Crawford and Maya Burhanpurkar. Staff Recommendation: Receive. Motion No. C121024-19 Moved by Lancaster, Seconded by Evans Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Remembrance Day Ceremonies, November 4, 2012, Warminister Legion and Old Town Hall; 2. Flu Shot Clinic, November 7, 2012, Old Town Hall, 15/16 Sideroad East and Line 7 North. b) Correspondence dated October 9, 2012 from Ruth Dolan, Pulmonary Hypertension Association of Canada, re: Request to Proclaim November as Pulmonary Hypertension Month. Received, Proclaimed and Post on Website. c) Correspondence dated October 4, 2012 from Jim Bradley, Minister of the Environment, re: 3,000 Square Foot Warehouse Expansion in Oro-Medonte Township, Comments Required by October 3, 2012. Received. d) Correspondence (2) dated October 5, 2012 from Bruce Stanton, MP, Simcoe North, re: Diamond Jubilee Medal Recipients - Tim Crawford and Maya Burhanpurkar. Received. Carried. 1116 Page of Page 15 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 13.COMMUNICATIONS: a) Correspondence dated October 9, 2012 from Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority re: Annual Conservation Awards Ceremony, Thursday, November 1, 2012, 6:00p.m.-8:30p.m., Madsen's Greenhouse, Newmarket. Motion No. C121024-20 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence dated October 9, 2012 from Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority re: Annual Conservation Awards Ceremony, Thursday, November 1, 2012, 6:00p.m.-8:30p.m., Madsen's Greenhouse, Newmarket be received. 2. That Councillors Evans and Coutanche be authorized to attend. 3. And That the CAO's office RSVP accordingly. Carried. b) Correspondence dated October 10, 2012 from Gail Marchildon, Severn Sound Environmental Association, re: Annual Partners' Reception, Midland Public Library, Thursday, November 8, 2012, 6:30 p.m. Motion No. C121024-21 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated October 10, 2012 from Gail Marchildon, Severn Sound Environmental Association, re: Annual Partners' Reception, Midland Public Library, Thursday, November 8, 2012, 6:30 p.m. be received. 2. That Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Meyer, Lancaster and Crawford be authorized to attend. 3. And That the CAO's office RSVP accordingly. Carried. 1216 Page of Page 16 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. c) Correspondence dated October 2, 2012 from Gail Marchildon, Severn Sound Environmental Association, re: Severn Sound Environmental Association’s Call for Nominations for the 2012 Bob Whittam Environmental Award. Motion No. C121024-22 Moved by Hough, Seconded by Meyer Be it resolved 1. That the correspondence dated October 2, 2012 from Gail Marchildon, Severn Sound Environmental Association, re: Severn Sound Environmental Association’s Call for Nominations for the 2012 Bob Whittam Environmental Award be received. Carried. d) Correspondence dated October 5, 2012 from Craig Musil, Orillia Hotel Association, re: Enhancing Tourism Service Delivery and Marketing. Motion No. C121024-23 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the correspondence dated October 5, 2012 from Craig Musil, Orillia Hotel Association, re: Enhancing Tourism Service Delivery and Marketin 2. That the Director of Corporate and Strategic Initiatives participate on the Orillia and Area Tourism Task Force. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. e) Correspondence dated October 17, 2012 from Marc van Beusekom, Senior Development Consultant, Options for Green Energy, re: Solar Rooftop Projects, Township of Oro-Medonte. Motion No. C121024-24 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence dated October 17, 2012 from Marc van Beusekom, Senior Development Consultant, Options for Green Energy, re: Solar Rooftop Projects, Township of Oro-Medonte be received. 2. That the applicant be advised that Council will consider Solar Rooftop Projects on an individual basis. 3. And That the applicant be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. 1316 Page of Page 17 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 14.NOTICE OF MOTIONS: None. 15.BY-LAWS: a) By-Law No. 2012-180: A By-law to Prohibit Heavy Truck Traffic On Certain Highways within the Township of Oro-Medonte And to Repeal By-law No. 2012-091 (No Heavy Truck Routes). b) By-Law No. 2012-181: A By-Law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte and to Repeal By-Law No’s. 2007-074, 2008-023 and 2008-147. c) By-Law No. 2012-182: A By-Law to Amend By-Law, 2012-062, “A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges” (Fees and Charges By-law). Motion No. C121024-25 Moved by Lancaster, Seconded by Evans Be it resolved that the following by-laws: a) By-Law No. 2012-180: A By-law to Prohibit Heavy Truck Traffic On Certain Highways within the Township of Oro-Medonte And to Repeal By-law No. 2012-091 (No Heavy Truck Routes). b) By-Law No. 2012-181: A By-Law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte and to Repeal By-Law No’s. 2007-074, 2008-023 and 2008-147. c) By-Law No. 2012-182: A By-Law to Amend By-Law, 2012-062, “A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges” (Fees and Charges By-law). be read a first, second and third time, passed, be engrossed by sealed by the Mayor. Carried. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 1416 Page of Page 18 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): a) Motion to go In Closed Session. Motion No. C121024-26 Moved by Lancaster, Seconded by Evans Be it resolved that we do now go in Closed Session at 8:41 p.m. to discuss • Solicitor-client privilege. Carried. b) Motion to Rise and Report. Motion No. C121024-27 Moved by Evans, Seconded by Lancaster Be it resolved that we do now Rise at 9:00 p.m. and Report on Closed Session Item 4: d) Jerry Ball, Director of Transportation and Environmental Services, re: Solicitor-client privilege (Water System Capacity). Carried. Refer to Item 4d). 18.CONFIRMATION BY-LAW: a) By-Law No. 2012-179: Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, October 24, 2012. Motion No. C121024-28 Moved by Hough, Seconded by Meyer Be it resolved that By-Law No. 2012-179, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 24, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 1516 Page of Page 19 of 177 6a) Minutes of Council meeting held on Wednesday, Octobe... Council Meeting Minutes – October 24, 2012. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C121024-29 Moved by Evans, Seconded by Lancaster Be it resolved that we do now adjourn at 9:01 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 1616 Page of Page 20 of 177 6b) Minutes of the Recreation Technical Support Group me... THETOWNSHIIP OF OROO-MEDONTTE RECREATTION TECHHNICAL SUUPPORTGGROUP MEETING MINUES ITT Robinson Roomm Thursdaay, Novembber 1, 2012TIME: 7:008 p.m. 2010 – 22014 COUNNCIL Present: Coouncillor Keelly Meyer, CChair Coouncillor Maarty Lancastter Tim CrawforddNaancy Stoddaart Reeta Regelink Regrets: Trracey Rynarrd Staff: Shhawn Binns, Director off Recreationn and Commmunity Servvices Marie Brissettte, Committtee Coordinnator Also Preesent: Councillor Joohn Crawfordd, Steve Poosluns, Darrren Drury, Rosa Ann Thhomas, Garyy Young 1.ADOOPTION OF AGENDA a) Motion to Adoptt the Agenda. MotionNNo. RTSG121101-1 Moved bby Regelink,, Seconded by Crawforrd It is recoommended tthat the ageenda for the Recreationn Technical Support Grooup meetingg of Thursday, Novembeer 1, 2012 bbe receivedand adopteed. Carried. 2.DISCCLOSUREOOF PECUNIARY INTERREST None deeclared. 3.ADOOPTION OF MINUTES OOF PREVIOOUS MEETIING: a) Minuutes of the RRecreation TTechnical SSupport Grouup meeting held on Maay 31, 2012.. MotionNNo. RTSG121101-2 Moved bby Crawford, Secondedd by Regelinnk It is recoommended tthat the drafft minutes oof the Recreeation Technnical Suppoort Group meeting held on Thuursday, Mayy 31, 2012 bbe adopted as printed aand circulatted. Carried. 116 Page of Page 21 of 177 6b) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes – Thursday, November 4.DEPUTATIONS: a) Steve Posluns, Oro Minor Hockey, re: Ice Time Allocation. Motion No. RTSG121101-3 Moved by Stoddart, Seconded by Crawford It is recommended by the information presented by Steve Posluns, Darren Drury, Rosa Ann Thomas, Gary Young, Oro Minor Hockey, re: Ice Time Allocation be received. Carried. 5.COMMUNICATIONS: a) Councillor Meyer, re: Sir Sam Steele Bench Unveiling. Motion No. RTSG121101-4 Moved by Crawford, Seconded by Regelink It is recommended by the Recreation Technical Support Group that the verbal information presented by Councillor Meyer, re: Sir Sam Steele Bench Unveiling be received. Carried. b) Report No. RC2012-21, Shawn Binns, Director of Recreation and Community Services, re: Review of 2012 Parks Operations Issues. Motion No. RTSG121101-5 Moved by Stoddart, Seconded by Crawford It is recommended by the Recreation Technical Support Group that Report No. RC2012-21, Shawn Binns, Director of Recreation and Community Services, re: Review of 2012 Parks Operations Issues be received. Carried. 26 Page of Page 22 of 177 6b) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes – Thursday, November c) Report No. RC2012-22, Shawn Binns, Director of Recreation and Community Services, re: RFP #RC2012-03 Supply and Install of Playground Equipment. Motion No. RTSG121101-6 Moved by Crawford, Seconded by Regelink It is recommended by the Recreation Technical Support Group that Report No. RC2012-22, Shawn Binns, Director of Recreation and Community Services, re: RFP #RC2012-03 Supply and Install of Playground Equipment be received. Carried. d) Shawn Binns, Director of Recreation and Community Services, re: Draft Special Events By-Law. Motion No. RTSG121101-7 Moved by Crawford, Seconded by Stoddart It is recommended by the Recreation Technical Support Group that the Draft Special Events By-Law presented by Shawn Binns, Director of Recreation and Community Services be received. Carried. e) Report No. RC2012-25, Shawn Binns, Director of Recreation and Community Services, re: ATVs on Roads. Motion No. RTSG121101-8 Moved by Regelink, Seconded by Crawford It is recommended by the Recreation Technical Support Group that Report No. RC2012-025, Shawn Binns, Director of Recreation and Community Services, re: ATVs on Roads be received. Carried. f) Tim Crawford, re: Leisure Activities. Motion No. RTSG121101-9 Moved by Stoddart, Seconded by Regelink It is recommended by the Recreation Technical Support Group that the information presented by Tim Crawford, re: Leisure Activities be received. Carried. 36 Page of Page 23 of 177 6b) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes – Thursday, November g) Councillor Lancaster, re: Active Transportation. Motion No. RTSG121101-10 Moved by Crawford, Seconded by Regelink It is recommended by the Recreation Technical Support Group that the verbal information presented by Councillor Lancaster, re: Active Transportation be received. Carried. h) Councillor Lancaster, re: Solar Microfit Opportunities. Motion No. RTSG121101-11 Moved by Stoddart, Seconded by Crawford It is recommended by the Recreation Technical Support Group that the verbal information presented by Councillor Lancaster, re: Solar Microfit Opportunities. Carried. i) Shawn Binns, Director of Recreation and Community Services, re: Cycling Strategy. Motion No. RTSG121101-12 Moved by Crawford, Seconded by Regelink It is recommended by the Recreation Technical Support Group that the information presented by Shawn Binns, Director of Recreation and Community Services, re: Cycling Strategy be received. Carried. j) Shawn Binns, Director of Recreation and Community Services, re: Orillia Public Library. Motion No. RTSG121101-13 Moved by Stoddart, Seconded by Regelink It is recommended by the Recreation Technical Support Group that the information presented by Shawn Binns, Director of Recreation and Community Services, re: Orillia Public Library be received. Carried. 46 Page of Page 24 of 177 6b) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes – Thursday, November k) Closed Session Item: Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of Land (Parkland Acquisition). Motion No. RTSG121101-14 Moved by Stoddart, Seconded by Crawford It is recommended by the Recreation Technical Support Group that we do now go in Closed Session at 9:17 p.m. to discuss • acquisition/disposition of land. Carried. Motion No. RTSG121101-15 Moved by Stoddart, Seconded by Crawford It is recommended by the Recreation Technical Support Group that we do now Rise at 9:35 p.m. and Report on Item k) Closed Session Item: Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of Land (Parkland Acquisition). Carried. The following staff were present: Shawn Binns, Director of Recreation and Community Services; Marie Brissette, Committee Coordinator. Motion No. RTSG121101-16 Moved by Regelink, Seconded by Crawford It is recommended by the Recreation Technical Support Group that Closed Session Item: Confidential Report No. RC2012-26, Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of Land (Parkland Acquisition) be received. Carried. 56 Page of Page 25 of 177 6b) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes – Thursday, November 6.NEXT MEETING DATE Thursday, January 31, 2013 at 7:00 p.m. 7.ADJOURNMENT a) Motion to Adjourn. Motion No. RTSG121101-17 Moved by Crawford, Seconded by Stoddart It is recommended that we do now adjourn at 9:39 p.m. Carried. Councillor Meyer, Chair Marie Brissette, Committee Coordinator 66 Page of Page 26 of 177 7a) Alan Wiebe, re: Master of Science (Planning), Univer... Page 27 of 177 9a) Stan Kinsey, Barrillia Park Ratepayers Association, ... Page 28 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... Page 29 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... October22,2012 ShawnBinns,Director,Recreation&CommunityServices TownshipofOroMedonte 148Line7South Oro,ONL0L2X0 TheOrilliaPubicLibraryBoardisenclosingthe2013contractforLibraryServiceswiththeOrilliaPublic Libraryintheamountof$119,790.TheBoardwouldliketotakethisopportunitytorequestameeting withOroMedonteMayorandCounciland/orstafftodiscussservicesandthecontractbeingofferedto thecitizensofOroMedonte. TheOrilliaPublicLibraryBoardhasbeendirectedbytheCityofOrilliaCounciltorequestanincreaseof 20percentoverlastä;©x­contractamountwithfurtherincreasestoreflectuseofservicesthrough 2017.TheLibraryBoardhasreviewedthebudgetandremoveditemsnotdirectlyrelatedtolibrary service,includingbuildingmaintenancecostsfortheareasofthebuildingservingInformationOrillia, theC©’;©x­Marketandtheoutsideparkinglotandparkareas.Thisamountisbeingusedin determiningcostofservicesbasedonuse. OroMedontecitizensareactiveusersofOrilliaPublicLibrary;theymakeup15percentofourmembers andaccountfor15percentofthecirculationofmaterials.OroMedontelibrarymembersalsoare heavyusersoftheprogrammingmakingup19percentofthechildrenattendingprograms.These numbersarecontinuingtoincreasewiththeopeningofthenewbuilding. 36 Mississaga Street West, Orillia, ON L3V 3A6 Telephone 705-325-2338 Fax 705-327-1744 www.orilliapubliclibrary.ca Page 30 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... ORILLIA PUBLIC LIBRARY USAGE STATISTICS FOR ORO-MEDONTE 20112012 (to Sept. 30) Number Items Items borrowed Number Items Items borrowed Of Members Borrowedper capita Of Members Borrowed per capita Oro-Medonte Adult Members 1325 2843621.5 1875 25282*13.5 Child Members 329 642819.5 431 642414.9 TOTAL 1654 3486421.1 2306 3170613.7 *Thedecreaseinitemsborrowedmayberelatedtothesixweeklibraryclosurewhilewepreparedto openthenewbuilding. TheLibraryBoardvaluestherelationshipwehavewiththeCouncilandcitizensofOroMedonte, includingcontinuouscontractsforlibraryservicesincethe1994amalgamationofthetownships,and beforethatwithOroandMedonte.Wewouldliketocontinuetoofferlibraryservicestothecitizensof OroMedonteandwouldvaluetheopportunitytodiscussthecontractforLibraryServices. Sincerely GayGuthrie,Chair OrilliaPublicLibraryBoard ccMayor&Council,TownshipofOroMedonte 36 Mississaga Street West, Orillia, ON L3V 3A6 Telephone 705-325-2338 Fax 705-327-1744 www.orilliapubliclibrary.ca Page 31 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... CONTRACT FOR LIBRARY SERVICE AGREEMENT The Orillia Public Library Board between 36 Mississaga Street West Orillia, ON L3V 3A6 ("the Public Library Board") The Township of Oro-Medonte and 148 Line 7 South Oro, ON L0L 2X0 ("the Municipality) The Municipality and the Public Library Board agree as follows: 1.0 Description of Services: 1.1 The Public Library Board shall endeavour to provide, in cooperation with other public library boards, a comprehensive and efficient library service to the residents of the Municipality. 1.2 The Public Library Board shall not make a charge for admission to the library or for use in the library of the library’s materials by the residents of the Municipality. 1.3 The Public Library Board shall allow the residents of the Municipality to: (a) Borrow circulating materials and access online resources; and (b) Use reference and information services as the Public Library Board considers practicable, without making any charge. 1.4 The Public Library Board may impose such fees as it considers proper for services not referred to in section 1.2 and 1.3. 2.0 Public Library Board’s Warranties: 2.1 The Public Library Board is a corporation duly established under the Public Libraries Act (RSO 1990, Chapter P44, as amended). Page 32 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... 2.2 To ensure quality library service under this Agreement, the Public Library Board shall endeavour to: (a) Ensure that all materials are available for use outside the those used frequently for reference service, and rare and fragile items; b) Ensure circulation policies of greatest convenience to the user and maximum use of materials; (c) Ensure that the selection of materials reflects the needs of the community as defined in regular community analyses and needs studies; (d) Ensure that the information provided to public library users is accurate, up- to-date and is coordinated with other appropriate organizations; (e) Ensure that all library facilities are accessible as defined by the standards of accessibility of the Ontario Building Code; (f) Provide resources, programs and services to meet defined community needs; (g) Provide a telephone in each of their facilities in order to ensure user access and maintain communication with other library systems. 3. 0 Cost: 3.1 The Municipality shall pay the Orillia Public Library Board the sum of: One ($119,790) Hundred Nineteen Thousand, Seven Hundred and Ninety Dollars for the year 2013. , 3.2 Payments shall be quarterly on March31June 30, September 30, and December 31. 4.0 Municipal Representation on the Orillia Public Library Board: 4.1 The Public Library Board shall request its appointing council to appoint a member of the Township of Oro-Medonte Council (or a resident of the Township of Oro- Medonte designated by the Township of Oro-Medonte Council), recommended by the Township of Oro-Medonte Council, to the Public Library Board. 5.0 Reports : 5.1 The Public Library Board shall submit an annual report to the Municipality. Page 33 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... 5.2 The Municipality shall make an annual financial report to the Minister and make any other reports required by the Public Libraries Act, and its regulations or requested by the Minster. 6.0 Limitation of Liability: 6.1 The Municipality shall not be liable for any injury, death or property damage to the Public Library Board, its employees or agents or for any claim by any third party against the Public Library Board, its employees or agents. 6.2 The Municipality shall not be liable for any incidental, indirect, special or consequential damages or loss of use, revenue or profit of the Public Library Board arising out of or in any way related to this Agreement or the services. 7.0 Cancellation: 7.1 Either the Municipality or the Public Library Board may terminate this Agreement at any time upon six months of notice in writing. 8.0 Notices: 8.1 Notices under this Agreement shall be given in writing by personal delivery or by mail. 8.2 Notice by mail shall be deemed to have been given on the fourth business day after the date of mailing. 9.0 Signing Authority: 9.1 Contracts are to be signedon behalf of the Public Library Board, by the Chair and Secretary of the Boardand, on behalf of the contracting municipality by two (2) authorized Signing Officers. 10.0 Inspection : 10.1 The Municipality shall be entitled at all reasonable times, to review any records, books,accounts and documents in the possession or under the control of Public Library Board. 11.0 Duration : , 11.1 This Agreement shall, subject to Section 7 hereofbe in force and effect for one stst year from the 1 day of January 2013 to the 31 day of December 2013. Page 34 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... 12.0 Entire Contract: 12.1 This Agreement constitutes the entire Agreement between the parties. There are no other agreements or understanding. DATE _________________________ ______________________________ ) THE MUNICIPALITY (Seal Signing Officer ______________________________ THE MUNICIPALITY (Seal) Signing Officer DATE _________________________ ______________________________ THE PUBLIC LIBRARY BOARD Chair _______________________________ THE PUBLIC LIBRARY BOARD Secretary Page 35 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... Page 36 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... Page 37 of 177 9b) Susan Campbell, CAO, Gay Guthrie, Board Chair and Ru... Page 38 of 177 10a) Report No. CS2012038, Doug Irwin, Director of Corp... Page 39 of 177 10a) Report No. CS2012038, Doug Irwin, Director of Corp... Page 40 of 177 10a) Report No. CS2012038, Doug Irwin, Director of Corp... Page 41 of 177 10b) Report No. CS2012039, Doug Irwin, Director of Corp... Page 42 of 177 10b) Report No. CS2012039, Doug Irwin, Director of Corp... Page 43 of 177 10b) Report No. CS2012039, Doug Irwin, Director of Corp... Page 44 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 45 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 46 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 47 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 48 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 49 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 50 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 51 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 52 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 53 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 54 of 177 10c) Report No. TES201231,  Jerry Ball, Director of Tra... l Page 55 of 177 10d) Report No. DS2012049, Andria Leigh, Director of De... Page 56 of 177 10d) Report No. DS2012049, Andria Leigh, Director of De... Page 57 of 177 10d) Report No. DS2012049, Andria Leigh, Director of De... Page 58 of 177 10d) Report No. DS2012049, Andria Leigh, Director of De... Page 59 of 177 10d) Report No. DS2012049, Andria Leigh, Director of De... ATTAACHMENT 11: EXTTENSION OOF DRAFT PPLAN APPROOVAL LOCAATION MAP DEVELOPPMENT SERVVICESMeeeting Date Noovember 7, 2012 Report No. DS 2012-0049 Page 5 oof 8 Page 60 of 177 10d) Report No. DS2012049, Andria Leigh, Director of De... ATTAACHMENT 22: REQUEST FOR DDRAFT PLANN EXTENSIOON DEVELOPPMENT SERVVICESMeeeting Date Noovember 7, 2012 Report No. DS 2012-0049 Page 6 oof 8 Page 61 of 177 10d) Report No. DS2012049, Andria Leigh, Director of De... ATTAACHMENT 22: REQUESTFOR DRAFFT PLAN EXXTENSION (CCONT.) DEVELOPPMENT SERVVICESMeeeting Date Noovember 7, 2012 Report No. DS 2012-0049 Page 7 oof 8 Page 62 of 177 10d) Report No. DS2012049, Andria Leigh, Director of De... ATTAACHMENT 33: DRAFFT PLAN MAAP DEVELOPPMENT SERVVICESMeeeting Date Noovember 7, 2012 Report No. DS 2012-0049 Page 8 oof 8 Page 63 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 64 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 65 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 66 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 67 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 68 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 69 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 70 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 71 of 177 10e) Report No. DS2012050, Andria Leigh, Director of De... Page 72 of 177 10f) Report No. DS2012051, Andria Leigh, Director of De... Page 73 of 177 10f) Report No. DS2012051, Andria Leigh, Director of De... Page 74 of 177 10f) Report No. DS2012051, Andria Leigh, Director of De... Page 75 of 177 11a) Councillor Coutanche, re: South Georgian Bay Lake S... (Setion 12.3 f Townshi’s ccoopp Procedural By-La No. 2011-011) ww Name:Councillor Coutannche Item Number/Namee: 11a) SSouth Georggian Bay Laake Simcoee Source Prrotection Pllan Meeting Date:Novemmber 7, 2012 Type of Meeting:X Council Speecial Counccil Committee of AdjustmenntAcccessibilityAAdvisory Coommittee Rereationalechnical upport Grup cTTSSoo Speakinng Notes: The excellent and thorough Plan has been acceepted by thee Ontario GGovernmentt – as of Octbe 22, 202. oor11 SW Committee leaders ill be coming soon to all the Concils with detailed PPwwuuaa preseentation. Oro-Medonte hd several public mebers on the Committe. Perhaps we should provide aammhee som formal reognition t these individuals. eeccoo 11/15/122 Page 76 of 177 12a) Announcements of Interest to the Public Moonstone Sa... l l th Page 77 of 177 12b) Minutes of the Barrie Public Library meeting held o... Page 78 of 177 12b) Minutes of the Barrie Public Library meeting held o... Page 79 of 177 12c) Minutes of the Midland Public Library meeting held ... Page 80 of 177 12c) Minutes of the Midland Public Library meeting held ... Page 81 of 177 12c) Minutes of the Midland Public Library meeting held ... Page 82 of 177 12c) Minutes of the Midland Public Library meeting held ... Page 83 of 177 12c) Minutes of the Midland Public Library meeting held ... Page 84 of 177 12d) Minutes of the Severn Sound Source Protection Autho... South Georgian Bay Lake Simcoe Source Protection Region Present Councillor Bob Jeffery SSEA Chair/Town of Midland Deputy Mayor Pat Marion Town of Penetanguishene Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar Township of Tiny Councillor Dave Ritchie Township of Tay Councillor Ron Stevens Township of Severn Councillor Paul Wiancko Township of Georgian Bay Lynn Dollin Chair, South Georgian Bay Lake Simcoe Source Protection Region (SGBLSSPR) Keith Sherman SSEA ED Gail Marchildon SSEA Office Manager Guest Shelley Cuddy LSRCA General Manager John Boucher Member, SPC Herb Proudley Member, SPC Regrets Councillor Andrew Hill City of Orillia Councillor Perry Ritchie Township of Springwater 1.Welcome Chair Jeffery welcomed everyone at 9:00 AM. 2Approval of Agenda . Motion: To approve the Agenda. Moved by Ron Stevens; seconded by Ray Millar. Carried. Page 85 of 177 12d) Minutes of the Severn Sound Source Protection Autho... Page 2 3.Approval of Past Minutes from April 19, 2012 th Motion: To approve the minutes from the SSSPA meeting held on April 19, 2012 Moved by Kelly Meyer; seconded by Ray Millar. Carried. 4.Report from SPC Committee presented by Lynn Dollin, Chair SPC Chair Lynn Dollin reviewed her update related to the activities of the Source Protection Committee. Chair Dolin reported that the pre-consultation session are complete and comments received with be revised in the SPP were appropriate and highlighted her report with - Notice received from Minister Bradley, Ministry of the Environment was approving the request for extension of the Proposed SPP submission until October 22, 2012. - Correspondence from Minister Bradley regarding costs of implementing drinking water source protection plans - Four public open houses have been held, attendance was lower b questions were generated. Comments being reviewed by staff. Report attached. 5. Report by Mike Walters presented by Shelley Cuddy Shelley Cuddy on behalf of Mike Walters, General Manager of LSRCA, provided a presentation updating the Board on the Proposed Source Protection Plan. Shelley also presented a report on Midland and Penetanguishene Tier 3 water budget and water quantity risk assessment. Report attached. 6. Other Business None 7. Next Meeting Next Meeting is scheduled for Thursday, October 18, 2012 location; Town of Midland’s Council Chambers 8. Adjournment MOTION: To adjourn the meeting. Moved by Ron Stevens; seconded by Kelly Meyer. Carried. _________________________________________ Keith Sherman, Executive Director/ SSEA Chair 2 Page 86 of 177 12e) Minutes of the Severn Sound Environmental Associati... SEVERN SOUND ENVIRONMENTAL ASSOCIATION JOINT MUNICIPAL SERVICES BOARD 2012 SECOND QUARTERLY MEETING July 19, 2012 Town of Midland Council Chambers Dominion Avenue Midland, ON Approved Minutes for Board Present Councillor Bob Jeffery SSEA Chair/Town of Midland Deputy Mayor Pat Marion Town of Penetanguishene Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar Township of Tiny Councillor Dave Ritchie Township of Tay Councillor Ron Stevens Township of Severn Councillor Paul Wiankco Township of Georgian Bay Keith Sherman SSEA ED Gail Marchildon SSEA OM Regrets Councillor Perry Ritchie Township of Springwater Councillor Andrew Hill City of Orillia 1. WELCOME Chair Bob Jeffery welcomed the SSEA board.10:15 AM 2. ADOPTION OF THE AGENDA MOTION: To adopt the agenda of the 2nd Quarterly SSEA Meeting Moved by; Kelly Meyer, seconded by Paul Wiankco. Carried. 3.DECLARATION OF PECUNIARY INTEREST None. 4. Review of Minutes and Past Business th MOTION: To approve the minutes of the April 19, 2012meeting of the SSEA. Moved by Ray Millar, seconded by Ron Stevens; Carried Page 87 of 177 12e) Minutes of the Severn Sound Environmental Associati... 5. Second Quarterly report for 2012 Marc Villeneuve, Director of Treasury and Judy Hancock, Deputy Treasurer for the Town of Midland were present to discuss the ne financial reporting format. Marc stated that the new format will be finalized for next Quarterly meeting. Marc gave a brief description of how the projects will be presented in a detailed spreadsheet that will include a balance sheet highlighting the value, salary and benefits of each project. Keith informed the board that the Second Quarterly report reflects changes based on previous discussion with past Treasurer for the Midland Sue Gignac and continued discussions with Marc Villeneuv Judy Hancock. Keith presented the Second Quarterly Revenues, Expenditures and New Project Deferred Revenue reports. Ray Millar asked Marc if progress had been made regarding isolating the deficit project so that it can be dealt with separately for which Marc confirmed plans are to separate the deficit projects for more specific accounting including identifying project status. Keith shared that the methodology to be used for paying down project deficits will be brought forward at the next Quarterly meeting. Paul Wiankco asked that project descriptions and client information could be included in report. ACTION #1: . Project information to be added to Deferred Revenue Report MOTION: To approve the Second Quarter Financial Report for 2012. Moved by Ray Millar; seconded by Pat Marion. Carried. MOTION: To accept the 2010 Auditors report that was distributed at the First Quarterly meeting held on April 19, 2012. Moved by Kelly Meyer, seconded by Ray Millar. Carried Keith proposed that future Cheque Registry protocol follow the model of the Town of Midland where cheque totals are grouped according to pre defined categories. It was confirmed that drill down details are available to board members as required. MOTION: To receive the Cheque Registry as presented. Moved by Ray Millar, seconded by Kelly Meyer. Carried. Keith presented the Forecast of Revenues for special projects th included the increased demand for Plan Reviews by municipalities. Ray Millar asked about the status of the Well Aware Project to which Keith responded that as a result of Green Communities losing their Government funding for the Well Aware program, all funding have been cut for the rest of this year to all recipients. The SSEA has a trained staff member to continue to deliver a Well Aware program to municipalities. SSEA is looking into funding possibilities to continue a similar program potentially. Although home visits have been discontinued, SSEA continues Page 88 of 177 12e) Minutes of the Severn Sound Environmental Associati... to be an information source with plenty of program and informati material being distributed at every opportunity. MOTION: To receive the Report of special projects status. Moved by Kelly Meyer, seconded by Dave Ritchie. Carried 6. Staff consideration RECOMMENDATION CONCERNING SSEA WATER SCIENTIST POSITION The position currently held by Aisha Chiandet is an SSEA contract position. She has been working in the position continuously since It is September 2009 with frequent renewals of her contract. recommended that the Executive Director work with the Town of Midland staff to migrate her position to permanent status to start later in 2012. The permanent position will be a reallocation of an existing vacant position and will not require the establishment of a new position for SSEA. MOTION: To approve the SSEA Water Scientist position as a full time position. Moved by Ron Stevens; seconded by Kelly Meyer. Carried, unanimo 7. REVIEW OF PAST BUSINESS SSEA Strategic Planning Keith Sherman reviewed the outcomes from the fourth Strategic Planning Ad Hoc Committee meeting held Friday, July 6, 2012. Updates included; further discussions regarding moving forward with the Source Protection Plan Implementation and how the SSEA is positioning itself and responding to the different key roles, a business plan will be brought to the board in October or possibly a special meeting before. Ray Millar asked for letters of commitment in principal from each municipality for October’s meeting Action #2 Keith to ask each municipality for formal request in principal. Keith gave an overview of four preliminary options that each municipality may consider. The committee continues to flesh out a Strategic Plan. The next meeting will be on October 12, 2012. MOTION: That the Board approves in principal the set up of the SSEA as a RMO, and that the Board formally requests participation from the municipalities. Moved by Pat Marion, seconded by Dave Ritchie 8. Ontario Great Lakes Protection Act Keith reported that the Act has been sent for first reading. The Province released a Draft Great Lakes Protection Act and accompanying Great Lakes Protection Strategyon the EBRthat, if passed, would create new tools to help empower communities, and promote collaboration amo the Great Lakes community and the Province to discuss priorities, share Page 89 of 177 12e) Minutes of the Severn Sound Environmental Associati... information, and develop initiatives. The Act would be accompanied by a new Great Lakes Community Action Fund which would help support l Great Lakes projects across Ontario. Source Protection Authorities, Municipalities and local groups are included as eligible to apply. The Province is encouraging public feedback on the draft strategy, and will accept comments until August 7, 2012. Keith presented a report on the IJC Upper Great Lakes Water Levels Study. Keith attended the Public Meeting of the International Joint Commission that was held in Midland at the NSSRC on Monday, July 16, 2012. Report on the IJC Upper Great Lakes Water Levels Study (UGLWLS) attached. RECOMMODATION : That the SSEA submit comments to the IJC on the study. MOTION: That the SSEA submit comments to the IJC on Boards position regarding water levels. Moved by Pat Marion, seconded by Ron Stevens Carried 9. Other Business -Office location consideration Keith has been approached by the Town of Midland Parks and Rec Department regarding the availability to the SSEA this fall of the office space that is presently occupied by the Midland Area Reading Council. The Town of Midland has offered first rights to the SSEA. MOTION: That the Board approves of Keith beginning negotiations with the Town of Midland Parks and Rec. Department, exploring all costs and fees associated with potentially re-locating the SSEA office and that Keith will report back to the Board via email. Moved by Ron Stevens, seconded by Kelly Meyer. th Response to Deputation by Sandy Agnew at the April 19, 2012 SSEA Board Meeting. Ron Stevens presented the following motion as a resolution that; RESOLUTION OF THE SEVERN SOUND JOINT MUNICIPAL SERVICES TH BOARD MADE ON THE 19 DAY OF JULY, 2012 IN RESPONSE TO DEPUTATION BY MR. S. AGNEW ON APRIL 19, 2012. Whereas; Mr. S. Agnew has asked this body and petitioned all member counc authorize that funds and time be allocated toward having a third party engage our limited resources for the purposes of preparing a cost analysis for provision of services by CAs in North Simcoe, Page 90 of 177 12e) Minutes of the Severn Sound Environmental Associati... And whereas, Mr. Agnew has suggested that the Simcoe County report CAR 12-001 outlines the inconsistencies of planning review services across County, especially North Simcoe. And whereas, Mr. Agnew has suggested it would be to our economic and efficien advantage to be members of a conservation authority as a result of this authority receiving and commenting on all planning and building matters under the Conservation Authorities Act And whereas Mr. Agnew suggests that all members should forgo their involvement with the SSEA and join a CA with the belief that the staff of the SSEA be absorbed into the CA. Therefore be it resolved that the appointed municipal members advise their home councils: That the SSEA, continue to fulfill its primary mandate, environmental protection, as established by the member municipalities And That: The SSEA continue avoiding unnecessary duplication of effort and costs through efficient use of the expertise of the planning and building departments of the municipalities to conduct, where appropriate, plan and permit reviews to ensure the protection of the environment. And That: Member municipalities by way of a motion reaffirm their continued involvement and commitment to the SSEA agreement, that evolved from their shared environmental concerns and a desire for scientific solutions delivered in an uncompromisingly, collaborative and sustainable manner. And that, Based on the known costs of CA membership, as shared by members presently involved with CA’s, that Mr. Agnew’s requests, as stated above, be rejected. Moved by Ron Stevens; seconded by David Ritchie. Carried, unanimously. Page 91 of 177 12e) Minutes of the Severn Sound Environmental Associati... 10. Next Meeting The Third Quarterly meeting will be at 10:30 AM held on October 18, 2012 at Midland Council Chambers. 13.Adjournment MOTION : To adjourn the meeting10:55 AM. Moved by Pat Marion, seconded by Ray Millar. Carried. ________________________________ Keith Sherman, Executive Director/ Bob Jeffery, SSEA Chair Page 92 of 177 12e) Minutes of the Severn Sound Environmental Associati... July 19, 2012 Prepared by Keith Sherman The purpose of the study was to determine, “How to manage fluctuating lake levels in the face of uncertainty over future water supplies to the basin while seeking to balance the needs of those interests served by the system.” The existing Lake Superior regulation plan for operation of the dam at Sault Ste Marie, Plan 1977A, has been in effect since 1990. The study was initiated in 2007. A key component of the work involved improving the understanding of the net basin supply (NBS) of water – i.e. what are the sources and losses of water. The latest Public Meeting of the International Joint Commission was held in Midland at the NSSRC on Monday, July 16, 2012 from 7:00 to 10:00pm. Input on the study findings to date is being received by the IJC until the end of August, 2012. There may be other opportunities for comment after this date. The major reports of the study of Lake Superior, Lake Michigan, Lake Huron and Georgian Bay include the following: Lake Superior Regulation: Addressing Uncertainty in Upper Great Lakes Water Levels, the final report of the International Upper Great Lakes Study. Submitted to the IJC in March 2012 http://www.ijc.org/iuglsreport/wp-content/report-pdfs/IUGLS_Summary_Report.pdf http://www.ijc.org/iuglsreport/wp-content/report- pdfs/Lake_Superior_Regulation_Full_Report.pdf Impacts on Upper Great Lakes Water Levels: St. Clair River, submitted to the IJC in December 2009 http://pub.iugls.org/en/Other_Publications/IUGLS_Summary_Report_EN.pdf http://pub.iugls.org/en/Other_Publications/IUGLS_Final_Report.pdf http://iugls.org/StClairSciReports.aspx (this site contains additional technical reports) The main issue for Georgian Bay residents is that the causes of the low water level phase, that we are in right now, relate in some measure to: 1. Modifications of the St Clair R and Detroit River channels that were made by the US Corps of Engineers in the 1960s that may have increased the h capacity of the channel to carry more water out of Lake Huron at Sarnia; 2. Climate change factors such as increased loss of water through evaporation during winter due to lack of ice cover and lack of sustained “wet years” of precipitation; 3. Other natural long-term fluctuations such as glacial isostatic adjustment (GIA) (slow tilting of the Great Lakes basin, i.e. Eastern Georgian Bay is slowly rising in elevation). 4. Water taking at Sault Ste Marie to supplement the water levels of Lake Superior 1 Page 93 of 177 12e) Minutes of the Severn Sound Environmental Associati... The reports from the IJC Upper Great Lakes Water Levels Study basically concludes that nothing much can be done to affect the water level changes Lake Michigan-Lake Huron and Georgian Bay. The implications to the Severn Sound shorelines include the following. 1. Unless we have sustained precipitation to raise water levels, continued low water levels (and possible further reduction in water levels) will change the nature of shoreline features such as wetlands and spawning shoals. 2. Shoreline owners will tend to place steeper retaining walls at the current water line where shore slopes are gradual. If the water levels rise again, the nearshore habitat available will have been restricted. 3. Intakes making use of nearshore surface waters will be rendered inoperative or require modification. This applies to one of the municipal water intakes serving the Township of Tay and, potentially, to numerous private intakes along the coast of Severn Sound. 4. If the water level drops further, Navigation corridors will be adversely affected for Great Lakes shipping (Midland) and for pleasure craft – Severn Sound navigation channels, approaches to the Trent-Severn Lock45, more than 30 marinas in the Severn Sound area alone. 5. Nearshore water quality in areas where erosion structures such as groynes have been placed will be adversely affected (eg. Tiny Coast), restricting recreational water use. From 100 plan scenarios, four options were selected for evaluation against various, and the preferred option, entitled Plan 2012, was recommended. The recommendations of the study included: 1. The IJC should approve Lake Superior Regulation Plan 2012 as regulating Lake Superior outflow and advise governments that the 1977A plan will be replaced with the new plan. 2. The IJC should prepare and issue new integrated Orders of Approval that consolidate all of the applicable conditions and requirements of the original and Supplementary Orders, as well as the additional considerations required to implement the recommended new plan, Lake Superior Regulation Plan 2012. 3. The IJC should seek to improve scientific understanding of hydroclimatic processes occurring in the Great Lakes basin and the impacts on future water levels as part of a continuous, coordinated bi-national effort. In particular, the IJC should endorse the following initiatives as priorities and strongly recommend ongoing government support: • strengthening climate change modeling capacity in the Great Lakes basin in light of the promising preliminary results identified in the Study; and, • enhancing hydroclimatic data collection in the upper Great Lakes basin. 4. An adaptive management strategy should be applied to address future extreme water levels in the Great Lakes-St. Lawrence River basin through initiatives: • strengthening hydroclimatic monitoring and modelling; • ongoing risk assessment; • ensuring more comprehensive information management and outreach; 2 Page 94 of 177 12e) Minutes of the Severn Sound Environmental Associati... • improving tools and processes for decision makers to evaluate their actions; • establishing a collaborative regional adaptive management study for addressing water level extremes; and, • promoting the integration of water quality and quantity modelling and activities. 5. The IJC should seek to establish a Great Lakes-St. Lawrence River Levels Advisory Board to champion and help administer the proposed adaptive management strategy for the entire Great Lakes-St. Lawrence River system. 6. The IJC should work with governments to pursue funding options and coordinate adaptive management efforts with the Lake Ontario-St. Lawrence River Working Group, the renewal of the Great Lakes Water Quality Agreement, and the implementation of the Great Lakes-St. Lawrence River Basin Sustainable Water Resource Agreement. 7. Further study of multi-lake regulation in the Great Lakes-St. Lawrence River system should not be pursued at this time [this recommendation resulted in heated response at the Public Meeting]. Analysis: The study considered structures in the St Clair River at Sarnia to reverse the loss of water level due to dredging in the 1960s. They rejected further analysis of this option as there was question whether it would be effective and that it would have potential negative impacts on upstream uses including fish spawning and other habitat in the St Clair River (Lake Sturgeon). Consideration of the negative impacts of low water levels on spawning and other habitat in Georgian Bay was apparently not considered as important as the St Clair River. The proposed changes in the rules for operating the dam at Sault St Marie, recognizes a lower operating water level for Lake Superior. However, under certain conditions, more water could be held back from Lake Michigan- Lake Huron. Recommendation: That the SSEA submit comments to the IJC on the study. 3 Page 95 of 177 12e) Minutes of the Severn Sound Environmental Associati... Page 96 of 177 12e) Minutes of the Severn Sound Environmental Associati... Page 97 of 177 12e) Minutes of the Severn Sound Environmental Associati... Forecast of Revenues for 2012 as of July 19, 2012 SSEA Revenues ProjectYearSourceRequest"Community""Projects""Recoveries"SWP"Sta Sustainability Sustainability Project2012 P-control Inland Lakes2012O-M5226475C 2012Midland3000300C 2012GB Twp172741661C Habitat DFO Rehab12/13DFO150001500P Wetland Restoration Wetland Evaluation2012Tiny8183744C 2012HCF1000100C Natural Shorelines2012CFIP/CWIP1000P Healthy Streams2012CFIP/CWIP4000P Tree Distribution2012NSSC10000250C Fish Habitat2012Tay4000400C 2012U of W3000300P Pollution Prevention Early Response Promotion11/12LSRCA42510C Source Protection Source Protection Planning Agreement811/12LSRCA200008000C Agreement912/13LSRCA11900022000C Midland well survey 20112012Midland50005004500C Well Aware2012GCC5800580P Planning Plan Review2012County30003002700P 2012Munic15000150013500P Mapping services2012Munic1000100900P 2012Community500500P Monitoring PGMN2012MOE-EMRB3000C SMDHU Monitoring-beaches2012SMDHUP Atmospheric TP 2012LSRCA0R COA Monitoring-open water11/12COA-MOE75007506750C 12/13COA-MOE75007506750P Trib Fish Biomass Sale of publications2012Community200200P Fund Raising2012Community33003300P Totals3049934000102103510030000 Target4000250003500030000 PProposed CComitted DDefered RRejected Page 98 of 177 12e) Minutes of the Severn Sound Environmental Associati... Agency Acronyms CFIP/CWIPMNR Community Fisheries/Community Wildlife Involvement COA-MNRCanada-Ontario Agreement - MNR COA-MOECanada-Ontario Agreement - MOE CountyCounty of Simcoe CWSEnvironment Canada - Canadian Wildlife Service DFODepartment of Fisheries and Oceans ECEnvironment Canada FCMFederation of Canadian Municipalities GBINPGeorgian Bay Islands National Park GCGreen Communities Foundation GLSFEnvironment Canada - Great Lakes Sustainability Fund HCFHuronia Communities Foundation LSRCA (CO)Lake Simcoe Region Conservation Authority (Conservatio MNRMinistry of Natural Resources MOEMinistry of the Environment NSCFDCNorth Simcoe Community Futures Development Centre NSSCNorth Simcoe Stewardship Council NSSCIANorth Simcoe Soil and Crop Improvement Association OGSOntario Geological Survey PCParks Canada - Georgian Bay Islands National Park PC-TSWParks Canada - Trent-Severn Waterway SCCFSimcoe County Christian Farmers SCFASimcoe County Federation of Agriculture SMDHUSimcoe-Muskoka District Health Unit TrilliumOntario Trillium Foundation U of WUniversity of Windsor Page 99 of 177 12e) Minutes of the Severn Sound Environmental Associati... Page 100 of 177 12e) Minutes of the Severn Sound Environmental Associati... Page 101 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... st nd Page 102 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... BOARD OF DIRECTORS MINUTES No: 09/12 21 September 2012 Page 2 of 8 Page 103 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... BOARD OF DIRECTORS MINUTES No: 09/12 21 September 2012 Page 3 of 8 Page 104 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... BOARD OF DIRECTORS MINUTES No: 09/12 21 September 2012 Page 4 of 8 Page 105 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... BOARD OF DIRECTORS MINUTES No: 09/12 21 September 2012 Page 5 of 8 Page 106 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... BOARD OF DIRECTORS MINUTES No: 09/12 21 September 2012 Page 6 of 8 Page 107 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... BOARD OF DIRECTORS MINUTES No: 09/12 21 September 2012 Page 7 of 8 Page 108 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... BOARD OF DIRECTORS MINUTES No: 09/12 21 September 2012 Page 8 of 8 th Page 109 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... of the NVCA BOARD OF DIRECTORS MEETING -No. 10/12 –October 19,2012 Threeresearch project proposals submitted by the NVCA were selected to be undertaken by senior students in the University of Guelph’sEnvironmental Sciencesprogram. Research will be conducted on: reducing phosphorus load in the river system, effects of urban flood control programs, and windbreaks and atmospheric deposition of phosphorus. The NVCA Board of Directors voted in supportofthe partnership,andrequested that once the projects are complete, staff providea report of the findingsfor the information ofthe Board andthe County of Simcoe Warden and Council. The gate system at the Nottawasaga Bluffs Conservation Area was the target of an act of vandalism in late August, resulting in several thousand dollarsin damages.The Board approved the use of $3,500 from the NVCA Operations Reserve to cover thebalanceof the cost not covered by insurance. The Board of Directors authorized staff, with the help of the NVCA's solicitor, to seek party status for the NVCA at the upcoming Ontario Municipal Board(OMB) hearing for the proposed Huntingwood TrailsDevelopment. Staff will coordinate OMB hearing efforts with the Town of Collingwood to ensure coordinated and effective delivery of environmental technical and planning support tothe Town, consistent with Board-approved development review guidelines and policies. The siteof the proposed development is traversed by Silver Creek and contains the Provincially SignificantSilver Creek Wetland Complex as well as other unevaluated wetlandfeatures. TheBoard of Directors heard an appeal ofNVCA planning fees from representatives of Sunnidale Estates Ltd., Fresun Estates Ltd., and 1281533 Ontario Ltd., regarding a proposed 940-lot subdivision (Phase 1) in theTown of Wasaga Beach. Staffnoted that the application is large and has required complex technical reviewrelated to natural hazards, natural heritage and stormwater management. The Board resolved that staffuse the current NVCA feeschedule for the Sunnidale Estates application,and work with the applicant on satisfactory payment phasing as necessary. 1 Page 110 of 177 12f) Minutes of the Nottawasaga Valley Conservation Auth... The Board provided the following direction for staff in the development of the NVCA 2013 preliminary budget: Maintain the status quo level of program services with no new major initiatives, Manage the current cost per person (NVCA municipal levy) for NVCA services at approximately $9.97, Consider both population growth and inflation in maintaining service delivery and program costs, and Prepare a preliminary budget for board consideration at the next Board of Directors’ meeting on November 23, 2012. Board Meeting 11/12–Nov.23, 2012Wayne Wilson, CAO/Secretary-Treasurer (705) 424-1479 x. 225 wwilson@nvca.on.ca For full agenda and reportsreferenced, please see: http://nvca.on.ca/meetings/BoardofDirectors/Agendas/ 2 Page 111 of 177 12g) Minutes of the Lake Simcoe Region Conservation Auth... Page 112 of 177 12g) Minutes of the Lake Simcoe Region Conservation Auth... Page 113 of 177 12g) Minutes of the Lake Simcoe Region Conservation Auth... Page 114 of 177 12g) Minutes of the Lake Simcoe Region Conservation Auth... Page 115 of 177 12g) Minutes of the Lake Simcoe Region Conservation Auth... Page 116 of 177 12g) Minutes of the Lake Simcoe Region Conservation Auth... Page 117 of 177 12g) Minutes of the Lake Simcoe Region Conservation Auth... Page 118 of 177 12h) Minutes of the Orillia & Area Physician Recruitment... September18,2012 Orillia&AreaPhysicianRecruitment&RetentionCommittee Present:MarciCsumrik,KellyMeyer,RonStevens,JackieShaughnessy,Dr.DonAtkinson,PatThor Regrets:TonyKatarynych,BruceWaite,TomHussey,Dr.DanKapeluto,Dr.CarolStrickland,Francine Kerr,Shannonhx5š““;ŒŒrDanLandry,DickSheridan,GiniStringer,WendyTimpano,RonSattler CalltoOrder:IntheabsenceofTonyKatarynych,MarciCsumrikchairedandcalledthemeetingtoorder at8:04a.m. MotiontoApprovetheAgenda:MovedbyRonStevensandsecondedbyJackieShaughnessy.Carried. ConsentAgenda: 1.July17,2012Minutes 2.SeptemberStaffReport MotiontoApprovetheConsentAgenda:MovedbyRonStevensandsecondedbyKellyMeyer. Carried. FinancialReport: IntheabsenceofTomHussey,PatThorgaveanoverviewofthefinancials.Currently,thereisabout $40,000.00inthebankwithfundsfromtheCasinoRamaWellnessgrantstilltobereceived.Therewill beachequearrivingshortlyfromROMPforourhostingactivitiesthefirstweekofJune.Thereisalsoa chequetoarrivefromMcMastertocoverthehotelexpensefortwovisitorsatStoneGateInn.Expenses showthecommitteeoverbudgetforstudent/physicianvisits.Thenumberofvisitsforstudentsand medicalresidentsisrisingwithabout15visitingwithusforthemonthofSeptember. Thedraft2013budgetwasreviewedbythemembersandcirculatedtothosewhowereabsent.The hospitalwillnolongerbeabletopartnerwiththecommitteeforincentivefunding.Originallythe hospitaloffered$20,000.00matchedwith$20,000.00fromthecommittee/city.Thecommittee/citywill offerthe$20,000.00incentivetonewfamilyphysiciancandidates.Thereremains$60,000.00inreserve withthecityforfutureincentivepayments. MotiontoApprovethe2013DraftBudget:MovedbyDr.DonAtkinsonandsecondedbyRonStevens. Carried. GovernanceReport:RonStevens RonthankedTonyKatarynych,BruceWaite,TomHussey,JackieShaughnessyandDr.DonAtkinsonfor theircontributionandeffortstopreparethenewTermsofReferenceandMemorandumof UnderstandingwhichwilltakeeffectonOctober15.TheMemorandumofUnderstandinghasnowbeen Page 119 of 177 12h) Minutes of the Orillia & Area Physician Recruitment... signedbyallpartiesandcirculatedtothecommittee.MarciCsumrikwillassumetheroleofchair.Itwill benecessarytoappointavicechairattheOctobermeeting.Committeecompositionwillbedetermined atthattimeincludingthenumberofcommunitymembers.Anotewillbesenttocurrentcommunity memberstodeterminetheirdesiredlevelofcontributionandparticipation.Aletterwillbesenttoour municipalfunderstorequestcontinuedrepresentationonthecommittee.Itwassuggestedthatsomeof thelongtermmembersmaywishtoserveinanadvisoryrolecapacity Thenewgovernancewillallowthecommitteetotakeonnewfundraisinginitiativesgiventhattherewill betheabilitytoissuecharitablereceipts. OtherBusiness: MOHLTCPolicyReview: TheministryundertookapolicyreviewoffamilyphysicianapplicationstohealthgroupsonJuly1.Dr. NinaAguilarandDr.RyanMitchellhavetheirapplicationstojointheFHTsubmitted,butasyetwehave nowordonwhentheymightbeprocessed.OnSeptember10,wereceivednoticefromtheministry whichstates{·w;MOHLTCisresumingprocessingofapplicationsforentryintothephysicianenrollment models.TheMOHLTCwillbegintoregister25physicianspermonthusinganinterimneedsassessment tool.Policyworkcontinuesregardingentryintothephysicianenrollment’š7;Œ­u| Originallywewerenotifiedtheapplicationswouldbeprocessedinorderofreceipt.Annuallyabout1000 individualscompletetheirfamilymedicineresidencyinOntario.Byprocessingonly25permonthor300 peryear,therewillbeaconsiderablebacklogbynextJunewhenthenextgroupofresidentsareready tobeginpractice. CommitteeRecruitmentIncentivePolicy: TonyKatarynychrequestedarevisedpolicyforincentives.Inhisabsencethematterwasdeferredtothe Octobermeeting.PatThorwasaskedtoinquirewithothercommunitiesabouttheirincentivesand relatedpolicies. UniversityJobFairs: th FrancineKerrisinThunderBayattheNorthernOntarioSchoolofMedicineonThursdaythe20of September.PatThorwillattendOttawa,Kingston,Hamilton,London,TorontoandSudburycommencing th September29.ShewillbejoinedatourdisplayboothinHamilton,LondonandSudburybyFrancine KerrandbyDr.KimMcIntoshinToronto. th NextMeeting:Tuesday,October16,2012‘Locationtobedetermined. ThecommitteewillplananactivitytohonourTonyKatarynychforhisdedicationandleadershipduring histimeaschair. MotiontoAdjourn:MovedbyJackieShaughnessyandsecondedbyKellyMeyer.Carried. Page 120 of 177 12i) Ontario Municipal Board Memorandum of Decision date... Page 121 of 177 12i) Ontario Municipal Board Memorandum of Decision date... Page 122 of 177 12i) Ontario Municipal Board Memorandum of Decision date... Page 123 of 177 12i) Ontario Municipal Board Memorandum of Decision date... Page 124 of 177 12i) Ontario Municipal Board Memorandum of Decision date... Page 125 of 177 12i) Ontario Municipal Board Memorandum of Decision date... Page 126 of 177 13a) Correspondence dated September 21, 2012 from Nina B... Page 127 of 177 13a) Correspondence dated September 21, 2012 from Nina B... Page 128 of 177 13a) Correspondence dated September 21, 2012 from Nina B... Council Meeting Minutes – October 3, 2012. 13.COMMUNICATIONS: a) Correspondence dated September 24, 2012 from Keith Sherman, Executive Director, Severn Sound Environmental Association, re: Tree Seedling Distribution Project - Request to Consider Municipal Participation in 2013. Motion No. C121003-9 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated September 24, 2012 from Keith Sherman, Executive Director, Severn Sound Environmental Association (SSEA), re: Tree Seedling Distribution Project - Request to Consider Municipal Participation in 2013 be received. 2. That the Township of Oro-Medonte will support the distribution of materials and provide a facility. 3. That the Council Members of the Township of Oro-Medonte will provide assistance with the pick-up, sorting and distribution of tree seedlings in Oro-Medonte. 4. And That the SSEA be advised of Council's decision under the CAO's signature. Carried. b) Correspondence dated September 21, 2012 from Nina Brancaccio, City of Barrie, re: Invitation to the 25th Anniversary of the Crime Stoppers Gala, November 3, 2012 - Holiday Inn, Barrie. Motion No. C121003-10 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the correspondence dated September 21, 2012 from Nina Brancaccio, City of Barrie, re: Invitation to the 25th Anniversary of the Crime Stoppers Gala, November 3, 2012 - Holiday Inn, Barrie be received. 2. That Councillor Lancaster be authorized to attend. 3. And That the CAO's office arrange the appropriate tickets. Carried. 610 Page of Page 129 of 177 13b) Invitation to the Orillia Manufacturers Association... Page 130 of 177 13c) Correspondence dated October 15, 2012 from Tony Kat... Page 131 of 177 13c) Correspondence dated October 15, 2012 from Tony Kat... Page 132 of 177 13d) Correspondence dated October 22, 2012 from S.E. Bra... Page 133 of 177 13d) Correspondence dated October 22, 2012 from S.E. Bra... Page 134 of 177 13d) Correspondence dated October 22, 2012 from S.E. Bra... Page 135 of 177 13d) Correspondence dated October 22, 2012 from S.E. Bra... Page 136 of 177 13d) Correspondence dated October 22, 2012 from S.E. Bra... Page 137 of 177 13d) Correspondence dated October 22, 2012 from S.E. Bra... Page 138 of 177 13d) Correspondence dated October 22, 2012 from S.E. Bra... Page 139 of 177 13d) Correspondence dated October 22, 2012 from S.E. Bra... Page 140 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 141 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 142 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 143 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 144 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 145 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 146 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 147 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 148 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 149 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 150 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 151 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 152 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 153 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 154 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 155 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 156 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 157 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 158 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 159 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 160 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 161 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 162 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 163 of 177 13e) Correspondence dated November 7, 2012 from Wayne Wi... Page 164 of 177 13f) Correspondence dated October 19, 2012 from Richard ... Page 165 of 177 15a) A Bylaw to Permit AllTerrain Vehicles to utilize ... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-184 A By-law to Permit All-Terrain Vehicles to utilize specific Municipal Highways within the Township of Oro-Medonte for the Operating Period of January 1, 2013 to March 15, 2013 WHEREAS Section 191.8(1) of the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended provides that no person shall drive an off-road vehicle on a highway except in accordance with the regulations and any applicable municipal by-laws; AND WHEREAS Section 191.8(3) of the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended, provides that the council of a municipality may pass by-laws permitting the operation of off-road vehicles on any highway under the jurisdiction of the municipality and providing speed limits for such vehicles; AND WHEREAS Section 191.8(4) of the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended, provides that by-laws passed under Section 191.8(3) may permit the operation of off-road vehicles during specific months or hours; AND WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended, provides that a municipality may pass by-laws with respect to highways, including parking and traffic on highways, which the municipality has jurisdiction over; th AND WHEREAS Council of the Township of Oro-Medonte did, on the 8 day of December, 2010, enact By-law No. 2010-189 A By-Law to Permit Off-Road Vehicles to utilize specific Municipal Highways within the Township of Oro-Medonte; AND WHEREAS Council has, pursuant to Motion No. C111109-9, deemed it desirable, to extend the permitted all-terrain vehicle usage on specific municipal highways from Highway 11 southerly to Lake Simcoe within the east/west boundaries identified on Schedules “A” and “B” attached hereto and forming part of this by-law from January 1, 2012 to March 15, 2012; AND WHEREAS Council has, pursuant to Motion No. C121024-15, deemed it desirable, to continue the pilot project approved pursuant to Motion No. C111109-9 for the operating period of January 1, 2013 to March 15, 21013; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1) DEFINITIONS: All-Terrain Vehicle “” means an off-road vehicle that, (a) has four wheels, the tires of all of which are in contact with the ground, (b) has steering handlebars, (c) has a seat that is designed to be straddled by the driver, and (d) is designed to carry a driver only and no passengers; Off-Road Vehicle “” has the same meaning as in the Off-Road Vehicles Act. 2) PROHIBITIONS: a) No person shall operate or use an all-terrain vehicle on a Township of Oro-Medonte highway, except for those sections of highways permitted and identified in Schedule “A”, attached hereto and forming part of this by-law. Page 166 of 177 15a) A Bylaw to Permit AllTerrain Vehicles to utilize ... - 2 - b) No person shall operate or use an all-terrain vehicle on the sections of highways permitted and identified in Schedule “A”, attached hereto and forming part of this by- law, at speed greater than (a) 20 kilometres per hour, if the speed limit established under the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended for that part of the highway is not greater than 50 kilometres per hour; or (b) 50 kilometres per hour, if the speed limit established under the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended for that part of the highway is greater than 50 kilometres per hour. c) No person shall operate or use an all-terrain vehicle on the sections of highways identified in Schedule “A”, attached hereto and forming part of this by-law, unless all of the provisions of Regulation 316/03 under the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended, and any other legislation governing the use of off-road vehicles is complied with at all times. 3) ENFORCEMENT AND FINES: a) Every person who contravenes any Provision of this By-law is guilty of an office and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, c. P.33 and every such fine is recoverable under the Provincial Offences Act. 4) SEVERABILITY CLAUSE: a) In the event that any provision of this by-law is quashed or is declared or otherwise found to be ultra vires or unenforceable by the Township, such clause shall be deemed to have been severed from the remainder of the by-law. 5) FORCE AND EFFECT: a) This by-law shall take effect on January 1, 2013 and remain i 2013. TH BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 7 DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 167 of 177 15a) A Bylaw to Permit AllTerrain Vehicles to utilize ... Schedule “A” to By-law No. 2012-184 for The Corporation of the Township of Oro-Medonte Areas Permitted January 1, 2013 – March 15, 2013 All highways under the jurisdiction of the Township of Oro-Medonte within the following boundaries: Northern Boundary – Hwy 11; Southern Boundary – Lake Simcoe; Western Boundary – Line 1 South; Eastern Boundary – Line 14 South from Hwy 11 to the Rail Trail. The boundary then continues from Line 15 South from the Rail Trail to Lake Simc Exclusions Ridge Road/Shanty Bay Road – Under the jurisdiction of the County of Simcoe (can only cross at 90 degree angle); Private roadways; Sidewalks and walkways; Ditches, drainage areas and other portions of road allowances outside of travelled portion of the road; Oro-Medonte Rail Trail; Unopened road allowances and right of ways. Page 168 of 177 15a) A Bylaw to Permit AllTerrain Vehicles to utilize ... Scchedule“B” tto By-laww No. 20012-184ffor TheCorporaation of tthe Townnship off Oro-Meedonte Areaas Permiitted Jannuary 1, 22013 – MMarch 155, 2013 Page 169 of 177 15b) A Bylaw to Amend ByLaw No. 2007079, A By THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-185 A By-law to Amend By-Law No. 2007-079, A By-Law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to pass by-laws with respect to the culture, parks, recreation and heritage; AND WHEREAS Section 20 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may enter into an agreement with one or more municipalities or local bodies, to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; AND WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that it is the role of Council to ensure that the administrative policies, practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council of The Corporation of the Township of Oro-Medonte did, on July 18, 2007, enter into a Joint Use Agreement with The Simcoe County District School Board (SCDSB) to extend the educational and recreational use of existing facilities of the Simcoe County District School Board and the Township of Oro-Medonte to expire on June 20, 2009; AND WHEREAS Council of The Corporation of the Township of Oro-Medonte did, on April 22, 2009 amend the Joint Use Agreement with The Simcoe County District School Board (SCDSB) and extended the educational and recreational use of existing facilities of the Simcoe County District School Board and the Township of Oro-Medonte to expire on June 21, 2012 AND WHEREAS Council of The Corporation of the Township of Oro-Medonte deems it desirable to further amend the Joint Use Agreement; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Joint Use Agreement attached hereto as Schedule “A” and forming part of this By-law. 2. That the Joint Use Agreement attached hereto as Schedule “A” and forming part st of this By-law shall commence on the 21 day of June, 2012 and shall continue until August 31, 2013 unless terminated earlier pursuant to the provisions of the Joint Use Agreement. 3. This by-law shall take effect on the final passing thereof. TH BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 7 DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 170 of 177 15b) A Bylaw to Amend ByLaw No. 2007079, A By Page 171 of 177 15b) A Bylaw to Amend ByLaw No. 2007079, A By Page 172 of 177 15b) A Bylaw to Amend ByLaw No. 2007079, A By Page 173 of 177 15b) A Bylaw to Amend ByLaw No. 2007079, A By Page 174 of 177 15b) A Bylaw to Amend ByLaw No. 2007079, A By Page 175 of 177 15b) A Bylaw to Amend ByLaw No. 2007079, A By Page 176 of 177 18a) Being a ByLaw to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-186 Being a By-Law to Confirm the Proceedings of the Council Meeting Wednesday, November 7, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 7, 2012, and in respect to each Motion, Resolution and passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. TH BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 7 DAY OF NOVEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 177 of 177