08 15 2012 Council Minutes_6
Wednesday, August 15, 2012
THE TOWNSHIP OF •RO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes (arrived at 10:45 a.m.)
Deputy Mayor Ralph Hough (arrived at 11:40 a.m.)
Councillor Mel Coutanche (left at 7:17 p.m.)
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 10:10 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk;
Andria Leigh, Director of Development Services; Jerry Ball, Director of
Transportation and Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Shawn Binns, Director of Recreation and Community
Services; Bobbi Lovering, Chief Building Official; Hugh Murray, Acting Fire Chief;
Tamara Obee, Manager Health & Safety, Human Resources; Glenn White,
Manager of Planning; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Marie Brissette, Committee Coordinator; Alan Wiebe, Intermediate Planner
Also Ken Elshaw, Jerry Jorden, Sheila Craig, Philippe Lamadeleine, Andrea Walli, Lorys
Present: Fraccaro, Alana Decharette, David Dahinten, Fereba Zahra Assadian Biouckzadeh
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
In the absence of Mayor H.S. Hughes and Deputy Mayor Hough, the Clerk called the meeting
to order.
a) Motion to Appoint Chairperson.
Motion No. C120815 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that Councillor Crawford be appointed as Chair, in accordance with Section 6.4
of Procedural By -Law No. 2011 -011, for the Council meeting of Wednesday, August 15, 2012
until the arrival of the Mayor or Deputy Mayor.
Carried.
Councillor Crawford assumed the Chair followed by a private prayer /moment of reflection.
Page 1 of 38
Council Meeting Minutes — August 15, 2012.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C120815 -2
Moved by Lancaster, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, August 15, 2012 be
received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C120815 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 1:09 p.m. to discuss
• personal matter affecting an identifiable individual;
• labour relations /employee negotiations.
Carried.
Page 2 of 38
Council Meeting Minutes — August 15, 2012.
b) Motion to Rise and Report.
Motion No. C120815 -4
Moved by Crawford, Seconded by Evans
Be it resolved that we do now Rise at 1:30 p.m. and Report on the Closed Session Items 4:
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Business Continuity
Plan).
and that Closed Session Items 4:
c) Mayor H.S. Hughes and Jerry Ball, Director of Transportation and Environmental
Services, re: Acquisition / disposition of land (West 1/2 Lot 11, Concession 8).
e) Robin Dunn, CAO, re: Acquisition /disposition of land (Horseshoe Valley /Skyline SBR).
f) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting
the municipality (Simcoe Avenue).
g) Robin Dunn, CAO, re: Litigation affecting the municipality (Snoei).
h) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update).
i) Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Litigation affecting the
municipality (Blueberry Park Corporation).
j) Paul Gravelle, Director Finance/Treasurer /Deputy CAO, re: Litigation affecting the
municipality (Tax Arrears).
k) Andria Leigh, Director of Development Services, re: Litigation affecting the Municipality
(OMB Hearing — By -law 2011 -164).
1) Donna Hewitt, Director of Corporate and Strategic Initiatives & Shawn Binns, Director of
Recreation and Community Services, re: Acquisition /disposition of land (Nurse
Practitioner Led Clinic).
m) Shawn Binns, Director of Recreation and Community Services, re: Litigation affecting
the municipality (Block A, Plan 1291).
n) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition /disposition of Land (Parkland Acquisition).
o) Shawn Binns, Director of Recreation and Community Services, re: Personal matters
about an identifiable individual (Advisory Body).
p) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Plan 952 — 2273 Lakeshore Road East).
q) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Ingram Road Lands).
r) Tamara Obee, Manager of Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Allen).
s) Tamara Obee, Manager of Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Robous).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Page 3 of 38
Council Meeting Minutes — August 15, 2012.
c) Mayor H.S. Hughes and Jerry Ball, Director of Transportation and Environmental
Services, re: Acquisition / disposition of land (West 1/2 Lot 11, Concession 8).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO; Jerry Ball, Director of Transportation and Environmental Services.
Motion No. C120815 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential verbal information presented by Mayor H.S. Hughes and Jerry Ball,
Director of Transportation and Environmental Services, re: Acquisition / disposition of
land (West 1/2 Lot 11, Concession 8) be received.
Carried.
d) Robin Dunn, CAO, re: Labour relations /employee negotiations (Business Continuity
Plan).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of
Corporate & Strategic Initiatives; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C120815 -6
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the confidential information presented by Robin Dunn, CAO, re: Labour
relations /employee negotiations (Business Continuity Plan) be received.
2. And That Council endorses the Business Continuity /Strike Contingency Plan dated
August 14, 2012, as amended.
Carried.
Page 4 of 38
Council Meeting Minutes — August 15, 2012.
e) Robin Dunn, CAO, re: Acquisition /disposition of land (Horseshoe Valley /Skyline SBR).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director
of Corporate Services /Clerk; Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Jerry
Ball, Director of Transportation and Environmental Services.
Motion No. C120815 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, re:
Acquisition /disposition of land (Horseshoe Valley /Skyline SBR) be received.
2. And That the CAO and Director of Transportation and Environmental Services proceed as
outlined.
Carried.
f) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting the
municipality (Simcoe Avenue).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director
of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball,
Director of Transportation and Environmental Services.
Motion No. C120815 -8
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the confidential information presented by Jerry Ball, Director of Transportation and
Environmental Services, re: Litigation affecting the municipality (Simcoe Avenue) be
received.
Carried.
g) Robin Dunn, CAO, re: Litigation affecting the municipality (Snoei).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director
of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services;
Hugh Murray, Acting Fire Chief; Tamara Obee, Manager of Health & Safety, Human
Resources.
Motion No. C120815 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, re: Litigation
affecting the municipality (Snoei) be received.
Carried.
Page 5 of 38
Council Meeting Minutes —August 15, 2012.
h) Robin Dunn, CAO, Personal matters about an identifiable individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Hugh Murray, Acting Fire Chief; Tamara Obee, Manager of Health
& Safety, Human Resources.
Motion No. C120815 -10
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, re: Personal
matters about an identifiable individual (Staffing Update - Fire & Emergency Services)
be received.
Carried.
Motion No. C120815 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved
That the confidential verbal information presented by Robin Dunn, CAO, re: Personal
matters about an identifiable individual (Staffing Update - Transportation and
Environmental Services) be received.
Carried.
Page 6 of 38
Council Meeting Minutes — August 15, 2012.
i) Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Litigation affecting the
municipality (Blueberry Park Corporation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO; Jerry Ball, Director of Transportation and Environmental Services.
Motion No. C120815 -12
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Confidential Report No. F12012 -16, Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO, re: Acquisition / disposition of land (Blueberry Park
Corporation) be received and adopted.
2. That a Cancellation of Tax Arrears Certificate be registered for 4346- 030 - 012 - 13870.
3. That tax adjustments pursuant to S. 357 of the Municipal Act be processed for the year
2010.
4. That Tax adjustments pursuant to S. 354(4)(b) of the Municipal Act be processed for the
years 2006, 2007 2008 and 2009.
5. That interest charges in the amount of $11,485.36 be reversed.
6. And That the owner be advised of Council's decision under the Director of
Finance/Treasurer /Deputy CAO's signature.
Carried.
j) Paul Gravelle, Director Finance/Treasurer /Deputy CAO, re: Litigation affecting the
municipality (Tax Arrears).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation
and Environmental Services.
Motion No. C120815 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential correspondence dated July 18, 2012 and presented by Paul
Gravelle, Director Finance/Treasurer /Deputy CAO, re: Litigation affecting the
municipality (Tax Arrears) be received.
2. And That the affected owners be provided the appropriate documentation under the
Chief Administrative Officer's signature.
Carried.
Page 7 of 38
Council Meeting Minutes —August 15, 2012.
k) Andria Leigh, Director of Development Services, re: Litigation affecting the Municipality
(OMB Hearing — By -law 2011 -164).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C120815 -14
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the confidential correspondence received August 8, 2012 and presented by Andria
Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB
Hearing — By -law 2011 -164) be received.
2. That the Mayor and Clerk be authorized to execute the Minutes of Settlement.
3. And That the Clerk bring forward the appropriate By -Laws for Council's consideration.
Carried.
1) Donna Hewitt, Director of Corporate and Strategic Initiatives & Shawn Binns, Director of
Recreation and Community Services, re: Acquisition /disposition of land (Nurse
Practitioner Led Clinic).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community
Services; Donna Hewitt, Director of Corporate and Strategic Initiatives.
Motion No. C120815 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. CSI 2012 -05, Donna Hewitt, Director of Corporate and
Strategic Initiatives & Shawn Binns, Director of Recreation and Community Services, re:
Acquisition /disposition of land (Nurse Practitioner Led Clinic) be received.
Carried.
Page 8 of 38
Council Meeting Minutes — August 15, 2012.
m) Shawn Binns, Director of Recreation and Community Services, re: Litigation affecting
the municipality (Block A, Plan 1291).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community
Services; Donna Hewitt, Director of Corporate and Strategic Initiatives.
Motion No. C120815 -16
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the confidential correspondence dated July 30, 2012 and presented by Shawn
Binns, Director of Recreation and Community Services, re: Litigation affecting the
municipality (Block A, Plan 1291) be received.
2. And That staff investigate and report back.
Carried.
n) Shawn Binns, Director of Recreation and Community Services, re: Acquisition/
disposition of Land (Parkland Acquisition).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community
Services; Donna Hewitt, Director of Corporate and Strategic Initiatives.
Motion No. C120815 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential information presented by Shawn Binns, Director of Recreation and
Community Services, re: Acquisition /disposition of land (Parkland Acquisition) be
received.
2. And That staff proceed as directed.
Carried.
Page 9 of 38
Council Meeting Minutes —August 15, 2012.
o) Shawn Binns, Director of Recreation and Community Services, re: Personal matters
about an identifiable individual (Advisory Body).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community
Services; Donna Hewitt, Director of Corporate and Strategic Initiatives.
Motion No. C120815 -18
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Confidential Report No. RC2012 -18, Shawn Binns, Director of Recreation and
Community Services, re: Personal matters about an identifiable individual (Advisory
Body) be received and adopted.
2. And That staff proceed as directed by Council.
Carried.
p) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Plan 952 — 2273 Lakeshore Road East).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources; Curtis Shelswell, Chief Municipal Law Enforcement Officer.
Motion No. C120815 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. CS 2012 -026, Doug Irwin, Director of Corporate
Services /Clerk, re: Personal matters about an identifiable individual (Plan 952 — 2273
Lakeshore Road East) be received and adopted.
2. And that the owners of the seasonal dock abutting the Township owned lands,
municipally known as 2273 Lakeshore Road East, be advised of Council's decision,
under the Director of Corporate Services /Clerk's signature.
Carried.
Page 10 of 38
Council Meeting Minutes — August 15, 2012.
q) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Ingram Road Lands).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C120815 -20
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the confidential correspondence dated August 9, 2012 and presented by Doug
Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Ingram
Road Lands) be received.
2. And That the Clerk proceed as directed by Council
Carried.
r) Tamara Obee, Manager of Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Allen).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human
Resources.
Motion No. C120815 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential correspondence received June 19, 2012 and presented by Tamara
Obee, Manager of Health & Safety, Human Resources, re: Personal matters about an
identifiable individual (Allen) be received.
2. And That staff proceed as directed and advise the applicant accordingly under the
Manager of Health & Safety, Human Resources' signature.
Carried.
Page 11 of 38
Council Meeting Minutes —August 15, 2012.
s) Tamara Obee, Manager of Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Robous).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human
Resources.
Motion No. C120815 -22
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the confidential correspondence dated June 18, 2012 and presented by Tamara
Obee, Manager of Health & Safety, Human Resources, re: Personal matters about an
identifiable individual (Robous) be received.
2. And That staff proceed as directed and advise the applicant accordingly under the
Manager of Health & Safety, Human Resources' signature.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on July 11, 2012.
Motion No. C120815 -23
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday, July 11,
2012, be adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on July 16, 2012.
Motion No. C120815 -24
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Special Council meeting held on Monday, July
16, 2012, be adopted as printed and circulated.
Carried.
Page 12 of 38
Council Meeting Minutes — August 15, 2012.
c) Minutes of the Committee of Adjustment meeting held on July 19, 2012.
Motion No. C120815 -25
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, July 19, 2012, be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Correspondence dated July 11, 2012 from Teresa Micks, re: Recognition of
Environmental Services Staff.
Motion No. C120815 -26
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the correspondence dated July 11, 2012 from Teresa Micks, re: Recognition of
Environmental Services Staff be received.
2. And That Chad Robinson and Glenn Melton be recognized under the Mayor's signature.
Carried.
Page 13 of 38
Council Meeting Minutes —August 15, 2012.
8. PUBLIC MEETINGS:
a) Proposed Zoning By -Law Amendment, Concession 4, East Part of Lot 13, municipally
known as 5094 Line 4 North, 2012 - ZBA -04 ( Fraccaro).
Councillor Crawford called the meeting to order at 10:16 a.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 34, R.S.O. 1990
c. P.13, to obtain public comment with respect to proposed Amendment to Zoning By -law,
Application 2012 - ZBA -04 ( Fraccaro), Concession 4, East Part of Lot 13, municipally known
as 5094 Line 4 North, Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on July 19, 2012 and two signs posted on the subject property on July 19,
2012.
The following correspondence was received at the meeting: Sean Shields, undated; Art and
Doris Wiebe, undated; Dr. Patricia Lechten, Allandale Veterinary Hospital Professional
Corporation dated August 14, 2012; Fred and Karen Pyziak, undated; Sonny Birring dated
August 13, 2012; Jill Esmonde, undated; Chris and Laurel Giasson, undated; Georgina
Stafford, undated; Kim Fraser, Canadian Kennel Club dated August 13, 2012; Melissa
Maidment, dated August 10, 2012; James Malkos, dated August 10, 2012; Marilyn Minos,
undated; Michele and Allan Holm, undated; Mina Capitano, undated; Olga Vitti, undated;
Rita Potestio and Mazen Khosho, undated; Jamie & Vicky (no last name provided),
undated; The Bek Family, undated; Sara Ayres and Peter Sponagle, dated August 10,
2012.
Glenn White, Manager of Planning, explained the purpose and effect of the proposed
amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: Lorys Fraccaro; Alana Decharette.
Councillor Crawford advised that written submissions will be received at the Township
office until August 31, 2012 and that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's website.
There being no further comments or questions, the meeting adjourned at 10:40 a.m.
Page 14 of 38
Council Meeting Minutes —August 15, 2012.
b) Proposed Zoning By -Law Amendment, Township of Oro - Medonte, 2012 - ZBA -05
(Township of Oro - Medonte).
Councillor Crawford called the meeting to order at 10:41 a.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to proposed Amendment to Zoning
By -law, Application 2012 - ZBA -05 (Township of Oro - Medonte), Township of Oro -
Medonte.
Notice of the Public Meeting was posted on the Township's website and placed in the
newspaper on July 18, 2012.
The following correspondence was received at the meeting: None.
Glenn White, Manager of Planning, explained the purpose and effect of the proposed
amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: Andrea Walli; Ken Elshaw.
Councillor Crawford advised that written submissions will be received at the Township
office until August 24, 2012 and that no additional deputations to Council will be
permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review through the Township's website.
There being no further comments or questions, the meeting adjourned at 11:01 a.m.
Council recessed at 11:09 a.m. for a flag raising ceremony and reconvened at 11:40 a.m.
Page 15 of 38
Council Meeting Minutes —August 15, 2012.
c) Proposed Zoning By -Law Amendment, Concession 3, East Part Lot 28, municipally
known as 1753 Ridge Road West, 2012- ZBA -06 ( Biouckzadeh) [Refer to Items 10m)j
and 15n).
Councillor Crawford called the meeting to order at 11:40 a.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to proposed Amendment to Zoning
By -law, Application 2012 - ZBA -06 ( Biouckzadeh), Concession 3, East Part Lot 28,
municipally known as 1753 Ridge Road West, Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on July 4, 2012 and two signs posted on the subject property on July 4,
2012.
The following correspondence was received at the meeting: G.W. Jorden, Planning
Consultants Limited, dated August 9, 2012; Simcoe County School Board, dated July 4,
2012; Lake Simcoe Region Conservation Authority, dated August 13, 2012.
Alan Wiebe, Intermediate Planner, explained the purpose and effect of the proposed
amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendments: Jerry Jorden, Philippe Lamadeleine, Fereba Zahra Assadian
Biouckzadeh.
Councillor Crawford advised that all matters will be considered before reaching a
decision and that no additional deputations to Council will be permitted with respect to
the proposed amendment.
A digital recording of the meeting is available for review through the Township's website.
There being no further comments or questions, the meeting adjourned at 10:40 a.m.
Mayor H.S. Hughes assumed the Chair.
Items 10m) and 15n) were dealt with at this time.
Page 16 of 38
Council Meeting Minutes —August 15, 2012.
9. DEPUTATIONS:
a) Peter Head, re: Reconstruction of Line 9 South Boat Launch.
A PowerPoint presentation was presented.
Motion No. C120815 -27
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the PowerPoint presentation and verbal information presented by Peter Head, re:
Reconstruction of Line 9 South Boat Launch be received.
2. And That staff report back on the matter.
Carried.
b) Wayne Whitechurch, Whitechurch Towing, re: Anticipated Changes to Towing Fees and
Related Matters [Refer to Items 10c) and 15d)].
Motion No. C120815 -28
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the verbal information presented by Wayne Whitechurch, Whitechurch Towing, re:
Anticipated Changes to Towing Fees and Related Matters be received and considered in
conjunction with Item 10c) Report No. CS 2012 -025, Doug Irwin, Director of Corporate
Services /Clerk, re: Towing By -Law Review.
Carried.
Items 10c) and 15d) were dealt with at this time
c) Debbie Cole -Gauer and Chris Gauer, re: Request for Encroachment Agreement to
Unopened Portion of Line 8 South, Adjacent to 131 Lakeshore Road East.
A PowerPoint presentation was presented.
Motion No. C120815 -29
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the PowerPoint presentation, verbal information and correspondence dated August 1,
2012 and presented by Debbie Cole- Gauer, re: Request for Encroachment Agreement to
Unopened Portion of Line 8 South, Adjacent to 131 Lakeshore Road East be received.
2. And That staff report back on the request.
Carried.
Page 17 of 38
Council Meeting Minutes — August 15, 2012.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. F12012 -17, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Knox Presbyterian Cemetery Care & Maintenance Fund.
Motion No. C120815 -30
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. F12012 -17, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO,
re: Knox Presbyterian Cemetery Care & Maintenance Fund be received and adopted.
2. And That the Director of Finance proceed accordingly.
Carried.
b) Report No. FI 2012 -18, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts — July 31, 2012.
Motion No. C120815 -31
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. Fl 2012 -18, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO,
re: Statement of Accounts — July 31, 2012 be received for information only.
2. And That the accounts for the month of July 2012 totalling $2,027,852.29 be received.
Carried.
c) Report No. CS 2012 -025, Doug Irwin, Director of Corporate Services /Clerk, re: Towing
By -Law Review [Refer to Item 15d)].
Motion No. C120815 -32
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. CS2012 -025, Doug Irwin, Director of Corporate Services /Clerk, re:
Towing By -Law Review be received and adopted.
2. And That By -Law No. 2012 -143, Being a By -Law to License and Regulate Towing
Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By- Law") and to
Repeal By -law No. 2011 -093 be brought forward for Council's consideration.
Carried.
Page 18 of 38
Council Meeting Minutes — August 15, 2012.
d) Doug Irwin, Director of Corporate Services /Clerk, re: Remuneration By -law No. 2011-
012.
Motion No. C120815 -33
Moved by Meyer, Seconded by Evans
Be it resolved
1. That Report No.CS2012 -027, Doug Irwin, Director of Corporate Services /Clerk, re:
Council Remuneration be received and adopted.
2. That Policy # POL -TR -01 be rescinded.
3. That the annual remuneration for Members of Council shall be subject to escalation
factors as stipulated in the Remuneration By -law.
4. That an additional escalation factor be included in the Remuneration By -law, being:
- Or the cost of living adjustment provided to bargaining unit excluded staff for the
current year.
5. And That the Clerk bring forward the appropriate By -law for Council's consideration.
Carried.
e) Doug Irwin, Director of Corporate Services /Clerk, re: Criteria for Calling Special Council
Meetings.
Motion No. C120815 -34
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the information presented by Doug Irwin, Director of Corporate Services /Clerk, re:
Criteria for Calling Special Council Meetings be received.
Carried.
f) Report No. CS12012 -04, Donna Hewitt, Director Corporate & Strategic Initiatives, re:
Request for Proposal (RFP) for Corporate Legal Services.
Motion No. C120815 -35
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CS12012 -04, Donna Hewitt, Director of Corporate & Strategic
Initiatives, re: Request for Proposal (RFP) for Corporate Legal Services be received and
adopted.
2. That Council approves the awarding of the Township legal services to the legal firms
identified in Report No. CS12012 -04.
3. That the Clerk bring forward the appropriate By -Laws for Council's consideration.
4. And That the law firms that submitted RFPs be advised of Council's decision under the
Director of Corporate & Strategic Initiatives' signature.
Carried.
Page 19 of 38
Council Meeting Minutes — August 15, 2012.
g) Report No. TES2012 -23, Jerry Ball, Director of Transportation and Environmental
Services, re: Request for Additional Streetlights on Line 2 South in Shanty Bay.
Motion No. C120815 -36
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. TES2012 -23, Jerry Ball, Director of Transportation and Environmental
Services, re: Request for Additional Streetlights on Line 2 South in Shanty Bay be
received and adopted.
2. And That the additional streetlights requested on Line 2 South, in Shanty Bay, be
installed and funded from the streetlight reserve for the Shanty Bay area.
Carried.
h) Report No. DS 2012 -038, Andria Leigh, Director of Development Services, re: Request
for Extension of Draft Plan Approval, Plan of Subdivision Application 2004 - SUB -02,
Robert White (Thatcher) — Moonstone Road East Part of Lot 15, Concession 9
(Medonte) Township of Oro - Medonte.
Motion No. C120815 -37
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS 2012 -038, Andria Leigh, Director of Development Services, re:
Request for Extension of Draft Plan Approval, Plan of Subdivision Application 2004 -
SUB-02, Robert White (Thatcher) — Moonstone Road East Part of Lot 15, Concession 9
(Medonte) Township of Oro - Medonte be received and adopted.
2. That Council approves the request for an extension to draft plan approval for Robert
White (former Thatcher Subdivision) 2004 - SUB -02 for a period of three years.
3. And That the owner be advised of Council's decision under the Director of Development
Services' signature.
Carried.
i) Report No. DS2012 -039, Andria Leigh, Director of Development Services, re: Building
Permit Activity Summary January to June 2012.
Motion No. C120815 -38
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. DS2012 -039, Andria Leigh, Director of Development Services, re:
Building Permit Activity Summary January to June 2012 be received for information
purposes.
Carried.
Page 20 of 38
Council Meeting Minutes — August 15, 2012.
j) Report No. DS2012 -040, Andria Leigh, Director of Development Services, re:
Landscapes — Laurelview Phase 1, Certificate of Maintenance and Final Acceptance
(Aboveground Services) [Refer to Items 15 a), and b).
Motion No. C120815 -39
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2012 -040, Andria Leigh, Director of Development Services, re:
Landscapes — Laurelview Phase 1, Certificate of Maintenance and Final Acceptance
(Aboveground Services) be received and adopted.
2. That the Township issue the Certificate of Maintenance and Final Acceptance
(Aboveground Services) for Landscapes at Horseshoe Valley Phase 1 (Laurel View
Homes) Subdivision dated June 19, 2012, Registered Plan M -741.
3. That the appropriate By -Laws to assume Landscapes Drive, Tanglewood Crescent and
Oakmont Avenue, and for the Certificate of Maintenance and Final Acceptance
(Aboveground Services) be brought forward for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
k) Report No. DS2012 -041, Andria Leigh, Director of Development Services, re: Site Plan
Agreement (Denise Roxanne Kwang Lee) 2011 - SPA -02, Part West %2 Lot 24,
Concession 10, as in RO440640 Secondly; Oro - Medonte; Being all of PIN 58560 -0015
LT (Former Township of Oro) [Refer to Items 15i) and j)].
Motion No. C120815 -40
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS2012 -041, Andria Leigh, Director of Development Services, re: Site
Plan Agreement (Denise Roxanne Kwang Lee) 2011 - SPA -02, Part West' /2 Lot 24,
Concession 10, as in RO440640 Secondly; Oro - Medonte; Being all of PIN 58560 -0015
LT (Former Township of Oro) be received and adopted.
2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Denise
Roxanne Kwang Lee to permit the construction of detached accessory buildings,
relocation of access and signage associated with a "home industry" and construction of
an addition to the existing single detached dwelling;
3. That the appropriate By -laws for the Site Plan Agreement and to remove the Holding
Provision applying to the lands described as Part West 1/2 Lot 24, Concession 10, as in
RO440640; respectively, be brought forward for Council's consideration;
4. And That the owner be notified of Council's decision under the Director of Development
Services' signature.
Carried.
Page 21 of 38
Council Meeting Minutes — August 15, 2012.
1) Report No. DS2012 -042, Andria Leigh, Director of Development Services, re: Site Plan
Agreement (Michael Duns and Alissa Churchill) 2012 - SPA -12, Part of Lot 25, Concession
10, Oro, Being Part 1, Plan 51 R- 36518, Being all of PIN 58560 -0162 LT (Former
Township of Oro) [Refer to Items 15 1) and m).
Motion No. C120815 -41
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS 2012 -042, Andria Leigh, Director of Development Services, re: Site
Plan Agreement (Michael Duns and Alissa Churchill) 2012 - SPA -12, Part of Lot 25,
Concession 10, Oro, Being Part 1, Plan 51R- 36518, Being all of PIN 58560 -0162 LT
(Former Township of Oro) be received and adopted.
2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Michael
Duns and Alissa Churchill to permit the construction of a single detached dwelling.
3. That the appropriate By -laws for the Site Plan Agreement and to remove the Holding
Provision applying to the lands described as Part of Lot 25, Concession 10, being Part 1
on RP 51 R- 36518, respectively, be brought forward for Council's consideration.
4. And That the owner be notified of Council's decision under the Director of Development
Services' signature.
Carried.
m) Report No. DS2012 -043, Andria Leigh, Director of Development Services, re: Proposed
Zoning By -law Amendment Application 2012 - ZBA -06 (Mohammad Biouckzadeh and
Zahra Assadian) Concession 3, East Part Lot 28, 1753 Ridge Road West (Oro),
Township of Oro - Medonte [Refer to Item 15n)].
Motion No. C120815 -42
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS2012 -043, Andria Leigh, Director of Development Services, re:
Proposed Zoning By -law Amendment Application 2012 - ZBA -06 (Mohammad
Biouckzadeh and Zahra Assadian) Concession 3, East Part Lot 28, 1753 Ridge Road
West (Oro), Township of Oro - Medonte be received and adopted.
2. That Zoning By -law Amendment Application 2012 - ZBA -06 for Mohammad Biouckzadeh
and Zahra Assadian, to amend Zoning By -law 97 -95, as amended, for the lands
described as Concession 3, East Part Lot 28, 1753 Ridge Road West, on Schedule A2
from the Agricultural /Rural (A/RU) Zone and Shoreline Residential (SR) Zone to a site -
specific zone to establish a site - specific standard for a new boathouse on the property,
permitting a height above the average high water mark of Lake Simcoe of 6.84 metres,
be approved.
3. That the appropriate By -Law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
Page 22 of 38
Council Meeting Minutes —August 15, 2012.
n) Report No. DS2012 -044, Andria Leigh, Director of Development Services, re: Proposed
Modified County of Simcoe Official Plan — Township Review Comments.
Motion No. C120815 -43
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. DS2012 -044, Andria Leigh, Director of Development Service re: Proposed
Modified County of Simcoe Official Plan — Township Review Comments be received and
adopted; and
2. That Township staff be directed to send a letter to the County of Simcoe outlining the
Township's comments with the Proposed Modified Simcoe County Official Plan.
Carried.
o) Report No. RC2012 -17, Shawn Binns, Director of Recreation and Community Services, re:
Craighurst Community Hall — Update.
Motion No. C120815 -44
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2012 -17, Shawn Binns, Director of Recreation and Community
Services, re: Craighurst Community Hall — Update be received and adopted.
2. That an upwards funding requirement of $12,000 to dismantle and dispose of the facility be
approved and financed through the budget stabilization reserve.
3. That staff consult with the Craighurst community to investigate ways and means to preserve
and recognize the history of the Community Hall.
4. And That the Recreation Technical Support Group develops a broad community
consultation program to obtain input on advancing the recommendations emanating from
the Strategic Facility Plan for Council's consideration.
Carried.
p) Report No. RC2012 -19, Shawn Binns, Director of Recreation and Community Services, re:
Advertising Sales — Recreation and Community Services Brochure and Oro - Medonte
Community Arena [Refer to Items 150) and 15)p].
Motion No. C120815 -45
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. RC2012 -19, Shawn Binns, Director of Recreation and Community
Services, re: Advertising Sales — Recreation and Community Services Brochure and Oro -
Medonte Community Arena be received and adopted.
2. That the fees and charges outlined in Report No. RC2012 -19 be approved.
3. And that the appropriate By -Laws be brought forward for Council's consideration.
Carried.
Page 23 of 38
Council Meeting Minutes — August 15, 2012.
q) Report No. RC2012 -20, Shawn Binns, Director of Recreation and Community Services,
Bidwell Estates Parkland — Forest Management.
Motion No. C120815 -46
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. RC2012 -20, Shawn Binns, Director of Recreation and Community
Services, Bidwell Estates Parkland — Forest Management be received and adopted.
2. That Council approve the prescription for forest management and selective harvesting
of red pine within the 26 Maple Ridge Road and 2465 Bidwell Road properties.
3. That the County of Simcoe be authorized to execute a contract with Miller Lumber for
$68,310 as identified in County of Simcoe Tender Oro 12 -07 -001.
4. That the County of Simcoe be authorized to manage the contract on the Township's
behalf.
5. That the revenue from the contract be transferred to the Parkland Reserve Fund.
6. That notification be provided to the community.
7. And That a community information meeting be held on site to discuss the County's
silviculture program, the benefits of the proposal and address any concerns within the
community.
Carried.
r) Report No. HR 2012 -002, Tamara Obee, Manager Health & Safety, Human Resources,
re: Holiday Shutdown.
Motion No. C120815 -47
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. HR2012 -002, Tamara Obee, Manager Health & Safety, Human
Resources, re: Holiday Shutdown be received and adopted.
2. That the Township Administration Centre and Oro - Medonte Fire Headquarters be
closed from 4:30 p.m. Friday, December 21 st, 2012 to 8:30 a.m. Wednesday, January
2nd, 2013.
3. And that Staff and the Public be notified accordingly.
Carried.
Page 24 of 38
Council Meeting Minutes —August 15, 2012.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence dated July 4, 2012 from R.A. (Rick) Philbin,
Superintendent, Commander, Municipal Policing Bureau, Ontario Provincial Police, re:
Ontario Association of Police Services Board Training - September 13 & 14, 2012.
Motion No. C120815 -48
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated July 4, 2012 from R.A. (Rick) Philbin, Superintendent,
Commander, Municipal Policing Bureau, Ontario Provincial Police, re: Ontario
Association of Police Services Board Training - September 13 & 14, 2012 and
presented by Mayor H.S. Hughes be received.
2. That Deputy Mayor Hough be authorized to attend the Ontario Association of Police
Services Board Training - September 13 & 14, 2012.
3. And That the CAO's Office register the attendees accordingly.
Carried.
b) Mayor H.S. Hughes, correspondence dated December, 2011 from Marj Mossman re:
Request for Letter of Endorsement, Lake Simcoe as a Heritage Lake [from December
14, 2011] and correspondence dated June 28, 2012 from Gayle Wood, CAO, Lake
Simcoe Region Conservation Authority.
Motion No. C120815 -49
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the correspondence dated December, 2011 from Marj Mossman re: Request for
Letter of Endorsement, Lake Simcoe as a Heritage Lake [from December 14, 2011] and
correspondence dated June 28, 2012 from Gayle Wood, CAO, Lake Simcoe Region
Conservation Authority and presented by Mayor H.S. Hughes be received.
2. And That the Township of Oro - Medonte supports the Lake Simcoe Region
Conservation Authority's position on this matter provided that it does not result in
additional costs to the member municipalities.
Carried.
Page 25 of 38
Council Meeting Minutes —August 15, 2012.
c) Councillor Coutance, re: Invitation to Simcoe County Farm Fresh's 5th Annual "Savour
Simcoe" - Sunday, August 26, 2012.
Motion No. C120815 -50
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the information presented by Councillor Coutance, re: Invitation to Simcoe County
Farm Fresh's 5th Annual "Savour Simcoe" - Sunday, August 26, 2012 be received.
2. That Mayor H.S. Hughes and Councillors Lancaster and Coutanche be authorized to
attend.
3. And That the CAO's Office acquire the appropriate tickets.
Carried.
d) Councillor Lancaster, Resolution 12 -234, Municipality of Grey Highlands, re:
Reimbursement of Legal Funds Relating to the Green Energy Act.
Motion No. C120815 -51
Moved by Lancaster, Seconded by Hough
Be it resolved that the motion with respect to Councillor Lancaster, Resolution 12 -234,
Municipality of Grey Highlands, re: Reimbursement of Legal Funds Relating to the Green
Energy Act be deferred.
Carried.
Motion No. C120815 -52
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the information presented by Councillor Lancaster, re: Resolution 12 -234,
Municipality of Grey Highlands, re: Reimbursement of Legal Funds Relating to the
Green Energy Act be received.
2. That the Council of the Township of Oro - Medonte supports the Municipality of Grey
Highlands request of the Province to reimburse for funds paid to the Courts for legal
challenges concerning the loss of Municipal rights.
3. That the Province provide the same consideration for any municipality experiencing
similar issues.
4. And That Dalton McGuinty, Premier of Ontario, Garfield Dunlop, MPP Simcoe North and
the Municipality of Grey Highlands be advised of Council's decision under the Mayor's
signature.
Deferred.
Page 26 of 38
Council Meeting Minutes — August 15, 2012.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public
• Moonstone Park and Recreation Committee Annual Corn Roast, Ramey Memorial
Park, 5464 Line 8 North, Moonstone - August 18, 2012 4:30 p.m.
• Carley Community Hall, Centennial Celebration and Official Recognition Event of
the Ontario Trillium Foundation Grant, Saturday, August 18, 2012 12:30 p.m., 396
Warminster Sideroad, between Line 8 and Line 9 (north of Horseshoe Valley Road).
b) Minutes of the Severn Sound Source Protection Authority meeting held on April 19,
2012.
Staff Recommendation: Receive.
c) Minutes of the Severn Sound Environmental Association meeting held on April 19, 2012.
Staff Recommendation: Receive.
d) Minutes of the Sustainability Plan Steering Committee, Sustainable Severn Sound
meeting held on July 6, 2012.
Staff Recommendation: Receive.
e) Minutes of the Barrie Public Library Board meetings held on April 26, 2012 and May 24,
2012.
Staff Recommendation: Receive.
f) Minutes of the Midland Library Board meeting held on June 8, 2012.
Staff Recommendation: Receive.
g) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting
held on June 19, 2012.
Staff Recommendation: Receive.
h) Correspondence dated July 18, 2012 from Tony Katarynych, Orillia & Area Physician
Recruitment & Retention Committee, re: Overview of Program Activity and Financial
Performance.
Staff Recommendation: Receive.
i) Highlights of the Lake Simcoe Region Conservation Authority meeting held on June 22,
2012.
Staff Recommendation: Receive.
j) Minutes of the Nottawasaga Valley Conservation Authority meeting held on June 22,
2012 and highlights of meeting held on July 27, 2012.
Staff Recommendation: Receive.
k) Correspondence dated July 10, 2012 from Wayne R. Wilson, Nottawasaga Valley
Conservation Authority, re: 2011 Annual Report.
Staff Recommendation: Receive.
Page 27 of 38
Council Meeting Minutes —August 15, 2012.
1) Correspondence dated June 14, 2012 from Don Campbell, Oro Agriculture Society, re:
Use of Old Town Hall and Township Garage, Oro World's Fair, September 14 and 15,
2012.
Staff Recommendation: Receive.
m) Correspondence dated July 5, 2012 from The Honourable Gary Goodyear, Ministry of
State (Science and Technology) (Federal Economic Development Agency for Southern
Ontario).
Staff Recommendation: Receive.
n) Correspondence dated July 23,2012 from Barbara Hall, Chief Commissioner, Ontario
Human Rights Commission, re: 50th Anniversary of Ontario's Human Rights Code.
Staff Recommendation: Receive.
o) Correspondence dated August 3, 2012 from Michael Gravelle, Minister of Natural
Resources, re: Top Aggregate Producing Municipalities of Ontario.
Staff Recommendation: Receive.
Motion No. C120815 -53
Moved by Crawford, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
Moonstone Park and Recreation Committee Annual Corn Roast, Ramey Memorial
Park, 5464 Line 8 North, Moonstone - August 18, 2012 4:30 p.m.
Carley Community Hall, Centennial Celebration and Official Recognition Event of the
Ontario Trillium Foundation Grant, Saturday, August 18, 2012 12:30 p.m., 396
Warminster Sideroad, between Line 8 and Line 9 (north of Horseshoe Valley Road).
b) Minutes of the Severn Sound Source Protection Authority meeting held on April 19,
2012.
Received.
c) Minutes of the Severn Sound Environmental Association meeting held on April 19,
2012.
Received.
d) Minutes of the Sustainability Plan Steering Committee, Sustainable Severn Sound
meeting held on July 6, 2012.
Received.
e) Minutes of the Barrie Public Library Board meetings held on April 26, 2012 and May 24,
2012.
Received.
Page 28 of 38
Council Meeting Minutes —August 15, 2012.
f) Minutes of the Midland Library Board meeting held on June 8, 2012.
Received.
g) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting
held on June 19, 2012.
Received.
h) Correspondence dated July 18, 2012 from Tony Katarynych, Orillia & Area Physician
Recruitment & Retention Committee, re: Overview of Program Activity and Financial
Performance.
Received.
i) Highlights of the Lake Simcoe Region Conservation Authority meeting held on June 22,
2012.
Received.
j) Minutes of the Nottawasaga Valley Conservation Authority meeting held on June 22,
2012 and highlights of meeting held on July 27, 2012.
Received.
k) Correspondence dated July 10, 2012 from Wayne R. Wilson, Nottawasaga Valley
Conservation Authority, re: 2011 Annual Report.
Received.
1) Correspondence dated June 14, 2012 from Don Campbell, Oro Agriculture Society, re:
Use of Old Town Hall and Township Garage, Oro World's Fair, September 14 and 15,
2012.
Received.
m) Correspondence dated July 5, 2012 from The Honourable Gary Goodyear, Ministry of
State (Science and Technology) (Federal Economic Development Agency for Southern
Ontario).
Received.
n) Correspondence dated July 23,2012 from Barbara Hall, Chief Commissioner, Ontario
Human Rights Commission, re: 50th Anniversary of Ontario's Human Rights Code.
Received.
o) Correspondence dated August 3, 2012 from Michael Gravelle, Minister of Natural
Resources, re: Top Aggregate Producing Municipalities of Ontario.
Received.
Carried.
Page 29 of 38
Council Meeting Minutes — August 15, 2012.
13. COMMUNICATIONS:
a) Correspondence dated July 9, 2012 from Bob Chiarelli, Minister, Ministry of
Infrastructure, Ministry of Transportation, re: Proposed Intensification and Density
Targets for the Township of Oro - Medonte.
Motion No. C120815 -54
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated July 9, 2012 from Bob Chiarelli, Minister, Ministry of
Infrastructure, Ministry of Transportation, re: Proposed Intensification and Density
Targets for the Township of Oro - Medonte be received.
Carried.
b) Correspondence received July 23, 2012 from Ashley Spizziri, Scarlett House Catering,
re: International Mountain Bike Association (IMBA) Ontario's Trailblazing Festival,
Request for a Municipally Significant Designation, August 18 -19, 2012.
Motion No. C120815 -55
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence from Ashley Spizziri, Scarlett House Catering and information
presented by Shawn Binns, Director of Recreation and Community Services, re:
International Mountain Bike Association (IMBA) Ontario's Trailblazing Festival, Request
for a Municipally Significant Designation, August 18 -19, 2012 to be held at Hardwood
Ski and Bike be received.
2. That the Council of the Township of Oro - Medonte designates the International Mountain
Bike Association (IMBA) Ontario's Trailblazing Festival at Hardwood Ski and Bike to be
a "municipally significant" event.
3. And that the applicant be advised immediately, under the Mayor's signature, to assist
them in their application to the Alcohol Gaming Commission of Ontario.
Carried.
Page 30 of 38
Council Meeting Minutes — August 15, 2012.
c) Correspondence dated July 30, 2012 from Dave Parks, County of Simcoe, re: Notice of
Funding Commitment, Trails Connecting Communities Program 2012, Oro - Medonte Rail
Trail Resurfacing & Bridge Repair Project - Year 2.
Motion No. C120815 -56
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated July 30, 2012 from Dave Parks, County of
Simcoe, re: Notice of Funding Commitment, Trails Connecting Communities Program 2012,
Oro - Medonte Rail Trail Resurfacing & Bridge Repair Project -Year 2 be received.
Carried.
d) Correspondence dated August 2, 2012 from Marco Campana, Outreach & Learning
Coordinator, re: Fall Classic 5km /10km Road Race, Saturday, October 13, 2012,
9:OOam- 1:OOpm, 15/16 Sideroad, between Line 7 North and Line 11 North .
Motion No. C120815 -57
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated August 2, 2012 from Marco Campana, Outreach &
Learning Coordinator, Mountain Equipment Co -op, re: Summer Classic 5km /10km Road
Race, Saturday, October 13, 2012, 9:OOam- 1:OOpm, 15/16 Sideroad, between Line 7
North and Line 11 North be received.
2. That the applicant work with the Director of Transportation and Environmental Services
and the Chief Municipal Law Enforcement Officer with respect to signage and parking.
3. That the applicant provide proof of insurance naming the Township of Oro - Medonte as
a third party in the amount of $5,000,000.00.
4. That the applicant provides appropriate approval from the Ontario Provincial Police.
5. That the applicant provides appropriate notification to the Township Fire & Emergency
Services and Municipal Law Enforcement Officers, residents and businesses affected.
6. That the applicant works with the Oro - Medonte Chamber of Commerce to promote local
businesses and area accommodations.
7. And That the applicant be advised of Council's decision under the Director of Recreation
and Community Services' signature.
Carried.
Page 31 of 38
Council Meeting Minutes —August 15, 2012.
e) Correspondence dated August 3, 2012 from Andrea Walli, re: Request to Waive
Refundable Fees for Official Plan Amendment and Zoning By -Law Amendment
Applications.
Motion No. C120815 -58
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated August 3, 2012 from Andrea Walli, re: Request to
Waive Refundable Fees for Official Plan Amendment and Zoning By -Law Amendment
Applications be received.
2. That the request to waive the refundable portion of the required fees for Official Plan
and Zoning By -law Amendment Applications in the amount of $2,400.00 be denied.
3. That the applicant be requested to submit all required fees for the Official Plan and
Zoning By -Law Amendment Applications.
4. And That the applicant be notified of Council's decision under the Director of Corporate
Services /Clerk's signature.
Defeated.
Motion No. C120815 -59
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated August 3, 2012 from Andrea Walli, re: Request to
Waive Refundable Fees for Official Plan Amendment and Zoning By -Law Amendment
Applications be received.
2. That the request to waive the refundable portion of the required fees for Official Plan
and Zoning By -law Amendment Applications in the amount of $2,400.00 be approved.
3. And That the applicant be notified of Council's decision under the Director of Corporate
Services /Clerk's signature.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 32 of 38
Council Meeting Minutes —August 15, 2012.
15. BY -LAWS:
a) By -Law No. 2012 -140, Being a By -Law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground Services) for Laurel View Homes -
Landscapes at Horseshoe Valley — Phase 1, Registered Plan 51 M -741.
b) By -Law No. 2012 -141, A By -law to Assume and Establish Highways Within the
Township of Oro - Medonte Landscapes Drive from Highland Drive to Tanglewood
Crescent 51 M -741, Tanglewood Crescent from Landscapes Drive to Oakmont Avenue
M51 -741, Oakmont Avenue 5M -741.
c) By -Law No. 2012 -142, A By -Law to Authorize the Execution of an Agreement Between
the Township of Oro - Medonte and Peak Engineering & Construction Ltd., for the
Warminster Water Reservoir Upgrades (Contract No. 60247297).
d) By -Law No. 2012 -143, Being a By -Law to License and Regulate Towing Companies,
Tow Truck Owners and Tow Truck Drivers ( "Towing By- Law ") and to Repeal By -law
No. 2011 -093.
e) By -Law No. 2012 -144, A By -law to Appoint a Chief Building Official and Repeal By -law
2012 -125.
f) By -Law No. 2012 -145, A By -law to Appoint Building Inspectors and Repeal By -Law
Nos. 2010 -201, 2012 -107 and 2012 -129.
g) By -Law No. 2012 -146, Being a By -law to Amend By -Law No. 2012 -090, "Being a By-
Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers ".
h) By -Law No. 2012 -147, A By -law to Authorize the Execution of a Lease Agreement
Between The Corporation of the Township of Oro - Medonte and Point to Point
Broadband Inc. (Block 54, Plan 51 M -726 — 2565 Bidwell Road).
i) By -Law No. 2012 -148, A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and Denise
Roxanne Kwang Lee described as lands as follows: PART WEST Y2 LOT 24, CON 10,
AS IN R0440640 SECONDLY;ORO- MEDONTE, 551 LINE 9 SOUTH, as in 58560-
0015 LT, ROLL # 4346- 010 - 010 - 01300, TOWNSHIP OF ORO- MEDONTE, COUNTY
OF SIMCOE.
j) By -Law No. 2012 -149, A By -law to remove the Holding symbol On lands described as
follows: Part West Y2 Lot 24, Con 10, as in R0440640 Second ly;ORO- MEDONTE, 551
LINE 9 SOUTH, as in 58560 -0015 LT, ROLL # 4346- 010 - 010 - 01300, Township of Oro -
Medonte, County of Simcoe.
k) By -Law No. 2012 -150, A By -law to Authorize the Execution of the Memorandum of
Understanding Between the Township of Oro - Medonte and Ontario Provincial Police
(OPP) (Special Events at Mount St. Louis Moonstone).
Page 33 of 38
Council Meeting Minutes —August 15, 2012.
1) By -Law No. 2012 -151, A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and Michael
Stacy Duns and Alyssa Rose Churchill described as lands as follows: Part of Lot 25,
Concession 10, Being Part 1, Plan 51 R36518, as in 58560 -0162 LT, ROLL # 43 -46-
010- 010 - 01710, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE.
m) By -Law No. 2012 -152, A By -law to remove the Holding symbol On lands described as
follows: Part of Lot 25, Concession 10, Being Part 1, Plan 51 R36518, Township of Oro -
Medonte, County of Simcoe, Roll # 4346- 010 - 010 - 01710.
n) By -Law No. 2012 -153, A By -law to amend the zoning provisions On lands described as
follows: Concession 3, East Part of Lot 28, 1753 Ridge Road West, Township of Oro -
Medonte, County of Simcoe, Roll # 4346- 020 - 007 - 21400.
o) By -Law No. 2012 -154, A By -law to Repeal By -law No. 2011 -049, being A By -law to
Authorize the Execution of a Contract Between The Township or Oro - Medonte and The
Oro - Medonte Chamber of Commerce.
p) By -Law No. 2012 -155, A By -Law to Amend By -Law, 2012 -062, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -law).
Motion No. C120815 -60
Moved by Coutanche, Seconded by Meyer
d) Be it resolved that By -Law No. 2012 -143, Being a By -Law to License and Regulate
Towing Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By- Law ") and
to Repeal By -law No. 2011 -093 be read a first, second and third time, be engrossed by
Clerk, signed and sealed by the Mayor.
Carried.
Motion No. C120815 -61
Moved by Lancaster, Seconded by Crawford
n) Be it resolved that By -Law No. 2012 -153, A By -law to amend the zoning provisions On
lands described as follows: Concession 3, East Part of Lot 28, 1753 Ridge Road West,
Township of Oro - Medonte, County of Simcoe, Roll # 4346- 020 - 007 -21400 be read a
first, second and third time, be engrossed by Clerk, signed and sealed by the Mayor.
Carried.
Page 34 of 38
Council Meeting Minutes — August 15, 2012.
Motion No. C120815 -62
Moved by Coutanche, Seconded by Meyer
Be it resolved that Rule 3.7 of Procedural By -law 2011 -011 be suspended in order to allow
the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Motion No. C120815 -63
Moved by Lancaster, Seconded by Evans
Be it resolved that the following by -laws:
a) By -Law No. 2012 -140, Being a By -Law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground Services) for Laurel View Homes -
Landscapes at Horseshoe Valley — Phase 1, Registered Plan 51 M -741.
b) By -Law No. 2012 -141, A By -law to Assume and Establish Highways Within the
Township of Oro - Medonte Landscapes Drive from Highland Drive to Tanglewood
Crescent 51 M -741, Tanglewood Crescent from Landscapes Drive to Oakmont Avenue
M51 -741, Oakmont Avenue 5M -741.
c) By -Law No. 2012 -142, A By -Law to Authorize the Execution of an Agreement Between
the Township of Oro - Medonte and Peak Engineering & Construction Ltd., for the
Warminster Water Reservoir Upgrades (Contract No. 60247297).
e) By -Law No. 2012 -144, A By -law to Appoint a Chief Building Official and Repeal By -law
2012 -125.
f) By -Law No. 2012 -145, A By -law to Appoint Building Inspectors and Repeal By -Law
Nos. 2010 -201, 2012 -107 and 2012 -129.
g) By -Law No. 2012 -146, Being a By -law to Amend By -Law No. 2012 -090, "Being a By-
Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers ".
h) By -Law No. 2012 -147, A By -law to Authorize the Execution of a Lease Agreement
Between The Corporation of the Township of Oro - Medonte and Point to Point
Broadband Inc. (Block 54, Plan 51 M -726 — 2565 Bidwell Road).
i) By -Law No. 2012 -148, A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and Denise
Roxanne Kwang Lee described as lands as follows: PART WEST Y2 LOT 24, CON 10,
AS IN RO440640 SECONDLY;ORO- MEDONTE, 551 LINE 9 SOUTH, as in 58560-
0015 LT, ROLL # 4346- 010 - 010 - 01300, TOWNSHIP OF ORO- MEDONTE, COUNTY
OF SIMCOE.
Page 35 of 38
Council Meeting Minutes — August 15, 2012.
j) By -Law No. 2012 -149, A By -law to remove the Holding symbol On lands described as
follows: Part West Y2 Lot 24, Con 10, as in R0440640 Secondly;ORO- MEDONTE, 551
LINE 9 SOUTH, as in 58560 -0015 LT, ROLL # 4346- 010 - 010 - 01300, Township of Oro -
Medonte, County of Simcoe.
k) By -Law No. 2012 -150, A By -law to Authorize the Execution of the Memorandum of
Understanding Between the Township of Oro - Medonte and Ontario Provincial Police
(OPP) (Special Events at Mount St. Louis Moonstone).
1) By -Law No. 2012 -151, A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and Michael
Stacy Duns and Alyssa Rose Churchill described as lands as follows: Part of Lot 25,
Concession 10, Being Part 1, Plan 51 R36518, as in 58560 -0162 LT, ROLL # 43 -46-
010- 010 - 01710, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE.
m) By -Law No. 2012 -152, A By -law to remove the Holding symbol On lands described as
follows: Part of Lot 25, Concession 10, Being Part 1, Plan 51 R36518, Township of Oro -
Medonte, County of Simcoe, Roll # 4346- 010 - 010 - 01710.
o) By -Law No. 2012 -154, A By -law to Repeal By -law No. 2011 -049, being A By -law to
Authorize the Execution of a Contract Between The Township or Oro - Medonte and The
Oro - Medonte Chamber of Commerce.
p) By -Law No. 2012 -155, A By -Law to Amend By -Law, 2012 -062, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -law).
be read a first, second and third time, be engrossed by Clerk, signed and sealed by the
Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C120815 -64
Moved by Meyer, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 3:10 p.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual;
• litigation affecting the municipality.
Carried.
Page 36 of 38
Council Meeting Minutes — August 15, 2012.
b) Motion to Rise and Report.
Motion No. C120815 -65
Moved by Crawford, Seconded by Meyer
Be it resolved that we do now Rise at 5:53 p.m. and Report on the Closed Session Items 4:
c) Mayor H.S. Hughes and Jerry Ball, Director of Transportation and Environmental
Services, re: Acquisition / disposition of land (West 1/2 Lot 11, Concession 8).
e) Robin Dunn, CAO, re: Acquisition /disposition of land (Horseshoe Valley /Skyline SBR).
f) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting
the municipality (Simcoe Avenue).
g) Robin Dunn, CAO, re: Litigation affecting the municipality (Snoei).
h) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update).
i) Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Litigation affecting the
municipality (Blueberry Park Corporation).
j) Paul Gravelle, Director Finance/Treasurer /Deputy CAO, re: Litigation affecting the
municipality (Tax Arrears).
k) Andria Leigh, Director of Development Services, re: Litigation affecting the Municipality
(OMB Hearing — By -law 2011 -164).
1) Donna Hewitt, Director of Corporate and Strategic Initiatives & Shawn Binns, Director of
Recreation and Community Services, re: Acquisition /disposition of land (Nurse
Practitioner Led Clinic).
m) Shawn Binns, Director of Recreation and Community Services, re: Litigation affecting
the municipality (Block A, Plan 1291).
n) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition /disposition of Land (Parkland Acquisition).
o) Shawn Binns, Director of Recreation and Community Services, re: Personal matters
about an identifiable individual (Advisory Body).
p) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Plan 952 — 2273 Lakeshore Road East).
q) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Ingram Road Lands).
r) Tamara Obee, Manager of Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Allen).
s) Tamara Obee, Manager of Health & Safety, Human Resources, re: Personal matters
about an identifiable individual (Robous).
Carried.
Refer to Items 4c), e), f), g), h), i), j), k), 1), m), n), o), p), q), r) and s).
Page 37 of 38
Council Meeting Minutes — August 15, 2012.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2012 -139: Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, August 15, 2012.
Motion No. C120815 -66
Moved by Meyer, Seconded by Lancaster
Be it resolved that By -Law No. 2012 -139, being a by -law to confirm the proceedings of the
Council meeting held on Wednesday, August 15, 2012 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C120815 -67
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now adjourn at 7:29 p.m.
Mayor, H.S. HLikhes
Carried.
Page 38 of 38