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09 26 2012 Council Agenda THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS low Townshipo� Wednesday, September 26, 2012 Prow Heritage,Exciting Future 5:30 p.m. - Closed Session 7:00 p.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, Chief Administrative Officer, re: Labour relations/employee negotiations (Collective Bargaining/Business Continuity). d) Jerry Ball, Director of Transportation and Environmental Services re: Personal matters about an identifiable individual (Drainage Access). [Addenda] e) Doug Irwin, Director of Corporate Services/Clerk, re: Litigation affecting the municipality (Lakeshore Promenade). [Addenda] 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 6-15 a) Minutes of Council meeting held on September 12, 2012. 16-25 b) Minutes of the Committee of Adjustment meeting held on September 20, 2012. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Page 1 of 165 Council Meeting Agenda - September 26, 2012. Page 9. DEPUTATIONS: 26-36 a) Alice Grottoli, Communications Coordinator, re: Community Connection/211 Central East Ontario. 37-41 b) Brian Graham, BCS Energy Inc., re: Request for Support for Roof-Top Solar Project, Scott Jermey, 2001 15/16 Sideroad East. 10. REPORTS OF MUNICIPAL OFFICERS: 42-44 a) Report No. F12012-19, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts—August 31, 2012. 45-55 b) Report No. CS2012-033, Doug Irwin, Director of Corporate Services/Clerk, re: Draft Noise By-law No. 2012-167. 56-62 c) Report No. DS2012-046, Andria Leigh, Director of Development Services re: Proposed Zoning By-law Amendment 2012-ZBA-04 (Fraccaro), 5094 Line 4 North [deferred from September 12, 2012 meeting] [To be distributed at the meeting]. 63-70 d) Report No. DS2012-047, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2006-SUB-02, 1802281 Ontario Ltd. (Whispering Creek Estates), West Part Lot 11, Concession 5 (Oro), Township of Oro-Medonte. 71-76 e) Report No. DS2012-048, Andria Leigh, Director of Development Services, re: Site Plan Agreements (Democrat Maplewood Limited) 2012-SPA-19, Lot 8, Plan 51M-957, 2012-SPA-20, Lot 128, Plan 51M-957 (Former Township of Oro) [Refer to Items 15 b), c), d) and e)]. 77-81 f) Hugh Murray, Acting Fire Chief, re: Fire Marshal's Communique No. 2012-04, Use of Farm Buildings for Assembly Occupancy. 11. REPORTS OF MEMBERS OF COUNCIL: 82 a) Mayor H.S. Hughes, correspondence dated September 18, 2012 from Karen Leibovici, Federation of Canadian Municipalities, re: Second round of nominations for the Queen's Diamond Jubilee Medal. 12. CONSENT AGENDA: 83-84 a) Announcements of Interest to the Public • Active Transportation Walk, Shanty Bay, Saturday, September 29, 2012. • Thanksgiving Lunch and Tea Room, Carley Community Hall, Saturday, October 6, 2012. 85-91 b) Minutes of the Midland Library Board meeting held on July 26, 2012. Staff Recommendation: Receive. 92 c) Correspondence dated September 11, 2012 from Jaclyn Bell, Barrie Area Physician Recruitment, re: Request for Financial Support. Staff Recommendation: Receive and Refer to 2013 Budget Deliberations. Page 2 of 165 Council Meeting Agenda - September 26, 2012. Page 12. CONSENT AGENDA: 93 d) Correspondence dated September 17, 2012 from Wes Crown, Chair, Sustainable Severn Sound Steering Committee re: Severn Sound Sustainability Plan Implementation. Staff Recommendation: Receive and Refer to 2013 Budget Deliberations. 94-99 e) Correspondence dated September 4, 2012 from Tony Katarynych, Orillia & Area Physician Recruitment & Retention Committee, re: 2012 Year-End Forecast and Proposed 2013 Budget. Staff Recommendation: Receive and Refer to 2013 Budget Deliberations. 100-103 f) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting held on July 17, 2012 and Proposed 2013 Budget. Staff Recommendation: Receive. 104 g) Correspondence dated August 28, 2012 from Canadian Union of Public Employees (CUPE) and the Ontario Coalition for Better Child Care (OCBCC), re: Proclamation Request, Wednesday, October 24, 2012 as "Child Care Worker& Early Childhood Educator Appreciation Day". Staff Recommendation: Receive, Proclaim, Post to Township Website. 105-106 h) Correspondence dated September 10, 2012 from The Honourable Diane Finley, Minister of Human Resources and Skills Development, re: National Seniors Day 2012 - October 1, 2012. Staff Recommendation: Receive. 107 i) Correspondence received September 18, 2012 from Don Head, Commissioner, Correctional Service Canada, re: Request to Proclaim November 18-25, 2012 Restorative Justice Week 2012. Staff Recommendation: Receive 13. COMMUNICATIONS: 108-114 a) Correspondence dated September 5, 2012 from John M. Quick, re: David Campbell, 4325 Vasey Road, Zoning By-Law Amendment Application. 115 b) Correspondence dated September 7, 2012 from David J. Smith, Oro Design & Manufacturing, re: Request to Purchase 1 Small Crescent. 116-119 c) Correspondence dated September 19, 2012 from John Braun, re: Request to Purchase Block B, Plan M118, adjacent to 27 Evlyn Crescent. 120-122 d) Correspondence dated September 18, 2012 from Caren Layzell, re: Request to Purchase Part of Simcoe Road. 123 e) Invitation to the 2012 Sustainability Summit, Sustainable Severn Sound, Lakehead University Orillia, October 18, 2012. 124-127 f) Correspondence dated September 10, 2012 from Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority, re: Oro-Medonte Letter dated March 28, 2012 regarding NVCA Member Reduction. Page 3 of 165 Council Meeting Agenda - September 26, 2012. Page 13. COMMUNICATIONS: 128 g) Correspondence dated September 20, 2012 from Peter & Debra Shelswell re: Request for Temporary Parking Exemption, October 5-8, 2012, Images Studio Tour. 14. NOTICE OF MOTIONS: None. 15. BY-LAWS: 129-134 a) By-Law No. 2012-169 A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Oro-Medonte Minor Hockey Association for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By-law No. 2010-129. 135-146 b) By-Law No. 2012-170 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 8, Plan 51 M-957, as in 58533-0232 LT ROLL # 4346-010-003-26508 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE. 147-148 c) By-Law No. 2012-171 A By-law to remove the Holding symbol On lands described as follows: Lot 8, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26508. 149-160 d) By-Law No. 2012-172 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 128, Plan 51 M-957, as in 58533-0352 LT ROLL # 4346-010-003-26628 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE. 161-162 e) By-Law No. 2012-173 A By-law to remove the Holding symbol On lands described as follows: Lot 128, Plan 51M-957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26628. 163-164 f) By-Law No. 2012-174 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Shawn Still Roll # 4346-020-005-03823 Lot 23, Plan M174 5305 Line 7 North Township of Oro-Medonte, County of Simcoe. Page 4 of 165 Council Meeting Agenda - September 26, 2012. Page 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY-LAW: 165 a) By-Law No. 2012-166 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 26, 2012. 19. ADJOURNMENT: a) Motion to Adjourn. Page 5 of 165 6a) Minutes of Council meeting held on September 12, 201 ... THE TOWNSHIP OF ORO-MEDONTE REGULAR COUNCIL MEETING MINUTES Hawkestone Community Hall Torte of 3 Allen Street Hawkestone Olt Prvsid Heritage,Exciting hove Wednesday, September 12, 2012 TIME: 7:00 p.m. 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel Coutarnhe Staff Robin Dunn, Chief Ad, , ni- ative Officer; Paul Gravelle, Director of Present: Finance/Treasurer/Depu . CAO; Andria Leigh, Director of Development Services; Jerry Ball, Direc r of Transportation and Environmental Services; Donna Hewitt, Dig rctor of Corporate & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Tamara Obee, Manager Health & Safety, Human Resources; Janette Teeter, Deputy Clerk; Samah Othrnan, Executive Assistant, Corporate Communications Specialist; Darcy Brooke-Bisschop, Administrative Assistant; Rob Jermey, Acting Operations Chief; Kent Monkman, Captain; Melanie Brown, Firefighter Also Steve Crawford, Nora Hoyer, Spiro & Judy Catania, Christa Hutchins, Bev Present: LeMay, Dan Murphy, Judy Cavanaugh, Sandra Golyh, Marilyn Lamb, Senti rasa, Joanne Beaudry Larocque, Susy, Andrew, Joseph McIntyre, Chris Shelswell, Yeb Jermey, Ann Truyens, Al Bartlett, Russ & Jacob Bartlett, Mike Borrelli, Lorys Fraccaro, Alana DeChesette 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. Page 1 of 10 Page 6 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C120912-1 Moved by Hough, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, September 12, 2012 be received and adopted, as amended, to add Item 5c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Collective Bargaining) and defer Items: 10c) Report No. DS2012-046, Andria Leigh, Director of Development Services re: Proposed Zoning By-law Amendment 2012-ZBA-04 (Fraccaro), 5094 Line 4 North; and 15b) By-Law No. 2012-165, A By-law to amend the zoning provisions on lands described as follows: Concession 4, East Part of Lot 13, 5094 Line 4 North, Township of Oro-Medonte, County of Simcoe, Roll # 4346-020-002-04600. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST' None declared. 4. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 5. CLOSED SESSION IT a) Motion to go In Closed Session. Motion No. C120912-2 Moved by Crawford, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 8:20 p.m. to discuss • labour relations/employee negotiations. Carried. Page 2 of 10 Page 7 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. b) Motion to Rise and Report. Motion No. C120912-3 Moved by Hough, Seconded by Meyer Be it resolved that we do now Rise at 10:08 p.m. and Report on Closed Session Item 5c) Robin Dunn, Chief Administrative Officer re Labour relations/employee negotiations (Collective Bargaining). Carried. c) Robin Dunn, Chief Administrative Officer, re: Labour relations/employee negotiations (Collective Bargaining). The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Jerry Ball, Director of Transportation and Environmental Services; Andria Leigh, Director of Development Services; Tamara Obee, Manager, Health & Safety, Human Resources; Janette Teeter, Deputy Clerk. Motion No. C120912-4 Moved by Lancaster, Seconded by Crawford Be it resolved that the confidential correspondence, re: Labour relations/employee negotiations (Collective Bargaining) be received and that staff proceed as directed. Carried. 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on September 5, 2012. Motion No. C120912-5 Moved by Meyer, Seconded by Hough Be it resolved that the draft minutes of the Council meeting held on Wednesday, September 5, 2012, be adopted as printed and circulated. Carried. Page 3of10 Page 8 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. b) Minutes of Oro-Medonte History Association meeting held on June 18, 2012. Motion No. C120912-6 Moved by Crawford, Seconded by Lancaster Be it resolved that the minutes of Oro-Medonte History Association meeting held on June 18, 2012 be received. Carried. Motion No. C120912-7 Moved by Meyer, Seconded by Crawford Be it resolved 1. That the request for the West Oro Baptist Church signage be received. 2. That the West Oro Baptist Church be requested to bring forward a detailed proposal for Council's consideration. 3. And That the West Oro Baptist Church be notified of Council's decision under the Director of Recreation and Community Services' signature. Carried. 7. RECOGNITION OF ACHIEVEMENTS: a) Joseph McIntyre, re: 1st Place, Intermediate Black and White Poster Level, The Royal Canadian Legion National Poster and Literary Contests. Joseph McIntyre was recognized by Mayor H.S. Hughes and members of Council for receiving 1st Place for the Intermediate Black and White Poster Level for The Royal Canadian Legion National Poster and Literary Contests. b) Joanne Larocque, re: Publication Accomplishment of"Anaiah" in the "Unleashed Ink" — Anthology. Joanne Larocque was recognized by Mayor H.S. Hughes and members of Council for her Publication Accomplishment of"Anaiah" in the "Unleashed Ink" —Anthology. 8. PUBLIC MEETINGS: None. Page 4 of 10 Page 9 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. 9. DEPUTATIONS: a) Mike Borelli, re: Cheque Presentation to Oro-Medonte Firefighters Association, Ice Floe Slo-Pitch Tournament held on July 14, 2012. Mike Borelli presented a cheque to the Oro-Medonte Firefighters Association. 10.REPORTS OF MUNICIPAL OFFICERS: a) Report No. CS2012-032, Doug Irwin, Director of Corporate Services/Clerk, re: Municipal Law Enforcement Occurrence Report June-August 2012. Motion No. C120912-8 Moved by Lancaster, Seconded by Crawford' Be it resolved that Report No. 2012-032, Doug Irwin, Director of Corporate Services/Clerk, re: Municipal Law Enforcement Occurrence Report June-August 2012 be received for information. Carried. b) Report No. DS2012-045, Andria Leigh, Director of Development Services re: Proposed Zoning By-law Amendment Application 2012-ZBA-05 (General Amendment Kennels), Township of Oro-Medonte [Refer to Item 15a)]. Motion No. C120912-9 Moved by Meyer, Secon exby ug h Be it resolved 1. That Report No. DS2012-045, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment Application 2012-ZBA-05 for General Zoning By-law Amendment-Kennels, Township of Oro-Medonte be received and adopted. 2. That Zoning By-law Amendment Application 2012-ZBA-05 a general amendment to the Comprehensive Zoning By-law 97-95, as amended, for kennels be approved by Council. 3. And That the appropriate By-law be brought forward for Council's consideration. Carried. Page 5 of 10 Page 10 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. c) Report No. DS2012-046, Andria Leigh, Director of Development Services re: Proposed Zoning By-law Amendment 2012-ZBA-04 (Fraccaro), 5094 Line 4 North [Refer to Item 15b)] [to be distributed at meeting]. This item was deferred. 11.REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes re: October 3, 2012 Council Meeting, Rescheduling of Commencement Hour. Motion No. C120912-10 Moved by Evans, Seconded by Lancaster Whereas it is deemed necessary to reschedule the commencement hour of the October 3, 2012 Council meeting. Now Therefore Be it resolved that the October 3, 2012 Council meeting commencement hour be rescheduled to 2:00 p.m. - Open Session. And That notice of the rescheduling of the October 3, 2012 Council meeting commencement hour be osted in accordance with.Section 3,2 i) of Procedural By-Law No. 2011-011. Carried. b) Councillor Lancaster, re: Active Transportation Walk, Shanty Bay, Saturday, September 29, 2012. Motion No. C120912-11 Moved by Hough, Seconded by Meyer Be it resolved that the correspondence presented by Councillor Lancaster, re: Active Transportation Walk, Shanty Bay, Saturday, September 29, 2012 be received. Carried. Page 6of10 Page 11 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. 12.CONSENT AGENDA: a) Announcements of Interest to the Public: 1. 2012 Oro World's Fair Schedule, September 14-15, 2012. 2. Eady Hall Annual Turkey Supper, Saturday, September 15, 2012, 5:00 and 6:15p.m. Sittings, Eady Station Road between Lines 10 and 11 North. 3. The Terry Fox for Cancer Research Run, Sunday, September 16, 2012, Registration 1:30p.m., Sweetwater Park, 3353 Line 6 North. 4. The Hawkestone Singers' Rehearsals Schedule, Thursday evenings, 7:30-9:30p.m. b) Correspondence dated July 18, 2012 from Dennis Gannon, Operations Manager, Ministry of Community Safety and Correctional Services re: Spring 2012 Forest Fires. Staff Recommendation: Receive. c) Correspondence dated August 21, 2012 from Margaret Atwood re: Letter of Appreciation to Oro-Medonte Firefighters. Staff Recommendation: Receive. d) Lake Simcoe Regional Airport, re: Semi-Annual Shareholder's Report. Staff Recommendation: Receive. e) Correspondence dated July 26,2012 from Kathy Crowhurst, Lupus Foundation of Ontario re: Proclamation Request, "October as Lupus Awareness Month". Staff Recommendation: Receive, Proclaim and Post on Township's Website. f) Highlights of Nottawasaga Valley Conservation Authority meeting held on August 24, 2012. Staff Recommendation:_,Rec 1% Motion No. C120912-12 Moved by Evans, Seconded by Lancaster Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a)Announcements of Interest to the Public: 1. 2012 Oro World's Fair Schedule, September 14-15, 2012. 2. Eady Hall Annual Turkey Supper, Saturday, September 15, 2012, 5:00 and 6:15p.m. Sittings, Eady Station Road between Lines 10 and 11 North. 3. The Terry Fox for Cancer Research Run, Sunday, September 16, 2012, Registration 1:30p.m., Sweetwater Park, 3353 Line 6 North. 4. The Hawkestone Singers' Rehearsals Schedule, Thursday evenings, 7:30- 9:30p.m. Page 7of10 Page 12 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. b) Correspondence dated July 18, 2012 from Dennis Gannon, Operations Manager, Ministry of Community Safety and Correctional Services re: Spring 2012 Forest Fires. Received. c) Correspondence dated August 21, 2012 from Margaret Atwood re: Letter of Appreciation to Oro-Medonte Firefighters. Received. d) Lake Simcoe Regional Airport, re: Semi-Annual Shareholder's Report. Received. e) Correspondence dated July 26, 2012 from Kathy Crowhurst, Lupus Foundation of Ontario re: Proclamation Request, "October as Lupus Awareness Month". Received, Proclaimed and Posted on Township's Website. f) Highlights of Nottawasaga Valley Conservation Authority meeting held on August 24, 2012. Received. Carried. 11COMMUNICATI a) Correspondence dated August 7, 2012 from Jennifer Whitley, Marketing Coordinator, Ontario's Lake Country re: OLC Board of Directors-Funding Partner Appointments. Motion No. C120912-13 Moved ''y Meyer, Secon ed by Hough Be it resolved 1. That the correspondence dated August 7, 2012 from Jennifer Whitley, Marketing Coordinator, Ontario's Lake Country re: OLC Board of Directors-Funding Partner Appointments be received. 2. That the Township confirms that Donna Hewitt, Director of Corporate & Strategic Initiatives is the Township representative to Ontario Lake Country's Board of Directors for the 2012-2013 year. 3. And That Ontario's Lake Country be advised of Council's decision under the Mayor's signature. Carried. Page 8of10 Page 13 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. 14.NOTICE OF MOTIONS: None. 15.BY-LAWS: a) By-Law No. 2012-164, A By-law to amend the zoning provisions on lands described as follows: Township of Oro-Medonte, County of Simcoe. Motion No. C120912-14 Moved by Lancaster, Seconded by Evans Be it resolved that the following by-law: a) By-Law No. 2012-164, A By-law to amend the zoning provisions on lands described as follows: Township of Oro-Medonte, County of Simcoe. be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. b) By-Law No. 2012-165, A By-law to amend the zoning provisions on lands described as follows: Concession 4, East Part of Lot 13, 5094 Line 4 North, Township of Oro- Medonte, County of Simcoe, Roll # 4346-020-002-04600 [to be distributed at meeting] This item was deferred. Motion No. C120912-15 Moved by Meyer Seconded by Hough Be it resolved that Council recesses at 7:50 p.m. and reconvenes at 8:05 p.m. in the Council Chambers at the Township Administrative Centre to deal with Closed Session Item 5c) Robin Dunn, CAO, re: Labour relations/employee negotiations (Collective Bargaining). Carried. Refer to Items 5a), b), c). Page 9 of 10 Page 14 of 165 6a) Minutes of Council meeting held on September 12, 201 ... Council Meeting Minutes—September 12, 2012. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18.CONFIRMATION BY-LAW: a) By-Law No. 2012-162, Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 12, 2012. Motion No. C120912-16 Moved by Lancaster, Seconded by Evan Be it resolved that By-Law No. 2012-162, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 12, 2012 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 19.ADJOURNMENT:? a) Motion to Adjourn` Motion No. C120912- Moved by Hough, Seconded by Meyer Be it resolved that we do now adjourn at 10:10 p.m. Carried. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 10 of 10 Page 15 of 165 6b) Minutes of the Committee of Adjustment meeting held ... THE TOWNSHIP OF ORO-MEDONTE COMMITTEE OF ADJUSTMENT 000%0�10 7Ot1aiS�1lpOf MEETING MINUTES �'C� Council Chambers Proud ,miler c, /:.vriliq. Violrorr Thursday, September 20, 2012 TIME: 10:03 a.m. Present: Scott Macpherson, Chair Larry Tupling Allan Johnson Roy Hastings Regrets: Bruce Chappell Staff present: Alan Wiebe, Secretary Treasury', :,e.:,, diate Planner Marie Brissette, Committee Coo.Jinator 1. OPENING OF MEETING: Scott Macpherson assumed the Ch +r and called the meeting\order. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda. Motion No. CA12090-1 Moved by Hastings, Seconded by Tupling It is recommended that the agenda for the Committee of Adjustment meeting held on Thursday, September 2 , 2012 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. ADOPTION OF MINUTES: a) Minutes of the Committee of Adjustment meeting held on Thursday, August 16, 2012. Motion No. CA120920-2 Moved by Tupling, Seconded by Johnson It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, August 16, 2012 be adopted as printed and circulated. Carried. Page 1 of 10 Page 16 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes— September 20, 2012. 5. PUBLIC MEETINGS: a) 2012-A-26 (Isaiah Moses) 1081 Lakeshore Road East, Plan 882, Lot 24 Application for relief from maximum width of boathouse in relation to width of lot at average high water mark and maximum height of boathouse above average high water mark. Isaiah Moses, applicant, was present. Motion No. CA120920-3 Moved by Hastings, Seconded by Tupling it It is recommended that the Committee of Adjustment approves Variance Application 2012- A-26, with respect to the construction of boathouse on the subject property: 1. That notwithstanding Section 5.6 c) and 5.6 f) of Zoning By-law 97-95, as amended, the boathouse shall otherwise comply with all other provisions of the Zoning By-law; 2. That the width of the boathouse, as "measured from the interior faces of the walls of the boathouse", does not exceed approximately 38 percent "of the width of the lot at the average high water mark" for Lake Simcoe; a) That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by: 1) pinning the footings, and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report that the boathouse does not exceed approximately: i. 38 percent of the width of the lot at the average high water mark of Lake Simcoe; and ii. 5.45 metres above the average high water mark of Lake Simcoe. 3. That the applicant obtain any permits and/or approvals required from the Lake Simcoe Region Conservation Authority; and 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 2 of 10 Page 17 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes—September 20, 2012. b) 2012-B-13 &2012-A-30 (Randy and Shirley Clayton), 67 Shoreline Drive, Concession 14, Lot 22, An application to permit a boundary adjustment/lot addition to convey land from 67 Shoreline Drive to 77 Shoreline Drive, and an application to permit the retained lands at 67 Shoreline Drive to have a deficient lot area for the Shoreline Residential (SR) Zone. To be heard in conjunction with: 2012-B-22, 2012-A-31 &2012-A-32 (Paul, Michael, and Sheila Dyon), 65 Shoreline Drive, Concession 14, Part Lot 22, An application to permit a boundary adjustment/lot addition to convey land from 65 Shoreline Drive to 77 Shoreline Drive (as enhanced by Application 2012-B-13), an application to permit the retained lands at 65 Shoreline Drive to increase a situation of non-compliance by further reducing its deficient lot area, and an application to permit the replacement and enlargement of the existing non-complying dwelling at 65 Shoreline Drive in a manner that: a) increases that setback from the average high water mark of Lake Simcoe for a deck, and to a dwelling; and b) increases the amount of volume and floor area of an existing non-complying building within the 20 metres required setback from the average high water mark of Lake Simcoe. Randy and Shirley Clayton, applicants, were present. Dale Eplett, surveyor and agent, was present. Lorriane Teal-Ingrassia, neighbour, noted her support for the application and questioned the location of the proposed.well. Motion No. CA120920-4 Moved by Johnson, Seconded by Tupling{ It is recommended that the Committee of Adjustment approves Variance Application 2012- A-30, specifically, to permit a boundary adjustment by Consent Application 2012-B-13 which would result in the retained lands having a lot area of 0.1477 hectares. Carried. Page 3 of 10 Page 18 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes—September 20, 2012. Motion No. CA120920-5 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment grants provisional consent to Application 2012-B-13, for a boundary adjustment, subject to the following conditions: 1. That, in conjunction with Consent Application 2012-B-13, Variance Application 2012-A- 30 be approved; 2. That one copy of a Registered Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 3. That the severed lands, with an area of approximately 0.075 hectares, be merged in title with the property at 77 Shoreline Drive, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land; 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 6. That the retained lands (area "C"on Schedule "B" to this Decision), with an area of approximately 0.1477 hectares, be merged in title with area "D" on Schedule "B" to this Decision, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land; 7. That the applicants solicitor provide an undertaking that the retained lands and area "D" on Schedule "B" to this Decision will merge in title; and 8. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Motion No. CA120920-6 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment approves Variance Application 2012- A-31, specifically, to permit a boundary adjustment by Consent Application 2012-B-22 which would result in the retained lands having a lot area of 0.1321 hectares. Carried. Page 4 of 10 Page 19 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes—September 20, 2012. Motion No. CA120920-7 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment grants provisional consent to Application 2012-B-22, for a boundary adjustment, subject to the following conditions: 1. That, in conjunction with Consent Application 2012-B-22, Variance Application 2012-A- 31 be approved; 2. That one copy of a Registered Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 3. That the severed lands, with an area of approximately 0.003 hectares, be merged in title with the property at 77 Shoreline Drive (as enhanced by Consent Application 2012-6- 13), and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land; 4. That the applicants' solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That the applicants' solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 6. That the retained lands (area "E" on Schedule "B" to this Decision), with an area of approximately 0.1321 hectares, be merged in title with areas "C" and "D" on Schedule "B" to this Decision, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land; 7. That the applicants solicitor provide an undertaking that the retained lands and areas "C" and "D" on Schedule "B" to this Decision will merge in title; and 8. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. 4, Carried. Page 5 of 10 Page 20 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes—September 20, 2012. Motion No. CA120920-8 Moved by Johnson, Seconded by Tupling It is recommended that the Committee of Adjustment approves Variance Application 2012- A-32, for the replacement and enlargement of the existing dwelling, subject to the following conditions: 1. That, in conjunction with Variance Application 2012-A-32, Consent Application 2012-6- 13 and 2012-B-22, and Variance Applications 2012-A-30 and 2012-A-31, respectively, be approved, and that the respective conditions of Consent Applications 2012-B-13 and 2012-B-22 be fulfilled; 2. That, notwithstanding Table B1, and Sections 5.7, 5.16, and 5.31 of Zoning By-law 97- 95, as amended, the single detached dwelling and attached deck(s)shall otherwise comply with all other applicable provisions of the Zoning By-law; 3. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report that: a) The single detached dwelling be located no closer than approximately 13.5 metres from the average high water mark of Lake Simcoe; b) The attached deck be located no closer than approximately 10.0 metres from the average high water mark of Lake Simcoe; and c) The portion of the single detached dwelling located within 20.0 metres of the average high water mark of Lake Simcoe have a floor area of no greater than approximately 165 square metres. 4. That the single detached dwelling, be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 5. That the applicant obtain any permits and/or approvals required from the Lake Simcoe Region Conservation Authority; and 6. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 6 of 10 Page 21 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes— September 20, 2012. c) 2012-B-14 (Mary and Harold Proulx), 707 Line 7 South, Concession 8, North Part Lot 25, An application to permit a boundary adjustment/lot addition. Mary Proulx, applicants, were present. Father Antonios Wast and Sammy (last name illegible), representatives from the St. John The Baptist & St. Elizabeth Coptic Orthodox, were present. Walter Iles, questioned the use of the property as it was noted that the property would be used for a playground. Motion No. CA120920-9 Moved by Hastings, Seconded by Tupling It is recommended that the Committee of Adjustment grants provisional consent to Application 2012-B-14, for a boundary adjustment, subject to the following conditions: 1. That one copy of a Registered Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the severed lands, with an area of approximately 0.91 hectares, be merged in title with the property at 697 Line 7 South, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land; 3. That the applicant apply for, and obtain, an amendment to the zoning of the severed/conveyed lands from the Agricultural/Rural (A/RU) Zone to the Institutional (I) Zone; 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; and 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 7 of 10 Page 22 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes—September 20, 2012. d) 2012-B-15 to 2012-B-21 inclusive (Bachly Investments Inc.), 33 Boyd Crescent, Plan M679, Block 64, Applications to permit seven (7) boundary adjustments/lot additions. David Bachly, applicant, was present. Richard Crean, noted the flow of a stream and concern over extending the residential area into the current environmentally protected area. Alexander Rau, noted his objection to rezone to residential from environmental to avoid future residential growth in a prime environmentally sensitive area. Motion No. CA120920-10 Moved by Tupling, Seconded by Johnson It is recommended that the Committee of Adjustment grants provisional consent to Applications 2012-B-15, 2012-B-16, 2012-B-17, 2012-B-18, 2012-B-19, 2012-B-20, and 2012-B-21, for seven (7) respective boundary adjustments, subject to the following conditions: 1. That one copy of a Registered Reference Plan for the subject land indicating the severed parcels be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the severed lands, with the approximate areas respectively outlined below, be merged in title with the "Enhanced Lands" respectively outlined below, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land: Application No. Area of Severed Lands (in hectares (ha)) Enhanced Lands a) 2012-B-15 0.0915 ha 45 Boyd Crescent (Lot 22) b) 2012-B-16 0.0985 ha 43 Boyd Crescent (Lot 23) c)2012-13-17 0.1036 ha 41 Boyd Crescent (Lot 24) d) 2012-B-18 0.1081 ha 39 Boyd Crescent (Lot 25) e) 2012-B-19 0.1596 ha 37 Boyd Crescent (Lot 26) f) 2012-B-20 0.1875 ha 35 Boyd Crescent (Lot 27) g) 2012-13-21 0.0396 ha 31 Boyd Crescent (Lot 28) 3. That the applicant apply for, and obtain, an amendment to the zoning of the severed/conveyed lands from the Open Space (OS)Zone to the Residential One Exception 107 (R1*107) Zone; 4. That the applicant's solicitor prepare and submit a copies of the proposed conveyances for the parcels severed, for review by the Municipality; 5. That the applicants solicitor provide a undertakings that the respective severed lands and the respective lands to be enhanced will merge in title; and 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 8 of 10 Page 23 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes—September 20, 2012. e) 2012-B-23 & 2012-B-24 (Iris Beach), 770 Horseshoe Valley Road East, Concession 10, East Part Lot 1, Part 1, RP 51 R15420, Applications to sever to create two (2) new lots for residential purposes. Iris Beach and Linda Beach, applicants, was present. Kevin Clark, neighbour, noted his support to the application. The Committee received correspondence dated September 8, 2012 from Barbara and Elder Robson supporting the application. Motion No. CA120920-11 Moved by Tupling, Seconded by Johnson 'A It is recommended that the Committee of Adjustment denies Consent Applications 2012-13- 23 and 2012-B-24. The proposed severances do not conform to the policies of the Official Plans for the Township and the County, and are inconsistent with the Provincial Policy Statement and the Growth Plan for the Greater Golden Horseshoe. ~'° Carried. Page 9of10 Page 24 of 165 6b) Minutes of the Committee of Adjustment meeting held ... Committee of Adjustment Meeting Minutes— September 20, 2012. 6. NEW BUSINESS: None. 7. NOTICE OF MOTION: None. 8. NEXT MEETING DATE: Thursday, October 18, 2012 at 10:00 a.m. 9. ADJOURNMENT: a) Motion to Adjourn. Motion No. CA120920-12 Moved by Tupling, Seconded by Hasting, It is recommended that we do now adjourn at 12:21 m. Carried. Scott Macpherson, Chair Alan Wiebe, Secretary Treasurer Page 10 of 10 Page 25 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... REQUEST FOR DEPUTATION BEFORE COUNCIUCOMMITTE 11—d H,,hreq,,F­W,,g Funrtr Any written or electronic submissions and background information for consideration by Council/Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting.Electronic submissions should be submitted in Microsoft PowerPoint/Microsoft Word format. 1 �[r� Preferred Meeting and Date: SEA' n�er-nke31r Z6', 1012 1✓R. 0CfiQ ke_C 3�� .7-0 1 Z 1 am requesting deputation to speak: a) ❑on my own behalf;or b) Xon behalf of a group/organization/association,if b),please state name of group!organization/association below. 21 C'_e_0-�r-a I E ck ,-,t I would like to use: projector laptop Name(s)of Speaker(s)A deputation wishing to appear before Council/Committee shall be limited to no more than two(2) speakers with a total speaking time of not more than ten(10)minutes. n comrnam 4V Ci,on►"le-c- -cii `7,J( 0 ri l 6 ,St Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By-law. / r-e�er►��f ��?IrcJr 4ry /}n1•_c_.� nt_Jrr���f��P_ �l'./�GLS.S ��° O/D�JI.i1l°,P_ : /lam tS/li�r� 4ct✓ e4pe-r t'eoee5 and le,,?rz-z):qys av 9' rQl�e s-.ruice cy-o uy de Reason why this presentation is important to Council and to the municipality: ��s�,�1-Gfio✓I akAcOLsnC;?,4fre.ss the /'r_le cE,Z// m PrrlPa�del�Cye,,iddj,< ,5fof ��1e role `t'�k�n �o[Ic�wrn�� �►e G��Perrcti rn�c�� 2,1 l C.an prx �r�sf CytprZ cc 1 m�✓j1��ers rYl ll�� I'c l'na j ��� ►r�� r<!SSl l'egt& l'rl d c �)ccceG7 rune-t? o s�rv�tes �r��l r�cyrr�r`z�r ec s fri �fre CrinmLt,' /y Date of Request l I U q-F / . _Q/ I Signature(s)of Speaker(s): _"" , �Zl�ld Address: / /L/ Telephone: 706 — if Y _© �1 ZZ-Z Fax: 20q— 41t,5- 1<, /6 Email:r-taro oh'Q CDrn►m[Pr1 r rC[fin�l1 c�.C,�lc�✓1, C'_Cp Note: Additional material maybe circulated/presented at the time of the deputation. Scheduling will beat the discretion of the Cleric, and will be confirmed. There are no guarantees that by requesting a certain dates)your deputation will be accepted,as prior commitments may make it necessary to schedule an alternate date suggested by the Cleric. Personal information on this form is collected under the legal authority of the Municipal Act,S.O.2001,c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office,The Corporation of the Township of Oro-Medonte, 148 Line 7 South,Box 100,Oro,Ontario,LOL 2X0. 01/2011 Page 26 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 When you don't know where to turn.TM 211 ®MD Quand to ne sais pas vers qui to tourner.mc -eptember 26t=,ZuiL . . aW I when you don't know Where to turn." 211 helps people find the right community and social services. Free.Confidential. Live answer 24/7. 0' Call 211 Q z 1 Page 27 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 a __4 off the mark.com U,MdrKParv; .•.1F You ARE SICK OFYo10E MAIL,?"k,S Trlf'STAR VSV 501.IAW Ep BY IAE PbUAV KEyFotLoWfv BYIRYSUR KEY fbaowVv BYTrrPoLsw Kcv.• ••.oRT�s?SAY,"�#�#"! , •r a - .. ssww.�naws a 2 Page 28 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 Whaddya mean all ii y facts arc wrong?!? I copied everything � s[r.7ighc Of tfu internet!! OiD 3 Page 29 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 Across Canada/United States United Way's)f JLA .2 Get Connected.Get Answers. When you dolt know wherre�to turn.— ��j'r1AQ�Y}}ANf�,;�. 11�`f' 2II moo Quand to ne sais pas vers qu[to tourner."` �YYYY�� l�lll��i�llll Mformation and Deferral Randards COMMUNITY CONNECTION mr3I Morro telepOone senceM neefiny�so�(e fo s MdMDcacy,follow-up,crisis inter[bention • lfltaff Mertifcation MMMr:]0". .M®.°.Onformation to maMe referralsM Donsistency of ser lice listing,updating process, • classification system f8taff f8ertification . MMrMM[data analysisM f8aller needs and trends,gaps and unmet needs AIRS° 00000ramooIMom®o to mmunity partnersoipso • Lo1[5ement wit0 ot0er information and referral serl3ices, community agencies • Musiness continuity plan,relationships with first responders and relief agencies • DoNernance,personnel administration,stafftraining, promotion and outreac0,program E!Maluation and Duality assurance s 4 Page 30 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 211 Ontario Funding Model Msti mated cost of operating 211 Ontario 015 M®M MMMMMM Ontario motes Ways fax FG.veFede mraI ent 10 Provincial Government 0 Municipal Government 20`Y, • xti) Development in Ontario Scull 211 Call Centres M.nr Central Region OCentral East Region Halton Region Central south Region - south West Region Eastern Region Northern Region , o...rswR ® Niferin-Peel Region r� nara.m r Abd n_ yf 8l Wr � r °'4m �fj Up• �� unto amlb+ uo�ii 1 v.w.m 5 Page 31 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 211 C4," &-�a0 f.f¢6.46� 176,052 Calls Answered Since(aunching in 2005 48, 246,000+ Referrals Made Since launching in 2005 �x�axsiovc�istor� MOM 185% Increase in Annual Calls Since Launching in 2005 IMM"MrAm®0 MMMMd MEUMWMODone,in person,email,ttyo D DMMd00 OrMMdMMMMMrMM 0 M0 mM mMmm®r-*r Ctelf,family,agency0 MMMM HMMAMr Gender,age,postal code,source of income,Ianguage0 MM MM MM rMMMMm®F*r Gender,age,postal code,source of income,Ianguage0 MMMMM Wr MM W—Wr nay be multiple0 MMMMWMMWMM DAnformation,referrals,a&0ocacy, follow up,interpretation,transfer to crisis IineO MOr-PirrMLEtacO agency/program0 C IMMMd M MMMMMdWM WARM Wr M MMDMMdWM 31mAM M m®rM mMM Mrd MMMMM211 MdMMMm®r MM 0 MV about 211,feedbac0 on referrals0 6 Page 32 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 2011 -N Cam, 97 •Bruce-2,041 •Grey-S,S14 •Hali bu rton-152 •Huron-2,372 •Kawartha Lakes-121 ■Muskoka-1.971 ■Northumberland-1,416 \ o Parry 5ou nd-326 o Perth-1,1)S id Peterborough-1,220 W Simcoe-32,545 35,000 V Outside Region-1,59J 30,000 ss,aoo 20,000 1s,000 10,aoo s,000 0 2006 2007 2008 2009 2010 2011 13 2011 -S:-►HOae Car Tray F.:ve Ceti Nee�La u ax Nrr�/Svwke GH/� 14S%F�r,w I q�aXas u "ras I (-U&W o 13.2%Hr Sanv cu 1.0 H« It va:eu:r.2 ` U-eet needsa,I.blhy, q,yy�yrbyY¢ ultota —1 blllty, o eligi bllity,accessi bl Ilry, orwait lists. 7 Page 33 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 211 Goderich Tornado August 2111, 2011 Between August 21s' to September 30th - Answered 6,686 calls of which 1,346 were disaster related (including one TTY call) - Responded to 68 emails regarding the disaster - Registered 737 people to volunteer - Registered 481 people/businesses with donations - Called 243 people to volunteer 8 Page 34 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 0NM Id rDidCUMM211 0 DMmEd Ed and m Ed MMMM220d M m[md[d[dr 3rdM 250 200 150 100 50 0 000 000 000 000 X00 000 00� X00 000 000 m0 m0 m0 22 23 20 25 26 27 28 29 30 31 1 2 3 ,/24/2012 v Since the Goderich Tornado • Perth County Pandemic Plan —Volunteer Brokerage • Simcoe County—Vulnerable Populations, Lead for Fan Out Procedures • Town of Goderich —assistance with Disaster Fatigue • Huron County 911—integration of PRISM notices with 211 • Comprehensive MoUs with District of Muskoka, Simcoe County, Town of Stratford 9 Page 35 of 165 9a) Alice Grottoli, Communications Coordinator, re: Comm... 9/24/2012 Ideas to Increase Awareness • DaDe a supply of 211 pampDlets or info cards aDailable to clients D tDe general public • Dut 211 posters up around your office and building • Dut a linD to our 211 D�? Dideo or audio on your website • M.?are our 211 D�? Dideo or audio on your social networDs • RiMite us to participate in a staff training session on Dow 211 can Delp in tDeir daily worD • Dut our 211 logo on your website witD a linD to 2110 ntario.ca • Wite us to conduct or Most a 211 presentation to one of your networDs or a group of clients • Dour after-Dours message could suggest to call 211 for immediate Delp in finding community serDices CCOMMUNITY CONNECTION „-tsny P-0 to""i" M lice M rottoli,Mom munications Moordinator Mommunity Monnection/211 Mentral Mast M ntario 275 Mirst Mtreet,MoM 683,Mollingwood,M M M9M 4M8 M esM 705.444.0040 M 222 agrottoliM communityconnection.ca 10 Page 36 of 165 9b) Brian Graham, BCS Energy Inc., re: Request for Suppo... REQUEST FOR DEPUTATION BEFORE GOl1NCILICOMMITTEE Freud Fknlne�.tlsrneNe Fnun Any written or electronic submissions and background information for consideration by CouncillCommittee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint/Microsoft Word format. p < Preferred Meeting and Date: l0 am requesting deputation to speak: a) Xon my own behalf;or b) 0 on behalf of a group/organization!association, if b),please state name of group/organizationlassociation below. I would like to use: ❑ projector ❑ laptop Name(s)of Speaker(s)A deputation wishing to appear before Council/Committee shall be limited to no more than two(2)speakers with a total speaking time of not more than ten(10)minutes. -16 r1Gn � I6CS G nee tic-. Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By-law. Reason why this presentation its important to Council and to the municipality: Date of Request: a2 Signature(s)of Speaker(s): t' Address: �3 � r� (f"e 6T e'c-k f'1 V J , j ( O Telephone: _ 5- — 7 9I 15-611/ Fax: .-) _ f CJ "_ d -7 Email: i� l� CS �� , (a Note: Additional material may be circulated/presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s)your deputation will be accepted,as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk Personal information on this form is collected under the legal authority of the Municipal Act,S.O.2001,c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal f=reedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office,The Corporation of the Township of Oro-Medonte, 148 Line 7 South,Box 100,Oro,Ontario,LOL 2X0. 0112011 Page 37 of 165 9b) Brian Graham, BCS Energy Inc., re: Request for Suppo... BCS Energy inc. Tomorrot, _ 'y Today. www.bcsenergy.ca 1 888 775 7977 September 7, 2012 Mr. Doug Irwin Director of Corporate Services/Clerk Township of Oro-Medonte Hi Doug Upon direction from your office I would like to make a request for placement on the council's agenda for your upcoming meeting on September 261h .I am seeking your municipalities direction with regards to the following issue. As part of the provinces green energy initiative interested participants in the FIT (Feed in Tariff) are encouraged by OPA (Ontario Power Authority) to seek municipal approval of their projects as part of a points system that has been implemented for eligible applicants. There are two prescribed forms supplied by OPA that council may consider. I have attached copies of each for your review or you may choose to get additional information from the website at the following address; http://fit.powerauthority.on.ca/sites/default/files/%28f014r 1%29%20M unicipal%20Council%20Blanket%20Support%20Resolution.pdf Participants are encouraged to include the council resolution with their applications and submit them during the "application window" provided by OPA. That application window is expected to open October 1St and close on November 30th 2012. I would be happy to attend and explain in more detail if you feel it would be beneficial. Page 38 of 165 9b) Brian Graham, BCS Energy Inc., re: Request for Suppo... BCS Energy Inc. '� Tomorrow's Enerc1y Today. Here are the particulars for this roof-top solar project for your consideration. Name and Location Scott Jermey 2001 15/16 Side road East RR#1 Hawkestone, On. LOL 1T0 The proposed project is a 100 KW solar rooftop system to be constructed on the south face of the existing dairy barn. Thank you for your consideration in this matter and I look forward to your response. Regard's Brian Graham BCS Energy Inc. 2362 Hwy #12, Brechin, On. LOK 1130 1-888-775-7977 Page 39 of 165 9b) Brian Graham, BCS Energy Inc., re: Request for Suppo... 120 Adelaide Street West,Suite 1600 ONTARIO� Toronto,OntarioMSH 1T1 T 416-967-7474 POWER AUTHORITY F 416-967-1947 www.powerauthority.on.ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL BLANKET SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 OPARP/f-FIT-014r1 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: WHEREAS the Province's FIT Program encourages the construction and operation of e.g.rooftop solar,ground mount solar,bioenergy,on-shore wind generation projects(the"Projects"); AND WHEREAS one or more Projects may be constructed and operated in insert the name of the Local Municipality AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in these Applicants being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the insert the name of the Local Municipality supports without reservation the construction and operation of the Projects anywhere in insert the name of the Local Municipality This resolution's sole purpose is to enable the participants in the FIT Program to receive priority points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects or any other purpose. This resolution shall expire twelve(12)months after its adoption by Council. (Note: signature lines for councilors or other representatives,as appropriate) FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 1 Page 40 of 165 9b) Brian Graham, BCS Energy Inc., re: Request for Suppo... 120 Adelaide Street West,Suite 1600 ONTARIO Toronto,Ontario MSH 1T1 T 416-967-7474 POWER AUTMMITY F 416-967-1947 www.powerauthority.on.ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 OPARP/f-FIT-015r1 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: WHEREAS insert name of"Applicant" (the"Applicant") proposes to construct and operate a insert description of type of project(e.g.rooftop solar,ground mount solar,bioenergy,on-shore wind) (the"Project")on insert description of the lands or building (the"Lands")in insert the name of the Local Municipality under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of insert the name of the Local Municipality indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the insert the name of the Local Municipality supports without reservation the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councilors or other representatives,as appropriate) FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 1 Page 41 of 165 10a) Report No. F12012-19, Paul Gravelle, Director of Fi... REPORT � f}resaza � .Proud Heritage, Exciting Future Report No. To: Prepared By: FI 2012-19 Council Janice MacDonald Meeting Date: Subject: Motion # September 26, 2012 Statement of Accounts— Roll #: August 31, 2012 R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only�X It is recommended that: 1. Report No. Fl 2012-19 be received for information only. 2. The accounts for the month of August 2012 totalling $ 1,430,149.24 are received. BACKGROUND: Following is the statement of accounts for the month of July. Cheque Registers: Batch No. Date Amount AQ00510 August 03, 2012 90.00 AC00721 August 08, 2012 174,194.43 AC00722 August 15, 2012 423,889.33 AC00723 August 22, 2012 159,240.41 AC00724 August 29, 2012 383,869.52 $ 1,141,283.69 FINANCE September 26,2012 Report No. FI 2012-19 Page 1 of 3 Page 42 of 165 10a) Report No. F12012-19, Paul Gravelle, Director of Fi... Payroll: PR00705 August 11, 2012 145,752.89 PR00709 August 25, 2012 136,536.72 $ 282,289.61 Credit Card Registers: AE00478 August 28, 2012 346.55 AE00479 August 28, 2012 774.05 AE00480 August 28, 2012 612.40 AE00481 August 28, 2012 897.13 AE00482 August 28, 2012 50.00 AE00483 August 28, 2012 490.96 AE00484 August 28, 2012 2,229.69 AE00485 August 28, 2012 1,175.16 $ 6,575.94 Total: $ 1,430,149.24 ANALYSIS: Not Applicable. FINANCIAL/ LEGAL IMPLICATIONS!RISK MANAGEMENT: Not Applicable. POLICIES/LEGISLATION: Not Applicable. FINANCE September 26,2012 Report No. FI 2012-19 Page 2 of 3 Page 43 of 165 10a) Report No. F12012-19, Paul Gravelle, Director of Fi... CORPORATE STRATEGIC GOALS: Not Applicable. CONSULTATIONS: Not Applicable. ATTACHMENTS: Cheque Registers—under separate cover. CONCLUSION: That the accounts for the month of August are received. Respectfully submitted: Janice MacDonald, Accounting Clerk SMT Approval/Comments: C.A.O. Approval/Comments: FINANCE September 26,2012 Report No. FI 2012-19 Page 3 of 3 Page 44 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: CS2012-033 Council Curtis Shelswell, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # September 26, 2012 Draft Noise By-law No. 2012- 167 Roll #: R.M.S. File#: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That Report No. CS 2012-033 be received and adopted. 2. And that the Clerk bring forward Draft By-law No. 2012-167, Being a By-law to provide for the regulation and prohibition of noises likely to disturb the public and/or the prevention of public nuisances within the Township of Oro-Medonte (Noise By-law), for Council's consideration. BACKGROUND: The current Noise By-law was enacted in 2009 and only speaks to noise created by any live band, radio, television, public address system, sound system, sound equipment, loudspeaker or similar device or any musical or sound producing instrument of whatever kind, when such device or instrument is played or operated at such volume as to annoy or disturb the peace, quiet, comfort and repose of any individual in the neighborhood. The current Noise By-law also requires submissions, in writing, for Council consideration for an exemption to the By-law. Township staff initiated the review of the current Noise By-law, to ensure that the Township addresses various types of noise. ANALYSIS: To address the issues associated with the current Noise By-law, the Draft Noise By-law will prohibit the following: Corporate Services September 26,2012 Report No.2012-033 Page 1 of 3 Page 45 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... • Persistent, howling, calling, whining or other similar persistent noise making by any domestic pet or any other animal kept or used for a purpose, other than livestock. • Noise made by yelling, shouting, hooting, singing or other boisterous activity after 11:00 p.m. and prior to 6:00 a.m. of the following day. • The operation of any construction equipment without an effective exhaust or intake muffling device. • Noise caused by the erection, demolition, alteration or repair of a building or by construction or construction equipment working upon a site within 500 feet of an occupied dwelling unit on any day between the hours 10:00 p.m. and 6:00 a.m. the next day. • Noise or sound made or created by any radio, stereo, phonograph, public address system, sound equipment, loud speaker, musical instrument, electronic device designated to amplify sound or other sound-producing equipment, when the equipment is played or operated in such a manner that the sound or noise made or created thereby disturbs the peace, comfort or repose of any person. Individuals wishing to request an exemption from these provisions can apply to the Clerk through an application process. Exemption requests for a period longer than 1 month would be brought to Council for consideration. These proposed amendments address the issues noted and will continue to provide a system for individuals to request an exemption from the By-law. FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT: Revenue will be generated through the application process and will be dependent on the number of applications submitted. POLICIES/LEGISLATION: • Municipal Act, 2001, S.O. c.25, as amended. CORPORATE STRATEGIC GOALS: Quality of Life • Review by-laws that affect the health and viability of local businesses Corporate Services September 26,2012 Report No.2012-033 Page 2 of 3 Page 46 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... Safe & Healthy Community • Promoting a safe and secure environment Service Excellence • Delivery of services and identifying requirements for improvement Financial Stewardship • Cost recovery options for each department CONSULTATIONS: • Director of Corporate Services/Clerk ATTACHMENTS: • Draft Noise By-law No. 2012-167 CONCLUSION: It is recommended that the Draft Noise By-law No. 2012-167, Being a By-law to provide for the regulation and prohibition of noises likely to disturb the public and/or the prevention of public nuisances within the Township of Oro-Medonte (Noise By-law), be brought forward for Council's consideration. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer SMT APPMYal/Cohimdnfs. C.A.O. Approval/Comments: Corporate Services September 26,2012 Report No.2012-033 Page 3 of 3 Page 47 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2012-167 Being a By-law to provide for the regulation and prohibition of noises likely to disturb the public and/or the prevention of public nuisances and to Repeal By-Law No.2009-024 (Noise By-law) WHEREAS Section 23.1(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to delegate its powers and duties under this or any other Act to a person or body subject to the restrictions set out; AND WHEREAS Section 128(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a local municipality may prohibit and regulate with respect to public nuisance, including matters that, in the opinion of Council,are or could become or cause public nuisance; AND WHEREAS Section 129(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,allows municipalities to prohibit or regulate noise; AND WHEREAS the Council for The Corporation of the Township of Oro-Medonte deems it necessary and expedient to pass such a by-law; u NOW THEREFORE the Council of the Township of Oro-Medonte enacts as follows: 1. That Appendix"A"and Schedules"A", "B", "C"and "D"attached hereto, form part of this By-law. 2. This By-law may be cited as the"Noise By-law." 3. That By-law No.2009-024 is hereby repealed in its entirety. 4. This By-law shall come into force and effect on the date of its final passing. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS DAY OF ,2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor,H.S.Hugh Clerk,J. Douglas Irwin Page 48 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... Appendix"A"to By-law No.2012-167 1.0 DEFINITIONS: For the purpose of this By-law,the following definitions shall apply: "Applicant"means a person or corporation having made an Application pursuant to this By-law. "Clerk" means the Clerk of The Corporation of the Township of Oro-Medonte or his or her designate; "Construction" means the erection,alteration,repair,dismantling,demolition, structural maintenance,painting,moving,land clearing,earth moving,grading, excavating,the laying of pipe and conduit whether above or below ground level, street and highway building,concreting,equipment installation and alteration and structural installation of construction components and materials in any form or for any purpose,and include work in connection therewith; "Construction Equipment"means any equipment or device designed and intended for use in construction,or material handling,including but not limited to,air compressors, pile drivers, pneumatic or hydraulic tools, bulldozers, excavators,cranes,derricks,loaders,scrapers,pavers,generators,off-highway haulers or trucks,ditchers,compactors and rollers,pumps,concrete mixers, graders,or other material handling equipment; "Council"means the Council of The Corporation of the Township of Oro-Medonte; "Dwelling Unit" means one or more habitable rooms designed or intended for use by an individual or family,as independent and separate housekeeping establishment in which separate kitchen and sanitary facilities are provided, for the exclusive use of such individual or family,with a private entrance from outside the building or from a common hallway or stairway inside the building; "Farmer" means a person who is engaged in the agriculture business by using land which includes the production of crops and/or the raising of poultry, or livestock." "Inhabitants" means one or more persons who reside in, own or occupy property in the Township. "Livestock" means domestic animals, such as cattle, horses, pigs or poultry raised for home use or for profit,especially on a farm. "Noise"means any unwanted sound that is of such volume or nature that it is likely to disturb the inhabitants that is clearly audible at a point of reception; "Officer"means a Municipal Law Enforcement Officer or Police Officer; "Point of Reception" means any point on the premise of a person,where noise or vibration originated from other than those premises is received; "Township" means The Corporation of the Township of Oro-Medonte. "Zoning By-law"means the prevailing Zoning By-law(s)in force and effect in the Township; Page 49 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... 2.0 GENERAL PROHIBITIONS: 2.1 No person shall create the emission of noise resulting from an act listed in Schedule"A"of this By-law that disturbs or are likely to disturb any inhabitant of the Township. 2.2 No person shall cause the emission of noise resulting from an act listed in Schedule"A"of this By-law that disturbs or are likely to disturb any inhabitant of the Township. 2.3 No person shall permit the emission of noise resulting from an act listed in Schedule"A"of this By-law that disturbs or are likely to disturb any inhabitant of the Township. 3.0 EXEMPTION 3.1 Section 2.1 does not apply to a person who creates or causes or permits the emissions of noise in connection with any of the activities ' ted in Schedule`B"of this By-law. 4.0 GRANT OF EXEMPTION BY CLERK: 4.1 Notwithstanding Section 2.1 of this By-law, any person ma , ke application to the Clerk of the Township requesting an exemption from such p .'lions of this By- law. 4.2 The Clerk may grant such exemption, grant an alternative exemption or refuse such exemption. The Clerk may impose specific conditions on any exemption granted pursuant to this By-law. 44111111111M.- 1%4- 4.3 If the Clerk refuses such exemption as per Section 4.2, the applicant can then request such exemption from Council. 4.4 Every person applying for an exemption shall,at least fifteen(15)business days prior to the event,provide the Clerk: 4.4.1 A completed application as set in Schedule"D"of this By-law. 4.4.2 Payment of the appropriate fee for an Application for Noise Exemption as set in Schedule"C of this By-law. 4.5 An exemption granted shall specify the time period,not in excess of one(1)month, during which it is effective and may contain such conditions as set out by the Clerk. 4.6 Notwithstanding Section 4.5, all request in excess of one (1) month, shall be considered by Council and may contain such conditions as set out by the Council. 4.7 The applicant shall take all reasonable and necessary actions to notify all persons who may be affected by the granting of an exemption prior to the effective date(s). 4.8 No person shall breach any of the terms or conditions of an exemption issued by the Township. Where a breach is caused or permitted by the applicant, such breach shall immediately render the exemption null and void. 5.0 POWER OF ENTRY: 5.1 In accordance with Section 436(1) of the Municipal Act, 2001, S.O. 2001, as amended,an Officer may enter upon land at any reasonable time for the purpose of carrying out an inspection to determine whether or not the provisions of this By-law are being complied with. Page 50 of 165 1Ob) Report No. CS2O12-033, Doug Irwin, Director of Corp... 6.0 ENFORCEMENT: 6.1 The enforcement of this By-law shall be conducted by an Officer upon receipt of a complaint. 7.0 OFFENCES 7.1 No person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-law.Any person who is alleged to have contravened any of the provision of this By-law shall identify themselves to the Officer upon request. Failure to do so shall be deemed to have obstructed or hindered the Officer in the execution of their duties. 7.2 Every person who contravenes any provision of this By-law is guilty of an offence and on conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O, 1990,c.p.33. 8.0 SEVERABILITY: 8.1 If a court of competent jurisdiction declares any section or part of this By- law invalid,it is the intention of Council that the remainder of the By-law shall remain in force. Page 51 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... Schedule"A"to By-law No.2012-167 The following are Noise Prohibitions as per Section 2.1 of the By-law: A. Persistent, howling, calling, whining or other similar persistent noise making by any domestic pet or any other animal kept or used for a purpose, other than livestock. B. Noise made by yelling,shouting,hooting,singing or other boisterous activity after 11:00 p.m.and prior to 6:00 a.m.of the following day. C. The operation of any construction equipment without an effective exhaust or intake muffling device. D. Noise caused by the erection, demolition, alteration or repair of a building or by construction or construction equipment working upon a site within 500 feet of an occupied dwelling unit on any day between the hours 10:00 p.m. and 6:00 a.m. the next day. E. Noise or sound made or created by any radio, stereo, phonograph, public address system, sound equipment, loud speaker, musical instrument, electronic device designated to amplify sound or other sound-producing equipment, when the equipment is played or operated in such a manner that the sound or noise made or created thereby disturbs the peace, comfort or repose of any person. Page 52 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... Schedule"B"to By-law No.2012-167 The Following are pursuant to Section 3.1 of the By-law: A. Any event where an approved noise exemption has been granted prior to the event. B. Municipal operations, including, but not limited to, snow clearing, street cleaning, garbage collection, and emergency services, undertaken by or on behalf of the Township. C. Snow removal, making or grooming that is essential for the normal and safe operation of a business or residence. D. Noise caused by a farmer performing any agricultural operation. E. Discharging of fireworks as per the Township's Fireworks By-law. F. Any event conducted on property zoned for such event in accordance with the Township's Zoning By-law. G. Operation of equipment in conjunction with the Township's Pits and Quarry By- law. Page 53 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... Schedule"C"to By-law No.2012-167 NOISE EXEMPTION FEE Application for Noise Exemption $50.00 Page 54 of 165 10b) Report No. CS2012-033, Doug Irwin, Director of Corp... Schedule"D"to By-law No.2012-167 MON Township of Oro-Medonte Proud Heritage,Exeirleg Future (705)487-2171 APPLICATION FOR NOISE EXEMPTION Include with completed application: •Application fee payment of$50.00 • Written permission from the property owner. • Site Plan Drawing/Description of Event Date(s)of Event: Start Time: End Time: Applicant Information(Print) First Name Last Name Title (Mr./Mrs./etc) I I Home Address(Street Number and Name) City Province Postal Code Phone Number Fax Number E-mail Address I I Proposed Location of Event(s) Own r of Lams(If different then applicant) Reason for exemption: Statement of Fact—Important—Please read carefully I make the following statement of fact: 1.The information set forth in this application is true,accurate and in all material respects complete. 2.1 am aware that if an exemption is granted I will comply with the requirements of By-law No.2012-167 and any other relevant statute or act. 3.1 am aware that a false Statement of Fact may result in the application for an exemption being refused. This Statement of Fact was made on this__day of 20 Signature of Applicant Page 55 of 165 10c) Report No. DS2012-046, Andria Leigh, Director of De... Tt ht Q� REPORT �� Proud Heritage, Exciting Future Report No. To: Prepared By: DS2012-046 Council Andria Leigh, Director, Develop ment Services Meeting Date: Subject: Proposed Zoning By- Motion # September 26, 2012 law Amendment Application _ 2012-ZBA-04(Fraccaro) Roll #: Concession 4, East Part Lot R.M.S. File#: 4346-020-002-04600 13, 5094 Line 4 North D14 43101 (Medonte), Township of Oro- Medonte RECOMMENDATION(S): Requires Action�X For Information Only It is recommended: 1. THAT Report DS 2012-046, regarding Zoning By-law Amendment Application 2012- ZBA-04 for Lorys Fraccaro, Concession 4, East Part Lot 13, 5094 Line 4 North (Medonte), Township of Oro-Medonte, be received and adopted. 2. THAT Zoning By-law Amendment Application 2012-ZBA-04 for Lorys Fraccaro, to amend Zoning By-law 97-95, as amended, for the lands described as Concession 4, East Part Lot 13, 5094 Line 4 North, on Schedule A20 from the Agricultural/Rural (A/RU) Zone to a site-specific zone to permit a dog kennel, be denied by Council; and 3. THAT the applicant be notified of Council's decision. BACKGROUND: The purpose of this report is to consider a proposed amendment to the Township's Comprehensive Zoning By-law, and to make recommendations to Council regarding the disposition of Zoning By-law Amendment application 2012-ZBA-04. The subject lands are located north of the Mount St Louis Road on the west side of Line 4 North (see Attachment 1), and are municipally known as 5094 Line 4 North. In May 2012, the applicants submitted Zoning By-law Amendment Application 2012- ZBA-04, which proposes to amend the zoning of the subject lands on Schedule A20 to Zoning By-law 97-95, as amended, from the Agricultural/Rural (A/RU) Zone to a site- specific zone to permit a dog kennel on the subject lands. DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-046 Page 1 of 7 Page 56 of 165 10c) Report No. DS2012-046, Andria Leigh, Director of De... The application was circulated for comments to internal Departments, the County of Simcoe, and other relevant commenting agencies. Following the above circulation, no objections have been stated from internal Departments at the Township, or from any commenting agency. A Public Meeting, as required under Section 34(12) of the Planning Act, was held on August 15th, 2012, in order to receive comments from members of the public on the application. Notice of this Public Meeting was issued on July 19th, 2012 and posted on the subject property that same date. Written submissions were received from 16 purchasers of shepherds from the proposed kennel, 1 from the veterinary clinic the proposed kennel utilizes for services, 1 from the Canadian Kennel Club, and 1 from a neighbouring landowner. No additional verbal comments, other than the applicant, were received at the public meeting. ANALYSIS: The application proposes to amend the zoning of the lands described as Concession 4, East Part Lot 13, 5094 Line 4 North, from the Agricultural/Rural (A/RU) Zone to a site- specific zone to permit a commercial dog kennel operation on the subject property. The subject property occupies a lot area of approximately 0.955 hectares (2.36 acres) and has 80 metres (265 feet) of frontage along Line 4 North, and a depth of approximately 100 metres (330 feet) as illustrated on Attachment 1. Further analysis of the proposed zoning by-law amendment is contained in the policies/legislation section below. FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT: Not applicable. POLICIES/LEGISLATION: TOWNSHIP OF ORO-MEDONTE OFFICIAL PLAN The lands subject to the application are designated Agricultural in the Township's Official Plan. Permitted uses in this Agricultural designation include commercial dog kennels and therefore an amendment to the Official Plan is not required for the proposed use. Section C1.3.5 contains the specific Official Plan policies to be considered by Council. These policies state "a dog kennel may be permitted in the Agricultural designation subject to an Amendment to the implementing Zoning By-law. Before considering such an amendment Council shall be satisfied that: DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-046 Page 2 of 7 Page 57 of 165 10c) Report No. DS2012-046, Andria Leigh, Director of De... a) the size of the proposed dog kennel is appropriate for the area; b) the building housing the dog kennel is set back an appropriate distance from lot lines; and, c) an undue concentration of dog kennels does not already exist in the general vicinity of the proposed kennel. A new dog kennel may also be subject to a Site Plan Agreement that deals with issues such as buffering, the location and size of buildings and landscaping to minimize the impact of the use on adjacent land uses." The applicant has submitted the application for the zoning by-law amendment as required by the policies of the Township's Official Plan. In September 2012, Council adopted a General Zoning By-law Amendment (By-law 2012-164) which established zone provisions for the lot size and setbacks required for Class "A" and "B" kennels as defined in the Township's Kennel Licensing By-law. By- law 2012-164 established standards as it relates to subsections (a) and (b) which specified that a Class "A" kennel, which provides for the keeping of a maximum of 8 dogs, requires a minimum lot size of 4 hectares. The applicant's proposal is considered a Class "A" kennel and would therefore be required to have a lot size of 4 hectares in accordance with the recently adopted standards. The lands subject to the application are 0.955 hectares, approximately 1/4 of the lot size requirements. In addition, By-law 2012-164 enacted setback distances deemed to be appropriate from lot lines and the nearest residential dwelling for a dog kennel operation. As it relates to a Class "A" kennel, the minimum setback to all lot lines is 30 metres and the minimum distance to the nearest dwelling is 130 metres. The applicant has identified on their concept plan drawing, that the proposed kennel building would be located approximately 24.4 metres from the rear lot line and 3.65 metres and 9.1 metres from the north side lot line, and would therefore not comply/achieve the distances established by Council. In addition, the proposed kennel is located approximately 117 metres from the nearest neighbouring dwelling to the south and 167 metres to the neighbouring dwelling to the east, and would therefore also not comply with this zone provision. The proposed kennel operation is not located within a geographic area where there is currently an undue concentration of commercial dog kennels. The last paragraph in the Official Plan policies identifies the requirement for Site Plan Control and in accordance with the Licensing by-law Council confirmed that all dog kennels would be subject to site plan control to address issues such as buffering, location and size of building, and landscaping in order to minimize the impact on adjacent land uses. Should the application be considered favourably by Council, it would be required to be subject to a Holding provision until such time as the required Site Plan Agreement was executed by Council. With the lot size and proposed location of the dog kennel on the subject lands, issues such as buffering and landscaping and building location mitigation measures would be required to be implemented in order to reduce the impacts on neighbouring with the proposed kennel operation. DEVELOPMENT SERVICES September 26,2012 Report No. DS2012-046 Page 3 of 7 Page 58 of 165 10c) Report No. DS2012-046, Andria Leigh, Director of De... At the public meeting, written comments were received from a neighbouring landowner and identified the concern for neighbour's associated with the proposed kennel operation and its close proximity to existing residential uses, related to visual and acoustic impacts. These are issues which are also identified in the Township's Official Plan as being required to be addressed to Council's satisfaction before considering favorably a zoning by-law amendment. The lot size and setback provisions established by the general amendment were also intended to provide some direction for staff and Council on what standards would be considered appropriate in order to satisfy the Official Plan criteria. On the basis of the above, it is staff's opinion that the proposed amendment that would permit a kennel operation on a property which does not satisfy either the lot size or setback provisions is not considered to conform with the policies of the Official Plan. PROVINCIAL POLICY STATEMENT, 2005 The purpose of the Provincial Policy Statement (PPS) is to provide direction to municipalities in Ontario for appropriate land use planning and development, "while protecting resources of provincial interest, public health and safety, and the quality of the natural environmenf'. Section 1.1.4 of the PPS states that "[in] rural areas ... in municipalities ... a)permitted uses and activities shall relate to ... limited residential development and other rural land uses ... d) development that is compatible with the rural landscape and can be sustained by rural service levels should be promoted ...". The proposed amendment which would permit a dog kennel on a rural residential lot is considered a site specific for of development and therefore the policies are not considered to apply. PLACES TO GROW: GROWTH PLAN FOR THE GREATER GOLDEN HORSESHOE, 2006 (OFFICE CONSOLIDATION, JANUARY 2012) The purpose of the Places to Grow policies is to provide direction to municipalities in Ontario for managing growth to ensure the efficient use of land and infrastructure resources, and to protect agricultural lands and other natural resources from incompatible development. The Places to Grow policies of the Province are, however, silent with respect to the form of site-specific zoning proposed and, therefore, its policies are not considered to apply with respect to the proposed amendment. COUNTY OF SIMCOE OFFICIAL PLAN As per Schedule 5.1, the subject property is in the Rural and Agricultural designation in the County's Official Plan. Section 3.6 to the County's Official Plan contains policies for "Rural and Agricultural" areas, whose objectives include "[to] provide ... for rural uses such as ... limited DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-046 Page 4 of 7 Page 59 of 165 10c) Report No. DS2012-046, Andria Leigh, Director of De... residential ... while protecting the rural character ..." and "[to] encourage maintenance and restoration of natural heritage areas were appropriate ...". As the subject lands are designated Agricultural in the Township's Official Plan, they are subject to the County Official Plan policies for Prime Agricultural Areas. The County policies state that "Prime agricultural areas will be protected for agriculture and compatible uses. Permitted uses are agriculture, agriculture related uses, secondary uses, natural heritage conservation and forestry, aggregate developments subject to Section 4.4, processing of agricultural products, and agricultural produce sales outlets generally relating to production in the local area." The County policies appear to be silent with respect to the proposed use for a commercial dog kennel. TOWNSHIP OF ORO-MEDONTE ZONING BY-LAW 97-95, AS AMENDED The subject lands are zoned Agricultural/Rural (A/RU) Zone pursuant to Schedule A20 to the Township's Zoning By-law, and the proposed Zoning By-law Amendment seeks to establish a new site-specific standard to permit a dog kennel operation on the subject property. Dog kennels are not permitted as of right in the Township's Zoning By-law and are subject to the approval of a site-specific zoning by-law amendment in order for them to be constructed and operated. On this basis the applicant has submitted such an application for Council's consideration. The subject property contains approximately 80 metres (265 feet) of frontage along Line 4 North and has a lot area of approximately 0.955 hectares (2.36 acres). As stated above, the proposed zoning by-law amendment for the dog kennel does not comply with the lot size, or setback requirements for a Class "A" kennel as established by Council and therefore approval of the proposed amendment would establish a site-specific standard that is significantly smaller than the general provisions for all kennels as recently adopted by Council. On this basis, the proposed site-specific amendment which would permit a commercial dog kennel is not considered to meet the general intent of the Zoning By-law and would not be considered appropriate for the desirable development of the lot. CORPORATE STRATEGIC GOALS: Quality of Life—To contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and county-like character Safe & Healthy Community—To ensure that Oro-Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence—To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-046 Page 5 of 7 Page 60 of 165 10c) Report No. DS2012-046, Andria Leigh, Director of De... CONSULTATIONS: • Township Departments— no objection stated ATTACHMENTS: Attachment 1 — Location Map CONCLUSION: The proposal in Zoning By-law Amendment Application 2012-ZBA-04 to amend the zoning of 5094 Line 4 North to permit a dog kennel operation is not considered to maintain the general intent of the Township's Zoning By-law, nor to conform with the intent of the Official Plans for the Township. Therefore, it is recommended that Application 2012-ZBA-04 be denied by Council. Respectfully submitted: Andria Leigh, MCIP, RPP Director, Development Services SMT Approval/Comments: C.A.O. Approval!Comments: DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-046 Page 6 of 7 Page 61 of 165 10c) Report No. DS2012-046, Andria Leigh, Director of De... ATTACHMENT 1: LOCATION MAP 2012-ZBA-04 (FRACCARO) A, i z w z ®SUBJECT PROPERTY(5094 LINE 4 NORTH) t DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-046 Page 7 of 7 Page 62 of 165 10d) Report No. DS2012-047, Andria Leigh, Director of De... (WGZ REPORT A(elr� Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2012-047 Glenn White, Manager of Planning Services Meeting Date: Subject: Request for Extension of Motion# September 26,2012 Draft Plan Approval, Plan of Subdivision Application 2006- Roll#: SUB-02, 1802281 Ontario Ltd. R.M.S. File#: D12 26472 4346-010-002-26460 (Whispering Creek Estates),West Part Lot 11,Concession 5 (Oro), Township of Oro-Medonte RECOMMENDATION(S): Requires Action X❑ For Information Only It is recommended: 1. THAT Report No. DS 2012-047 be received and adopted. 2. THAT Council approve the extension to draft plan approval for 1802281 Ontario Limited (Whispering Creek Estates Subdivision) 2006-SUB-02 for a period of one year to October 8, 2013. 3. AND THAT the owner be advised of Council's decision. BACKGROUND: 71 On October 8, 2008, Council gave draft plan approval for a period of three years for a 15 lot residential plan of subdivision located in the settlement area of Edgar and formally known as the Drury subdivision, now known as Whispering Creek Estates (1802281 Ontario Limited). On August 17, 2011, Council approved a one year extension to draft plan approval. Originally, Council granted draft plan approval for a 15 lot residential plan of subdivision. Lot 1 was separated from the rest of the subdivision by a watercourse and a stormwater management pond. The landowner then felt it was appropriate to sever this lot from the rest of the subdivision. This request was granted by the Committee of Adjustment on August 19, 2010. Innovative Planning Solutions has submitted correspondence on behalf of 1802281 Ontario Limited (Whispering Creek Estates) requesting a further one year extension to their draft plan approval. The purpose of this report is to analyze this request and make recommendations to Council. A map outlining the location of the draft plan subject to this report is contained in Attachment 1 of this report. DEVELOPMENT SERVICES Meeting Date September 26,2012 Report No.DS 2012-047 Page 1 of 8 Page 63 of 165 10d) Report No. DS2012-047, Andria Leigh, Director of De... ANALYSIS: 771 In order to receive final approval from the Township and proceed to registration of the plan of subdivision, the landowner is required to clear all conditions imposed by the approval authority (Township) and provide the appropriate clearance letters from the required agencies. A summary is provided below with the reasons for requesting Council's consideration in a draft plan extension. The present 14 lot residential draft plan of subdivision is located on the south side of Old Barrie Road (County Road 11) in the settlement area of Edgar. Each of the 14 lots will have frontage onto a new public road (Best Court) that extends south from Old Barrie Road. The minimum lot frontage for each the lots will be 32 metres and have minimum lot area of 0.25 hectares (0.62 acres). The draft plan also includes a Block 15 (Stormwater Management Block), Block 16 (Emergency Access Block) and Block 17 (Environmental protection Block). A copy of the draft plan is attached for Council's reference (Attachment 2). The owner has noted that economic factors played a significant role in delaying construction activity over the past year. Recent improvements to the housing market have provided confidence for future construction. The owner anticipates that pre- servicing works will be completed in early 2013 and the subdivision registered shortly thereafter, in the summer 2013. The owner has been actively fulfilling the draft plan conditions and anticipated that a one year extension would be sufficient time to fulfill all of the draft plan condition and register the plan. FINANCIAL/LEGAL IMPLICATIONS/RISK MANAGEMENT: Not applicable. POLICIES/LEGISLATION: The Planning Act, in Section 51 (32) provides the ability for an approval authority to provide approval lapses at the expiration of the time period specified by the approval authority, being not less than three years. Section 51(44), of the Planning Act provides the ability for the approval authority to withdraw the approval of a draft plan of subdivision. Section 51(33) provides the ability for the approval authority to extend the lapsing date of draft approval of a plan of subdivision/condominium. Notice to these changes is required to be given following any decision to change conditions and is subject to the appeal process. The Planning Act contains a provision wherein the approval authority can impose a lapsing of draft plan approval. This is useful in some instances where registration will not occur due to various circumstances. Without this `sunset clause', draft plans can DEVELOPMENT SERVICES Meeting Date September 26,2012 Report No.DS 2012-047 Page 2 of 8 Page 64 of 165 10d) Report No. DS2012-047, Andria Leigh, Director of De... remain open in perpetuity and form unrealistic growth forecast on lands which may never be realized. The Township's Official Plan outlines in Section E1.9 "Existing Draft Plan Approved Residential Subdivision" provide the following policy: "A considerable number of vacant lots existed in Draft Approved Plans of Subdivision in the rural area on the date this Plan was adopted by Council. Some of these subdivisions are located in areas that have not been identified in the Plan as being appropriate for development since such development may have an impact on the rural character of the area and on the cost effectiveness of providing municipal services. In addition, the development of a number of these subdivisions may have a cumulative negative impact on the natural heritage system that this Plan is trying to protect. In this regard, it is the intent of Council to withdraw a draft approval after an appropriate period of time has elapsed if a subdivision is not proceeding to development stage in an expeditious manner". The above noted draft plan of subdivision is actively working toward the fulfillment of their conditions of draft plan approval. This draft plan is located within a Settlement Area designated in the Township's Official Plan. CORPORATE STRATEGIC GOALS: Quality of Life: to contribute to an enriched quality of life for residents by maintaining Oro-Medonte's natural beauty and country-like character and by providing opportunities that encourage community participation in activities and recreational programs. Sustainability: to build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: Planning Division Staff Township of Oro-Medonte Official Plan The Planning Act, Section 51 ATTACHMENTS: Attachment 1: Extension of Draft Plan Approval Location Map Attachment 2: Draft Plan Attachment 3A&313: Letter Request Extension to Draft Plan Approval DEVELOPMENT SERVICES Meeting Date September 26,2012 Report No.DS 2012-047 Page 3 of 8 Page 65 of 165 10d) Report No. DS2012-047, Andria Leigh, Director of De... CONCLUSION: 7 On the basis of the above, it is recommended that a one year extension (October 8, 2013) to the draft plan approval from the current lapsing date of October 8, 2012 be granted to the landowner to allow him to proceed with the registration of the subdivision. The landowner will further be advised that further extensions by Council will be discouraged. Respectfully submitted: Glenn White, MCIP, RPP Manager of Planning Services SMT Approval/Comments: C.A.O. Approval/Comments: �r DEVELOPMENT SERVICES Meeting Date September 26,2012 Report No.DS 2012-047 Page 4 of 8 Page 66 of 165 10d) Report No. DS2012-047, Andria Leigh, Director of De... ATTACHMENT 1: EXTENSION OF DRAFT PLAN APPROVAL LOCATION MAP VASEY VASEY PETER w PETEt Z Z rn g- Li, r- w j jW ca Z _ MOAN T NE's J to w MOUNT SAINT LOUIS ,ING RAM .:Q o INGRAM Ull- Z z W C11-zz ,WORSESHOE-VALLEY w w -' z U -' BASS LAKE HRss I E J -BAS S•L-AKE Whispering Ridge Estates Ran of Subdivision - 2006-SUB-02 LU LE)-BARRIE Ul w z z z z - w -t =t w =� W Zi LW z Lj J tL z ? i 15/16 .! U. I z SKI-T. LS RCSSS r o 4D r w 11J W E z � z � s z z z � J DEVELOPMENT SERVICES Meeting Date September 26,2012 Report No.DS 2012-047 Page 5 of 8 Page 67 of 165 10d) Report No. DS2012-047, Andria Leigh, Director of De... S J0 9 afied Lb0-Z[OZ SO'ON podew ZLOZ`9Z aagwa;daS area 6uneew S301AW3S 1N3Wd0'13A30 Way dmnV7 VA I -- F! M e o - m ° its I z i E t . � � o nsdtc+sa 3e e k . i xe (� 911 e �� _ $ z a 5,aNk+f SN0ISS3JN l�113Z3 3�NYMO7]V QV�2( t NVId lddH4 Z 1N3WH:DViIV Page 68 of 165 10d) Report No. DS2012-047, Andria Leigh, Director of De... ATTACHMENT 3A: LETTER REQUESTING EXTENSION TO DRAFT PLAN APPROVAL 10 INNOVATIVE PLANNING SOLUTIONS PLANNERS • PROJECT MANAGERS 0 LAND DEVELOPMENT Monday, August 27th, 2012 The Township of Oro Medonte 148 Line 7 South Oro, Ontario, LOL 2X0 b Attention: Alan Wiebe, Intermediate Planner R ' D AVG 3 n 2611 Re: Request for Extension of Draft Plan Conditions ORS�ECOfVTE Whispering Creek Estates Subdivision TOWNSHIP Township File—2006 SUB 02 West Part Lot 11, Concession 5 Township of Oro Medonte, County of Simcoe On behalf of 1802281 Ontario Ltd.we herby are requesting an extended timeframe to satisfy the Draft Plan conditions for the Whispering Creek Estates Subdivsion in the Township of Oro Medonte, County of Simcoe. Based on the Draft Plan Conditions dated October 8, 2008, condition 5 states "That the draft plan approval of the development is for a period of three (3) years. The owner shall apply for any extension at least sixty(60) days prior to the lapsing date". The lapsing date being October 8, 2012. A previous extension was provided by the Township in August 2011. The majority of the draft plan conditions have been fulfilled. The most recent advancement of this project has been the preparation of the pre-servicing agreement. The delay in this process is a result of several economic factors including a decline in the housing market. As such, an extended timeframe of one (1) year is being requested in order to satisfy the remaining conditions. It should be noted that all engineering clearances have been obtained as well as clearances from a variety of agencies have been provided including the Township of Oro Medonte (rezoning), the Ministry of Culture, County of Simcoe, Canada Post, Hydro One, Bell Canada, and several others on an array of draft plan conditions. Notably, all concerns from the NVCA have been addressed and clearance letter will be provided by the CA once a subdivision agreement is prepared. 150 DUNLOP STREET EAST, SUITE 201, BARRIE ONTARIO L4M 182 TEL1 (705) 812.3291 FAX: (705) 812.3438 EMAIL: INFOQIPSCONSULTINGINC.COM DEVELOPMENT SERVICES Meeting Date September 26,2012 Report No. DS 2012-047 Page 7 of 8 Page 69 of 165 10d) Report No. DS2012-047, Andria Leigh, Director of De... ATTACHMENT 313: LETTER REQUESTING EXTENSION TO DRAFT PLAN APPROVAL The owner has been actively fulfilling the draft plan conditions as evidenced by correspondence and submissions to the Township. However as previously mentioned, economic factors played a significant role in delaying construction activity over the past year. Recent improvements to the housing market have provided confidence for future construction. It is anticipated that preservicing works will be completed in early 2013 and the subdivision will be registered shortly thereafter, summer 2013. Given that a draft plan agreement has yet to be prepared, which is anticipated in the near future, an extension of one (1) year is being requested in order to satisfy outstanding draft plan conditions. Trusting this is satisfactory; we trust you will grant the following extension for the reasons noted above and request notification of same as soon as possible. Should you have any questions or comments, please do not hesitate to contact the undersigned at your earliest convenience. Respectfully submitted, INNOVATIVE PLANNING SOLUTIONS -Greg a A.A. Junior Pr' ner Cc: Harold Gemmell 1802281 Ontario Ltd. Greg Marek Planner II —County of Simcoe DEVELOPMENT SERVICES Meeting Date September 26,2012 Report No.DS 2012-047 Page 8 of 8 Page 70 of 165 10e) Report No. DS2012-048, Andria Leigh, Director of De... T�it�t2s1 , of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2012-048 Council Alan Wiebe, Intermediate Planner Meeting Date: Subject: Site Plan Agreements Motion # September 26, 2012 (Democrat Maplewood Limited) Roll #: 2012-SPA-19, Lot 8, Plan 51 M-957, R.M.S. File#: 4346-010-003-26508 2012-SPA-20, Lot 128, Plan 51 M- D11 43587 (Lot 8) (Lot 8) 957 (Former Township of Oro) D11 43588 (Lot 128) 4346-010-003-26628 (Lot 128) RECOMMENDATION(S): Requires Action�X For Information Only It is recommended: 1. THAT Report DS 2012-048 be received and adopted; 2. THAT the Township of Oro-Medonte enters into Site Plan Agreements with Democrat Maplewood Limited to remove the Holding Provision applying to the subject Lots, for the construction of single detached dwellings; 3. THAT the Clerk prepare By-laws for Council's consideration to enter into Site Plan Agreements with Democrat Maplewood Limited; 4. THAT the Clerk prepare By-laws for Council's consideration to remove the Holding Provision applying to the lands described as Lots 8 and 128, Plan 51M-957, respectively; and 5. AND THAT the owner be notified of Council's decision. BACKGROUND: The applicant is proposing to have Site Plan Agreements registered on title for the construction of single detached dwellings with attached garages on each of the respective Lots 8 and 128, Plan 51 M-957, in the Diamond Valley Estates Subdivision. The zoning presently in effect for the subject lands is Residential One Holding Provision (R1(H)) Zone and, as such, the owner must enter into Site Plan Agreements prior to the issuance of Zoning Certificates and Building Permits related to the construction of dwellings on the respective Lots. The owner must enter into a Site Plan Agreement before the Holding Provision Zone can be removed. DEVELOPMENT SERVICES September 26,2012 Report No. DS2012-048 Page 1 of 6 Page 71 of 165 10e) Report No. DS2012-048, Andria Leigh, Director of De... With respect to recent development within the Diamond Valley Estates Subdivision, it is noted that a potential ossuary was discovered during excavation taking place on Lot 122, in December 2011. Following this discovery, the developer's archaeologist corresponded with the Cemeteries Regulation Branch of the Ministry of Consumer Services, through which they provided a report illustrating the potential ossuary being entirely within Lot 122. Subsequently, the developer's archaeologist provided correspondence to the Township, stating that: • "The area of concern is wholly contained within Lot 122 and well removed from any planning boundary."; • "This discovery will have no impact on the surrounding lots."; • "As the discovery appears to represent an intact and intentional burial site, it is expected that Lot 122 will become a registered cemetery and that the remains will not be moved."; and • "We do not believe that there is any necessity arising from this situation, now or in the future, to restrict any activity on any other portion of the development property outside of Lot 122." Therefore, on the basis of the discovery of a potential ossuary, and subsequent correspondence as noted above, Planning staff recommends that future Site Plan Agreements for the development of lots within the Diamond Valley Estates Subdivision include provisions to the effect of requiring the owner of a lot and/or their agent to: • retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary; • assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through any development; and • cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature, and to notify all appropriate Ministries and Agencies, including, the Registrar of Cemeteries and the Township. ANALYSIS: The properties are designated Residential by the Township's Official Plan, and are zoned Residential One Holding Provision (R1(H)) Zone by the Township's Zoning By- law 97-95. The applicant is required to enter into Site Plan Agreements with Council with respect to the removal of the Holding Provision on the subject Lots. These provisions were imposed through the subdivision approval process in order to determine appropriate building envelopes. The attached site plans have obtained approval from the Township's engineering consultant, AECOM. Further, Planning staff have reviewed the submissions related to the proposed construction of dwellings on each of the subject lots, and confirmed their compliance with applicable provisions of the Township's Zoning By-law 97-95, as amended. DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-048 Page 2 of 6 Page 72 of 165 10e) Report No. DS2012-048, Andria Leigh, Director of De... FINANCIAL: Not applicable. POLICIES/LEGISLATION: Township of Oro-Medonte Official Plan Township of Oro-Medonte Zoning By-law 97-95 Planning Act, R.S.O 1990, c. P. 13, Sections 36 and 41 CONSULTATIONS: • Township Departments ATTACHMENTS: Schedule 1: Location Map Schedule 2a: Site plan drawing (Lot 8) Schedule 2b: Site plan drawing (Lot 128) CONCLUSION: The purpose of these Site Plan Applications are to register Site Plan Agreements on title for the subject lots, with respect to the construction of single detached dwellings on Lots 8 and 128 of the Diamond Valley Estates Subdivision (Plan 51 M-957), due to the Holding Provision applying to the zoning these lots. It is recommended that Site Plan Applications 2012-SPA-19 (Lot 8) and 2012-SPA-20 (Lot 128), be approved. Respectfully submitted: Reviewed By: Ian Wiebe Glenn White, MCIP, RPP Intermediate Planner Manager, Planning Services SMT Approval/Comments: C.A.O. Approval/Comments: DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-048 Page 3 of 6 Page 73 of 165 10e) Report No. DS2012-048, Andria Leigh, Director of De... SCHEDULE 1: LOCATION MAP 2012-SPA-19 (Lot 8) and 2012-SPA-20 (Lot 128) (Democrat Maplewood Limited) Lu z J W HORSE SHOE-VALLE-Y-ROAD.1v+ z � w z } w U SUMAC7CRESCENT ON AVENuE z h 2012-SPA-19 J z 16 Diamond Valley Drive , (Lot 8, Plan 51 M-957) 2012-SPA-20 1 Diamond Valley Drive Blom (Lot 128,Plan 51M-957) SUBJECT LOTS DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-048 Page 4 of 6 Page 74 of 165 10e) Report No. DS2012-048, Andria Leigh, Director of De... SCHEDULE 2A: SITE PLAN DRAWING (LOT M 2012-SPA-19 (Democrat Maplewood Limited) REASONS fa. - oPSrrelrucH rwE � � ��,� k FESS/p,y �7 Q I &14� f o= 1 laT s t Tl�l-sd] f O WCOMMENO®TO FOR Ld NOTES• 146 J °EUG .,� UJ uw oicclwmc.°su�ur RmfR I x °, / 1`Z i F.1EC,OR PUNP REOUW{D I a O ry �1u.Y P1AV°E�411Gff FXGp1E110m yRi@FO L1W'JND I b151µ a _ V 3 FECOrEY0s0056 q+9fE F I* ov1rtW J1 p FnA.8i0p1 4 SEPTC TIE BE05 5RE x0Y f0 BE WI551RURED n0�1 - ' THE 51FtP SLOPE UMIIB(90PFE fdY�ftn f1w 1u7 { I 80 ,�I F�� { . ZONING IBBJfbm JI 0.f-4xRf BEYKRm O'RL5J+4 I sir/ ^f A 0 G JI2 SITE AREA BUILGING AREA IGFA) --ti I. -'— >•' L rmrer+va. -, �' a oJOwo neon I».. mm I,•w fe.n. i X _`� r--� �nonnai euln wf' a aw®Paaex� azY'w,m.I aR.o-ll. Q �t . . row YiL 1ae.>.wm I ISw wA 1 \ I Jf>�g f"�I n (9y InRLIRRm cax5a� ___� � LJ��I Ll I f tM:°JI�7 T iE101PYaf! 10..>0�m I Y105 eon. � COVERAGE aasz _.'.. P°1wunL xrnc _ I +wuw1T ss7EUs BLtLOING SETBACKS y � InES�,rcIG�ir°mnG57 IOP:Stt Y O dWN1 PRCOpO® J W16- 1 1T.A YARD 1.1gm 1 15,00. 50.ffin I iM211. - 'I _ __ n2 MLLROn 40E YARD P.9dn BM R.a>m 1f.xlt - fi3Rm I xfxul lsm. CAL E') J o�' CONSULTANT'S CERTIFICATE 1 xxvl R(vR,NEO M SPE•x0 eY.Y1R'PUN ipY M - P1L]PO9EC 1111➢in876}m 0[[bSETxOL ED On - it-'� — �. � — �` 4� I IO!167�A!q f NOM CEP,VY flue: - I.RORMB MOLY tnM WSNXO FxiK[MY(ga9° PIFS. �_.- TJ '-' 1.T5F P2QV,�L1NM4'iS IN RbY00mY Rn1H Trf [X. _ ioP�Wr�r w rm n 4 Cs_GSe=W f®T L1E wIM D-`IA-_A ND VALp DATE: au fs,z°,z_ EY D�RI V 1 VALDOR ENGINEERING INCA >m. DIAMOND VALLEY °"^Wn H.N._ VALDOR ENGINEERING INC. ESTATES E 1> Aaaea J.p Np�eO LOT 8 16 DIAMOND VALLEY DRIVE �� 15�A/N 2012 SCAB 1:300 P�ECr 09115 "a LOT-8 DEVELOPMENT SERVICES September 26,2012 Report No.DS2012-048 Page 5 of 6 Page 75 of 165 10e) Report No. DS2012-048, Andria Leigh, Director of De... SCHEDULE 213: SITE PLAN DRAWING (LOT 128) 2012-SPA►-20(Democrat Maplewood Limited) RE��N6 DIAMOND VALLEY DRIVE wo. ozvsannon a16 " raasmxc uarew. csta au-om rrrc'c') _�. IX.SaeleLp£R 31 63 .. 0.5`09� 483 31482 - .65 31 \� -05 6.71 mv. 55 1B.1Q 31691 31Q13 OfE551 f YO JOB 15.201 c� {❑1 1❑I �I L__J % 4441; ootD:nn�start: f mi mcwn+6aT srs 11.'11` l° ,� wFL1SLW©oGA1cY un1 u�Fa Ro O1 s1 M(ern(ao 6Y nRr:rc It x Js>,Y1F.N7sx.psK x 1 o 1r On+M) . ❑'—❑—Si.<fi^ — LOT I /2f!• PLAN 2R 31T.d0 - MCOMEN pOW -/roryTy/�'Jp��p�y/�j" 1R 31 15 III-15A 317'55- 199WfN0E---C£�U�� �- Ri BYT.,zR w�31T.B5 37636. 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ESTATES mDe. CHO.BY s>m P.Z LOT 128 �- 1 DIAMOND �Y DRIVE 15 JUN 2012 ' 1;250 1 vR�zm 09115 I LOT-128 DEVELOPMENT SERVICES September 26,2012 Report No. DS2012-048 Page 6 of 6 Page 76 of 165 1Of) Hugh Murray, Acting Fire Chief, re: Fire Marshal's ... Fire Marshal's commVM1 Quh .,, del col-1 missaire des incendies May 1,2012 0 2012-04 USE OF FARM BUILDINGS FOR ASSEMBLY OCCUPANCY In the past year, fire safety concerns have been raised in regard to farm buildings being used for assembly occupancy. The Office of the Fire Marshal prepared this communique to provide guidance with respect to these concerns. In the Fire Code,"assembly occupancy"is defined as follows: Assembly occupancy means the occupancy or the use of a building, or part thereof, by a gathering of persons for civic, political, travel, religious, social, educational, recreational or like purposes or for the consumption of food or drink. When farm buildings are used to host events such as dances, weddings, concerts, religious gatherings, etc., the building use is classified as "assembly occupancy". Buildings used for assembly occupancy must comply with applicable fire safety requirements in the Building Code and the Fire Code. Assembly occupancy requirements in the Building Code and the Fire Code deal with fire and life safety features, such as exits and means of egress, fire separations, flame spread ratings, fire alarm and detection systems, and sprinkler systems, as appropriate to the use of the building. These features, along with controls on fire hazards and implementation of emergency procedures, are needed to ensure the safety of occupants in the event of a fire emergency. Persons attending assembly functions in farm buildings that lack such features and controls may be at serious risk in the event of a fire emergency. A farm owner intending to use a farm building to host assembly events should contact the local building official to determine whether a Change of Use permit is required. Compliance with the conditions of this permit would ensure that applicable health, structural and fire safety requirements in the Building Code are satisfied and that the building can be safely used for assembly purposes. The farm owner should also consult the municipal fire department on the applicability of Fire Code provisions, including those relating to the retrofit of assembly occupancies, emergency planning and indoor public amusement areas. Page 77 of 165 10f) Hugh Murray, Acting Fire Chief, re: Fire Marshal's ... Fire departments are advised to develop and implement a public education strategy to inform farm owners of their obligations to comply with the Building Code and the Fire Code, and to inform them of the potential fire safety risks associated with using farm buildings for purposes other than farming. When inspectors become aware of an assembly event taking place in a farm building, either in the planning stages or an event in-progress, they are advised to contact the owner and to conduct an inspection of the building. If fire safety concerns are identified during the course of an inspection, fire departments may wish to consider the enforcement provisions listed below,depending on the circumstances encountered: application of Article 2.1.2.2. of Division B of the Fire Code for activities that create a hazard and that are not allowed for in the original design of the building; use of an inspection order under subsection 21.(1) of the Fire Protection and Prevention Act, 1997(FPPA); closure of the building through provisions in subsection 21.(2)of the FPPA; use of immediate threat to life provisions under section 15 of the FPPA, when applicable. Furthermore, fire officials are advised to notify and partner with other enforcement agencies such as the Electrical Safety Authority, the Alcohol and Gaming Commission, the local building department and the local police service to deal with potential risks associated with the inappropriate use of farm buildings for assembly purposes. The nature of the activity or event taking place will determine Fire Code requirements that apply. An evaluation will be required on a case by case basis. Fire departments requiring assistance may contact their local OFM fire protection advisors. The attached questions and answers document provides additional information. Attachment Page 78 of 165 1 Of) Hugh Murray, Acting Fire Chief, re: Fire Marshal's ... Use of Farm Buildings for Assembly Occupancy: Questions and Answers Q1: Under what authority can municipal fire officials deal with fire safety concerns in farm buildings? Al: The Fire Protection and Prevention Act, 1997(FPPA) gives municipal fire officials the authority to deal with fire safety matters. This authority extends to all land and premises, including farm buildings. In addition, the Fire Code, a regulation under the FPPA, may also apply (see Q2) Q2: When must farm buildings comply with the Fire Code? A2: Farm buildings must comply with the Fire Code when the occupant load of the farm building exceeds what is prescribed in Article 1.3.1.1, of Division A or when the building no longer meets the definition of"farm building" as stated in Sentence 1.4.1.1.(2) of Division A. Q3: When does a farm building no longer meet the definition as stated in Sentence 1.4.1.1.(2) of Division A of the Fire Code? A3: When a farm building is used for any purpose that is not associated with the practice of farming (e.g., assembly purposes, furniture manufacturing, operation of a retail establishment), then the building no longer meets the definition of a "farm building" and the exemption in Article 1.3.1.1. of Division A of the Fire Code no longer applies. The building may also be subject to the Change of Use provisions of the Building Code. Q4: Does the Fire Code apply to farm buildings occasionally used for farm demonstration tours, farm auctions or other seasonal farming activities involving the gathering of people? A4: The Fire Code applies when the occupant load of a farm building exceeds what is prescribed in Article 1.3.1.1. of Division A. If the activities mentioned involve higher occupant loads, farm owners are encouraged to contact the local fire department to discuss what fire safety requirements may apply during the activity or event. Q5: Which Fire Code requirements apply to farm buildings that are not exempt from the Fire Code? A5: The nature of the activity or event taking place will determine Fire Code requirements that apply. An evaluation will be required on a case by case basis (see Q6 and Q7). May 1,2012 Page 1 of 3 Office of the Fire Marshal Page 79 of 165 1 Of) Hugh Murray, Acting Fire Chief, re: Fire Marshal's ... Q6: Are farm buildings subject to the full application of the Fire Code when occasionally used for hosting assembly events that may involve large numbers of people, such as dances or concerts? A6: Farm owners should consult with their local building department and fire department to determine applicable requirements, including the need for a Change of Use permit. In determining the applicability of Fire Code requirements, fire departments are encouraged to use the approval authority under Article 2.1.2.2. of Division B of the Fire Code. Article 2.1.2.2 stipulates that activities that create a hazard and are not allowed for in the original design shall not be carried out in a building unless provisions approved by the Chief Fire Official are made to control the hazard. Some provisions the Chief Fire Official (CFO) may consider are as follows: • prohibition of open flames; • well-marked and illuminated alternate exits; control or removal of loose combustible materials; safe use of extension cords or other temporary electrical wiring; • safe use and placement of portable heating devices; • sufficient number and placement of fire extinguishers; assignment of responsibility for monitoring safety issues/provisions; and notification to other relevant agencies when appropriate, e.g., Technical Standards and Safety Authority, Electrical Safety Authority. Other fire safety deficiencies may become apparent during an inspection by the CFO, in which case other provisions of the Fire Code may apply. Q7: Are farm buildings subject to the full application of the Fire Code when used for a one-off family event such as a wedding? A7: It is recognized that such events are at times an extension of activities that are carried out in the farmer's own home and would therefore not normally be subject to the full application of the Fire Code for assembly use. However, the farm owner is strongly encouraged to review and implement the fire safety precautions described in A6 above and to deal with any other health, safety or structural concerns. It is important to note that fire officials retain the authority to apply the Fire Code and/or to take other action under the Fire Protection and Prevention Act, 1997 if public safety is at risk, regardless of the type of event. May 1,2012 Page 2 of 3 Office of the Fire Marshal Page 80 of 165 1 Of) Hugh Murray, Acting Fire Chief, re: Fire Marshal's ... Q8: If a farm owner wishes to use a farm building for purposes other than farming on a regular basis or to permanently increase the occupant load, what effect might this have with respect to applicable Building Code and Fire Code requirements? A8: The farm owner should discuss his or her plans with municipal officials prior to undertaking any changes. A Change of Use permit under the Building Code may be required based on the nature of the new activities or the increase in occupant load. The Fire Code may also apply when the activities introduce specific hazardous operations or when the nature of the activity or increase in occupant load warrants emergency fire safety planning under Section 2.8 of Division B. In some cases, the retrofit provisions in Section 9.2 of Division B, Assembly Occupancies, may also apply. May 1,2012 Page 3 of 3 Office of the Fire Marshal Page 81 of 165 11 a) Mayor H.S. Hughes, correspondence dated September 1 ... Brissette, Marie Subject: RE:Second round of nominations for the Queen's Diamond Jubilee Medal From: FCM President [mailto:preside nt(&fcm.caI Sent:Tuesday, September 18, 2012 2:54 PM To: Hughes, Harry Subject: Second round of nominations for the Queen's Diamond Jubilee Medal Dear colleagues: The Diamond Jubilee marks the 60th anniversary of Her Majesty Queen Elizabeth II's accession to the Throne as Queen of Canada.The Medal Program is the centrepiece of a year-long series of Jubilee year celebrations organized by the Government of Canada. It is anticipated that some 60,000 deserving Canadians will be recognized with a Jubilee medal. In consultation with the Government of Canada,we are now launching a second round of nominations with a new deadline in order to open this honour to more Canadians.All members of council and all municipal officials may nominate as many additional candidates as they consider deserving of the Queen's Diamond Jubilee Medal. Nominations already submitted are unaffected. In addition,those nominated as alternates will also receive a medal, providing they meet the criteria. If you have any objections to your alternate candidate receiving a medal, please contact FCM. The new deadline for nominations is December 31,2012. 1 urge you to advise all members of council and all municipal officials of this expanded opportunity to honour deserving members of your community. Nominations are made by completing the online nomination form and clicking on the submit button.To learn more about the Jubilee Medal Program, please visit the Governor General's website. Sincerely, Karen Leibovici President, FCM Councillor,City of Edmonton i Page 82 of 165 12a) Announcements of Interest to the Public . Active Trans... Come join us for the A N'TT WY 8 A IY /_°_L I IK=/,,` = 0 U T on September 29, 2012 from 10AM to 2PM The Shanty Bay Walk-A-Bout will meet at the St Thomas Church,and participate in a self-guided walk in the village of Shanty Bay. Following the walk we will get together at the Church Hall for light refreshments and discuss what could make Shanty Bay a better place to walk around in. The goal is to create an Active Transportation plan for Shanty Bay. If you have ideas or suggestions about safety, path location, park usage,or just want to come out and enjoy a walk and learn more about Shanty Bay then join us at the Church Hall anytime between 10 AM until 2 PM.The invitation is open to all ages of the public that live in and around Shanty Bay or anyone who comes to Shanty Bay to enjoy the public spaces. Contact: Marty Lancaster Ward 3 Councillor (705)220-5410 marty.lancaster(a?oro-medonte.ca a� I e �a 2D —— 3 MARKEn P 0-.'C X2012 Google-Map date®2012 GooB�e Page 83 of 165 12a) Announcements of Interest to the Public . Active Trans... Everyone is welcome - at the 4�; « ���j. THANKSGIVING LUNCH AND TEA ROOM at CARLEY COMMUNITY HALL on SATURDAY, OCTOBER 6, 2012 11 A.M. TO 3 P.M. 5.� u��o ✓r� �� G� a : Carley Hall is located at 396 Warminster Sideroad, Township of Oro-Medonte (north of Horseshoe Valley Road, � ' between the 8 and 9 th Lines) Like us on Facebook! facebook.com/carlevcommunitvhall Check out our website! www.carleycommunitvhall.com Page 84 of 165 12b) Minutes of the Midland Library Board meeting held o... R-ECEIV sr� 0 A 209 MIDLAND PUBLIC LIBRARY BOARD MEETING ORO-MEDONTE TOWNSHIP DATE: July 26, 2012 LOCATION: Midland Public Library Boardroom Pagel of 7 PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, G. Canning, B. Gorski, J. Swick L. Campbell, J. Pack REGRETS: GUEST: STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM ISSUE ACTION 1. Call to Order J. Swick called the meeting to order at 7:00 p.m. 2. Approval of the agenda Additions: 7. New Business 7.1 Room Rental Policy Moved by: J. Pack Seconded by: B. Desroches That the agenda be approved as amended. CARRIED 3. Approval of the minutes of the previous meeting Moved by: L. Campbell Seconded by: M. Pearce That the minutes of the Board meeting held on June 8, 2012 be approved. CARRIED 4. Business arising from the minutes 4.1 Budget 2012 B. Molesworth distributed copies of a draft operating budget for 2013. He reviewed Council's directive about preparing three different budgets, one at+2%, one at 0% and one at-2%. The Town's financial software, however, will not let you prepare more than one scenario so what was handed out is a +2% budget draft. Based on an approximate $1 million dollar budget, +2% equals an increase of about$20,000.00. Page 85 of 165 12b) Minutes of the Midland Library Board meeting held o... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 7 DATE: July 26, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes -continued Looking at Payroll, when you combine step increases for newer hires and the 2.5% salary increase that Council passed for their unionized employees, you get an overall payroll increase of 2.8% or$22,527.00. Under Expenses, lines that we were over on last year have been increased to reflect this reality. Therefore, there is an increase of approximately$15, 000.00 in this area. This is an 11.2% increase. So, between payroll and expenses the dollar increase is approximately$37, 000.00 or a 4% increase overall. In order to offset these increases, B. Molesworth explained that he looked at potential increased revenue. The line Contributions-Other Municipalities, has seen an increase in contracting households, so the projected revenue has been increased by$12,000.00 for 2013. The Library also has commitments from two of the banks and Franke Kindred for the next two years as a result of our fundraising efforts. The Garden Tour also raises money for the Library. In the past, these donations have been transferred to Reserves. B. Molesworth is proposing that we take $5000.00 and put it into Revenue-Donations and another$10,000.00 and put it into Collections-Donations in our Operating Budget. Some money will still go into Reserves. By moving some of this revenue it allows us to meet the+2% target. B. Molesworth then spoke to the other two budget scenarios, 0% and -2%. There are three places to take money from, Collections—already took a 25% cut this year, Operating Expenses can't be cut, so that leaves Payroll. We would have to lay someone off and close the Library an equivalent amount of time. B. Molesworth also looked at how much we pay in salaries in a one week period. It amounts to around $12,000.00 to $13,000.00. With a 0% budget we would have to cut approximately$20,000.00. With this in mind, B. Molesworth suggested that we close the Library for a two week period, with the Staff taking leave without pay. Page 86 of 165 12b) Minutes of the Midland Library Board meeting held o... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 7 DATE: July 26, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes -continued If Council decides on a-2% budget then we would close for four weeks. This way no one is laid off and the pain is shared equally among the Staff. If you just reduce hours and lay someone off it puts more burden on the Staff that are left. An animated discussion ensued. The comments and suggestions ranged from, a two week closure not being an acceptable option, to we will appear to be putting pressure on Council, to suggesting we reduce hours. J. Pack's comment was that Council probably thought there would be layoffs when they proposed looking at 0% and -2% so we have to look at layoffs. B. Desroches stated that if you lay someone off you will never get them back. B. Molesworth said that Council wanted to see the consequences so this is what they are. Closing for two weeks is short-term pain, where cutting hours means the pain goes on forever. G. Canning said he asked Council for this, i.e. looking at what effect+2%, 0% and -2%would look like. We want a clear picture of what the consequences are. At the end of the discussion, J. Swick suggested that B. Molesworth present both options to Council, closing for a couple of weeks or reducing hours and laying someone off. J. Swick asked if we will be receiving a report from KPMG about the Library. B. Molesworth responded that they are studying all Town operations for efficiencies. If they have a comment about the Library it will be included in the final report. B. Molesworth will be meeting with T. Walker and the Town Treasurer in August and will bring a report back to the Board for review at the next meeting, which will be Thursday, August 30tH September 27th is the date that our budget goes to Council, so B. Molesworth will report at the October Board meeting. Page 87 of 165 12b) Minutes of the Midland Library Board meeting held o... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 7 DATE: July 26, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes -continued 4.2 Deputation to Council B. Molesworth said that our deputation will consist of taking the budget to Council. There isn't anything we can bring forward at this time and Council already has many other deputations coming up. 4.3 HVAC The compressors have been installed and are working. They are now going to cost around $12,000.00 instead of$10,000.00 originally quoted by CoolBreeze the manufacturer. The installation of an economizer will hopefully help reduce our costs over time. On another note, B. Molesworth and Architect, J. Knibb attended an OLA reception in Collingwood to pick up the design award that our new expansion garnered. 4.4 IFOA As was reported at the last Board meeting, the IFOA are trying to save money by downloading more of the cost to us. In an effort to offset this, B. Molesworth has negotiated a deal that will see the IFOA sponsoring author Susan Swan and no other authors. They will save money and so will we. The event will be held Saturday, November 3, 2012 at 7:00 p.m. in the Assembly Room. The Friends of the Midland Public Library are prepared to help with the cost of the reception. 4.5 DVDs This item was brought forward from the June 8, 2012 meeting as there was insufficient time to discuss it in any detail. L. Campbell, who had raised the question, indicated that she no longer had any concerns. However, J. Swick asked if we are trying to replace Rogers. B. Molesworth responded that most libraries have a mix of entertainment and cultural collections. About a quarter of our DVD collection is non-fiction. Demand has definitely gone up since places like Rogers closed. Page 88 of 165 12b) Minutes of the Midland Library Board meeting held o... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 7 DATE: July 26, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes -continued L. Campbell commented that patrons also want the newest releases. J. Swick suggested that we should possibly get back to our roots. V. Nihill commented that libraries have to evolve and this is part of it. A lot of people don't have access to computers to download movies. e.g. Netflix. J. Swick asked again whether we are trying to replace Rogers. B. Molesworth said no,we are doing the best we can with what we have. That budget line is not being increased. Accepting donations of DVDs comes with problems around licensing. If a person has made a copy for themselves before they donate it to us then we would be in contravention of copyright laws. 5. Approval of the accounts J. Swick asked if there were any questions regarding the June accounts. There was a question about the entry for 1875 A Charters Inn the description being Accommodations. B. Molesworth explained that this was the amount paid for authors presenting at one of our readings. J. Swick asked for a motion to accept. Moved by: J. Pack Seconded by: B. Desroches That the accounts for the month of June 2012 totalling$15,367.85 be approved. CARRIED 6. Reports of Board Committees 6.1 Finance Committee Finance Chair, B. Gorski, distributed copies of the Library Operating Financial Statement as at June 30, 2012. J. Pack asked if our Student Pages work with us year round. The answer was yes. They work an average of 18 to 20 hours in a four week cycle. At 47.51% spent, we are on track to this point in the year. Page 89 of 165 12b) Minutes of the Midland Library Board meeting held o... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 6 of 7 DATE: July 26, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees -continued 6.2 Report from the Friends B. Molesworth reported that the Friends contributed $500.00 for Children's programming supplies and are still committing money toward collections. 7. New business 7.1 Room Rental Policy U. Schmid asked that this item be added to the Agenda. She was in attendance at a meeting in the Assembly Room recently and the group were running behind approaching closing time. A Library Staff member came down and approached the group informing them that they needed to get moving by 8:45 p.m. to be out of the building before closing. U. Schmid felt very caught in the middle and would like a written policy stating the time groups have to be out. Copies of the current policy and a new draft policy were handed out. B. Molesworth stated that the groups that run over seem to start late and then seem to feel they can stay late. These groups, which are classified as"Community Groups", are allowed to use our rooms for free. They only pay to use our A/V equipment. If groups are bringing special equipment they need to plan ahead and have training. After reviewing the draft policy, U. Schmid suggested we need to be more blunt and tell groups that they must be out of the rooms by 8:45 p.m. If they wish to carry on discussions afterward they can do it outside. J. Swick and M. Pearce voiced their agreement. U. Schmid suggested that she would speak with the group's co- ordinator. B. Molesworth said that we have spoken to her already about this but that he will speak with both individuals and let U. Schmid know how the discussions go. U. Schmid commented that these groups are out in the community and she doesn't want bad blood between the Library and them. Page 90 of 165 12b) Minutes of the Midland Library Board meeting held o... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 7 of 7 DATE: July 26, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information 8.1 Chief Librarian's Report B. Molesworth reported that we are going to live stream the Olympics in the Assembly Room. The KPMG management study is an ongoing process. The final report to Council will be in September. There will be a public meeting on August 16th at 6:00 p.m. at the NSSRC where KPMG will be collecting public comment. Speakers must apply in advance with written submissions. People will be allowed five minutes to speak. J. Pack reminded Board members about the Town picnic for volunteers being held on Thursday,August 23 at Little Lake Park between 4:30 p.m. and 5:30 p.m. 9. Adjournment Moved by: J. Pack That the meeting be adjourned at 8:28 p.m. Ch it an of ibetoard Chief Librarian Page 91 of 165 12c) Correspondence dated September 11 , 2012 from Jaclyn... Barrie AreaV- PHYSICIAN RECRUITMENT September 11t",2012 Mayor Hughes and Members of Council D Township of Oro Medonte 148 Line 7 South SEP 11 2012 Oro,ON,LOL 2X0 OPO-MEDON�I"E TOVViE.S H i P Dear Mayor Hughes and Members of Council, On behalf of the Barrie Area Physician Recruitment Task Force I'd like to take this opportunity to thank the Council of the Township of Oro Medonte for their ongoing support of the recruitment and retention initiative in our community. We have made significant progress in bringing much needed Family Physicians and Specialists into the area;however, there is still a tremendous amount of work to be done.Health care human resources will be a significant issue facing all residents of the area in the coming years and recruitment will be the key initiative to alleviate the hardships of the physician shortage. The Task Force also focuses on the various needs of incoming physicians.For instance;we tour visiting physicians throughout the catchment area as well as ensure a unique support system is in place for both the physician and their families should they choose to start a practice in Oro Medonte or elsewhere in the Barrie Area.The Task Force also ensures a structured retention plan is in place to maintain physician satisfaction within the Barrie Area community in years to come. In order to continue to be successful in the recruitment and retention of family physicians and specialists into the area we kindly request your financial support,in the amount of$14,500 to help further our initiatives. As you are aware your financial contribution allows for your representative,currently Mayor Harry Hughes,to hold a seat on the Task Force, which will ensure that your input and accountability needs are met. If you have any questions please do not hesitate to contact me at any time,or if you prefer to meet I am available at your convenience.I can be reached directly at 705-728-9090 ext.42313 or by e-mail at BellJa[xvh.on.ca Thank-you for ur continued support. Sincerely, Jaclyn Bell Physician Recruitment Coordinator 201 Georgian Drive, Barrie, ON, L4M 6M2 I t: 705 728 9090 1 f: 705 728 2408 www.rvh.on.ca I www.barriedoctors.ca Page 92 of 165 12d) Correspondence dated September 17, 2012 from Wes Cr... sustain ble 355 Cranston Crescent SEVERN S L1ND Midland,13 L4R 2A1 Tel:705 526 1371 ext.192 www.sustainablesevernsound.ca 2012 September 17, 2012 Township of Oro-Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention: Paul Gravelle, Director Finance/Treasurer l/ Janette Teeter Dear Mr. Gravelle and Ms. Teeter, RE: SEVERN SOUND SUSTAINABILITY PLAN IMPLEMENTATION The Severn Sound Sustainability plan was endorsed by the nine municipalities in the Severn Sound area in 2009 and an implementation steering committee was initiated in 2009. The governance model adopted by the Sustainable Severn Sound Steering Committee involves continued support from the partners over the next two years. The objectives and implementation of the Sustainability Plan are key components to building healthy communities in these nine municipalities and funding is being requested from all Sustainable Severn Sound partners. Accordingly, we are requesting that the Township of Oro- Medonte maintain funding to Sustainable Severn Sound in order to continue supporting the efforts of the Committee and the Sustainability Coordinator position over the next two years. The request to the Township is for$6,000 for 2013. 1 would be happy to answer any questions you may have or Luke Raftis, Sustainability Coordinator, can make a presentation to your Council with respect to this request. Thank you for your consideration. Your very truly, W Wfainable wn, Chair Su Severn Sound Steering Committee Page 93 of 165 12e) Correspondence dated September 4, 2012 from Tony Ka... ORILLIA & AREA PHYSICIAN RECRUITMENT & RETENTION COMMITTEE Z.w" Aid Fe l Ghippeva5 of P-04A Frst Nation September 4, 2012 RECEIVED Mayor Harry Hughes and Members of Council SEP 1 n 2012 C V Township of Oro-Medonte QRo-MEo®NTE 148 Line 7 South TOWNSHIP Oro, Ontario. LOL 2X0 Your Worship and Members of Council: Attached you will find the 2012 year-end forecast along with a proposed 2013 budget for the Orillia &Area Physician Recruitment & Retention Committee. The organization is currently comprised of community volunteers, doctors, hospital staff and a part-time project coordinator. The committee is dedicated to the recruitment of family physicians and augments the work of the hospital during the recruitment of specialists. There is an anticipated need to recruit 5 new family physicians over the next year. This figure takes into account expected retirements, population growth, provision of coverage for unattached in-patients, and emergency room coverage. We know that currently there are over 12,000 unattached patients in the local LHIN who are on the Health Care Connect wait listing. This number does not take into account those who may have moved here from another community and do not yet have a local family physician. Meaningful results have been achieved in the recruitment of specialists. A good compliment of specialists is necessary for recruiting family physicians.The committee assists the hospital as they endeavor to recruit specialists, by providing the community reception and tour, assisting with spousal employment, accommodation and arranging appointments at local schools and recreation facilities. Successful recruitment often occurs because the physician has a link to the community through family connections or by participating in the medical trainee Page 94 of 165 12e) Correspondence dated September 4, 2012 from Tony Ka... program. Each month there could be as many as 5 to 10 residents or medical students working at the hospital. These individuals provide excellent recruitment opportunities. Retention of physicians is also included in our mandate and is a critical component of our success. Many of our local doctors have given of their time, teaching and mentoring visiting medical students and residents. The committee honours our local doctors every year for the contribution they make to community life and to the recruitment process. In an effort to enhance municipal funding, the committee has written 2 successful grant applications this year. We are in the process of new governance which would allow us to undertake fundraising initiatives and the ability to issue receipts. This past year, the committee office relocated from the Community Development Corporation to the hospital. The CDC has provided in-kind office space for the past 4 years as well as payroll and accounting services. The CDC has continued to provide this support however when the new governance comes into effect this fall, the hospital will provide the service in-kind. The committee office at the hospital along with telephones is also offered without charge by OSMH. Having the project coordinator in close proximity to local doctors and visiting medical students and residents allows for greater interaction and relationship building during the recruitment process. Your contribution toward the recruitment of physicians will provide substantial return on investment to our community through the economic activity generated as these new families settle into their homes and medical practices. Access to primary healthcare is an essential requirement for businesses and government agencies and fundamental to future population growth and business development within our area. Many of our recent family physician recruits have chosen to rent a home or apartment while they familiarize themselves with our area. However some have purchased homes and in the past year this has resulted in over 4 million dollars in real estate transactions. This figure does not take into account office rental, equipment, furnishings, staffing and so forth. The momentum and recruitment success of the past year has inspired other medical residents to take interest in Orillia and area as a practiceflifestyle option. We are currently working with family medicine candidates for 2012 and 2013. Some of those community visits are scheduled or have already occurred. The goodwill of our most recently recruited family doctors cannot be overstated, as they spread the word about their experience in our area. "The recruitment committee made us feel so welcome. It's intimidating moving to a new town but they introduced us to the community, answered our questions Page 95 of 165 12e) Correspondence dated September 4, 2012 from Tony Ka... and were always there throughout the process... they were awesome. It was nice to have that support."Dr. Nina Aguilar and Dr. Ryan Mitchell The collaborative effort of the community and the hospital working as a team and supported by our municipal funders played a critical role in our recent achievements. We ask for your continued generosity with a commitment of $10,000.00 for 2013. In spite of the loss of under-service funding from the provincial government, it is our goal to bring primary care to Oro-Medonte Township. Thank you for your commitment to the efforts of our committee. Should you have any questions, please do not hesitate to contact me at your convenience. Sincerely, Tony Katarynych Chair TK/p 22 Peter Street South.Orillia,Ontario L3V 7A3 . tel: 705-325-2201 x 3858 Page 96 of 165 12e) Correspondence dated September 4, 2012 from Tony Ka... PHYSCIAN RECRUITEMENT COMPARISON 2013 BUDGET TO 2012 FORECAST BUDGET FORECAST 2013 2012 VARIANCE 7 MTHS ACTUAL REVENUE MUNICIPALITY FUNDING ORILLIA $ 15,750 $ 15,000 $ 750 ORO MEDONTE $ 10,000 $ 10,000 $ - SEVERN $ 12,000 $ 12,000 $ - RAMARA $ 5,000 $ 5,000 $ - CITY OF ORILLIA INCENTIVE FUNDING $ 80,000 $ 20,000 $ 60,000 ROMP-REIMBURSEMENT $ 1,500 $ 1,772 $ 272 COMMUNITY SUPPORT $ - $ 1,545 -$ 1,545 $ 2,000 $ - $ 2,000 CASINO RAMA $ 15,000 $ 12,000 $ 3,000 $ 141,250 $ 77,317 $63,933 EXPENSES MEDICAL SCHOOLS JOB FAIR $ 3,000 $ 3,000 $ - RURAL MEDICAL WEEK $ 2,000 $ 1,823 $ 177 CORE ROTATION DAY $ - $ - $ - RETENTION ACTIVITIES $ 2,000 $ 1,705 $ 295 VISITS-PHYSICANS AND STUDENTS $ 10,000 $ 8,458 $ 1,542 SCHOLARSHIP $ - $ 1,000 -$ 1,000 WEB SITE COSTS $ - $ - $ - PROMOTIONAL ITEMS $ 500 $ 1,400 -$ 900 PHYSCIAN INCENTIVES $ 80,000 $ 47,500 $ 32,500 PART TIME PROJECT CO-ORDINATOR $ 40,000 $ 37,685 $ 2,315 CASPR-MEMBERSHIP AND CONFERENCE $ 1,500 $ 50 $ 1,450 ADMINISTRATION $ 2,000 $ 1,852 $ 148 $ 141,000 $104,473 $ 36,527 EXCESS/DEFICIT $ 250 -$ 27,156 $ 27,406 BANK BALANCE BEGINNING OF QUARTER $ 38,884 $ 66,040 -$27,156 BANK BALANCE END OF QUARTER $ 39,134 $ 38,884 $ 250 Page 97 of 165 12e) Correspondence dated September 4, 2012 from Tony Ka... PHYSCIAN RECRUITEMENT BUDGET 2013 QUARTERLY REVENUE&EXPENSE BUDGET March 31 June 30 Sept 30 Dec 31 1ST 2ND 3RD 4TH QTR QTR QTR QTR TOTAL REVENUE MUNICIPALITY FUNDING ORILLIA $ $ 15,750 $ $ $ 15,750 ORO MEDONTE $ $ 10,000 $ $ $ 10,000 SEVERN $ 12,000 $ - $ $ $ 12,000 RAMARA $ - $ 5,000 $ $ $ 5,000 CITY OF ORILLIA INCENTIVE FUNDING $ 20,000 $ 20,000 $20,000 $20,000 $ 80,000 ROMP-REIMBURSEMENT $ - $ 1,500 $ - $ - $ 1,500 COMMUNITY SUPPORT $ $ - $ $ $ - CDC $ $ 2,000 $ $ $ 2,000 CASINO RAMA $ $ - $ $15,000 $ 15,000 $ 32,000 $ 54,250 $20,000 $35,000 $ 141,250 EXPENSES MEDICAL SCHOOLS JOB FAIR $ - $ - $ 1,500 $ 1,500 $ 3,000 RURAL MEDICAL WEEK $ $ 2,000 $ - $ - $ 2,000 CORE ROTATION DAY $ $ - $ $ $ - RETENTION ACTIVITIES $ $ 2,000 $ $ $ 2,000 VISITS-PHYSICANS AND STUDENTS $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 10,000 SCHOLARSHIP $ - $ - $ - $ - $ - WEB SITE COSTS $ $ $ - $ - $ - PROMOTIONAL ITEMS $ $ $ 500 $ - $ 500 PHYSCIAN INCENTIVES $ 20,000 $ 20,000 $20,000 $20,000 $ 80,000 PART TIME PROJECT CO-ORDINATOR $ 10,000 $ 10,000 $10,000 $10,000 $ 40,000 CASPR-MEMBERSHIP AND CONFERENCE $ - $ 1,500 $ - $ - $ 1,500 ADMINISTRATION $ 500 $ 500 $ 500 $ 500 $ 2,000 $ 33,000 $ 38,500 $35,000 $34,500 $ 141,000 EXCESS/DEFICIT -$ 1,000 $ 15,750 -$15,000 $ 500 $ 250 BANK BALANCE BEGINNING OF QUARTER $ 38,884 $ 37,884 $53,634 $38,634 $ 38,884 BANK BALANCE END OF QUARTER $ 37,884 $ 53,634 $38,634 $39,134 $ 39,134 Page 98 of 165 12e) Correspondence dated September 4, 2012 from Tony Ka... PHYSCIAN RECRUITEMENT BUDGET 2013 QUARTERLY BALANCE SHEET BUDGET March 31 June 30 Sept 30 Dec 31 DEC 31 1ST 2ND 3RD 4TH ASSETS 2012 QTR QTR QTR QTR CURRENT Bank $38,884 $37,884 $53,634 $38,634 $39,134 Petty Cash $200 $200 $200 $200 $200 Prepaid deposit $100 $100 $100 $100 $100 $39,184 $38,184 $53,934 $38,934 $39,434 Equipment Equipment See Note $2,410 $2,410 $2,410 $2,410 $2,410 $41,594 $40,594 $56,344 $41,344 $41,844 LIABILITIES EQUITY Beginning of the year $68,750 $41,794 $41,794 $41,794 $41,794 Net excess revenue I expenses for the year -$27,157 -$1,000 $14,750 -$250 $250 $41,594 $40,794 $56,544 $41,544 $42,044 $41,594 $40,794 $56,544 $41,544 $42,044 Note We also have a incubation office value$6000 that was fully funded by grant from CDC which has been expensed Page 99 of 165 12f) Minutes of the Orillia & Area Physician Recruitment... July 17,2012 Orillia&Area Physician Recruitment&Retention Committee Present:Tony Katarynych, Marci Csumrik,Tom Hussey,Shannon O'Donnell, Ron Stevens, Francine Kerr, Gini Stringer, Kelly Meyer,Jackie Shaughnessy, Dr. Don Atkinson, Dr. Dan Kapeluto, Dr. Carol Strickland, Wendy Timpano, Pat Thor. Regrets:Jaclyn Bucik,Dick Sheridan, Dan Landry,Bruce Waite, Bob Brown, Ron Sattler Call to Order at 8:00 a.m. Agenda:Motion to Approve Agenda:Moved by Gini Stringer and seconded by Marci Csumrik.Carried. Declaration of Conflict of Interest:None Consent Agenda 1. June 19,2012 Minutes 2. July Staff Report Motion to Approve the Consent Agenda: Moved by Shannon O'Donnell and seconded by Kelly Meyer. Carried. Financial Report:Tom Hussey A financial report outlining the six month actual as well as a forecast to the end of December was circulated to all members for review. As yet, there is still no word about the grant application to the Casino Wellness Fund ($15,000.00). However the application must go to the province for final approval which causes delay. Last year the committee received the cheque in October. Pat has contacted the casino staff to confirm status of the application. The hospital may not be able to participate in the incentive partnership next year due to budget restrictions. The Oro-Medonte budget process will be difficult for 2013 and given that $20,000.00 allocated by the township for physician recruitment is shared equally with Barrie it is doubtful there would be any increase in funds for 2013 from that municipality. Governance Report: Ron Stevens The committee has undergone a lengthy process to adopt a formal governance structure involving committee members Tony Katarynych, Bruce Waite and Ron Stevens, Dr. Don Atkinson, Jackie Shaughnessy, members of the Medical Advisory Committee, and OSMH Foundation staff among others. Diligent work has been undertaken to move the committee forward and provide the ability to issue receipts for fundraising initiatives, liability protection, and structure. The committee under this new term of reference would operate under the umbrella of the Medical Advisory Committee of OSMH Page 100 of 165 12f) Minutes of the Orillia & Area Physician Recruitment... which is chaired by Dr. Atkinson. The new term of reference will allow for cross-representation of messaging and press releases, providing a consistent approach. The committee composition has been laid out in the terms of reference but composition may need revisions as the committee moves forward and forms sub-committees.Although it may seem the committee will not have the same autonomy,this approach is financially more feasible than incorporating the committee as a non-profit. It would cost several thousand dollars in legal and audit fees as well as staff to prepare the financial reporting and submissions to the CRA. Motion: Moved by Ron Stevens and seconded by Kelly Meyer that the draft Memorandum of Understanding between the Orillia & Area Physician Recruitment and Retention Committee, the Orillia Soldiers' Memorial Hospital and the Orillia Soldiers' Memorial Hospital Foundation be adopted as presented on July 17,2012. Carried. Motion: Moved by Ron Stevens and seconded by Dr. Carol Strickland that the draft Terms of Reference for the Orillia&Area Physician Recruitment& Retention Committee be adopted as presented on July 17,2012. Carried. Other Business: 1. MOHLTC Policy Review for Physician Health Group Applications: The ministry without announcement has recently undertaken a review of how doctors apply to join a health group. It is merely through our network in other communities that this came to light.Any family doctor who has an application underway has received the following notice from the ministry. "The ministry has received your application and reviewed it for completeness. Unfortunately, processing of your application will be delayed while the ministry conducts a review of its policies and procedures related to registration of groups/physicians in the various primary care compensation models. Assignment of commencement dates (i.e. start dates) for new groups/physicians (excluding physicians signing the Comprehensive Care Model agreement, replacement physicians and contracted locum physicians)will be delayed pending completion of the registration policy review. In the interim, your application will be held in queue and processed in order of receipt as soon as possible, at which time you will be notified of the assigned commencement date. Incomplete applications will be returned to the originating physician/group for correction and resubmission." Page 101 of 165 12f) Minutes of the Orillia & Area Physician Recruitment... This will affect the new graduates who just completed their residency in June. This information has been forwarded to Garfield Dunlop, M.P.P.The committee agreed that a letter must be sent the Minister of Health expressing concern along with a copy to our funding municipalities. Pat was asked to contact our neighbouring recruitment partners, (Barrie, Midland, Penetang, Midland and Collingwood)to organize a collective letter to the Minister and local politicians. A deputation by Dr.James Swan,Ontario Association of Cardiologists was given to Oro-Medonte Council last week and was circulated to all committee members. 2. Recruitment Policy Development: Until the new governance comes into effect,this item was deferred until September. 3. PAIRO University Medical Job Fairs: The registration for the seven university medical schools has been confirmed. Jaclyn Bucik is working on the graphics for the trade show display banner and will circulate the design for committee review and comment. 4. Fundraising Committee: Kelly Meyer provided an outline and detail report for operating a "fun run". Gini Stringer spoke with the in-coming president of Rotary who expressed interest in the possibility of their club's involvement. Pat was able to provide the names of two people who would be interested in assisting on a sub-committee. Motion to Adjourn: Moved by Ron Stevens and seconded by Gini Stringer. Next Meeting:Tuesday,September 18,2012 at 8:00 a.m. in the CDC board room. Page 102 of 165 12f) Minutes of the Orillia & Area Physician Recruitment... PHYSCIAN RECRUITEMENT BUDGET 2013 QUARTERLY REVENUE&EXPENSE BUDGET March 31 June 30 Sept 30 Dec 31 1ST 2ND 3RD 4TH QTR QTR QTR QTR TOTAL REVENUE MUNICIPALITY FUNDING ORILLIA $ $ 15,750 $ $ $ 15,750 ORO MEDONTE $ $ 10,000 $ $ $ 10,000 SEVERN $ 12,000 $ - $ $ $ 12,000 RAMARA $ - $ 5,000 $ $ $ 5,000 CITY OF ORILLIA INCENTIVE FUNDING $ 20,000 $ 20,000 $20,000 $20,000 $ 80,000 ROMP-REIMBURSEMENT $ - $ 1,500 $ - $ - $ 1,500 COMMUNITY SUPPORT $ $ - $ $ $ - CDC $ $ 2,000 $ $ $ 2,000 CASINO RAMA $ $ - $ $15,000 $ 15,000 $ 32,000 $ 54,250 $20,000 $35,000 $ 141,250 EXPENSES MEDICAL SCHOOLS JOB FAIR $ - $ - $ 1,500 $ 1,500 $ 3,000 RURAL MEDICAL WEEK $ $ 2,000 $ - $ - $ 2,000 CORE ROTATION DAY $ $ - $ $ $ - RETENTION ACTIVITIES $ $ 2,000 $ $ $ 2,000 VISITS-PHYSICANS AND STUDENTS $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ 10,000 SCHOLARSHIP $ - $ - $ - $ - $ - WEB SITE COSTS $ $ $ - $ $ - PROMOTIONAL ITEMS $ $ $ 500 $ $ 500 PHYSCIAN INCENTIVES $ 20,000 $ 20,000 $20,000 $20,000 $ 80,000 PART TIME PROJECT CO-ORDINATOR $ 10,000 $ 10,000 $10,000 $10,000 $ 40,000 CASPR-MEMBERSHIP AND CONFERENCE $ - $ 1,500 $ - $ - $ 1,500 ADMINISTRATION $ 500 $ 500 $ 500 $ 500 $ 2,000 $ 33,000 $ 38,500 $35,000 $34,500 $ 141,000 EXCESS/DEFICIT -$ 1,000 $ 15,750 -$15,000 $ 500 $ 250 BANK BALANCE BEGINNING OF QUARTER $ 38,884 $ 37,884 $53,634 $38,634 $ 38,884 BANK BALANCE END OF QUARTER $ 37,884 $ 53,634 $38,634 $39,134 $ 39,134 Page 103 of 165 12g) Correspondence dated August 28, 2012 from Canadian ... �CUP� SCFP 80 Commerce Valley Drive, East.,Suite 1 r Markham, ON L3T 062 Phone:905-739-9739 •Fax:905-739-9740 Ontario Web:cupe,on.ca E-mail:cupeont @web.net August 28,2012 To Mayors and Councils, We are writing to ask that you and your Council endorse a day of recognition for the many people who work providing care to children in your community. This year will mark the 12th Anniversary of our Awareness Day which recognizes the education, skills, commitment and dedication of Early Childhood Educators and Child Care Staff. The Ontario Coalition for Better Child Care(OCBCC),the Canadian Union of Public Employees(CUPE)and our other labour partners representing child care workers across Ontario are asking that Wednesday, October 24, 2012 be proclaimed as Child Care Worker & Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups are recognized by way of Municipal Resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members. Many children,families and communities benefit from the work of child care workers. Child care also contributes to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality child care. These benefits come from the number of people employed in the child care industry and because the availability of child care allows parents to work and to contribute to the economic life of society. Even if your Council does not issue official proclamations,there are many ways for your municipality to participate in and celebrate this special day. We ask your Council to sponsor public announcements, display our posters and distribute buttons. Many municipalities also organize events and contests for the day or have Councillors or the Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached. We hope that your proclamation of this day of appreciation, or your active support,will encourage and promote a day of community recognition for child care workers. Please fax the attached order to request posters and buttons to help you raise awareness and celebrate. Please advise us of your participation in this day of recognition so that we can acknowledge your community's role in celebrating child care workers across Ontario on October 24`h. Please direct any correspondence on proclamations and/or celebration activities to the attention of Sarah Declerck,by mail: CUPE Regional Office, SO Commerce Valley Drive East,Markham,ON L3T OB2,or by fax: 905-739-4001. Thank you for your consideration. Yours sincerely, Fred Hahn Sheila Olan-MacLean President, CUPE Ontario President, OCBCC cc:CMSMs/DSSABs :us/cope491 Page 104 of 165 12h) Correspondence dated September 10, 2012 from The Ho... Brissette, Marie Subject: RE: National Seniors Day 2012/Journee nationale des aines 2012 National . Seniors October 1 Naycontinuing contributions, t L Celebrating the La version frangaise suit. Message from the Ministers Dear Sir/Madam: Visit the Celebration Tool Kit page to find products for On October 1,individuals and communities across Canada will join celebrating National Seniors together to recognize National Seniors Day,an occasion to honour Day in your area.Products and celebrate seniors. include: Seniors are active,engaged and informed mentors and leaders who demonstrate on an ongoing basis what it means to age well.They continue to contribute generously to our families,our communities, » ePoster our workplaces and our country. National Seniors Day celebrates ------ - ------ - these accomplishments and builds on many of the concrete » ePostcard measures introduced by the Government of Canada to improve the well-being and quality of life for Canada's seniors. - ---- - - - - - - - - - » Feature Article On October 1,we encourage you to join the efforts of the federal - - ---- -- -- -- - - - - government to celebrate seniors in your lives. Individuals, » Certificate of Appreciation community leaders,municipalities,colleagues and businesses— everyone can get involved! » Tips for Celebrating • Thank and celebrate a senior's ongoing contributions by National Seniors Day sending them an electronic personalized postcard. --- -- - - -- - - - - - . • Display posters to mark the day. » Mayoral Proclamation • Publish a story of a senior that has made a difference in » Go to National Seniors your life,community or workplace using the proposed Day Web Page feature article. • Highlight the day with a mayoral proclamation or host an event in your municipality. • Recognize the day with an event for your employees or present a colleague or staff member with a customized certificate of appreciation for their exceptional contributions to your organization. Looking for more ideas on how to celebrate National Seniors Day? Visit www.seniors.gc.ca for further information,ideas and materials. 1 Page 105 of 165 12h) Correspondence dated September 10, 2012 from The Ho... You may also call 1 800 O-Canada to order posters. Whichever way you choose to celebrate National Seniors Day,join us in thanking older Canadians for helping to build our country and celebrating their contributions! Sincerely, The Honourable Diane Finley,P.C.,M.P. Minister of Human Resources and Skills Development The Honourable Alice Wong,P.C.,M.P. Minister of State(Seniors) G'Viad' This offer is being broadcast to select recipients of the EPIC monthly newsletter.Along with the professional upgrading seminar updates,we send information on products and services that we feel might be of interest.We have not disclosed your email address with the advertiser and should you wish to no longer receive this type of communication,please click here.Requests will be acknowledged within 48-72 hours of receipt. Journde nationale Proctobre des aines - rUldbrons les contributions r Message des minis&es Madame/Monsieur, Visitez la page de la Trousse de celebration afin de trouver Le 1"octobre,des gens et des collectivites partout au Canada se des produits pour celebrer la rassembleront pour marquer la Journee nationale des aines,afin Journee nationale des aines d'honorer et de celebrer les aines. dans votre region.Voici quelques-uns des produits offerts Les aines sont des mentors et des leaders actifs,engages et informes qui demontrent continuellement ce que cela signifie de bien vieillir.Its continuent de contribuer genereusement a nos familles,a nos collectivites,a nos milieux de travail eta notre pays. La Journee nationale des aines celebre ces realisations et se » une affiche electronique fonde sur un grand nombre des mesures concretes instaurees par ------- - ------- le gouvernement du Canada pour ameliorer le bien-etre et la » des cartes postales qualite de vie des aines canadiens. electroniques -------- -------- Nous vous encourageons a vous joindre au gouvernement federal le 1,r octobre pour celebrer les aines qui vous sont chers.Tout le >> des articles vedettes monde peut participer,que vous soyez des particuliers,des -------- ------- dirigeants communautaires,des municipalites,des collegues ou » un certificat de desentreprises! -------- -------- 2 Page 106 of 165 12i) Correspondence received September 18, 2012 from Don... b ers � R ESTO RAT I V Et' JUSTICE WEEK _ SEMAINE DE LA �J JUSTICE RrEPARATRICE It gives me great pleasure to call upon all Mayors, Chiefs, Reeves, Councillors and community leaders from across Canada to proclaim Restorative Justice Week 2012. The Correctional Service of Canada(CSC)has been an active partner in the restorative justice community for more than a decade and has been proud to provide leadership to the annual celebration since 1996. Restorative Justice Week 2012 will be held in Canada, and throughout the world,from November 18"-25"for the purpose of sharing the concrete learning and results that have come from the growing experience of practitioners and stakeholders in the application of a restorative justice approach and processes. The theme this year is "Diverse Needs; Unique Responses".This theme recognizes that restorative justice is an approach that addresses the various needs of people impacted by crime and conflict that are created when a person has been harmed or treated unfairly. Restorative justice processes, in response to crime and conflict, are highly adaptable to different people, environments, and systems as the identified needs of the people involved help formulate the unique response that can contribute to a person's sense of safety,justice and well-being. Municipal recognition of Restorative Justice Week increases from year to year. In 2011, 301 municipalities across Canada proclaimed Restorative Justice Week representing 17.19%of the Canadian population. In addition,the provinces of Nova Scotia, Manitoba, and British Columbia proclaimed the Week. Restorative Justice Week was also celebrated in at least 19 other countries.This year,with your support, we hope to build on this success. Here are some ideas of what you could do as leaders in your community: • Declare/proclaim Restorative Justice Week 2012. Included with this letter is a copy of the proclamation.A printable version can also be found on our website: http://www.csc-scc.qc.ca/texUro/ri20l2/genproc-eng.shtmi; • Host a town hall meeting to promote and raise awareness about how restorative justice is expressed in your communities; • Challenge your community partners to create a local planning committee for Restorative Justice Week 2012 activities; • Invite a guest speaker from your community,who is involved in restorative justice,to share their perspectives. Should you require someone to talk to your city council or if you would like more information, please contact CSC's Restorative Justice Division at restorativeiustice�csc-sccgc.casccgc.ca. Please fax a copy of the proclamation or the minutes of the meeting declaring/proclaiming Restorative Justice Week 2012,as well as your contact information,to 613-943- 2171. For more information on Restorative Justice Week 2012 and available resources, or to let us know if your city,town or village is planning an event,visit www.csc-sccgc.ca/text/ri/index-eng.shtml. Not only will your Restorative Justice Week event be posted online, it will also be published in the Restorative Justice Week National Report. Note:If for any reason policy precludes your jurisdiction from proclaiming events,please advise as this information is collected annually for statistical purposes and reflected in the National Report. Don Head h Commissioner - Correctional Service Service correctionnel a Canada Canada 11]la Page 107 of 165 13a) Correspondence dated September 5, 2012 from John M.... 65 Cedar Pointe Drive,Suite 227 JOHN M.QUICK—Forestry Consultant Barrie,Ontario LAN 9113 "doing what's right foryoursite (705)739-9856 September 5,2012 The Township Of Oro-Medonte Council RECEIVED Box 100 Oro,ON,LOL 2X0 SEP 0 7 2012 c.c.David Warren Campbell O(iO-MED®NTE 4325 Vasey Road 4 fOWNq 1P R.R.1 Victoria Harbour,ON,LOK 2AO Dear Township Of Ora-Medonte Council; I am writing on behalf of my client,David Warren Campbell,and on the advice of Andrea Leigh-Director Of Development Services for The Township Of Oro-Medonte,to request an amendment to the zoning by-law that negatively affects my client's property at Lots 22-24,Concession 7,RP 511137046 Part 1,247.47 acres,Parcel 01500. Appendix 1 is a satellite image of his forested property outlined in red ink. The large pink stand south of the beige hydro corridor is pure upland deciduous,and the emallgreen stand at the south end is a mix of lowland coniferous and deciduous. The Sturgeon River flows through the southeast corner. Appendix 2 is a Township Of Oro-Medonte map of his property outlined in red ink. The smallgreen ana in the southeast corner shows a Provincially Significant Wedand classified by the Ontario Ministry Of Natural Resources. Forest Management is permitted within such a classification in jurisdictions other than the Township Of Oro-Medonte where ENVIRONMENTAL PROTECTION ZONING(note green scales)excludes Forestry Uses (see Appendix 3). The largegny area is a Sugar Maple stand that attracted my client to purchase the property to practice Forest Management for commercial timber production. On July 7,2006,The County Of Simcoe issued Good Forestry Practices Harvesting Permit# 5289-2006-73(see Appendix 4) to allow logging within that Sugar Maple stand,and it was subsequently conducted without any obvious damage to the hydrology of the Provincially Significant Wetland or The Sturgeon River. My Site Inspection last month confirmed that further Forest Management operations for commercial timber production would be beneficial to this stand,but my research*revealed that The Township Of Oro-Medonte's ENVIRONMENTAL PROTECTION ZONING (see green scales)not only covers the Provincially Significant Wetland,but extends 500—600 metres upslope into the Sugar Maple stand. The only portion of this large upland forest where Forestry Uses arc not excluded is the strip of AGRICULTURAL/RURAL ZONING alongside the hydro corridor(see Appendix 5). Appendix 6 is a Township Of Oro-Medonte Key Plan that shows pink ENVIRONMENTAL PROTECTION ZONE boundaries straddling blue watercourses where damage to bank slopes and tree cover would be detrimental to those watercourses if they were not buffered from soil compaction, erosion,siltation,and deforestation in most areas other Than my clients proper y outlined in red ink. *Andrea Leigh ....Director Of Development Services for The Township Of Oro-Medonte(705)487-2171 ext.4237 Tim Salkeld......Resource Planner for the Nottawasaga Valley Conservation Authority(905)424-1479 ext.233 Larry Barrette...Municipal By-Law Enforcement Officer for The County Of Simcoe(705)726-9300 ext.1175 I believe the consultant/cartographer responsible has committed a simple indoor/office/computer error that could easily be corrected by a field visit to confirm that 1.The upland deciduous stand is sufficiently distanced from the Provincially Significant Wetland(linear and elevation) that Forestry Uses should be permitted within it,and 2.The Provincially Significant Wetland itself should allow Winter Forestry Uses on its drier,firmer soils. I am requesting a zoning by-law amendment on behalf of my client,David Warren Campbell,and on the advice of Andrea Leigh. Yours truly, Member of the rio Forestry Association and the Ontario Woodlot Association Page 108 of 165 13a) Correspondence dated September 5, 2012 from John M.... David Campbell 4325 Vasey Road(705)534-0930 M1ifr ,C / fj! �. Lt 5g•;p,;s J � 1 ;4 - y: , 4 August 27,M12 Highway Aerial Photos flown in the spring of 2008 S►MCOEcoumrw^� _y —� Major Road n,N map..nnene r,nple p„�wn,«ov Lei ne,e«ew.en wnxoer me w,�x�e a�,m�mv n„m Ramp b,Ae Ln,p«x„xe el Lne geexlY u.5,«tee eeuetl m,nerwual„w.na.pe«�nrou�av,arer.mra I,u,n..:x,e,v eL w,,,,,.. Local Road �� nr.,Nau��.,ex,..,.x MaleslY ure peeve�„ftn,..G,w,tla.o yan«v,u vl xm«„wvev,<v. m 0„eens w,om,omvr,e ra,�,vvv er x«e.m xe.ev,u,- — Unassumed and Seasonal Road oTe,a plml«pnsesuu exauppncrs' O"Z-0 Ine Op,a,n Geospaxal0ara ErrJrangc All ngnrs,eservutl.ENI515 NOT A PLAN OE 5UMY APFE1 ^ Page 109 of 165 13a) Correspondence dated September 5, 2012 from John M.... zx�c�r��aa� doz,` L, j: Page 110 of 165 13a) Correspondence dated September 5, 2012 from John M.... F z ApPw FO WW > W A a z 0 F US QF � W z z w0 . . . . . zw �' > a O_ W a �U Q W W Qa Oaa. Q aP� o0" F � oo_ Fz S � w0 ^ zx • • > a � o z , w Ao - mw v �vo w rn a rn y ca v .� v y v EL yj ti ti N � � v .O •�..i. G cC G O p O OU •� VN -O L� Q Q 07 a, U U U U M k (D x -1 w 0. 0. Q an U Q w P. 0 x a z o a ax cxy � v . 0 N � h 0. - � fV M r APP�R�vtX Page 111 of 165 13a) Correspondence dated September 5, 2012 from John M.... The Corporation of the County of Simcoe GOOD FORESTRY PRACTICES HARVESTING mvvrros _ PERMIT NO.5289--2006.73 SiMCOE � Permission is hereby granted by the County of Simcoe to destroy trees under section 8,subsection 8.1 Applicant: Greg Kaster Permit issued to Company Kaster Logging Ltd. Property Owner:1500553 ONTARIO LIMITED Name: Mailing Address:4335 VASEY RD RR 1 VICTORIA HARBOUR Address: RR#2 ON LOK 2AO Civic Address: 1895 FORBES ROAD,SPRINGWATER Phone: 705.428,6778 Legal CON 7 E PT LOTS 22 TO 24 Cell: Description: City: Stayner Phone: Postal Code: LOM ISO Municipality: ORO-MEDONTE Owner lives on property ❑ Owner will be harvesting the trees ❑ Description of Area and Trees to be Harvested: Parcels)Area: 50.178 Acres ...no volume estimate or number of trees listed on application. Area Cut: A Volume: FBM Tree Marker Name: Tree Marker Phone: Prescription Writer Name: A�P�N Dlx Number of Marked Trees: Prescription Writer Phone: Paint Colour: Species 1: Species 2: Species 3: Removal Pattern 1. Any revisions or changes to the permitted works will require further approval from the County of Simcoe. 2. This permit is not transferable,and does not transfer with the property title on a sale or other disposition of the property. 3. This permit does not preclude nor imply any approvals required by any other existing laws and regulations. 4. The Municipal Law Enforcement Officer @(705)726-9300,ext.1175,shall be contacted one business day prior to commencing the permitted operation. 5. Failure to comply with this permit can result in further action by The County of Simcoe in accordance with the Municipal Act. 6. This permit may be revoked at any time.time 7. This permit expires one year following the original date of issue. 8. 9. 10. Date of issue: 7/7/2006 4:22:59 PM Issued By: Earl Dertinger Signature: Page 112 of 165 13a) Correspondence dated September 5, 2012 from John M.... U � a x w wz w N U NV O fx • PWC � w � W rjj � C7 F _ �A 0.' C7w C7 .. aW F d� a d as aQ N N ff G ai aNi aNi CO h o R ' H o � Qhma� UUwa wo xxx � aaari �n > 3x Q M C wwc7x x .a � zoadx � [. x G �PPENDlX5 cV Page 113 of 165 13a) Correspondence dated September 5, 2012 from John M.... A-, (U IOU c Fri a x H a � H H H \H 9 qNIrI k\ Page 114 of 165 13b) Correspondence dated September 7, 2012 from David J... Ono DESIGN a Manufacturing Tel:705-327-1567 Fax:705-327-1506 website:www.orodesign.ca 3 Small Crescent RR#1 Hawkestone,Ontario Canada LOL 1T0 September 7,2012 RECEIVED J Douglas Irwin SEP 10 2012 Director,Corporate Services/Clerk Township of Oro Medonte OAO`MEI)ONTE 148 Line 7 South,Box 100 1q Oro,Ontario LOL 2X0 WNSli11y Dear Mr.Irwin Following our discussions with Donna Hewitt,Gerry Ball and Dwight Evans,we would like to confirm our interest in acquiring the Township property(approximately 2.5 acres)adjacent to our current property known as 3 Small Crescent.Hawkestone,ON. This parcel of land is currently being used by the Township to store road salt. In the short term,we would use the property mainly for additional parking spaces. Prior to entering into negotiations,we would require permission from the"Township to have an Engineering firm collect soil samples in order to assess the current soil condition and prepare an estimate of cleanup costs.Oro Design &Manufacturing would be responsible for the costs of acquiring such data. We look forward to your response Regards, �` David J.Smith Director of Operations ac.Donna Hewitt Page 115 of 165 13c) Correspondence dated September 19, 2012 from John B... Irwin, Doug From: Sent: Wednesday,September 19, 2012 1:51 PM To: Irwin, Doug Subject: Land purchase Hello Douglas Irwin The 20 by 200 ft piece of property that runs between my neighbour and my self is the one 1 would like to purchase from the township. My reason is to apply for a building permit for an accessory building to be located at the rear section of this property.My intentions are for the appearance from the street to have only minimal change. Please reference photos previously sent.The way the land looks now is the way it has looked for the last 24 years. I have spoken to my immediate neighbours and they have indicated no opposition to my desire. I have not talked to the whole neighbourhood. I hope this clarifies my intentions. John Braun 27 Elvyn Crescent RR 41 Oro Station ON. LOL 2EO ps I am hoping to have John Crawford walk the area with myself prior to council making a decision. i Page 116 of 165 13c) Correspondence dated September 19, 2012 from John B... 1 Z W U) � o� z w W -- z J CO w CN c� o _ r Page 117 of 165 13c) Correspondence dated September 19, 2012 from John B... a•; fs: ti i r�rl qtr t f` Y. d Ast {, ar 1p _ il f yra , hFi, ! �* 1„ N ' s 1" - r CIA, r% Page 118 of 165 qq r i ``✓ �� ter y k � AW 41, �Y. I, � r 13d) Correspondence dated September 18, 2012 from Caren ... September 18,2012 Individual Proposal for the upcoming Council meeting dated:September 26,2012 Prepared for:The Township of Oro-Medonte,located at 148 Line#7 south. PO Box 100,Oro,Ontario, LOL 2X0. Description:To purchase the road named"Simcoe Road". Registered plan 589,from the Township of Oro-Medonte in giving access to lots 70&71. In February 2012,we were granted an easement on the unopened portion of Simcoe Road for the purpose of constructing a driveway to create access to lots 70&71.(see attached document and survey). All guidelines of this granted easement have been met at our expense,with no information stipulating an insurance policy of five million dollars would be required.Therefore we propose the purchase of this property named"Simcoe Road"as shown on the survey from Lakeshore Road to the end of the lot#71. Thank you in advance for your consideration in this matter. C�v� REC E11/ED Caren Layzell SEP 1 8 1012 ORO-MEDONTE TOWNSHIP . Page 120 of 165 13d) Correspondence dated September 18, 2012 from Caren ... Township�n/" Cho-nte, February 16,2012 Proud Heritage, Exciting Future Ms. Caren Layzell Mr.Jeff Brown E-mail address: Dear Ms.Layzell and Mr. Brown: RE: Simcoe Road Access,Lots 70 and 71 Council reviewed your correspondence dated January 26,2012, pertaining to the request of being granted an easement on the unopened portion of Simcoe Road,for the purpose of constructing a driveway,to create an access to Lot 470 and 471. This request has been approved,with the following responsibilities. ® Owners are responsible for all the costs associated with the easement(which includes a survey, legal and construction costs),and the construction of the driveway,that meets. Municipal Standards(which includes brush and stump removal,sub excavation works, use A and B gravel, and a road side ditch along one side). You would oniy be required to construct one half the width of the road allowance,and provide a minimum 7 meter wide driving lane,to allow Emergency vehicle access if necessary.. ® Owners are responsible for the yearly maintenance of the driveway, once construction is completed. If you have any further concerns or questions,please contact the undersigned. Yours truly, Jerry Bali, C.R.S.S. Director,Transportation and Environmental Services tlb 148 Line 7 South,Box 100 P: (705) 487-2171 Oro,Ontario T OL 2X-0 F: (705) 4877-0133 o��m ���nt�maY� Page 121 of 165 13d) Correspondence dated September 18, 2012 from Caren ... PLAN OF SURVEY vc i �"i.0i0Bi METRIC MiRB PLAN 51R, 3 38q OF PART OF OISTMCAN AND COCRO NAra BNCAN ON wC 7 ZP,Z ADi i NB a)wB�m/,/ / iONPLM ARE INNEIPES MO CAN BE SIMCOE ROAD ,�` CCNYflgEDTOFEETBYOWCMCBY0A0A0. --- ----- --- O oc, 0-7 REGISTERED PLAN 589 Y III GEOGRAPHIC TOWNSHIP OF ORO TOWNSHIP OF ORO—MEDONTE COUNTY OF SIMCOE ART N"`a SCALE I:,ua -iNUD.O I-u 0 q PART 1-GOES NOT COMPRISE ALL OF P.I.N.5MM-03OO(LY)� i i YEllp C.A.MACOONALO SIIRYEITNO INC.,3012 LOT 73 sr I I I I I I SURVEYOR'S CERTIFICATE HILL CREST I � HILL CREST CE"Is MAT: (1)MIS 3URYEY ARO PUN ARF COggpCT MO IN ACOORDMCE WTI -- -"-- --- - T THE SURYMS ACT.T1E MRVEYOIS ACT ANp iNE LWD TnES I - 44 ACT AND WE REODUIIONS MADE UNDER TNFJA, i)e. T, 1°UI --'- --- (T)THE SURWT WAS DOIOLEIET ON__JdA+p IIL211& h h P C. for 712 k J Lor ce MAY F4-201L_--_-- C.A.NamONALO d 4 F. BA MME,ONTARIO ONTARIO LAID WRYE'MR P.LN. JSSSB - OEOR(L) O +y Al- JJSSB -IOpJA(L1J ON�� FF x E � P.I.N. 08510 -I038.Y(LTf LEGEND LOT :1 .e :.ar ss ■ OENDIES SURVEY MONUMENT FOUND d O SURVEY NGYUNENT S.Ib. STANDARD IflW 8AR I.B. IRON BM S.S.LB. SNORT IRON N.NON BM O R.I.B. RWND NON BAR A P.I.N. PROPERTY NNTTIFlGTON NUMBER MJ ? AI. ORIGIN O—O.N �+ O ]St AGM IPA = R; IORNPAT O'L O.LS. 10.10) R..R.sLIAX O.LS. LOT ro i 1aJ RC.RADFS D.LS. IAOJ W.D.SNlO O.L6 1J� R.NM O.LS II�•y' DVE/f,)S OEAOF BEN MID BTANMN LID. ll QQ Ifaq ' P.Ut JJJOJ -I 088I(Llf n O ti REARING NOTE: XARIN0.9 ARE UTM GRID B1W8NOS AND ARE DO0Yt11 AIOM R. I Q wil OBSERYID N ORN REFFRRiOE PdNiS A AND B,BY REAFF ThA[F. A / M OBSERVATWlA UiM IONC Ir,NAGR1](CJRS) DISTANCES"ARE OWND DISTA"M AND CAN BE CGNYFRTEG TO ORIO DISTANCES By MULTPLWNG BY MM97. el, s Dtrxx' n ♦ P,r� OV ZON 2 REFflIDICE PONES UlN SOME tT,NApSJ JRS (C )(IB%.0) „p+,' , � MRM,M21 M MJM ACLU RACY PER SEC.IA(8) f" STATW NgtiNINO J� aRP A sBJJ1oD.aJ1 enTU.11K aRP B AGE]805.4 S1BeS0.Trle �' l®i COOROINAIES CANNOT,IN TKIMWE W&s -^ TO RE-EBTABUJX CORNGS OR BWWARRES P" 01�(T aHaWN ax ells PLAN. RC o� --� �'4s\ " \?as �, o (8Y RL'MSp � E�tPa' p A VENUE PLAN �. EREE27' a �,, n W' IO3.JJ_ �~ �1 WO1 NAB40'SS�E 4.80 ry U tAA.Bb Bum bBD ^ ry ~O ? I J n � C.A. fi&CDoew.oSUXVSrixo AMMO IB w /rYJ I ON EDFI 1b PROJECT 1x-1803 PiOOBY CAD TILE:\NIRYET6\RECDPUN\RP580\9MCOFRGYJIP0S09MCOd-1II-788iDW0 Page 122 of 165 13e) Invitation to the 2012 Sustainability Summit, Susta... f „ sustallable SEVERN S 0)UND 2012 Sustainabilit y Summit INVITATION THURSDAY, OCTOBER 18, 2012 6:00 — 9:00 PM, LAKEHEAD UNIVERSITY, ORILLIA 500 UNIVERSITY AVENUE, ORILLIA, ONTARIO Please join us for our first annual Sustainability Summit. This will be a learning event, providing updates on sustainability initiatives in the region, new opportunities, and a discussion of key issues. The event will also provide a forum for the discussion of Tree-cutting by-laws. There is no cost to attend and parking is free. 6:00-6:30 Welcome and reception(with refreshments) 6:30-7:00 Introduction and update from SSS 7:00-7:45 Keynote: Tom Rand, `Kicking the Fossil Fuel Habit" Tom Rand heads up the Cleantech Practice at the MaRS Discovery District. He is an entrepreneur, co-owning North America's greenest hotel. Tom is the founder and director of a venture capital firm,and is the author of Kick the Fossil Fuel Habit.- 10 Clean Technologies to save our World. 7:45-9:00 Public forum on tree-cutting by-laws Maintaining healthy forest cover and urban trees provide many benefits to municipalities. Tree by-laws can be used to restrict certain types of cutting,and will soon be considered by certain municipalities. For more information, visit: www.sustainablesevernsound.ca PLEASE RSVP BY OCT. 10th TO INFO@SUSTAINABLESEVERNSOUND.CA About Sustainable Severn Sound: The organization was formed in 2011 to assist with the implementation of the Severn Sound Sustainability Plan,endorsed by municipal councils in April 2009. The members of the partnership include: The City of Orillia The Township of Georgian Bay The Town of Midland Orillia Community Development Corporation The Town of Penetanguishene North Simcoe Community Futures Development Corporation The Township of Tiny Severn Sound Environmental Association The Township of Tay Simcoe Muskoka District Health Unit The Township of Severn The County of Simcoe The Township of Oro-Medonte Lakehead University(Orillia Campus,Non-Voting) Web:www.sustainablesevernsound.ca Twitter:@sustainsevsound Email:info @sustainablesevernsound.ca Page 123 of 165 13f) Correspondence dated September 10, 2012 from Wayne ... aG 10 A yo< r� �_: September 10, 2012 �< � Township of Oro-Medonte �eID60--W960-tot o J. Douglas Irwin, Director of Corporate Services/Clerk " SEP 11 4 2012 148 Line 7 South ORO-MEDONTE Oro, Ontario TiW(Sl�H E LOL 2X0 Dear Mr. Irwin: Member Municipalities Re: Oro-Medonte letter dated March 28/12 regarding NVCA member reduction Adjala-Tosorontio Amaranth Thank you for bringing to my attention the March 28th correspondence Barrie regarding member reduction. I would like to provide an update to you and The Blue Mountains Council regarding this matter including highlighting actions taken to date Bradford-West Gwillimbury and planned for this fall. Clearview Collingwood On April 3/12 a letter was sent to your attention advising that the Essa correspondence would be placed on the April 27/12 Board of Directors Grey Highlands agenda. At the April 27/12 Board meeting the members received your correspondence and directed staff to forward the NVCA board approved Innisfil member reduction also supported b pp y your Council, to Conservation Ontario Melancthon for consideration, including a recommendation to amend the Conservation Mono Authorities Act to facilitate member reduction and provide for a general Mulmur weighted vote. No other Board action was given to staff based on your New Tecumseth March 28th correspondence. Oro-Medonte Shelburne On June 25/2012 Conservation Ontario (CO) Council received the NVCA Springwater request to consider member reduction including amending the CA Act to Wasaga Beach facilitate such reduction. Walter Benotto, NVCA Chair provided further background to this request and the members discussed the pros and cons of member reduction including a weighted vote. After consideration by the 36 Watershed Conservation Authorities that sit at Conservation Ontario, the NVCA board Counties request was not supported as a priority by CO Council, given the large Dufferin number of high priority recommended CA Act amendments that are already Grey waiting for consideration by the Minister of Natural Resources. Additionally Simcoe some Council members expressed concerns that changes to the CA Act as requested, may inadvertently impact some of their current local working arrangements. Member of "'2 Celebrating 50 Years in Conservation 1960-2010 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia,On LOM 1T0 ONTARIO naw.ar cnn,p;o Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin @nvca.on.ca Page 124 of 165 13f) Correspondence dated September 10, 2012 from Wayne ... Oro Medonte — NVCA member reduction Page 2 Regarding your resolution/recommendation to have the member per diem and mileage paid by their appointing Municipality, and to consider changes to levy, including having additional use of special capital levies, this matter while included in the above noted Apr. 27th NVCA Board meeting correspondence, was not directly addressed by the NVCA Board. This fall and early next year, the NVCA is planning to engage the services of a consultant to review the current NVCA programs, seek input from Board Members, Municipalities and key stakeholders, to develop a 2013 to 2017 strategic direction for the NVCA, scheduled to be completed by May 2013. I would suggest that it would be an excellent opportunity for your NVCA representatives to bring forward the Oro-Medonte recommendations for improved NVCA program operations. I will certainly make available to the consultant, a copy of your correspondence for their consideration in developing the NVCA strategic direction. I thank you and Council for the recommendations on improving the operational efficiency of the NVCA. And look forward to your continued input as the NVCA prepares its 2013 to 2017 strategic plan. Sincerely; W Wayne R. Wilson CAO/Secretary Treasurer CC Chair W. Benotto NVCA Board Members Ralph Hough and John Crawford Page 125 of 165 13f) Correspondence dated September 10, 2012 from Wayne ... r° Township of March 28, 2012 Proud Heritage, Exciting Future Mr. Wayne Wilson CAO/Secretary-Treasurer Nottawasaga Valley Conservation Authority 8195 8"'Line Utopia, ON LOM 1 TO Re: NVCA Request for Two Member Municipal Representation to Consider Reducing Representation to One Member. Further to the Township's correspondence dated March 13, 2012, with respect to Council's support, in principle, of the above-noted matter, Council of the Township of Oro-Medonte also passed the following motion at its March 7, 2012 meeting: Be it resolved the NVCA give consideration beginning in the 2013 year to have the representatives per diems and mileage paid to the representatives by their appointing municipalities, and not by the NVCA. And That the NVCA be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Council passed the above-noted motion for NVCA's consideration as an interim measure. In considering the above-noted motion, Council recognized the difficulties and lengthy timelines required to amend the Conservation Authorities Act, and previous communications from Provincial Ministers indicating that the Conservation Authority Boards already have the flexibility to address issues. Council concurred that the additional background information contained below should also be included with the above-noted motion for NVCA's information and consideration. Some Conservation Authorities have been successful in receiving unanimous support from their member municipalities to voluntarily reduce membership to one representative per municipality. Implementing some of these initiatives may achieve the desired results without the need for amendments to the Conservation Authorities Act. The Lake Simcoe Region Conservation Authority(LSRCA)is one such example. Rather than relying on legislating voting change, the LSRCA balances the differences amongst its member municipalities in the manner that their levy is proportioned. The LSRCA provides a balance between a"general operating levy'and a"special capital levy' which is specific to each member municipality. The municipality specific special capital levies are directly related to the services provided in each municipality per fiscal year. /2 148 Line 7 South,Box 100 P: (705) 487-2171 -�,� x oro-medontexa Oro,Ontario LOL 2X0 F: (705) 487-0133 Page 126 of 165 13f) Correspondence dated September 10, 2012 from Wayne ... Page 2 Mr. Wayne Wilson Nottawasaga Valley Conservation Authority Re: NVCA Request for Two Member Municipal Representation to Consider Reducing Representation to One Member. Fundamentally, the special capital levy process results in an annual direct endorsement of environmental service delivery, which involves direct input from each of the member municipalities' Council. This process fosters a sense of partnership in determining the special capital services to be provided within their respective municipalities each year. Given that NVCA member municipalities who qualify, seem to send more than one representative to the NVCA Board, it may be an indication that the idealism of an all-inclusive municipal levy approach is not universally embraced. The NVCA's current all-inclusive municipal levy approach may also be a barrier to implementing environmental service delivery MOD's with member municipalities, except for member municipalities that feel they gain additional benefits from receiving a greater proportionate service without incurring additional costs. Oro-Medonte's current approach is to designate two representatives. The second representative only attends when there is a significant agenda item that Council requires exercising its full voting allocation. Council believes that this approach is a step towards achieving the goals of improving the NVCA's governance and financial stewardship, by sending only one representative to the majority of the meetings. Issues that could arise with respect to quorum if every member municipality followed the approach currently utilized by Oro-Medonte, could be addressed by updating the appropriate NVCA by-laws. Having the member municipalities, rather than the NVCA, pay the per diem and mileage to their own representatives, who attend full meetings of the Board,would serve as a direct connection between the member municipality's budget and the NVCA levy. In closing, Council of the Township of Oro-Medonte would emphasize that a change to the way in which the NVCA determines the levy to each Municipality may resolve many issues and negate the need for waiting for amendments to the Conservation Authorities Act. Yours truly, Dou as irector o rporate Services/Clerk cc: Members of Council Robin Dunn, CAO Andria Leigh, Director, Development Services Page 127 of 165 13g) Correspondence dated September 20, 2012 from Peter ... SEP-20-2012 11 :16 AM DEBRA & PETER SHELSWELL 765 487 5481 P.01 dab ^��• Application/Agreement for Temporary Parking Exemption (Please fax application to Clerk's Dept. at(705)487-0133 or mail/hand deliver to the Township of Oro-Medonte Office located at 148 Line 7 South, P.O. Box 100, Oro, ON LOL 2X0) Today's Date: siwr'0a Name, Date(s) and Duration of Event: iorby,C — Time(s) of Event: 14474=le zo — Requested Parking Location; �t/ .,¢ , gSS 74rg�:&oAtxy Property Owner(s) Name (please print): 2� Property Address: p - - Contact Phone Numbers: UP� Approximate Number of Vehicles: Have you made an application before: If yes, when granted: aC mac, ditl ns: e I am aware that I am responsible to have vehicles cleared in the event of an emergency, • I understand that any contraventlon to any conditions will revoke my application and that no further applications will be allowed, W"Additional conditions to be defined based on loc circumstances. I agree to the above-noted conditions. Pr e s Signature Township of Oro-Medonte Use Only Approval Name+&Signature: Clerk(or designate) Date: cc: Director of Transportation and Environmental Services Chief Municipal Law Enforcement Off leer Director of Fire & Emergency Services Page 128 of 165 15a)A By-law to Authorize the Execution of An Agreement... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2012-169 A By-law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro-Medonte and Oro-Medonte Minor Hockey Association for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By-law No.2010-129 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224,as amended,states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement,from September 15,2012 to April 6, 2013,for the 2012-2013 season,with Oro-Medonte Minor Hockey Association for the operation of the concession booth at the Oro-Medonte Community Arena; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule"A"and forming part of this By-law. 2. That By-law No.2010-129 is hereby repealed in its entirety. 3. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 26TH DAY OF SEPTEMBER,2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk,J. Douglas Irwin Page 129 of 165 15a) A By-law to Authorize the Execution of An Agreement... THIS AGREEMENT made the`d day of BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter called the"Township") OF THE FIRST PART -and- ------------------------------Oro Minor Hockey Association-------------------------------- (hereinafter called the'Licensee" OF THE SECOND PART WHEREAS the Township is the owner of the Oro-Medonte Community Arena, in the Township of Oro- Medonte,in the County of Simcoe. AND WHEREAS the parties hereto have agreed that the Licensee will operate the Concession Booth (hereinafter called the"Concession')in the Oro-Medonte Community Arena. NOW THEREFORE in consideration of the promise expressed herein,the parties hereto agree as follows: TERMS AND APPLICABLE LAWS The Licensee shall operate the Concession from September 15,2012 to April 6,2013.The term of this agreement maybe amended by the Director of Recreation and Community Services. The Licensee shall comply with all applicable Federal,Provincial and Municipal laws and regulations in the operation of the Concession. PAYMENTS 1. 2012-2013 Season a) $500.00 on or before the 301h day of September,2012 b) $500.00 on or before the 30v'day of November,2012 C) $500.00 on or before the 30th day of December,2012 d) $500.00 on or before the 301h day of February,2013 e) $500.00 on or before the 30th day of March,2013 HOURS OF OPERATION 3. The Licensee shall keep the Concession Booth open for business for the periods set out below or as amended and approved in writing by the Director of Recreation and Community Services: a) During the months of September to April inclusive,during this Agreement, between the following days and times: DAY FROM TO Saturday 6:00 am 10:00 pm Sunday 6:00 am 10:00 pm Statutory Holiday 6:00 am 10:00 pm Tournament Dates 6:00am 10:00 pm Monday 4:00 pm 9:00 pm Ix Tuesday 4:00 pm 9:00 pm 41 ..e• 45 Wednesday 4:00 pm 9:00 pm ' bfe Gi Thursday 4:00 pm 9:00 pm y t ,/CL 04" Friday 4:00 pm 10:00 pm 5i h e 1� uJe'ge, Page 130 of 165 15a) A By-law to Authorize the Execution of An Agreement... 2 b) After a period of 30 days from the date the operation commences,if the above times and dates in the opinion of the Licensee are not profitable,a request in writing to the Director of Recreation and Community Services to delete certain times would be considered. A decision to delete or change times shall be at the discretion of the Director of Recreation and Community Services. C) The Township reserves the exclusive right to amend the hours of operation to accommodate tournaments and special events. OPERATION OF THE CONCESSION BOOTH 4. The Licensee agrees to operate the Concession Booth in accordance with the following provisions; a) to provide an adequate number of competent employees to prevent undue delay in service to patrons; b) to have employees wear suitable attire when on duty; C) to maintain maximum standards of cleanliness and hygiene for the premises and employees; d) to comply with any directions of and to permit inspections by the Simcoe County District Health Unit and any other Health regulatory agencies; e) to provide courteous,honest and timely service to patrons of the Concession Booth; a) to provide goods and services of good quality and at fair market value; g) to terminate the employment of any employee for good cause,always in compliance with the Employment Standards Act and applicable laws,upon written request by the Corporation of the Township of Oro-Medonte; h) not to sell or allow the sale of any glass bottled refreshments; i) not to sell or allow to the sale of any alcoholic beverages; j) not to sell or allow the sale of popcorn; k) not to sell any prohibited or restricted goads or any goods which would reasonably constitute a danger or hazard to patrons of the Arena; GENERAL COVENANTS OF THE LICENSEE 5. The Licensee,having inspected the Concession Booth and satisfied themselves regarding any equipment located therein,agrees to; a) use and maintain such equipment and fixtures in good condition at their own expense including repairs where necessary,and upon the termination of this Agreement,the Licensee shall deliver such equipment and fixtures to the Township in good and substantial repair and condition,and shall replace in whole or in part of them which has been lost,damaged or destroyed;or b) to supply and maintain all necessary concession booth equipment C) sufficiently repair and maintain the portion of building occupied under this agreement,when,where and as often as needed(reasonable wear and tear and damaged by fire,lightning or tempest only excepted); d) surrender and yield up to the Township,the said Township Concession Booth and equipment in good and substantial repair and condition,at the expiration or upon earlier termination of this Agreement(reasonable wear and tear and damage by fire,lightening or tempest only excepted). Page 131 of 165 15a) A By-law to Authorize the Execution of An Agreement... 3 ALTERATIONS AND REPAIRS 6. The Licensee shall not make any alterations or repairs without written authorization of the Township and without having obtained all proper building permits therefore. DAMAGE DEPOSIT 7. The damage deposit of$500.00 shall remain with the Township for the duration of this Agreement as the deposit for the Agreement and will be refunded upon termination of the Agreement,subject to any deduction for repairs to the building or equipment necessitated by the actions of operations of the Licensee. GENERAL PROVISIONS 8. The Licensee acknowledges that this Agreement is for the right to operate a Concession Booth and equipment only. 9. a) The Township may,in the case of damage by fire,lightening or tempest,which makes repair of such damage within thirty(30)days impossible(substantial damage) terminate this Agreement and the Township shall refund to the Licensee that portion of the sum paid by the Licensee to the Township which would be attributable to that portion of the year from the date of such termination and each party shall be released from further obligation hereunder. b) Notwithstanding paragraph 9,the Licensee shall be relieved from any obligations pursuant to paragraph 1 and 2 of this Agreement in case of substantial damage. 10. The Township shall be under no liability whatsoever to any person,firm or Corporation for any damages or injury,including death,to any person or persons caused by or resulting from the operation of the Concession Booth by the Licensee,his servants or agents,and Licensee shall,from time to time,and at all times hereafter,protect, indemnify and forever save and keep harmless the Township,and/or its officers,agents and servants,against any damage,penalty,fire claim,judgment,costs,expense or charge suffered, imposed,assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants or agents. 11. Prior to execution of this Agreement by the Township,the Licensee shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Five Million Dollars($5,000,000.00). The said insurance must be with an insurer satisfactory to the Township,and the policy shall show loss payable to the Corporation of the Township of Oro-Medonte and Licensee jointly. 12. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to commencing the operation of the Concession Booth. 13. The Licensee shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act,and further agrees to take responsibility for any health and safety violation that may occur. Furthermore,if the Corporation(or any of its agents,officers,directors,or employees)shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement,the licensee shall indemnify and save harmless the Corporation from any and all charges,fines,penalties,and costs that may be incurred or paid by the Corporation. 14, The Agreement between the parties being a personal agreement,this Agreement shall not be assigned or subcontracted. In the event of the death or bankruptcy of the Licensee prior to the expiration of the term of this Agreement,this Agreement shall become null and void and all lands and premises shall be delivered up to the Township and any amount paid or payable by the Licensee shall be apportioned to the date of death or bankruptcy. 15. At all times,the employees of the licensee shall act in a civil,responsible,courteous and generally productive manner.The licensee shall ensure that all employees strive for excellence in Customer Service Page 132 of 165 15a) A By-law to Authorize the Execution of An Agreement... 4 16. Contracted Employees,third party employees,agents and others what provide customer service on behalf of the Township of Oro-Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training.The Contractor shall ensure.that such training includes,without limitation,a review of the purposes of the Act and requirements of the regulation,as well as instruction regarding all matters set out in the regulation.By signing this agreement,the contractor has agreed to be in full compliance with this regulation.Additionally the licensee will review and acknowledge the Township Of Oro-Medonte policy for Accessible Customer Service. 17. The Township shall be responsible for all the cost of all utilities used in connection with the operation of the Concession Booth. 18. The Director of Recreation and Community Services and any other authorized agent or servant of the Township shall have the right at any reasonable time to enter and inspect the lands and premises occupied under the Agreement. 19. The Licensee and its employees shall promptly delivery all articles found in the Oro- Medonte Community Arena to the Director of Recreation and Community Services. 20. All notices and orders given to the Licensee may be served by mailing the same to the Licensee at the address hereinafter set out,or by delivering a copy to the Licensee personally or by leaving it at his place of business in the Oro-Medonte Community Arena,or by posting the same in a conspicuous place upon the outside of the building occupied by the Licensee under this Agreement. If such notice were served by mailing, the service is deemed effective two(2)days following said mailing. 21. The township hereby undertakes and agrees not to grant any other organizations or individual the right to operate a concession selling similar lines of goods excepting: a) A function not related to"on ice"(arena floor)activities; b) A function in any other part of the Oro-Medonte Community Arena,in conjunction with an"on ice"activity will require the consent of the Licensee. Where consent is not forthcoming,the Township reserves the right to a final decision in which the Licensee and other parties involved will be duly notified; C) Vending machines may be installed by the Township. Such costs/profits on the machines will be assumed by the Township. 22. This Agreement shall terminate April 6th,2013 unless amended by the Director of Recreation and Community Services. The Licensee shall remove all goods and equipment owned by them from the Concession Booth by the 15th day of April 2013,and shall leave the said Booth in a condition as set out in this agreement. It is understood that if all such goods and equipment are not removed by such time,that the Licensee shall pay a storage charge,determined by the Township,of the goods and equipment not removed and shall be liable for all expenses incurred in the later removal of them. 23. If,at the absolute discretion of the Township,the Licensee is not operating the Concession Booth in the best interests of the public or complying with the Laws, Statutes,By-Laws,or Regulations applicable to them,or with the provisions of this Agreement,the Township may terminate this Agreement without notice as outlined in the terms of this Agreement and the remaining applicable provisions of this Agreement shall apply. 24. The Licensee shall be responsible for the installation and removal of any phone services required at the Licensee's expense. 25. Any breach or violation of the terms and conditions herein set forth by the Licensee shall entitle the Township to Terminate this Agreement forthwith without notice. Upon termination of this Agreement,the Licensee shall remove from the Concession Booth all of his supplies and equipment. Page 133 of 165 15a)A By-law to Authorize the Execution of An Agreement... 5 WITNESS the Corporate Seal of the Corporation of the Township of Oro-Medonte duly attested under the hands of the proper signing officers authorized in that behalf. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE H.S Hughes-Mayor J.Douglas Irwin-Clerk THE ORO MINOR HOCKEY ASSOCIATION �fV ° Mike Coe-President Steve Posluns—Vice President WITNESS the hand and seal of the Licensee of the Second Part. SIGNED, SEALED AND DELIVERED, ) This day of, 2012 ) In the presence of; ) Witness Page 134 of 165 15b)A By-law to Authorize the Execution of a Site Plan ... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2012-170 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 8, Plan 51 M-957,as in 58533-0232 LT ROLL#4346-010-003-26508 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990,c. P. 13,as amended,and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No.2009-062,a By-Law to Designate Areas of the Township as Site Plan Control Areas,was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990,c. P. 13,as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No.2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix"A", on lands described on the attached Schedule"A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix"A"and Schedules"A, B, C and D"shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 26TH DAY OF SEPTEMBER,2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, H.S. HUGHES CLERK,J. DOUGLAS IRWIN Page 135 of 165 15b) A By-law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT -between - DEMOCRAT MAPLEWOOD LIMITED -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Lot 8, Plan 51M-957,as in 58533-0232 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL#4346-010-003-26508 By-Law No.2012-170 September 26,2012 Page 136 of 165 15b)A By-law to Authorize the Execution of a Site Plan ... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule"A" Legal Description of Lands Schedule"B" Site Plan Schedule"C" Deeds and Easements to be Conveyed Schedule"D" Itemized Estimate of Cost of Construction z Page 137 of 165 15b)A By-law to Authorize the Execution of a Site Plan ... SITE PLAN CONTROL AGREEMENT This Agreement made,in triplicate,this 26th day of September 2012,in accordance with Section 41 of the Planning Act. BETWEEN : Democrat Maplewood Limited Hereinafter called the"Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the"Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling with attached garage occupying 2,204 square feet(204.75 square metres),on lands described in Schedule"A",attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a"Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule"B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained,the parties hereto hereby covenant and agree as follows: 3 Page 138 of 165 15b) A By-law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule"A",attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands,nor any use made of the subject lands with respect to the proposed development,except in conformity with all the provisions of this Agreement. d) The Owner shall,prior to the execution of this Agreement,obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including,but not limited to,the County of Simcoe. e) The Owner shall,pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059,retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall,during any grading or ground alterations,cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature,and forthwith notify all appropriate Ministries and Agencies, including,but not limited to,the Registrar of Cemeteries and the Township. e) The Owner shall,prior to the execution of this Agreement,pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor,engineer,planner and staff,perform any work in connection with this Agreement,including the preparation,drafting, execution,and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder,unless the context otherwise requires. Every provision of this Agreement,by which the Owner is obligated in any way,shall be deemed to include the words"at the expense of the Owner",unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit,to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township,all Transfers/Deeds,Discharges and Easements,or other documents required by Schedule"C",as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title,free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit,a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a Page 139 of 165 15b) A By-law to Authorize the Execution of a Site Plan ... a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,204 square feet(204.75 square metres),as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations,the Owner may proceed to develop the subject lands,as indicated on the Site Plan attached hereto as Schedule`B",subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan,attached hereto as Schedule"B". b) Lighting All lighting systems installed outside,such as floodlights,shall be directed away from any adjacent residential use and/or roadway,not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No.97-95,as amended,and the Ontario Building Code Regulation#419/86,and such parking areas,loading,and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed,as in Schedule"B"attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation,County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule"B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste,as shown on the Site Plan,and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial,Commercial and Institutional(1.C.&1)and multi-unit locations(six(6)units and over)will not receive curb side waste collection services from the County of Simcoe. Each I.C. &I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan,attached as Schedule"B",as soon as weather permits,and all grading and sodding required,according to any Engineering drawings submitted,shall be done on all lawn areas. 5 Page 140 of 165 15b) A By-law to Authorize the Execution of a Site Plan ... h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts,slopes,etc.,within the Site Plan,and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto,unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement,an unregistered Agreement,exchange of correspondence,Memorandum of Confirmation,or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement,the Owner will deposit,with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement,including but not limited to the construction of the works and services identified in Schedule"D"to this Agreement(the"said Work"),the following securities: a) Cash in the amount of one hundred percent(100%)of the estimated cost of the said work,as approved by the Township Engineer and Township Council,or: b) A Certified Cheque in the amount of one hundred percent(100%)of the estimated costs of the said works,and as approved by the Township Engineer. G) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Priorto depositing the securities,the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved,it will be set out in Schedule"D"of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However,all Certified Cheque and security received by the Township may be used as security for any item or any other matter which,under the terms of this Agreement,is the responsibility of the Owner,including without limiting the generality of the foregoing,payment of engineering,legal,planning or other costs incurred by the Township,which are the responsibility of the Owner,under the terms of this Agreement. e) Upon written notification by the Owner's agent,certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed,the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement,it becomes necessary for the Township to realize on its security or deposits,then the Township shall give,by registered mail,twenty-one(21)day's notice,its intent to draw down on the security or deposit. 6 Page 141 of 165 15b)A By-law to Authorize the Execution of a Site Plan ... 6. COMPLIANCE Any action taken by the Township or on its behalf,pursuant to this Agreement,shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein,and upon default on the part of the Owner hereunder,the Township shall,in addition to any other remedy available to it,be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O.2001,c.25,as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township,upon the title of the subject lands,at the expense of the Owner and agrees to execute such further and other documents,consents or applications,as required,for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement,and everything contained herein,shall be binding upon the successors and assigns of the parties hereto,and upon the lands described in Schedule"A",attached hereto,such Schedule being a legal description of the lands,and it is further agreed that this Agreement shall be prepared,approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section,subsection,clause,paragraph,or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid,the same shall not affect the validity of the Agreement as a whole or any part thereof,other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner,on behalf of itself,its successors and assigns,agrees to indemnify and save harmless,the Township from and against any and all claims,suits,actions and demands whatsoever,which may arise either directly or indirectly by reason of any work or service performed by the Township,its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement,provided the subject matter of such action,suits,claims or demands was not caused intentionally or through gross negligence on the part of the Township,its servants or agents or sub-contractors. IN WITNESS WHEREOF,the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED,SEALED AND DELIVERED ) Democrat Maplewood Limited per: Name:Enzo Palumbo ) Title:Authorized Signing Officer ) I have authority to bind the Corporation The Corporation of the Township of Oro-Medonte per: H.S.Hughes,Mayor J.Douglas Irwin,Clerk 7 Page 142 of 165 15b)A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. LEGAL DESCRIPTION OF LANDS Lot 8, Plan 51M-957 as in 58533-0232 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL#4346-010-003-26508 s Page 143 of 165 15b)A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 8, Prepared by Valdor Engineering Inc dated June 15,2012. Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. Page 144 of 165 15b)A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties,with the appropriate Lot or Block Number inserted in the description of the document,and the registered Plan Number shall be left blank,to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars($2.00)and the cost of preparation,execution and registration thereof,shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 Page 145 of 165 15b)A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement,as noted in Section 5 herein. tt Page 146 of 165 15c) A By-law to remove the Holding symbol On lands desc... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2012-171 A By-law to remove the Holding symbol On lands described as follows: Lot 8, Plan 51 M-957 Township of Oro-Medonte,County of Simcoe Roll#4346-010-003-26508 WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990,c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A16', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 8, Plan 51 M-957, Roll #4346-010-003-26508"as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act,as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH DAY OF SEPTEMBER,2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk,J. Douglas Irwin Page 147 of 165 15c) A By-law to remove the Holding symbol On lands desc... Schedule 'A' to By-law No. 2012-171 This is Schedule 'A'to By-Law 2012-171 passed the 26" day of September, 2012. Mayor H.S.Hughes Clerk J.Douglas Irwin tjr SUBJECT PROPERTY(LOT 8, PLAN 51M-957) TOWNSHIP OF ORO-MEDONTE Page 148 of 165 15d)A By-law to Authorize the Execution of a Site Plan ... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2012-172 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Democrat Maplewood Limited described as lands as follows: Lot 128, Plan 51M-957,as in 58533-0352 LT ROLL#4346-010-003-26628 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990,c. P. 13,as amended,and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No.2009-062,a By-Law to Designate Areas of the Township as Site Plan Control Areas,was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990,c. P. 13,as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No.2009-062; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix"A", on lands described on the attached Schedule"A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix"A"and Schedules"A, B, C and D"shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 26TH DAY OF SEPTEMBER,2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, H.S. HUGHES CLERK,J. DOUGLAS IRWIN Page 149 of 165 15d) A By-law to Authorize the Execution of a Site Plan ... APPENDIX "A" SITE PLAN AGREEMENT -between - DEMOCRAT MAPLEWOOD LIMITED -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Lot 128, Plan 51M-957,as in 58533-0352 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL#4346-010-003-26628 By-Law No.2012-172 September 26,2012 Page 150 of 165 15d)A By-law to Authorize the Execution of a Site Plan ... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule"A" Legal Description of Lands Schedule"B" Site Plan Schedule"C" Deeds and Easements to be Conveyed Schedule"D" Itemized Estimate of Cost of Construction z Page 151 of 165 15d)A By-law to Authorize the Execution of a Site Plan ... SITE PLAN CONTROL AGREEMENT This Agreement made,in triplicate,this 26th day of September 2012,in accordance with Section 41 of the Planning Act. BETWEEN : Democrat Maplewood Limited Hereinafter called the"Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the"Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the construction of a single detached dwelling with attached garage occupying 2,204 square feet(204.75 square metres),on lands described in Schedule"A",attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a"Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule"B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained,the parties hereto hereby covenant and agree as follows: 3 Page 152 of 165 15d) A By-law to Authorize the Execution of a Site Plan ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule"A",attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands,nor any use made of the subject lands with respect to the proposed development,except in conformity with all the provisions of this Agreement. d) The Owner shall,prior to the execution of this Agreement,obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including,but not limited to,the County of Simcoe. e) The Owner shall,pursuant to Section 6.2.6 of the Subdivision Agreement adopted by Township of Oro-Medonte By-law 2010-059,retain the services of a consulting archaeologist for their on-site presence and monitoring of any grading or ground alterations within 50 metres of a potential ossuary. f) The Owner shall assume all liability with respect to the discovery of any ossuary and/or archaeologically sensitive features or areas through the development of the subject lands. g) The Owner and/or their agent shall,during any grading or ground alterations,cease work immediately upon the discovery of a potential ossuary and/or archaeologically sensitive feature,and forthwith notify all appropriate Ministries and Agencies, including,but not limited to,the Registrar of Cemeteries and the Township. e) The Owner shall,prior to the execution of this Agreement,pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor,engineer,planner and staff,perform any work in connection with this Agreement,including the preparation,drafting, execution,and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder,unless the context otherwise requires. Every provision of this Agreement,by which the Owner is obligated in any way,shall be deemed to include the words"at the expense of the Owner",unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1000.00. The Owner shall replenish the refundable deposit,to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township,all Transfers/Deeds,Discharges and Easements,or other documents required by Schedule"C",as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title,free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit,a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a Page 153 of 165 15d) A By-law to Authorize the Execution of a Site Plan ... a) That the Township has enacted a By-law to permit the construction of a single detached dwelling with attached garage occupying 2,204 square feet(204.75 square metres),as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations,the Owner may proceed to develop the subject lands,as indicated on the Site Plan attached hereto as Schedule`B",subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan,attached hereto as Schedule"B". b) Lighting All lighting systems installed outside,such as floodlights,shall be directed away from any adjacent residential use and/or roadway,not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No.97-95,as amended,and the Ontario Building Code Regulation#419/86,and such parking areas,loading,and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed,as in Schedule"B"attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation,County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule"B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste,as shown on the Site Plan,and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial,Commercial and Institutional(1.C.&1)and multi-unit locations(six(6)units and over)will not receive curb side waste collection services from the County of Simcoe. Each I.C. &I location and multi-unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan,attached as Schedule"B",as soon as weather permits,and all grading and sodding required,according to any Engineering drawings submitted,shall be done on all lawn areas. 5 Page 154 of 165 15d) A By-law to Authorize the Execution of a Site Plan ... h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts,slopes,etc.,within the Site Plan,and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto,unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement,an unregistered Agreement,exchange of correspondence,Memorandum of Confirmation,or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement,the Owner will deposit,with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement,including but not limited to the construction of the works and services identified in Schedule"D"to this Agreement(the"said Work"),the following securities: a) Cash in the amount of one hundred percent(100%)of the estimated cost of the said work,as approved by the Township Engineer and Township Council,or: b) A Certified Cheque in the amount of one hundred percent(100%)of the estimated costs of the said works,and as approved by the Township Engineer. G) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Priorto depositing the securities,the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved,it will be set out in Schedule"D"of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However,all Certified Cheque and security received by the Township may be used as security for any item or any other matter which,under the terms of this Agreement,is the responsibility of the Owner,including without limiting the generality of the foregoing,payment of engineering,legal,planning or other costs incurred by the Township,which are the responsibility of the Owner,under the terms of this Agreement. e) Upon written notification by the Owner's agent,certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed,the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement,it becomes necessary for the Township to realize on its security or deposits,then the Township shall give,by registered mail,twenty-one(21)day's notice,its intent to draw down on the security or deposit. 6 Page 155 of 165 15d)A By-law to Authorize the Execution of a Site Plan ... 6. COMPLIANCE Any action taken by the Township or on its behalf,pursuant to this Agreement,shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein,and upon default on the part of the Owner hereunder,the Township shall,in addition to any other remedy available to it,be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O.2001,c.25,as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township,upon the title of the subject lands,at the expense of the Owner and agrees to execute such further and other documents,consents or applications,as required,for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement,and everything contained herein,shall be binding upon the successors and assigns of the parties hereto,and upon the lands described in Schedule"A",attached hereto,such Schedule being a legal description of the lands,and it is further agreed that this Agreement shall be prepared,approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section,subsection,clause,paragraph,or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid,the same shall not affect the validity of the Agreement as a whole or any part thereof,other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner,on behalf of itself,its successors and assigns,agrees to indemnify and save harmless,the Township from and against any and all claims,suits,actions and demands whatsoever,which may arise either directly or indirectly by reason of any work or service performed by the Township,its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement,provided the subject matter of such action,suits,claims or demands was not caused intentionally or through gross negligence on the part of the Township,its servants or agents or sub-contractors. IN WITNESS WHEREOF,the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED,SEALED AND DELIVERED ) Democrat Maplewood Limited per: Name:Enzo Palumbo ) Title:Authorized Signing Officer ) I have authority to bind the Corporation The Corporation of the Township of Oro-Medonte per: H.S.Hughes,Mayor J.Douglas Irwin,Clerk 7 Page 156 of 165 15d)A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. LEGAL DESCRIPTION OF LANDS Lot 128, Plan 51M-957 as in 58533-0352 LT TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE ROLL#4346-010-003-26628 s Page 157 of 165 15d)A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 128, Prepared by Valdor Engineering Inc dated June 15,2012. Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. Page 158 of 165 15d)A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties,with the appropriate Lot or Block Number inserted in the description of the document,and the registered Plan Number shall be left blank,to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars($2.00)and the cost of preparation,execution and registration thereof,shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 Page 159 of 165 15d)A By-law to Authorize the Execution of a Site Plan ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement,as noted in Section 5 herein. tt Page 160 of 165 15e)A By-law to remove the Holding symbol On lands desc... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2012-173 A By-law to remove the Holding symbol On lands described as follows: Lot 128, Plan 51M-957 Township of Oro-Medonte,County of Simcoe Roll#4346-010-003-26628 WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990,c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A16', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 128, Plan 51M-957, Roll # 4346-010-003-26628" as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act,as amended. BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH DAY OF SEPTEMBER,2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk,J. Douglas Irwin Page 161 of 165 15e)A By-law to remove the Holding symbol On lands desc... Schedule 'A' to By-law No. 2012-173 This is Schedule 'A'to By-Law 2012-173 passed the 26" day of September, 2012. Mayor H.S.Hughes Clerk J.Douglas Irwin tjr SUBJECT PROPERTY(LOT 128, PLAN 51 M-957) TOWNSHIP OF ORO-MEDONTE Page 162 of 165 15f) A By-law to Enter into a Water Service Connection A... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2012-174 A By-law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro-Medonte and Shawn Still Roll#4346-020-005-03823 Lot 23, Plan M174 5305 Line 7 North Township of Oro-Medonte,County of Simcoe WHEREAS Section 11 of the Municipal Act 2001, S.O. 2001, c. 25,as amended, authorizes the Council of a Municipality to pass a by-law respecting water distribution; AND WHEREAS the Applicant has requested permission from the Municipality to connect to a municipal water system(Medonte Hills); AND WHEREAS the Municipality is prepared to grant permission to connect to a municipal water system (Medonte Hills)upon certain terms and conditions; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Water Service Connection Agreement,shown as Schedule"A"attached hereto and forming part of this By- law. 2. That this By-law shall come into full force and effect on its final passing thereof. BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 26TH DAY OF SEPTEMBER,2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk,J. Douglas Irwin Page 163 of 165 15f) A By-law to Enter into a Water Service Connection A... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate,this_th day of September,2012. BETWEEN: Shawn Still Hereinafter referred to as the"Registered Owner" - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter referred to as the"Municipality" A description of the land affected by this Agreement is as follows: Lot 23, PLAN M174 Municipal Address: 5305 Line 7 North Roll Number: 4346-020-005-03823 Township of Oro-Medonte County of Simcoe The Municipality has entered into this Agreement on the_th day of September, 2012. The Registered Owner agrees to comply with all the terms and conditions as set out in the Corporation of the Township of Oro-Medonte By-law No.2009-082(a By-law to regulate Municipal Water Systems within the Township of Oro-Medonte) and the "Water"Schedule of the Township's Fees and Charges By-law attached hereto. The Registered Owner acknowledges and agrees to the following. That the Township of Oro-Medonte has agreed to install the water service to the property line,to waive the trench inspection and water meter package fees, install a driveway culvert and grant access over Blocks 27, Registered Plan M174, more particularly described as Part 3, Plan 51 R-38596,in exchange for Part 1 on Plan 51 R-38596. The Township agrees to pay for survey and legal costs for the land transfer referred to above. The Registered Owner acknowledges and agrees that the installation of the water service on private property and any future repairs or upgrades to the water service line located on private property are the responsibility of the Registered Owner. The Registered Owner acknowledges and agrees that the Township of Oro-Medonte does not guarantee water pressure and that either now or in the future,the Registered Owner may be required to install and maintain equipment to satisfy pressure. Registered Owner: Shawn Still THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Harry Hughes,Mayor Doug Irwin,Clerk Page 164 of 165 18a) Being a By-Law to Confirm the Proceedings of the Co... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO.2012-166 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday,September 26,2012 WHEREAS Section 5 of the Municipal Act, 2001, S.0. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, September 26,2012,and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is,except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST,SECOND AND THIRD TIME,AND PASSED THIS 26TH DAY OF SEPTEMBER,2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk,J. Douglas Irwin Page 165 of 165