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09 27 2012 RTSG Agenda - MEETING CANCELLEDTOWNSHIP OF ORO RECREATION TECHNICAL SUPPORT GROUP  ROBINSON ROOM Thursday, September 27, 2012 TIME: 7:00 p.m.   Page 1.ADOPTION OF AGENDA a)Motion to Adopt the Agenda. 2.DISCLOSURE OF PECUNIARY INTEREST 3.ADOPTION OF MINUTES OF PREVIOUS MEETING: 2-5 a) 2012. 4.DEPUTATIONS: 5.COMMUNICATIONS: a) History Association. b) 6-11 Report No. RC2012 Services, re: Review of 2012 Parks Operations Issues. 12-31 d)Report No. RC2012 Services, re: RFP #RC2012 32-47 e) Special Events By Roads. 48-49 g)Tim Crawford, re: Leisure Activities. 6.NEXT MEETING DATE 7.ADJOURNMENT a) Page 1 of 49 3a) Minutes of the Recreation Technical Support Group me... THE TOOWNSHIPOF ORO-MMEDONTE RCREATIN TECHNICAL EEOO SUPPOT GROU RRPP MEETINGG MINUTESS CouncilChamberss Thursdaay, May 31, 2012TIMME: 7:10 p..m. 2010 – 22014 COUNNCIL Presentt: Mayor H.S. ughesCuncillor Klly Meyer, Chai HHooeer Coouncillor Marty Lancasster Reeta Regelinnk Tim CrawforddNaancy Stodddart Trracey Rynaard Staff: Shhawn Binnss, Director oof Recreatioon and Commmunity Seervices Marie Brissete, Committee Coordinato tr Jnette Teeter, Deputy Clerk aa Also Present: Councillor Joohn Crawfoord, Paul Maarshall, Joaanna McEwwen, Sue-Ellen Booyes 1.ADOOPTION OFF AGENDA a) Moton to Adot the Agenda. ipp MotionNo. RTSG120531-1 Movedy Crawfor, Secondd by Stodart bbddeedd It is recmmendedthat the aenda for te Recreation Technial Support Group meting oogghhoccee of Thurday, May 1, 2012 b received nd adopted. ss33eeaa Carrried. 2.DISCCLOSURE OF PECUNNIARY INTEREST None dclared. ee 114 Page of Page 2 of 49 3a) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes – Thursday, May 31, 2012. 3.ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Recreation Technical Support Group meeting held on March 29, 2012. Motion No. RTSG120531-2 Moved by Regelink, Seconded by Rynard It is recommended that the minutes of the Recreation Technical Support Group meeting of Thursday, March 29, 2012 be adopted as printed and circulated. Carried. 4.DEPUTATIONS: a) Paul Marshall and Joanna McEwen, re: Historic Shanty Bay Trail. Correspondence was distributed to members of the Group. Motion No. RTSG120531-3 Moved by Crawford, Seconded by Rynard It is recommended by the Recreation Technical Support Group 1. That the presentation presented by Paul Marshall and Joanna McEwen, re: Historic Shanty Bay Trail be received. 2. That it is recommended to Council that the proposal to have Old Historic Penetanguishene Road be designated as being of historical significance in the County of Simcoe be supported. 3. And That the County of Simcoe gives consideration to supporting the designation and signing the route accordingly. Carried. b) Sue-Ellen Boyes, Director of Development and Marketing, MacLaren Art Centre re: Application for Grant/Subsidy. Motion No. RTSG120531-4 Moved by Stoddart, Seconded by Regelink It is recommended by the Recreation Technical Support Group 1. That the information presented by Sue-Ellen Boyes, Director of Development and Marketing, MacLaren Art Centre re: Application for Grant/Subsidy be received. 2. And That it is recommended to Council that the request for the Application for Grant/Subsidy be supported in principle, in the context of previous historic Township publications. Carried. 24 Page of Page 3 of 49 3a) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes – Thursday, May 31, 2012. 5.COMMUNICATIONS: a) Correspondence from the Orillia Cycling Club, re: North Simcoe 75. Motion No. RTSG120531-5 Moved by Stoddart, Seconded by Rynard It is recommended by the Recreation Technical Support Group that the correspondence from the Orillia Cycling Club, re: North Simcoe 75 be received. Carried. b) Correspondence from Barb Jones, re: Historic Plaque - West Oro Church. Motion No. RTSG120531-6 Moved by Crawford, Seconded by Stoddart It is recommended by the Recreation Technical Support Group that the correspondence dated May 29, 2012 from Barb Jones, re: Request for Historic Plaque - West Oro Church be received and referred to the Oro-Medonte History Association. Carried. 6.CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. RTSG120531-7 Moved by Crawford, Seconded by Regelink It is recommended by the Recreation Technical Support Group that we do now go in Closed Session at 8:43 p.m. to discuss • acquisition/disposition of land. Carried. b) Motion to Rise and Report. Motion No. RTSG120531-8 Moved by Stoddart, Seconded by Rynard It is recommended by the Recreation Technical Support Group that we do now Rise at 9:37 p.m. and Report on the Closed Session Items 6c) Shawn Binns, Director of Recreation and Community Services, re: Acquisition / disposition of land (Parkland Acquisition). Carried. 34 Page of Page 4 of 49 3a) Minutes of the Recreation Technical Support Group me... Recreation Technical Support Group Minutes – Thursday, May 31, 2012. c) Shawn Binns, Director of Recreation and Community Services, re: Acquisition / disposition of land (Parkland Acquisition). Staff present: Shawn Binns, Director of Recreation and Community Services; Marie Brissette, Committee Coordinator; Janette Teeter, Deputy Clerk. Motion No. RTSG120531-9 Moved by Rynard, Seconded by Stoddart It is recommended by the Recreation Technical Support Group that Confidential Report No. RC2012-11, Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of land (Parkland Acquisition) be received. Carried. 7.NEXT MEETING DATE Thursday, June 28, 2012 at 7:00 p.m. 8.ADJOURNMENT a) Motion to Adjourn. Motion No. RTSG120531-10 Moved by Stoddart, Seconded by Crawford It is recommended by the Recreation Technical Support Group that we do now adjourn at 9:40 p.m. Carried. Councillor Meyer, Chair Marie Brissette, Committee Coordinator 44 Page of Page 5 of 49 5c) Report No. RC201221, Shawn Binns, Director of Recre... Council Meeting Minutes – September 5, 2012. g) Report No. RC2012-21, Shawn Binns, Director of Recreation and Community Services, re: Review of 2012 Parks Operations Issues. Motion No. C120905-21 Moved by Meyer, Seconded by Coutanche Be it resolved: 1. That Report No. RC2012-21, Shawn Binns, Director of Recreation and Community Services, re: Review of 2012 Parks Operations Issues be received and adopted. 2. That the Parkland Bylaw be amended to restrict the use of solid and liquid fueled barbeques. 3. That the permit parking and fees and charges Bylaws be amended to extend permit parking to 7 days a week between Victoria Day Weekend and Labour inclusively at the following locations: Bayview Memorial Park, Line 9 Boat Launch, Carthew Bay Boat Launch, Shanty Bay Launch and Shanty Bay Wharf. 4. That staff continue to investigate opportunities to improve the Line 9 Boat Launch and increase parking at the Carthew Bay boat launch. 5. And That the Clerk bring forward the appropriate By-laws for Council's consideration. Carried. h) Report No. RC2012-22, Shawn Binns, Director of Recreation and Community Services, re: RFP #RC2012-03 Supply and Install of Playground Equipment [To be distributed at the meeting]. Motion No. C120905-22 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2012-22, Shawn Binns, Director of Recreation and Community Services, re: RFP #RC2012-03 Supply and Install of Playground Equipment be received and adopted. 2. That the contract for the design, supply and installation of playground equipment at Bayview Memorial Park in the amount of $110,000 be awarded to ABC Recreation; 3. That the contract for the design, supply and installation of playground equipment at the Hawkestone Community Hall in the amount of $28,000 be awarded to Little Tykes; 4. And that the suppliers who responded to the Request for Proposals be thanked for their submissions and informed of Council’s decision under the Director of Recreation and Community Services' signature. Carried. 1319 Page of Page 6 of 49 5c) Report No. RC201221, Shawn Binns, Director of Recre... Page 7 of 49 5c) Report No. RC201221, Shawn Binns, Director of Recre... Page 8 of 49 5c) Report No. RC201221, Shawn Binns, Director of Recre... Page 9 of 49 5c) Report No. RC201221, Shawn Binns, Director of Recre... Page 10 of 49 5c) Report No. RC201221, Shawn Binns, Director of Recre... Page 11 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Council Meeting Minutes – September 5, 2012. g) Report No. RC2012-21, Shawn Binns, Director of Recreation and Community Services, re: Review of 2012 Parks Operations Issues. Motion No. C120905-21 Moved by Meyer, Seconded by Coutanche Be it resolved: 1. That Report No. RC2012-21, Shawn Binns, Director of Recreation and Community Services, re: Review of 2012 Parks Operations Issues be received and adopted. 2. That the Parkland Bylaw be amended to restrict the use of solid and liquid fueled barbeques. 3. That the permit parking and fees and charges Bylaws be amended to extend permit parking to 7 days a week between Victoria Day Weekend and Labour inclusively at the following locations: Bayview Memorial Park, Line 9 Boat Launch, Carthew Bay Boat Launch, Shanty Bay Launch and Shanty Bay Wharf. 4. That staff continue to investigate opportunities to improve the Line 9 Boat Launch and increase parking at the Carthew Bay boat launch. 5. And That the Clerk bring forward the appropriate By-laws for Council's consideration. Carried. h) Report No. RC2012-22, Shawn Binns, Director of Recreation and Community Services, re: RFP #RC2012-03 Supply and Install of Playground Equipment [To be distributed at the meeting]. Motion No. C120905-22 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2012-22, Shawn Binns, Director of Recreation and Community Services, re: RFP #RC2012-03 Supply and Install of Playground Equipment be received and adopted. 2. That the contract for the design, supply and installation of playground equipment at Bayview Memorial Park in the amount of $110,000 be awarded to ABC Recreation; 3. That the contract for the design, supply and installation of playground equipment at the Hawkestone Community Hall in the amount of $28,000 be awarded to Little Tykes; 4. And that the suppliers who responded to the Request for Proposals be thanked for their submissions and informed of Council’s decision under the Director of Recreation and Community Services' signature. Carried. 1319 Page of Page 12 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 13 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 14 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 15 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 16 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 17 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 18 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 19 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 20 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 21 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 22 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 23 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 24 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 25 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 26 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 27 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 28 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 29 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 30 of 49 5d) Report No. RC201222, Shawn Binns, Director of Recre... Page 31 of 49 5e) Shawn Binns, Director of Recreation and Community Se... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012 - Being a By-law to establish a system with respect to the issuanc events in the Township of Oro-Medonte (Special Events By-Law) WHEREAS sections 8, 9 and 11 of the Municipal Act, 2001, S.O. 2001, c. 25, confer broad powers on municipal councils to govern their affairs as they deem appropriate and to enact by- laws for broad purposes, including licensing and the issuance of and other systems of permissions; AND WHEREAS pursuant to section 126 of the Municipal Act, 2001, Council may pass by-laws to regulate cultural and recreational events, including public fairs and pursuant to section 129 of the Municipal Act, 2001 may pass by-laws to regulate and prohibit noise, vibration, odou and outdoor illumination; AND WHEREAS pursuant to Part XIV of the Municipal Act, 2001, Council may pass by-laws providing that a person who contravenes a by-law is guilty of an offences under its by-laws and generally to enforce its by-laws; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte s regulate the holding of special events in the Township of Oro-Medonte and deems it necessary and expedient to enact a by-law to govern the holding of special events on public or private property; NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte en follows: DEFINITIONS 1. 1.1 In this By-law: Advertising and Promotion Plan (a) “” means a written outline detailing the proposed advertising, promotional and marketing campaign regardi Special Event; Applicant (b) “” means the person or entity submitting, filing or making an application for a Permit; Clerk (c) “” means the Director of Corporate Services/Clerk of the Township or his or her delegate; Conservation Authorities (d) “” means the Lake Simcoe Regional Conservation Authority and the Nottawasaga Valley Conservation Authority; Council (e) “” means the Council of The Corporation of the Township of Oro- Medonte; Page 32 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 2 - Director (f) ÐÑ means the Director of Recreation & Community Services of the Township; Fire Safety Plan (g) ÐÑ means a written plan addressing fire protection and prevention procedures or safeguards to react to situations invol and fire hazards; Life Safety Plan (h) ÐÑ means a written plan to mitigate any emergencies or risks, which may occur on scene and outlines the procedures or safeguards to react to those situations, along with a plan to ad train anyone who is assisting with the event in those procedures Permit (i) ÐÑ means any permit issued in accordance with the provision of th By-law; Person (j) ÐÑ includes a corporation, business entity or group; Private Property (k) ÐÑ means any lands that are not a Township or Public Facility or any other public lands; Security Plan (l) ÐÑ means a written plan that establishes measures to ensure the safety, protection and precaution with respect to per property at, travelling to and from or in the vicinity of the Sp Site Plan (m) ÐÑ means a drawing or sketch of the subject area indicating the details of the event that shall include but not limited to booth entrances/exits and any other structure that is to be accompanie map displaying the size and location of the event; Special Event (n) ÐÑ means an activity or function, typically constituting a one time, annual or infrequently occurring eventwhich is more particularly described in Section 2.1, held within the boundaries of the Town which is not part of the normal operations of a business or inst Structural Plan (o) ÐÑ means a plan or drawing that sets out the location and particulars of any buildings or structures that are being erecte constructed or otherwise provided, whether permanent or temporar the subject area of the Special Event and will include a lightin Special Event is proposed to take place during non-daylight hour will minimize the impact or interference of illumination upon pr the vicinity of the Special Event; Township (p) ÐÑ means The Corporation of the Township of Oro-Medonte; Township or Public Facility (q) ÐÑ means lands, premises, road allowances, parks, property or buildings controlled by the Township or other government agencies. “Township Departments” (r) means any department within the Township. Page 33 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 3 - SPECIAL EVENTS FOR WHICH PERMIT IS REQUIRED 2. 2.1 No person shall hold, organize or sponsor any of the followi on a Township or Public Facility which attract more than 250 persons who participate or attend, or the following events or activities on which attract more than 1,000 persons who participate or attend, Township has granted a Permit for such event or activity (ÐSpeci such period of time as set out in the Permit: (a) parades, processions, marathons, bicycle races, adventure/ob races, recreational events, animal shows, car/automobile shows a other events which may utilize also the sidewalks or vehicular t portion of municipal streets, highways, parking lots or properti including facilities operated by the Township; (b) carnivals, bazaars, gatherings and similar events which offe activities as amusement rides or devices, games of skill, animal rides or exhibitions, food concessions or live entertainment; (c) outdoor concerts, festivals or entertainments offering live music or entertainment for public or private audiences; (d) organized scheduled contests and exhibitions; (e) marine events, including any prescheduled organized concentr watercraft, involving participants and/or spectators, of a compe non-competitive nature; (f) scheduled races, exhibitions or other events involving the o motorized vehicles or any type; (g) activities or events requiring a variance from the regulatio municipal department; (h) outdoor assemblies for religious and/or cultural purposes; (i) the showing of feature films, television commercials, docume educational films, television films, television network programs videos and commercial still photography. 2.2 Notwithstanding the events and activities set out in Section be required for any events or activities as set out in Subsectio such events or activities are part of the normal operations of a institution, which determination shall be made in the DirectorÓs discretion and which decision shall be final. Page 34 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 4 - ADDITIONAL EVENTS FOR WHICH PERMIT MAY BE REQUIRED 3. 3.1 Any events or activities taking place or occurring on Township or Public Facility that are not a Special Event may nevertheless require a Permit i of the Director, acting reasonably, such a Permit is necessary t safety of persons and the protection of persons and of property APPLICATION: CONTENTS AND FEE 4. 4.1 A complete application for a Permit under this By-law shall Director and submitted in the form appended in Schedule ÐAÑ acco application fee and deposit in accordance with Schedule ÐBÑ. 4.2 A complete application for a Special Event shall be filed no calendar days before the first date of the Special Event. Applic obtained from the TownshipÓs website or through the TownshipÓs R Community Services Department. APPLICATION: SUBMISSION AND PROCESSING REQUIREMENT 5. 5.1 A complete application shall either be granted, granted with by Council. The Applicant may be required to attend a pre-schedu discuss the Special Event with the Director. 5.2 If an application is submitted after the filing deadline set above, the Director may, in its sole and absolute discretion, up complete written submission from the Applicant outlining the rea time limits could not be met, amend the time limits set out in S and its decision shall be final. PERMIT APPROVAL PROCESS 6. 6.1 A Permit may be issued upon receipt and review of a complete Permit if, in the opinion of the Council, the following conditio reasonably controlled: (a) there is a demonstrated benefit to the businesses, residents of the Township by allowing the Special Event; (b) any proposed use of public property, right of way, or facili unreasonably interfere with the normal use of the property, righ facility by the Township or general public; (c) the Special Event does not present a safety or health risk t spectators or general public; (d) the Special Event is compatible with the surrounding area or neighbourhood with due consideration to acceptable increases in traffic, crowd, odour, vibration and other municipal concerns; Page 35 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 5 - (e) all comments/recommendations from pertinent and governing op departments (Fire, Building and Planning, Municipal Law Enforcem and agencies have been received and are in support of the Specia in written form or any concerns have been met to the satisfactio Director and from the following entities: (i) Conservation Authorities (if regulated), (ii) Ontario Provincial Police, (iii) Simcoe County Paramedic Services, (iv) Simcoe Muskoka District Health Unit, (v) Electrical Safety Authority, (vi) Alcohol and Gaming Commission of Ontario, (vii) any other entities as determined in the sole and absolute discretion of Council; and (viii) letters signed by the following: (1) the Commanding Officer (or his or her designate) of the Ontario Provincial Police, acting reasonably, certifying that in the officer's opinion appropriate arrangements have been made to provide adequate security and police protection for the event including crowd control, traffic control and police protection of the properties in the vicinity of the Special Event and confirming that satisfactory financial arrangements have been made to cover the cost of the policing services to be provided, (2) the Medical Officer of Health having responsibility for the Township, acting reasonably, certifying that, in the opinion of the officer, the arrangements proposed by the applicant for health and sanitary requirements and concerns will be adequate for the Special Event, (3) the Chief Fire Official (or his or her designate) of the Township, acting reasonably, certifying that a Fire Safety Plan for the exhibition or event has been approved, or that in the opinion of the Chief Fire Official such a plan is not required, and stating what, if any, deposit or security should be provided by the Applicant to cover the anticipated cost of providing fire protection services for the Special Event, and (4) the Emergency Services Manager (Ambulance) having responsibility for the Township, acting reasonably, certifying that, in the opinion of the officer, the Page 36 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 6 - arrangements by the Applicant for ambulance services will be adequate for the Special Event. 6.2 The Applicant shall submit a certificate of insurance eviden insurance coverage, in the amount of Five (5) Million Dollars ($ the Special Event. The insurance policy will name the Township a insured. 6.3 The Applicant shall agree in writing to indemnify and hold t public officials, officers, employees and agents completely harmless against any damages, suits, claims or losses that may arise as a direct or i the Special Event. PERMIT REQUIREMENTS 7. 7.1 Council may impose, as conditions to the granting of a Permi requirements and restrictions as will, in the sole discretion of health, safety and welfare of the general public and protect pro the recommendations of Township staff, Conservation Authorities, Provincial Police, Simcoe County Paramedic Services, Simcoe Musk Health Unit, Electrical Safety Authority and Alcohol and Gaming Ontario. Such conditions may include, but are expressly not lim (a) the payment of a fee or charge for the use or allocation of property and equipment not exceeding the actual costs incurred b Township in connection with the proposed activity; (b) the posting of security in the form of a performance bond or irrevocable letter of credit up to ninety (90) days after the co the Special Event, or other surety securing payment of the fee o referenced in Subsection 7.1(a), the estimated cost of any servi referenced in Subsection 7.1(c) and/or an amount satisfactory to Council to permit the reasonable rectification of damages to any premises, buildings or structures may be damaged or destroyed as a result of the Special Event; (c) the provision of adequate crowd control and traffic control, protection, food handling, washroom facilities, parking control, refuse disposal, and noise restrictions and, where applicable, t payment of such fees or charges to the Township or such external agencies as may be required for the provision of any such servic (d) the entering into an agreement with the Township providing f requirements in Subsections 7.1(a) to (c) and such other require may be imposed by the Township pursuant to this By-law, includin ApplicantÓs agreement to pay such other costs as may be incurred order to ensure the health, safety, protection and preservation and property which may be impacted by the Special Event; Page 37 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 7 - (e) the ApplicantÓs consent and/or supply to the Township of a c check if the Applicant is an individual or of its officers and d Applicant is a corporation. COMPLETE APPLICATION 8. 8.1 A complete application shall consist of a duly executed Appl form attached as Schedule ÐAÑ, written documentation of support municipal and government departments/agencies together with paym application fee. 8.2 In addition to any other requirements of this By-law, an app shall include copies of approvals from any of the following enti an interest in the Special Event, including but not limited to t (a) Ministry of the Environment for sewage disposal approvals on design flow rates exceeding 10,000 litres per day and written co from the provider of the disposal services. Where the design fl do not exceed 10,000 litres, the Applicant will apply to the Tow provide the name of the supplier providing sewage services and a related documents regarding designs and costs, and number of washroom units.; (b) Simcoe Muskoka District Health Unit for food services, water sanitary facilities and wastewater disposal; (c) Electrical Safety Authority for all electrical safety and construction issues; (d) Alcohol Gaming Commission of Ontario for any alcohol related licensed events; (e) Ontario Provincial Police; (f) County of Simcoe Paramedic Services; (g) Township Fire and Emergency Services; (h) Township Building Department. 8.3 In addition to any other requirements of this By-law, an app shall include the following: (a) Site Plan; (b) Emergency Life Safety Plan; (c) Security Plan (including crowd and traffic management); (d) Structural Plan; Page 38 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 8 - (e) Advertising and Promotion Plan (Signage); (f) Fire Safety Plan; (g) location of where signs will be placed on property; and (h) a plan which specifies the time lines for cleaning up and eq removal from any lands accommodating the Special Event. STAFF SUPPORT 9. 9.1 The Director is the main contact for Special Events in the T advise the Applicant which municipal departments the Applicant must obtain written support/comments from as may be necessary. OTHER REQUIREMENTS 10. 10.1 The issuance of a Permit under this By-law does not eliminate any requirement for any business licence or any other permit(s) or approvals as prescribed by any other municipal by-laws, rules and regulations or any other governmental agencies or laws. The Applicant will still be requ approvals as may be required from any other federal, provincial government or agency in order to carry out its Special Event in full compliance of all laws. These requirements shall be confirmed in writing from agency prior to the issuance of a Permit for a Special Event und 10.2 The requirements of the TownshipÓs Municipal Alcohol Policy adhered to where alcohol is provided, served or sold at a Specia within Township or public facilities. COMPLIANCE AND REFUSAL 11. 11.1 If an Applicant fails to comply with any of the provisions of this By-law, and any provisions of the Permit or any other by-laws of the Township, in addition to any other penalty, the Permit may be revoked at any time without not 11.2 If an application for a Permit under this By-law is denied, reconsidered at a subsequent occasion upon the Applicant address satisfaction of Council, the reasons given for the initial denia REVOCATION OF PERMIT 12. 12.1 At any time prior to the commencement or completion of the which a Permit has been issued pursuant to this By-law, the Perm revoked by the Township by written notice delivered to either ththe address of the Applicant as set out in the application, if: (a) the Township is satisfied that incorrect or false informatio nature was submitted in support of the application for the Permi Page 39 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 9 - (b) the Medical Officer of Health, acting reasonably, advises th writing that he or she is no longer of the opinion that the heal sanitation arrangements for the event are satisfactory, or that and sanitation requirements are not being maintained; (c) the Commanding Officer of the Ontario Provincial Police, or designate, acting reasonably, advises the Township in writing th notwithstanding any letter provided pursuant to paragraph 6.1(e) this By-law, he or she is of the opinion that the arrangements f and police protection for the Special Event will not be adequate arrangements have not been carried out; (d) the Chief Fire Official of the Township, acting reasonably, Clerk or Director in writing that he or she is no longer of the the approved Fire Safety Plan for the Special Event is satisfact (e) the Council is satisfied that any other arrangements or facilities proposed by the Applicant for the Special Event have not been put into pl carried out and Council considers it to be a cause for serious c OFFENCE 13. 13.1 Any person who contravenes any provision of this By-law is and is liable, (a) on a first conviction, to a fine of not more than $10,000; a (b) on any subsequent conviction, to a fine of not more than $25 13.2 Despite Section 13.1, where the person convicted is a corpo (a) the maximum fine in Subsection 13.1(a) is $50,000; and (b) the maximum fine in Subsection 13.1(b) is $100,000. 13.3 Where a person is convicted of an offence for contravening in which the conviction has been entered, and any court of compe thereafter, may make an order prohibiting the continuation or re offence by the person convicted. 13.4 Where a person is convicted of an offence for contravening in which the conviction has been entered, and any court of compe thereafter, may order the person to rehabilitate and rectify any disturbed to its original state and condition. SHORT TITLE 14. 14.1 This By-law may be referred to as the Special Events By-law SCHEDULES 15. 15.1 The following schedules shall form part of this By-law: Page 40 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 10 - (a) Schedule ÐAÑ Î Application Form; (b) Schedule ÐBÑ Î Fee Schedule. INTERPRETATION & VALIDITY 16. 16.1 Any reference to a statute, regulation or other legislation include such statute, regulation or other legislation or provisi amended, revised, re-enacted and/or consolidated from time to ti predecessor or succession legislation thereto. 16.2 Words importing the singular number shall include the plura importing the masculine gender shall include the feminine, and t the foregoing also applies, unless the context of the by-law oth 16.3 If a court of competent jurisdiction declares any provision of this By-law to be invalid or to be of no force and effect, it Council in enacting this By-law that the remainder of this By-la force and be applied and enforced in accordance with its terms t extent possible according to law. ADMINISTRATION 17. 17.1 This By-law shall be administered by the Director. EFFECTIVE DATE OF BY-LAW 18. 18.1 This By-law shall come into force and take effect on the da thereof. th READ A FIRST, SECOND AND THIRD TIME AND PASSED THIS 13 DAY OF JUNE 2012. ____________________________ Mayor H.S. Hughes ____________________________ Clerk, J. Douglas Irwin Page 41 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - SCHEDULE “A” Township of Oro-Medonte Special Event (ref By-Law 2012- ____) APPLICATION FORM 1) DATE:________________________________________________________ NAME OF APPLICANT:_____________________________________________ ADDRESS:_______________________________________________________ _______________________________________________________________ _______________________________________________________________ LOCATION OF SPECIAL EVENT: ____________________________________ PHONE NUMBER:___________________________________________________ TYPE OF EVENT APPLIED FOR - LIST EVENTS:_______________________ _______________________________________________________________ DATE OF EVENT:_________________________________________________ TIME/HOURS:____________________________________________________ 2) PROOF OF INSURANCE, ACCORDING TO SECTION 6.2 OF BY-LAW GENERAL LIABILITY AND PROPERTY DAMAGE, ACCEPTABLE TO THE TOWNSHIP, BUT NOT LESS THAN 5 MILLION DOLLARS ($5,000,000.00). THE TOWNSHIP OF ORO-MEDONTE MUST BE NAMED AS ADDITIONAL INSURED ON THE APPLICANTÓS CERTIFICATE. NAME OF INSURANCE COMPANY AGENT AND POLICY NUMBER: ________________________________________________________________ Page 42 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 3) FOOD AND BEVERAGE TO BE SOLD(please describe): Alcohol Non-Alcohol ________________________________________________________________ _______________________________________________________________ _______________________________________________________________ 4) IS SECURITY CONFIRMED AS PROPOSED IN SECTION 7.1(b)? _______________________________________________________________ 5) CHECKLIST OF THE RESOURCES AVAILABLE: _______________________________________________________________ 6) LETTER OF COMPLIANCE (to be filed with the application, if ap TO BE INCLUDED AS FOLLOWS: TOWNSHIP OF ORO-MEDONTE FIRE CHIEF:_____________________ INSURANCE:_____________________________________________________ SIMCOE MUSKOKA DISTRICT HEALTH UNIT: __________________________ ONTARIO PROVINCIAL POLICE:_____________________________________ CHIEF BUILDING OFFICIAL ___________________________________ WRITTEN APPROVAL OF (PRIVATE PROPERTY OWNER/MUNICIPAL) _______________________________________________________________ PROVIDE A SITE PLAN WHICH WILL INCLUDE THE FOLLOWING: a) LOCATION AND SIZE OF EVENT - PROVIDE A SCALED MAP _______ b) DRAWING OF SITE OF EVENT - SHOWING LOCATION OF EMERGENCY ENTRANCES/EXITS, BOOTHS, ETC. _______________ c) WASHROOM FACILITIES, WATER STATIONS, FIRST AID __________ d) PARKING CONTROL, GARBAGE DISPOSAL PLAN ________________ e) SIGNAGE __________________________________ Page 43 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - f) NOTIFICATION IN WRITING OF ROAD AUTHORITY:_______________________________________________ ___________ Page 44 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - 7) FEE: (cheque to be included with application) _______________ A registered Charitable Organization may submit a written reque waived. 8) SPONSORS OF THE EVENT: ______________________________________ 9) DISCLAIMER: NO WORKER (at this Event) SHALL BE CONSIDERED AN EMPLOYEE OF TH TOWN. 10) DECLARATION As the Applicant named herein, I hereby make this application a read the By-law Number 2012-___ and agree to abide by and post s of the Special Event. DATED THIS ________ DAY OF ________________, 201__ APPLICANT/SPONSOR THIS LICENCE IS HEREBY GRANTED (1 copy to applicant, 1 copy to Township) AND IS IN EFFECT FOR THE PERIOD I agree to allow the Township of Oro-Medonte, its employees, agents and contractors to enter upon the property for the purposes of conducting surveys, inspections and tests that may be necessary to this application. I also agree to pay a non-refundable fee and provide a deposit as established by Schedule ÐBÑ at the time of filing this application and any costs which exceed the deposit amount. I fully understand that no assurance is being given that the payment of the fee and/or deposit will result in approval of the application. CLERK Page 45 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - Special Events Application Process Steps: i Consultation with the Director Î assignment of file number, Special Event and name of main contact ii Applicant obtains necessary documentation to complete applic to submission for approval iii Applicant submits individual agency/department requests for approval quoting file number and name iv Applicant returns all completed documentation to Director fo Applicant must include insurance certificate/letter of intent fr the application is denied). v Council approves with conditions or denies application for Pe Special Event Page 46 of 49 5e) Shawn Binns, Director of Recreation and Community Se... - SCHEDULE “B” Township of Oro-Medonte Special Event (ref By-Law _______) Fee Schedule (to be determined) The fees outlined in Schedule ÐBÑ are for the purposes of the To be required to pay other municipal/governmental fees or charges support/confirmation from such specific departments, agencies an the purposes of this application and those fees/charges are in a EVENT TYPE APPLICATION FEE DEPOSIT REQUIRED* 1,000-5,000 attendees $<*>.00 $<*>.00 5,001-10,000 attendees $<*>.00 $<*>.00 10,000 + attendees $<*>.00 $<*>.00 * The deposit amounts is in addition to application fee. Note: The deposit shall be used as a working fund to cover ongoi engineering costs etc., and internal administrative costs incurr processing of this application. A Special Event Permit will not have been paid and/or secured. If there are any remaining funds returned to the Applicant following issuance of the Permit. 12591722.1 Page 47 of 49 5g) Tim Crawford, re: Leisure Activities. Expanded Recreational Programs – some thoughts by Tim Crawford I am fully aware of the reputation certain other localities have in what might be called the arts, (Barrie and Orillia have thriving programs, particularly in music, but also in the other fine arts. Small Parry Sound has an unbelievable music program – all for the benefit of the community at large, and their citizens in particular). O-M has an excellent parks and recreation program related to what could be called “physical recreation.” There seems to be excellent leadership promoting this, both in Council and at the staff level. Those leaders are to be commended for what has been accomplished and the futuristic planning they have developed. The RailTrail is an example of a remarkable feature and Township recreational resource. It might be time to find similar leadership to promote ‘other recreational activities that do not focus on physical movement’ commonly referred to as the arts, but that term unfortunately has too narrow a meaning. For lack of a better phrase we could use 1 the term “mental recreation”. It is respectfully suggested that there should be a 5-year 1 Mental recreation could involve anything that mainly engages the mind, with little or no physical activity. Yes, it would include the arts, but extend well beyond that limited and often mis-understood term. What immediately follows includes: i) mental recreation that is simply interesting and entertaining (light stuff), ii) recreation that mainly uses the mind, or broadens the mined, and, iii) recreation that develops one’s latent talents (talents mainly based in the mind, such as authoring and composing, and psycho-motor talents the require considerable training of the mind and body, such as learning to play a musical instrument). Intermixed with ii) and iii) above is the remarkable human trait of creativity. As examples, included could be light entertainment such as: certain games, card games, chess, bridge; information about beating the odds – determining the odds of winning a big lottery, or simply winning at a game at Casino Rama, etc. (Light stuff.) There could be recreational activities that combine entertainment with broadening the mind, perhaps even developing latent talent such as: listening to or performing music, including workshops on music appreciation, song writing, composing, using music processing software; watching or performing dance; drawing, painting, sculpting, including workshops on what might called art appreciation; the lost art of penmanship and calligraphy “how to teach your granddaughter how to handwrite” (they’ve stopped teaching it in schools); modern mathematical shapes – the new ‘art’ of geometry (mainly based in increasingly popular computer software), and; geometry in nature. [The geometry most of us learned in schools is about 5% of the new geometry – and the most boring part of it. The whole point of mentioning this is, many people (including O-M citizens) who might truly enjoy this new spectacular geometry, don’t even know it exists! This holds true for many of the topics listed in this footnote. Creating awareness in a wide variety of fields, enriches. Applying creativity enriches even more.] There could be various programs designed to enable persons to enjoy something which up to now has been totally foreign to them, such as “understanding curling”; horseback riding – what is dressage?; cricket, genealogy, and any other form of entertainment for some reason others seem to enjoy. “Why do they enjoy these things – it seems boring to me!?” Learning why and in turn perhaps learning to enjoy them yourself, could enrich a person, especially a retired person – broadening her/his interests. (This writer is now finding curling somewhat interesting to watch on TV, but has numerous “dumb” questions he’d like to ask about the rock or stone, and about some of the rules. The announcers never comment on that which is obviously well-known by curlers but not by the non-curler. I’d like to spend an evening with a knowledgeable curler and ask ‘dumb questions’ – I’d then enjoy watching curling more. In fact, although I do not want to learn to curl, it would be fun to go on the ice just once, and try to hit the button. Or send a slow rock down the ice with a fierce spin on it, just to see what happens. Then I’d appreciate more the talent I see on TV. I see a number of these new programs as being one-nighters.) There could be various forms of writing/authoring, such as writing your own memoirs, or a current history of your family, or of your community. [We now need people writing about our local history of the 1940's, ’50s and ’60s – within the next 10 to 30 years the ‘first person history of these decades’ will be lost for ever, unless we get people writing about it now. Much of the Medonte book came from those who were seniors 10-15 years ago and are not gone. Had the Medonte book not been written...] There are activities related mainly to thinking which stimulates the brain, expanding the brain and keeping it active such as: discussion groups with themes based on all the various sciences (the cosmos; the quantum world (which has become absolutely amazing, once you understand it just a tiny bit); archeology; anthropology; brain science; (the new stuff they are discovering about the brain’s function is remarkable; etc.); comparative religion; certain themes based on history; political models – the function of our senate!; law, particularly practical law for the ordinary person – wills, estate management, financial power of attorney, power of attorney for personal care (living wills), etc.; social trends and futurism [I’d love to lead that group!]; down-to- earth economics; psychology such as ‘of children’, or ‘of the teenage brain,’ or ‘in sports’; relaxation techniques and the benefit of mental imagery in ones health, in preparation for performances, in sports training; philosophy – such as morality, and include fallacies, bigotry, bias, prejudice; UFOs and conspiracy theories. Perhaps there might be a demand or need for carefully balanced discussions on key social issues: gay marriage, abortion, euthanasia, capital punishment, and maybe even a more liberal approach to ‘the religion of others,’ which might touch on the church and state issue. Could such issues be discussed in an absolutely 1 Page 48 of 49 5g) Tim Crawford, re: Leisure Activities. plan to significantly expand programs related to mental recreation (if you don’t particularly like that term, substitute “the arts”!), along the outline in footnote 1. The excellent long-term recreational plan the Townships now has, when it is updated, as it will be updated from time to time, could be augmented by including in it a vision for 23 the arts. Our ever-increasing seniors demographic would be users of such a widely expanded mental recreational program, (including the use of the hall mentioned in footnote 2) but the program would also attract home-keepers, and perhaps some who quit school too soon and now wish to learn. Every citizen would be encouraged to develop their latent talents – and every one of us has some of those! Although we might be perceived to be a rural community, we are becoming ever-so- much more cosmopolitan, whether we like it or not. This vision, if it comes about, would give our municipality a better balance – a more rounded recreational program. Our municipality would then rank up there with all other progressive municipalities. Respectfully submitted, Tim balanced and respectful way? The more we learn about how others think the more tolerant will be our society. The activities should not appear threatening or embarrassing. For example, for art appreciation: “You don’t need to apologize for knowing little about fine painting, and now wish to know what others see that is so interesting in them.” Or, for music appreciation: “Beethoven’s music is boring, until you notice a couple of interesting things in it, then it’s kind of fun to listen to.” Or “What was it about The Beatles that radically changed popular music?” Or, “Going to the symphony/ballet/opera would be boring, right? Tell me why it isn’t – I’m a real skeptic.” The Bottom Line An O-M citizen might reflect as follows: “I think I have a few hidden talents that I’ve not up to now had the opportunity to explore and I might be a bit creative but I just don’t know: now I have the time and the inclination to explore those talents and that creativity.” Or, “I’m really curious about some things. I want to exercise my mind, in fact I want to broaden my mind. Any suggestions?” And Oro-Medonte answers: “yes, you bet – hold onto your hat”. If this concept is fully applied over the next 10 years, the Township could become a model, right across Canada, for having an outstanding “comprehensive recreational program designed to appeal in some way to every one of its citizens”. 2 The following is an example or a scenario of something along this line that could be used as an ultimate, grand objective around which mental recreation (or the arts) could be centred: Assume that within the next 10 years it is determined that the Township needs a new multi-purpose hall. By then hopefully the economy will have turned around, and grants from all sources are becoming more available. The hall is constructed. It could be designed in either of two forms: (a) a simple enclosed space that could be adapted for almost for anything, or, (b) it could be more carefully designed with some additional features (grants would be available to pay for these additional features) so that it also functions as a fine performance hall The hall could be the centre of some of the Township’s new, broader recreational program (particularly performance- centred recreation including a wide variety of music, and perhaps to a lesser extent dance, and drama). Aside from the diverse functionality of the hall, there would be a prestige factor that all citizens could silently enjoy, that is, having in our Township a fine hall for performances and presentation meetings. 3 The small town of Parry Sound has the perfect model for O-M to use for a multi-purpose hall.. With a little extra thought and extra grant money, they made their multi-purpose hall look not like a barn, but a reasonably elegant theatre, and, due to planning, it has good acoustics. With ease its ‘disappearing seating’ can be collapsed and it can be converted into an elegant banquet hall, for wedding receptions etc. The concept has been brilliantly thought-out and the complex (which includes the Bobby Orr Museum which resulted in them acquiring extra grant money) is a community treasure. And it was mainly paid for by grants and a few large donations. (Google: The Stockey Centre or www.stockeycentre.com) 2 Page 49 of 49