09 05 2012 Council Minutes4
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
Wednesday, September 5, 2012
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (left at 2:50 p.m.)
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans (left at 11:45 a.m.)
TIME: 9:05 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Deputy Fire Chief;
Tamara Obee, Manager Health & Safety, Human Resources; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Rick Yule,
Supervisor Parks & Facilities Operations; Jonathan Roe, Lead Hand;
S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment,
Ontario Provincial Police; Kees Court, Hicks Morley; Karen Gordon,
Squeaky Wheel Communications
Also Rene DeMartini, Elisabeth Riley and Terry Dyni (Orillia Soldiers' Memorial
Present: Hospital), Sheila Craig, John Cameron, Klaus Kuch; Gary Cole, Markus
Schneider
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 19
Council Meeting Minutes — September 5, 2012.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C120905 -1
Moved by Crawford, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, September 5,
2012 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C120905 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:07 a.m. to discuss
• acquisition /disposition of land;
• labour relations /employee negotiations;
• litigation affecting the municipality;
• solicitor - client privilege.
Carried.
Page 2 of 19
Council Meeting Minutes — September 5, 2012.
b) Motion to Rise and Report.
Motion No. C120905 -3
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now Rise at 9:55 a.m. and Recess until 10:00 a.m. at which time
we shall Report on the Closed Session Items 4
f) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective Bargaining).
and that Closed Session Items 4
c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Lot
86, Plan 1650, 6 Alpine Drive).
d) Andria Leigh, Director of Development Services, re: Solicitor - client privilege
(Enforcement Provisions).
e) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting
the municipality (Water System Capacity).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Lot 86,
Plan 1650, 6 Alpine Drive).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle,
Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives.
Motion No. C120905 -4
Moved by Lancaster, Seconded by Meyer
Be it resolved:
1. That Confidential Report No. CS2012 -029, Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Lot 86, Plan 1650, 6 Alpine Drive) be
received and adopted.
2. That the lands described as Lot 86, Plan 1650 (6 Alpine Drive) be declared surplus to
the needs of the municipality and listed on the open market.
3. That Paul Miller, Royal LePage First Contact Realty be awarded the listing of the subject
property.
4. That the Clerk be authorized to proceed within the parameters identified by Council and
report back to Council as required.
Carried.
Page 3 of 19
Council Meeting Minutes - September 5, 2012.
d) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Enforcement
Provisions).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle,
Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk;
Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and
Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C120905 -5
Moved by Meyer, Seconded by Crawford
Be it resolved that the confidential correspondence dated August 31, 2012 and presented by
Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Enforcement
Provisions) be received.
Carried.
e) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting the
municipality (Water System Capacity).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle,
Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk;
Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and
Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C120905 -6
Moved by Meyer, Seconded by Crawford
Be it resolved
1. That Confidential Report No. TES2012 -26, Jerry Ball, Director of Transportation and
Environmental Services, re: Litigation affecting the municipality (Water System Capacity) be
received and adopted.
2. And That staff report back accordingly.
Carried.
f) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective Bargaining).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director
of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services;
Tamara Obee, Manager Health & Safety, Human Resources; Kees Court, Hicks Morley (via
teleconference); Karen Gordon, Squeaky Wheel Communications (via teleconference).
Motion No. C120905 -7
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re:
Labour relations /employee negotiations (Collective Bargaining) be received.
Carried.
Page 4 of 19
Council Meeting Minutes — September 5, 2012.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on August 15, 2012.
Motion No. C120905 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, August
15, 2012, be adopted as printed and circulated.
Carried.
b) Minutes of Committee of Adjustment meeting held on August 16, 2012.
Motion No. C120905 -9
Moved by Evans, Seconded by Lancaster
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, August 16, 2012 be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Rick Yule and Phillip Patchell, re: Recognition of Successful Completion of Competency -
Based Training in Basic Refrigeration, Ice Making and Painting Technologies and Ice
Maintenance and Equipment Operations, Ontario Recreation Facilities Association Inc.
Council presented a plaque to Rick Yule.
Motion No. C120905 -10
Moved by Meyer, Seconded by Coutanche
Be it resolved that Rick Yule and Phillip Patchell be recognized, under the Mayor's
signature, for the Successful Completion of Competency -Based Training in Basic
Refrigeration, Ice Making and Painting Technologies and Ice Maintenance and
Equipment Operations from the Ontario Recreation Facilities Association Inc.
Carried.
Page 5 of 19
Council Meeting Minutes — September 5, 2012.
b) Jonathan Roe, re: Recognition of Refrigeration Plant Operators Technician (RPOT)
Professional Designation, Ontario Recreation Facilities Association Inc.
Council presented a plaque to Jonathan Roe.
Motion No. C120905 -11
Moved by Lancaster, Seconded by Crawford
Be it resolved that Jonathan Roe be recognized, under the Mayor's signature, for
receiving the Refrigeration Plant Operators Technician (RPOT) Professional
Designation from the Ontario Recreation Facilities Association Inc.
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Elisabeth Riley, Orillia Soldiers' Memorial Hospital, re: 2012 Budget Plan.
A PowerPoint presentation was presented.
Motion No. C120905 -12
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated September 5, 2012 and presentation
presented by Elisabeth Riley, President and CEO, Orillia Soldiers' Memorial Hospital,
re: 2012 Budget Plan be received.
Carried.
Page 6 of 19
Council Meeting Minutes — September 5, 2012.
10. REPORTS OF MUNICIPAL OFFICERS:
a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario
Provincial Police re: Quarterly Statistics.
Motion No. C120905 -13
Moved by Crawford, Seconded by Lancaster
Be it resolved that the information presented by S /Sgt. A.J. (Andy) Mayo, Detachment
Commander, Barrie Detachment, Ontario Provincial Police re: 2012 Business Plan and
Quarterly Statistics be received.
Carried.
b) Report No. CS2012 -028, Doug Irwin, Director of Corporate Services re: Request for
Encroachment Agreement to Unopened Portion of Line 8 South, Adjacent to 131
Lakeshore Road East.
Council consented to permit Gary Cole to speak on the matter.
Motion No. C120905 -14
Moved by Lancaster, Seconded by Coutanche
Be it resolved:
1. That Report No. CS2012 -028, Doug Irwin, Director of Corporate Services /Clerk re:
Request for Encroachment Agreement to Unopened Portion of Line 8 South,
Adjacent to 131 Lakeshore Road East be received and adopted.
2. That the correspondence dated September 4, 2012 from Chris Gauer be received.
3. That the Township does not offer a Township Encroachment and License
Agreement for the concrete dock abutting the Township road allowance, and that the
applicant be advised that the Township requires the removal of the concrete dock
abutting the Township road allowance and shoreline rehabilitation acceptable to the
Lake Simcoe Region Conservation Authority and the Ministry of Natural Resources.
4. That the Clerk be authorized to execute the necessary Landowner Authorization
forms to permit the applicants to undertake the following enhancements, at the
applicant's expense, and as approved by the Lake Simcoe Region Conservation
Authority and Ministry of Natural Resources, on the Township's road allowance;
being, grading improvements, slope protection, re- vegetation and shoreline
protection, provided that the applicant remove the existing concrete dock abutting
the Township lands, and that no further dock is constructed abutting the Township
road allowance.
5. That the applicant be advised that the burn pit located on the Township's road
allowance is to be removed from the Township lands before October 12, 2012.
6. And that the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
Page 7 of 19
Council Meeting Minutes — September 5, 2012.
c) Report No. CS2012 -030, Doug Irwin, Director of Corporate Services /Clerk re:
Amendments to By -law No. 2012 -143. ( "Towing By -law ") [Refer to Item 15f)].
Motion No. C120905 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CS2012 -030, Doug Irwin, Director of Corporate Services /Clerk re:
Amendments to By -law No. 2012 -143 ( "Towing By -law") be received and adopted.
2. That the Towing By -Law be amended to include an Offence section.
3. And That the Clerk bring forward the appropriate By -law for Council Consideration.
Carried.
Page 8 of 19
Council Meeting Minutes - September 5, 2012.
d) Report No. CS2012 -031, Doug Irwin, Director of Corporate Services /Clerk re: Set
Fines- By -law No. 2012 -143, as amended -To License and Regulate Towing
Companies, Tow Truck Owners and Tow Truck Drivers. ( "Towing By- law ").
Motion No. C120905 -16
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. CS2012 -031, Doug Irwin, Director of Corporate Services /Clerk
re: Set Fines- By -law No. 2012 -143, as amended -To License and Regulate
Towing Companies, Tow Truck Owners and Tow Truck Drivers. ( "Towing By-
law") be received and adopted.
2. That the set fines related to By -law No. 2012 -143, as amended, "Being a By -law
to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck
Drivers" be established and approved as follows:
4 10perate towing company without a license.
9.7(a)
$500.00
5 Permit towing company to operate without a license.
9.7(a)
$500.00
6 Permit unlicensed tow truck to respond to call.
9.7 (b)
$200.00
7 Permit unlicensed tow truck driver to respond to call.
9.7(b)
$200.00
8 Permit unlicensed tow truck to operate.
9.7(c)
$500.00
9 Permit unlicensed tow truck driver to operate.
9.7(c)
$500.00
10 Act as spokesperson.
9.7(d)
$200.00
11 Permit person to act as spokesperson.
9.7(d)
$200.00
12 1 Misrepresentation of endorsement by Township or Police
ARencv.
9.7(f)
$200.00
13 jUse unlicensed vehicle as a tow truck.
10.4(a)
$500.00
14 Permit the use of unlicensed vehicle as a tow truck.
10.4(a)
$500.00
15 Affix license to tow truck not licensed.
10.4(b)
$200.00
16 Operate unsafe tow truck.
10.4(c)
$200.00
17 Permit operation of unsafe tow truck.
10.4(d)
$200.00
Page 9 of 19
Council Meeting Minutes - September 5, 2012.
18 Icause or permit any nuisance.
10.4(e)
$200.00
19 Operation of tow truck exceeding gross vehicle axle rating.
10.4(fJ
$200.00
20 Allow operation of tow truck exceeding gross vehicle axle
rating.
21 Act as tow truck driver without a license.
10.4(f)
11.5(a)
$200.00
$500.00
22 Provide service of a tow truck driver without a license.
11.5(a)
$500.00
23 Use unlicensed vehicle as a tow truck.
11.5(b)
$500.00
24 Affix license to tow truck not licensed.
11.5(c)
$200.00
25 Driver provide any service for an unlicensed towing
company.
11.5(d)
$200.00
26 Driver operate tow truck for an unlicensed towing
company.
11.5(d)
$200.00
27 Driver connect /tow vehicle without authorization.
11.5(e)
$200.00
28 Driver connect /tow vehicle prior to issuance of invoice.
11.5(f)
$200.00
29 Unauthorized tow outside Township boundaries.
11.5(g)
$200.00
30 Alter itemized invoice.
11.5(h)
$200.00
31 Charge unauthorized fare or rate, collision tow.
11.5(1)
$200.00
32 Charge unauthorized fare or rate, non - collision service.
11.5(j)
$200.00
33 Request /receive a drop fee.
11.5(k)
$200.00
34 Request /receive administration fee.
11.5(k)
$200.00
35 Stop within a collision scene.
11.5(1)
$200.00
36 Park within a collision scene.
11.5(1)
$200.00
37 Fail to leave scene as directed.
11.5(m)
$200.00
38 Permit soliciting at a collision scene.
11.5(n)
$200.00
39 Solicit at a collision scene.
11.5 (n)
$200.00
40 Permit soliciting for business.
11.5(o)
$200.00
41 Soliciting for business.
11.5(o)
$200.00
42 False representation for hire.
11.5(p)
$200.00
43 Interfere with contract.
11.5(q)
$200.00
44 Driver suggest /recommend tow to any place other than
approved compound.
11.5(r)
$200.00
45 Charge for lost time.
11.5(s)
$200.00
46 Driver permit unauthorized passenger.
11.5(t)
$200.00
47 Passenger in tow truck without trainee license.
11.5(u)
$200.00
48 Instruct passenger without trainee license.
11.5(v)
$200.00
49 Make loud noise, cause disturbance.
11.5(w)
$200.00
50 Use abusive language.
11.5(w)
$200.00
51 Annoy or insult any person.
11.5(w)
$200.00
52 Obstruct sidewalk.
11.5(x)
$200.00
53 Park, stop or stand contrary to any by -law.
11.5(y)
$200.00
54 Smoke in tow truck.
11.5(z)
$200.00
Page 10 of 19
Council Meeting Minutes — September 5, 2012.
55
Driver misrepresents themself as employee, of Township or
Police Agency.
11.5(aa)
$200.00
56
Operate unsafe tow truck.
11.5(bb)
$200.00
57
Cause or permit any nuisance.
11.5(cc)
$200.00
58
Operation of tow truck exceeding gross vehicle axle rating.
11.5(dd)
$200.00
59
Allow operation of tow truck exceeding gross vehicle axle
rating.
11.5(dd)
$200.00
3. And further that the Clerk forward the appropriate documentation to the Ministry of the
Attorney General for approval.
Carried.
e) Report No. TES2012 -24, Jerry Ball, Director of Transportation and Environmental Services, re
Request for Streetlight Installation, at Line 5 South and Highway 11 Overpass.
Motion No. C120905 -17
Moved by Hough, Seconded by Crawford
Be it resolved that the motion with respect to Report No. TES2012 -24, Jerry Ball,
Director of Transportation and Environmental Services re: Request for Streetlight
Installation, at Line 5 and Highway 11 Overpass be deferred to enable staff to review
further and report back.
Carried.
Motion No. C120905 -18
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. TES2012 -24, Jerry Ball, Director of Transportation and
Environmental Services, re: Request for Streetlight Installation, at Line 5 South and
Highway 11 Overpass be received and adopted.
2. That a streetlight be installed at the intersection of Line 5 South and Highway 11
overpass, pending Hydro One approval, and be funded through general taxes.
3. And That Judy Caldwell be notified of Council's decision, under the Acting Manager,
Engineering and Environmental Services' signature.
Deferred.
Page 11 of 19
Council Meeting Minutes — September 5, 2012.
f) Report No. TES2012 -25, Jerry Ball, Director of Transportation and Environmental
Services, re: Medonte Hills Water System Communication Tower, Land Transfer.
Motion No. C120905 -19
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That Report No. TES2012 -25, Jerry Ball, Director of Transportation and
Environmental Services, re: Medonte Hills Water System Communication Tower,
Land Transfer be received and adopted.
2. That the Township of Oro - Medonte enters into a Water Service Connection
Agreement with Shawn Still for his property on Line 7 North (Lot 23, PLAN M174),
Roll Number 4346- 020 - 005 - 03823.
3. That the Township install a water service to Mr. Still's property, install a driveway
culvert on Line 7 North and grant access over Block 27, in exchange for a portion of
Lot 23 Registered Plan M174 running from the west side of the communication tower
along the north property line to the rear of the lot, with costs for the land transfer to
be paid by the Township from the water works reserves.
4. That the Mayor and Clerk be authorized to execute all required documentation.
5. That the Clerk prepares a By -law for Council's consideration.
6. And That Mr. Shawn Still be notified of Council's decision under the Acting Manager,
Engineering and Environmental Services' signature.
Carried.
Motion No. C120905 -20
Moved by Coutanche, Seconded by Hough
Be it resolved that Rule 3.7 of Procedural By -law 2011 -011 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Council recessed at 12:37 p.m. and reconvened at 1:15 p.m.
Page 12 of 19
Council Meeting Minutes — September 5, 2012.
g) Report No. RC2012 -21, Shawn Binns, Director of Recreation and Community Services,
re: Review of 2012 Parks Operations Issues.
Motion No. C120905 -21
Moved by Meyer, Seconded by Coutanche
Be it resolved:
1. That Report No. RC2012 -21, Shawn Binns, Director of Recreation and Community
Services, re: Review of 2012 Parks Operations Issues be received and adopted.
2. That the Parkland Bylaw be amended to restrict the use of solid and liquid fueled
barbeques.
3. That the permit parking and fees and charges Bylaws be amended to extend permit
parking to 7 days a week between Victoria Day Weekend and Labour Day
inclusively at the following locations: Bayview Memorial Park, Line 9 Boat Launch,
Carthew Bay Boat Launch, Shanty Bay Launch and Shanty Bay Wharf.
4. That staff continue to investigate opportunities to improve the Line 9 Boat Launch
and increase parking at the Carthew Bay boat launch.
5. And That the Clerk bring forward the appropriate By -laws for Council's consideration.
Carried.
h) Report No. RC2012 -22, Shawn Binns, Director of Recreation and Community Services,
re: RFP #RC2012 -03 Supply and Install of Playground Equipment [To be distributed at
the meeting].
Motion No. C120905 -22
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC2012 -22, Shawn Binns, Director of Recreation and Community
Services, re: RFP #RC2012 -03 Supply and Install of Playground Equipment be
received and adopted.
2. That the contract for the design, supply and installation of playground equipment at
Bayview Memorial Park in the amount of $110,000 be awarded to ABC Recreation;
3. That the contract for the design, supply and installation of playground equipment at
the Hawkestone Community Hall in the amount of $28,000 be awarded to Little
Tykes;
4. And that the suppliers who responded to the Request for Proposals be thanked for
their submissions and informed of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
Page 13 of 19
Council Meeting Minutes — September 5, 2012.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence dated August 29, 2012 from Mayor Virginia
Hackson, Chair, Lake Simcoe Region Conservation Authority Board of Directors re:
International Partnership Celebration Invitation, Thursday, September 27, 2012, 5:00-
7:00 p.m., Madsen's Gardens Banquet Hall, 160 Bayview Parkway, Newmarket.
Motion No. C120905 -23
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated August 29, 2012 from Mayor Virginia Hackson,
Chair, Lake Simcoe Region Conservation Authority Board of Directors and
presented by Mayor H.S. Hughes, re: International Partnership Celebration
Invitation, Thursday, September 27, 2012, 5:00 -7:00 p.m., Madsen's Gardens
Banquet Hall, 160 Bayview Parkway, Newmarket be received.
2. That Mayor H.S. Hughes and Councillor Coutanche be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public
• Lest We Forget Annual Memorial Service, Soldier's Monument, Waverley - Sunday,
September 9, 2012, 2:30 p.m.
b) Correspondence dated August 7, 2012 from Premier Dalton McGuinty, re: Impact of the
New OHIP Fee Schedule on Ontario Cardiology Patients.
Staff Recommendation: Receive.
c) Minutes of the Lake Simcoe Region Conservation Authority meeting held on June 22,
2012.
Staff Recommendation: Receive.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on July 27, 2012.
Staff Recommendation: Receive.
Page 14 of 19
Council Meeting Minutes — September 5, 2012.
Motion No. C120905 -24
Moved by Lancaster, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
- Lest We Forget Annual Memorial Service, Soldier's Monument, Waverley - Sunday,
September 9, 20.12, 2:30 p.m.
b) Correspondence dated August 7, 2012 from Premier Dalton McGuinty, re: Impact of the
New OHIP Fee Schedule on Ontario Cardiology Patients.
Received.
c) Minutes of the Lake Simcoe Region Conservation Authority meeting held on June 22,
2012.
Received.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on July 27, 2012.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated August 19, 2012 from Rene DeMartini, Modco Investments Ltd, re:
Block 88, Registered Plan M -367.
Council consented to permit Rene DeMartini to speak on the matter.
Motion No. C120905 -25
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated August 19, 2012 from Rene DeMartini, Modco
Investments Ltd, re: Block 88, Registered Plan M -367 be received and referred to staff
for a response.
Carried.
b) Correspondence dated August 11, 2012 from Betty Veitch, re: Craighurst Community Hall
Property.
Motion No. C120905 -26
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence dated August 11, 2012 from Betty Veitch, re:
Craighurst Community Hall Property be received.
Carried.
Page 15 of 19
Council Meeting Minutes — September 5, 2012.
c) Correspondence dated August 13, 2012 from Janice Brennans, Brennans Inc., re:
Request for Exemption - Sign By -Law.
Motion No. C120905 -27
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated August 13, 2012 from Janice Brennans, Brennans
Inc., re: Request for Exemption - Sign By -Law be received.
2. That Brennan's Inc. be granted further exemptions to the Township's Sign By -Law
for 5071 Highway 11 North at Line 14 for:
• Permission for 4 additional Building Signs within the A/RU zone;
• Permission for 4 additional Illuminated Signs within the A/RU zone;
• Permission to place 1 additional Illuminated Building Sign on one wall of the main
building with a total area of up to 100 square feet;
• Permission to place 3 Illumiated Building Signs, for future use, on the face of the
second building on the property with a total area of up to 300 square feet;
• Permission to exceed the 5% maximum coverage for the 4 additional Building
Signs; and
• Permission to place 10 Banners with a total area of up to 200 square feet.
3. And That the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
d) Correspondence received August 29, 2012 from Markus and Sonja Schneider, re: Truck
Use on Line 7 North.
Council consented to permit Markus Schneider to speak on the matter.
Motion No. C120905 -28
Moved by Hough, Seconded by Meyer
Be it resolved that the correspondence received August 29, 2012 from Markus and
Sonja Schneider re: Truck Use on Line 7 be received and that staff prepare a report for
Council's consideration.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 16 of 19
Council Meeting Minutes — September 5, 2012.
15. BY -LAWS:
a) By -Law No. 2012 -156, A By -law to Amend By -law No. 2011 -012 A By -law to Provide
for Remuneration and Expenses for Members of Council and Council's Appointees
to Local Boards and Comm ittees/TechnicaI Support Groups, and Expenses for
Employees.
b) By -Law No. 2012 -157, A By -law to Appoint a Legal Firm (Barriston LLP) For the
Practice Areas of: Municipal Finance, Taxation and Assessment, and General Civil
Litigation.
c) By -Law No. 2012 -158, A By -law to Appoint a Legal Firm (Aird & Berlis LLP) For the
Practice Areas of: General Municipal Law, and Planning and Development.
d) By -Law No. 2012 -159, A By -law to Appoint a Legal Firm (Hicks Morley Hamilton
Stewart Storie LLP) For the Practice Area of: Labour and Employment Law.
e) By -Law No. 2012 -160, A By -law to Appoint a Legal Firm (Jacoby & Jacoby) For the
Practice Area of: Real Estate Law.
Motion No. C120905 -29
Moved by Meyer, Seconded by Coutanche
Be it resolved that the following by -laws:
a) By -Law No. 2012 -156, A By -law to Amend By -law No. 2011 -012 A By -law to Provide
for Remuneration and Expenses for Members of Council and Council's Appointees
to Local Boards and Committees/Technical Support Groups, and Expenses for
Employees.
b) By -Law No. 2012 -157, A By -law to Appoint a Legal Firm (Barriston LLP) For the
Practice Areas of: Municipal Finance, Taxation and Assessment, and General Civil
Litigation.
c) By -Law No. 2012 -158, A By -law to Appoint a Legal Firm (Aird & Berlis LLP) For the
Practice Areas of: General Municipal Law, and Planning and Development.
d) By -Law No. 2012 -159, A By -law to Appoint a Legal Firm (Hicks Morley Hamilton
Stewart Storie LLP) For the Practice Area of: Labour and Employment Law.
e) By -Law No. 2012 -160, A By -law to Appoint a Legal Firm (Jacoby & Jacoby) For the
Practice Area of: Real Estate Law.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 17 of 19
Council Meeting Minutes — September 5, 2012.
Motion No. C120905 -30
Moved by Lancaster, Seconded by Crawford
Be it resolved that the following by -law:
f) By -Law No. 2012 -163, A By -law to Amend By -law No. 2012 -143, Being a By -Law to
License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers
( "Towing By- Law ")
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C120905 -31
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 2:00 p.m. to discuss
• acquisition /disposition of land;
• litigation affecting the municipality;
• solicitor - client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C120905 -32
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now Rise at 3:11 p.m. and Report on the Closed Session Items 4
c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Lot
86, Plan 1650, 6 Alpine Drive).
d) Andria Leigh, Director of Delopment Services, re: Solicitor - client privilege (Enforcement
Provisions).
e) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting
the municipality (Water System Capacity).
Carried.
Refer to Items 4c), d) and e).
Page 18 of 19
Council Meeting Minutes — September 5, 2012.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2012 -161, being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, September 5, 2012
Motion No. C120905 -33
Moved by Hough, Seconded by Meyer
Be it resolved that By -Law No. 2012 -161, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, September 5, 2012 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C120905 -34
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now adjourn at 3:14 p.m.
Carried.
ayor, H.S. Hughes
Page 19 of 19