10 10 2012 Council MinutesWednesday, October 10, 2012
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:01 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Hugh Murray, Acting
Fire Chief; Tamara Obee, Manager Health & Safety, Human Resources;
Janette Teeter, Deputy Clerk; Curtis Shelswell, Chief Municipal Law
Enforcement Officer
Also Ann Truyens, Judy Smith, Sheila Craig, Gord and Sue Roehner, Jim
Present: Cooper, John Boville, Michael Sneyd, H. Leake, Dale Lovering, Bill
Stonkus
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C121010 -1
Moved by Meyer, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, October 10, 2012
be received and adopted.
Carried.
Page 1 of 13
Council Meeting Minutes — October 10, 2012.
3. DISCLOSURE OF PECUNIARY INTEREST:
None.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. 0121010 -2
Moved by Lancaster, Seconded by Evans
Be it resolved that we do now go in Closed Session at 6:03 p.m. to discuss
• litigation affecting the municipality;
• solicitor - client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C121010 -3
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 7:05 p.m. and Report on Closed Session Items 4
c) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Lake
Simcoe Aeropark).
d) Jerry Ball, Director of Transportation and Environmental Services, re: Solicitor - client
privilege (Water System Capacity).
e) Robin Dunn, CAO, re: Litigation affecting the municipality (Snoei).
Carried.
c) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Lake
Simcoe Aeropark).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development Services.
Motion No. C121010 -4
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the confidential memorandum presented by Andria Leigh, Director of
Development Services, re: Solicitor - client privilege (Lake Simcoe Aeropark) be
received.
2. And That staff proceed accordingly and report back.
Carried.
Page 2 of 13
Council Meeting Minutes — October 10, 2012.
d) Jerry Ball, Director of Transportation and Environmental Services, re: Solicitor - client
privilege (Water System Capacity).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development Services.
Motion No. C121010 -5
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Jerry Ball, Director of
Transportation and Environmental Services, re: Solicitor - client privilege (Water
System Capacity) be received.
Carried.
e) Robin Dunn, CAO, re: Litigation affecting the municipality (Snoei).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C121010 -6
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, re:
Litigation affecting the municipality (Snoei) be received.
2. And That staff proceed accordingly.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on October 3, 2012.
Motion No. C121010 -7
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
October 3, 2012 be adopted as printed and circulated.
Carried.
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Council Meeting Minutes — October 10, 2012.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Michael Sneyd, CEO Skyline, re: Horseshoe Plans and Activities.
Motion No. C121010 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the PowerPoint presentation presented by Michael Sneyd, CEO Skyline, re:
Horseshoe Plans and Activities be received.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, CAO, re: Draft 2013 Budget Schedule.
Motion No. C121010 -9
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the information dated October 10, 2012 and presented by Robin Dunn, CAO,
re: Draft 2013 Budget Schedule be received.
Carried.
b) Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Expression of Interest —
Asset Management.
Motion No. C121010 -10
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the information presented by Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO re: Expression of Interest — Asset Management be
received.
2. And That the Expression of Interest — Asset Management be submitted to the
Ministry of Infrastructure.
Carried.
Page 4 of 13
Council Meeting Minutes — October 10, 2012.
c) Report No. F12012 -20, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts — September 30, 2012.
Motion No. C121010 -11
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. F12012 -20, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO, re: Statement of Accounts — September 30, 2012 be received for information.
2. And That the accounts for the month of September 2012 totalling $6,759,537.47 be
received.
Carried.
d) Report No. CS2012 -034, Doug Irwin, Director of Corporate Services /Clerk, re: Set Fines
- By -law No. 2012 -167 - To provide for the regulation and prohibition of public nuisances.
Motion No. C121010 -12
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. CS2012 -034, Doug Irwin, Director of Corporate Services /Clerk, re:
Set Fines - By -Law No. 2012 -167 - To provide for the regulation and prohibition of
public nuisances be received and adopted.
2. That the following set fines related to By -law No. 2012-167, "Being a By -law to
provide for the regulation and prohibition of public nuisances" be approved.
Page 5 of 13
Provisions
Item
Short Form Wording
Creating or
Defining
Set Fine
Offence
GENERAL REGULATIONS
2.1
1
Create persistent noise.
Schedule "A"
$200.00
(A
2.2
2
Cause persistent noise.
Schedule "A"
$200.00
(A)
2.3
3
Permit persistent noise.
Schedule "A"
$200.00
(A)
2.1
4
Create noise during restricted time.
Schedule "A"
$200.00
(B)
Page 5 of 13
Council Meeting Minutes — October 10, 2012.
3. And further that the Clerk forward the appropriate documentation to the Ministry of
the Attorney General for approval.
Carried.
Page 6 of 13
2.2
5
Cause noise during restricted time.
Schedule "A"
$200.00
B
2.3
6
Permit noise during restricted time.
Schedule "A"
$200.00
B
2.1
7
Create noise from construction equipment
Schedule "A"
$200.00
without effective exhaust.
(C
2.2
8
Cause noise from construction equipment
Schedule "A"
$200.00
without effective exhaust.
C
2.3
9
Permit noise from construction equipment
Schedule "A"
$200.00
without effective exhaust.
(C)
2.1
10
Create noise from construction during restricted
Schedule "A"
$200.00
time.
(D)
2.2
11
Cause noise from construction during restricted
Schedule "A"
$200.00
time.
(D
2.3
12
Permit noise from construction during restricted
Schedule "A"
$200.00
time.
(D
2.1
13
Create noise from any electronic device or
Schedule "A"
$200.00
sound - producing equipment.
(E)
2.2
14
Cause noise from any electronic device or
Schedule "A"
$200.00
sound - producing equipment.
E
2.3
15
Permit noise from any electronic device or
Schedule "A"
$200.00
sound - producing equipment.
(E)
16
Hinder or obstruct an officer exercising a power
7.1
$200.00
or performing a duty.
3. And further that the Clerk forward the appropriate documentation to the Ministry of
the Attorney General for approval.
Carried.
Page 6 of 13
Council Meeting Minutes — October 10, 2012.
e) Report No. CS2012 -035, Doug Irwin, Director of Corporate Services /Clerk, re: Draft
Parking By -law No. 2012 -168 [Refer to Item 15a)].
Motion No. C121010 -13
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CS2012 -035, Doug Irwin, Director of Corporate Services /Clerk, re:
Draft Parking By -law No. 2012 -168 be received and adopted.
2. And That the Clerk bring forward the Draft Parking By -law No. 2012 -168, Being a
By -law to provide for the restricting and regulating of parking, standing and stopping
on highways or parts of highways under the jurisdiction of the Corporation (Parking
By -law), for Council's consideration.
Carried.
f) Report No. TES2012 -28, Jerry Ball, Director of Transportation and Environmental
Services, re: Assumption of Goss Road.
Motion No. C121010 -14
Moved by Hough, Seconded by Meyer
Be it resolved that the motion with respect to Report No. TES2012 -28, Jerry Ball,
Director of Transportation and Environmental Services, re: Assumption of Goss be
deferred to enable further information to be brought forward.
Carried.
Motion No. C121010 -15
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No.TES2012 -28, Jerry Ball, Director of Transportation and
Environmental Services, re: Assumption of Goss Road be received and adopted.
2. That upon successful completion of transferring ownership of Goss Road to the
Municipality, the Municipality assumes the responsibility of all maintenance activities
and future capital works for Goss Road.
3. And That Mr. Ward Tomlin be notified of Council's decision under the Director of
Transportation and Environmental Services' signature.
Deferred.
Page 7 of 13
Council Meeting Minutes — October 10, 2012.
g) Report No. TES2012 -29, Jerry Ball, Director of Transportation and Environmental
Services, re: Eight Mile Point Road to Lake Simcoe, Drainage Improvement.
Motion No. C121010 -16
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. TES2012 -29, Jerry Ball, Director of Transportation and
Environmental Services, re: Eight Mile Point Road to Lake Simcoe, Drainage
Improvement be received and adopted.
2. That a four (4) metre easement be acquired for drainage from Eight Mile Point Road
to Lake Simcoe.
3. That the Township pays all expenses associated with the drainage improvement,
including legal and survey costs, in exchange for a drainage easement over 209
Eight Mile Point Road.
4. That the Mayor and Clerk be authorized to execute all required documentation.
5. And That the Clerk brings forward the appropriate a By -law for Council's
consideration.
Carried.
h) Report No. TES2012 -30, Jerry Ball, Director of Transportation and Environmental
Services, re: Haul Routes.
Motion No. C121010 -17
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No.TES2012 -30, Jerry Ball, Director of Transportation and
Environmental Services, re: Haul Routes be received and adopted.
2. That Line 12 North from Bass Lake Sideroad East to Highway 11 be prohibited for
Heavy Truck use.
3. That Line 13 North and Line 14 North from Old Barrie Road East to Highway 11 be
prohibited for Heavy Truck use.
4. That "No Heavy Truck" signs be posted accordingly.
5. And That the Clerk bring forward the appropriate By -law for Council's consideration.
Carried.
Page 8 of 13
Council Meeting Minutes — October 10, 2012.
i) Hugh Murray, Acting Fire Chief, re: Emergency Management Operations Centre.
Motion No. C121010 -18
Moved by Meyer, Seconded by Coutanche
Be it resolved that the verbal information presented by Hugh Murray, Acting Fire Chief,
re: Emergency Management Operations Centre be received.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. 2012 Sustainability Summit invitation, Sustainable Severn Sound, Lakehead
University Orillia, October 18, 2012.
b) Correspondence dated September 4, 2012 from Luke Raftis, Sustainable Severn Sound,
re: FIT 2.0 Opportunities for Municipalities.
Staff Recommendation: Receive.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 27, 2012.
Staff Recommendation: Receive.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on August 24,
2012.
Staff Recommendation: Receive.
e) Correspondence dated October 2, 2012 from The Honourable Bob Chiarelli, Minister of
Infrastructure, Minister of Transportation, re: Federal Long -Term Infrastructure Plan.
Staff Recommendation: Receive.
Page 9 of 13
Council Meeting Minutes — October 10, 2012.
Motion No. C121010 -19
Moved by Evans, Seconded by Lancaster
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. 2012 Sustainability Summit invitation, Sustainable Severn Sound,
Lakehead University Orillia, October 18, 2012.
b) Correspondence dated September 4, 2012 from Luke Raftis, Sustainable Severn
Sound re: FIT 2.0 Opportunities for Municipalities.
Received.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 27,
2012.
Received.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on August 24,
2012.
Received.
e) Correspondence dated October 2, 2012 from The Honourable Bob Chiarelli, Minister
of Infrastructure, Minister of Transportation, re: Federal Long -Term Infrastructure
Plan.
Received.
Carried.
Page 10 of 13
Council Meeting Minutes — October 10, 2012.
13. COMMUNICATIONS:
a) Correspondence dated October 2, 2012 from Monika Turner, AMO, re: Municipalities are
Counting on the Legislature to Get Arbitration Reform Right.
Motion No. C121010 -20
Moved by Coutanche, Seconded by Meyer
Whereas, the Township of Oro - Medonte is pleased that both the Liberal Government
and the Progressive Conservative party have kept the issue of interest arbitration reform
at the forefront of major policy discussions;
And Whereas, the Township of Oro - Medonte supports the overall intention of interest
arbitration reform;
And Whereas, a preliminary review indicates that there appears to be room for
improvement in both pieces of draft legislation before the legislature;
And Whereas, the Township of Oro - Medonte trusts that through further consultation
these issues can be resolved;
And Whereas, the Township of Oro - Medonte is aware that AMO and the Emergency
Services Steering Committee are reviewing these issues and look forward to further
discussion and input;
Now Therefore, the Township of Oro - Medonte requests that the legislature will work
collectively in the best interest of Ontario municipalities and Ontario taxpayers on this
important issue of interest arbitration reform;
And that the Honourable Dalton McGuinty, Premier, Garfield Dunlop, MPP Simcoe
North, and AMO be advised of Council's decision under the Mayor's signature.
Carried.
b) Correspondence dated October 4, 2012 from Caleigh Clubine, Nottawasaga Valley
Conservation Authority, re: Nominate a Conservation Champion in the NVCA
Watershed.
Motion No. C121010 -21
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated October 4, 2012 from Caleigh Clubine, Nottawasaga
Valley Conservation Authority, re: Nominate a Conservation Champion in the NVCA
Watershed be received.
Carried.
Page 11 of 13
Council Meeting Minutes — October 10, 2012.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2012 -168: Being a By -law to provide for the restricting and regulating of
parking, standing and stopping on highways or parts of highways under the
jurisdiction of The Corporation of The Township of Oro - Medonte, and to repeal By-
law Nos. 2009 -022, 2009 -138, 2009 -186, 2010 -032, 2010 -073, 2011 -122 and 2011-
163 (Parking By -law).
b) By -Law No. 2012 -177: A By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte And The Canadian Union of Public
Employees and Its Local 2380.
c) By -Law No. 2012 -178: Being a By -law to Authorize the Execution of a Pre- Servicing
Agreement with South Shore Isabella Estates Inc., Pt Lot 5, Concession 14, as in
RO 168598 Exception Pt 1, 51 R- 37351, being all of PIN # 58530 -0393 (LT),
Township of Oro - Medonte, County of Simcoe.
Motion No. C121010 -22
Moved by Meyer, Seconded by Coutanche
Be it resolved that the following by -laws:
a) By -Law No. 2012 -168: Being a By -law to provide for the restricting and regulating of
parking, standing and stopping on highways or parts of highways under the
jurisdiction of The Corporation of The Township of Oro - Medonte, and to repeal By-
law Nos. 2009 -022, 2009 -138, 2009 -186, 2010 -032, 2010 -073, 2011 -122 and 2011-
163 (Parking By -law).
b) By -Law No. 2012 -177: A By -Law to Authorize the Execution of an Agreement
Between The Township of Oro - Medonte And The Canadian Union of Public
Employees and Its Local 2380.
c) By -Law No. 2012 -178: Being a By -law to Authorize the Execution of a Pre - Servicing
Agreement with South Shore Isabella Estates Inc., Pt Lot 5, Concession 14, as in
RO 168598 Exception Pt 1, 51 R- 37351, being all of PIN # 58530 -0393 (LT),
Township of Oro - Medonte, County of Simcoe.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 12 of 13
Council Meeting Minutes — October 10, 2012.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2012 -176: Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, October 10, 2012 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Motion No. C121010 -23
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2012 -176: Being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, October 10, 2012 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C121010 -24
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now adjourn at 8:35 p.m.
Carried.
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