09 12 2012 Council MinutesTHE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Hawkestone Community Hall
3 Allen Street Hawkestone
Wednesday, September 12, 2012
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
TIME: 7:00 p.m.
Deputy Mayor Ralph Hough
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Mel Coutanche
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Tamara.Obee,
Manager Health & Safety, Human Resources; Janette Teeter, Deputy
Clerk; Samah Othman, Executive Assistant, Corporate Communications
Specialist; Darcy Brooke - Bisschop, Administrative Assistant; Rob Jermey,
Acting Operations Chief; Kent Monkman, Captain; Melanie Brown,
Firefighter
Also Steve Crawford, Nora Hoyer, Spiro & Judy Catania, Christa Hutchins, Bev
Present: LeMay, Dan Murphy, Judy Cavanaugh, Sandra Golyh, Marilyn Lamb,
Senti Rasa, Joanne Beaudry Larocque, Susy, Andrew, Joseph McIntyre,
Chris Shelswell, Yeb Jermey, Ann Truyens, Al Bartlett, Russ & Jacob
Bartlett, Mike Borrelli, Lorys Fraccaro, Alana DeChesette
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes - September 12, 2012.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C120912 -1
Moved by Hough, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, September 12,
2012 be received and adopted, as amended, to add Item 5c) Robin Dunn, CAO, re:
Labour relations /employee negotiations (Collective Bargaining)
and defer Items:
10c) Report No. DS2012 -046, Andria Leigh, Director of Development Services re:
Proposed Zoning By -law Amendment 2012- ZBA -04 (Fraccaro), 5094 Line 4 North;
and
15b) By -Law No. 2012 -165, A By -law to amend the zoning provisions on lands
described as follows: Concession 4, East Part of Lot 13, 5094 Line 4 North,
Township of Oro - Medonte, County of Simcoe, Roll # 4346- 020 - 002 - 04600.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
5. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C120912 -2
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now go in Closed Session at 8:20 p.m. to discuss
• labour relations /employee negotiations.
Carried.
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Council Meeting Minutes — September 12, 2012.
b) Motion to Rise and Report.
Motion No. C120912 -3
Moved by Hough, Seconded by Meyer
Be it resolved that we do now Rise at 10:08 p.m. and Report on Closed Session Item
5c) Robin Dunn, Chief Administrative Officer re Labour relations /employee negotiations
(Collective Bargaining).
Carried.
c) Robin Dunn, Chief Administrative Officer, re: Labour relations /employee negotiations
(Collective Bargaining).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer /Deputy CAO; Jerry Ball, Director of
Transportation and Environmental Services; Andria Leigh, Director of Development
Services; Tamara Obee, Manager, Health & Safety, Human Resources; Janette Teeter,
Deputy Clerk.
Motion No. C120912 -4
Moved by Lancaster, Seconded by Crawford
Be it resolved that the confidential correspondence, re: Labour relations /employee
negotiations (Collective Bargaining) be received and that staff proceed as directed.
Carried.
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on September 5, 2012.
Motion No. C120912 -5
Moved by Meyer, Seconded by Hough
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
September 5, 2012, be adopted as printed and circulated.
Carried.
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Council Meeting Minutes — September 12, 2012.
b) Minutes of Oro - Medonte History Association meeting held on June 18, 2012.
Motion No. C120912 -6
Moved by Crawford, Seconded by Lancaster
Be it resolved that the minutes of Oro - Medonte History Association meeting held on
June 18, 2012 be received.
Carried.
Motion No. C120912 -7
Moved by Meyer, Seconded by Crawford
Be it resolved
1. That the request for the West Oro Baptist Church signage be received.
2. That the West Oro Baptist Church be requested to bring forward a detailed proposal
for Council's consideration.
3. And That the West Oro Baptist Church be notified of Council's decision under the
Director of Recreation and Community Services' signature.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Joseph McIntyre, re: 1st Place, Intermediate Black and White Poster Level, The Royal
Canadian Legion National Poster and Literary Contests.
Joseph McIntyre was recognized by Mayor H.S. Hughes and members of Council for
receiving 1 st Place for the Intermediate Black and White Poster Level for The Royal
Canadian Legion National Poster and Literary Contests.
b) Joanne Larocque, re: Publication Accomplishment of "Anaiah" in the "Unleashed Ink" —
Anthology.
Joanne Larocque was recognized by Mayor H.S. Hughes and members of Council for
her Publication Accomplishment of "Anaiah" in the "Unleashed Ink" — Anthology.
8. PUBLIC MEETINGS:
None.
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Council Meeting Minutes — September 12, 2012.
9. DEPUTATIONS:
a) Mike Borelli, re: Cheque Presentation to Oro - Medonte Firefighters Association, Ice Floe
Slo -Pitch Tournament held on July 14, 2012.
Mike Borelli presented a cheque to the Oro - Medonte Firefighters Association.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. CS2012 -032, Doug Irwin, Director of Corporate Services /Clerk, re: Municipal
Law Enforcement Occurrence Report June - August 2012.
Motion No. C120912 -8
Moved by Lancaster, Seconded by Crawford
Be it resolved that Report No. 2012 -032, Doug Irwin, Director of Corporate
Services /Clerk, re: Municipal Law Enforcement Occurrence Report June - August 2012
be received for information.
Carried.
b) Report No. DS2012 -045, Andria Leigh, Director of Development Services re: Proposed
Zoning By -law Amendment Application 2012 - ZBA -05 (General Amendment Kennels),
Township of Oro - Medonte [Refer to Item 15a)].
Motion No. C120912 -9
Moved by Meyer, Seconded by Hough
Be it resolved
1. That Report No. DS2012 -045, Andria Leigh, Director of Development Services, re:
Zoning By -law Amendment Application 2012 - ZBA -05 for General Zoning By -law
Amendment - Kennels, Township of Oro - Medonte be received and adopted.
2. That Zoning By -law Amendment Application 2012 - ZBA -05 a general amendment to
the Comprehensive Zoning By -law 97 -95, as amended, for kennels be approved by
Council.
3. And That the appropriate By -law be brought forward for Council's consideration.
Carried.
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Council Meeting Minutes — September 12, 2012.
c) Report No. DS2012 -046, Andria Leigh, Director of Development Services re: Proposed
Zoning By -law Amendment 2012- ZBA -04 (Fraccaro), 5094 Line 4 North [Refer to Item
15b)] [to be distributed at meeting].
This item was deferred.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: October 3, 2012 Council Meeting, Rescheduling of
Commencement Hour.
Motion No. C120912 -10
Moved by Evans, Seconded by Lancaster
Whereas it is deemed necessary to reschedule the commencement hour of the October
3, 2012 Council meeting.
Now Therefore Be it resolved that the October 3, 2012 Council meeting commencement
hour be rescheduled to 2:00 p.m. - Open Session.
And That notice of the rescheduling of the October 3, 2012 Council meeting
commencement hour be posted in accordance with Section 3.2 i) of Procedural By -Law
No. 2011 -011.
Carried.
b) Councillor Lancaster, re: Active Transportation Walk, Shanty Bay, Saturday, September
29, 2012.
Motion No. C120912 -11
Moved by Hough, Seconded by Meyer
Be it resolved that the correspondence presented by Councillor Lancaster, re: Active
Transportation Walk, Shanty Bay, Saturday, September 29, 2012 be received.
Carried.
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Council Meeting Minutes — September 12, 2012.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. 2012 Oro World's Fair Schedule, September 14 -15, 2012.
2. Eady Hall Annual Turkey Supper, Saturday, September 15, 2012, 5:00 and 6:15p.m.
Sittings, Eady Station Road between Lines 10 and 11 North.
3. The Terry Fox for Cancer Research Run, Sunday, September 16, 2012, Registration
1:30p.m., Sweetwater Park, 3353 Line 6 North.
4. The Hawkestone Singers' Rehearsals Schedule, Thursday evenings, 7:30- 9:30p.m.
b) Correspondence dated July 18, 2012 from Dennis Gannon, Operations Manager,
Ministry of Community Safety and Correctional Services re: Spring 2012 Forest Fires.
Staff Recommendation: Receive.
c) Correspondence dated August 21, 2012 from Margaret Atwood re: Letter of Appreciation
to Oro - Medonte Firefighters.
Staff Recommendation: Receive.
d) Lake Simcoe Regional Airport, re: Semi - Annual Shareholder's Report.
Staff Recommendation: Receive.
e) Correspondence dated July 26, 2012 from Kathy Crowhurst, Lupus Foundation of
Ontario re: Proclamation Request, "October as Lupus Awareness Month ".
Staff Recommendation: Receive, Proclaim and Post on Township's Website.
f) Highlights of Nottawasaga Valley Conservation Authority meeting held on August 24,
2012.
Staff Recommendation: Receive.
Motion No. C120912 -12
Moved by Evans, Seconded by Lancaster
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. 2012 Oro World's Fair Schedule, September 14 -15, 2012.
2. Eady Hall Annual Turkey Supper, Saturday, September 15, 2012, 5:00 and
6:15p.m. Sittings, Eady Station Road between Lines 10 and 11 North.
3. The Terry Fox for Cancer Research Run,, Sunday, September 16, 2012,
Registration 1:30p.m., Sweetwater Park, 3353 Line 6 North.
4. The Hawkestone Singers' Rehearsals Schedule, Thursday evenings, 7:30 -
9:30p.m.
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Council Meeting Minutes — September 12, 2012.
b) Correspondence dated July 18, 2012 from Dennis Gannon, Operations Manager,
Ministry of Community Safety and Correctional Services re: Spring 2012 Forest
Fires.
Received.
c) Correspondence dated August 21, 2012 from Margaret Atwood re: Letter of
Appreciation to Oro - Medonte Firefighters.
Received.
d) Lake Simcoe Regional Airport, re: Semi - Annual Shareholder's Report.
Received.
e) Correspondence dated July 26, 2012 from Kathy Crowhurst, Lupus Foundation of
Ontario re: Proclamation Request, "October as Lupus Awareness Month ".
Received, Proclaimed and Posted on Township's Website.
f) Highlights of Nottawasaga Valley Conservation Authority meeting held on August 24,
2012.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated August 7, 2012 from Jennifer Whitley, Marketing Coordinator,
Ontario's Lake Country re: OLC Board of Directors - Funding Partner Appointments.
Motion No. C120912 -13
Moved by Meyer, Seconded by Hough
Be it resolved
1. That the correspondence dated August 7, 2012 from Jennifer Whitley, Marketing
Coordinator, Ontario's Lake Country re: OLC Board of Directors - Funding Partner
Appointments be received.
2. That the Township confirms that Donna Hewitt, Director of Corporate & Strategic
Initiatives is the Township representative to Ontario Lake Country's Board of
Directors for the 2012 -2013 year.
3. And That Ontario's Lake Country be advised of Council's decision under the Mayor's
signature.
Carried.
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Council Meeting Minutes — September 12, 2012.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2012 -164, A By -law to amend the zoning provisions on lands described
as follows: Township of Oro - Medonte, County of Simcoe.
Motion No. C120912 -14
Moved by Lancaster, Seconded by Evans
Be it resolved that the following by -law:
a) By -Law No. 2012 -164, A By -law to amend the zoning provisions on lands described
as follows: Township of Oro - Medonte, County of Simcoe.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk,
signed and sealed by the Mayor.
Carried.
b) By -Law No. 2012 -165, A By -law to amend the zoning provisions on lands described
as follows: Concession 4, East Part of Lot 13, 5094 Line 4 North, Township of Oro -
Medonte, County of Simcoe, Roll # 4346- 020 - 002 -04600 [to be distributed at
meeting].
This item was deferred.
Motion No. C120912 -15
Moved by Meyer Seconded by Hough
Be it resolved that Council recesses at 7:50 p.m. and reconvenes at 8:05 p.m. in the
Council Chambers at the Township Administrative Centre to deal with Closed Session
Item 5c) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective
Bargaining).
Carried.
Refer to Items 5a), b), c).
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Council Meeting Minutes — September 12, 2012.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
II & CONFIRMATION BY -LAW:
a) By -Law No. 2012 -162, Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, September 12, 2012.
Motion No. C120912 -16
Moved by Lancaster, Seconded by Evans
Be it resolved that By -Law No. 2012 -162, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, September 12, 2012 be read a first, second
and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the
Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C120912 -17
Moved by Hough, Seconded by Meyer
Be it resolved that we do now adjourn at 10:10 p.m.
Carried.
Mayor, H.
Deputitlerk, Janette Teeter
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