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10 03 2012 Council AgendaTHE TOWNSHIP OF OROMEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, October 3, 2012  10:00 a.m. Open Session  Page 1.CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2.ADOPTION OF AGENDA: a)Motion to Adopt the Agenda. 3.DISCLOSURE OF PECUNIARY INTEREST: 4.CLOSED SESSION ITEMS: 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6.MINUTES OF COUNCIL AND COMMITTEES: 4-20 a)Minutes of Council meeting held on Wednesday, September 26, 2012 21-28 b)Minutes of Accessibility Advisory Committee meeting held on Sept 2012. 7.RECOGNITION OF ACHIEVEMENTS: 8.PUBLIC MEETINGS: 9.DEPUTATIONS: 29-42 a)10:00 a.m. Sharon Martin, Certified Solar, re: Correspondence re September 27, 2012 from Craig O'Brien, Certified Solar, re: 2189 10.REPORTS OF MUNICIPAL OFFICERS: 43-48 a)Report No. TES2012 –Spare Pump. 11.REPORTS OF MEMBERS OF COUNCIL: Page 1 of 116 Page 12.CONSENT AGENDA: 49-50 a) October 6, 2012. October 18, 2012. 51 b) on September 21, 2012. 52-68 69 d)Correspondence dated September 24, 2012 from Audrey Bennett, Min –Draft Policies. 70-74 e)Correspondence dated September 24, 2012 from Bob Chiarelli, Mini 75 Correspondence dated September 24, 2012 from Jennifer Whitley, O Staff Recommendation: Receive and Refer to 2013 Budget Deliberat 13.COMMUNICATIONS: 76-97 a)Correspondence dated September 24, 2012 from Keith Sherman, Exec Distribution Project Request to Consider Municipal Participation in 2013. 98-99 b)Correspondence dated September 21, 2012 from Nina Brancaccio, Ci November 3, 2012 100-104 Correspondence received September 26, 2012 from Donna Cramp, Oro Enabling Accessibility Fund, Small Project Component Application. 14.NOTICE OF MOTIONS: 15.BY-LAWS: 105-107 a)Law No. 2012165A By described as follows: Concession 4, East Part of Medonte, County of Simcoe Roll # 4346020002 04600. Page 2 of 116 Page 15.BY-LAWS: 108-115 b)Law No. 2012167Being a By Repeal ByLaw No. 2009024 (Noise By 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18.CONFIRMATION BY-LAW: 116 a)Law No. 2012175Being a ByLaw to Confirm the Proceedings of the 2012. 19.ADJOURNMENT: a) Page 3 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... THE TOOWNSHIPOF ORO-MMEDONTE REGULAR COUNCIIL MEETINNG MINUTEES CouncilChamberss Wednessday, September 26, 2012TIMME: 5:30 p..m. 2010 - 014 COUCIL 22NN Presentt: MayorH.S. Hughees Deputyy Mayor Ralph Hough Counciillor Mel Cooutanche Councllor Kelly eyer iiMM Councllor Marty ancaster iiLL Councllor John rawford iiCC Counciillor Dwightt Evans Staff RobinDDunn, Chieef Administrrative Officeer; Paul Graavelle, Direector of Presentt: Finance/Treasureer/DeputyCCAO; Doug Irwin, Direcctor of Corpporate Servicees/Clerk; Anndria Leighh, Director oof Developmment Servicces; Jerry Ball, Director of Transportatin and Enironmental Services; Donna oovvl Hewitt, Director o Corporat & Strategic Initiative; Hugh Mrray,ctin ffeeissuuAgg Fire Cief; Tamaa Obee, Mnager Helth & Safety, Human Resource; hhrraaaatss CurtisSShelswell,CChief Municcipal Law EEnforcemennt Officer; JJanette Teeter,, Deputy Cllerk Also Alana DDeCharettee, Lorys Fraaccaro, Kellly Larmandd, Brian Graaham, Alicee Presentt: Grottoli, Sue Roehhner, Carenn Layzell, JJeff Brown, Ann Truyens, H. Leakke 1.CALL TO ORDER - PRIVAATE PRAYYER/MOMEENT OF REEFLECTIONN: MayorHH.S. Hughess assumed the Chair aand called tthe meetingg to order foollowed by a privatepprayer/momment of refleection. 117 Pageoof Page 4 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. 2.ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C120926-1 Moved by Meyer, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, September 26, 2012 be received and adopted, as amended to add Items: 4d) Jerry Ball, Director of Transportation and Environmental Ser matters about an identifiable individual (Drainage Access). 4e) Doug Irwin, Director of Corporate Services/Clerk, re: Litigation affecting the municipality (Lakeshore Promenade) and to amend Item 4c) to read Robin Dunn, CAO, re: Labour relations / employee negotiations (Collective Bargaining). Carried. 3.DISCLOSURE OF PECUNIARY INTEREST: None declared. 4.CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C120926-2 Moved by Crawford, Seconded by Evans Be it resolved that we do now go in Closed Session at 5:31 p.m. to discuss labour relations/employee negotiations; personal matters about an identifiable individual; litigation affecting the municipality. Carried. 217 Page of Page 5 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. b) Motion to Rise and Report. Motion No. C120926-3 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise at 6:55 p.m. and Recess until 7:00 p.m. at which time we shall Report on Closed Session Items 4 c) Robin Dunn, Chief Administrative Officer, re: Labour relations/employee negotiations (Collective Bargaining); d) Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Drainage Access); and e) Doug Irwin, Director of Corporate Services/Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). Carried. c) Robin Dunn, Chief Administrative Officer, re: Labour relations/employee negotiations (Collective Bargaining). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Paul Gravelle, Director of Finance/Treasurer/ Deputy CAO; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C120926-4 Moved by Evans, Seconded by Crawford Be it resolved that the confidential correspondence dated September 25, 2012 and presented by Robin Dunn, Chief Administrative Officer, re: Labour relations/employee negotiations (Collective Bargaining) be received and adopted. Carried. 317 Page of Page 6 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. d) Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Drainage Access). The following staff were present: Robin Dunn, Chief Administrative Officer; Jerry Ball, Director of Transportation and Environmental Services; Doug Irwin, Director of Corporate Services/Clerk. Motion No. C120926-5 Moved by Meyer, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Drainage Access) be received. Carried. e) Doug Irwin, Director of Corporate Services/Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). The following staff were present: Doug Irwin, Director of Corporate Services/Clerk; Jerry Ball, Director of Transportation and Environmental Services. Motion No. C120926-6 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the confidential verbal information presented by Doug Irwin, Director of Corporate Services/Clerk, re: Litigation affecting the municipality (Lakeshore Promenade) be received. 2. And That Council re-affirms its desire to retain ownership of the Lakeshore Promenade. Carried. 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 417 Page of Page 7 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. 6.MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on September 12, 2012. Motion No. C120926-7 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, September 12, 2012, be adopted as printed and circulated. Carried. b) Minutes of the Committee of Adjustment meeting held on September 20, 2012. Motion No. C120926-8 Moved by Crawford, Seconded by Lancaster Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, September 20, 2012, be received. Carried. 7.RECOGNITION OF ACHIEVEMENTS: None. 8.PUBLIC MEETINGS: None. 9.DEPUTATIONS: a) Alice Grottoli, Communications Coordinator, re: Community Connection/211 Central East Ontario. Motion No. C120926-9 Moved by Meyer, Seconded by Coutanche Be it resolved that the information and PowerPoint presentation presented by Alice Grottoli, Communications Coordinator, re: Community Connection/211 Central East Ontario be received. Carried. 517 Page of Page 8 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. b)Brian Graham, BCS Energy Inc., re: Request for Support for Roof-Top Solar Project, Scott Jermey, 2001 15/16 Sideroad East. Motion No. C120926-10 Moved by Evans, Seconded by Crawford Be it resolved 1. That the information presented by Brian Graham, BCS Energy Inc., re: Request for Support for Roof-Top Solar Project, Scott Jermey, 2001 15/16 Sideroad East be received. 2. That Council supports the Request for Support for Roof-Top Solar Project, Scott Jermey, 2001 15/16 Sideroad East. 3. And That the appropriate Municipal Council Support Resolution be completed under the Director of Corporate Services/Clerk's signature. Carried. 10.REPORTS OF MUNICIPAL OFFICERS: a) Report No. FI2012-19, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts – August 31, 2012. Motion No. C120926-11 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. FI2012-19, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts – August 31, 2012 be received for information. 2. And The accounts for the month of August 2012 totalling $1,430,149.24 be received. Carried. 617 Page of Page 9 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. b) Report No. CS2012-033, Doug Irwin, Director of Corporate Services/Clerk, re: Draft Noise By-law No. 2012-167. Motion No. C120926-12 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. CS2012-033, Doug Irwin, Director of Corporate Services/Clerk, re: Draft Noise By-law No. 2012-167 be received and adopted. 2. And That the Clerk bring forward Draft By-law No. 2012-167, Being a By-law to provide for the regulation and prohibition of noises likely to disturb the public and/or the prevention of public nuisances within the Township of Oro-Medonte (Noise By- law), for Council’s consideration. Carried. c) Report No. DS2012-046, Andria Leigh, Director of Development Services re: Proposed Zoning By-law Amendment 2012-ZBA-04 (Fraccaro), 5094 Line 4 North [deferred from September 12, 2012 meeting] [To be distributed at the meeting]. Council consented to permit Lorys Fraccaro to speak on the matter. Motion No. C120926-13 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS 2012-046, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment Application 2012-ZBA-04 for Lorys Fraccaro, Concession 4, East Part Lot 13, 5094 Line 4 North (Medonte), Township of Oro- Medonte, be received and adopted. 2. That Zoning By-law Amendment Application 2012-ZBA-04 for Lorys Fraccaro, to amend Zoning By-law 97-95, as amended, for the lands described as Concession 4, East Part Lot 13, 5094 Line 4 North, on Schedule A20 from the Agricultural/Rural (A/RU) Zone to a site-specific zone to permit a dog kennel, be d 3. And That the applicant be notified of Council’s decision under the Director of Development Services' signature. Defeated. Recorded Vote Requested by Deputy Mayor Hough Deputy Mayor Hough Yea Councillor Lancaster Nay Councillor Meyer Nay Councillor Coutanche Nay Councillor Crawford Yea Councillor Evans Nay Mayor H.S. Hughes Yea 717 Page of Page 10 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. Motion No. C120926-14 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Report No. DS 2012-046, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment Application 2012-ZBA-04 for Lorys Fraccaro, Concession 4, East Part Lot 13, 5094 Line 4 North (Medonte), Township of Oro- Medonte, be received. 2. That Zoning By-law Amendment Application 2012-ZBA-04 for Lorys Fraccaro, to amend Zoning By-law 97-95, as amended, for the lands described as Concession 4, East Part Lot 13, 5094 Line 4 North, on Schedule A20 from the Agricultural/Rural (A/RU) Zone to a site-specific zone to permit a dog kennel, be approved by Council. 3. That the appropriate by-law be brought forward for Council’s consideration. 4. And That the applicant be notified of Council’s decision under the Director of Development Services' signature. Carried. Recorded Vote Requested by Deputy Mayor Hough Deputy Mayor Hough Nay Councillor Lancaster Yea Councillor Meyer Yea Councillor Coutanche Yea Councillor Crawford Nay Councillor Evans Yes Mayor H.S. Hughes Nay d) Report No. DS2012-047, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2006-SUB-02, 1802281 Ontario Ltd. (Whispering Creek Estates), West Part Lot 11, Concession 5 (Oro), Township of Oro-Medonte. Motion No. C120926-15 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. DS2012-047, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2006- SUB-02, 1802281 Ontario Ltd. (Whispering Creek Estates), West Part Lot 11, Concession 5 (Oro), Township of Oro-Medonte be received and adopted. 2. That Council approves the extension to draft plan approval for 1802281 Ontario Limited (Whispering Creek Estates Subdivision) 2006-SUB-02 for a period of one year to October 8, 2013. 3. And That the owner be advised of Council’s decision under the Director of Development Services' signature. Carried. 817 Page of Page 11 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. e) Report No. DS2012-048, Andria Leigh, Director of Development Services, re: Site Plan Agreements (Democrat Maplewood Limited) 2012-SPA-19, Lot 8, Plan 51M-957, 2012- SPA-20, Lot 128, Plan 51M-957 (Former Township of Oro) [Refer to Items 15 b), c), d) and e)]. Motion No. C120926-16 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS2012-048, Andria Leigh, Director of Development Services, re: Site Plan Agreements (Democrat Maplewood Limited) 2012-SPA-19, Lot 8, Plan 51M-957, 2012-SPA-20, Lot 128, Plan 51M-957 (Former Township of Oro) be received and adopted. 2. That the Township of Oro-Medonte enters into Site Plan Agreements with Democrat Maplewood Limited to remove the Holding Provision applying to the subject Lots, for the construction of single detached dwellings. 3. That the Clerk prepare By-laws to enter into Site Plan Agreements with Democrat Maplewood Limited applying to the lands described as Lots 8 and 128, Plan 51M- 957, respectively, for Council’s consideration. 4. That the Clerk prepare By-laws to remove the Holding Provision applying to the lands described as Lots 8 and 128, Plan 51M-957, respectively, f consideration. 5. And That the owner be notified of Council’s decision under the Director of Development Services' signature. Carried. f) Hugh Murray, Acting Fire Chief, re: Fire Marshal's Communique No. 2012-04, Use of Farm Buildings for Assembly Occupancy. Motion No. C120926-17 Moved by Evans, Seconded by Crawford Be it resolved that the information presented by Hugh Murray, Acting Fire Chief, re: Fire Marshal's Communique No. 2012-04, Use of Farm Buildings for Assembly Occupancy be received. Carried. 917 Page of Page 12 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. 11.REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated September 18, 2012 from Karen Leibovici, Federation of Canadian Municipalities, re: Second round of nominations for the Queen’s Diamond Jubilee Medal. Motion No. C120926-18 Moved by Coutanche, Seconded by Meyer Be it resolved that the information presented by Mayor H.S. Hughes, correspondence dated September 18, 2012 from Karen Leibovici, Federation of Canadian Municipalities, re: Second round of nominations for the Queen’s Diamond Jubilee Medal be received for consideration. Carried. 12.CONSENT AGENDA: a) Announcements of Interest to the Public Active Transportation Walk, Shanty Bay, Saturday, September 29, 2012. Thanksgiving Lunch and Tea Room, Carley Community Hall, Saturday, October 6, 2012. b) Minutes of the Midland Library Board meeting held on July 26, 2012. Staff Recommendation: Receive. c) Correspondence dated September 11, 2012 from Jaclyn Bell, Barrie Area Physician Recruitment, re: Request for Financial Support. Staff Recommendation: Receive and Refer to 2013 Budget Deliberat . d) Correspondence dated September 17, 2012 from Wes Crown, Chair, Sustainable Severn Sound Steering Committee re: Severn Sound Sustainability Implementation. Staff Recommendation: Receive and Refer to 2013 Budget Deliberations. e) Correspondence dated September 4, 2012 from Tony Katarynych, Orillia & Area Physician Recruitment & Retention Committee, re: 2012 Year-End Forecast and Proposed 2013 Budget. Staff Recommendation: Receive and Refer to 2013 Budget Deliberat f) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting held on July 17, 2012 and Proposed 2013 Budget. Staff Recommendation: Receive. g) Correspondence dated August 28, 2012 from Canadian Union of Public Employees (CUPE) and the Ontario Coalition for Better Child Care (OCBCC), re: Proclamation Request, Wednesday, October 24, 2012 as "Child Care Worker & Early Childhood Educator Appreciation Day". Staff Recommendation: Receive, Proclaim, Post to Township Website . 1017 Page of Page 13 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. h) Correspondence dated September 10, 2012 from The Honourable Diane Finley, Minister of Human Resources and Skills Development, re: National Seniors Day 2012 - October 1, 2012. Staff Recommendation: Receive . i) Correspondence received September 18, 2012 from Don Head, Commissioner, Correctional Service Canada, re: Request to Proclaim November 18-25, 2012 Restorative Justice Week 2012. Staff Recommendation: Receive. Motion No. C120926-19 Moved by Crawford, Seconded by Lancaster Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public Active Transportation Walk, Shanty Bay, Saturday, September 29, 2012. Thanksgiving Lunch and Tea Room, Carley Community Hall, Saturday, October 6, 2012. b) Minutes of the Midland Library Board meeting held on July 26, 2012. Received. c) Correspondence dated September 11, 2012 from Jaclyn Bell, Barrie Area Physician Recruitment, re: Request for Financial Support. Received and Referred to 2013 Budget Deliberations. d) Correspondence dated September 17, 2012 from Wes Crown, Chair, Sustainable Severn Sound Steering Committee re: Severn Sound Sustainability Implementation. Received and Referred to 2013 Budget Deliberations. e) Correspondence dated September 4, 2012 from Tony Katarynych, Orillia & Area Physician Recruitment & Retention Committee, re: 2012 Year-End Forecast and Proposed 2013 Budget. Received and Referred to 2013 Budget Deliberations. f) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting held on July 17, 2012 and Proposed 2013 Budget. Received. g) Correspondence dated August 28, 2012 from Canadian Union of Public Employees (CUPE) and the Ontario Coalition for Better Child Care (OCBCC), re: Proclamation Request, Wednesday, October 24, 2012 as "Child Care Worker & Early Childhood Educator Appreciation Day". Received, Proclaimed, Posted to Township Website. h) Correspondence dated September 10, 2012 from The Honourable Diane Finley, Minister of Human Resources and Skills Development, re: National Seniors Day 2012 - October 1, 2012. Received. 1117 Page of Page 14 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. i) Correspondence received September 18, 2012 from Don Head, Commissioner, Correctional Service Canada, re: Request to Proclaim November 18-25, 2012 Restorative Justice Week 2012. Received. Carried. 13.COMMUNICATIONS: a) Correspondence dated September 5, 2012 from John M. Quick, re: David Campbell, 4325 Vasey Road, Zoning By-Law Amendment Application. Motion No. C120926-20 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated September 5, 2012 from John M. Quick, re: David Campbell, 4325 Vasey Road, Zoning By-Law Amendment Application be received. 2. That Mr. Campbell submit the appropriate application and fee. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. b) Correspondence dated September 7, 2012 from David J. Smith, Oro Design & Manufacturing, re: Request to Purchase 1 Small Crescent. Motion No. C120926-21 Moved by Evans, Seconded by Lancaster Be it resolved that the correspondence dated September 7, 2012 from David J. Smith, Oro Design & Manufacturing, re: Request to Purchase 1 Small Crescent be received and referred to staff for a report. Carried. 1217 Page of Page 15 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. c) Correspondence dated September 19, 2012 from John Braun, re: Request to Purchase Block B, Plan M118, adjacent to 27 Elvyn Crescent. Council consented to permit Kelly Larmand to speak on the matter. Motion No. C120926-22 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated September 19, 2012 from John Braun, re: Request to Purchase Block B, Plan M118, adjacent to 27 Elvyn Crescent be received and referred to staff for a report. Carried. d) Correspondence dated September 18, 2012 from Caren Layzell, re: Request to Purchase Part of Simcoe Road. Council consented to permit Caron Layzell to speak on the matter Motion No. C120926-23 Moved by Crawford, Seconded by Evans Be it resolved that the correspondence dated September 18, 2012 from Caren Layzell, re: Request to Purchase Part of Simcoe Road be received and referred to staff for a report. Carried. e) Invitation to the 2012 Sustainability Summit, Sustainable Severn Sound, Lakehead University Orillia, October 18, 2012. Motion No. C120926-24 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the Invitation to the 2012 Sustainability Summit, Sustainable Severn Sound, Lakehead University Orillia, October 18, 2012 be received. 2. That Mayor H.S. Hughes and Councillors Coutanche, Meyer, Lancaster, Crawford and Evans be authorized to attend. 3. And That the CAO's Office RSVP accordingly. Carried. 1317 Page of Page 16 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. f) Correspondence dated September 10, 2012 from Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority, re: Oro-Medonte Letter dated March 28, 2012 regarding NVCA Member Reduction. Motion No. C120926-25 Moved by Lancaster, Seconded by Crawford Be it resolved that the correspondence dated September 10, 2012 from Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority, re: Oro-Medonte Letter dated March 28, 2012 regarding NVCA Member Reduction be received. Carried. g) Correspondence dated September 20, 2012 from Peter & Debra Shelswell re: Request for Temporary Parking Exemption, October 5-8, 2012, Images Studio Tour. Motion No. C120926-26 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated September 20, 2012 from Peter & Debra Shelswell re: Request for Temporary Parking Exemption, October 5-8, 2012, Images Studio Tour be received. 2. That the No Parking signs on the north side only of Lakeshore Road West between 166 Lakeshore Road West and 170 Lakeshore Road West be covered from 10:00 a.m. to 5:00 p.m. to permit temporary parking in front of 179 Lakeshore Road West. 3. That the permitted parking is utilized on the north side of Lakeshore Road West from 166 Lakeshore Road West to 170 Lakeshore Road West for a distanc approximately 100 meters. 4. That the applicant provides the Municipal Law Enforcement Division with the names and contact telephone numbers of individuals who will be in charge during the event, to allow the Township to contact them should issues arise. 5. And That the Chief Municipal Law Enforcement Officer liaise with the applicant accordingly. Carried. 14.NOTICE OF MOTIONS: None. 1417 Page of Page 17 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. 15.BY-LAWS: a) By-Law No. 2012-169, A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Oro-Medonte Minor Hockey Association for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By-law No. 2010-129. b) By-Law No. 2012-170, A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 8, Plan 51M-957, as in 58533-0232 LT ROLL # 4346-010-003-26508 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. c) By-Law No. 2012-171, A By-law to remove the Holding symbol On lands described as follows: Lot 8, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26508. d) By-Law No. 2012-172, A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 128, Plan 51M-957, as in 58533-0352 LT ROLL # 4346-010-003-26628 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. e) By-Law No. 2012-173, A By-law to remove the Holding symbol On lands described as follows: Lot 128, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26628. f) By-Law No. 2012-174, A By-law to Enter into a Water Service C Agreement between The Corporation of the Township of Oro-Medonte and Shawn Still Roll # 4346-020-005-03823 Lot 23, Plan M174 5305 Line 7 North Township of Oro-Medonte, County of Simcoe. Motion No. C120926-27 Moved by Evans, Seconded by Lancaster Be it resolved that the following by-laws: a) By-Law No. 2012-169, A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Oro-Medonte Minor Hockey Association for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By-law No. 2010-129. 1517 Page of Page 18 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. b) By-Law No. 2012-170, A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 8, Plan 51M-957, as in 58533-0232 LT ROLL # 4346-010-003-26508 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. c) By-Law No. 2012-171, A By-law to remove the Holding symbol On lands described as follows: Lot 8, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26508. d) By-Law No. 2012-172, A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 128, Plan 51M-957, as in 58533-0352 LT ROLL # 4346-010-003-26628 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. e) By-Law No. 2012-173, A By-law to remove the Holding symbol On lands described as follows: Lot 128, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26628. f) By-Law No. 2012-174, A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Shawn Still Roll # 4346-020-005-03823 Lot 23, Plan M174 5305 Line 7 North Township of Oro- Medonte, County of Simcoe. be read a first, second and third time, passed, be engrossed by sealed by the Mayor. Carried. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 1617 Page of Page 19 of 116 6a) Minutes of Council meeting held on Wednesday, Septem... Council Meeting Minutes – September 26, 2012. 18.CONFIRMATION BY-LAW: a) By-Law No. 2012-166, Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 26, 2012. Motion No. C120926-28 Moved by Meyer, Seconded by Coutanche Be it resolved that By-Law No. 2012-166, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 26, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and se Carried. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C120926-29 Moved by Evans, Seconded by Crawford Be it resolved that we do now adjourn at 9:15 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 1717 Page of Page 20 of 116 6b) Minutes of Accessibility Advisory Committee meeting ... THE TWNSHIPOF ORO-EDONTE OOMM CCESSIBILITYVISORYOMMITTE AIADDCCEE Neufeeld Room Thursdaay, Septemmber 27, 20012TIMME: 1:01 p..m. 2010 - 014 COUCIL 22NN Presentt: MayorH.S. Hughes CCouncillor LLancaster,CChair Andreww BrierleyRRandy Hazleett GlenTTaber Staff Prresent:Donn Hewitt, Diector of Crporate ad Strategi Initiatives aarroonncc Marie rissette,ommitteeCoordinat BBCCCoor Also Present: None. 1.ADOOPTION OFF AGENDA a) Moton to Adot the Agenda ipp MotionNo. AAC1220927-1 Movedbby Brierley, Secondedby Hazlett It is recoommendedthat the aggenda for thhe Accessibbility Advisoory Committtee meetingg of Thursdy, Septemer 27, 2012 be receied and adopted. aabbvvo Caried. rr 2.DISCCLOSURE OF PECUNNIARY INTEREST None. 3.ADOOPTION OFF MINUTESS OF PREVVIOUS MEEETING: a) Mintes of Acessibilitydvisory Committee meting held on Thursday, March 9, 2012. uuccAee22 MotionNo. AAC1220927-2 Movedbby Taber, SSecondedby Brierley It is recoommendedthat the draaft minutess of the AcccessibilityAAdvisory Committee meeting of Thursdy, March 9, 2012 b adopted s printed nd circulatd. aa22eeaaaaee Caried. rr 114 Page of Page 21 of 116 6b) Minutes of Accessibility Advisory Committee meeting ... Accessibility Advisory Committee Minutes – Thursday, September 2 4.PRESENTATIONS: None. 5.COMMUNICATIONS: a) Donna Hewitt, Director of Corporate and Strategic Initiatives, re: City of Greater Sudbury, Resolution #CC2012-293, Creating An Accessible Ontario. Motion No. AAC120927-3 Moved by Hazlett, Seconded by Taber It is recommended 1. That the information presented by Donna Hewitt, Director of Corporate and Strategic Initiatives, re: City of Greater Sudbury, Resolution #CC2012-293, Creating An Accessible Ontario be received. 2. And That the Accessibility Advisory Committee recommends to Council that Council supports the City of Greater Sudbury, Resolution #CC2012-293, Creating An Accessible Ontario. Carried. b) Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Ministry Released Standards - Design of Public Spaces in the Built Environment. Motion No. AAC120927-4 Moved by Brierley, Seconded by Hazlett It is recommended 1. That the information presented by Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Ministry Released Standards - Design of Public Spaces in the Built Environment be received. Carried. c) Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Accessible Trail Access. Motion No. AAC120927-5 Moved by Taber, Seconded by Brierley It is recommended 1. That the verbal information presented by Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Accessible Trail Access be received. Carried. 24 Page of Page 22 of 116 6b) Minutes of Accessibility Advisory Committee meeting ... Accessibility Advisory Committee Minutes – Thursday, September 2 d) Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Facilities Survey. Motion No. AAC120927-6 Moved by Hazlett, Seconded by Taber It is recommended 1. That the verbal information presented by Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Facilities Survey be received. Carried. e) Report No. RC2012-22, Shawn Binns, Director of Recreation and Community Services, re: RFP #RC2012-03 Supply and Install of Playground Equipment. Motion No. AAC120927-7 Moved by Brierley, Seconded by Hazlett It is recommended 1. That the information presented by Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Report No. RC2012-22, Shawn Binns, Director of Recreation and Community Services, RFP #RC2012-03 Supply and Install of Playground Equipment be received. Carried. f) Correspondence dated September 24, 2012 from Unity United Church, Vasey, re: Request for Support for the Enabling Accessibility Fund - Human Resources and Skills Development Canada. Motion No. AAC120927-8 Moved by Taber, Seconded by Brierley It is recommended 1. That the correspondence dated September 24, 2012 from Unity United Church, Vasey, re: Request for Support for the Enabling Accessibility Fund - Human Resources and Skills Development Canada be received. 2. And That the Accessibility Advisory Committee recommends to Council that Council supports, in principle, the Unity United Church, Vasey's Request for Support for the Enabling Accessibility Fund - Human Resources and Skills Development Canada. Carried. 34 Page of Page 23 of 116 6b) Minutes of Accessibility Advisory Committee meeting ... Accessibility Advisory Committee Minutes – Thursday, September 2 6.ANNOUNCEMENTS None. 7.NEXT MEETING DATE Thursday, November 29, 2012 at 4:00 p.m. 8.ADJOURNMENT a) Motion to Adjourn. Motion No. AAC120927-9 Moved by Hazlett, Seconded by Taber It is recommended that we do now adjourn at 1:49 p.m. Carried. Councillor Lancaster, Chair Marie Brissette, Committee Coordinat 44 Page of Page 24 of 116 6b) Minutes of Accessibility Advisory Committee meeting ... Page 25 of 116 6b) Minutes of Accessibility Advisory Committee meeting ... Page 26 of 116 6b) Minutes of Accessibility Advisory Committee meeting ... Page 27 of 116 6b) Minutes of Accessibility Advisory Committee meeting ... Page 28 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 29 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 30 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 31 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 32 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 33 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 34 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 35 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 36 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 37 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 38 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 39 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 40 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 41 of 116 9a) 10:00 a.m. Sharon Martin, Certified Solar, re: Corre... Page 42 of 116 10a) Report No. TES201227, Jerry Ball, Director of Tran... Page 43 of 116 10a) Report No. TES201227, Jerry Ball, Director of Tran... Page 44 of 116 10a) Report No. TES201227, Jerry Ball, Director of Tran... Page 45 of 116 10a) Report No. TES201227, Jerry Ball, Director of Tran... Page 46 of 116 10a) Report No. TES201227, Jerry Ball, Director of Tran... Page 47 of 116 10a) Report No. TES201227, Jerry Ball, Director of Tran... Page 48 of 116 12a) Announcements of Interest to the Public: 1. 2. (north of Horseshoe Valley Road, thth between the 8 and 9 Lines) Page 49 of 116 12a) Announcements of Interest to the Public: 1. 2. 500 UNIVERSITY AVENUE, ORILLIA, ONTARIO ‘;,t ÞÞÞu­Ò­·z“,Œ;­;Ý;©“­šÒ“7u- Þz··;©t ¸­Ò­·z“­;Ý­šÒ“7 9’zŒt z“Eš¸­Ò­·z“,Œ;­;Ý;©“­šÒ“7u- Page 50 of 116 12b) Highlights of the Nottawasaga Valley Conservation A... of the NVCA BOARD OF DIRECTORS MEETING -No. 09/12–Sep.21, 2012 The NVCA has been planting trees on private lands each spring since the late 1960s. The successful establishment of trees throughout the watershed helps to improve water quality, reduce flooding and streambank erosion, create fish and wildlife habitat, reduce wind issues and soil erosion, and provide important recreational opportunities and forest products in the long term. The NVCA works with partners to provide grants to offset the costs, and contributions from partners are expected to exceed $175,000 in 2013. The remaining costs are covered through a user fee system. The approved increase in fees for 2013 ismainly due to the increased costsof cover crop planting, mowing and boom spraying. The Board of Directors supported the ad hoc selection committee's recommendation that the firm of Planning Solutions Inc. be retained to implement the NVCA’s requirement for strategic plan development, for a cost of $15,000 plus applicable taxes. The funds for hiring the consultant and completing this strategic review will be sourced from the Corporate Human Resources reserve. The selection committee unanimously recommendedthe hiring of Planning Solutions Inc., who –in addition to fully meeting all the requirements of the RFP including being within budget –demonstrated that the consultant team was skilled and experienced in strategic plan development, and very knowledgeable about the business of Conservation Authorities and the NVCA specifically. The Board of Directors supported the ad hoc selection committee's recommendation to enter into an agreement for financial auditing services with KPMG LLP Chartered Accountants, effective October 1, 2012, for a period not to exceed fiveyears. The appointment will be confirmed annuallybased on the recommendation of the CAO/Secretary-Treasurer or his designate and the Director of Corporate Services. KPMG was selectedbased on their experience with the public sector and Public Sector Accounting Board (PSAB) accounting, value-added servicesand fee schedule. Board Meeting 10/12Wayne Wilson, CAO/Secretary-Treasurer –October 16, 2012 9 a.m.(705) 424-1479 ext. 225 Nature at Night at the Tiffin Centrewwilson@nvca.on.ca –October 27, 2012, 5 –9 p.m. 1/1 Page 51 of 116 12c) Minutes of Orillia Public Library meeting held on J... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF JUNE 27, 2012 MEETING A regular meeting of the Library Board was held at the Library commencing at 7:15 p.m. PRESENT – BOARD – G. Guthrie, Chair; D. Evans; R. Fountain; P. Hislop; L. Murray; A. Parsons; M. Seymour; P. Spears; R. Stevens STAFF - S. Campbell, CEO A. Hodgkinson, Director of Children’s Services K. Absalom, Director of Information Services S. Dance, Director of Technical Services T. Chatten, Recorder ABSENT – P. Orser (with Board approval); J. Rolland (with Board approval) Disclosure of Pecuniary Interest and General Nature Thereof – None CONSENT AGENDA Board Chair G. Guthrie contacted P. Bowen to pass on board comments regarding naming of the new library building. MOTION #2012:24 Moved by A. Parsons, seconded by L. Murray that the consent agen adopted. CARRIED DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Fundraising Committee – The Committee will bring the Board up to date on donations raised for the next meeting. Security Video Surveillance Policy – S. Campbell highlighted a report and draft policy for discussion. MOTION #2012:25 Moved by R. Stevens, seconded by R. Fountain that the Orillia Public Library Board accept the Security Video Surveillance Policy. CARRIED REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance – Township Contracts – A memo received from B. Ripley regarding City council inclusion in contract negotiations was brought to the Board for discussion. The CEO will discuss this further with Mr. Ripley. May 2012 Financial Statements were distributed to the Board for their information. Page 52 of 116 12c) Minutes of Orillia Public Library meeting held on J... NEW BUSINESS Reclassification of Technical Services Positions – S. Dance prepared a report for Board discussion. MOTION #2012:26 Moved by M. Seymour, seconded by R. Fountain that the Orillia Public Library Board approve combining the position of Technical Services Technician II and Technical Services Catalogue Librarian (Level 1) into a full time position with the new designation of Coordinator of Technical Services (Technician Level 3). CARRIED Early Literacy Installations in Children’s Department – A. Hodgkinson prepared a report regarding a purchase from the fundraising donations for Board discussion. MOTION #2012:27 Moved by D. Evans, seconded by L. Murray that the Orillia Public Library Board waive the requirement of three quotes for the purchase of the early literacy station as per the report from the Director of Children’s & Youth Services. CARRIED MOTION #2012:28 Moved by D. Evans, seconded by L. Murray that the Orillia Public purchase of early literacy installations from the Burgeon Group which specializes in early literacy design for use in the Children’s Services Department from the Fundraising Campaign (Building Fund Donation account #56-6-3210-0844). CARRIED E-Resources Survey 2012 – The Board directed the CEO to send letter of thanks for funding support for electronic resources. Library Programs and Services Cuts and Closures in Canada – The Board directed the CEO to send letters expressing concerns re: funding cuts. Code of Conduct – The Code of Conduct used by Members of City Council and Committees was presented as information to the Board. The Library Board Polici conduct. Thanks were expressed to all those who came and participated in the Library’s Grand Opening event nd on June 2. It was suggested that we put together a small photo album of pictures taken during the grand opening, possibly to be located at the greeter desk, for members of the public to view. th The budget schedule is set for September 5 and may require a special board meeting. S. Campbell to meet with the City’s CAO to discuss plans and get guidelines for preparation of the 2013 budget. Adjournment at 7:46 p.m. __________________________________ ____________________________ BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 53 of 116 12c) Minutes of Orillia Public Library meeting held on J... QUARTERLY REPORT FOR JANUARY TO JUNE 201 2 CIRCULATION OF MATERIAJan-JunJan-Jun L PRINT20112012 90549 Books92692 6201 Periodicals5030 956 Interlibrary Loan - Borrowed946 732 Interlibrary Loan - Loaned894 TOTAL PRIN9956298438 T NON-PRINT 116 CD-ROMs56 4 Equipment6 4 Microfilms ILLoan - Borrowed14 N/ Microfilms ILLoan - LoanedN/A A 142 Multi-Media83 0 Other Materials0 27 Other Materials ILLoan - Borrowed10 3 Other Materials ILLoan - Loaned8 2362 Sound Recordings5853 29 Talking Books ILLoan - Borrowed16 17 (and Books-on-Tape) - Loaned25 22362 Videos and DVDs16833 146 Videos and DVDs ILLoan - Borrowed82 37 Videos and DVDs ILLoan - Loaned61 TOTAL NON-PRIN2304725249 T TOTAL ALL CIRCULATIO122609123687 N SERVICES REFERENCE TRANSACTION S 8665 Adult7759 2813 Children2414 619 Telephone Queries Redirected814 1613 E-Mail/Mail/Fax/Telephone Requests1455 2146 Extended Computer Help748 292 Extended Search Help (NEW)N/A 1261 Other Libraries1897 2486 Readers' Advisory1463 TOTAL REFERENCE TRANSACTION1655019895 S INTERNET/COMPUTER USE 7282 Adult/Children8696 5115 E-Book/E-Audio Book Checkouts (NEW)2130 25090 Local News/Images Index Visits7623 7419 Online Product Logins8951 49612 Web Page Visits20446 1394 Wireless978 TOTAL INTERNET/COMPUTER USE4882495912 IN-LIBRARY USE OF NON-FICTION MATERIAL2883 4413 S IN-LIBRARY USE OF MICROFILM/FICHE320 417 GRAND TOTAL LIBRARY US192813242697 E Page 54 of 116 12c) Minutes of Orillia Public Library meeting held on J... SERVICES - CONTINUEDJan-JunJan-Jun 20112012 PROGRAMS - ADULT SERVICE S 12 In-Library - Group Visits/Programs30 181 * Attendance487 9 Out of Library - Talks to Groups12 358 * Attendance348 PROGRAMS - YOUNG ADULT SERVICE S 10 In-Library - Programs6 149 * Attendance142 PROGRAMS - CHILDREN'S SERVICES 12 In-Library - Group Visits133 390 * Attendance1887 38 - Story Hours60 831 * Attendance1409 30 - Other52 526 * Attendance759 25 Out of Library - Talks to Groups20 4014 * Attendance4179 2 - Programs20 82 * Attendance446 TOTAL PROGRAM333138 S TOTAL ATTENDANC96576531 E LIBRARY VISITS (Door Count)61198 71605 AVERAGE PER DAY (Incl. Sunday453 440 ) NUMBER OF NEW BORROWERS REGISTERED 20112012 1106 Adult - City of Orillia684 209 - Township of Oro-Medonte96 174 - Township of Severn110 9 - Non-Resident - Annual5 3 - Six Month2 11 - Occasional12 7 - Non-Resident Taxpayer10 9 - Lakehead Students11 2 - Library Staff & Volunteers5 467 Children - City of Orillia198 81 - Township of Oro-Medonte22 54 - Township of Severn31 0 Institutional1 9 Other (eg. Reciprocal/Learning Centre/Nursing Homes)4 TOTAL NEW BORROWERS REGISTERED11912141 Page 55 of 116 12c) Minutes of Orillia Public Library meeting held on J... REPORT OF THE DIRECTOR OF TECHNICAL SERVICES September 2012 Submitted by Susan Dance GOAL # 3 The Library will optimize and customize library services to our user groups Circulation in the new building showed an increase of more than (below left). The number of new memberships more than tripled over the same period last year (below right).              This major increase in library use taxed our resources, but than efforts and to some new technology we were able to deliver the f patrons expect. However, the resulting backlog of administrative and clerical tasks will become an issue in the coming months. To highlight our new technology: Self checkout – with circulation increasing dramatically in our new building imperative to have the self-checkout stations available. Staff a proactive in introducing our patrons to the new self-checkout st Circulation staff to register new patrons and to provide extra h of the self-check stations was out of service for much of July d problem. Page 56 of 116 12c) Minutes of Orillia Public Library meeting held on J... Sorter – the new automated return and sorting system was an essential p success in handling the increase in activity. Patrons deliver i directly to the sorter, which checks in each item and produces holds slips for items on reserve. These holds slips are manually attached to the appropriate items. In many cases an email notice is automatically sent to the patron and th placed on the Holds Pick-up shelf. GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics. David Rowe retired as Director of Technical Services on June 30. staffing changes in the department: With the promotion of the Cataloguing Librarian to the Director move of the Acquisitions Technician to Reader’s Advisory the two vacant positions were combined in a new position of Coordinator of Technical Services. began in July, and Melissa Robertson, who works part-time for th Department, was selected. Melissa has begun working in her new p will begin full-time work in TP starting October 1. Cathy McRae, our TP Clerk 3 left Orillia in September to pursue Hiring is underway to fill the position. Unfortunately, Joyce Keddy, our TP Mending/Processing Clerk, is leave. We have filled her position for the short-term. Besides providing training for the new TP staff in acquisitions, cataloguing, processing and other procedures there have been training activities for all TS staff building security, telephone system, RFID-enabled circulation and security, as well as CPR training for all staff. Page 57 of 116 12c) Minutes of Orillia Public Library meeting held on J... REPORT OF THE CEO June, July, August 2012 Submitted by Suzanne Campbell GOAL # 4 The Library will advocate for increased public awareness of the services A newsletter was produced in preparation for the Grand Opening. The newsletter includes floor plans for the building, which we have been going through hundreds of on a monthly basis. The Grand Opening held on June 2 was a huge success with over 3,000 people visiting the library. Public use of the building continues to increase with use up in every area. GOAL # 3 The Library will optimize and customize library service to our user groups Staff from Bradford Public Library visited the Library and discussed the benefits and operation of the RFID sorting machine. Bradford P.L. is investigating how to retrofit their library with a sorter and was interested in seeing how we adapted the space to accommodate the sorter. GOAL # 6 The Library will investigate, develop and maintain partnerships in the community The Library is supporting Information Orillia’s application for grant funding to allow for coordination of Settlement Services through one source. The Library will be providing space in the program rooms and the Community Technology Hub, we will also offer programming in Children’s Services and Information Services. Roman Martiuk, CAO City of Orillia, visited the Library in July for a short meeting with Suzanne and was given a tour of the building. Jayne Turvey is participating on the Downtown Management Board Event Planning Committee; she attended a number of meetings over the summer and participated in the planning of the Leacock Days summer sidewalk sale. GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics. Staff meetings were held on June 12th and July7th. th The Management team met on June 13 to discuss operational issues and issues relating to the new li th on August 9 for initial budget discussions. An AED (defibrillator) was obtained through a grant, as part of the grant staff were given CPR and defibrillator training, 15 staff members were trained and 2 staff already have training. The Defibrillator will arrive sometime in the fall. Staff in Children’s, Circulation and Information Services attended two training sessions on programming and writing for the electronic Bulletin Boards. We are now promoting our services and programs on these boards. Page 58 of 116 12c) Minutes of Orillia Public Library meeting held on J... The volunteer numbers have been increased with a group of new volunteers working on the Community Greeting Desk. These volunteers provide information on the library, direct people to the areas they are interested in, help with the Self Check Out, and provide introductory tours of the library. GOAL # 1 The Library will increase its size to meet the standards for the population served. Shelving The majority of the shelving was delivered and installed in May. A few outstanding issues remained including finishing of the Magazine area, the Children’s area, the popular materials area and the Local History Room. All of the rooms were complete by the end of the summer. New Library Building Landscaping is 80% complete A number of issues still exist with the fountain, should be operational in September. Rainwater re-circulation is still requiring work on the wiring Blinds in the program room are waiting for adjustment Electrical run was completed in Children’s Services and Adult Services this will allow the public computers to be located in the designated spaces in Information Services and Children’s Services. Fred Marlow (IT) will be installing the computers in the Community Technology Lab allowing for training sessions beginning in early September. A change order is still outstanding to have the half door on the Check-Out Desk moved to match up with the curtain wall and have a lock installed on the door. Once in place this will allow for after-hours room rental. There have been a number of issues with the air conditioners and temperature adjustment as well as air balancing. Jai is working with HTS to solve the problems. The doors to the Market Parking Lot were not staying closed and would randomly allow people to enter the building while it was in alarm mode, setting off the alarm. A number of trades tried to come up with a solution, however, Jai finally determined what the problem was and Stouffville glass has fixed the West St. door and will also fix the Andrew St. door. The signage package is not complete. Problems remain with some of the signs as well as a problem with coordination with signage on the interior and exterior of the elevator. A change order has been issued. GOAL # 9 The Library will be an agent for the development of the community. We are in discussion with the City over maintenance of the beautiful new city garden, including garden maintenance, snow maintenance, and responsibility for event clean-up. Outside maintenance duties have increased and will continue to increase with the completion of the fountain area. Use and behaviour outside the library has been a problem and will continue to be an issue as the courtyard is completed. Skateboarding and bike riding is a problem through the courtyard, the city is looking into signage. Staff are having to call the police when the behaviour could be dangerous for both the participants and the landscaping materials. Staff are working towards establishing a green housekeeping plan Page 59 of 116 12c) Minutes of Orillia Public Library meeting held on J... REPORT OF THE DIRECTOR OF CHILDRENS & YOUTH SERVICES JUNE, JULY AND AUGUST 2012 Submitted by Amanda Hodgkinson CHILDREN’S SERVICES OUTREACH AND PUBLICITY Goal 4 The Library will advocate for increased public awareness of the value and range of library services. nd On June 2, the library participated in its grand opening celebrations in offered face painting, prizes, crafts and games for all who attended. We also helped to gather local children to help set off the confetti during the opening ceremon help cut the ribbon. During the month of June, Monsignor Lee, Harriett Todd, Lions Oval, Regent Park and St. Bernard’s came to the new library for tours and introductions to the library which the staff took children around the library and introduced them to our collection. Our summer students worked with the YMCA during the summer to offer literacy based story times to children aged 3-10, and also continued to go out into the community to work with the Orillia Parks and Recreation Department to visit summer camps and do story times as well. SCHOOL AND CLASS VISITS Goal 2.7 Establish a mutually-beneficial presence in the school system. The TD Summer Reader’s Club brochure was produced and distributed to over 3,500 students from Junior Kindergarten to Grade 6 in Orillia and surrounding area schools. Marley Lauro, Melissa Robertson and Amy Lambertsen promoted the TD Summer Reader’s Club “Imagine”. They visited Ardtrea, Cumberland Beach, Warminster, East Oro, Notre Dame, Harriet Todd, Orchard Park, Regent Park, Couchiching, St. Bernard’s, Guardian Angels, Monsignor Lee, Lion’s Oval and Marchmont and distributed flyers to the schools we were not able to visit. They also promoted the Teen Survivor program to the schools and the four high schools were contacted and given brochures. PROGRAMS Goal 2.1 Develop and maintain programs associated with identified groups. SUMMER READERS CLUB th Registration for the TD Summer Reading Club began on June 16 with a steady stream of parents and children coming in through most of the day and the following week. Jelena Petrovic returned this summer to work with Marley Lauro o Chloe Chow who is a page within the library was hired with a half and half grant through the federal government’s Summer Career Placement program to work wit early literacy programs. Page 60 of 116 12c) Minutes of Orillia Public Library meeting held on J... Chloe and Amy offered a fun language rich experience for the Ima Ready to Read Club. The program continued with a focus which emphasized the five pre reading skills found in the Every Child Ready to Read@the library. It was a fun filled summer with a performance from “Songs with Russ” and lots of fantastic crafts! Children aged 3-6 read 923 books this summer! The Mini Magicians Ready to Read Club had a membership of 107children, which is 23 more than we had in the previous year. We also had over 15 children on a waiting list to get into the program. There were 92 children from Orillia, 7 children from Severn, 8 children from Oro-Medonte enrolled in the program This summer we continued to offer two different programs divided by age group to make programming easier. Children in grade 1-4 were enrolled in Dragon Trainers and children in Grades 4-6 were enrolled in the Tween Scene. We continued to offer evening programs this year with much success, as we received a lot of positive feedback from parents this is a service we would like to continue next year. 306 children ages 6-12 joined the TD Summer Reading Club, which is 45 more than the previous year, and read a total of 4536 books (book reporting occurred after 100 pages were read). As part of the Summer Reading Club we implemented 38 programs reflecting the Splash theme. Membership in the TD Summer Readers Club included children from both the city and the townships: 43 children from Oro-Medonte Township, 44 children from Severn Township, 4 children from Rama and 215 children from the City of Orillia participated in the TD Summer Readers Club. Materials displays were created in support of the TD Summer Readers Club booklist and were arranged by age and grade level. These displays received heavy use over the summer, and we have continued to offer these displays into the fall. Once again the business community was very generous offering gift certificates as reading reward incentives for members of the Summer Readers’ Club. Reading rewards are a very important part of the program. This year we continued to offer the weekly prize in which all children were rewarded for reading no matter what their skill level. We also continued to offer a grand prize for children who read 100 books. For a fifth successful year the reading incentives were made possible by a generous donation from the Lions Club of Orillia which was acquired by the Friends of the Library. A Lion’s Club Store was created with prize incentives purchased with the donated money. The Lion’s Club store proved to be a very popular part of the summer and a definite incentive in encouraging even reluctant reader’s to continue to read through the whole summer. We continued to use the closing party prize for the tween age group, and once again this proved to be a successful strategy. The Tween scene voted on where the closing party would take place, with the party costs covered also by the Lions Clubs generous prize donation. The winning locations were Laser Tag and a party at the Library. The Tween scene members had a fabulous time at both parties. Page 61 of 116 12c) Minutes of Orillia Public Library meeting held on J... We would like to thank the following Orillia businesses for supporting summer reading at the Orillia Public Library: Dominoes Pizza, Brewery Bay, Euphoria Smoothies, McDonalds, the TD Bank, the Friends of the Library and with a special thanks to the Lion’s Club of Orillia. Without their generous donations, the Summer Readers Club could never be as spectacular as it was. SUMMER PROGRAM EVALUATION Goal 5 The Library will develop methods of measurement to evaluate the effectiveness of library services and programs. Children’s Services staff developed and implemented a survey for parents evaluating the TD Summer Reading Club and for the children evaluating the TD Summer Reading Club. SCHOOL AGE PARENT’S SURVEY COMMENTS: The Summer Reading Club gave my child motivation to read and enjoy it! No improvements are needed to the program. We will back next year. Thank you so much for everything! This is a wonderful program and we are very grateful for it. TWEEN TITAN MEMBERS COMMENTS: The Summer Reading Club Rocks! I thought the best party of the Summer Reading Club was when we had the final party because it was funny and fun.” “I thought the best part of the Summer Reading Club was, when we played Quidditch at the Harry Potter week and I liked playing with bubbles.” READY TO READ PARENT’S SURVEY COMMENTS The program is excellent, you all do a great job. Thank you for continuing to have these programs. Variety of activities, enthusiasm of the staff and the way they recognized my child’s name even on non-story days. Kept my son captivated and always wanting to come back COMMUNITY PARTNERSHIPS Goal 7 The Library will investigate, develop and maintain partnerships in the community. This year both Jelena and Chloe brought the Ready to Read progra weekly visits to Orillia Parks and Recreation Early Years day camps as well as the YMCA at the library. These partnerships are important for us to be able to bring library programs out into the community and promote early literacy strategies. REFERENCE Goal 5 Develop Methods of Measurement to evaluate the Effectiveness of Library Services and Programs Reference questions: Year to Date: June 2011: 466 July 2011: 531 August 2011: 501 Year to date 2011: 3520 June 2012: 780 July 2012: 664 August 2012: 602 Year to date 2012: 5425 Page 62 of 116 12c) Minutes of Orillia Public Library meeting held on J... The number of reference transactions handled by Children’s Services Staff continues to climb. PROFESSIONAL DEVELOPMENT STAFF Goal 8 Maintain an ongoing commitment to staff training, recruitment and development. Chloe Chow was hired on an eight week contract with a half and half grant through the federal government Summer Career Placement Grant program, Chloe was previously a page in the Circulation department, and will be attending Queens University this fall. Chloe’s enthusiasm and skills with children, parents, and staff helped make the Ready to Read program a success this summer. Jelena Petrovic, a library page, who attended the science program at Queens University last year and will be going back in the fall, was hired to help plan and i age TD Summer Readers Club. Jelena and Marley Lauro (CS Technician) worked great as a team producing a fun filled summer reader’s club filled creative and challenging activities and great participation all summer. Kelly Smith has gone on sick leave due to her back injury. She is currently receiving treatment that will help her back, and is working on recovering as fast as she can! We are eagerly awaiting her return, and have given Amy Lambertsen and Melissa Robertson extra hours to help with desk coverage and programming duties. TEEN SERVICES Goal 2.1 Develop and maintain programs associated with identified groups. Teen Survivor On-line Readers Club Teen Survivor was once again a success with 72 teens participating. Members of teen survivor wrote 1249 reviews in support of their favourite books. The program was sponsored once again by the Orillia Rotary Club - Lake Country, and their generous donation was used to purchase multiple copies of the books and for prizes for our book mark Contest and our Six Word Memoirs. In addition, community businesses donated prizes which were awarded at our final party for participating teens. Melissa developed a number of fun contests to keep interest in the program strong all summer. Teen Survivor wrapped up at the end of August. Page 63 of 116 12c) Minutes of Orillia Public Library meeting held on J... by Director of Information Services Kelli Absalom GOAL 2: Create and maintain lifelong relationships with users: Volunteer hours over the summer months are as follows: June – 452.25 July –371.25 August - 439 Our wonderful Library volunteers provided invaluable assistance during our Grand Opening celebration. They gave tours, greeted customers, stuffed goodie bags and ran numerous errands. Jayne Turvey remarked “our volunteers are the best; they were a huge support!” Jayne was busy interviewing and training twelve new volunteers over the summer. The Ontario Volunteer Service Awards took place on Thursday, Jun Library volunteers Marcia Stephen, Marilyn Kalbfleisch and Ella Smith received awards for five years of service and Shirley Connor received an award for ten years of service. GOAL 3: Optimize and customize library services to our user groups It was a very busy summer for Information Services staff. The increased traffic in the new building has resulted in the service desks being inundated with requests for assistance. I commend them for rising to the challenges that the new building has presented. With our staffing limitations, we have been able to open the Loc to the public on Monday and Wednesday mornings. Darcy Yanni is 10am-12pm to provide customer assistance. Customers have enjoyed looking over the materials in the wonderful new space. During the summer I investigated eReader leasing. Based on recommendations from other public libraries, six Kobo Touch eReaders were leased from Library Services Centre. I selected 10 different titles for each eReader which are comprised of bestselling titles in fiction and nonfiction. The available to customers in September for a four week loan. The Circulation department has been very helpful in establishing loan policies and procedures. Special thanks to Ruth Berry for developing the loan agreements and for training circulation staff. Page 64 of 116 12c) Minutes of Orillia Public Library meeting held on J... The Bookworms Book Club, led by Michelle Sinclair, met in June to discuss “As Long as the Rivers Flow” by James Bartleman. The Bookworms also the summer for movie days. They watched and discussed “The Lincoln Lawyer” in July, and “The Best Exotic Marigold Hotel” in August. Darcy Yanni conducted a program on the War of 1812 in June. Forty-six people were provided with library materials in our Community Outreach program over the summer.Materials were also delivered to Victoria House and Birchmere Retirement Residence. th The “Orillia’s Big Read” selection was launched June 19. The title chosen by the Big Read Committee was “The Woefield Poultry Collective” by Susan Juby. The book was revealed to a small crowd of press, Friends of the Library members, volunteers and library customers. The Big Read committee was featured in the local newspapers: Orillia Today, the Packet & Times, and Snap, and had great social media buzz. Over the summer the books were consistently checked out, and a special display was created in the fiction section. Special thanks to the Friends of the Library for their ongoing support. Sarah Csekey and I attended training in Carousel, our new digital signage system. This new system will allow us to make electronic posters to advertise our events and services on the television screens throughout the building. GOAL 4: Advocate for increased public awareness of the value and of library services: Jayne Turvey was extremely busy working on preparations for the Grand Opening. I would like to congratulate Jayne for the amazing job she did coordinating the event. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: June July August Internet 2306 2630 2761 Wireless 708 736 692 Online Products 963 1237 934 Homepage Visits 13,394 13,555 13,062 Reference3630 3692 3160 Questions Answered * *The number of reference questions answered over the summer months was on average 96% higher than the same months last year. Page 65 of 116 12c) Minutes of Orillia Public Library meeting held on J... GOAL 6: Investigate, develop and maintain partnerships in the community: Jayne Turvey created a brochure for the Friends of the Library and organized their booth for the Grand Opening, including a raffle of artwork donated by Casino Rama. Jayne had a full schedule over the summer months giving presentations on our new building to community groups. She visited a Senior’s Club at St. Andrew’s Presbyterian Church in June with 60 people in attendance. She also visited the Probus Club in June with 120 people in attendance. Finally, she visited the Champlain Seniors at the Legion in August with 65 people in attendance. Jayne did an interview for Rogers Television for “Art Scene”. Jayne attended a Coffeetime Meeting in June. Jayne coordinated the Friends of the Library Furniture Sale which was held in June. I attended a meeting in the Children’s Department in June where library-related family and child issues were discussed with Susan Turner, the Br Director of the Children’s Aid Society of Simcoe County. Goal 7: Attract, develop and maintain a trained and educated workforce. Jennifer Murrant and I interviewed applicants for two student page positions in August. Amy Worrod and Alanna Wilson were hired and will begin in September. Sarah Csekey has been busy through the summer months attending “Get a Life Human Library Festival” meetings in Barrie. The committee has been establishing this year’s Human Book Catalogue and coordinating a “Spotlight Speaker” series which will be held at different libraries throughout Simcoe County. Sarah attended a webinar in August entitled “Librarians are Wikipedians Too”. Jennifer Murrant, Darcy Yanni and I received Automated External Defibrillator training in August. Page 66 of 116 12c) Minutes of Orillia Public Library meeting held on J... Secretary, Orillia Youth Opportunities Committee Secretary, Orillia Public Library Board Secretary, Orillia Police Services Board Secretary, Orillia & Area Physician Recruitment & Retention Committee Secretary, Downtown Orillia Management Board Façade Improvement Program Gayle Jackson, City Clerk August 15, 2012 Accountability Reports January 1 – June 30 The following is a copy of a recommendation adopted by Council, at its meeting held on August 13, 2012: “THAT the following be received as information: 1. The 2012 semi-annual report from the Orillia Youth Opportunities Committee. 2. The 2012 semi-annual report dated July 30, 2012 from the Orillia Public Library Board. 3. The 2012 semi-annual report dated July 31, 2012 from the Orillia Police Services Board. 4. The 2012 semi-annual report dated July 23, 2012 from the Orillia & Area Physician Recruitment & Retention Committee. 5. The 2012 semi-annual report dated July 31, 2012 from the Downtown Orillia Management Board (Facade Improvement Program).” GJ:mw C:\Users\jteeter\AppData\Local\Microsoft\Windows\Temporary Interdf.doc File: C12-Various Page 67 of 116 12c) Minutes of Orillia Public Library meeting held on J... Page 68 of 116 12d) Correspondence dated September 24, 2012 from Audrey... Ministry of Municipal Ministère des Affaires Affairs and Housingmunicipales et du Logement Provincial Planning Policy Direction des politiques Branchprovinciales d’aménagement e 777 Bay Street, 14th Floor 777, rue Bay, 14étage Toronto ON M5G 2E5Toronto ON M5G 2E5 Tel. 416 585-6014Tél. 416 585-6014 Fax 416 585-6870Téléc. 416 585-6870 September 24, 2012 Dear Clerk: RE:Provincial Policy StatementReview–Draft Policies The Ministry of Municipal Affairs and Housing, togetherwith other ministries involved in land use planning, is reviewing the Provincial Policy Statement (PPS), as Planning Act. The PPS is the statement of the Province’s policies concerning lplanning and development. It provides policy direction on matters of provincial interest such as building strong commun wise use and management of resources, and protecting public healhe Planning Act requiresthatdecisions on land use planning matters “shall be consistent withPPS. We would like to thank those who participated in the initial con–your input has contributed towards improving the PPS. A discussion document containing the draft revised PPS is availa www.mah.gov.on.ca/Page9990.aspx.Thedocument includes highlights of the proposed new policy directions, questions for your consideration,and information on how to provide comments. If your municipality hasany feedbackon the questions contained in the consultation discussion document please provide them to us by November 23, 2012. Further information about the PPS and the Review is available online at ontario.ca/PPS.You can also visit our postingon the Environmental Bill of Rights Environmental Registry at ebr.gov.on.ca. If you have any questions,please contact Darryl Lyons,Team Lead,Provincial Planning Policy Branch at 416-585-6014. Sincerely, Audrey Bennett Director Provincial Planning Policy Branch cc. Municipal Services Offices, Ministry of Municipal Affairs and Housing Page 69 of 116 12e) Correspondence dated September 24, 2012 from Bob Ch... Page 70 of 116 12e) Correspondence dated September 24, 2012 from Bob Ch... Page 71 of 116 12e) Correspondence dated September 24, 2012 from Bob Ch... Page 72 of 116 12e) Correspondence dated September 24, 2012 from Bob Ch... Page 73 of 116 12e) Correspondence dated September 24, 2012 from Bob Ch... Page 74 of 116 12f) Correspondence dated September 24, 2012 from Jennif... Page 75 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 76 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 77 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 78 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 79 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 80 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 81 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 82 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 83 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 84 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 85 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 86 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 87 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 88 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 89 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 90 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 91 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 92 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 93 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 94 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 95 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 96 of 116 13a) Correspondence dated September 24, 2012 from Keith ... Page 97 of 116 13b) Correspondence dated September 21, 2012 from Nina B... Page 98 of 116 13b) Correspondence dated September 21, 2012 from Nina B... Page 99 of 116 13c) Correspondence received September 26, 2012 from Don... ORO STATION COMMUNITY HALL CORPORATION BOARD of DIRECTORS 31 Ridge Road East, Oro Station, ON L0L 2E0 Mayor Harry Hughes Township of Oro-Medonte 148 Line 7 South Oro, Ontario L0L 2X0 Re: Request for your support for our application for funding through the Enabling Accessibility Fund, Small Project Component. http://www.hrsdc.gc.ca/eng/disability_issues/eaf/cfp/small_projects/index.shtml Dear Mayor Hughes I would like to thank you for your letter of support for our Trillium Grant Application in 2008. As you know we were awarded $90,000 dollars for some very much needed repairs to our facility. I am sure you will agree when you review the attached document outlining our accomplishments that the Oro Station Community Hall Board and the residents of Oro Station succeeded in getting exceptional value out every penny we were granted. Our next priority project is to make our Hall accessible to all. The Oro Station Community Hall Board of Directors is applying for funding from the Federal Accessibility Fund to help with the cost of making our facility more accessible. Our 100 year old one room school house was purchased by the residents of Oro Station over 45 years ago and has flourished as a community meeting place ever since. The work we have completed over the past five years demonstrates the commitment of the residents of Oro Station in maintaining and promoting this facility. Since 2008 we have replaced the roof, connected to town water, replaced the kitchen, upgraded the electrical and renovat larger projects. The vision of the Oro Station Community Hall is to provide a safe, clean, inviting environment to be used for various recreational and learning experiences by all and to promote community spirit. Our rental E;;­ ©; ‰;¦· ŒšÞ ›“7 Eš© -wzŒ7©;“x­ ¦©šm©’­ free), through contributions from the community, government grants and many, many hours of volunteer time for maintenance, cleaning and fund raising. Our community is aging and it is becoming necessary to upgrade our washroom facilities to accommodate walkers and wheelchairs. As a rural community it is important that people have an affordable place that is close to home where they can gather for community and family events and club activities such as the seniors euchre club. These changes are necessary to ensure that a very important segment of our community can continue to participate in these activities. Our facility has limited space so in order to accommodate the accessible washroom, we will need to combine the two existing washroom on the main floor into one and restructure our front entrance. Because of the number of people our facility can accommodate and the variety of ages from infants to seniors that can be in the facility at one time, we feel that on build the second washroom in the basement. This will require extra cost because currently there is water or sewage pump in the basement. The plan is to build the Page 100 of 116 13c) Correspondence received September 26, 2012 from Don... ORO STATION COMMUNITY HALL CORPORATION BOARD of DIRECTORS 31 Ridge Road East, Oro Station, ON L0L 2E0 impact the washrooms on the main floor so that we ޚ“x· wÝ; ·š -Œš­; ·w; E-zŒz·äu hÒ© ¦·©š“­ “7 volunteers are very used to accommodating each other to keep the work progressing while keeping th facility open. Our volunteers are already signing up for this project. Fund raising projects have started, we have approached the Township and the Oro Lions. It would be very helpful if you would be willing to provide your letter of support for this project. Thank you for your past support and in advance for your support for this project. The application must be submitted by October 5, 2012. I would appreciate it if you would email your letter to peter.cramp@rogers.com by Wednesday October 3, 2012 to give me time to package and submit the application before the closing date. Donna Cramp Treasurer Oro Station Community Hall Board of Directors Oro Station Community Hall Corporation Page 101 of 116 13c) Correspondence received September 26, 2012 from Don... 1. Replaced Roof and sealed so bats cannot return 2. Replaced electrical panel and upgrade wiring where needed 3. Back deck repaired and painted, wheelchair ramp replaced 4. Building connected to town water to provide potable water sup 5. New exit lights and fire extinguishers 6. Ceiling insulated, kitchen walls insulated, basement North, South and West sides insulated 7. All windows and doors replaced 8. New window blinds installed 9. New sign on front lawn to advertise upcoming events and fund raising activities 10. Completely renovated the kitchen and restored the tin ceilin 11. Main hall painted and water damaged ceiling tiles replaced 12. Moister problem in basement remediated for all but east wall. Walls removed, new studs, insulation, drywall, subfloor, flooring, shelves, storage, completely painted 13. Furnace problems resolved with better duct work and added co 14. Driveway was paved for free using volunteers and reclaimed a 15. Air Conditioner installed to make hall more comfortable for 16. Entrance painted brighter to make it easier to see when coming in from outside 17. Main hall painted and floor stripped and waxed 18. New electrical outlets in main hall 19. Roof over back door to stop snow from blocking this emergency exit in the winter 20. Yard leveled to improve surface for community ice rink 21. Outdoor water faucet installed for ice rink maintenance Page 102 of 116 13c) Correspondence received September 26, 2012 from Don... Page 103 of 116 13c) Correspondence received September 26, 2012 from Don... Page 104 of 116 15a) A Bylaw to amend the zoning provisions On lands de... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-165 A By-law to amend the zoning provisions On lands described as follows: Concession 4, East Part of Lot 13, 5094 Line 4 North Township of Oro-Medonte, County of Simcoe Roll # 4346-020-002-04600 WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to rezone the subject lands, in accordance with Section C1 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule ‘A20’ to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to the lands being Concession 4, East Part of Lot 13, 5094 Line 4 North, in the former geographic Township of Medonte, now in the Township of Oro-Medonte, from the Agricultural/Rural (A/RU) Zone to the Agricultural/Rural Exception 216 Holding (A/RU*216(H)) Zone as shown on Schedule ‘A’ attached hereto and forming part of this By-law. 2. Section 7 – Exceptions to Zoning By-law as amended is hereby further amended by the addition of the following subsection: “7.216 *216 – EAST PART OF LOT 13, CONCESSION 4, MUNICIPALLY KNOWN AS 5094 LINE 4 NORTH (FORMER MEDONTE) “Notwithstanding any other provision in this By-law, a kennel for a maximum of eight (8) dogs is permitted on the lands denoted by the symbol *216, as shown on the schedules to this By-law. In addition, the following provisions apply: a) Minimum lot size 0.955 hectares b) Minimum setback from interior side lot line 3.65 metres (north east corner) 9.2 metres (north west corner) c) Minimum setback from rear lot line 24.4 metres d) Minimum Distance Separation between kennel facility and nearest residential dwelling 68 metres (dwelling to the south) 101 metres (dwelling to the east) 3. The portion of the lands zoned Agricultural/Rural Exception 216 (A/RU*216) shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By-law 97-95, as amended. The Holding Provision shall be applied to the construction of a kennel facility and shall not be removed until a Site Plan Agreement that is satisfactory to Council has been entered into. Page 105 of 116 15a) A Bylaw to amend the zoning provisions On lands de... 4. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. RD DAY BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 3 OF OCTOBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 106 of 116 15a) A Bylaw to amend the zoning provisions On lands de... Thiss is Schedule 'AA' to Byy-Law 20012-1665 passsed the 3rd daay of Occtober, 2012. Mayoor H.S. Hughees Clerrk J.. Douglass Irwin TOWNNSHIP OF ORO-MEDDONTE Page 107 of 116 15b) Being a Bylaw to provide for the regulation and pr... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-167 Being a By-law to provide for the regulation and prohibition of noises likely to disturb the public and/or the prevention of public nuisances and to Repeal By-Law No. 2009-024 (Noise By-law) WHEREAS Section 23.1(1) of the Municipal Act,2001, S.O. 2001, c.25, as amended, authorizes a municipality to delegate its powers and duties unde a person or body subject to the restrictions set out; AND WHEREAS Section128(1) of the Municipal Act,2001, S.O. 2001, c.25, as amended, provides that a local municipality may prohibit and reg public nuisance, including matters that, in the opinion of Counc cause public nuisance; AND WHEREAS Section 129(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,allows municipalities to prohibit or regulate noise; AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte deems it necessary and expedient to pass such a by-law; NOW THEREFORE the Council of the Township of Oro-Medonte enacts as follows: 1. That Appendix “A” and Schedules “A”, “B”, “C” and “D” attache this By-law. 2. That this By-law may be cited as the “Noise By-law.” 3. That By-law No. 2009-024 is hereby repealed in its entirety. 4. And That this By-law shall come into force and effect on the RD BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 3 DAY OF OCTOBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 108 of 116 15b) Being a Bylaw to provide for the regulation and pr... Appendix “A” to By-law No. 2012-167 1.0 DEFINITIONS: For the purpose of this By-law, the following definitions shall Applicant” “means a person or corporation having made an Application pursuant to this By-law. “Clerk” means the Clerk of The Corporation of the Township of Oro-Medont his or her designate; “Construction” means the erection, alteration, repair, dismantling, demolition structural maintenance, painting, moving, land clearing, earth moving, grading, excavating, the laying of pipe and conduit whether above or bel street and highway building, concreting, equipment installation and alteration and structural installation of construction components and material any purpose, and include work in connection therewith; “Construction Equipment ” means any equipment or device designed and intended for use in construction, or material handling, including but not limited to, air compressors, pile drivers, pneumatic or hydraulic tools, bulldo excavators, cranes, derricks, loaders, scrapers, pavers, genera haulers or trucks, ditchers, compactors and rollers, pumps, con graders, or other material handling equipment; “Council” means the Council of The Corporation of the Township of Oro-Med “Dwelling Unit” means one or more habitable rooms designed or intended for use by an individual or family, as independent and separate housekeeping establishment in which separate kitchen and sanitary facilities for the exclusive use of such individual or family, with a priv outside the building or from a common hallway or stairway insid building; “Farmer” means a person who is engaged in the agriculture business by usi land which includes the production of crops and/or the raising livestock.” “Inhabitants” means one or more persons who reside in, own or occupy property in the Township. “Livestock” means domestic animals, such as cattle, horses, pigs or poultry raised for home use or for profit, especially on a farm. “Noise” means any unwanted sound that is of such volume or nature that to disturb the inhabitants that is clearly audible at a point o “Officer” means a Municipal Law Enforcement Officer or Police Officer; “Point of Reception” means any point on the premise of a person, where noise or vibration originated from other than those premises is receiv “Township” means The Corporation of the Township of Oro-Medonte. Zoning By-law” “ means the prevailing Zoning By-law(s) in force and effect in the Township; Page 109 of 116 15b) Being a Bylaw to provide for the regulation and pr... 2.0 GENERAL PROHIBITIONS: 2.1 No person shall create the emission of noise resulting from an a Schedule “A” of this By-law that disturbs or are likely to distu Township. 2.2 No person shall cause the emission of noise resulting from an ac Schedule “A” of this By-law that disturbs or are likely to distu Township. 2.3 No person shall permit the emission of noise resulting from an a Schedule “A” of this By-law that disturbs or are likely to distu Township. 3.0 EXEMPTION 3.1 Section 2.1 does not apply to a person who creates or causes or emissions of noise in connection with any of the activities list this By-law. 4.0 GRANT OF EXEMPTION BY CLERK: 4.1 Notwithstanding Section 2.1 of this By-law, any person may make the Clerk of the Township requesting an exemption from such prov law. 4.2 The Clerk may grant such exemption, grant an alternative exempti such exemption. The Clerk may impose specific conditions on any exemption granted pursuant to this By-law. 4.3 If the Clerk refuses such exemption as per Section 4.2, the ap request such exemption from Council. 4.4 Every person applying for an exemption shall, at least fifteen ( prior to the event, provide the Clerk: 4.4.1 A completed application as set in Schedule “D” of this By-law. 4.4.2 Payment of the appropriate fee for an Application for Noise Exem set in Schedule “C” of this By-law. 4.5 An exemption granted shall specify the time period, not in excess of one (1) month, during which it is effective and may contain such conditions as 4.6 Notwithstanding Section 4.5, all request in excess of one (1) mo considered by Council and may contain such conditions as set out 4.7 Council shall be notified of the Clerk’s decision for each appli event. 4.8 The applicant shall take all reasonable and necessary actions to who may be affected by the granting of an exemption prior to the 4.9 Noperson shall breach any of the terms or conditions of an exempti the Township. Where a breach is caused or permitted by the appl breach shall immediately render the exemption null and void. Page 110 of 116 15b) Being a Bylaw to provide for the regulation and pr... 5.0 POWER OF ENTRY: 5.1 In accordance with Section 436(1) of the Municipal Act,2001, S.O. 2001, as amended, an Officer may enter upon land at any reasonable time f of carrying out an inspection to determine whether or not the pr By-law are being complied with. 6.0 ENFORCEMENT: 6.1 The enforcement of this By-law shall be conducted by an Officer a complaint. 7.0 OFFENCES 7.1 No person shall hinder or obstruct, or attempt to hinder or obst exercising a power or performing a duty under this By-law. Any alleged to have contravened any of the provision of this By-law themselves to the Officer upon request. Failure to do so shall obstructed or hindered the Officer in the execution of their d 7.2 Every person who contravenes any provision of this By-law is guilty of an offence and on conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O, 1990, c. p.33. 8.0 SEVERABILITY : 8.1 If a court of competent jurisdiction declares any section or pa law invalid, it is the intention of Council that the remainder of the By-law shall remain in force. Page 111 of 116 15b) Being a Bylaw to provide for the regulation and pr... Schedule “A” to By-law No. 2012-167 The following are Noise Prohibitions as per Section 2.1 of the B A. Persistent, howling, calling, whining or other similar persistent noise making by any domestic pet or any other animal kept or used for other than livestock. B. Noise made by yelling, shouting, hooting, singing or other boisterous activity after 11:00 p.m. and prior to 6:00 a.m. of the following day. C. The operation of any construction equipment without an effect intake muffling device. D. Noise caused by the erection, demolition, alteration or repai construction or construction equipment working upon a site with occupied dwelling unit on any day between the hours 10:00 p.m. the next day. E. Noise or sound made or created by any radio, stereo, phonogra address system, sound equipment, loud speaker, musical instrume electronic device designated to amplify sound or other sound-pr equipment, when the equipment is played or operated in such a m the sound or noise made or created thereby disturbs the peace, repose of any person. Page 112 of 116 15b) Being a Bylaw to provide for the regulation and pr... Schedule “B” to By-law No. 2012-167 The following are pursuant to Section 3.1 of the By-law: A. Any event where an approved noise exemption has been granted event. B. Municipal operations, including, but not limited to, snow cle garbage collection, and emergency services, undertaken by or on Township. C. Snow removal, making or grooming that is essential for the normal and safe operation of a business or residence. D. Noise caused by a farmer performing any agricultural operatio E. Discharging of fireworks as per the Township’s Fireworks By- F. Any event conducted on property zoned for such event in accordance with the Township’s Zoning By-law. G. Operation of equipment in conjunction with the Township’s Pit law. Page 113 of 116 15b) Being a Bylaw to provide for the regulation and pr... Schedule “C” to By-law No. 2012-167 NOISE EXEMPTION FEE Application for Noise Exemption $50.00 Page 114 of 116 15b) Being a Bylaw to provide for the regulation and pr... Schhedule““D” to Byy-law Noo. 2012-167 EEXEMPTTION APPPLICATIOON APPLLICATIONN FOR NOISE No.: __________________ EXEMPPTION Appprovalss (office use onlyy) Include with completted appliccation: Application fee paayment oof $50.000 Firre:________Date:___________ Writtenppermissioon from thhe propeerty owneer. Plaanning:________Date:___________ Site Plann Drawingg/Descripption of EEvent Traansportaation: ________Date:___________ Datte(s) of EEvent SStart TimeEndd Time Appplicant Innformatiion (Pleaase print)) Firsst Name LLast Namme Homme Addreess (Streeet Numbber and NName) CCityPosstal Codee Teleephone NNumber FaxNNumber Email Addresss Prooposed Loocation oof Event(ss)OOwner off Land (if differentt than applicant) Reaason for Exemptioon: ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ Sttatement of Factt – Imporrtant – PPlease reead careffully Immake thee followiing stateement off fact: 1.. The infformationn set forthh in this aapplicatioon is truee, accuratte and in all material respeects commplete. . I am awware thatt if an exeemptionis granteed I will coomply winnts of By-law No. 2.th the requireme 2012-167 and aany otherr relevantt statute or act. 3.. I am awware thatt a false SStatemennt of Facct may ressult in thee applicaation for aan exempption beinng refusedd. This Statemment of FFact wass made oon this ______ dayy of ________________________, 20______. Siggnature oof Appliccant _____________________________________________________________ Page 115 of 116 18a) Being a ByLaw to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-175 Being a By-Law to Confirm the Proceedings of the Council Meeting Wednesday, October 3, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, October 3, 2012, and in respect to each Motion, Resolution and o passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. RD BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 3 DAY OF OCTOBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 116 of 116