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09 12 2012 Council AgendaPage 4 -22 23 -24 Township of Proud Heritage, Exciting Future THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA HAWKESTONE COMMUNITY HALL 3 Allen Street, Hawkestone Wednesday, September 12, 2012 6:00 p.m. - Open House 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 5. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, Chief Administrative negotiations (Collective Bargaining). [Addenda] Officer, re: Labour relations /employee 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on September 5, 2012. b) Minutes of Oro - Medonte History Association meeting held on June 18, 2012. 7. RECOGNITION OF ACHIEVEMENTS: a) Joseph McIntyre, re: 1st Place, Intermediate Black and White Poster Level, The Royal Canadian Legion National Poster and Literary Contests. b) Joanne Larocque, re: Publication Accomplishment of "Anaiah" in the "Unleashed Ink" —Anthology. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) Mike Borelli, re: Cheque Presentation to Oro - Medonte Firefighters Association, Ice Floe Slo -Pitch Tournament held on July 14, 2012. Page 1 of 51 Council Meeting Agenda - September 12, 2012. Page 10. REPORTS OF MUNICIPAL OFFICERS: 25 -29 a) Report No. CS2012 -032, Doug Irwin, Director of Corporate Services /Clerk, re: Municipal Law Enforcement Occurrence Report June - August 2012. 30 -35 b) Report No. DS2012 -045, Andria Leigh, Director of Development Services re: Proposed Zoning By -law Amendment Application 2012 - ZBA -05 (General Amendment Kennels), Township of Oro - Medonte [Refer to Item 15a)]. c) Report No. DS2012 -046, Andria Leigh, Director of Development Services re: Proposed Zoning By -law Amendment 2012 - ZBA -04 (Fraccaro), 5094 Line 4 North [Refer to Item 15b)] [to be distributed at meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes re: October 3, 2012 Council Meeting, Rescheduling of Commencement Hour. 36 b) Councillor Lancaster, re: Active Transportation Walk, Shanty Bay, Saturday, September 29, 2012. 12. CONSENT AGENDA: 37 -41 a) Announcements of Interest to the Public: 1. 2012 Oro World's Fair Schedule, September 14 -15, 2012. 2. Eady Hall Annual Turkey Supper, Saturday, September 15, 2012, 5:00 and 6:15p.m. Sittings, Eady Station Road between Lines 10 and 11 North. 3. The Terry Fox for Cancer Research Run, Sunday, September 16, 2012, Registration 1:30p.m., Sweetwater Park, 3353 Line 6 North. 4. The Hawkestone Singers' Rehearsals Schedule, Thursday evenings, 7:30- 9:30p.m. 42 b) Correspondence dated July 18, 2012 from Dennis Gannon, Operations Manager, Ministry of Community Safety and Correctional Services re: Spring 2012 Forest Fires. Staff Recommendation: Receive. 43 c) Correspondence dated August 21, 2012 from Margaret Atwood re: Letter of Appreciation to Oro - Medonte Firefighters. Staff Recommendation: Receive. 44 -45 d) Lake Simcoe Regional Airport, re: Semi - Annual Shareholder's Report. Staff Recommendation: Receive. 46 e) Correspondence dated July 26, 2012 from Kathy Crowhurst, Lupus Foundation of Ontario re: Proclamation Request, "October as Lupus Awareness Month ". Staff Recommendation: Receive, Proclaim and Post on Township's Website. 47 f) Highlights of Nottawasaga Valley Conservation Authority meeting held on August 24, 2012. Staff Recommendation: Receive. Page 2of51 Page M. 49 -50 51 Council Meeting Agenda - September 12, 2012. 13. COMMUNICATIONS: a) Correspondence dated August 7, 2012 from Jennifer Whitley, Marketing Coordinator, Ontario's Lake Country re:OLC Board of Directors - Funding Partner Appointments. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2012 -164 A By -law to amend the zoning provisions on lands described as follows: Township of Oro - Medonte, County of Simcoe. b) By -Law No. 2012 -165 A By -law to amend the zoning provisions on lands described as follows: Concession 4, East Part of Lot 13, 5094 Line 4 North, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 020 -002- 04600 [to be distributed at meeting]. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18. CONFIRMATION BY -LAW: a) By -Law No. 2012 -162 Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, September 12, 2012. 19. ADJOURNMENT: a) Motion to Adjourn. Page 3 of 51 Item Attachment #6a) THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES 46JISS TOtr7iS�11�1 Of Council Chambers Prusrd Hrrirage, Cariring Furwre Wednesday, September 5, 2012 2010 .42A14 COUNr�ii Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche (left at 2:51; Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans (left at 11:45 TIME: 9:05 a.m. Staff Robin Dunn, Chief A _ . ' ,istrative Officer; Paul Gravelle, Director of Present: Finance /Treasurer /De :!L . AO; Doug Irwin, Director of Corporate Services /Clerk; Andria 'L: gh, Director of Development Services; Jerry Ball, Director of Transpoi `ion and Environmental Services; Donna Hewitt, Director of Corpora* : & Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Hugh Murray, Deputy Fire Chief; Tamara Obee, Manager Health & Safety, Human Resources; Curtis Shelsweli, Chief Municipal Law Enforcement Officer; Rick Yule, Supervisor Parks & Facilities Operations; Jonathan Roe, Lead Hand; S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police; Kees Court, Hicks Morley; Karen Gordon, Squeaky Wheel Communications Also Rene DeMartini, Elisabeth Riley and Terry Dyni (Orillia Soldiers' Memorial Present: Hospital), Sheila Craig, John Cameron, Klaus Kuch; Gary Cole, Markus Schneider CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 19 Page 4 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C120905 -1 Moved by Crawford, Seconded by Lancaster Be it resolved that the agenda for the Council meeting of Wednesday, September 5, 2012 be received and adopted. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session' ' Motion No. C120905 -2 Moved by Meyer, Seconded by Coutanche Carried. Carried. Page 2 of 19 Page 5 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. b) Motion to Rise and Report. Motion No. C120905 -3 Moved by Evans, Seconded by Lancaster Be it resolved that we do now Rise at 9:55 a.m. and Recess until 10:00 a.m. at which time we shall Report on the Closed Session Items 4 f) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective Bargaining). and that Closed Session Items 4 c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Lot 86, Plan 1650, 6 Alpine Drive). d) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Enforcement Provisions). e) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting the municipality (Water System Capacity). Wy Be it resolved: 1. That Confidential Report No. CS2012 -029, Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Lot 86, Plan 1650, 6 Alpine Drive) be received and adopted. 2. That the lands described as Lot 86, Plan 1650 (6 Alpine Drive) be declared surplus to the needs of the municipality and listed on the open market. 3. That Paul Miller, Royal LePage First Contact Realty be awarded the listing of the subject property. 4. That the Clerk be authorized to proceed within the parameters identified by Council and report back to Council as required. Carried. Page 3of19 Page 6 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. d) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Enforcement Provisions). The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives. Motion No. C120905 -5 Moved by Meyer, Seconded by Crawford Be it resolved that the confidential correspondence dated August 31, 2012 and presented by Andria Leigh, Director of Development Services, re: Solicitor- client privilege (Enforcement Provisions) be received. Carried received and adopted. 2. And That staff report back accordingly. Carried. f) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective Bargaining). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources; Kees Court, Hicks Morley (via teleconference); Karen Gordon, Squeaky Wheel Communications (via teleconference). Motion No. C120905 -7 Moved by Crawford, Seconded by Evans Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective Bargaining) be received. Carried. Page 4 of 19 Page 7 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on August 15, 2012. Motion No. C120905 -8 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, August 15, 2012, be adopted as printed and circulated. Carried. b) Minutes of Committee of Adjustment meeting held on August 16, 2012. Motion No. C120905 -9 Moved by Evans, Seconded by Lancaster Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, August 16, 2012 be received. Carried. 7. RECOGNITION OF ACHIEVEMENTS: a) Rick Yule and Phillip Patchell, re: Recognition of Successful Completion of Competency - Based Training in Basic Refrigeration, Ice Making and Painting Technologies and Ice Maintenance and Equipment Operations, Ontario Recreation Facilities Association Inc. Council presented a plaque to Rick Yule. Motion No. C120905 -10 Moved by Meyer, Seconded by Coutanche Be it resolved that Rick Yule and Phillip Patchell be recognized, under the Mayor's signature, for the Successful Completion of Competency -Based Training in Basic Refrigeration, Ice Making and Painting Technologies and Ice Maintenance and Equipment Operations from the Ontario Recreation Facilities Association Inc. Carried. Page 5 of 19 Page 8of51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. b) Jonathan Roe, re: Recognition of Refrigeration Plant Operators Technician (RPOT) Professional Designation, Ontario Recreation Facilities Association Inc. Council presented a plaque to Jonathan Roe. Motion No. C120905 -11 Moved by Lancaster, Seconded by Crawford Be it resolved that Jonathan Roe be recognized, under the Mayor's signature, for receiving the Refrigeration Plant Operators Technician (RPOT) Professional Designation from the Ontario Recreation Facilities Association Inc. Carried. 8. PUBLIC MEETINGS: None. 9 a) DEPUTATIONS: *%h6, IV Elisabeth Riley, Orillia Soldiers' Memorial Hospital, re: 2012 Budget Plan. A PowerPoint presentation was presented. Motion No. C120905 -12 Moved by Coutanche, Seconded by Meye Be it resolved that the correspondence dated September 5, 2012 and presentation presented by Elisabeth Riley, President and CEO, Orillia Soldiers' Memorial Hospital, re: 2012 Budget Plan be received. IV Carried. IV Page 6 of 19 Page 9 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. 10. REPORTS OF MUNICIPAL OFFICERS: a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. Motion No. C120905 -13 Moved by Crawford, Seconded by Lancaster Page 7of19 Page 10 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012 c) Report No. CS2012 -030, Doug Irwin, Director of Corporate Services /Clerk re Amendments to By -law No. 2012 -143. ( "Towing By -law ") [Refer to Item 15f)]. Motion No. C120905 -15 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. CS2012 -030, Doug Irwin, Director of Corporate Services /Clerk re: Amendments to By -law No. 2012 -143 ( "Towing By -law ") be received and adopted. 2. That the Towing By -Law be amended to include an Offence section. 3. And That the Clerk bring forward the appropriate By -law for Council Consideration. Carried. Page 8 of 19 Page 11 of 51 Item Attachment #6a) Council Meeting Minutes - September 5, 2012. d) Report No. CS2012 -031, Doug Irwin, Director of Corporate Services /Clerk re: Set Fines- By -law No. 2012 -143, as amended -To License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers. ( "Towing By- law "). Motion No. C120905 -16 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. CS2012 -031, Doug Irwin, Director of Corporate Services /Clerk re: Set Fines- By -law No. 2012 -143, as amended -To License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers. ( "Towing By- law") be received and adopted. 2. That the set fines related to By -law No. 2012 -143, as amended, "Being a By -law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers" be established and approved as follows: Item Short Form Wording Provisions Creating or Defining Offence Set Fine GENERAL REGULATIONS 1 Publish representation when not license by Township. 3(c) $500.00 2 Cause to be published representation when not license by Township. 3(c) $500.00 3 Hinder or obstruct an officer exercising a power or performing a duty. 22(a) $200.00 TOW TRUCK COMPANY 4 Operate towing company without a license. 9.7(a) $500.00 5 Permit towing company to operate without a license. 9.7(a) $500.00 6 Permit unlicensed tow truck to respond to call. 9.7 (b) $200.00 7 Permit unlicensed tow truck driver to respond to call. 9.7(b) $200.00 8 Permit unlicensed tow truck to operate. 9.7(c) $500.00 9 Permit unlicensed tow truck driver to operate. 9.7(c) $500.00 10 Act as spokesperson. 9.7(d) $200.00 11 IPermit person to act as spokesperson. 9.7(d) $200.00 12 Misrepresentation of endorsement by Township or Police Agency. 9.7(f) $200.00 TOW TRUCK OWNER 13 Use unlicensed vehicle as a tow truck. 10.4(a) $500.00 14 Permit the use of unlicensed vehicle as a tow truck. 10.4(a) $500.00 15 Affix license to tow truck not licensed. 10.4(b) $200.00 16 Operate unsafe tow truck. 10.4(c) $200.00 17 Permit operation of unsafe tow truck. 10.4(d) $200.00 Page 9 of 19 Page 12 of 51 Item Attachment #6a) Council Meeting Minutes - September 5, 2012. 18 Cause or permit any nuisance. 10.4(e) $200.00 19 Operation of tow truck exceeding gross vehicle axle rating. 10.4(f) $200.00 20 Allow operation of tow truck exceeding gross vehicle axle rating. 10.4(f) $200.00 TOW TRUCK DRIVER 21 Act as tow truck driver without a license. 11.5(a) $500.00 22 Provide service of a tow truck driver without a license. 11.5(a) $500.00 23 Use unlicensed vehicle as a tow truck. 11.5(b) $500.00 24 Affix license to tow truck not licensed. 11.5(c) $200.00 25 Driver provide any service for an unlicensed towing company. 11.5(d) $200.00 26 Driver operate tow truck for an unlicensed towing company. 11.5(d) $200.00 27 Driver connect /tow vehicle without authorization. 11.5(e) $200.00 28 Driver connect /tow vehicle prior to issuance of invoice. 11.5(f) $200.00 29 Unauthorized tow outside Township boundaries. 11.5(g) $200.00 30 Alter itemized invoice. 11.5(h) $200.00 31 Charge unauthorized fare or rate, collision tow. 11.5(1) $200.00 32 Charge unauthorized fare or rate, non - collision service. 11.5(j) $200.00 33 Request /receive a drop fee. 11.5(k) $200.00 34 Request /receive administration fee. 11.5(k) $200.00 35 Stop within a collision scene. 11.5(1) $200.00 36 Park within a collision scene. 11.5(1) $200.00 37 Fail to leave scene as directed. 11.5(m) $200.00 38 Permit soliciting at a collision scene. 11.5(n) $200.00 39 Solicit at a collision scene. 11.5 (n) $200.00 40 Permit soliciting for business. 11.5(o) $200.00 41 Soliciting for business. 11.5(o) $200.00 42 IFalse representation for hire. 11.5(p) $200.00 43 Interfere with contract. 11.5(q) $200.00 44 Driver suggest /recommend tow to any place other than approved compound. 11.5(r) $200.00 45 Charge for lost time. 11.5(s) $200.00 46 Driver permit unauthorized passenger. 11.5(t) $200.00 47 Passenger in tow truck without trainee license. 11.5(u) $200.00 48 Instruct passenger without trainee license. 11.5(v) $200.00 49 Make loud noise, cause disturbance. 11.5(w) $200.00 50 Use abusive language. 11.5(w) $200.00 51 Annoy or insult any person. 11.5(w) $200.00 52 Obstruct sidewalk. 11.5(x) $200.00 53 lPark, stop or stand contrary to any by -law. 11.5(y) $200.00 54 ISmoke in tow truck. 11.5(z) $200.00 Page 10 of 19 Page 13 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. 55 Driver misrepresents themself as employee, of Township or Police Agency. 11.5(aa) $200.00 56 Operate unsafe tow truck. 11.5(bb) $200.00 57 Cause or permit any nuisance. 11.5(cc) $200.00 58 Operation of tow truck exceeding gross vehicle axle rating. 11.5(dd) $200.00 59 Allow operation of tow truck exceeding gross vehicle axle rating. 11.5(dd) $200.00 Page 11 of 19 Page 14 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. f) Report No. TES2012 -25, Jerry Ball, Director of Transportation and Environmental Services, re: Medonte Hills Water System Communication Tower, Land Transfer. Motion No. C120905 -19 Moved by Crawford, Seconded by Meyer A W- -A Motion No. C120905 -20 Moved by Coutanche, Seconded by E Page 12 of 19 Page 15 of 51 Item Attachment #6a) Be it resolved NOW Imikk 1. That Report No. RC2012 -22, Shawn Binns, Director of Recreation and Community Services, re: RFP #RC2012 -03 Supply and Install of Playground Equipment be received and adopted. 2. That the contract for the design, supply and installation of playground equipment at Bayview Memorial Park in the amount of $110,000 be awarded to ABC Recreation; 3. That the contract for the design, supply and installation of playground equipment at the Hawkestone Community Hall in the amount of $28,000 be awarded to Little Tykes; 4. And that the suppliers who responded to the Request for Proposals be thanked for their submissions and informed of Council's decision under the Director of Recreation and Community Services' signature. Carried. Page 13 of 19 Page 16 of 51 Item Attachment #6a) Page 14 of 19 Page 17 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. Motion No. C120905 -24 Moved by Lancaster, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: Carried. Page 15 of 19 Page 18 of 51 Item Attachment #6a) Motion No. C120905 -28' Moved by Hough, Seconded'by Meyer Be it resolved that the correspondence received August 29, 2012 from Markus and Sonja Schneider re: Truck Use on Line 7 be received and that staff prepare a report for Council's consideration. Carried. 14. NOTICE OF MOTIONS: None. Page 16 of 19 Page 19 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. 15. BY -LAWS: a) By -Law No. 2012 -156, A By -law to Amend By -law No. 2011 -012 A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees. b) By -Law No. 2012 -157, A By -law to Appoint a Legal Firm (Barriston LLP) For the Practice Areas of: Municipal Finance, Taxation and Assessment, and General Civil Litigation. c) By -Law No. 2012 -158, A By -law to Appoint a Legal Firm (Aird & Berlis LLP) For the Practice Areas of: General Municipal Law, and Planning and Development. d) By -Law No. 2012 -159, A By -law to Appoint a Legal Firm (Hicks Morley Hamilton Stewart Storie LLP) For the Practice Area of: Labour and Employment Law. e) By -Law No. 2012 -160, A By -law to Appoint a Legal Firm (Jacoby & Jacoby) For the Practice Area of: Real Estate Law. Motion No. C120905 -29 Moved by Meyer, Seconded by ( Be it resolved that the following I a) By -Law No. 2012 -156, A By -law to Amend By -law No. 2011 -012 A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees. b) By -Law No. 2012 -157, A By -law to Appoint a Legal Firm (Barriston LLP) For the Practice Areas of: Municipal Finance, Taxation and Assessment, and General Civil Litigation. c) By -Law No. 2012 -158, A By -law to Appoint a Legal Firm (Aird & Berlis LLP) For the Practice Areas of: General Municipal Law, and Planning and Development. d) By -Law No. 2012 -159, A By -law to Appoint a Legal Firm (Hicks Morley Hamilton Stewart Storie LLP) For the Practice Area of: Labour and Employment Law. e) By -Law No. 2012 -160, A By -law to Appoint a Legal Firm (Jacoby & Jacoby) For the Practice Area of: Real Estate Law. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 17 of 19 Page 20 of 51 Item Attachment #6a) Council Meeting Minutes — September 5, 2012. Motion No. C120905 -30 Moved by Lancaster, Seconded by Crawford Be it resolved that the following by -law: f) By -Law No. 2012 -163, A By -law to Amend By -law No. 2012 -143, Being a By -Law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By- Law ") be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Be it resolved that we do now go in Closed Session at 2:00 p.m. to discuss • acquisition /disposition of land; • litigation affecting the municipality; • solicitor - client privilege. b) Motion to Rise and Report. Motion No. C120905 -32 Moved by Crawford, Sec( Carried. Be it resolved that we do now Rise at 3:11 p.m. and Report on the Closed Session Items 4 c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Lot 86, Plan 1650, 6 Alpine Drive). d) Andria Leigh, Director of Delopment Services, re: Solicitor - client privilege (Enforcement Provisions). e) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting the municipality (Water System Capacity). Refer to Items 4c), d) and e). Carried. Page 18 of 19 Page 21 of 51 Item Attachment #6a) Page 22 of 51 Item Attachment #6b) June 18, 2012 Minutes Oro - Medonte History Association Attendance: Geoffrey Booth; chair, Bruce Wiggins; vice - chair, and Sheila Kirkland; secretary. Regrets: Jadeen Henderson and Allan Howard Invited: Shawn Binns Special thanks to Shawn for providing a delicious meal for our meeting. Previous Minutes: Moved by Bruce Wiggins and seconded by Geoff Booth that the minutes be approved as circulated. Old Business 1. 1812 Celebration report: The weather was a big drawback on Friday. Sold two books, raised awareness of NHS and the banner that Shawn Binns made up was excellent. 2. Rail Trail ceremony: recognition for our contribution was received and the day was well attended despite the weather. Shawn will get costing for doing a book of the signs. 3. African Church repairs and cleaning: Bruce and Wendy with help from her sisters cleaned the church prior to the tour by Tim Crawford. Shawn reports that John Britton assessed the NHS and felt the logs look good and he will make a proposal for repairing the raised platform with alter at the front. Shawn will arrange for a garbage can at the site. Bruce spoke with Don Robinson for extra boards and he will look at replacing any damaged ones. 4. Rice -Lucas Memorial: Bruce will move a stone for the plaque once the new tree is planted. 5. Geoff update re: presentation to Council regarding funding for moving the log home to the NHS land. Shawn Binns will contact John Britton for costing for disassembling, storage and reassembly of the to hg ome. Bruce will have history of home for the next meeting. OMHA will go to see the home with John Britton — to be arranged. Shawn has internal pictures of the home on file. New Business 1. Summer schedule: July 7, Bruce; 14 Sheila; 21 Geoff; 28 Allan; August 4 Emancipation Picnic; 11 not open- Heritage Days; 18 Geoff; and 25 Jadeen. Any changes needed contact Geoff. 2. OMHA planning and renewal: Discussion around current needs of Council and issues that have been identified for priority are • A) Legislated list of historic places with a description of each property. Along with a policy on how to flag for building department, etc. • B) Ability to engage Council so efforts work together to forward historical matters. • C) Continue to explore becoming a committee of Council. Page 23 of 51 Item Attachment #6b) 3. Joanna McEwen's pictures of Township churches will be printed — retail value $50. Eighty books are being donated for grant allocation but not for sale —they will be used as gifts when needed. 4. FYI: Sir Sam Steele days June 24 in Orillia 5. Joanna McEwen and Paul Marshall are looking at trying to get Old Penetanquishene Road designated as a historical site. Council supports the proposal, as does the OMHA. 6. Emancipation Day Picnic: This will be very low key. Bring your picnic and blanket /lawn chair. Shawn has a cordless P.A. system we will set up and Geoff will arrange a music selection on a loop for the computer to run. The Township has two pop -up tents that we will use for shade. We have flyers to advertise and we will post where able. Shawn will send out an announcement from the Township. Correspondence 1. Email re: Collingwood Historical Society event on June 21 "Heritage Trees, Preserving Our Natural Roots" 2. Email from Township re: Resident with historical records —Geoff has responded. Shawn will se if Fire Department is interested in the records. 3. Email re: 1812 exhibit Archives of Ontario- confirmation. It is coming August 2013 and we will have it for two months. Shawn will accept it on our behalf and we will arrange for groups to use it during that interval. 4. Request from Barb Jones re: historic plaque for West Oro church Cemetery Board was received. Next meeting: August 13, 2012 at 6pm at the Township Administration Office. Adjourned at 2015 Respectfully submitted: Sheila Kirkland Page 24 of 51 Item Attachment #10a) I- h' �f REPORT � Proud Heritage, Exciting Future Report No. To: Prepared By: CS2012 -032 Council Curtis Shelswell, Chief Municipal Law Enforcement Officer Meeting Date: Subject: Motion # September 12, 2012 Municipal Law Enforcement Occurrence Report June - August 2012 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That Report No. 2012 -032 be received for information. BACKGROUND: The Municipal Law Enforcement Division is responsible for ensuring the enforcement and compliance with the Township's municipal by -laws and related legislation including several Provincial Statutes. The definitive goal of the Municipal Law Enforcement Division is compliance. This is achieved through educating the public, the appropriate use of discretion, issuance of warnings, served correspondence, and if necessary; the charging and prosecution of offenders. It has been the goal of the Division to continue to enhance public interaction while maintaining a superior level of compliance throughout the Township. Occurrences created proactively or through complaints are investigated by the Township's Municipal Law Enforcement Officers (MLEO's) and followed up in a timely manner to ensure compliance has been obtained. In many cases this involves working with other Township departments such as Developmental Services and other agencies. Since June of 2012, the Division incurred a total of 428 Occurrences. Corporate Services September 12, 2012 Report No. 2012 -032 Page 1 of 5 Page 25 of 51 Item Attachment #10a) �N�►�YSIS: The following illustrates the total number of occurrences received or acted upon by the Division and summarizes the outcomes. TABLE 1 June - August 2012 Year to date Proactive Response 264 509 Reactive Response 164 434 Warnings Issued 161 305 *Part I Charges 5 18 * *Part 11 Charges 327 436 ** *Part III Charges 2 5 * ** *Canines Impounded 14 33 Total Occurrences 428 _ 943 *Part I charges refers to "Offence Notices" served on the defendant and provides the defendant with options of either paying a fine, pleading guilty with an explanation or requesting a trial as per the Provincial Offences Act. * *Part 11 charges refers to certificate of parking infractions served by affixing the ticket in a conspicuous place on the vehicle or served personally to the person having care and control of the vehicle as per the Provincial Offences Act. ** *Part Ill charges refer to an Information being sworn before a Justice of the Peace and a summons served upon the defendant as per the Provincial Offences Act. The defendant is summoned to appear in court and has the opportunity to enter a plea of guilty or not guilty. * ** *Canines Impounded refers to canines which have been apprehended by Municipal Law Enforcement staff and impounded at the Orillia OSPCA located at 565 West St. South in the City of Orillia. All efforts are made by the Division to locate the owner of the canine prior to impoundment. Corporate Services September 12, 2012 Report No. 2012 -032 Page 2 of 5 Page 26 of 51 Item Attachment #10a) The following illustrates the legislation to which the Division activities relate. TABLE 2 June - August 2012 Year to date Canine Control 2011 -177 116 259 Signs 2010 -075 69 138 Clean & Clear 2010 -076 84 157 Zoning 97 -95 15 35 Parking 56 209 Towing 2012 -143 8 21 Noise 2009 -024 16 16 Other 64 108 Total Occurrences 428 943 FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable POLICIES /LEGISLATION: It is the general practice of the Division to ensure all individuals are treated fairly, honestly, equitably and with respect. The Chief Municipal Law Enforcement Officer oversees the conduct of Municipal Law Enforcement staff and ensures all occurrences are dealt with in an ethical manner. Legislation which is frequently enforced by the Municipal Law Enforcement Division includes but is not limited to Township of Oro - Medonte By -Law No. 2011 -177 (Canine Control) o A By -Law to regulate, license and control canines ➢ Township of Oro - Medonte By -Law No. 2010 -075 (Signs) o A By -Law to Regulate Signs and other Advertising Devices Corporate Services September 12, 2012 Report No. 2012 -032 Page 3 of 5 Page 27 of 51 Item Attachment #10a) ➢ Township of Oro - Medonte By -Law No. 2010 -076 (Clean and Clear) o A By -Law to provide for maintaining of land in a clean and clear condition ➢ Township of Oro - Medonte By -Law No. 97 -95 (Zoning) o A By -Law to implement the policies of the Township of Oro - Medonte Official Plan. ➢ Township of Oro - Medonte By -Law No. 2009 -022 as amended (Parking) o A By -Law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the Corporation of the Township of Oro - Medonte Township of Oro - Medonte By -Law No. 2012 -143, as amended (Towing) o A By -Law to License and regulate Towing Companies, Tow Truck Owners and tow Truck Drivers. ➢ Other refers to Legislation that is not often received by the Division. CORPORATE STRATEGIC GOALS: ➢ Service Excellence o Review corporate by -law enforcement procedures Safe and Healthy Community o Promoting a safe and secure environment ➢ Quality of Life o Review by -laws that affect the health and viability of local businesses CONSULTATIONS: ➢ Director of Corporate Services /Clerk ATTACHMENTS: Not Applicable Corporate Services Report No. 2012 -032 September 12, 2012 Page 4of5 Page 28 of 51 Item Attachment #10a) E®NCLUSION: The Division strives to maintain transparency in all practices, beliefs and activities. This effort instills trust in the community we serve and each other. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer Corporate Services Report No. 2012 -032 September 12, 2012 Page 5 of 5 Page 29 of 51 Item Attachment #10b) W h' f REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2012 -045 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Proposed Zoning By- Motion # September 12, 2012 law Amendment Application 2012 - ZBA -05 (General Amendment Kennels), Roll #: R.M.S. File #: Township of Oro - Medonte D14 43099 RECOMMENDATION(S): Requires Action XX For Information Only It is recommended: 1. THAT Report DS 2012 -045, regarding Zoning By -law Amendment Application 2012 - ZBA-05 for General Zoning By -law Amendment - Kennels, Township of Oro - Medonte, be received and adopted. 2. THAT Zoning By -law Amendment Application 2012 - ZBA -05 a general amendment to the Comprehensive Zoning By -law 97 -95, as amended, for kennels be approved by Council; and 3. THAT the appropriate By -law be brought forward for Council's consideration. BACKGROUND: The purpose of this report is to consider a proposed Amendment to the Township's Comprehensive Zoning By -law to regulate Dog Kennels within the Township of Oro - Medonte, and to make recommendations to Council regarding the disposition of Zoning By -law Amendment application 2012- ZBA -05. The proposed Sections of the Township's Zoning By -law 97 -95, as amended, to be further amended include Section 6 — Definitions and Table B4 A) — Standards for Agricultural /Rural and the Mineral Aggregate Resource Zone and Table B4 C) — Provisions for Buildings, Except Single Detached Dwellings. It is a requirement of Municipal By -law No. 2011 -176 "Kennel Licensing By -law" for every application for a Kennel License to be approved by the Township Planner in accordance with the Township's Zoning By -law and Site Plan Control By -law prior to issuance of said license. The proposed General Kennel Amendment to the Zoning By- DEVELOPMENT SERVI Report No. DS2012 -045 September 12, 2012 Page 1 of 6 Page 30 of 51 Item Attachment #10b) law will provide necessary clarification and Zone specifications in order to assess applications for Site Specific Zoning By -law Amendments to allow for Kennel facilities. Municipal By -law No. 2011 -176 "Kennel Licensing By -law" defines Kennels for Municipal Licensing purposes using five different categories: Boarding Kennels, Breeding Kennels Level 1 and Level 2, Boarding and Breeding Kennels and Hobbyist Kennels. The General Amendment to the Township's Zoning By -law proposes that these five categories are divided into two Zone categories: Class W— Kennels used for keeping of no more than eight (8) dogs and Class `B' — Kennels used for keeping of no more than fifty (50) dogs. For each of these classifications, the proposed Amendment specifies Zoning requirements such as minimum setbacks to lot lines, minimum lot areas and minimum distance separation to nearest neighbour's dwelling. Zone specifications were derived from research into surrounding area's Municipal Zoning By -laws regarding dog kennels and the Township's current Zoning By -law standards for similar uses such as Veterinary Clinics. A Public Meeting, as required under Section 34(12) of the Planning Act, was held on August 15th, 2012, in order to receive comments from members of the public on the application. Notice of this Public Meeting was posted on the Township of Oro - Medonte's website and in the newspaper on July 18h, 2012. No written comments were received and two oral submissions were made at the public meeting and have been addressed in this report. ANALYSIS: Zoning By -law Amendment application 2012- ZBA -05 proposes amendments to the definitions for kennels, and zone provisions for both Class A and B kennels consistent with the Township's Kennel Licensing By -law. The following amendments were identified in a draft by -law and presented at a public meeting on August 15, 2012: 1) Kennel Definitions: KENNEL Means any building, structure, dog run or other facility, or part thereof where more than three (3) dogs over twelve (12) weeks of age, are boarded or kept for breeding or show purposes, or where registered dogs are kept for hunting purposes, or where dogs are kept solely for the purpose of routinely entering into dogsled or other similar races. Means any kennel used for keeping of no more than eight (8) dogs over twelve (12) weeks of age. KENNEL, CLASS `B" Means any kennel used for keeping of no more than fifty (50) dogs over twelve weeks of age. DEVELOPMENT SERVICES Report No. DS2012 -045 September 12, 2012 Page 2 of 6 Page 31 of 51 Item Attachment #10b) 2) Add 'Kennel: Class W and 'Kennel: Class `B" and associated minimum lot sizes to Table B4 A) — Standards for the Agricultural /Rural Zone and the Mineral Aggregate Resource Zone with additional Special Provision: 2. Kennels may be permitted in the Agricultural /Rural Zone subject to approval of a Specific Zoning By -law Amendment and Site Plan Control Application. 3) Add `Kennel: Class `A "and 'Kennel: Class `B" to Table B4 C) — Provisions for Buildings, Except Single Detached Dwellings: Special Provisions: 2. Except in the case where a property owner is able to achieve the Minimum Distance Separation of 200.0 metres by siting the kennel or boarding facilities on the property, in which case the existing lot shall be deemed to comply with the lot size requirements. The Class 'A' lot line setbacks have been reduced from the 100.0 metres originally prescribed for Kennels in Table B4 C) Provisions for Buildings, except Single Detached Dwellings. The reduction in lot line setbacks for Class 'A' Kennels from 100.0 metres to 30.0 metres reflects the similarity of the use to Veterinary Clinics which allow boarding facilities. Veterinary Clinic is defined as premises were a veterinary surgeon treats domestic animals, birds or other livestock and in which other animals may be boarded in the Township's Zoning By -law 97 -95. Veterinary Clinics require a minimum 30.0 metre setback to all lot lines without a cap on the number of animals permitted in an attached boarding facility. Class 'A' Kennels are smaller facilities with a maximum of eight (8) dogs typically housed within the dwelling unit and on this basis are proposed to have the same minimum setback requirements of 30.0 metres to all lot lines as Veterinary Clinics. In order to minimize impacts on adjacent landowners, a Minimum Separation Distance requirement has been implemented. A Class 'A' Kennel facility is required to be setback a minimum of 130.0 metres from the nearest Residential dwelling. A Class 'B' Kennel facility is required to be setback a minimum of 200.0 metres from the nearest Residential Dwelling. For Class 'A' Kennels, this setback in combination with the minimum lot size requirement of 4.0 hectares, will ensure that surrounding Residential DEVELOPMENT SERVICES September 12, 2012 Report No. DS2012 -045 Page 3 of 6 Page 32 of 51 Kennels Class 'A' Kennel Class 'B' Kennel Minimum setback from front lot line 30.0 metres 100.0 metres Minimum setback from exterior side lot line 30.0 metres 100.0 metres Minimum setback from interior side lot line 30.0 metres 100.0 metres Minimum setback from rear lot line 30.0 metres 100.0 metres Maximum height 11.0 metres 11.0 metres Minimum lot size 4.0 hectares 20.0 hectares 2 Minimum Distance Separation between a kennel facility and nearest Residential dwelling 130.0 metres 200.0 metres Special Provisions: 2. Except in the case where a property owner is able to achieve the Minimum Distance Separation of 200.0 metres by siting the kennel or boarding facilities on the property, in which case the existing lot shall be deemed to comply with the lot size requirements. The Class 'A' lot line setbacks have been reduced from the 100.0 metres originally prescribed for Kennels in Table B4 C) Provisions for Buildings, except Single Detached Dwellings. The reduction in lot line setbacks for Class 'A' Kennels from 100.0 metres to 30.0 metres reflects the similarity of the use to Veterinary Clinics which allow boarding facilities. Veterinary Clinic is defined as premises were a veterinary surgeon treats domestic animals, birds or other livestock and in which other animals may be boarded in the Township's Zoning By -law 97 -95. Veterinary Clinics require a minimum 30.0 metre setback to all lot lines without a cap on the number of animals permitted in an attached boarding facility. Class 'A' Kennels are smaller facilities with a maximum of eight (8) dogs typically housed within the dwelling unit and on this basis are proposed to have the same minimum setback requirements of 30.0 metres to all lot lines as Veterinary Clinics. In order to minimize impacts on adjacent landowners, a Minimum Separation Distance requirement has been implemented. A Class 'A' Kennel facility is required to be setback a minimum of 130.0 metres from the nearest Residential dwelling. A Class 'B' Kennel facility is required to be setback a minimum of 200.0 metres from the nearest Residential Dwelling. For Class 'A' Kennels, this setback in combination with the minimum lot size requirement of 4.0 hectares, will ensure that surrounding Residential DEVELOPMENT SERVICES September 12, 2012 Report No. DS2012 -045 Page 3 of 6 Page 32 of 51 Item Attachment #10b) uses will not be adversely impacted by the kennel facilities. For Class `B' Kennels, a minimum lot size of 20.0 hectares is required except in the case where a property owner is able to site the kennel or boarding facilities to meet the Minimum Separation Distance requirement of 200.0m. In this case, the existing lot will be deemed to comply. Specific comments raised at the public meeting related to the definitions and if the by- law applied to dog kennel buildings, dog runs, exercise areas, dwelling in which dogs reside. The definition for Kennel clearly identifies that it applies to any building, dog run or other facility and therefore would apply to all such buildings including dog runs and exercise areas and therefore no further amendments to the by -law were required as a result of the verbal comments from the public meeting. The other comment at the public meeting related to Note 2 and clarification on how this applies to the distance from the nearest dwelling. The note was intended to provide some flexibility should a property be able to achieve the separation distance and not the lot size; however upon further review by staff this provision has been removed from the by -law being presented to Council. FINANCIAL/ LEGAL IMPLICATIONS/ RISK MANAGEMENT: Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan The Township of Oro - Medonte Official Plan permits commercial dog kennels in both the Agricultural (Section Cl) and Rural (Section C2) designations; however both sections identify that the use is subject to the policies of Section C1.3.5. Section C1.2.3.5 of the Official Plan states that Dog Kennels may be permitted subject to an amendment of the implementing Zoning By -law. Before considering such an amendment, Council shall be satisfied that the size of the proposed dog kennel is appropriate for the area; the building housing the dog kennel is set back an appropriate distance from lot lines; and an undue concentration of dog kennels does not already exist in the general vicinity of the proposed kennel. The Official Plan also states that a new dog kennel may also be subject to a Site Plan Agreement that deals with issues such as buffering, the location and size of buildings and landscaping to minimize the impact of the use on adjacent land uses. The proposed General Zoning By -law Amendment provides additional clarification on definitions for Class A and B kennels and provides further site specific lot size and setback requirements. Dogs kennels continue to be subject to an amendment to the Zoning By -law in accordance with the Official Plan and there the proposed general amendment to provide consistency with the Kennel Licensing By -law is in keeping with the intent and purpose and conforms with the policies of the Official Plan. DEVELOPMENT SERVICES September 12, 2012 Report No. DS2012 -045 Page 4 of 6 Page 33 of 51 Item Attachment #10b) PROVINCIAL POLICY STATEMENT, 2005 The purpose of the Provincial Policy Statement (PPS) is to provide direction to municipalities in Ontario for appropriate land use planning and development, "while protecting resources of provincial interest, public health and safety, and the quality of the natural environment'. The proposed general amendment to the existing zone provisions which provides further clarification of the types of kennels permitted and the appropriate separation distances from other land uses would be consistent with the PPS. PLACES TO GROW: GROWTH PLAN FOR THE GREATER GOLDEN HORSESHOE, 2006 (OFFICE CONSOLIDATION, JANUARY 2012) The purpose of the Places to Grow policies is to provide direction to municipalities in Ontario for managing growth to ensure the efficient use of land and infrastructure resources, and to protect agricultural lands and other natural resources from incompatible development. The Places to Grow policies of the Province are, however, silent with respect to the form of site - specific zoning proposed and, therefore, its policies are not considered to apply with respect to the proposed development. COUNTY OF SIMCOE OFFICIAL PLAN The proposed amendment is general in nature and applied to both the Agricultural and Rural designations within the Township. In analyzing the County Rural and Agricultural policies and the permitted uses the proposed amendment to the dog kennel requirements which further clarification the form of kennel, and the necessary setback provisions is considered to generally confirm with these policies of the County Official Plan. TOWNSHIP OF ORO- MEDONTE ZONING BY -LAW 97 -95, AS AMENDED Dog Kennels are currently not a permitted as of right use in any of the Zone categories contained in the Township of Oro - Medonte Zoning By -law 97 -95. Kennels are listed in Table B4 C) Standards for the Agricultural /Rural Zone and the Mineral Aggregate Resource Zone and in the Definitions. The proposed Amendments to the Township's Zoning By -law would provide further clarification on the appropriate Zone category, lot sizes and setbacks for kennel facilities in the Township and would be consistent with the terms and conditions of the kennel licensing by -law for the Township. Kennels are not be permitted as of right and continue to require a site specific zoning by -law amendment; however the proposed zone amendments will provide further direction to landowners on where such kennels (Class A and B) are intended to be located. DEVELOPMENT SERVICES September 12, 2012 Report No. DS2012 -045 Page 5 of 6 Page 34 of 51 Item Attachment #10b) CORPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and county -like character Safe & Healthy Community — To ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Service Excellence — To provide a welcoming, courteous and professional culture of service excellence on the part of Council and Township staff Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. CONSULTATIONS: Township Departments — no objections stated ATTACHMENTS: None CONCLUSION: The proposal in Zoning By -law Amendment Application 2012- ZBA -05 is considered to maintain the general intent of the Township's Zoning By -law, and to conform with the intent of the Official Plans for the Township and the County of Simcoe, and to the land use planning policies of the Province of Ontario. Therefore, it is recommended that the general amendment to the Township's Comprehensive Zoning By -law 97 -95, as amended, for kennels be approved an adopted by Council. Respectfully submitted: Andria Leigh, MCIP, RPP Director, Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES September 12, 2012 Report No. DS2012 -045 Page 6 of 6 Page 35 of 51 Item Attachment #11 b) Come join us for the S -F1 AN T A on September 29, 2012 from 10AM to 2PM The Shanty Bay Walk -A -Bout will meet at the St Thomas Church, and participate in a self - guided walk in the village of Shanty Bay. Following the walk we will get together at the Church Hall for light refreshments and discuss what could make Shanty Bay a better place to walk around in. The goal is to create an Active Transportation plan for Shanty Bay. If you have ideas or suggestions about safety, path location, park usage, or just want to come out and enjoy a walk and learn more about Shanty Bay then join us at the Church Hall anytime between 10 AM until 2 PM. The invitation is open to all ages of the public that live in and around Shanty Bay or anyone who comes to Shanty Bay to enjoy the public spaces. Contact: Marty Lancaster Ward 3 Councillor (705) 220 -5410 marty.lancaster(a ? oro- medonte.ca � 24 a — — 3 MARKEn P 0-.'C 6.2012 G-91. -Map date® ­2 Page 36 of 51 Item Attachment #12a) OWFschedule Oro World's Fair EVENT SCHEDULE Page 1 of 2 10:00am Buildings open to the public Mutt Show for Oro - Medonte School children Western Fun & Gaming Show (back field) 12:30pm Draft & Commercial Ponies Registration for Doubles Horseshoe Pitching http://www.oroworldsfair.com/OWFsehedule.html 9/6/2012 Page 37 of 51 Thursday SEPTEMBER 13th, 2012 y 12:00pm Main Hall & Garage will be open to receive exhibits 5 :00pm School Fair Building opens to receive exhibits 7:00pm Main Hall and Garage closes Event Schedule Rules and Regulations 7:30pm Judging of Main Hall & Garage exhibits History of Oro Fair Mission Statement 9:00pm School Fair Building closes Contact and General Information School Fair & Junior Fair FRIDAY SEPTEMBER 14TH, 2012 Senior Fair 8:00am Secretary/Treasurer office opens Tractor & ATV Pull Demolition Derby 10:00am Judging of School Fair exhibits Slow Tractor Race Heritage Day 12:00pm Judging of Sheep Classic Car Show Cash Cow Draw 1:00pm Assembly of participants in the parade Support Oro Fair Interesting Links 1:30pm Official Opening and School Parade Return To Main Page 2:00pm School Events /Judging of School Fair livestock 2:30pm Judging of Heavy Horses Mini Pedal Tractor Pull 3:30pm to 5:30 pm Weigh -in for Truck and Tractor Pull 5:30pm Truck and Tractor Pull 7:00pm Amateur Talent Show (registration 6:30pm) 10:00pm Buildings Close Saturday SEPTEMBER 15TH, 2012 08:00am Secretary/Treasurer office opens 08:30am ATV Pull Registration (track) 09:00am Singles Horseshoe Pitching Tournament 09:30am Hunter Jumper Horse Show (centre field) 10:00am Buildings open to the public Mutt Show for Oro - Medonte School children Western Fun & Gaming Show (back field) 12:30pm Draft & Commercial Ponies Registration for Doubles Horseshoe Pitching http://www.oroworldsfair.com/OWFsehedule.html 9/6/2012 Page 37 of 51 Item Attachment #12a) OWFschedule Page 2 of 2 iwywuauvn ivi LJOVY vHVVV 01:00pm Baby Show Slow Tractor Race 01:30pm Judging of Dairy and Beef Cattle 03:00pm Demolition Derby 05:00pm Lucky Draw /Cash Cow Draw Pick up Exhibits SPECIAL EVENTS *Lucky Draw *Antique Machinery Display *Slow Tractor Race* *Classic Amusements *Flower Show *Craft Show and Sale *Crafts /Skill demonstration s*Pon y Rides *Talent Show *Master Gardener *Poultry & Rabbit Show *Magic Show* *Loonie Lane *The Rugby Boys *Local Talent* Schedule subject to change without notice please check your posted schedules for up to the minute changes. Enjoy your visit to the Oro World's FairH http://www.oroworldsfair.com/OWFsehedule.html 9/6/2012 Page 38 of 51 Item Attachment #12a) Eady Hall Annual Turkey Supper The Eady Hall is located on the Eady Station Road between the Oro - Medonte 10th and 11 th Concessions North Sittings 5:00 8z; 6:15 p.m. Advanced tickets ONLYplease contact Joanne Tinney @ 705 -835 -5335 Ticket Costs 12 years and up: $15 4 to 11: $6 Under 4: FREE All Proceeds to the Eady Community Hall Page 39 of 51 Item Attachment #12a) Page 40 of 51 Item Attachment #12a) The Hawkestone Singers Gearing up for our 17th season -malding great music together We wan ly invite all singers to join our Coinrntw.nity Choir. Rehearsals Thursday Eve. 7:30 ° 9 :30 Sept - June No auditions Director.- Scott Moyer Accompanist.- Tara Johnson For more %reformation: Julie MacLeod 70.5 - 487.0767 Page 41 of 51 Item Attachment #12b) Ministry of Community Safety and Correctional Services Office of the Fire Marshal 2284 Nursery Road Midhurst ON LOL 1X0 Tel: (705) 725 -7258 Fax: (705) 725 -7259 July 18, 2012 Mayor's Office P.O. Box 100, 148 Line 7 South Oro, ON LOL 2X0 Ministere de la Securite communautaire et des Services correctionnels Bureau du commissaire des incendies 2284. chemin Nursery MidhurstON LOL 1X0 Tel: (705) 725 -7258 Telec: (705) 725 -7259 RE: SPRING 2012 FOREST FIRES Dear Mayor: AUG 0 & 2012 080- MEDOWT Ontarit In mid May, northern sections of the province were faced with a number of significant forest fires that had the potential for the evacuation of several larger communities. Municipal and Northern Fire Protection Program fire fighters were vigilantly watching the fire situation and were obviously concerned for the wellbeing of their community and their families. Recognizing the hardship this would have on these communities a call was made to the fire co- ordinator in Simcoe County and York Region to determine that if needed, a contingent of fire fighters and sustaining equipment could be sent to these northern communities under the Mutual Aid Plan to provide the support as required. The Office of the Fire Marshal is aware that many municipal officials went out of the way and met and provided direction and support to their fire chief and department to ensure that the required assistance could be sent thereby reducing the potential difficulty these fire fighters and communities could face. Fire Marshal Ted Wieclawek and the Office of the Fire Marshal would like to thank your municipality, your fire chief and the fire fighters of your community for your support. While prepared to respond, weather conditions became more favourable and the additional resources were not required. The OFM believes that the best mutual aid system is the one we have here in Ontario and the contributions made by municipalities like yours makes it that way. Sincerely Dennis Gannon Operations Manager Rev: January 2008 FFPS 01 02 Page 42 of 51 Item Attachment #12c) MARGARET ATWOOD . Z 1 -,,.A n K r . 4-r M-Z� -F� c, " v*-� n�Qr e �f Page 43 of 51 Item Attachment #12d) LakeSimcoe Reg ionalirport Operating Position The Airport is jointly owned by the City of Barrie (80 %) and the Township of Oro - Medonte (20 %), and is managed by a Municipal Service Corporation (Lake Simcoe Regional Airport Inc.) which is responsible for the Airport's operation and maintenance. The Lake Simcoe Regional Airport Inc. Board of Directors is comprised of seven members, five of which are City of Barrie appointees and two of which are appointed by the Township of Oro - Medonte. Lake Simcoe Regional Airport serves the City of Barrie, the City of Orillia, the Township of Oro - Medonte and the County of Simcoe. The Cities of Barrie and Orillia, combined with the Town of Midland and the Township of Oro - Medonte provide a catchment population of approximately 300,000. The County of Simcoe, including the urban areas of Barrie and Orillia, provides a catchment population of approximately 450,000. The majority of this population is within a 40 minute drive to the Airport. The Lake Simcoe Regional Airport Board of Director's is pleased to note that the airport is operating at 36% of planned year to date as of June 30, 2012 (64% ahead of budget projections). A general increase in airport revenues as a result of increased facility us- age and subsequent fuel sales, as well as a decrease in snow clearing costs through the January March 2012 winter season, have all contributed to this op- erating position. Airport Operating Revenue Breakdown (NET) Other 7% Commercial Land Rental 21% Aviation Fuel Aircraft Landing, 38% Tie -Down and Related 2i95 r airport Terminal Building office Rental 13% Fuel Sales Fuel sales, which presently account for approximately 38% of the airport's annual budgeted revenue streams, are at 217% of planned year to date budget projections as of June 30, 2012. A significant contributor to this operating position was the CFB Borden air show, which is not a guaran- teed, annual revenue generator. Notwithstanding this revenue, the air- port's year to date fuel sales excluding the CFB Borden air show event are still extremely healthy at 144% of planned year to date budget projections as of June 30, 2012. An increase in corporate air travel, air ambulance as well as DND (non air show related) have all contributed to the increase in fuel volumes. Page 44 of 51 Item Attachment #12d) New Interest: Seneca The LSRA was short listed to three final sites in the Province for Seneca College's relocation selection process. Although the College ultimately selected Peterborough due to the airport's close proximity to Sir Sanford Fleming College (immediate access to student facilities), the LSRA received glowing accolades for the airport's recent expansion, operations and Strategic Commercial Development Planning and direction. Air Service Development Plan The City of Barrie, County of Simcoe and the Township of Oro - Medonte have jointly undertaken to complete a detailed Air Service Development Plan. This initiative will gather and disseminate the travel patterns of the population in the City of Barrie and the County of Simcoe as required information used to attract scheduled passenger airline service to this region. June 9 -10, 2012 CFB Borden Canada Forces Day and Air show Lake Simcoe Regional Airport was once again the primary staging ground for the CFB Borden Canada Forces Day and Air show. The airport hosted the Canadian Forces Snowbirds; CF18 Hornet Demonstration Team; F86 Sabre; T33 Silver Star; P40 Curtiss Warhawk as well as a CC130 Hercules, to name a few. In addition to the airport's role in hosting and servicing the broad complement of air show participants, the airport assisted in the Airfield Fire and Emergency Response coordination and general air space restrictions. This air show is the second largest in Ontario second only to the Toronto International Air Show. Preparations are already underway for the 2014 CFB Borden Canada Forces Day and Air show The LSRA is one of the top -ten busiest airports of its size and category in Canada. All fixed -wing air support for CFB Borden utilizes the LSRA as its core air transport conduit One of the top items a company considers when evaluating a municipality for either a relocation or establishment of a business, is that of a local airport with international access LakeSimcoe RegionaIA- irport New tenant: Air Bravo Air Bravo has recently celebrated their ninth month of successful operations at the Lake .Ayi ftaVO Simcoe Regional Airport. Although Air Bravo also provides charter and air cargo services; their primary function is that of an air ambulance service provider to the MOH. New Cafe Opens The Lake Simcoe Regional Airport Terminal Building is completely tenanted including a cafe being operated as Jody's Airport Cafe. The food service provider is open 7 -days per week and includes an outdoor eating and observation area for airport users and the general public. June 30, 2012 Snowbird Air Display For the second time in June, the _ Lake Simcoe Regional Airport was thrilled to welcome back the Cana- l. )3�� • ~��»_7 dian Forces Snowbirds forming part of the Canada Day celebra- tions over Lake Couchiching. The airport once again provided com- plete ground support for the event as well as general air space restrictions and emergency response coordination. The airport regularly receives the largest of corporate/ executive aircraft such as the ultra -long range Gulfstream 550 and Global Express. The airport is able to accommodate international flights from the Caribbean, middle Europe and South America. The airport has received flights from (and sent flights to) Ireland, England, Italy, Spain, Mexico, Brazil and Argentina. FOR MORE INFORMATION: Mike Drumm, Airport Manager, mdrumm @lakesimcoeairport.com Tel: 705 - 487 -0999, Fax: 705 - 487 -1411 Line 7 North, RR #2 , Oro Station, ON LOL 2E0 www.lakesimcoeairport.com Page 45 of 51 Item Attachment #12e) Honorary Patron: The Hon. David C. Onley Lieutenant Governor of Ontario Lupus Foundation of Ontario July 26, 2012 Mayor & Council Members Township of Oro — Medonte 148 Line 7 South Box 100 Oro ON LOL 2X0 Re: "October is Lupus Awareness Month" Dear Mayor & Council Members: 114PUS10 294 Ridge Road N Box 687 Ridgeway ON LOS 1NO (800) 368 -8377 ON Only (905) 894 -4611 (905) 894 -4616 e® lupusont @vaxxine.com Website: www.vaxxine.com/lupus Serving Ontario since 1977 (Inc.) JUL ,.10 2011 ©1 li+,GD01\S -'F Lupus Foundation of Ontario has been serving the citizens of Ontario for almost 40 years. During this time, we have been active in addressing the need for public awareness initiatives through media coverage. Over 3400 Ontarians responded to our petition requesting funding to educate everyone about the `least known major disease'. We receive no funding from any governmental source. Each day, we receive requests from those seeking a diagnosis for their vague symptoms. Parents of young children and adolescents are requesting information as their children have received positive diagnoses; returning military personnel have stress - related and trauma health issues; professionals deal with the main lupus trigger — stress; and skin lupus is appearing because of harmful UV rays or the usage of tanning beds. We thank your community for your previous support and would like to request that you again read our Proclamation during a Council meeting and declare "October as Lupus Awareness Month'. Our grass -roots approach to publicizing the realities of lupus does help to educate all citizens that Lupus Foundation of Ontario is just a telephone call away. We are enclosing our Proclamation and welcome your assistance. Last year, we received overwhelming support from communities throughout Ontario. Your continued support will make areal difference to the lives of those living with lupus. Thank you. Very truly yours, Kathy Crowhurst Charitable Registration Number 10764 9410 RR0001 Working together to conquer lupus Page 46 of 51 Item Attachment #12f) Nottawasaga Valley Conservation Authority x ys� 04 HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING - No. 08/12 - Aug. 24, 2012 BOARD OF DIRECTORS APPROVED INFORMATION MANAGEMENT SYSTEM UPGRADE The Board approved staff's recommendation to upgrade the NVCA's current computer server system. The upgrade is required to accommodate the growth in data storage, and to provide improved performance, reduce downtime and create a stronger foundation for disaster recovery. Staff sourced charitable pricing, providing a savings of over $37,000. The Board approved a cost of not more than $60,000, which will be funded from the capital reserve. CODE OF CONDUCT POLICY & PROCEDURE APPROVED The Board approved a Board of Directors Code of Conduct Policy & Procedure, ensuring right, fair, just and good decision making in keeping with the NVCA's vision, mission and values. The policy was approved and came into effect on August 24, 2012. BOARD RECOGNIZED STAFF FOR YEARS OF SERVICE The Board gave service awards to NVCA staff who are celebrating anniversaries of their employment with the Authority in 2012, including Wayne Wilson, CAO /Secretary- Treasurer who received an award for 20 years of service. Other recipients included: Tim Salkeld, Resource Planner, 25 years; Fred Dobbs, Manager of Stewardship Services, 20 years; Henry Pelley, Maintenance Technician, and Glenn Switzer, Director of Engineering, 10 years; Chris Hibberd, Director of Planning, and Patti Young, Senior Planner, 5 years. Future meetinas and events: Festival at Fort Willow - Sept.15, 2012 Board Meeting 09/12 - Sept.21, 2012 For more information, please contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479 ext. 225 wwilsonOnvca.on.ca Page 47 of 51 1 Item Attachment #13a) -few a ountry Orillia • Oro- Medonte • Rama • Severn MEMO To: Mayor Angelo Orsi Mayor Harry Hughes Mayor Mike Burkett Chief Sharon Stinson -Henry From: Jennifer Whitley, Marketing Coordinator Date: August 7, 2012 Subject: OLC Board of Directors - Funding Partner Appointments Ontario's Lake Country has completed our Eleventh Annual General Meeting. It was a successful event held on June 28, 2012 at Swanmore Terrace in Orillia. Financial statements have been provided; please advise if you have any questions. On behalf of the Board of Directors and staff, I would like to thank -you for your continued support. The current list of Board of Directors is as follows: Helen Cooper Casino Rama Donna Hewitt Treasurer Oro- Medonte Appointed Municipal Dan Landry Orillia Appointed Municipal Interim Jane Dunlop Severn Appointed Municipal Rob Furlon er Rama Appointed Municipal Roger Selman Vice Chair Century 21 Lakeside John Hammill Chair Orillia Packet & Times John Britten Orillia Snowmobile Club Donna Goodwin SUMAC Christian Lauder Stone Gate Inn Christi Spriggs Ba view Wildwood Mark Laughlin Horseshoe Resort Please confirm in writing, at your earliest convenience, your appointment to the Ontario's Lake Country Board of Directors for the 2012 -2013 year. Can you please also include in the correspondence the estimated timing for Ontario's Lake Country's presentation of our Business Plan for 2013. We understand that OLC funding is already in the budget for the next two years pending, Councils' annual approval of OLC's Business Plan moving forward. Thank you, we look forward to hearing from you. Should you have any questions, please do not hesitate to contact me directly. Jennifer Whitley Marketing Coordinator Ontario's Lake Country Tourism Marketing Board, 22 Peter St. S., Box 2525, Orillia, ON L3V 7A3 Toll Free: 1- 866 - 329 -5959 Fax: 705- 325 -6817 Email: Jennifer @ontarioslakecountry.com www.OntariosLakeCountry.com Page 48 of 51 Item Attachment #15a) 19.I:901671aQX 110 1Z 110] a9: I* 1101TAZ &y:11107:901:102�d:1IIO]Zk9:4 BY -LAW NO. 2012 -164 A By -law to amend the zoning provisions on lands described as follows: Township of Oro - Medonte, County of Simcoe WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to rezone the subject lands, in accordance with the policies of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Section 6.0 — Definitions is hereby further amended by the replacement of the existing "Kennel" definition with the following definitions: "KENNEL Means any building, structure, dog run or other facility, or part thereof where more than three (3) dogs over twelve (12) weeks of age, are boarded or kept for breeding or show purposes, or where registered dogs are kept for hunting purposes, or where dogs are kept solely for the purpose of routinely entering into dogsled or other similar races." "KENNEL, CLASS'A' Means any kennel used for keeping of no more than eight (8) dogs over twelve (12) weeks of age." "KENNEL, CLASS'B' Means any kennel used for keeping of no more than fifty (50) dogs over twelve (12) weeks of age." Table B4 A) — Standards for the Agricultural /Rural Zone and the Mineral Aggregate Resources Zone as amended is hereby further amended by the addition of the following: USE MINIMUM LOT SIZE Kennel: Class 'A' 4.0 ha 2 Kennel: Class 'B' 20.0 ha 2 Special Provisions: 2. Kennels may be permitted in the Agricultural /Rural Zone subject to approval of a site specific Zoning By -law Amendment and Site Plan application. Page 49 of 51 Item Attachment #15a) 3. Table B4 C) — Provisions for Buildings, Except Single Detached Dwellings as amended is hereby further amended by the addition of the following: BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF SEPTEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 50 of 51 Kennels Class 'A' Kennel Class 'B' Kennel Minimum setback from front lot line 30.0 m 100.0 m Minimum setback from exterior side lot line 30.0 m 100.0 m Minimum setback from interior side lot line 30.0 m 100.0 m Minimum setback from rear lot line 30.0 m 100.0 m Maximum height 11.0 m 11.0 m Minimum lot size 4.0 ha 20.0 ha Minimum Distance Separation between a kennel facility and nearest Residential dwelling 130.0 m 200.0 m BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF SEPTEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 50 of 51 Item Attachment #18a) THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -162 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 12, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, September 12, 2012, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF SEPTEMBER, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 51 of 51