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06 27 2012 Council Agenda
Township o_ f Prond Heritage, Exciting Frahrre THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, June 27, 2012 6:00 p.m. - Closed Session 7:00 p.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Litigation affecting the municipality (Diamond Valley Lien). d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Road Allowance 15/16 Sideroad between Line 9 and 10). e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Bidwell Road). f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Donation of land). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 5 -15 a) Minutes of Council meeting held on Wednesday, June 13, 2012. 16 -19 b) Minutes of Special Council meeting held on Friday, June 15, 2012. 20 -24 c) Minutes of Special Council meeting held on Wednesday, June 20, 2012. 25 -34 d) Minutes of Committee of Adjustment meeting held on Thursday, June 21, 2012. 7. RECOGNITION OF ACHIEVEMENTS: a) Maya Burhanpurkar re: Recognition for Canada -Wide Science Fair Awards. 35 b) Janette Teeter, re: Graduate of AMCTO's Diploma in Municipal Administration with Honours. Page 1 of 174 Page 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: 36 -47 a) Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Request for Grant /Subsidy. 48 -51 b) Jonathan Reid, Director: Snow Sports & Events, Horseshoe Resort re: Horseshoe Resort Summer Events. 52 -70 c) Bruce Bird, Wheels of Bloor; and Andrew Paradowski, Ontario Cycling Association re: Horseshoe Valley Road Race, Saturday, August 11, 2012. 10. REPORTS OF MUNICIPAL OFFICERS: 71 -73 a) Report No. TES2012 -13, Jerry Ball, Director of Transportation and Environmental Services re: Side Walk at Line 4 North & Line 4 Park. 74 -76 b) Report No. TES2012 -14, Jerry Ball, Director of Transportation and Environmental Services re: Community Identification Signs. 77 -78 c) Report No. TES2012 -15, Jerry Ball, Director of Transportation and Environmental Services re: Municipal Highway Best Effort Agreement [Refer to Item 15b)]. 79 -120 d) Report No. TES2012 -16, Jerry Ball, Director of Transportation and Environmental Services re: Drinking Water Quality Management Standard (DWQMS) Update. 121 -123 e) Report No. TES2012 -17, Jerry Ball, Director of Transportation and Environmental Services re: Safety Upgrades to Horseshoe Valley Water Tower. 124 -126 f) Report No. RC2012 -14, Shawn Binns, Director of Recreation and Community Services re: H.A.A.C.A. Canada Day Parade - Request for Exemption By -Law No. 2006 -38. 127 -128 g) Report No. F12012 -14, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Renewal of Insurance Coverage. 11. REPORTS OF MEMBERS OF COUNCIL: 129 a) Mayor H.S. Hughes, correspondence dated June 13, 2012 from Township of Adjala - Tosorontio re: Loss of Federal Funding Assistance for Policing. 12. CONSENT AGENDA: 130 a) Announcements of Interest to the Public: 1. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball Diamonds (Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday, July 14, 2012. Page 2 of 174 Page 12. CONSENT AGENDA: 131 -133 b) Minutes of Orillia & Area Physician meeting held on May 8, 2012. Staff Recommendation: Receive. 13. COMMUNICATIONS: Recruitment & Retention Committee 134 -135 a) Correspondence dated May 31, 2012 from C.C. Tatham & Associates Ltd. Re: Isabella Estates - Warminster, Township of Oro - Medonte Pre - Servicing Agreement. 136 -137 b) Correspondence dated June 11, 2012 from Heart & Stroke Foundation of Ontario re: ODAI Automated External Defibrillator(s) (AEDs) Application. 138 c) Invitation re: Carley Community Hall, Centennial Celebration and Official Recognition Event of the Ontario Trillium Foundation Grant, Saturday, August 18, 2012 12:30 p.m., 396 Warminster Sideroad, between Line 8 and Line 9 (north of Horseshoe Valley Road). 139 -154 d) Correspondence received June 20, 2012 from Ryan Hollinrake, Provincial Manager /Event Director, Oxfam Canada re: Request to Access Municipal Property for Trailwalker 2012 Event, July 13 -15, 2012. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 155 -158 a) By -Law No. 2012 -120 A By -law to authorize the execution of a Tax Arrears Extension Agreement. 159 -170 b) By -Law No. 2012 -123 Being a By -Law to Authorize the Execution of a Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22) Between the Township of Oro - Medonte and the County of Simcoe. 171 -172 c) By -Law No. 2012 -124 A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (File: 2008 - SUB -01 [South Shore Isabella Estates Inc.]) Part of Lot 5, Concession 14 ( Medonte). 173 d) By -Law No. 2012 -125 A By -law to Appoint an Acting Chief Building Official and Repeal By -law 2008 -073. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): Page 3 of 174 Page 18. CONFIRMATION BY -LAW: 174 a) By -Law No. 2012 -122 Being a Council 2012. 19. ADJOURNMENT: a) Motion to Adjourn. by -law to confirm the proceedings of the meeting held on Wednesday, June 27, Page 4 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... THE TOWNSHIP OF ORO- MEDONTE --afflociii Isk, REGULAR COUNCIL MEETING MINUTES 0 TouauI -!f Eady Community Hall A;� 73 Eady Station Road Pramrd Heritage, Etiriring Fulurr Wednesday, June 13, 2012 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 7:00 p.m. 1. CALL TO ORDER - PRIVATE PRAYERIMOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 11 Page 5 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C120613 -1 Moved by Lancaster, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, June 13, 2012 be received and adopted, as amended, to withdraw Item 15c), By -Law No. 2012 -119, "Being a By -law to establish a system with respect to the issuance of permits for special events in the Township of Oro - Medonte (Special Events By- Law)" to enable further consultation prior to Council's consideration. - DISCLOSURE OF PECUNIARY INTEREST-- 3. None declared. 4. CLOSED SESSION ITEMS: None. qr Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on June 6, 2012. Motion No. C120613 -2 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 6, 2012 be adopted as printed and circulated. Carried. Page 2 of 11 Page 6 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. 7. RECOGNITION OF ACHIEVEMENTS: a) Bernice Gill re: 2012 Senior of the Year Award. Council presented Bernice Gill with the 2012 Senior of the Year Award. b) Canadian Red Cross re: Justin Hodgkinson, Certification as a First Aid & CPR /AED Instructor. Motion No. C120613 -3 Moved by Crawford, Seconded by Lancaster Be it resolved that Justin Hodgkinson be recognized, under the Mayor's signature, for receiving certification as a First Aid & CPR /AED Instructor from the _Canadian Red Glenn Melton Lisa McNiven Chad Robinson Jonathan Roe Harold Shelswell Dan Tinney Randy Wuensch Rick Yule ■ Moved by Meyer, Seconded by Coutanche Be it resolved that Eric Douglas, Barry Gammon, Rob Jermey, Ryan Johnston, Fred MacGregor, Nina Marion, Dean Mawdsley, Glenn Melton, Lisa McNiven, Phil Patchell, Chad Robinson, Jonathan Roe, Jim Scanlan, Harold Shelswell, Dan Tinney, Gary Watson, Randy Wuensch, and Rick Yule be recognized, under the Mayor's signature, for receiving the Confined Space Entry - Industrial Regulation Standard Certificate from the Public Services Health & Safety Association. Carried. Page 3of11 Page 7 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. d) Armament Systems and Procedures, Training and Certification Section of ASP Tactical Baton Certification for: Curtis Shelswell, Robert Belsey, Robert Kennedy, Carly Keeler. Motion No. C120613 -5 Moved by Evans, Seconded by Crawford Be it resolved that Curtis Shelswell, Robert Belsey, Robert Kennedy, and Carly Keeler be recognized, under the Mayor's signature for receiving ASP Tactical Baton Certification from Armament Systems and Procedures. Carried. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. ef, re: Supei Motion No. C120613 -6 Moved by Coutanche, Seconded by Meyer uttle Accreditation. Page 4 of 11 Page 8 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. b) Report No. CS2012 -21, Doug Irwin, Director of Corporate Services /Clerk re: Municipal Law Enforcement Occurrence Report February-May 2012. Motion No. C120613 -7 Moved by Crawford, Seconded by Evans Be it resolved that Report No. CS2012 -21, Doug Irwin, Director of Corporate Services /Clerk re: Municipal Law Enforcement Occurrence Report February -May 2012 be received for information only. Air Carried. c) Report No. CAO2012 -02, Samah Othman, Corporate Communications Specialist /Executive Assistant re: Social Media, Township Facebook Page for Events and Attractions. Motion No. C120613 -8 Moved by Meyer, Seconded by Coutanch Be it lk-WRA, 1W 1. That Report No. CAO 2012 -02, Samah Othman, Corporate Communications Specialist /Executive Assistant re: Social Media: Township Facebook Page for Events and Attractions be received and adopted; 2. That staff be authorized to proceed with the release of the Township Facebook Page for Events and Attractions; 3. And That staff report back before 2nd quarter 2013 with a status update. n WW. Nb IX , 11. REPORTS OF MEMBERS OF COUNCIL: Carried. a) Mayor H.S. Hughes, correspondence dated May 18, 2012 from City of Kawartha Lakes re: Top Aggregate Producing Municipalities of Ontario. Motion No. C120613 -9 40 Moved by Lancaster, Seconded by Evans Be it resolved that the correspondence dated May 18, 2012 from City of Kawartha Lakes and presented by Mayor H.S. Hughes, re: Top Aggregate Producing Municipalities of Ontario be received and supported. Carried. Page 5 of 11 Page 9 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. b) Mayor H.S. Hughes, correspondence dated June 7, 2012 from Berry Vrbanovic, President, Federation of Canadian Municipalities (FCM) re: The Queen's Diamond Jubilee Medal Program. Motion No. C120613 -10 Moved by Coutanche, Seconded by Meyer b) Correspondence dated May 22, 2012 from Catherine Cherry - Williams, President, Crimestoppers, Simcoe Dufferin Muskoka re: Letter of Appreciation. Staff Recommendation: Receive. c) Correspondence dated June 6, 2012 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority re: Lake Simcoe Conservation Authority Leverages Municipal Funding. Staff Recommendation: Receive. d) Minutes of Barrie Public Library meeting held on March 22, 2012. Staff Recommendation: Receive. e) Minutes of Midland Public Library Board meeting held on April 12, 2012. Staff Recommendation: Receive. f) Minutes of Sustainability Plan Steering Committee (SPSC), Sustainable Severn Sound meeting held on June 1, 2012. Staff Recommendation: Receive. Page 6 of 11 Page 10 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. Motion No. C120613 -11 Moved by Lancaster, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Severn Sound Environmental Association, 2012 Open House, Thursday June 14th, 2012, 3:OOpm - 7:OOpm, Midland Public Library - Assembly Room, Lower Level, 320 King Street Midland. 2. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball Diamonds (Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday, July 14, 2012. b) Correspondence dated May 22, 2012 from Catherine Cherry- Williams, President, Crimestoppers, Simcoe Dufferin Muskoka re: Letter of Appreciation. Received. e) Minutes of Midland Public Library Board meeting held on April 12, 2012. Received. Page 7of11 Page 11 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. 13. COMMUNICATIONS: a) Correspondence dated June 5, 2012 from Mayor Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority re: Nominations for LSRCA Conservation Awards. Motion No. C120613 -12 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence dated June 5, 2012 from Mayor Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority re: Nominations for LSRCA Conservation Awards be received. Carried. Page 8of11 Page 12 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. c) Correspondence from Anna Proctor, North Simcoe Community News re: Request to Advertise Congratulatory Message Acknowledging 100th Anniversary of Stephen Leacock's Book, "Sunshine Sketches of a Little Town ", Sunshine City Festival, Orillia, August 17 -19, 2012. Motion No. C120613 -14 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence from Anna Proctor, North Simcoe Community News re: Request to Advertise Congratulatory Message Acknowledging 100th Anniversary of Stephen Leacock's Book, "Sunshine Sketches of a Little Town ", Sunshine City Festival, Orillia, August 17 -19, 2012 be received. Carried. d) Correspondence dated May 28, 2012 from Lisa Pearson, Supervisor of Council Secretariat, City of Barrie re: Council Motion 12 -G -120, Lake Simcoe Regional Airport Inc., Authorization Regarding Execution of Long Term Leases [Refer to Item 15b)]. Motion No. C120613 -15 Moved by Evans, Seconded by Coutanche', Moved by Meyer, Seconded by'Coutanche Be it resolved that the correspondence dated May 31, 2012 from S.E. Bragg, Gaviller & Company LLP re: 2011 Year End Audit be received. Carried. 14. NOTICE OF MOTIONS: None. Page 9 of 11 Page 13 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. 15. BY -LAWS: a) By -Law No. 2012 -116 A By -law to amend the zoning provisions On lands described as follows: South Part of Lot 5, Concession 14 (Medonte) East Side of Line 13 North Township of Oro - Medonte, County of Simcoe Roll # 4346- 020 - 004 - 12001. b) By -Law No. 2012 -117 Motion No. C120613 -17 Airport). Moved by Evans, Seconded by Crawford Be it resolved that the following by -Jaws: b) By -Law No. 2012 -117, A By -law to Amend By -law No. 2010 -015, A By -law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro - Medonte and The Corporation of the City of Barrie for the establishment of a Municipal Services Corporation (Lake Simcoe Regional Airport). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By -Law No. 2012 -119 Being a By -law to establish a system with respect to the issuance of permits for special events in the Township of Oro - Medonte (Special Events By -law). This item was withdrawn. Page 10 of 11 Page 14 of 174 6a) - Minutes of Council meeting held on Wednesday, June 13,... Council Meeting Minutes — June 13, 2012. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18. CONFIRMATION BY -LAW: a) By -Law No. 2012 -115 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, June 13, 2012. Motion No. C120613 -18 Moved by Coutanche, Seconded by Mey, a) Motion to Adjourn. Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 7:50 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 11 of 11 Page 15 of 174 6b) - Minutes of Special Council meeting held on Friday, Jun... THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES �+ Council Chambers 50%� Touaulaip o� J,�/,�/"� Pruead Heritage, Exrititq Fntrrr Friday, June 15, 2012 TIME: 1:36 p.m. Staff Robin Dunn, Chief Ad, , ni- ative Officer; Doug Irwin, Director of Present: Corporate Services /Clef ., C. Williams, J. Johnson, Aird & Berlis LLP Also Marshall Green, HGR Grah.im Partners LLP; Stewart Gillis; Bev LeMay; Present: Diana Gerrard; Nora Hoyer CALL TO ORDER - PRIVATE P AYER/M MENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC120615 -1 Moved by Crawford, Seconded by Lancaster Be it resolved that the agenda for the Special Council meeting of Friday, June 15, 2012 be received and adopted. Carried. Page 1 of 4 Page 16 of 174 6b) - Minutes of Special Council meeting held on Friday, Jun... Special Council Meeting Minutes — June 15, 2012. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. SC120615 -2 Moved by Evans, Seconded by Crawford 404� Be it resolved that we do now go in Closed Session at 1:37 p.m. to discuss • litiaation affectina the municipality. b) Motion to Rise Motion No. SC1201 Moved by Crawford Carried. Page 2 of 4 Page 17 of 174 6b) - Minutes of Special Council meeting held on Friday, Jun... Special Council Meeting Minutes — June 15, 2012. c) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the municipality (Lakeshore Promenade). The following were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; C. Williams, J. Johnson, Aird & Berlis LLP; Marshall Green, HGR Graham Partners LLP; Stewart Gillis; Bev LeMay; Diana Gerrard; Nora Hoyer. Motion No. SC120615 -4 Moved by Meyer, Seconded by Crawford AO Moved by Lancaster, Seconded by Meyer Be it resolved that By -Law No. 2012 -118, being a by -law to confirm the proceedings of the Special Council meeting held on Friday, June 15, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 3 of 4 Page 18 of 174 6b) - Minutes of Special Council meeting held on Friday, Jun... Page 19 of 174 6c) - Minutes of Special Council meeting held on Wednesday, ... THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES -4AA Council Chambers Touaulaip o� J,�/,�/"� Dram +d Heritage, Exriring Fnlrre Wednesday, June 20, 2012 Present: TIME: 3:07 p.m. 2010 - 2014 COUNCIL ME Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Present: Corporate Services /Clerk; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services; Tamara Obee, Manager Health & Safety, Human Resources Also None Present: 1. CALL TO ORDER - PRiVATE PRAYER/,MOMENT OF REFLECTION: Mayor H.S, Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC120620 -1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Special Council meeting of Wednesday, June 20, 2012 be received and adopted. Carried. Page 1 of 5 Page 20 of 174 6c) - Minutes of Special Council meeting held on Wednesday, ... Special Council Meeting Minutes — June 20, 2012. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. SC120620 -2 Moved by Meyer, Seconded by Evans 4,4- Be it resolved that we do now go in Closed Session at 3:08 p.m. to discuss: • acquisition /disposition of land; • personal matter affecting an identifiable individual. b) Motion to Rise and Report. Motion No. SC120620 -3 Carried. Moved by Crawford, Seconded by Lan Page 2 of 5 Page 21 of 174 6c) - Minutes of Special Council meeting held on Wednesday, ... Page 22 of 174 6c) - Minutes of Special Council meeting held on Wednesday, ... Page 23 of 174 6c) - Minutes of Special Council meeting held on Wednesday, ... Special Council Meeting Minutes — June 20, 2012. 8. ADJOURNMENT: a) Motion to Adjourn. Motion No. SC120620 -8 Moved by Crawford, Seconded by Meyer Be it resolved that we do now adjourn at 4:25 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 5 of 5 Page 24 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... —..�► , ! -IRW TOt17iS�11�1 Of Prue +d Heritage, Exririxg Furrrr Thursday, June 21, 2012 THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Time: 10:04 a.m. 1. OPENING OF MEETING: Scott Macpherson assumed the 2. ADOPTION OF THE AGENDA: called the meeting to order. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. ADOPTION OF MINUTES: e of Adjustment meeting held on Carried. a) Minutes of the Committee of Adjustment meeting held on Thursday, May 17, 2012. Motion No. CA120621 -2 Moved by Johnson, Seconded by Chappell It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, May 17, 2012 be adopted as printed and circulated. Carried. Page 1 of 10 Page 25 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. 5. PUBLIC MEETINGS: a) 2009 -B -07 (Mark Porter) 3003 Ridge Road West, Concession 2, Part Lot 2 Application for the creation of a new residential lot. To be heard in conjunction with: 2009 -13-08 (APT Operational Management Inc.) 2981 Ridge Road West, Concession 2, Part Lot 2 Application to permit a boundary adjustment/lot addition. Mark Porter, applicant, and Cameron Sellers, Planner, were present. 1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the severed lands, with an area of approximately 0.4 hectares, be merged in title with the property at 3003 Ridge Road West, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject land; 3. That the conditions stated in the letter from staff for the County of Simcoe, dated June 12, 2012, be completed (per Schedule 5 to this report); 4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 5. That the applicant's solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 6. That all municipal taxes be paid to the Township of Oro - Medonte; and 7. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 2 of 10 Page 26 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. Motion No. CA120621 -4 Moved by Johnson, Seconded by Chappell It is recommended that the Committee of Adjustment grants provisional consent to Application 2009 -B -07, for the creation of a new residential lot, subject to the following conditions: 1. That one copy of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the conditions stated in the letter from staff for the County of Simcoe, dated June 12, 2012, be completed; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcels severed and retained, for review by the Municipality; 4. That the applicant pay a $2,000.00 cash -in -lieu of a parkland contribution for the lot created; 5. That all municipal taxes be paid to the Township of Oro- Medonte; 6. That all conditions of consent imposed by the Committee on Consent Application 2009 -B -08 be fulfilled; and 7. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. lqmb Carried. Page 3of10 Page 27 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. b) 2012 -A -15 (Darryl, Alfred, and Marilyn Simpson) 392 and 400 Line 9 North, Concession 9, Part Lot 18 Application for relief from increase in situation of non - compliance and non - conformity of use of buildings and structures. Darryl Simpson, applicant, was present. Motion No. CA120621 -5 Moved by Chappell, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2012 -A -15, specifically, to permit the replacement and expansion of a non - complying and non - conforming second dwelling unit on the property, subject to the following conditions: _.: K ..K, ,. t,.. . , 1. That, notwithstanding Sections 5.1.16 c) and 5.18 of Zoning By -law 97 -95, as amended, the proposed replacement of the second dwelling unit shall otherwise comply with all other applicable provisions of the Zoning By -law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the proposed replacement of the second dwelling unithave a floor area not exceeding approximately 1,500 square feet. 3. That the proposed replacement of the second dwelling unit be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; 4. That the applicant obtain any permits and /or approvals required, from the Lake Simcoe Region Conservation Authority; and 5. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 4 of 10 Page 28 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. c) 2012 -A -18 (Steve and Joanne Campbell) 257 Line 10 North, Concession 11, North Part Lot 19 Application for relief from maximum height and setbacks from limits of Environmental Protection (EP) Zone. Steve and Joanne Campbell, applicants, were present. Motion No. CA120621 -7 Moved by Chappell, Seconded by Hastings It is recommended that the Committee of Adjustment approves Variance Application 2012 -A -18, specifically, to permit the construction of a detached accessory building with a height of 5.69 metres above grade and located within the boundary of the Environmental Protection (EP) Zone, subject to the following conditions: Page 5 of 10 Page 29 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. d) 2012 -A -19 (Scott Scandrett) 69 O'Brien Street, Lot 28, Plan 702 Application for relief from minimum required exterior side yard, maximum height and maximum floor area. Andrew McIntyre, agent, was present. Motion No. CA120621 -8 Moved by Hastings, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2012 -A -19, specifically, to permit the construction of a detached accessory building with an exterior side yard setback of 3.0 metres, a floor area of 96.8 square metres, and a height of 5.28 metres, subject to the following conditions: Page 6of10 Page 30 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. e) 2012 -A -20 (Lawrence and Kimberly Crook) 1180 Line 2 South, Plan 104, Part Lot 9 Application for relief from: 1) For "Carport" (revision to 2008- A -21): accessory building in front yard and minimum required front yard setback; 2) For "Garage" (new application): maximum height and maximum floor area. Lawrence Crook, applicant, was present. Motion No. CA120621 -9 Moved by Johnson, Seconded by Hastings It is recommended that the Committee of Adjustment: 1. Defers a portion of Variance Application 2012 -A -20, specifically, to permit the construction of a "garage ", with a height of 4.75 metres above grade and a floor area of 131 square metres (1,510 square feet) divided across one and a half storeys, subject to additional information being obtained from the applicant, and the provision of proper notice to be given under the Planning Act; and 2. Approves a portion of Variance Application 2012 -A -20, specifically, to permit the construction of an unenclosed "carport" with a floor area of 66.6 square metres, located in the front yard at 6.0 metres from the front lot line, subject to the following conditions: a) That, notwithstanding Sections 5.1.3 a) and Table B2 of Zoning By -law 97 -95, as amended, the detached accessory building (the "carport ") shall otherwise comply with all other applicable provisions of the Zoning By -law; b) That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the unenclosed "carport ": i. Be located no closer than approximately 6.0 metres from the front lot line; and ii. Have a floor area not exceeding approximately 66.6 square metres. c) That the detached accessory building ( "carport ") be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; and 3. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 7of10 Page 31 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. f) 2012 -A -21 (Roy and Freda Poirier) 360 Shanty Bay Road, Plan 1, East Part Block A Application for relief from accessory building in front yard, maximum height and maximum floor area. No one was present to represent the application. Motion No. CA1 20621 -1 0 Moved by Chappell, Seconded by Hastings Page 8of10 Page 32 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. g) 2012 -A -22 (Alfred and Laurie Jansma) 519 Line 4 North, Concession 5, Part Lot 17 Application for relief from maximum height and maximum floor area. Alfred Jansma, applicant, was present. Motion No. CA120621 -11 Moved by Hastings, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2012 -A -22, specifically, to permit the construction of a detached accessory building with a floor area of 93.65 square metres, and a height of 4.82 metres above grade, subject to the following conditions: 1. That, notwithstanding Sections 5.1.4 and 5.1.6 of Zoning By -law 97 -95, as amended, the detached accessory building shall otherwise comply with all other applicable provisions of the Zoning By -law; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the detached accessory building: a) Have a height above grade not exceeding approximately 4.82 metres; and b) Have a floor area not exceeding approximately 93.65 square metres. 3. That the setbacks, floor area, and height for the proposed detached accessory building, be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; and 4. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided by the Planning Act R.S.O. 1990, c.P. 13. Carried. I%S40),N Page 9 of 10 Page 33 of 174 6d) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Meeting Minutes — June 21, 2012. 6. NEW BUSINESS: a) Correspondence dated June 14, 2012 from the Ontario Municipal Board, re: Appointment of Hearing, Thursday, September 27, 2012 - Coulson Ridge Estate's Ltd. (2010- B -06). Motion No. CA1 20621 -1 2 Moved by Hastings, Seconded by Chappell It is recommended by the Committee of Adjustment that the correspondence dated June 14, 2012 from the Ontario Municipal Board, re: Appointment of Hearing, Thursday, September 27, 2012 - Coulson Ridge Estate's Ltd. (2010 -B -06) be received. Carried. 7. NOTICE OF MOTION: None. 8. NEXT MEETING DATE: Thursday, July 19, 2012 at 10:00 a. Al", offl-Ily ILLY a) Motion to Adjourn. Moved by Hastings, Se by It is recommended that we do now adjourn at 1:16 p.m. 'IV Scott Macpherson, Chair Carried. Alan Wiebe, Secretary Treasurer Page 10 of 10 Page 34 of 174 7b) - Janette Teeter, re: Graduate of AMCTO's Diploma in Mun... � .. AMCTO 000 THE MUNICIPAL EXPERTS June 13, 2012 Mayor Harry Hughes Township of Oro - Medonte 148 Line 7 South P.O. Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes: I JUN 2 1 2012 ORO- WDONTE Re: Janette Teeter - Graduate of AMCTO's Diploma in Municipal Administration with Honours On behalf of the Association of Municipal Managers, Clerks and Treasurers of Ontario ( AMCTO), I am extremely pleased to announce that Janette Teeter has successfully fulfilled the requirements and graduated from the Association's Diploma in Municipal Administration. We believe that this is a tremendous accomplishment and should be regarded with pride by your municipality. Founded in 1938, with a membership of more than 2,200 municipal professionals across the province, AMCTO is proud to be the largest municipal professional association in Ontario, with the mandate to provide high quality education and professional development programs in order to foster municipal excellence in the province. The Diploma in Municipal Administration is one of our career development programs that are designed to provide an academic foundation specifically for Ontario's municipal professionals. Graduates of this Diploma Program are informed professionals with a comprehensive understanding of the complex and rapidly evolving municipal environment and who can immediately implement their knowledge and thus have an integrated and positive impact on any municipal corporation. Janette Teeter has successfully completed the four components; Municipal Administration, Municipal Accounting & Finance, Municipal Law and Employment Law Human Resources programs, and their respective examinations to graduate from this Diploma Program and, moreover, has been inducted into AMCTO's Academic Honour Roll, which recognizes academic high achievers from AMCTO's Diploma Programs. We hope that you, and your colleagues on Council, will join us in congratulating Janette Teeter on this significant achievement. Yours truly, Ln. aku-3 Y:too P tricrnt7 Andrew Koopmans, CMA, CMO Executive Director Cc: Janette Teeter, CIVIC, Dipl.M.A. AMCTO (ASSOCIATION OF MUNICIPAL MANAGERS, CLERKS AND TREASURERS OF ONTARIO) 2680 Skymark Avenue, Suite 610, Mississauga, Ontario L4W 5L6 Tel: (905) 602 -4294 Fax: (905) 602 -4295 E -mail: amcto@amcto.com Web: www.amcto.com Page 35 of 174 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... Y•a 1$rfe.: {ya, t a `r,?r"ra4 9'x:e�e^ Any written or electronic submissions and background information for consideration by u"ouncitrCommittee must be submitted to the Clark by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoirrt ftcrosaftWord format, Preferred Meeting and gate. .lane 27., 2012 Ezra Medonte towhship Council chambers 1 am requesting deputation to speak; a) Q on my own behalf. or b) Kon ttehalf of a group /organization l association, if b), please state name of groups arganizatir+nt�issociation kielraw. I would tike to use: Q projector J'_� laptop Name(s) of Speaker(s) A deputation vrashing to appear before CounciUCommittee shalt be limited to no more than two (2) speakers with a total speaking time of not more than teri (10) minutes_ Jan Novak and Fred Hummel Subject of Presentation Please describe below; the Subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation Weight will be given to those requests than provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Councit's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices„ one (t) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for DeputationsfBel ations outlined in the Township's Procedural By -law. 2012 Images Studio Tour - requesting financial support marketing & advertising the event and our region Enhancing the Tour's exposure through print media - production of a new brochure & larger distribution modification to directional road signs, digital ails billsboards - the website - social media AdM1190 M rownghip r Roos-on why this presentation Is important to Council and to the municipality; The Images Studio Tour attracts 1000's of visitors to the whole region creating a, positive economlc.impact The venue showcases the artists & township on all year around basis and is also marketed and supported ntai The website received 8,000 unique visitors 75% frond outside the 5irncoe County region. The Tour attracts tourists, art lavers and creates exposure to our region1municipality 12 months a ;dear: Date of Request'. June 15 2012 Signatureja} of Speaker(s): Address: 8 Fairway t urt - #-ic rseshc e Ma #le C rttarr LOL 2LO Telephone: Face: amait; Note; Additional material may be circulated 1 presented at the time of the deputatiom Scheduling vAll be at the discretion of the Clerk; and YA11 be confirmed. There are no guarantees that by requesting a certain dateiis) your deputation will be accepted, as prior' commitments may make it necessary to schedule an alternate sate suggested by the Cle*— Per%cr-a2 tnrwrnobon can this form is collectert under the Iaglap aVftrify ',o€ the fuwcos] fi> to S. 2001, c.25 assmanded. The information wcAeded dnr# Feu t tr e ur of cc� r a r+e rd that to suaYable to gor prat public pur ww7t a Sin 27 cal the, m1pnic"I i'rboddIM of [ lrrtrnatlon and-Pratection or Ptivacy Air. 'Quastions abNt,thi call6wicn% 9fi4u1#t b Bic d 10," ClwVs GftmThe corporatT t of tt Totwrr p taf oro -Me6on e, t Urge 7 €,th. Bbx 100. Oro. OnWAo. LQL . Page 36 of 174 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... finippiship of Proud Heritage, Exciting Future APPLICATION FOR GRANT/SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAIVE AND ADDRESS INFORMATION Organization Name The Images Thanksgiving Studio Tour Address 8 Fairway Court (Horseshoe Valley) City Shanty Bay Prov. Qntan'o Postal Code LOL 2LO contact Jars D. Novak - Chair steering committee Telephone E -rnail JDN.Photography.Canada@gmail.com Fax PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Members c�Ctivelin�Ctive - over 50 Residents Geographic Area Served Ciro Medonte 705 -790 -4790 Membership Fee 11 active If Applicable $'400.00 active only Date Formed 1983 Outline the mission, purpose and objectives of your organization. The Images Thanksgiving Studio Touris a self-guided tour, attracting over 20,000 visitors and guests to studios of the artists in Oro- 149edonte township. The studio tour is organized and run by the artists and operates as a non ,profit organization that promotes Arts and Culture 148 Line 7 South, Box 100, Oro, Ontario LOL 2XO Page 37 of 174 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration. number if applicable. Not registered Indicate the products l services l benefits provided to the Township of 0 ro-M edonte by your organization: The artists and studios of Oro Medonte attract a substantial number of visitors over the Thanksgiving weekend to our region - numerous businesses benefit from the immediate economic impact by the surge ° ms of marketing and advertising on a year around basis. The artists and our sponsors promote the tour indirectly acts as Toursim and Culture ambassadors on behalf of all residents of the Oro Medonte township. We are supported by Lake Country Tourism, Tourism Simcce County, and the City of Orillia firrancildy acrd with markegag a - Radio, web and adUt. Website visitors, regions and other important tourism marketing stars are enclosed as attachments # of Individuals seared: 20,000 plus PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant: X Subsidy X ?a Amount Requested: $ 2,500.00 Purpose for which the grantlsubsidy, if approved, would be used. wive complete details (i.e. project or event description, time frame, community benefits). Funds will be allocated towards the advertising; marketing & promotion of the 2012 Studio Tour The new 36 page brochure showcases each ro Medonte Studio and artist This will be a high qualify product � sample layout will be shown} with a driving and location map of the studios located in the Ord Medonte township. The pftrrting and distributors of the newly designed brochure is costly, There are 1000's of maps and pamphlets promoting every location and attraction each region has to offer. We need to stand out abava the fast with a product that will be ka.pt b_V the visitors farmama than a daz This is not a request for just for $$ but a request for assistance to help market and promote the P the Studig Tarr ,affil Arta -a—d r`c4" of cum i nn In return - Oro Medonte township will be given a Full page ad on the inside cover of the 2072 brochure Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). $1, 000 received in 2011 for the Studio Tour and processing and administration I marketing Previous grantsfsubsidies from the Township? $ 7,000 in 2017 Page 38 of 174 Amount Requested Amount Approved: 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... $2,500 PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S) Joa Novak Chair - Steering Committee Name & Position Fred Nummei - Steering Ccmmittee Name & Position For office ose only Approved: Amount $ Year of Request: 2012 Year of Approval: Date: June 14. 2012 Date: June 14, 2012 Denied: Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Qro- Medonte, 14$ Line 7 South, Box 140, Oro, Ontario. L4L 2 4O Please use additional sheet ( and attach more if required) to complete the inforration requested on the GrantJSubsidy Application Form, APPENDIX "A" Page 39 of 174 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... I- I NANC'1:X11.. I tiwOItNIA] 1071% ORGANIZATION NAME: The Images Thanksgiving Studio Tour CURRENT FISCAL YEAR: Year: 2011 NEXT YEAR PROPOSED: Year 2012 REVENUE- REVENUE: Source: Amount: Source: Amount: Artists $ 14,000.00 Artists $ 11, 750.00 Sponsors Sponsors $ 9400.00 $ 18,000.00 estimate (estimated $ ) TOTAL: $ 23,400.00 TOTAL $ 29.750-00 EXPENDITURES: EXPENDITURES: I tem; Amount: I tern: Amount: Marketing I Advertising $ 23,350.00 MarketinglAdvertising $ 29,500.00 budget Web and Social Media 'lr4'eb, new brochure, print and distribution HST $ 2396.87 dk;n st:. ai read A modification TOTAL; $ 25,75+0.00 TOTAL $ 29,500.00 SUMMARY: SUMMARY: Surplus or deficit from $ 3441'73 Surplus or deficit from $ 2,12,100-00 previous year: previous year Revenue $ 23, 400.00 Revenue $ 29, 750.00 estimate Sub Total $ 26,641.73 Sub Total $ 31,850.00 Minus Expenditures $ 25,750.00 Minus Exp. Expenditures $ 29,500.00 BALANCE: $ 2,100.00 BALANCE: $ 2,350.00 o,r, June 14, 2012 Page 40 of 174 images studio tour.com 2011 07 01 - 2012 06 14 Country /Territory Visits Pages / Visit Avg. Visit Duration % New Visits Bounce Rate Canada 6,844 5.84 0:03:00 75.91% 42.59% United States 619 3.2 0:01:14 91.92% 67.69% Other 581 1.59 0:01:02 88.30% 77.28% India 417 2.43 0:01:25 90.65% 62.11% United Kingdom 55 2.35 0:01:04 98.18% 81.82% Australia 27 1.15 0:00:04 96.30% 88.89% France 23 2.22 0:01:08 91.30% 52.17% Germany 19 2.21 0:00:22 94.74% 73.68% Bangladesh 15 3.67 0:01:32 100.00% 53.33% Saudi Arabia 15 4.27 0:00:51 100.00% 60.00% 8,960 5.04 0:02:35 79.60% 49.25% Region Visits Pages / Visit Avg. Visit Duration % New Visits Bounce Rate Ontario 6,499 5.9 0:03:03 75.29% 41.71% Quebec 128 4.7 0:02:22 84.38% 57.03% British Columbia 72 3.12 0:01:32 91.67% 72.22% Alberta 54 4.8 0:01:20 92.59% 57.41% Nova Scotia 27 5.26 0:02:47 85.19% 59.26% Manitoba 23 3.91 0:00:50 82.61% 52.17% New Brunswick 17 4.24 0:01:44 82.35% 52.94% Newfoundland 8 18.5 0:03:19 87.50% 25.00% Saskatchewan 8 1.75 0:03:43 100.00% 62.50% (not set) 4 15.75 0:07:06 100.00% 25.00% 6,844 5.84 0:03:00 75.91% 42.59% Barrie 2,031 6.55 0:03:51 64.89% 35.65% Toronto 1,658 5.14 0:02:36 78.17% 46.56% Orillia 514 8.15 0:03:57 68.48% 27.82% Collingwood 130 5.82 0:03:18 80.00% 40.77% Mississauga 111 4.91 0:01:45 88.29% 50.45% Ottawa 105 4.31 0:02:51 86.67% 49.52% Kitchener 96 6.44 0:02:52 87.50% 44.79% Brampton 94 5.21 0:01:28 87.23% 47.87% London 88 3.55 0:01:59 90.91% 57.95% Newmarket 83 8.49 0:04:18 77.11% 37.35% Markham 75 5.01 0:02:40 93.33% 54.67% North York 75 4.41 0:03:16 54.67% 44.00% Richmond Hill 75 4.07 0:02:00 93.33% 48.00% Montreal 72 3.86 0:02:40 87.50% 56.94% Hamilton 68 5 0:02:06 88.24% 41.18% Guelph 58 4.84 0:02:36 79.31% 53.45% Oakville 54 4.67 0:01:26 79.63% 46.30% Burlington 51 4.04 0:02:40 90.20% 43.14% Aurora 47 8.57 0:03:16 68.09% 34.04% Vaughan 47 4.11 0:02:01 91.49% 53.19% Sudbury 45 2.64 0:01:10 68.89% 73.33% Waterloo 44 5.05 0:02:21 79.55% 47.73% Oshawa 43 8.53 0:04:07 81.40% 39.53% Cooksville 41 4.32 0:02:05 95.12% 48.78% Unionville 37 4.43 0:01:27 89.19% 51.35% 6,844 5.84 0:03:00 75.91% 42.59% Analytics imagesstudiotour.com 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... Jain Novak Stop K 8 Fairway Court [705] 790 -4790 i& www.idnphotographycanada.com GPS: N 44° 33.078 W 79° 39.531 Decimal 44.551304 - 79.658861 Directions: From Craighurst head NE on Horseshoe Valley Rd - turn :ksgiving Studio • right (SE) on tine 4 - turn right (South) on Highland Drive and turn left (East) on Fairway Court. Jan is an award winning photographer with a unique collection of landscapes. architecture and nature From around the globe capturing images that inspire you" the viewer. Segments of Jan's portfolio are on display at selected Ontario Art Galleries, Horseshoe :Resort - The Inn, Canadian corporate offices and by interior design companies. His many awards and recognitions are far away as Frankfurt, San Francisco, New York, Montreal, Toronto, Niagara Falls and locally in Midland, Barrie, orillia and Collingwood. Jan and his spouse Tamara, own and operate J DN Photography Canada studio and a gallery in Horseshoe Valley that is open to the public all year around. ' k I 9 W A xr. Begin Your Images Studio Tour Online Today! This Stop Sponsored By: �NaRSESHoe 1r H016ESHOE H o m £ S RESORT Page 42 of 174 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... Fred Hummel Stop Z 59 Huron Woods Dr. (705) 835.5480 www.imagesstudiatour.com GIPS- N 44'33617 W 79'37950 [Decimal 44.05602 - 79.6325 Directions: Horseshoe Valley Rd to 5 Line N: south on 6Line N to Huronwoods Dr., West on Huron - woods to Iroquois Ridge, left on Iroquois Ridge to #22. Movement, creative expression and nature have always been Fred's passion and is reflected in his artwork. studio, gallery and living space. Fred's career as an educator and gymnastics coach has contributed to Fred's development as an artist. He has been producing two dimen- sional artworks in various media since childhood and started to sculpt stone twenty years ago. He chooses natural subject matter that allows expressive movement in elegant and sensuous poses. His work encourages the viewer to visualize the environment and the scenario in which subject finds itself. Fred currently teachas sculpture at the Halihurton School of the Arts- This Stop Sponsored By: rI r F f Derek 0. Woks Stop G (705) 835 -5480 www- derekwicks -com GPS: N 44° 33.617 W 79° 37.850 Decimal 44.05602 - 79.6325 Directions: Horseshoe Valley Rd. to 6 Line N. South on 0 Line N to Huron Woods Or. West on Huron Woods Or to 059. Through the years Derek's work has been selected to endorse several conservation efforts such as the Canadian Conservation Fund, Timber Walt Alliance, Ducks Unlimited and the Children's Wish Foundation - Derek's work has been published in several major art publications including "Wildlife Art: 60 Contemporary Masters and Their Work" from Portfolio Press. More recently Ducks Unlimited named Derek their 2007 Canadian National Artist Cf the Year and National Portfolio Artist for 2009. His award - winning work has captured international attention and is included today in private, corporate and public collections worldwide - Derek is published and distributed by Wild Wings Publishing LLC., Lake City. Minnesota. s `3 This Stop Sponsored By: _ 'FdurnfN of Paned Hffh,t@c, L•'xrirrdg Fmrow Page 43 of 174 ar �` r� lip 1 1 ! it 1 11 r3 F ` r kt U zt. { of � )tell[ IL a rtr�� �r �Ro jr lk"IR � y tF e f4� i ii. ' r IL F 70, 1 �4 I 1 10 !11 4 UL Ito I.. 11111H ■ ■s� *gig 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... ao' ` October 5 -8, 2012 2010 Summary • Images Studio Tour - 2010 Survey - 2010 Vistors per Studio - Avg 1500 - 75% visited 4 -6 studios - Visitors - apx 12,000 - 18,000 - 53% in group of 2 or more - 44% visited the Tour before - 90% purchasing art - Traffic down 15% v. 2009 - Stay 60% (1) day - 31% (2) Days - 85% returning clients - overnight - 42% stayed at hotels and B &B - 25 -30 Studio Stops - 80% in Oro Medonte township - Brochure - Website - Web search • 2011 Images Studio Tour Summary • Visitor Survey - highlight priorities • Steering committee - formed • Brainstorm meetings at Oro Medonte township • Involve the township /county /region and local business • Embrace the Tour view it as a long term partnership with Sponsors • Expand marketing and advertising without changing the culture of Tour • Design of new website and Rack Card - June 2011 • Goggle Analytics - website traffic reporting • Business After 5 - Carriage Ridge Resorts • Media day launch - September 2011 at Horseshoe Resort • New design directional road signs • Studio Tour Information via sponsors and tourism / visitors info centers • Images Studio Tour brochure /map: 25,000 + /- full colour 4 "x9" brochure • Images Studio Tour - 4" x 9" Rack cards - 25,000 • Attendance numbers varied by each studio Marketing and Advertising 2011 - The Tourism Associations distribution network Central, some SW Ontario - Ontario Travel Centres (Simcoe, Barrie, Toronto) - Oro Medonte township,City of Orillia Arts & Culture,Steven Leacock Museum - South Georgian Bay Triangle Tourism, Oro Medonte Chamber of commerce - Horseshoe Resort, Deerhurst and Skyline Boutique Hotels - Carriage Ridge /Hills Resort - Shell Vacations - 300 full colour posters posted throughout the Tour region Page 45 of 174 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... 2012 Images Studio Tour • Main and Corporate Sponsors - Horseshoe Resort - Skyline - Carriage Hill Resorts —Shell Vacations - Oro Medonte Township - City of Orillia & Stephen Leacock Museum - Oro Medonte Chamber of Commerce - Tourism Ontario - Georgian Bay Triangle Tourism Assoc. - Simcoe County Tourism - Lake Country Tourism - RT07 - Nicholyn's Farm - Woodside Pottery - Ego's Nurseries Ltd. - Orillia VW • Studio and Artist - Sponsors - 16 Studios with 32 Artists — local business partnership see detail sheet of our sponsors Studio sponsor — studio site sponsorship Studio — Artists — Brochure ad on individual artist page - Cross marketing studio — sponsor - Studio / Artist / Sponsor logo — custom 12 "x 18 "poster for sponsor • Images Studio Tour — Brochure and Rack Card - Rack Card —print 25,000-30,000 4 "0" - Brochure New format for 2012 4" x 9" 36 pages — print 25,000 - - Artist individual pages with Artist Sponsor logo ad on bottom of each page - - Main sponsor's logos - page inside front page - - Sponsor ad available for : Back cover— Inside back cover • Image Studio Tour website - www.images- studio - tour.com - Studio location Area Map - GPS coordinates — google maps - Sponsor page with links to their website - Artist Page with sponsor Logo on the bottom of each page - Social Media — Facebook- Twitter — Eblog — Blogger links (TBA) Developed and launched a new website in 2011, it received an average over 800 visitors per month on rolling 12 months. Visitor numbers grew to over 3,100 visitors during the month of October. Year Unique Visitors Visits Page view — Time per visit Sept / Oct 09 1,313 & 2,434 Sept / Oct 10 1,242 & 2,541 Sept / Oct 11 1,381 & 2,599 1,641 & 3,106 6.21 3.12 minutes Jul 2011 -Ma 2012 7166 8,960 5.04 2.35 minutes Page 46 of 174 9a) - Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Re... • Marketing the Images Tour e- newsletter — Social Media — Eblog — Websites - Chamber of Commerce — Oro Medonte - Horseshoe Resort - Carriage Hill Resorts — Shell Vacations resorts - RTO7 — regional tourism Ontario zone 7 - City of Orillia - Horseshoe Valley property owner's — Valley Voice - Georgian Bay Triangle Tourism - County of Simcoe Tourism - Ontario Lake Country - Facebook —Twitter via MG of C (TBA) - Barrie Arts and Fine Arts America - CAA events Calendar September /October - 400 /Eleven - On the Bay — Southern Georgian Bay / Collingwood - Studio stop sponsors — website & email blast - Artist own websites and social media • Images Studio Tour — events - City of Orillia — Stephen Leacock Museum - Art Gallery July — October - City of Orillia — Wine Festival - the Leacock Museum October - The Images Tour Artists at the Inn at Horseshoe (TBA tie in with Media day) - Media day (September date TBA) Horseshoe Resort • Event Road Signs — Billboards - Billboard ads — Highway 400 — 11 City of Orillia and Oro Medonte Township - Portable road signage 4' x 10' banners — Qt and Location — Sponsor sites • Visitor Information Centers — Weekend of the Tour - Abbott's Restaurant - Craighurst - Horseshoe Resort — Horseshoe Valley - Carriage Hill Resorts — Horseshoe Valley - Stephen Leacock Museum - Orillia • Images Studio Tour — TV & Radio - Radio and TV commercials - late summer — part of regional tourism ads • Print advertising — Images Studio Tour — no sponsor logos : - Toronto Art Map — new for 2012 Simcoe County excursion map & ad (circ 100,000 +) - Huronia Art and Culture guide —full page (circ 15,000 +) - Lake Country Tourism — visitors guide — full page (circ 40,000) • Media Press Releases — Tour & Artist info - Orillia Packet & Times - newspaper media sponsor - Barrie Examiner - Orillia Today - Places (magazine) - North Simcoe News Application for Tourism marketing grant is being applied for to expand our advertising region Page 47 of 174 9b) - Jonathan Reid, Director: Snow Sports & Events, Horsesh... rA,,,Z W REQUE$T FOR DEPUTATION BEFORE.CO ICICC111A1�1TTE Pfurd NerPr,(r,Esriro�Frrrr ' Any written or electronic submissions and background information for cwslderatlol't'<by Council/Committee mutt be submitted to the Clerk by 4:34 pm on the Wednesday of the week prior to the preferred meeting. Elechronic submissions should be submitted in Microsoft PowerPoint 1Mtcroaoft word format. ryry Prefemad Meeting and Date: I am requesting depu(aiion to speak: y` a) ❑ QQn my own behalf; or b) Vn behalf of a group) organization f association, if b), please state name of grqupt organizaftVassociation below. • fr' .y I would like to uae: - Q prof c wr E❑ laptop Name(e) of Speaker(s) A deputation washing to appear before CounclUCommittes shall be limited to no mole than two (2} Speakers with a total speaking tire* of not more than ten (10) minutes. ; ' �r�a�L3�Y`Eklri'IrLJ 1'�- •��]C'� �i-� k,93Z -`-. �'r'J•f�.�. 1L:a�Ys< 1� { i Subject# of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to,jarovide the Township a means to determine its content end to assess its relative priority to other requests for preser ation. weight will be gr"fen to those requests that provide more deWled descriptions of the content of the presentation, particularly defining how the subject in ter aligns with Council's Mandela. Please note; if you intend to include handouts or a presentation using electronic dewiceF, one copy of 9nOWAron4c presentation and filEeen (15) hard copies of the presentation including any hendoLfs and are to be.drrlly re t4 the Clerks t31Tik:e in somordarm with the guidelines for DeputationsiDeregations outtined in the Township- Procedural a kp.law. U210 -5 5 0 rl�ES r r►t urn►- /t 5 C �„k c t, `i _ G�,a -�• v�- cl��b1V. � a� 11.�� �t n�.�►tJ G:�G t �rt,�(� �'�.t,tk" � �} � 1 Reason why this pre entation 1% Important to Caunell and to the municipality: 4,. . WAVE i OC vwt Data of Request__ Signature(s) of Speakat(a): Telephone: If- Falk: Email: ->&k. "fl 1-f 4-LU I L'!,7J -fr'd� Note: Additional matefi I may be circulated 1 presented at the time of the deputation. Schedkiling will be at the discretion of the Clerk, and will be confirmed. .There are no guarantees that by requesting a certain dates) -your deputation Wil be accepted, as prior eommilmients may make it necessary to schedule an alternate date suggested by ihe,Clerk- a Personal krfoanation on this farm is oAKtad under the legal airtharNy of the MuNolpal Act, S;0.2001, a25 a9- 9n1And9dr The infbr mrtlorids collected and maintained for the purpose of arealing a rewid that is available to the general public pursueni to Section 27 othee MunWi a=roedom of Information and ProMc8on offtvaeX6W. Quamiarm about this w1lection atroutd bs directed to the Glerrs Offlee, The Corporation of fhgTownship cforo-AAedorrte, 146 Line 7 South, Box IOD, 'Oro. Ontario, L4L 2X0. ti Page 48 of 174 9b) - Jonathan Reid, Director: Snow Sports & Events, Horsesh... Events ly 14 - 15 Centurion Cycling 1 my 21 - 22 Warrior Dash August 11 OCA Horseshoe Valley Road Bike Race August 18 - 19 Trail Blazers Ontario Mountain Bike Festival Centurion Cycling July 14- 15 On July 14 -15 our community will experience one of North Americas newest and largest cycling festivals Centurion Cycling. The two -day event will consist of four road races 25km, 50km, 100km, and the Hell in The Horseshoe. www.centurioncycling.com Page 49 of 174 9b) - Jonathan Reid, Director: Snow Sports & Events, Horsesh... cc-.anTurion HORSESHOE VALLEY ONTAR 10 Anticipated Traffic Disruptions for Centurion Ontario — Horseshoe Valley Saturday, July 14'' EVENT: C25 (25km race and ride) TOTAL TIME: 7:30 a.m. — 9:00 a.m. LOCATIONS & TIMES OF DISRUPTION: On Horseshoe Valley Rd to Line 4 7:30 am — 7:40 am On Line 4 to Bass Lake Side Rd 7:40 am — 7 :45 am On Bass Lake Side Rd to Line 8 7:45 am — 8:10 am On Line 8 to Old Barrie Rd 7:55 am — 8:15 am On Old Barrie Rd to Line 4 8:00 am — 8:30 am On Line 4 to Horseshoe Valley Rd 8:10 am — 8:50 am IMPORTANT TO NOTE: The roads are never closed though OPP will manage intersections allowing the right -of -way to cyclists. Traffic will be able to moved though will be delayed during the times in each chart. If alternate routes are available, motorists are encouraged to use them. If not, OPP will do their best to accommodate your travel. Please use extreme caution travelling these routes for overall safety. EVENT: "Hell in the Horseshoe" DESCRIPTION: A elite race running up and down the valley between Line 3 and Line 4, in front of the resort. TOTAL TIME: 1:30 pm. — 3:30 p.m. LOCATIONS & TIMES OF DISRUPTION: Fairly simple detour from the West, right onto 3rd Line, left to Bass Lake Rd, left to 46 Line, and back onto Horseshoe Valley Rd. (Opposite for traffic from the East) Sunday, 150' EVENT: C50 (501am race and ride) TOTAL TIME: 7:30 a.m. — 10:00 a.m. LOCATIONS & TIMES OF DISRUPTION: EVENT: C100 (1001am race and ride) TOTAL TIME: 8:00 a.m. —1:00 p.m. LOCATIONS & TIMES OF DISRUPTION: On Horseshoe Valley Rd to Line 4 7:30 am — 7.40 am On Horseshoe Valley Rd to Line 4 8:00 am — 8:10 am On Line 4 to Bass Lake Side Rd 7:40 am — 7:45 am On Line 4 to Bass Lake Side Rd 8:10 am — 8:15 am On Bass Lake Side Rd to Line 8 7:45 am — 8:10 am On Bass Lake Side Rd to Line 7 8:10 am — 8:30 am On Line 8 to Old Barrie Rd 7:55 am — 8:15 am On Line 7 to Mill Pond Rd. 8:15 am — 8:45 am On Old Barrie Rd to Line 9 8:00 am — 8:20 am On Mill Pond Rd to Line 6 8:20 am — 8:50 am On Line 9 to Bass Lake Side Rd 8:10 am — 8:30 am On Line 6 to Ingram Rd 8:25 am — 8:55 am On Bass Lake to Line 10 8:10 am — 8:35 am On Ingram to Line 4 8:30 am — 9:10 am On 10 Line to 15116 Sideroad 8:15 am — 8:45 am On Line 4 to Mt 5t. Louis 8:35 am — 9:15 am On 15116 Sideroad to Line 3 1 8:15 am — 9:15 am On Mt. St. Louis to Scarlett Line 8:40 am — 9:30 am Along Line 3 to Ski Trails Rd to Line 2 8:30 am — 9:45 am On Scarlett Line to Moonstone Rd 8:46 am — 9 :35 am Along Bass Lake Side Rd to Line 4 8:45 am —10:00 am On Moonstone to Line 3 8:50 am — 9:50 am On Line 3 through Peter St. W to Line 6 8:55 am — 10:00 am On Line 6 to Vasey and to Line 8 9:10 am — 10:20 am On Line 8 to Moonstone and to Line 10 9:15 am — 10:45 am On Line 10 to 15/16 Sideroad 9:30 am— 11:45 am On 15/16 Sideroad to Line 3 10:00 am —12:15 pm Along Line 3 to Ski Trails Rd to Line 2 10:15 am —12 :20 pm Along Bass Lake Side Rd to Line 4 10:40 am -1:00 pm Page 50 of 174 9b) - Jonathan Reid, Director: Snow Sports & Events, Horsesh... Page 51 of 174 THE LOREM IPSUMS SUMMER 2016 A On July 21 -22 The Warrior Dash returns to Horseshoe Resort with a 5km adventure race a = yg around Horseshoe Resort property. This year's event will see 15,000 to 20,000 competitors over the two -day period. All competitor parking will be off site just east of Craighurst on Horseshoe 4 Valley RD. For complete details and information on this event please visit www.warriordash.com Horseshoe Valley Road Race On August 1 1th Ontario's newest Cycling race (Horseshoe Valley Road race) will host 500 of Ontario's best cyclists. Races will run throughout V' the day starting at Horseshoe Resort and race around a loop from Bass Lake Side Road to Seventh line to 15/16 side road to 4th line and back to Bass Lake Side Road. For complete detail and Information on this event please visit www.horseshoevalleyroadrace.com or contact Bruce Bird (Race Director) at brucebird68 @yahoo.com or 416- 702 -5801 Horseshoe Resort 1101 Horseshoe Valley Road, Comp 10, RR #1 +f/ Barrie, Ontario L4M 4Y8 705.835.2790 www.horseshoeresort.com 2 Page 51 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... Page 52 of 174 REQUEST FOR DEPUTATION BEFORE COUNCIL /COMMITTEE O/YJ% r/!t'Lhwleft, _ Pw ad fre,ilq�e, 8adtiag F"I"', Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. It) ?t1 Preferred Meeting and Date: _� U(1 e �> qlr P M I am requesting deputation to speak: a) ❑ on my own behalf; or b) ®on behalf of a group/ organization/ association, if b), please state name of group/ organization /association below. �Uh�t�15 l��i �tic�iflg C,VVI 1 would like to use: [ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. n�f �arta a �zs ' i (7 rificx�t'a e ipC.I.I yLeu AssoC, et` -be) Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law. `�o 6�Ot2x,n d f 6ZJ We Pc fmit Sow � Hm stew Valleg Roe Ugze on �citut��rsw �u�VS3 11� 111E rO4c� Q�Se t,C7BJ�� yj� Q C it cc�c' I sOvlyl 1D+ � fG-s r Slit e R-_S ar"- n yx� vj,' tt MAT (-e-y u r -411 i o a el c_toS) r e�S Reason why this presentation is important to Council and to the municipality: 1 r� r ��P Qty �U�flliP f>t -",Ie �Gt7(%(7� f� P 11E7dl S flP�i Tj r CtNd nocc- ufi,bf\a,i Qk2iyA I Z Date of Request: NE /y� Z G / Signature(s) of Speaker(s): r _ Address: - Telephone Fax: Email: Note: Additional material maybe circulated/ presented at the time of the deputation. Scheduling will beat the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information an this form is collected under the legal authority of the Municipal Act, S.O. 2001, 0:25 as amended. The information is collected and maintained for the purpose of creating a record [hat is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100,, Oro, Ontario, LOL 2X0: 01/2011 Page 52 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... ' Horseshoe Valley Road Race ontaO Cycling Association Ontario Cup Event J.- ......... L.. /..n..., n. -....J n--- n.....:.- ......I n........:..... A.......� 9 9th, -1n9'1 The Horseshoe Valley Road Race is an Ontario Cycling Association (OCA) Road Race event adhering to the rules and guidelines for an OCA road event. The Road event consists of 13 separate categories of riders competing in 10 distinct races. The riders are classified into categories as determined by age and skill according to the OCA rules. All of the riders will be required to carry OCA licenses or one -day permits. The ten distinct races will cover the following six distances; 25.63km, 46.99km, 68.35km, 111.07km 132.43km or 153.79km. The ten races will be divided into two heats, the first heat starting at 11:00am and ending at 1:30pm, and the second heat starting at 2:00pm and ending at 6:30pm. All of the riders will race around a 21.36km loop in Oro - Medonte township, circling the loop between 1 to 7 times depending on their category. The finish line will be located on 3`d (see map below for exact location). Horseshoe Resort is the host location for the event, the base for all activities, the primary location for overnight accommodations, and the starting point for all races. Traffic Management Overview Wheels of Bloor will plan for and provide complete traffic management throughout the event. Riders are granted right -of -way throughout the course and are fully supported with law enforcement, mechanical support, and medical support. A complete Traffic Management Plan complete with intersection diagrams and law enforcement posts has been included in this package. Traffic is managed to maximize safety for the participants and for residents while also balancing the need to move vehicular traffic in the area. Each intersection, no matter how minor or infrequently traveled, is categorized in the following way: • "A" level intersections — require law enforcement to manage traffic, typically A intersections either require adjustments to the standard right -of -way or require increased visibility, or both. • "B" level intersections — do not require a change of the right -of -way typically do not require law enforcement but may require volunteer or staff course marshals to share information with motorists, provide an extra layer of visibility, and /or direct participants through confusing intersections. Note: All volunteers or staff course marshals will be trained in accordance with OCA standards in traffic management In any location that requires traffic management and direction, law enforcement will be contracted to provide their expertise. Law enforcement will control traffic at all "A" intersections, moving vehicles through intersections as traffic permits. Volunteer course marshals (pointers) may also be assigned locations to further direct cycling participants and /or to aid motorists with way- finding, but will not be charged with directing traffic. The Neutral Start The beginning of the route is a 4.75km Neutralized Rolling Start which begins at the Horseshoe Valley Resort and makes its way north on Horseshoe Valley road before turning right onto the 4th line and then left onto Bass Lake Road. During the Neutral Start no racing will be permitted. Each of the 10 distinct groups will be supported by a minimum 3- vehicle motorcade: 1. The first vehicle will be at the front of each race group 2. A vehicle (preferably a motorcycle) containing an OCA commissaire vehicle will follow the group of riders during the neutral sta rt 3. A maintenance vehicle will follow each race to provide mechanical support for the riders The riders will take up only the right hand side of the road and ride in compact groups of between 30 and 120 participants (based a historical comparison of similar races). The accompanying Race Schedule depicts the anticipated times of participants at any particular location along the neutral start. For example, beginning at Horseshoe Resort, the final participants of each wave will be off Horseshoe Valley Road and onto 4th Line within 5 minutes following the beginning of the event (see Race Schedule). The Race Circuit Once the riders enter the main loop on Bass Lake Rd traveling in a clockwise direction, racing will begin. Throughout the race portion of the event the lead vehicle will always remain in front of the lead rider from that group and the maintenance vehicle will follow behind the main pack of riders from that group. During the course of the race the riders will break up into smaller groups and Page 53 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... ultimately be scattered around the loop making it impossible to anticipate the exact time when Cyclists will travel through the road intersections along the main loop. Management of the intersection during the race will follow the traffic management plan according to how each intersection is classified ( "A "or "B "). The Race Finish In the final 300 meters* as the riders approach the finish line on 3`d line in their final lap, riders will make use of the full width of the road as a safety precaution as they sprint for the finish line. This final section of the road will have barricades along both sides of the road to keep spectators separated from the riders as they approach the finish line. The barricades will continue for 100meters* after the finish line as well. We will work with the OPP to ensure that traffic is managed during the finish portion of the races and the road is clear of vehicles for the barricaded section (300 meters leading up to and 100 meters following the finish line). This interruption in traffic flow to ensure the safety of the riders during the finish sprint will last no longer than a few minutes. Note: The finish line will be located on on uphill straight section with clear sight lines to limit reduce the speed of the finishing sprint in an effort to keep the event safe. *or a distance as deemed appropriate by the lead Commissaire Getting the riders back to the Horseshoe Resort Once the riders cross the finish line or abandon the race, they will keep to the right side of the road and ride north on 3`d line up to Horseshoe Valley Road. Once on Horseshoe Valley road riders will turn right and descend the hill turning right into the Horseshoe Valley Resort . Transporting Spectators to the Feed Zone area Spectators will be bussed back and forth to the feed zone from the Horseshoe Valley resort and then back again. The bus service will continue throughout the event so that spectators keep their vehicles in the resort parking lots and not out on the course along the sides of the roads. It is important to note, the roads are never "closed ". Rather, the OPP will determine when it is safe to proceed at each intersection. Historically traffic interruptions have been kept to a minimum and the typical delay is less than a minute. Projected Impact (see Appendix for calculations) The event will be in active on the roads for a total of7hours (11 -1:30 and 2 -6:30) There are 10 distinct groups of riders (5 in the early wave and 5 in second wave) Neutral Start (4.75km) Total Projected Delay: 30 minutes Likelihood of encountering a delay of 60 seconds: 2.4% There will be a two twenty minute periods where North bound traffic on Horseshoe Valley Rd will be delayed as groups make their way from the resort up to the 4`" line: 11:00 — 11:20 & 2:00 -2:20 (see Race Schedule) Main Circuit (21km Loop) Total Projected Delay: 49.33 minutes Likelihood of encountering a delay of 40 seconds: 11.75% Main Circuit (21km Loop) Total Projected Delay: 50 minutes Likelihood of encountering a delay of 150 seconds: 11.9% Course Management Overview With the OPP creating a safe envelope to stage the event, the OCA Commissaires and Event volunteers manage the cyclists throughout the routes. Wheels of Bloor will place and pick -up course directional signage, informational signage (caution, km marks, etc.), assist cyclists needing help, and pick -up any and all trash dropped by the participants along the route. Page 54 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... The Course Staff maintains radio communications with the Central Command to relay important status information throughout the duration. SAG (Support And Gear) vehicles will also be on course to offer a ride for any cyclist wishing to abandon the race and seeking a safe ride to the venue. The event staff will work with The Oro - Medonte township to arrange to sweep corners free of gravel and debris prior to the event Central Command & Communications Overview A central command post will be set up to house all relevant communications infrastructure. Typically this occurs with three primary groups, Law Enforcement, Emergency Services, and Event Staff, each working with their respective individuals in the field and relaying information among the groups for informational purposes and in the case of a crisis. Of course, each OPP and EMS provider will be equipped with radio communications, and each Course vehicle and staff will be tied into radio communications as well. Medical Care Overview For on- course medical needs, an ambulance and two paramedics will be contracted to provide support services. The ambulance will be stationed on the course during the event and then back at the Horseshoe Valley resort following the last race. Should an accident occur that requires transportation to the nearest hospital, the ambulance will be used for that purpose and another ambulance will back -fill the departed vehicle. An emergency action plan will be in place to clearly spell out communication and response should any incidents occur. The Emergency Action Plan Coordinator will be located back at 'home base' The Horseshoe Valley resort and be tied into the communication network so that response times are minimized. Insurance Coveraee The event will be covered by a Comprehensive General Liability coverage policy that purchased through the Ontario Cycling Association (OCA) as it is an OCA sanctioned event. A certificate of Insurance will be issued for the event that named Insured for the What activities are covered? All sanctioned and approved cycling activities. All activities must be documented and approved by the Provincial Associatior Club President or NCCP certified Coach. If you require further clarification contact your Provincial Cycling Association. Who is an insured? All employees, volunteers, officers, directors, coaches, managers, affiliated clubs, and or teams, members. Also municipalities government departments, sponsors and organizers but only as it relates to their involvement in a sanctioned event. Description of coverage Limits of Liability: $5,000,000 per occurrence Bodily Injury and Property Damage $5,000,000 Products and Completed operations aggregate limit $5,000,000 Non -Owned Automobile including Legal Liability for Damage to Hired Automobiles (Limit: $70,000) $2,000,000 Employee Benefits (Claims made) $1,000,000 Abuse Liability (Claims made) $1,000,000 Forest Fighting Expenses $1,000,000 Tenant's Legal Liability $5,000,000 Personal Injury and Advertising Injury Liability $2,000,000 Employers Liability $ 25,000 Medical Payments — any one person 1 any one accident township, Country, OPP, Race organizer, resort and main sponsor. The following is an excerpt from the 2011 policy details page: Sian Plan & Pre -event Notification Overview The Course Staff will place a number of types of signs prior to the event. First, pre -event notification signs will be placedthe week prior the event to offer information to frequent motorists and area residents related to the anticipated areas of slow -downs and disruption. These pre -event notification signs are placed in high- traffic areas and primary intersections leading into the planned routes. These signs are temporary in nature, meet typical DOT standards, and are removed immediately following the event. Page 55 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... In addition to the pre -event notification signs placed in the area, Wheels of Bloor will work with The Horseshoe Resort staff to make sure area residents and businesses are informed of the coming event and can make adjustments as necessary. Options include local /regional media, reverse 911 to homes along the race route, neighborhood newsletters, pre -event mailings and postings. The second type of signs placed by the Course Staff are course directional signage. Primarily consisting of right turn, left turn, straight arrows, kilometer /mile markers, feed zone approaching, and caution slow signage. The third type of signs placed on the course are for informational purposes. Typically this signage is for motorists and residents leading into the course or directly opposing the route. These signs are mostly "Caution Bike Race in Progress ", or "Flagger Ahead" to note an area of caution for motorists. Volunteer Overview In addition to the contracted traffic safety departments, emergency management resources, various suppliers and services providers, and paid event staff, the event also relies on dozens of volunteers to aid the participants on race day. Using a detailed and position assigned structure, groups of volunteers will be managed by the Volunteer coordinator, in specific area. Areas of volunteer need include, feed zones, course marshals, registration assistants, start line /finish line, among other needs. It is intended that Wheels of Bloor work with community groups and non - profits to source volunteers for the event days. In appreciation for the volunteer work and in support of community causes, Wheels of Bloor makes donations in proportion to the volunteer hours offered. Page 56 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... Horseshoe Vallev Road Race — Race Schedule Category Start iF'are Neutral Start Time (;.1'1m &Z eleaton H,,.b a Van xLne Start Time fcnfZero (4d<Lire &mss LateFd cirenit Laps 2.13Gan 215m Finish Leg 4.27km 46m Estimated ar;pare Distance `s Cl mbin la (eleratongain in meters) Estimated Finishtime (11 Rider) Estimated Finish time (Last Rider) Registration Opens 1 0930ANM x Neutral Start 4th Line Right x Rezistration Closes 1 10:45 AI4f x Neutral Start R'av cs x Elite 4 Men 1 1100 AM 11.05 AM 11:15 AM 3 1 37 63.35 5 3 01:0.5 :50 PM 012.5 PM Master3 Men 1 11:01 AM 1106 AM 11:16 AM 3 1 37 69.35 646 01-06:50 PNi 0126 PM Under -17 Men 1 11 {12 AM 1107 AM 11:17 AM 2 1 36 4699 1235 :19 PM 12:45 PM Elite 1& 2 Women 1 1104 AM 1109 AM 11 :19 AM 3 1 34 6935 W 01 :1937 PM 0134 PM Elite 3 Women 1 1105 AM 11 :10 AM 1120 AM 2 1 34 46.99 475 12 :4255 PM 01{12 PM Master A&B Women 1 1105 AM 11 :10 AM 1120 AM 2 1 34 46.49 475 12 :4255 PM 0102 PM Junior women 1 11:05 AM 11 :10 AM 1120 AM 2 1 34 46.44 47S 12:42:55 PM 0102 PM Under -l7 Women 1 11:05 AM 11 :10 AM 1120 AM 2 1 33 46.49 5 12:4526 PM 0105 PM Awards 1 01 :40 PM Riders are no longer racing continue North down 3"r Line Return to Resort Horseshoe Vallev Rd Ri t Riders are no longer racing. Stag to right side of the road and descend hill into the resort x Registration Opens 2 1200 PM Re stration Closes 2 01:40 PM Elite 1& 2 Men 2 0200 PM 0205 PM 0215 PM 7 1 34 15379 1556 060136 PM 0631 PM Master I Men 2 0201 PM 0206 PM 02:16 PM 6 1 39 132.43 1335 0529:44 PM 0554 PM Master 2 Men 2 0202 PM 0207 PM 02:17 PM 5 1 39 Ill-07 1120 050222 PM 0522 PM Junior Men 2 0203 PM 0203 PM 02:19 PM 1 5 1 39 111.07 1 1120 050322 PM 0523 PM Elite 3 Men 2 0203 PM 0203 PM 02:19 PM 5 1 39 111.07 1120 050322 PM 0523 PM 5 ortif 2 0204 PM 0209 PM 02:14 PM 1 1 32 25.63 260 02 :5703 PM 03 :12 PM Awards 2 07:10 PM HGrsesliGe VaUev Road Race — Race Log Qkelpment Location :fiction Notes A-4PP E-Mi rAaE Neutral Start Horseshoe Resort Riders proceed in groups out of the resort Neutral Start Horseshoe VxUey Road Right x Neutral Start 4th Line Right x Neutral Start Hightand Drive cs x Neutral Start R'av cs x _Alpine Neutral Start Bass Lake Rd Left x Race Circuit 51 Line cs x Race Circuit 60 Line cs x Race'Circtut 71 Line Right x x Race Circuit Old Barrie Rd cs x x Race Circuit 15�1 W, Side Road Right x x Race: Circuit 6th Line cs x Race Circuit 5th Line cs x Race Circuit 4th Line Right x x Race Circuit Old Barrie Rd cs x x Race circuit Bas s Lake Rd Right x x Race Circuit 4", Line _North cs x Finish leg 4a Line & Bass Lake Road Left x x Finish leg 3a Line Right x Finish leg Highland Drive cs Finish Line 3rd Line at apex of hill atop Horseshoe Slri Hi11 cs Halt Traffic as riders approach final 300 meters of finish_ Riders %vM have full use of the road for the final 300 meters leading up to the finish line. Return to Resort 3'° Line cs Riders are no longer racing continue North down 3"r Line Return to Resort Horseshoe Vallev Rd Ri t Riders are no longer racing. Stag to right side of the road and descend hill into the resort x Page 57 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... Horseshoe Valley Road Race — Neutral Start Map (4.75km and 98 meters in elevation gain) Traffic Management Plan includes W or'B' intersection marked on the Map (description for intersection management can be found above Neutral Start Map Neutral Start Elevation r4 ` 440 vNey Heights Horoe�hae !! � 0 t " 7 :kili,r Neub-d stwt Q W Rr -.crt 4,75 (km) vy9H� '�Fa'ie W� r Y start of At Race Cku& 3 Line M Page 58 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... Horseshoe Valley Road Race — Circuit Map (21.36km and 215meters in elevation gain per lap) Traffic Management Plan includes W or'B' intersection marked on the Map (description for intersection management can be found above Entrances To a� Feed¢ Gravel Pit Zone ti Start of Circuit yT`a A a % Vp r Old . Bale 'F6'14 a i r. d n �.� 'Or4 -MP n12 Falrgmunds *s QA y- O W f� qh '� 61apdaA D12Gnogle- Edon ComeMappMaker FL Elevation forthe Race Circuit (215meters gain per lap) Race Circuit Elevation Feed Zone 400 300 200 2.5 5 7.5 10 12_.5 15 17.5 20 Distance (km) Page 59 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On Traffic Management Diagrams TCP for Bicycle Races T- Intersection, One -Way Stop p 1 0 4 in the Race Direction, Left Turn ° i9 o h +l rGl ntlll rn Pylon P aline Flagger Police t 4 Line and Cass La Ke ;Turning urning left onto the course TCP tar Bicycle Races Two -Way Stop in the Race Direction Pylon Police Ike F1 or m'- Ba TRacers 4�4 Race direction and path Marshall Polite Flagger ss Lake & 7th Line; Turninq riqht onto 7th Line Crossing Old Barrie Road on 7th and 4th Line Page 60 of 174 th 7 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On TCP for Bicycle Races Two -Way Stop in the Race Direction, Straight Through Police I FI gger .. Race direction and path Racers Marshal! FEagger P011CU TCP for Bicycle Races Four -Way Stop Marshall Flagger I ILOM t Pylon 0 Racers MarshaI/ R7direction Flagger anpa Police Flagger Line & icth -16th Side Road 15 -16th & 4th Line Page 61 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On TCP for Bicycle Races Two -Way Stop Against the Race Direction Pylon Marshal! Flagger T Racers Police F e'1 Race direction and path g ' Marshall T Flagger TCP for Bicycle Races T- Intersection, One -Way Stop in the Race Direction, Right Turn nf+f1C c1 h tt d n'nain n�n rr' Pylon Race direction and path Police _o Police Flagger Bass Lake & 5th. 15-16th & 6th, 15-16th & 5th Page 62 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On TCP for Bicycle Races Two -Way Stop Against the Race Direction, Straight Through Marshall Flagger Race direction and path L L L Racers aY Marshall Flagger Page 63 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On Horseshoe Valley Road Race — Finish Leg (4.27km and 45meters in elevation gain) Traffic Management Plan includes W or'B' intersection marked on the Map (description for intersection management can be found above Ski Florscs►�n� w Reenn Finish Una ry •y 3 Unekl-� CIA Finish Una Final 300 Meters . M. Page 64 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... Finish Leg Elevation 400 300 O'S 1 ➢_S 2 2_5 3 3.5 4 0istamce (km) .. Appendix Projected Impact Calculations Neutral Start The total amount of passes by a single point (all 10 groups) = 10 passes The average amount of time that it takes for a group to pass a single point is 60 seconds (avg group size will be 40) Projected delay at a single point or intersection over the entire event on 4th line: (10 passes * 60 seconds) = 600 seconds or 10 minutes The likelihood that motorist on 4 I line will be inconvenienced for 60 seconds during the entire event: (10 minutes / 7hrs or 420 minutes) = 2.4% Main Loop The total amount of passes by a single point (all 10 groups) = 37 passes Assume that each group will be split in two during the race (37passes * 2groups) = 74 passes by a single point (or intersection) on the route The average amount of time that it takes for a group to pass a single point is 40 seconds (avg group size will be 25 at most) Projected delay at a single point or intersection over the entire event: (74 passes * 40 seconds) = 2960 seconds or 49.33 minutes The likelihood that motorist will be inconvenienced for 40 seconds during the entire event: (49.33 minutes / 7hrs or 420 minutes) _ 11.75% Finish Leg The total amount of passes by a single point (all 10 groups * 2) = 20 passes The average amount of time that it takes for a group to pass a single point is 150 seconds; The delay time is increased to account for full road closure as the riders approach the finish line Projected delay at a single point or intersection over the entire event: (20 passes * 150 seconds) = 3000 seconds or 50 minutes The likelihood that motorist on 3`d line will be inconvenienced for 150 seconds during the entire event: (50 minutes / 7hrs or 420 minutes) = 11.9% Page 65 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... Page 66 of 174 27- Jun -12 Bruce Bird, y Race Director 28 Sarah Ashbridge Ave ! Toronto ON � t: 647- 344 -2030 c: 416 - 702 -5801 Andrew Paradowski, - Technical Delegate t Ontario Cycling Associate C 212 3 Concorde Gate Toronto ON t: 416-426-7242 c 647-77 HORSESHOE VALLEY Jonathan Reid - ROAD RACE Horseshoe Valley Road Rac s r 1. Introductions 2. Goal: Obtain a road use �%. permit 3. Event Overview .J 4. Schedule 5. Course 6. Traffic Management & Impact f b ►; are °s'• - ton Horseshoe Valle, 1 Page 66 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On Page 67 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... 27- Jun -12 Page 68 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... 27- Jun -12 Page 69 of 174 9c) - Bruce Bird, Wheels of Bloor; and Andrew Paradowski, On... 27- Jun -12 Page 70 of 174 10a) - Report No. TES2012 -13, Jerry Ball, Director of Transp... Tc ulnsha- ©y f REPORT Proud Heritage, Exciting .Future Report No. TES2012- 13 To: COUNCIL Prepared By: Jerry Ball Meeting Date: June 27, 2012 Subject: Side Walk at Line 4 North & Line 4 Park Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. THAT Report No. TES2012 -13 be received and adopted. 2. THAT a pathway be constructed along the east side of Line 4 North, from Highland Drive to the Line 4 park entrance. 3. THAT "Pedestrian Walking" signs and "Children Playing" signs be erected within this area. 4. THAT the OPP be requested to utilize the Solar Radar Board along Line 4 North, from Horseshoe Valley Road to Alpine Way. 5. THAT the existing 100 watt mercury vapor lights, at the intersections of Line 3 North and Line 4 North, be upgraded to 250 watt mercury vapor lights. 6. AND THAT Mr. Terry Ruffle of the HVPOA be notified of Councils decision, under the Director of Transportation and Environmental Services signature. BACKGROUND: Requests have been received from the Horseshoe Valley Property Owners Association regarding the safety of the local residents and children, walking to Line 4 Park. Some of the issues that have been put forth for consideration are: • Make an all way stop intersection at Line 4 North and Highland Drive. • Create a Community Safety Zone along Line 4 North. • Erect "Children at Play" signs at the park area. • Utilize the upgraded solar radar sign board. • Construct a pathway along the east side of Line 4 North, from Highland Drive to the park entrance. • Increased lighting at the intersections of Line 3 North and Line 4 North, at the Horseshoe Valley Road. Transportation and Environmental Services June 27, 2012 Report No. TES2012 -13 Page 1 of 3 Page 71 of 174 10a) - Report No. TES2012 -13, Jerry Ball, Director of Transp... ANALYSIS: Staff reviewed the request, to create an all way stop at the intersection of Highland Drive and Line 4 North, to determine if an all way stop is warranted. Upon reviewing the guidelines for erecting stop signs, it was determined that an all way stop intersection was not warranted, on the basis of the existing 50kmh zone, sight lines meeting the required distance for a 50kmh zone, and no known incidents at this intersection. The request to create a Community Safety Zone along Line 4 North was also reviewed by staff, and it is felt that a Community Safety Zone is not warranted along Line 4 North, as this section is posted a 50kmh zone, with good sight lines. It was also felt, that any safety concerns could be addressed more effectively using other methods. The request for Children Playing Signs along Line 4 North does meet the criteria for playground areas, and as such, would be installed at both boundaries of the park. A request will be placed with the OPP to utilize the solar radar board on Line 4 North from Horseshoe Valley Road to Alpine Way. Residents have concerns with children walking from the Highland Drive intersection, along Line 4 North, to the new park as a safety issue, due to the traffic volume and speed. Staff has inspected this area for the possibility of constructing a path /walkway for pedestrians to access the Line 4 North Park. It is recommended to remove all brush from the right of way, back to the property line, set the roadside ditch back closer to the property line, and then widen the existing east shoulder with limestone to create a new shoulder of approximately 2 meters in width. This new shoulder would provide a safe walkway for pedestrians, and could be plowed and sanded (due to location) during the winter months. Staff also inspected the two existing streetlights; one at Line 3 North and Line 4 North intersection, and the Horseshoe Valley Road. Presently both of these streetlights are powered with a 100 watt mercury vapor light, which the residence(s) claim are not bright enough to light up these intersections. These streetlights could be upgraded to a 250 watt mercury vapor light to improve the lighting. The cost is estimated at $500.00 per light, and would be financed from the streetlight repair budget. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The signage, shoulder widening, and brush removal, would be financed from the operating budget within Transportation Services, at an estimated cost of $1,800.00. The lighting upgrades would be financed from the streetlight repair budget, within Environmental Services, at an estimated cost of $1,000.00 for both streetlights. POLICIES /LEGISLATION: Roadway Service Standards Uniform Manual of Traffic Control Devices Transportation and Environmental Services June 27, 2012 Report No. TES2012 -13 Page 2 of 3 Page 72 of 174 10a) - Report No. TES2012 -13, Jerry Ball, Director of Transp... CORPORATE STRATEGIC GOALS: Service Excellence, Healthy Community CONSULTATIONS: Manager of Transportation Services, Manager of Environmental Services ATTACHMENTS: N/A CONCLUSION: It is recommended, that the recommendations listed in this report, be completed to address the safety concerns of the Horseshoe Valley Property Association. Respectfully submitted: Jerry Ball, C.R.S.S. Director, Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2012 -13 June 27, 2012 Page 3 of 3 Page 73 of 174 10b) - Report No. TES2012 -14, Jerry Ball, Director of Transp... REPORT Proud Heritage, r Future Report No. TES2012 -14 To: COUNCIL Prepared By: Jerry Ball Meeting Date: June 27 2012 Subject: COMMUNITY IDENTIFICATION SIGNS Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action XX For Information Only It is recommended that: 1. THAT Report No. TES2012 -14 be received and adopted. 2. THAT all maintenance and /or repairs for signs or structures, for ascetic purposes within subdivisions, remain as an Association responsibility. 3. AND THAT in the future, all signage or structures requested must be approved by the Municipality, as per the Sign By -Law 2010 -075, as amended. BACKGROUND: The Municipality has numerous subdivisions and development spread throughout the Township. Most of these developments, depending on when they were constructed, have some type of signage to identify the development. Some of this signage has reached its lifecycle, and now requires some type of maintenance or replacement. Local residents from within these subdivisions have questions and concerns, on who is responsible for sign maintenance and upkeep, and any landscape work, such as grass mowing, flower, and shrub maintenance, or structure repair. Staff has completed an inventory of the existing signage, within the subdivisions, and broken this inventory into three categories: 1. Medians which would be a concrete curb or decorative stones. 2. Signs constructed of wood. Concrete, stone, or steel design. 3. Entrances which would include both types of signs, and stone, or curb design. Transportation and Environmental Services June 27, 2012 Report No. TES2012 -14 Page 1 of 3 Page 74 of 174 10b) - Report No. TES2012 -14, Jerry Ball, Director of Transp... The following is a list of subdivisions that were identified with having one of the noted categories: • Line 4 & Highland Drive (M) • Line 3 & Highland Drive (M) • Sugar Bush (S) • Harbourwood (S) • Pine Ridge (S) • Maple Crest (S) • Highland Drive (S) • Arbourwood (E) • Oro -Hills (E) • Cathedral Pines (E) ANALYSIS: In past history, the Municipality has not repaired, replaced, or completed any maintenance work on the above listed signs, with the exception of the Arbourwood Subdivision. This development has two entrances onto Line 2 South, with two decorative stone structures at each intersection. Three of these structures are maintained by the adjacent property owners, and one is maintained by the Municipality (grass mowing and trimming). All the intersections / streets that enter or exit the above listed subdivisions are properly identified by either the County of Simcoe or the Municipality, using the green / white street name blade. All other signage or structures would have been constructed or erected by the developer, and would be for ascetic purposes. As all of these signs or structures are located on Municipal right of ways, they should be inspected on an annual basis for defects and deterioration, to address liability concerns. If the sign or structure has reached its life cycle and requires replacement, and or repair, the Municipality would contact the local residence Association to clarify if they will be replacing / repairing the sign or structure, and if not, the Municipality would remove as part of risk management. As in past history, it is recommended that any signage or structures within subdivisions, that requires maintenance work or tree /shrub plant care, remains as an Association responsibility. In the future, all types of signage or structures requested must be approved by the Municipality, as per the Sign By -Law 2010 -075 as amended, or within subdivision plans. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: When the signage or structure, which is located on the Municipal right of way, reaches its life cycle, it becomes a liability to the Municipality, when not properly maintained. Transportation and Environmental Services June 27, 2012 Report No. TES2012 -14 Page 2 of 3 Page 75 of 174 10b) - Report No. TES2012 -14, Jerry Ball, Director of Transp... POLICIES /LEGISLATION: N/A CORPORATE STRATEGIC GOALS: Service Excellence, Sustainablity CONSULTATIONS: Director of Recreation and Community Services, Director of Corporate Services Clerk ATTACHMENTS: N/A CONCLUSION: That all maintenance and repairs, required for signs and structures within subdivisions, remains as the local Association responsibility. Respectfully submitted: Jerry Ball, C.R.S.S. Director, Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2012 -14 June 27, 2012 Page 3 of 3 Page 76 of 174 10c) - Report No. TES2012 -15, Jerry Ball, Director of Transp... Ta hip of REPORT Proud Heritage, Exciting Future Report No. TES2012 -15 To: Type of Meeting Prepared By: Jerry Ball Meeting Date: June 27 2012 Subject: MUNICIPAL HIGHWAY BEST EFFORT AGREEMENT Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2012 -15 be received and adopted. 2. THAT the Township of Oro - Medonte enters into the Municipal Highway Best Effort Agreement, with the County of Simcoe. 3. THAT the appropriate By -Law, for Council's decision be brought forward. 4. AND THAT the County of Simcoe is notified of Council's decision, under the Director of Transportation and Environmental Services signature. BACKGROUND: At the January 11, 2012 Council meeting, the draft Municipal Highway Best Effort Agreement, prepared by the County of Simcoe, was presented to Council. In the report it was stated that as a result of the County of Simcoe Transportation Master Plan certain highways were identified, which would be included in the County's Highway System, at some time in the future to ensure that the County's Highway System will function on a County wide basis. The road section identified in the report for Oro - Medonte is Line 7 North, from Highway 11 to County Road 22 (Horseshoe Valley Road), ANALYSIS Staff reviewed the report and discussed with County representatives, and has no concerns with the County of Simcoe assuming Line 7 North, from Highway 11 to County Road 22 (Horseshoe Valley Road), and adding to their roads network. In the terms of the agreement, the agreement shall terminate upon Line 7 North being added to the County's Highway system by by -law, or 20 years from the effective date. Transportation and Environmental Services Report No. TES2012 -15 June 27, 2012 Page 1 of 2 Page 77 of 174 10c) - Report No. TES2012 -15, Jerry Ball, Director of Transp... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: N/A POLICIES /LEGISLATION: N/A CORPORATE STRATEGIC GOALS: Quality of Life, Service Excellence, Safe & Healthy Community, External Relations CONSULTATIONS: Director of Development Services, Director of Corporate Services ATTACHMENTS: Municipal Highway Best Efforts Agreement CONCLUSION: That the Township of Oro — Medonte enters into the Municipal Highway Best Effort Agreement, with the County of Simcoe, to have Line 7 North, from Highway 11 to County Road 22 (Horseshoe Valley Road), added into the County Highway System at some time in the future. Respectfully submitted: r Jerry Ball, R.S.S. Director, Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2012 -15 June 27, 2012 Page 2 of 2 Page 78 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... I REPORT Proud Heritage, Report No. To: Prepared By: TES2012 -16 COUNCIL Lisa McNiven Meeting Date: Subject: Motion # June 27, 2012 Drinking Water Quality Management Standard Roll #: R.M.S. File #: (DWQMS) Update RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2012 -16 be received for information only. BACKGROUND: Drinking Water Quality Management System (DWQMS) Accreditation In 2009, the Ministry of the Environment, under the Safe Drinking Water Act, required that all municipal water systems implement a Quality Management System. The Quality Management System that was implemented ensures consistency in the operation and maintenance of the drinking water systems under the Township's operating authority and will help ensure the continued supply of safe drinking water to Township residents. In March 2009, staff presented Report No. TES2009 -18, in which Council endorsed and committed to the implementation and continual improvement of a Quality Management System (QMS) for Township of Oro - Medonte Drinking Water Systems. Report No. TES2009 -18 designated the following roles to members of staff: Owner's Representative: Chief Administrative Officer Top Management: Director of Transportation & Environmental Services Manager of Engineering & Environmental Services QMS Representative: Environmental Services Foreman Transportation and Environmental Services Report No. TES2012 -16 June 27, 2012 Page 79 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... At the May 24, 2012 meeting, Council received correspondence dated May 4, 2012 from the Ministry of Environment advising of their decision to change accreditation bodies. Further correspondence was received by staff on May 24, 2012 from the Ministry listing two new accreditation bodies — QMI -SAI Global and NSF International Strategic Registrations. A deadline of June 22, 2012 was assigned for submission of a signed contract with either of the accreditation bodies. Standard of Care — Section 19 of the Safe Drinking Water Act Justice Dennis O'Connor made the following recommendation in his Walkerton Inquiry Report: Recommendation 45: Given that the safety of drinking water is essential for public health, those who discharge the oversight responsibilities of the municipality should be held to a statutory standard of care. Section 19 of the Safe Drinking Water Act states that the owners (Council) of municipal drinking water systems shall: (a) exercise the level of care, diligence and skill in respect of a municipal drinking water system that a reasonably prudent person would be expected to exercise in a similar situation; and (b) act honestly, competently and with integrity, with a view to ensuring the protection and safety of the users of the municipal drinking water system. 2002, c. 32, s. 19 (1). This standard of care would apply to the owner of the municipal drinking water system (Council), the person who oversees the accredited operating authority or who exercises decision - making authority over the system, or the Officers and Directors of the Corporation that owns the system. Section 19 clearly states that every person who fails to carry out that duty is guilty of an offence under the Act and as a result, may be convicted regardless of whether the owner of the system is prosecuted or convicted. Section 19 states that a person will not be considered to have failed to carry out its duty in any circumstance in which they rely in good faith on a report of an engineer, lawyer, accountant or other person whose professional qualifications lend credibility to the report. This section of the Act comes into force January 1, 2013. Transportation and Environmental Services Report No. TES2012 -16 June 27, 2012 Page 80 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... ANALYSIS: Drinking Water Quality Management System (DWQMS) Accreditation Staff contacted both accreditation bodies and received quotes from both agencies. The quotes are attached for reference. Based on price, location and level of comfort with the main contacts, staff selected QMI -SAI Global. The Chief Administrative Officer, as "Owner's Representative ", signed the three -year agreement, as required by the Ministry of the Environment so that it could be submitted prior to the June 22nd deadline. Standard of Care — Section 19 Safe Drinking Water Act Council is encouraged to familiarize themselves with the Township's DWQMS. Staff are available to provide one -on -one information sessions. A copy of the current Operational Plan has been attached for Council's review. Walkerton Clean Water Center also has courses available for Council members on the Standard of Care requirements. Council members who are interested in attending the course are asked to contact Lisa McNiven, Manager of Engineering and Environmental Services. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The three -year estimated cost associated with accreditation of the Township's Drinking Water Quality Management System is $12,500.00, plus travel expenses (hourly travel rate, accommodation and meals) and applicable taxes. The cost for the Standard of Care Course is $169.50 (including HST) per person. POLICIES /LEGISLATION: Ontario Regulation 188/07 Ontario Regulation 170/03 Safe Drinking Water Act 2002 Ontario Regulation 453/07 CORPORATE STRATEGIC GOALS: Quality of Life Safe and Healthy Community Service Excellence Sustainability Financial Stewardship CONSULTATIONS: Fred MacGregor— Environmental Services Foreman Transportation and Environmental Services June 27, 2012 Report No. TES2012 -16 Page 81 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... ATTACHMENTS: Operational Plan Transfer of Accreditation Form Quotes from QMI -SAI Global and NSF International Strategic Registrations CONCLUSION: The Ministry of the Environment's requirement for selection of a new accreditation body was completed by the required date of June 22, 2012. Staff selected QMI -SAI Global based on cost, location and project contact. Council has obligations under the Standard of Care requirements of the Safe Drinking Water Act to act with due diligence and integrity to ensure the supply of safe drinking water to users, which come into force on January 1, 2013. Respectfully submitted: Lisa McNiven, B.SC., C.E.T. Manager of Engineering and Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation and Environmental Services June 27, 2012 Report No. TES2012 -16 Page 82 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... erational Plan rinking Water Systems: Canterbury Cedarbrook Craighurst Harbourwood Horseshoe Highlands Maplewood Medonte Hills Robincrest Shanty Bay Sugarbush Warminster 2010 15 July -2009 Page 83 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Page 84 of 174 Operational Plan Table of Contents Section Page(s) 1 Quality Management System 3 2 Quality Management S stem Policy 3 3 Commitment and Endorsement 4 4 Quality Management System Representative 5 5 Document and Records Control 5 6 The Township of Oro- Medonte Drinking Water System 6 7 Risk Assessment 6 8 Risk Assessment Outcomes 7 9 Organizational Structure, Roles, Responsibilities and Authorities 8 -10 10 Competencies 10 -11 11 Personnel Coverage 11 12 Communications 12 13 Essential Supplies and Services 13 14 Review and Provision of Infrastructure 13 15 Infrastructure Maintenance, Rehabilitation and Renewal 13 -14 16 Sampling, Testing and Monitoring 14 -15 17 Measurement and Recording Equipment Calibration and Maintenance 15 18 Emergency Management 15 -16 19 Internal Audits 16 20 Management Review 16 -17 21 Continual Improvement 17 -18 Operational Plan VERSION #: 04 -2010 Page 2 of 18 Page 84 of 174 Page 84 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 1 Quality Management System The Township of Oro - Medonte Drinking Water Quality Management System (QMS) is documented in this Operational Plan as part of our efforts to ensure clean, safe and reliable drinking water is supplied to all customers served by the Township of Oro - Medonte's Water Systems. The development and continual improvement of this plan will help ensure that all regulatory requirements are met and that consumers can be confident that their drinking water is protected through the effective application of the QMS. The Township of Oro - Medonte has developed an integrated Operational Plan. For efficiency and clarity, common elements of QMS are outlined in this document and procedural documents and requirements specific to an individual system are referenced. This plan was developed to meet the Ministry of the Environment's Drinking Water Quality Management Standard under the Safe Drinking Water Act, 2002. 2 Quality Management System Policy The Township of Oro - Medonte is committed to manage the treatment and supply of clean, safe drinking water to all of its customers and commits to consistently meeting all applicable legislative and regulatory requirements and customer needs. This commitment is defined and documented in the Townships' Quality Management System Policy and through the DWQMS Operational Plan. The Township of Oro - Medonte has established and maintains a Drinking Water Quality Policy that is regularly reviewed, improved and upgraded by management and employees involved in the supply of drinking water. The Operational Plan and Quality Policy are readily available, in hard copy, at the Township Administration office and are available to the public on the Township of Oro - Medonte website (www.oro- medonte.ca). The Drinking Water Quality Management System ( DWQMS) is implemented by the Township to effectively minimize and manage any potential risks to drinking water quality and safety. Operational Plan VERSION #: 04 -2010 Page 3 of 18 Page 85 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 3 Commitment and Endorsement This Operational Plan has been reviewed, approved and endorsed by the Township of Oro - Medonte Council, Senior Management, Middle Management, and Operational Staff. An annual review by the Manager of Engineering and Environmental Services and QMS Representative ensures that the document remains valid, relevant and promotes continual improvement. Endorsed by: C.A.O. (Owner's Representative) Direct of Transportation and Environmental Services Manager of Engineering and Environmental Services July 15, 2009 Date July 15, 2009 Date July 15, 2009 Date <�L :/� July 15, 2009 Environmental Services oreman Date (QMS Representative) Operational Plan VERSION #: 02 -2010 page 4 of 18 Page 86 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 4 Quality Management System Representative The Township of Oro - Medonte has designated the Environmental Services Foreman as Quality Management System (QMS) Representative. The QMS Representative, irrespective of other responsibilities, is responsible for the following: ➢ Ensuring that processes and procedures needed for the QMS are established and maintained; ➢ Reporting to Top Management on the performance of the QMS and any need for improvement, as needed, or during the Annual Management Review meetings at a minimum; ➢ Providing QMS document and record control, thereby ensuring that current versions of documents required by the QMS are being used; ➢ Personnel are made aware, through training, of all applicable legislative and regulatory requirements that pertain to their duties for the operation of the Municipal water systems; ➢ Promoting awareness of the Quality Management System throughout the Operating Authority. ➢ Providing all staff with technical and administrative consultation related to QMS document preparation and implementation, as needed; ➢ Reviewing and approving QMS documentation as required; In the prolonged absence of the QMS Representative, upper management will appoint an alternative. 5 Document and Records Control The Document and Records Control procedure is located in the Policies and Procedures Manual. This procedure describes how documents and records, required by the QMS, are: ➢ Kept current, legible and readily identifiable, ➢ Retrievable, ➢ Stored, protected, retained and disposed of. Operational Plan VERSION #: 04 -2010 Page 5 of 18 Page 87 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 6 The Township of Oro - Medonte Drinking Water System Detailed descriptions of the water systems owned by the Township of Oro - Medonte are outlined in the following documents, located in the Policies and Procedures Manual: Drinking Water System Description - Canterbury Drinking Water System Description - Cedarbrook Drinking Water System Description - Craighurst Drinking Water System Description - Harbourwood Drinking Water System Description - Horseshoe Highlands Drinking Water System Description - Maplewood Drinking Water System Description - Medonte Hills Drinking Water System Description - Robincrest Drinking Water System Description - Shanty Bay Drinking Water System Description - Sugarbush Drinking Water System Description - Warminster These procedures describe the Township of Oro - Medonte's drinking water system, including treatment processes and distribution components, as well as a process flow chart, descriptions of any upstream or downstream processes relied upon to ensure the provision of safe drinking water. 7 Risk Assessment The Risk Assessment procedure is located in the Policies and Procedures Manual. The Risk Assessment procedure is a systematic methodology that identifies, assesses and ranks potential hazards and events, monitors limits and actions taken to prevent, mitigate, or respond to hazards. As well, it defines Critical Control Limits and Critical Control Points where required. Risk Assessments for each subject system are documented in the Risk Identification and Assessment Table, located in the Policies and Procedures Manual. Every year, the Environmental Services Foreman reviews the risk assessment and ensures information and assumptions remain current and valid. Every three (3) years, the Environmental Services Foreman will assemble the E.S.S. to conduct a new risk assessment. Operational Plan VERSION #: 04 -2010 Page 6 of 18 Page 88 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 8 Risk Assessment Outcomes The outcomes from the risk assessment process are documented in the Risk Identification and Assessment. This document summarizes, outcomes, critical control points and limits, and control measures determined through the risk assessment process. This document also describes the procedures for recording critical control limit deviations. Operational Plan VERSION #: 04 -2010 Page 7 of 18 Page 89 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 9 Organizational Structure, Roles, Responsibilities and Authorities Key roles in the management of drinking water quality for the Township of Oro - Medonte are defined in the following Organizational Chart: Operating Authority Operational Plan VERSION #: 04 -2010 Page 8 of 18 Page 90 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Responsibilities and authorities for positions directly affecting drinking water quality for the Township of Oro - Medonte are defined in The Safe Drinking Water Act, 2002., through operator job descriptions, located in the Policies and Procedures Manual and are further communicated through on the job training. Signed job descriptions can be found in personnel files. Top Management Roles and Responsibilities are defined below: Owner and Owner's Representative Responsibilities and Authorities: The Township of Oro - Medonte, which is represented by an elected Mayor and Municipal Council, is responsible for ensuring the delivery of a safe and reliable supply of drinking water to the residents of Municipal water supply systems within the Township of Oro - Medonte. The Mayor and Members of Council, as owners, have the authority to delegate the management of the drinking water system to qualified staff. Council has appointed the Chief Administrative Officer as the Owner's Representative. Additionally, the owner assumes the applicable responsibilities and authorities outlined in the Safe Drinking Water Act, 2002 and the DWQMS which include: ➢ ensuring the Operating Authority is accredited ➢ endorsing and submitting the Operational Plan to the Ministry of Environment ➢ submitting applications for the Municipal Drinking Water License and Drinking Water Works Permit ➢ developing and submitting Financial Plans to the Ministry of Municipal Affairs and Housing Director of Transportation and Environmental Services Responsibilities and Authorities: ➢ The Director is responsible for arranging reports to the Mayor and Members of Council on the oversight of the Municipal water supply system. The Director will receive (information) reports from the Manager of Engineering and Environmental Services regarding issues that are relevant to the overall operation of the water system. ➢ The Director is responsible for the management review of the QMS. ➢ The Director is responsible for providing resources /infrastructure. ➢ The Director ensures the DWQMS is implemented and communicated to Council. ➢ The Director is authorized by Council to ensure that management staff is in place to ensure the Municipal water system is supplying safe and reliable drinking water in accordance with all applicable legislation and regulations. Operational Plan VERSION #: 04 -2010 Page 9 of 18 Page 91 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Manager of Engineering and Environmental Services Responsibilities and Authorities: ➢ The Manager is responsible for ensuring that operations within the Municipal water supply system are being performed to ensure that Municipal drinking water is safe and systems are in compliance with current regulations. ➢ The Manager must provide long term planning and budgeting. ➢ The Manager must inform the Director and Council of deficiencies and required resources. ➢ The Manager will provide the Director and Council with current technical and administrative information. ➢ Responsibilities also include preparing reports for capital expenditures, budgeting, maintenance activities, infrastructure condition assessment, and Annual and Summary Reports for the Director, Council, regulatory authorities and public. ➢ The Manager has the authority to ensure staff is in place to manage the water supply system, appoint a QMS Representative, develop administrative and technical policy, and evaluate and prioritize long term utility needs. ➢ The Manager maintains a provincial Operator's license at system certification level. 10 Competencies Competencies required by personnel whose duties directly affect drinking water quality for the Township of Oro - Medonte are defined in Operator's job descriptions, located in the Policies and Procedures Manual. Top Management competencies are defined below. Chief Administrative Officer (C.A.O.) Competencies: ➢ The C.A.O. is briefed on operating conditions and is provided updates required by regulations at regular meetings with the appropriate personnel. These activities provide the C.A.O. with the awareness and competency to perform his /her duties. Director of Transportation and Environmental Services Competencies: ➢ Shall possess advanced theoretical and working knowledge of administrative skills expected of a senior level manager. ➢ Shall possess an intermediate theoretical and working knowledge of the Safe Drinking Water Act and applicable regulations, and the Township of Oro - Medonte Water Supply Systems. ➢ Shall possess a basic understanding of the Drinking Water Quality Management System. Operational Plan VERSION #: 04 -2010 Page 10 of 18 Page 92 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Manager of Engineering and Environmental Services: ➢ Shall possess advanced theoretical and working knowledge of administrative skills that are expected of a mid -level manager. ➢ Shall possess advanced theoretical and working knowledge of the Safe Drinking Water Act and applicable regulations, and the Township of Oro - Medonte Water Supply Systems. ➢ The Manager shall hold at a minimum, Class II Water Distribution and Supply Sub System Certificate. ➢ Shall possess a working knowledge of the Drinking Water Quality Management System. The competency requirements, as outlined above and in the Operators' job descriptions, are ensured through the following activities: ➢ All new employees must provide evidence of Ministry of Environment certification and other competency requirements. All operator certificates are filed in their training file and in the office of the Manager of Engineering and Environmental Services. ➢ All new employees undergo training under the QMS Representative, including a review of the Operational Plan, the Policies and Procedures Manual, and on -the- job instruction. ➢ Employees are trained annually. Annual training ensures that employees are aware of the relevance of their duties and how they affect drinking water safety. Actions taken to verify competence can include: observing daily job performance, appropriate on- the -job training documentation, internal audit results, corrective actions issued and annual job performance evaluations. Documented evidence of these requirements is maintained in personnel files. Personnel files include training, education, skills, experience and performance reviews. These records are maintained for all permanent employees. 11 Personnel Coverage The Personnel Coverage procedure, located in the Policies and Procedures Manual, describes how adequate staffing and personnel coverage are ensured and maintained within the Operating Authority. The procedure details personnel coverage measures followed during regular business hours as well as during evenings, weekends, holidays and emergency situations. Operational Plan VERSION #: 04 -2010 Page 11 of 18 Page 93 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 12 Communications The following activities describe how the relevant aspects of the QMS are communicated between top management and the owner, operating authority personnel, suppliers and the public: ➢ The Director of Transportation and Environmental Services ensure that the owner (Mayor and Council) is provided with a current copy of the Operational Plan. ➢ The Director of Transportation and Environmental Services keeps the owner informed of any changes to the QMS, the adequacy of infrastructure requirements, the outcome of on -going activities as a result of Management Review, and other QMS issues. ➢ The Operational Plan is circulated and reviewed by all Environmental Services employees and meetings are recorded in the QMS meeting log book. ➢ Procedures are circulated and reviewed by all Environmental Services employees through on -site training meetings and documented in the staff training files and excel sheets. ➢ New Environmental Services staff is required to be given a copy of the QMS to review and to sign the Township Policy /Procedure Awareness Sheet. ➢ Copies of the currently approved QMS are kept in the Environmental Services Foreman's office for all staff. Personnel are informed of the QMS, and any changes or updates to it, through informal meetings and feedback between the QMS Representative and Operators. ➢ Water system work order / complaint forms are reviewed and signed by the appropriate personnel. These forms are reviewed annually for trends and opportunities for improvement as part of the requirements of elements 14 and 15 of the DWQMS. ➢ Essential suppliers receive information regarding the QMS for the Township of Oro - Medonte, if and when necessary as described in the Essential Supplies and Services procedure. ➢ Copies of the QMS are publicly available at the Township Office, 148 Line 7 South, and on the Township website at www.oro- medonte.ca. ➢ Consumers are notified in the water bill mail outs of the availability of the Annual and Summary Reports, as required by Ministry regulations, and of the QMS Report, at the Township Office and on the Township website. ➢ Any consumer comments or concerns with respect to the QMS are forwarded to top management through the QMS Representative, whom respond to the consumer. Operational Plan VERSION #. 04 -2010 Page 12 of 18 Page 94 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 13 Essential Supplies and Services The Essential Supplies and Services procedure, located in the Policies and Procedures Manual, identifies the supplies and services deemed essential to the delivery of safe drinking water and describes how the quality of these essential supplies and services is met on a continual basis. The list of essential suppliers is reviewed annually during management review. 14 Review and Provision of Infrastructure The immediate status and adequacy of the Township of Oro - Medonte's drinking water infrastructure is assessed by the Environmental Services Foreman on an ongoing basis. Resource requirements for maintaining adequacy are determined and communicated annually through the budget process. The Review and Provision of Infrastructure procedure, located in the Policies and Procedures Manual, documents the process followed by the Township of Oro - Medonte for the annual review of the adequacy of its drinking -water system infrastructure. Inputs to Infrastructure Review can include, but are not limited to: ➢ The current Capital Plan, ➢ Results from previous infrastructure reviews, ➢ Corrective and Preventative Maintenance histories, ➢ Customer complaint reviews, ➢ Asset and infrastructure data analysis, ➢ Information regarding water quality initiatives and regulations, ➢ Water quality data, and ➢ Any other relevant information. Outputs of the Infrastructure Review can include, but are not limited to: ➢ Documented Program Plan. 15 Infrastructure Maintenance, Rehabilitation and Renewal The procedure Infrastructure Maintenance, Rehabilitation and Renewal, located in the Policies and Procedures Manual, describes how the Township of Oro - Medonte carries out maintenance and infrastructure renewal programs related to the drinking water infrastructure. Infrastructure maintenance is addressed by both the planned (preventative) and unplanned (corrective) maintenance. Operational Plan VERSION #: 04 -2010 Page 13 of 18 Page 95 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Planned (Preventative) Maintenance: Preventative maintenance is a schedule of planned maintenance activities with the purpose of preventing breakdowns and failures. Preventing the failure of equipment before it occurs ensures the safe and reliable supply of drinking water. Maintenance activities are described in procedures specific to the equipment being maintained. Scheduled maintenance activities and frequencies are developed from manufacturer's recommendations, operator experience / observations and generally accepted practices. Planned maintenance tasks are communicated to the person responsible by issuance of the Water System Work Order /Complaint Form. Completed forms are reviewed and signed by the appropriate personnel. Completed and signed Water System Work Order /Complaint Forms are filed in the Transportation and Environmental Services Assistant's area. Unplanned (Corrective) Maintenance: Unplanned maintenance tasks result from equipment malfunction, breakage and / or customer complaints. The Operator in Charge (OIC) responds to unplanned maintenance as required. Results of unplanned maintenance are documented on the Water System Work Order /Complaint form. Completed and signed Water System Work Order /Complaint Forms are filed in the Transportation and Environmental Services Assistant's area. Annual Maintenance Review: Once per year, the Environmental Services Foreman prepares a summary of the infrastructure maintenance, rehabilitation and renewal program, and specifically looks at unplanned maintenance work to determine if additional planned maintenance or replacement is required. This data may be used as input to the annual Review and Provision of Infrastructure program and Management Review. This summary is also communicated to Council during the yearly budget review meetings. 16 Sampling, Testing and Monitoring The Sampling, Testing and Monitoring procedure, located in the Policies and Procedures Manual, describes how the Township of Oro - Medonte performs water sampling, testing and monitoring to ensure the production and distribution of safe drinking water. This document includes requirements for sampling and monitoring at the conditions most challenging to the subject system. A description of how results are communicated throughout the organization is also provided in this document. Operational Plan VERSION #: 04 -2010 Page 14 of 18 Page 96 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Sampling, testing and monitoring requirements are identified and incorporated into system specific sampling plans and sampling schedule documents, and are based on the requirements set out by the Ministry of the Environment, and current Certificates of Approval and Permits to Take Water. The Sampling Plan, Procedure and Practices for Collection and Handling of Municipal Drinking Water Samples and Standardized Lead Testing, is documented in the Policies and Procedures Manual located in each Operator's vehicle, in the Environmental Services Foreman's office and in the Manager of Engineering and Environmental Services' office. These documents are reviewed and updated as necessary to incorporate regulatory and /or operational sampling, testing and monitoring requirements. Incidents of regulatory non - compliance, incidents of adverse drinking water tests, deviations from critical control point limits and response actions and water quality tests are discussed during Management Review. All ground water systems are non GUDI wells and as such required no upstream sampling. 17 Measurement and Recording Equipment Calibration and Maintenance The Measurement and Recording Equipment Calibration and Maintenance procedure, located in the Policies and Procedures Manual, describes the requirements for the calibration and verification of measurement and recording equipment used for monitoring raw, in- process and potable drinking water through treatment, storage, pumping and distribution systems owned by the Township of Oro - Medonte This procedure lists the equipment governed under this a program. For each type of measurement and recording equipment, the procedure provides information including maintenance / calibration frequency and methods, a listing of who is responsible for the maintenance of equipment (internal or outsourced) and related record keeping requirements. 18 Emergency Management Potential emergency situations that have been identified in the Contingency Plan, located in the each of the pumphouses. Emergency management incidents are reported on the Corrective Action Report form. The Continual Improvement procedure describes how this form is used. Both the procedure and the form are located in the Policies and Procedures Manual. Each Operator is required to review the written Policies and Procedures Manual, Operations Manual and Contingency Plan annually. When practical, emergency procedures are tested on an annual basis. Records of these reviews are recorded in the Operator's Education Binders and Excel spreadsheet. Operational Plan VERSION #: 04 -2010 Page 15 of 18 Page 97 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Emergency communication protocol and operating authority responsibilities have been included in the response procedures for each potential emergency, as found in the Contingency Plan and Policies and Procedures Manual. The emergency contact information is located in each pumphouse on the TES Department Staff Fan Out List, in the Contingency Plan, and in the Essential Supplies and Services procedure. Owner responsibilities during emergency situations are defined in the Township's Emergency Management Program. 19 Internal Audits Internal audits are conducted to ensure that the QMS conforms to the requirements of the Township of Oro - Medonte Operational Plan and meets or exceeds the requirements of the Ministry of the Environment's Drinking Water Quality Management Standard (DWQMS). The Internal Audit procedure, located in the Policies and Procedures Manual, describes how the Township of Oro - Medonte: ➢ Evaluates conformity of the QMS with the requirements of the DWQMS, ➢ Identifies internal audit criteria, frequency, scope, methodology and record - keeping requirements, ➢ Considers previous internal and external audit results, and ➢ Describes how Quality Management System corrective actions are identified and initiated. Internal audit observations are reported on the Incident Report form. The Continual Improvement procedure describes how this form is used. Both the procedure and the form are located in the Policies and Procedures Manual. The Township of Oro - Medonte may, from time to time, request that internal audits be conducted by private consulting firms or trained auditors from a neighbouring municipality as the case arise. 20 Management Review The Management Review procedure, located in the Policies and Procedures Manual describes the process followed by Top Management in planning, executing and documenting DWQMS Management Reviews. The Management Review process ensures that all levels of the organizational structure are kept informed and aware of DWQMS and DWS performance. Operational Plan VERSION #: 04 -2010 Page 16 of 18 Page 98 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... The Manager of Engineering and Environmental Services coordinates and facilitates the Management Review meetings and the compilation of required input data for presentation to Top Management. Required inputs to Management Review are defined by the DWQMS and are listed in the Management Review procedure. Top Management is responsible for reviewing the input materials presented and generating outputs as specified in the Management Review procedure. Management Review meetings are conducted, at minimum, annually. However, multiple Management Review meetings can be held within a year, if required, as long as all defined review requirements are addressed over the course of the year. Management Review outputs are documented on the Management Review Record and retained as documented evidence of the review. The Management Review Record documents topics discussed and action items and can also serve as meeting minutes. Negative trends in data and opportunities requiring further investigation are reported on the Corrective Action Report form. The Continual Improvement procedure describes how this form is used. Both the procedure and the form are located in the Policies and Procedures Manual. The Top Management Representative is responsible for communicating Management Review results to the Owner as defined in the Management Review procedure. 21 Continual Improvement The Township of Oro - Medonte identifies and implements changes necessary to ensure and maintain the continued suitability and effectiveness of the DWQMS through the use of the quality policy, operational plan, audit results, analysis of data, corrective and preventive actions, trends in Work Order / Complaint data, and the management review process. The Continual Improvement procedure, located in the Policies and Procedures Manual, describes how the Corrective Action Report Form is used to document drinking water quality incidents including, but not limited to: ➢ Emergency responses ➢ Deterioration in drinking water quality ➢ Internal audit observations ➢ Management review action items ➢ DWQMS nonconformance's ➢ Observations during process monitoring ➢ Customer feedback (including complaints) ➢ Trends in corrective and preventive maintenance activities ➢ Trends in Work Order / Complaint forms Operational Plan VERSION #: 04 -2010 Page 17 of 18 Page 99 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... ➢ Regulatory reviews The Incident Report form serves as a method for collecting data. This data, along with the Management Review Record assist in identifying opportunities for improvement to the DWQMS and to implement changes necessary to ensure and maintain the continued suitability and effectiveness of the DWQMS. Operational Plan VERSION #: 04 -2010 Page 18 of 18 Page 100 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Accreditation Program for Operating Authorities Transfer of Accreditation Pursuant to subsection 22(2) of the Safe Drinking Water Act, 2002, the Ministry of the Environment has designated two accreditation bodies for the purposes of administering programs for the accreditation of operating authorities for drinking water systems. The purpose of this form is to facilitate the transfer of an operating authority's accreditation records from one accreditation body to another. Instructions: 1. This form should be completed and submitted to your selected accreditation body before June 22, 2012. 2. The completed and signed form should be submitted to your selected accreditation body, either: NSF International Strategic Registrations or QMI -SAI Global Email: canada @nsf.org Email: dwgms @saiglobal.com 1030 Gordon Street, Unit 204, 20 Carlson Court Suite 200, Toronto, Guelph ON, N1G 4X5 Ontario, M9W 7K6 With a copy to the Ministry of the Environment at: MDWLP @ontario.ca Applicant Information Name of Operating Authority Name of Drinking Water System Owner TOC '> 6 -1SNIr OF, 0R0 . P14f:1P e iC% lb t- "TrutP '9 (�'- C9r2e- Operating Authority Number / OAP # (if known) Certificate of Accreditation Number (if known) Certificate Expiry Date (dd/mm /yyyy) I Z� 1 Drinking Water Systems (attach a separate list if more space is required) Drinking Water System Name Licence Number Drinking Water System Name Licence Number Name of Signing Authority (please print) Title Telephone Number (include area code & ext.) E -mail Address Signature Date (dd/mm/yyyy) Selected Accreditation Body: NSF International Strategic Registrations � QMI -SAI Global �#-e drrsier� �t-iex��y € �e�t�i` at��tt��tta� €t#€a�t�t����`���j�indreat " u� tserr 5,e3ectetf �tyi f�t`�€atrat3. ott�raratcrrrortti €prosetenintrfr9reemen€tfs ttY%seltdr rt�tahYr�y Name of Signing Authority (please print) Title Telephone Number (include area code & ext.) E -mail Address Signature Date (dd/mm/yyyy) Page 101 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Page 102 of 174 r Canterbury 126-106 126-206 Cedarbrook 126-108 126-208 Crai hurst 126-109 126-209 Harbourwood 126 -110 126-210 Horseshoe Highlands 126 -101 126-201 Maplewood 126-104 126-204 Medonte Hills 126-111 126-211 Robincrest 126-107 126-207 Shanty Bay 126-105 126-205 Su arbush 126-102 126 -202 Warminster 126 -103 126 -203 Page 102 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Silk, Pam From: Silk, Pam Sent: Tuesday, June 19, 2012 3:07 PM To: 'dwgms @saiglobal.com' Cc: 'mdwlp @ontario.ca'; McNiven, Lisa; MacGregor, Fred Subject: Transfer of Accreditation Attachments: Transfer of Accreditation Form - OAP #126.pdf Good Afternoon: Attached please find a copy of the completed Transfer of Accreditation form for the Township of Oro- Medonte for OAP #126, required by June 22, 2012. If you require further information, please contact our office at 705 - 487 -2171. Thank you, Pamela Silk Page 103 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #M025.10.07 Rev. 30 File No,: 1631325— The Corporation of the Township of Oro - Medonte QMI_ SAI GLOBAL June 11, 2012 Ms. Lisa McNivin Manager, Engineering and Environmental Services The Corporation of the Township of Oro - Medonte (OA) 148 Line 7 South Oro, Ontario, LOL 2X0, Canada Reference # DWQMS 0105: File Nos #1631325: 1631327: 1631328: 1631329; 1631330: 1631331: 1632332; 1631333: 1631334; 1631336; 1631337: 1631338 Dear Ms. McNivin, SAI Global is committed to working with the government of Ontario to ensure certification to the Drinking Water Quality Management Standard. Safe drinking water is essential to our communities, and it's important to partner with a reputable organization that is committed to the advancement of these principles. SAI Global offers: • Over 20 years of management system auditing experience • A dedicated full - service team, Customized Training Services • Capability to provide certification to over 20 internationally recognized management system standards, accredited with internationally recognized accreditation bodies • Combined & scheduled assessments with other operating authorities to minimize cost and demonstrate economies • English and French speaking local assessors, based in Kitchener, London, Ottawa, Thunder Bay, Sudbury, GTA and more • Easy transfer for your accreditation from current accreditation body to QMI -SAI Global with minimum disruption. No matter where your organization is in the cycle Highly experienced auditing force: With an average of 10 years auditing and 13 years of industry experience, including DWQMS, SAI Global auditors are ideally suited to fulfill your commitment to the Drinking Water Quality Management Standard by leveraging their industry knowledge during your audit. Many of the auditors on our team have already worked with you for the past several years. Knowledge, skills and expertise: SAI Global has a wealth of experience working with both large and small, urban and rural municipalities or communities, with clients in the areas of water /wastewater and countless environmental organizations around the world. Please feel free to contact me anytime at 416 - 460 -2955 or bruno.samuel(?saixlobal.com for further information or clarification of our services. Sincerely, QMI -SAI Global Bruno Samuel Business Development Manager `SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMISAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416 -401 -8700 Facsimile: 416 -401 -8650 Page 104 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #M025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro - Medonte QML SAI GLOBAL Accreditation Program for Operating Authorities Quote for Service from SAI Global Reference Number: DWQMS 0105 Date: June 11, 2012 Quote Reference Number - DWQMS 0105 1 Valid Until 08/29/2012 OPERATING The Corporation of the Township of Oro- PROVINCE: OAP -126 AUTHORITY: Medonte (File No. 1631325) POSTAL CODE: ON, LOL 2X0 • Cedar Brook Subdivision Drinking Water System (File No. 1631328) Lisa McNivin / Manager, Engineering and TELEPHONE: 705- 487 -2171 CONTACT:, • Horseshoe Highlands Subdivision Drinking Water System (File No. 1631331) • Maplewood Estates Drinking Water System (File No. 1631332) Environmental Services FAX. 705- 487 -0133 ADDRESS: 148 Line 7 South E -MAIL: Imcnivin @oro- medonte.com CITY: Oro POPULATION SERVED: 4920 DATE ISSUED: - June 11, 2012 ASSESSMENT STANDARD: TYPE: Transfer Additional Drinking Water System(s) Name Licence Number The Corporation of the Township of Oro - Medonte OAP -126 Additional Systems: • Canterbury Subdivision Drinking Water System (File No. 1631327) • Cedar Brook Subdivision Drinking Water System (File No. 1631328) • Craighurst Drinking Water System (File No. 1631329) • Harbourwood Drinking Water System (File No. 1631330) • Horseshoe Highlands Subdivision Drinking Water System (File No. 1631331) • Maplewood Estates Drinking Water System (File No. 1631332) • Medonte Hills Drinking Water System (File #1631333) • Robin Crest Drinking Water System (File #1631334) • Shanty Bay Drinking Water System (File #1631336) • Sugar Bush Drinking Water System (File #1631337) • Warminster Drinking Water System (File #1631338) `SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMI -SAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416-401-8700 Facsimile: 416 -401 -8650 Page 105 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #M025.10.07 Rev. 3o File No.: 1631325 —The Corporation of the Township of Oro- Medonte QML Aa SAI GLOBAL Transferring your Accreditation to SAI Global Transferring your Accreditation to SAI Global is an easy process, does not have any cost to the client, but is also a thorough assessment of your company's accreditation. Below is the process we follow when transferring accreditations to us: ✓ The Business Development Manager gathers information for the Pre - transfer Package. ✓ Once the application for Accreditation is signed, the Pre - transfer Review Package is forwarded to the Accreditation Review Team. ✓ This team reviews the package, including: • A review of the Facility Questionnaire to verify that the Operating Authorities Scope and activities • A review of the Certificate of Registration to verify: • Status of Accreditation in terms of authenticity and duration. • The validity of accreditation and the status of outstanding non - conformities should be verified with the issuing accreditation body or MOE. • A review of the last audit /re -audit reports, subsequent surveillances reports and any outstanding non - conformities arising there from. • The stage in the current accreditation cycle. In case of multiple systems, confirm receipt of full details of all systems and the operational plans. The results of the review are documented and sent back to the Business Development Manager and Account Manager. If the Audit Review Group determines that all requirements are met for an immediate transfer, the operating authority will be informed and the Account Manager will work internally with SAI Global's Operations Group to issue a certificate to the customer indicating the review completion date as the date of issuance, and an expiry date that is consistent with the original certificate. A successful completion of a transfer process means that SAI Global will continue the accreditation cycle according to the cycle from the previous Accreditation Body. *SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. 4M1 -SAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416- 401 -8700 Facsimile: 416 -401 -8650 Page 106 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... QML V SAI GLOBAL Table A: Population Serviced in Ontario 1,001 to 10,000 Additional Systems # 1- Canterbury Subdivision Drinking Water System - OFFSITE Additional Systems # 2 - Cedar Brook Subdivision Drinking Water System - OFFSITE Additional Systems # 3 - Craighurst Drinking Water System - OFFSITE Additional Systems # 4- Harbourwood Drinking Water System - OFFSITE Additional Systems # 5 - Horseshoe Highlands Subdivision Drinking Water System - OFFSITE Additional Systems # 6 - Maplewood Estates Drinking Water System - OFFSITE Additional Systems # 7 - Medonte Hills Drinking Water System - OFFSITE Additional Systems # 8- Robin Crest Drinking Water System - OFFSITE Additional Systems # 9 - Shanty Bay Drinking Water System - OFFSITE Additional Systems # 10 - Sugar Bush Drinking Water System - OFFSITE Additional Systems # 11- Warminster Drinking Water System - OFFSITE #M025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro - Medonte Scope of Work and Fee Structure Systems Audit — OfFSite (Hours) Verification Audit —On Site (Hours) for Initial or Re- certification Planning& Reporting (Pre -Post) (Hours) Sub To (Hour 4 5 5 14 2 0 0 - 2' i 2 0 0 2' 2 0 0 2' 2 0 0 2' 2 0 0 2 2 0 0 2- 2 0 0 2 0 0 2 2 0 D 2i 2 0 0 2 2 0 0 2 Admin & Mgmnt Services (Flours) 2 $100.00 $200.00 Systems Audit (Hours) 26 $175.00 $4,550.00 Verification Audit (Hours) 5 $175.00 $875.00 Planning & Reporting (Hours) 5 $175.00 $875.00 *SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMISAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416 -401 -8700 Facsimile: 416 -401 -8650 Page 107 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #M025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro - Medonte QML ✓, IAS GLOBAL Admin & Mgmnt Services (Hours) 2 Verification Planning & Systems Audit (Hours) Ad min & $175.00 Table A: Population Serviced in Ontario Systems Audit — Audit — On Site (Hours) for Initial Reporting Sub Total ; Mg rmt Total $175.00 Off Site (Hours) or Re- (Pre Post) (Hours) Services HoU. rs certification (Hours) (Hours) 1,001 to 10,000 4 0 2 6 2$ , Additional Systems # 1- Canterbury Subdivision Drinking Water System - OFFSITE 1 0 0 1 0 U-7- Additional Systems # 2 - Cedar Brook Subdivision Drinking Water System - OFFSITE 1 0 0 Additional Systems # 3 - Craighurst Drinking Water System - OFFSITE 1 D 0 1 L: Additional Systems # 4 - Harbourwood Drinking 1 0 0 Water System - OFFSITE Additional Systems # 5- Horseshoe Highlands Subdivision Drinking Water System - OFFSITE 1 0 D 1 Additional Systems # 6- Maplewood Estates Drinking Water System - OFFSITE 1 0 0 1 Q, Additional Systems # 7 - Medonte Hills Drinking 1 Water System - OFFSITE 0 0 1 Additional Systems # 8 - Robin Crest Drinking Water System - OFFSITE 1 0 0 1' 0 1 Additional Systems 119 - Shanty Bay Drinking Water System - OFFSITE 1 0 0 1' 1F Additional Systems # 10 - Sugar Bush Drinking Water System - OFFSITE 1 0 0 1 0 1 Additional Systems # 11 - Warminster Drinking Water System - OFFSITE 1 0 0 1 t' Admin & Mgmnt Services (Hours) 2 $100.00 $200.00 Systems Audit (Hours) 14 $175.00 $2,450.00 Verification Audit (Hours) 0 $175.00 $0.00 Planning & Reporting (Hours) 2 $175.00 _ $350.00 *SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMI -SAJ Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416 -401 -8700 Facsimile: 416-401-8650 Page 108 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... W025.10.07 Rev. 30 File No.: 1631325 — The Corporation of the Township of Oro-Medonte QML SAI GLOBAL Admin & Mgmnt Services (Hours) 2 Verification planning Systems Audit (Hours) 14 $175.00 Table A: Population Serviced in Ontario Systems Audit— Audit — On Site (Hours) for Initial Reporting Sub Total fvlgmnt '= Total $175.00 Off Site (Hours) Re- (Pre Post) (Hours) Servie6 -7- rs or certification (Hours) (Hours) 1,001 to 10,000 4 0 2 b( 2 S Additional Systems # 1- Canterbury 1 0 0 1 Subdivision Drinking Water System - OFFSITE Additional Systems # 2 - Cedar Brook Subdivision Drinking Water System- OFFSITE 1 0 0 Additional Systems # 3- Craighurst Drinking 1 0 0 1 Water System - OFFSITE 0 1 Additional Systems # 4- Harbourwood Drinking Water System - OFFSITE 1 0 0 1; 0 1 Additional Systems # 5 - Horseshoe Highlands Subdivision Drinking Water System - OFFSITE 1 0 0 Additional Systems # 6- Maplewood Estates Drinking Water System - OFFSITE 1 0 0 1 0 1 Additional Systems # 7 - Medonte Hills Drinking - z Water System - OFFSITE 1 0 0 1 0 i Additional Systems # 8 - Robin Crest Drinking 1 0 Water System - OFFSITE 0 Additional Systems # 9 - Shanty Bay Drinking Water System - OFFSITE 1 0 0 1 tI 1 Additional Systems # 10 - Sugar Bush Drinking 1 Water System - OFFSITE 0 Additional Systems # 11 - Warminster Drinking T Water System - OFFSITE 1 0 0 Admin & Mgmnt Services (Hours) 2 $100.00 $200.00 Systems Audit (Hours) 14 $175.00 $2,450.00 Verification Audit (Hours) 0 $175.00 $0.00 Planning & Reporting (Hours) 2 $175.00 5350.00 **This proposal of cost is a projected estimate of cost only and may require additional time for verification depending on OA specific requirements and will be discussed at the time of the verification. `SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMI-SAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416-401-8700 Facsimilo:416- 401 -8650 Page 109 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Page 110 of 174 #M025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro-Medonte QML At SAI GLOBAL Aptiat rrr1 Cdr Ftegstratlr£ k have read understand ac�caccept thts Pr�osa[ fr�r8ervtce trctuding IttheTeins ° - Crdz tIO rlrheretn,:. Signed (duly authorized agent): Name and Title: Lisa McNivin / Manager, Engineering and Environmental Services Phone Number: 705- 487 -2171 Fax: 705- 487 -0133 Purchase Order: Date: "SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMISAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416- 401 -8700 Facsimile: 416 -401 -8650 Page 110 of 174 TM SAI GLOBAL 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #M025.10,07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro- Medante The QMI -SAI Global Accreditation Process General information regarding elements of the registration process is described below. A degree of flexibility and options in the accreditation process are available so please feel free to contact us to discuss how we can better serve your organization. QMI -SAI Global Full Service Team Upon selection of QMI -SAI Global as your Accreditation Body and submission of the signed Application for Accreditation, QMI -SAI Global will assign your dedicated service team. Your service team will be selected to suit your specific industry and will consist of an Account Manager, a Regional Account Representative, a Lead Auditor and other team members as needed to support your registration. The roles of each member of your service team are as follows; your Account Manager will manage the business relationship, including contract negotiation and changes to your certification requirements; your Regional Account Representative will manage the back office processes including scheduling and customer service related to certificates and invoicing; your Lead Auditor will manage the delivery relationship. As your primary contact with QMI -SAI Global, the Lead Auditor assigned provides you with ongoing industry developments and interpretations and ensures coordination of all audit - related activities for your company. If additional audit team members are required, they are selected from our experienced auditor base. Your audits will be consistent in approach, technically sound and relevant to your business needs. Accreditation Audit The goal of the Accrediation audit is to assess the effective implementation of your management system to the requirements of the Drinking Water standard and your management system documentation. All audit activities are mutually planned with your assigned Auditor prior to the audit. An audit plan is provided detailing the scope and objectives of both the versification, the audit team members, the processes to be audited and the timelines. While onsite your audit team will work to verify that the management system meets the requirements of the Drinking Water standard and your system documentation by assessing objective evidence. At the conclusion of the onsite audit, you will be immediately informed of the results. A formal audit report will be issued after the audit. The report is designed to facilitate business improvements by reporting on your status relative to the requirements of the standard and includes information relative to positive aspects of the system, opportunities for improvement and system non- conformances. Certificate Issuance Upon successful completion of the accreditation process (including resolution of non - conformances if applicable), your Team Leader will recommend you for accreditation and will forward the accreditation Package for review by our Accreditation Team. With completion of the review, the Accreditation Team prepares and forwards your Certificate of Accreditation. Your certificate will include details such as: legal company name, site address, standard, scope of registration, the initial accreditation date and the expiry date. Systems Audits Surveillance audits are periodic audits of your documentation to ensure no significant changes have been made. The purpose of system audits is to ensure the management system is being maintained during the effective period of accreditation. *SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMI -SAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416 -401 -8700 Facsimile: 416- 401 -8650 Page 111 of 174 QML Go SAI GLOBAL 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #M025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro - Medonte QMI -SAI Global Terms and Conditions for Accreditation Services 1.0 Applicability 1.1 These terms and conditions govern the supply of Registration Services by QMI -SAI Global to the Client and shall prevail over any other terms that maybe communicated by the Client in writing or orally, whether in an order, letter, other document, in negotiations or otherwise. No person acting or purporting to act on behalf of QMI -SAI Global shall have authority to waive or change these terms orally. Waivers or changes shall have effect only if made in writing and signed by a duly authorized officer of QMI -SAI Global. 1.2 If the requirements applying to the services covered by this Agreement are modified, QMI -SAI Global shall inform the Client stating at what date the modified requirements will become effective, and advise the Client of any need for a supplementary assessments that are subject to this Agreement. Such communication may include directions from QMI -SAI Global from accreditation body authorities. 1.3 This Agreement shall commence upon submission of the Application for Registration by the Client and continue in effect in accordance with the Registration process unless terminated as provided m these terms and conditions. 2.0 Definitions 'Client' means the company, organization or individual, or more than one company, organization or individual acting in partnership, seeking Registration; 'Contract' means the contract between QMI -SAI Global and the Client resulting from the Client's application for Registration services 'Normative Document" means the applicable management system document for which registrations services has been requested by the Client. 'Program' - means the documents, equipment, environment, processes, personnel and procedures constituting the Client's management system implemented at the site; 'Postponement Fee' means a fee in respect of cancellation or postponement of audit as specified in the schedule of fees or otherwise by SAI Global. 'QMI -SAI Global' means QMI -SAI Canada Limited, SAI Global INC. and SAI Global Mexico S. DE R.L. DE C.V. 'QMI -SAI Global Partner' means an organization with which QM;-SAI Global has an independent contractual relationship for the provision of Services to the Client under this Agreement. The terms and conditions described herein apply in full when QMI -SAI Global elects to utilize a QMI -SAI Global Partner to perform the requested Registration Services. 'Registration'- refers to a management system which has been found by QMI -SAI Global to comply with the requirements and for which a Certificate of Registration has been issued by QMI -SAI Global. 'Registration Certificate' - means the Certificate of Registration issued under Registration. 'Registration Mark or Logo' means a symbol, word(s) or other sign that signifies that a management system has been found to be in conformance with a normative document. 'Registration Procedures' means procedures developed by QMI -SAI Global. These terms and conditions override any inconsistent direction in such Registration Procedures; 'Registration Services' means assessment of a management system in accordance with QMI -SAI Global Registration Procedures, as described in Assessment Types, whether or not a registration certificate is issued. 'Registered' refers to a Program which has been found by QMI -SAI Global to comply with the Requirements and for which a Certificate of Registration has been issued by QMI -SAI Global 'Significant change' means any material changes that affect the activities and operation such as, in ownership management, organization, policy, technology, personnel, product and services, facilities, equipment, procedures, change of address of any relevant sites or other premises, subcontracting or outsourcing of processes or if an analysis of a complaint or any other information indicates that the Client no longer complies with this Agreement. 'Site' means the location of manufacture of product or of performance of a process or service; 3.0 Fees 3.1 The Client agrees to pay QMI -SAI Global's fees related to all services provided under this Agreement, whether or not the Client's Program is Registered by QMI -SAI Global. Failure to pay any fee charged by QMI -SAI Global under this Agreement Is considered to be a breach of this Agreement. 3.2 For proposals extended beyond one year, the proposal assumes an estimated annual cost of living increase of 3 %. "SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMI -SAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, 11119W 7K6 Telephone: 416- 401 -8700 Facsimile: 416- 401 -8650 Page 112 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #10025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro - Medonte OM m ✓, SAI GLOBAL *SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMI -SAI Global Confidentlal 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416- 401 -8700 Facsimile: 416-401 -8650 3.3 The fees payable under clause 4.1 are those set out in the Proposal of Costs and as applicable and described below. Such fees may be amended from time to time or as otherwise agreed by SAI Global and the Client. 3.4 The preliminary assessment fee includes the costs associated with the assessment and the generation of a report. The document review fee includes the costs associated with the review of documentation and report generation by QMI -SAI Global for the Participant 3.5 The registration /certification audit fee (s) includes the costs associated with the document review, stage 1 and stage 2 registration /certification audit, planning and report generation and Issuance of the Certificate of Registration for eligible management systems as detailed in the Proposal of Costs 3.6 The surveillance audit fee includes the costs associated with the surveillance audit, and report generation. 3.7 The annual Project Management fee includes all costs associated with scheduling activities, project administration, technical file review, certificate fees and dedicated account management support. 3.8 A Postponement fee will not be applied for a postponement or cancellation of a confirmed Registration Services date provided QMI -SAI Global receives not less than thirty (30) days notice. Changes to scheduled and confirmed audit dates with less than twenty -nine (29) days but greater than seven (7) days notice will be subject to a postponement fee of 259 of the audit fee. Changes to scheduled and confirmed audit dates with less than seven (7) days notice will be subject to a postponement fee of 50% of the audit fee. In addition, confirmed and non - refundable travel related expenses may be applied. 3.9 Travel related expenses for personnel performing Registration service audits will beat cost plus 10 % administration fee, or as described in the Proposal of Costs. Personal Transportation will be at current mileage rate plus 10% administration fee. 3.10 Where registration services result In the use of the providers personal motor vehicle, such charges will be in accordance with those specified by the governing authority, as applicable. 3.11 QMI -SAI Global invoices upon completion of the service rendered as per the line items in the Proposal of Costs and described above, and will include applicable taxes. The Client must pay the invoiced amount to QMI -SAI Global in the currency specified upon receipt. QMI -SAI Global shall be under no liability to refund fees paid by the Client in the event of suspension or termination of Registration by QMI -SAI Global or the Client. 3.12 QMI -SAI Global reserves the right to periodically update and revise this Agreement, Including its fees, and to issue a new Agreement or fee structure which will become the binding Agreement between the Participant and QMI -SAI Global after thirty (30) days notice. 4.0 Registration Services 4.1 Under the Contract, QMI -SAI Global agrees to provide and the Client agrees to accept the Registration Services requested by the Client. The Client warrants that all Information made available to QMI -SAI Global is, to the best of Its knowledge and belief, complete and accurate. 4.2 The Client agrees to provide QMI SAI Global's employees, agents, contractors, or partners with all co- operation and assistance required by the applicable Registration Procedures necessary to enable SAI Global to provide the Registration Services requested by the Client, including reasonable access to the premises, facilities, documents and records of the Client and the Clients contractors and agents. Such access shall, upon request by QMI -SAI Global, Include respective accreditation body's assessment team, the respective sector specific OEMs auditors and regulators, to witness the QMI -SAI Global's audit team performing an audit at their site or a QMI -SAI Global Auditor performing assessment, or to investigate, validate or otherwise resolve a complaint against the management system. QMI -SAI Global representatives shall not be asked to sign any agreement as a condition of site entry. 4.3 The Client agrees to comply with the applicable QMI -SAI Global Registration Procedures, 4.4 Except as required by the normative document, 4101 -SAI Global will perform registration assessments during the Clients normal business hours and will perform registration services so as not to Interfere with the performance of any work by the Client, except to verify conformance with requirements. 4.5 The Client accepts responsibility for the safety of QMI -SAI Global's employees, agents and contractors in activities required under the applicable Certification Procedures, including the provision of all relevant safety or protective clothing and /or equipment and advising QMI -SAI Global, its employees, agents or contractors appropriately of any safety hazards or special training requirements.. If specialized training is necessary for QMI -SAI Global staff to enter the site, all costs associated with such training are not included In the proposal unless specifically noted and will be billed to the Client separately 5.0 Registration 5.1 The Client acknowledges that QMI -SAI Global will only Issue a Certificate of Registration where the Client's management system has successfully fulflled the requirement for registration asset out In this agreement and in the applicable normative document. 5.2 Providing all such conditions of 6.1 are met, QMI -SAI Global will grant registration and provide a registration cert Page 113 of 174 ificate to the normative document. In granting the registration, QMI -SAI Global approves the use of the relevant QMI -SAI Global marks and logos, subject to the provision outlined in CWII -SAI Global's marketing guidelines and Registration procedures Page 113 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #M025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro - Medonte QMIT. SAI GLOBAL *SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMI -SAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416 -401 -8700 Facsimile: 416- 401 -8650 5.3 In the event that the requirements for registration have not been fulfilled by the Client, QMI -SAI Global will notify the Client in writing, including any necessary actions to achieve fulfillment of the requirement, within the limitations of this agreement. 5.4 QMI -SAI reserves the right to withhold issue of the Certificate of Registration. until payment for services is received in full 6.0 Conditions of registration 6.1 After and during the period of registration, the Client acknowledges full responsibility to operate and maintain the management system at the site (or sites) in conformance with the requirements of the Normative document and QMI -SAI Global Registration Procedures. The registration shall continue throughout the period identified by the Registration Certificate expiry data or as terminated in accordance with the requirements of this agreement. The Client must promptly inform QMI -SAI Global in writing of any Significant change in relation to the organization, process or service that is likely to substantially affect the Registration. 6.2 After registration any request to modify the scope of registration as it appears on the Certificate may require QMI -SAI Global to conduct an on- site assessment to validate the request. Such assessments may occur in conjunction with scheduled activities or as a separate activity with cost and fees to be determined at the time of the request. Any request for change shall not result in a change to the expiry date of the Certificate. 6.3 In addition to the Registration Service activities identified in the Proposal of Costs, QMI -SAI Global may require the performance of a short notice audit to resolve the following: • Evaluate the impact of significant changes in the organization as it relates to the registered management system. Cost for such audits will be in accordance with the rates identified in the proposal. • Notification of an external complaint, either directly by a complainant or from QMI -SAI Global's accreditation body. Costs for such audits will be determined at the time of notification 6.4 QMI -SAI Global will endeavour to perform such audits as described in these terms and conditions with the exception that normal notification and scheduling practices may not be applicable. 7.0 Publication of registration 7.1 Subject to these terms and conditions, the Client may publicize that Registration has been granted and use the Certificate as evidence of Registration including display at the site listed on the certificate. The Certificate does not imply that the Registration is approved by any accreditation or governmental authority. The Client may copy the Certificate provided that each copy is clearly identified as such. Except as permitted by QMI -SAI Global, the Client must not alter, modify, deface or destroy the Certificate. The original and any copies of the Certificate remain the property of QMI -SAI Global and must be returned immediately upon request. 7.2 QMI -SAI Global permits the Client's non - exclusive use of references to QMI -SAI Global in accordance with QMI -SAI Global's advertising guidelines, which may be amended or supplemented by QMI -SAI Global from time to time. The Client shall not hold the management system or itself out as Registered with QMI -SAI Global except as confirmed by QMI -SAI Global throughout the Registration process. 7.3 QMI -SAI Global shall have the right to maintain in its public listings such information about the Client and the Registered management system as is consistent with accreditation requirements and QMI -SAI Global Registration Procedures 7.4 The client must not engage in any conduct which might mislead, deceive or confuse any person in relation to or otherwise misrepresent the nature, status, scope or effect of its Registration by QMI -SAI Global. The Client must promptly comply with any directions given by QMI -SAI Global to correct any conduct or misrepresentation. 8.0 Suspension 8.1 Suspension of the Registration may occur under the following conditions: • QMI -SAI Global gives notice to the Client that it considers that registration is no longer appropriate; • the Client is in breach of these Terms and Conditions; or • a substantial change in the management system of the Client occurs without the Client notifying the change to QMI -SAI Global for its review 8.2 Within 30 days QMI -SAI Global will notify the Client of the suspension, furnish the Client with information outlining the steps that must betaken by the Client to enable the suspension to be removed. The Client must acknowledge its management system registration is temporarily invalid, immediately take all steps necessary to enable the suspension of its Registration to be removed and refrain from further promotion of Registration. 8.3 Client failure to resolve the issues that have resulted in the suspension in a time established by QMI -SAI Global shall result in withdrawal or reduction of the scope of cert Page 114 of 174 ification. Any such reduction shall be in accordance with the requirements of the standard used for certification. Upon satisfactory resolution of the conditions that caused the suspension, QMI -SAI Global will notify the Client when the suspension has been removed. In the event the conditions for suspension can not be resolved. QMS -SAI Global may take further action up to and including termination of Registration per the requirements ofthese terms and conditions. 9.0 Confidentiality 9.1 QMI -SAI Global shall not voluntarily disclose proprietary information received from the Client without the Client's authorization. In specific cases Page 114 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... #M025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro - Medonte QML ZVI SAI GLOBAL *SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMISAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416- 401 -8700 Far-simile: 416-401-8650 Page 115 of 174 where information is requested by a regulatory authority or by a court order, the Client will be advised of this request prior to QMI -SAI Globars response. 9.2 The Client must treat as confidential and not disclose to any third party without the prior written consent of QMI -SAI Global any proprietary or confidential information belonging to QMI -SAI Global. 9.3 The Client must not solicit any QMI -SAI Global officers, employees, agents or contractors during or for six months after the termination of the Contract 10.0 Intellectual Property Rights The Client acknowledges that QMI -SAI Global is the owner or licensee of copyright, know -how and other intellectual property rights in the Registration Procedures and any associated documentation and no right, title or interest in the Registration Procedures or that documentation is transferred to the Client under the Contract. 11.0 Indemnity Except for negligent action or omission of QMI -SAI Global, the Client agrees to indemnify and hold harmless QMI -SAI Global, its members, directors, officers, employees and agents against any liability sustained in consequence of: (i) Registration of the Client's Program, (ii) the Clients use of the Program, the Standards, and Certificate, or (iii) any other act or omission of the Client in respect of the provisions of this Agreement. 12.0 Termination 12.1 The Client may terminate this Agreement without refund or prejudice to QMI -SAI Global's rights, at any time upon thirty (30) days written notice to QMI -SAI Global. 12.2 QMI -SAI Global may terminate this Agreement upon thirty (30) days written notice if the Client: fails to comply with any of the provisions ofthis Agreement and fails to remedy such non - compliance within a reasonable period oftime; becomes insolvent or bankrupt.; changes ownership; or for non - payment of outstanding accounts from QMI -SAI Global or QMI -SAI Global Partner. 12.3 QMI -SAI Global may also terminate this agreement upon reasonable notice Ifthe particular Registration process is withdrawn. 12.4 QMI -SAI Global shall not be liable for any damages arising from termination, including direct or indirect or special damages, or damages for economic loss and termination shall not relieve the Client of its obligation to pay all outstanding accounts and to indemnify QMI -SAI Global under the terms of this Agreement. 12.5 Upon termination of this Agreement, the Client must stop all claims and statements that their Program is Registered by QMI -SAI Global as follows: • Cease using any mark or logo in connection with the Clients registration (if any); • Withdraw from public display and, as required by SAI Global, return the original and all copies of the Certificate; • Cease all advertising, promotions or other publication ofthe fact of Registration • Take steps to remove signage, posting or other indications on the Clients premises, property, plant or uniforms which infer, directly or indirectly, a registered management system. • Take all other necessary steps to ensure third parties are not misled to believe that the Registration has not expired or cancelled. 13.0 Appeals QMI -SAI Global has documented systems on handling appeals, complaints and disputes, which are available on request. 14.0 Assignability This Agreement, includingthe Certificate of Registration and the right to use the QMI -SAI Global trade -mark, shall not be assigned or amended by the Client, without QMI -SAI Global's prior written consent. This Agreement shall be binding upon and for the benefit of the Client and QMI - SAI Global and their respective successors, heirs, executors, administrators and personal representatives 1S.0 Severability if all or any part of the Contract Is found by a Court of competent jurisdiction to be illegal, void or unenforceable, the illegal, void or unenforceable part(s) may be severed from the Contract and the remaining parts of the Contract shall continue in force. 16.0 Waiver The failure of QMI -SAI Global at any time to require performance of any obligation under the Contract is not a waiver of its right at any other time to require performance ofthat or any other obligation under the Contract. 17.0 Relationship The contract does not create anyfiduclary, employment, agency or partnership relationship between QMI -SAI Global and the Client. *SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMISAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416- 401 -8700 Far-simile: 416-401-8650 Page 115 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... W025.10.07 Rev. 30 File No.: 1631325 —The Corporation of the Township of Oro- Medonte LSAI GLOBAL 'SAI Global Certification Services Pty Ltd is the registrar providing services under the trading name QMI -SAI Global. QMI -SAI Global Confidential 20 Carlson Court Suite 200 Toronto, Ontario, Canada, M9W 7K6 Telephone: 416 -401 -8700 Facsimile: 416.401 -8650 18.0 Communications 18.1 A party giving notice or notifying under the Contrail must do so in writing directed to the recipients address for correspondence as no minated in the Application or varied by any notice; and hand delivered or sent by prepaid post or facsimile to that address 18.2 A notice given Is taken to be received: • If hand delivered, on delivery • if sent by prepaid post, three days after the date of posting; or • if sent by facsimile, when the sender's facsimile system generates a message confirming successful transmission of the total number of pages of the notice 19.0 Force Majeure No party is liablefor any failure to perform or delay in performing its obligations underthe Contract ifthat failure or delay is due to flood, fire, earthquake or other occurrence beyond that parts reasonable control. If that failure or delay exceeds 60 days, the other party may terminate the Contract with Immediate effect by giving notice to the other party. 20.0 Applicable Law This Agreement shall be deemed to have been made in, and shall he governed In accordance with, the laws of the following countries /states /provinces and the courts identified herein shall have exclusive jurisdiction. • Canada - Province of Ontario, Canada, courts of Toronto • United States - State of New Jersey and the courts of New Jersey • Mexico —the Republic of Mexico and the courts of the Republic of Mexico 21.0 English Language QMI -SAI Global and the Client acknowledge that they have required that this Agreement and all documentation, notices and judicial proceedings entered into, given or instituted pursuant hereto or relating directly or indirectly hereto be drawn up in English. Les part Page 116 of 174 ies aux presentee reconnaissent avoir exige que la presente convention ainsi que tous documents, avis et proceduresjudiciaires qul pourront @tre executes, donnes ou intentes a la suite des presentee ou se rapportant directement ou indireilement � la presente convention, soient rediges en anglais. 22.0 Sector Specific Terms and Conditions The terms and conditions detailed in Addendum A, B and C is considered integral to these terms and conditions In accordance with the requirements of the relevant standard. Page 116 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... General Information See attached Terms and Conditions for NSF -ISR Registration. The notes below this quote outline the agreed pricing structure with the Ministry of Environment. Acceptance: Sign a€ad�eturn the NSF itZ Qu�st�tTerms gncE londitros do�urn�rti4. Sign and re�iarn thy, Tr�nst�raiAccre�tati+arxF€arri= Quote Reference Number Valid Until June 22, 2012 Name of Operating Authority Township of Oro - Medonte Name of Drinking Water System Owner Township of Oro - Medonte Drinking Water System Name Canterbury Licence Number 126 -106 Cedarbrook 126 -108 Crai hurst 126 -109 Harbourwood 126 -110 Horseshoe Highlands 126 -101 Maplewood 126 -104 Medonte Hills 126 -111 Robincrest 126 -107 Shanty Bay 126 -105 Su arbush 126 -102 Warminster 126 -103 Task Estimated # of Hours Amount Initial Transfer of Accreditation 2 Free Full Scope — Entire, initial application 2012 32 $6,400 Total 34 $6,600 First Year Surveillance 2013 $3,800 Task Estimated # of Hours Amount Administrative & Management Services 2 $200 On -site Verification Audit 32 $6,400 Total 34 $6,600 Task E Estimated A Amount Administrative & 2 2 $ $200 Systems Audit 1 18 $ $3,600 Total 2 20 $ $3,800 Page 117 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... 2014 Task Estimated # of Hours Amount $ Administrative & Management Services 2 $200 Systems Audit 18 $3,600 Total 20 $3,800 Total $14,200 <insert discounts, if any applied> n/a Total Estimate $14,200 If Quote is for Limited Scope Transitional Accreditation, also include: Limited Scope —Transitional Notes: Task Estimated # of Hours Amount Administrative & Management Services $ Systems Audit $ Total $ • Management and Administrative Services: $100.00 per hour (support services related to managing the audit process) • Auditing Services: $200.00 per hour (audit time for systems, accreditation, surveillance and re- accreditation audits will be fixed) • Transfer Process: No charge for accreditations in good standing. Transfer costs will be quoted if accreditations are not in good standing but will not exceed the Ministry Guidelines. • Travel Time: Travel time in excess of 6 hours round trip will be charged at $50.00 per hour. • Cancellation Fees: If a confirmed audit is cancelled with less than 15 days notice then 50% of quoted audit time will be billed. 16 -30 days notice — 25 %. No charge for cancellations with 31 days or more notice. Any applicable non - reimbursable travel expenses will be charged in addition to the above cancellation fee. • NSF -ISR will endeavour to coordinate audits and travel (where required) between operating authorities. Travel expenses will be charged at cost and shared wherever possible between operating authorities. • Time quoted above includes the off -site closure of up to two (2) NCR's. All other NCR closure activity will be billed at the administrative rate. Page 118 of 174 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Printed: April 24, 2012 Terms and Conditions for NSF -ISR Registration Affidavit to be completed by COMPANY For NSF -ISR _ INSERT LEGAL COMPANY NAME ABOVE 1 am authorized to seek NSF -ISR Registration Services and to sign this document on behalf of COMPANY, Brad Kitchen agreeing to the NSF -ISR Quotation and to these Terms and Conditions for Registration. Managing Director NSF ISR Canada Company Signature Date Printed Name and Title These Terms and Conditions for Registration ( "Contract ") shall govern any and all current and future requests for NSF -ISR Registration services, whether requested in writing, orally, electronically, or in any other form. No other terms, conditions, or requirements — including those contained in any purchase order of COMPANY— shall apply unless NSF specifically agrees in a signed writing that makes specific reference to amending this Contract. 1. This Contract incorporates requirements of'NSF -ISR Policies for Accredited Registration and Other Third -Party Services' document (ref. AESOP #4876) as well as the NSF -ISR Program - Specific Requirement Documents page (hftp: / /www.nsf.org /business /management systems registration/agreement documents a$P?Program= ManagementSysReg), which COMPANY has received, read, and shall follow. COMPANY agrees that NSF -ISR may amend such materials or add new materials from time to time, which upon pasting shall then apply to and be part of this Contract. COMPANY expressly agrees that it will supply NSF -ISR with any information needed for evaluation of the management systems to be Registered. 2. COMPANY expressly acknowledges and agrees that NSF -ISR may utilize subcontract services when NSF -ISR deems suitable. 3. NSF -ISR will notify COMPANY if and when it is authorized to use any mark or certificate of registration, and COMPANY agrees to abide by all NSF -ISR policies concerning use of a mark or certificate of registration. Use of the mark is invalid if, as determined by NSF -ISR, the management systems have been significantly altered or are being used to represent registration for any purpose or in any way other than that registered by NSF -ISR. COMPANY agrees to make claims regarding registration only in respect to the scope for which the registration has been granted. COMPANY shall not: (i) use its registration in any manner that brings NSF -ISR into disrepute; (ii) make any statement concerning its registration that is misleading or unauthorized by NSF -ISR; or (iii) use in any misleading manner any certificate of registration or report related to registration. NSF -ISR reserves the right to withdraw authorization for use of a mark or certificate of registration for failure to timely pay fees /costs or for failure to fellow any NSF -ISR requirement. 4. COMPANY agrees that any oversight, accreditation body or other interested Party, e.g., ANSI -ASQ National Accreditation Board (ANAB); International Automotive Oversight 1 Bureau (IAOB); International Aerospace Quality Group (IAQG); Americas Aerospace Quality Group (AAQG); Federal Aviation Authority (FAA); Institute of Scrap Recycling a Industries (ISRI) associated with R2 /RIOS; Basel Action Network (BAN)) having authority pertaining to the Services shall have the right to attend and observe all audits and to review all materials concerning the Services. 5. NSF -ISR agrees to perform the specific Services as set forth in any written, authorized Quotation, and COMPANY agrees to pay NSF -ISR as set forth in the Quotation and this Contract. Payment term an all invoices is NET 30 days. A finance charge for late invoices, computed by application of the periodic rate of 1% per month (12% per annum), applies to the previous month's balance after deduction of payments made since the previous statement date. 6. COMPANY may terminate Services at any time upon sixty (60) days written notice to NSF -ISR, but shall pay NSF -ISR for costs provided by NSF -ISR through the date of receipt of notice. In addition, for audit cancellations made within less than sixty (60) days from confirmed scheduled audit date, NSF -ISR reserves the right to charge a cancellation fee amounting to the greater of 25% of the quoted fees or one man -day at the current rate plus the cost at the current man -day rate of any work performed to date and any non- recoverable travel expenses resulting from the termination. For audit cancellations made less than thirty (30) days prior to a scheduled audit, NSF -ISR reserves the right to charge a cancellation fee of up to 75% of the quoted fees plus any non - recoverable travel expenses. 7. Unless terminated, this Contract will continue from year -to -year: NSF -ISR may terminate Services at any time upon thirty (30) days written notice to COMPANY. 8. COMPANY is responsible to pay, without any corresponding withholding from NSF -ISR, any and all taxes and fees that may be imposed by any and all governmental agencies outside of the United States, having jurisdiction over COMPANY's business transactions with NSF -ISR. 9. If any invoice is not paid when due, NSF -ISR reserves the right to discontinue services and this Contract shall be deemed irrevocably terminated without further notice. 10. After termination of Services or of this Contract for any reason, COMPANY shall promptly discontinue use of the mark in its literature and advertising. COMPANY further agrees that, upon termination of Services for any reason, it will surrender, efface or otherwise dispose of in a manner acceptable to NSF -ISR all literature, registration flags or other information bearing a mark or referencing NSF -ISR registration and return to NSF -ISR all Certificates of Registration. COMPANY agrees that NSF -ISR's remedies at law to enforce the provisions of the this paragraph may be inadequate and that accordingly NSF -ISR shall be entitled to and COMPANY agrees to the entry of an order in any court of competent jurisdiction specifically enforcing the provisions of this paragraph 10. In the event COMPANY shall become a debtor in any insolvency or bankruptcy proceeding (whether under the laws of the United States of America or the laws of any other country, territory or jurisdiction), COMPANY agrees and stipulates that NSF -ISR shall be entitled to relief from any applicable stay, order or injunction to immediately pursue enforcement of this paragraph under applicable law. 11. COMPANY shall comply, and shall cause its corporate entities and subcontractors at all tiers to comply with any export restrictions imposed by any governmental agency of the Untied States of America, including without limitation the provisions of the Export Administration act of 1979 (50 USC 2401 -2420) and the Export Administration Regulations (15 CFR 768 -799) promulgated thereunder, and the Foreign Corrupt Practices Act. 12. COMPANY shall be solely responsible for, and assumes all risk of property damage, personal injury (including death), or other damages of any kind arising out of or relating to: (1) the use, misuse, sale and resale of any of its systems, products or related goods, whether or not such systems, products or goods are registered; (ii) the failure to comply with all applicable laws, rules, codes, regulations and industry practices relating to COMPANY; (iii) any of COMPANY's negligent acts or omissions, or its willful misconduct; and (iv) any matters covered by this Contract. COMPANY shall indemnity, defend and hold harmless NSF -ISR its affiliates, successors and assigns and its and their respective directors, officers, employees, representatives and agents (hereinafter referred to collectively as the NSF -ISR Indemnified Persons ") from, against and with respect to any and all demands, claims, complaints, actions or causes of action, suits, proceedings, investigations, arbitrations, assessments, losses, damages, liabilities, costs and expenses (including, but not limited to, interest, penalties and reasonable attomeys' fees and other costs) asserted or alleged against, imposed upon or incurred by such NSF -ISR Indemnified Persons, directly or indirectly, by reason of or resulting from or in connection with any negligent acts or omissions of COMPANY (or allegations thereof), or COMPANY's willful misconduct (or allegations thereof), and any material breach by COMPANY of this Contract. This indemnity provision shall survive all terminations of Services or of this Contract. 13. Any legal action by either Party or any person or Party claiming any right or seeking to avoid any obligation under this Contract, or otherwise relating in anyway to this Contract or the Services, shall be brought and maintained exclusively in the United States District Court for the Eastern District of Michigan if it has subject matterjurisdiction, and otherwise in the apprcpriate District Court or Circuit Court in the State of Michigan as provided in the venue statutes of the State of Michigan. The Parties consent to personal jurisdiction and AESOP 11769; ISSUE 1; STATUS- PUBLISHED; EFFECTIVE 27 JAN 2012 This document is the property of NSF Intemational. Page 1 of 2 Page 119 of 174 NSF 10d) - Report No. TES2012 -16, Jerry Ball, Director of Transp... Printed: April 24, 2012 venue in such courts, and further agree not to seek to invoke the jurisdiction of any other court. This Contract shall be governed, interpreted and construed in accordance with Michigan law, without regard to its conflicts of law provisions. 14. The invalidity or unenforceability of any particular provision(s) of this Contract or the referenced materials shall not affect the other provisions. 15. This Contract and the materials set forth in paragraph 1 constitute the entire agreement between the Parties with respect to the subject matter hereof and supersede all previous communications, representations or agreements, whether oral or written, between the Parties with respect to said subject matter. No modification to this Contract shall be binding upon either Party unless it is made in writing and authorized by both Parties. Any written modifications on this document are not acceptable and invalidate this Contract. AESOP 11769; ISSUE 1; STATUS - PUBLISHED; EFFECTIVE 27 JAN This document is the property of NSF International. Page 2 of 2 Page 120 of 174 10e) - Report No. TES2012 -17, Jerry Ball, Director of Transp... " REPORT (NGT f ffJ"&1ff'e Proud Heritage, Exciting Future Report No. TES2012 -17 To: COUNCIL Prepared By: Lisa McNiven Meeting Date: June 27, 2012 Subject: Safety Upgrades to Horseshoe Valley Water Tower Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2012 -17 be received and adopted. 2. AND THAT the required inspection and safety repairs to the Elevated Water Tower in Horseshoe Valley be single sourced to Landmark Municipal Services for the emergency repairs required. BACKGROUND: By -Law No. 2004 -112 establishes purchasing and tendering procedures for the Township and encourages open, competitive bidding processes while protecting the financial best interests of the Corporation. By -Law No. 2004 -112 does allow for exceptions to the provisions within the By -Law in situations where the good or service is only available from a sole source, where the extension of an existing contract is financially beneficial, if the item is in short supply, if the items being purchased are necessary to ensure compatibility with existing products, to avoid warranty requirements, and where the sources of supply are restricted to the extent that there is no effective price competition. The Horseshoe Valley Water Tower was built in 1990 by Landmark Municipal Services and is now in need of some upgrades and repairs. An inspection report received in 2012 identified some urgent repairs required to climbing and safety appurtenance within the elevated tower. There is currently communications equipment owned and maintained by Point to Point Communications located on the top of the elevated water tower. Transportation and Environmental Services June 27, 2012 Report No. TES2012 -17 Page 1 of 3 Page 121 of 174 10e) - Report No. TES2012 -17, Jerry Ball, Director of Transp... ANALYSIS: Current Township practice is for Township staff not to climb the elevated tower. Contractors are required to climb the tower to maintain communications equipment and to provide maintenance to the tower itself. The Township is required to inspect the climbing appurtenances yearly, under the Occupational Health and Safety Act, to ensure that it is safe and that all safety devices are in place. The Contractor has been advised not to climb the tower until the safety upgrades have been completed. Repairs need to be completed as soon as possible to avoid any liability risk to the Township, as access is being denied to the contractor and for safety reasons. Landmark Municipal Services built the elevated tower, has knowledge of the engineering of the structure and is current on all required safety regulations. AECOM was contacted regarding the possibility of assisting with the tendering out of the required upgrades. Staff would provide the tendering process and AECOM would provide specification and inspection at a cost of $11,355.00, plus HST. Due to time restrictions and urgency of the situation, staff are now recommending that the tendering process be disregarded under the "emergency" section of the purchasing By -Law and that Landmark Municipal Services be hired to complete the required safety upgrades. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The estimated cost for the safety repairs is $42,708.35 (including HST). Timing is essential to avoid any legal issues that may arise from restricting the contractor to repair their communications equipment on the tower that provides continued communications for the Township, including Emergency Services and Transportation Services radio communications, and to ensure that any one required to climb the tower can do so safely. POLICIES /LEGISLATION: OHSA CORPORATE STRATEGIC GOALS: Safe & Healthy Community Financial Stewardship External Relations Transportation and Environmental Services June 27, 2012 Report No. TES2012 -17 Page 2 of 3 Page 122 of 174 10e) - Report No. TES2012 -17, Jerry Ball, Director of Transp... CONSULTATIONS: Landmark Municipal Services Point to Point Communications Environmental Services Foreman Director of Transportation and Environmental Services ATTACHMENTS: N/A CONCLUSION: Safety upgrades and repairs are required to the elevated water tower in Horseshoe Valley. Contractor and staff access has been restricted until repairs can be completed. Staff recommends that the purchasing By -Law requirements for tendering be waived in order to expedite the repairs and due to the fact that the requested contractor has specialized knowledge, having built the tower to perform the repairs. The tendering process would only increase the overall cost and delay the project. Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval / Comments: �r C.A.O. Approval / Comments: ✓h/ Transportation and Environmental Services June 27, 2012 Report No. TES2012 -17 Page 3 of 3 Page 123 of 174 1 Of) - Report No. RC2012 -14, Shawn Binns, Director of Recrea... [ownship off`' REPORT %'' cez an te Proud Heritage, Exciting .Future Report No. RC2012 -14 To: Council Prepared By: Shawn Binns Meeting Date: June 27, 2012 Subject: H.A.A.C.A Canada Day Parade— Request for Exemption By -Law 2006 -38 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2012 -14 be received and adopted. 2. An exemption to By -law 2006 -38 be granted to the Hawkestone and Area Community Association to hold a Canada Day Parade on Sunday July 1 st, 2012 commencing at 12:00pm 3. The Hawkestone and Area Community Association be required to purchase liability insurance in the amount of $5,000,000 to provide coverage for the events. 4. The Director, Transportation and Environmental Services and the Hawkestone and Area Community Association be notified of Council's decision. BACKGROUND: By -Law No. 2006 regulates the holding of parades or processions /events in the municipality. Section 8 of the above mentioned By -Law permits that in a situation where a parade or procession /event will last less than 24 hours, Council may dispense with any or all of the requirements of the By -Law. ANALYSIS: Mr. Paul Harris (Hawkestone and Area Community Association), has supplied information regarding the event (Attachment #1). The Hawkestone and Area Community Association will have volunteers present for the event to assist with the road closure and management of the event. The Oro - Medonte Fire Department and the Ontario Provincial Police have both been notified and will be in attendance. The parade route will commence at the Hawkestone Pier at 1 :00p.m. travel up Line 11 S. turning right on John St, then right on Allen and then conclude at Matilda St. The parade will last approximately 45min. It is recommended that Council waive the requirements of By -Law No. 2006 -38 to allow for this parade /event. Recreation and Community Services June 27, 2012 Report No. RC2012 -14 Page 1 of 3 Page 124 of 174 1 Of) - Report No. RC2012 -14, Shawn Binns, Director of Recrea... To facilitate the "Golf Ball Drop" HAACA and or the Oro Lions clubs will require a lottery license as per the requirements of the Alcohol and Gaming Commission of Ontario. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: To ensure that risks are minimized it is recommended that the Hawkestone and Area Community Association purchase $5,000,000 in liability insurance naming the Township of Oro - Medonte as additional insured. The 2012 Recreation and Community Services Budget includes a funding allocation for Canada Day Celebrations. As insurance will be an additional expense it would be recommended that the Hawkestone and Area Community Association be reimbursed for the insurance costs (Approximately $200) through the Recreation and Community Services operating budget. POLICIES /LEGISLATION: - Bylaw 2006 -38 - AGCO Lottery licensing CORPORATE STRATEGIC GOALS: Quality of Life CONSULTATIONS: • Hawkestone and Area Community Association • Director, Transportation and Environmental Services ATTACHMENTS: 1. Hawkestone and Area Community Association Canada Day Agenda CONCLUSION: The parade is part of the Annual Hawkestone Canada Day Celebrations and draws significant community involvement and participation. The organizing group is exercising due diligence to ensure that all precautions are taken and risks minimized for a safe event. Liability insurance will be obtained to further mitigate potential risks to the Municipality. It is recommended that Council grant this request to allow this event to occur nce again in 2012. Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2012 -14 June 27, 2012 Page 2 of 3 Page 125 of 174 1 Of) - Report No. RC2012 -14, Shawn Binns, Director of Recrea... HAACA Canada Day Agenda The village of Hawkestone and the Hawkestone & Area Community Association will once again celebrate Canada's birthday on SUNDAY July 1St, 2012. Many of the community's favourite events will return, as well as some new activities in and around the hall. 12:00pm Scout BBQ lunch at the hall 12 — 4 pm Farmer's Market at the hall. Local vendors will be there selling products 12 — 4 pm Kids Park with inflatable castle, games, snow cones, face painting 12:15 pm Oro District Lion's Club Golf ball drop on the main street hill 1:00 pm Gigantic parade through the village - Parade Marshal's Doug Bell & Paul Harris 1:45 pm Cutting of the community birthday cake and singing of O Canada in front of the hall 2:00 pm 50150 draw from the Oro District Lion's Club, announcement of winners of parade floats 2:15 -4 pm Red and White Strawberry Social in the hall with musical entertainment www.Hawkestone.net Recreation and Community Services June 27, 2012 Report No. RC2012 -14 Page 3 of 3 Page 126 of 174 10g) - Report No. F12012 -14, Paul Gravelle, Director of Fina... } Township of REPORT- ``='f" Proud Heritage, Exciting Future Report No. F12012 -14 To: Council Prepared By: Paul Gravelle Meeting Date: June 27, 2012 Subject: Renewal of Insurance Coverage Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. F12012 -15 be received and adopted. 2. The Township of Oro- Medonte renews its insurance coverage for the period of July 1, 2012 to July 1, 2013 with Frank Cowan & company at the quoted premium of $413,588 including PST. BACKGROUND: The municipality's present coverage expires on July 1St, 2012. Our present insurers, Frank Cowan Company Limited, have provided the municipality with a renewal proposal. ANALYSIS: All coverage and deductible levels remain constant with our current coverage. The proposed premiums including PST are $413,588. 2011 premiums including PST were $405,703. The proposed premiums therefore represent a 1.94% increase from 2011 premiums. Please note that premium changes in prior years were as follows: 2011 19.5% increase 2010 42.2% increase 2009 9.5% increase 2008 3.0% decrease 2007 4.5% decrease FINANCE Report No. F12012 -14 June 27; 2012 Page 1 of 2 Page 127 of 174 10g) - Report No. F12012 -14, Paul Gravelle, Director of Fina... Please note that the 2012 budget reflects total insurance premiums of $440,071. As such, the proposed premiums would result in an under expenditure of $26,483. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Financial implications discussed above. Acquisition of insurance mitigates risk of significant financial loss. POLICIES /LEGISLATION: Not applicable CORPORATE STRATEGIC GOALS: Sustainability Financial Stewardship CONSULTATIONS: Proposal reviewed with local broker, wayne Dusome of Dusome Financial ATTACHMENTS: Not applicable CONCLUSION: We respectfully recommend renewing our insurance coverage with Frank Cowan & Company for the period of July 1,2012 to July 1, 2013 Respectfully submitted: P Paul Gravelle Director of Finance SMT Approval / Comments: C.A.O. Approval / Comments: Report No. F12012 -14 June 27, 2012 Page 2 of 2 Page 128 of 174 11 a) - Mayor H.S. Hughes, correspondence dated June 13, 2012... THE CORPORATION OF THE TOWNSHIP OF ADJALA — TOSORONTIO .� 7855 Sideroad 30 * R.R. #1 * Alliston, Ontario * L9R 1V1 Telephone: (705) 434 -5055 Fax: (705) 434 -5051 Office of the Clerk BY E -MAIL ONLY June 13, 2012 County of Simcoe Municipalities Re: Loss of Federal Funding Assistance for Policing The Township Council at the meeting Monday June 4, 2012 passed the following resolution. Please be advised that the following motion was Councillor Little, seconded by Councillor Keenan and carried: WHEREAS the Township of Adjala - Tosorontio considers the delivery of adequate police services to be essential to the safety and well -being of the residents of our Township; and, WHEREAS the Township has learned that the federal government intends to reduce funding assistance for the provision of police services; and WHEREAS it is anticipated that this reduction in funding assistance will adversely affect the delivery of police services to the community; NOW THEREFORE BE IT RESOLVED THAT the local Member of Parliament be requested to voice our concerns about the intended funding reduction; and, AND THAT Senior Government should continue to fund all of the King's Highways and Provincial Parks. AND THAT this concern be circulated to neighbouring municipalities throughout the County of Simcoe. Yours truly, Barbara Kane Township Clerk Page 129 of 174 12a) - Announcements of Interest to the Public: 1. Oro - Medonte F... Oro- Medonte Fire &Rescue Ice Floe Slo -Pitch Tournament Oro Ball Diamonds (behind Oro Arena, Hwy 11) Saturday, July 14, 2012 - - - - -- one day only---- - Cost: only $220 /team Proceeds to Rescue Team Re; March 9th Ice Water Rescue All carded umps SPN Provincial Qualifier Provincial Prizes Contact: Mike Borrelli 705 - 795 -9388 Co -Ed Divisions D & E--- - Men "s E -- -- ladies' E LIMITED SPACES AVAILABLE Page 130 of 174 12b) - Minutes of Orillia & Area Physician Recruitment & Ret... May 8, 2012 Minutes Orillia & Area Physician Recruitment & Retention Committee Present: Kelly Meyer, Tony Katarynych, Tom Hussey, Dr. Dan Kapeluto, Pat Thor, Ron Stevens, Shannon O'Donnell Dr. Carol Strickland, Francine Kerr, Wendy Timpano, Jaclyn Bucik. Regrets: Jackie Shaughnessy, Ron Sattler, Bob Brown, Bruce Waite, Gini Stringer, Marci Csumrik, Dick Sheridan, Dr. Don Atkinson, Dan Landry Call to Order: The chair Tony Katarynych called the meeting to order at 8:00 a.m. Motion to Approve the Agenda: Moved by Ron Stevens and seconded by Dr. Carol Strickland. Carried. Declaration of Conflict of Interest: None Consent Agenda: 1. April 11, 2012 Minutes 2. May Staff Report Motion to Approve the Consent Agenda: Moved by Wendy Timpano and seconded by Kelly Meyer. Carried. Financial Report: Tom Hussey As of April 30th the committee bank balance stood at $47,000.00. On May 5th the Brewery Bay Oldtimer's Hockey Club donated $500.00. The city of Orillia is preparing a cheque of $35,000.00 ($15,000.00 for operating and $20,000.00 for Dr. Nina Aguilar's signing incentive). The city has $60,000.00 in reserve for future incentives. The township of Ramara will be meeting tomorrow to pass a motion to prepare and send a cheque for $5,000.00. This represents their 2012 operating funding contribution. Governance Report: Ron Stevens The next meeting is scheduled for May 28th in the hopes of accomplishing resolution surrounding the proposed new governance. Hospital foundation staff expressed concern about not having direct supervision of committee staff. Until that time the committee is continuing to operate under the CDC. The CDC continues to provide payroll, payables preparation and meeting location. Long Service & Appreciation Awards — May 16 Invitations were sent to dignitaries, and credentialed doctors, midwives and dentists on April 17th. The Couchiching Golf Club requires numbers today so they can order the correct amount of food. We expect a group of about 65. Page 131 of 174 12b) - Minutes of Orillia & Area Physician Recruitment & Ret... ROMP Week —June 3 to 8 The welcome barbeque will be held at Fern Resort on June 3'd. Students will be in clinic Monday, Tuesday, Thursday and Friday. Community day will be held on June 6`h. All students have been billeted with local family doctors. During community day, students will be given a First Nation cultural tour, Bill Adams has offered to take the students boating, and they will spend time exploring the trails and shopping downtown. In the evening they will attend a movie. Incubation Office Policy: A letter was received from the Family Health Network requesting changes to the current incubation office policy. The existing policy states the space is available to newly graduated family doctors only. The FHN recently held their AGM and as a result of discussions, would like to explore the option of opening the office to a specialist(s) who requires office space one or two days per week, while spending the remainder of their time at OSMH. The FHN would continue to seek a family doctor to use the space or perhaps share with the specialist. Pat will prepare some revisions to the current policy for circulation, discussion and motion at the next meeting. The equipment was purchased by the committee with a grant from the Community Initiatives Fund a program of Fed Dev. Other Business: Ramara Medical Clinic Update: Shannon O'Donnell Kim Leatherdale, administrator of the FHN visited the clinic and offered some excellent and practical advice about the design and set up for the clinic. As a result, the plans have gone back to the architect for minor revisions. There was a negative article in the Packet about a faith -based youth group that had been occupying the medical facility. Clarification was provided to the committee that the group had a clear understanding in their lease that the building was first and foremost created for medical purposes. They were not evicted but given notice in accordance with the lease agreement. Shannon also noted that the contact information for Dr. Porter had been circulated to many Ramara residents and Shannon had received thank you messages from residents who are now connected to Dr. Porter. Oro - Medonte: Kelly Meyer Kelly noted there were a number of residents of Big Cedar Estates who were taken as patients by Dr. Porter. Kelly also asked about the medical student in Australia who had expressed interest in our area. Pat will follow up with a second email to him. Medical Learners Accommodation: The Rural Ontario Medical Program office in Collingwood arranges accommodation for medical learners while they are in Orillia at OSMH. Recently, there was a problem for 2 medical students and 1 resident who were sharing a home in our community. ROMP management staff was out of province attending a Page 132 of 174 12b) - Minutes of Orillia & Area Physician Recruitment & Ret... conference and due to the need to address these issues immediately, the executive asked Pat to arrange to have them moved into the Stone Gate Inn. The chair has been in discussion with Michelle Hunter at the ROMP office. The committee anticipates recovery of expenses and continued dialogue with ROMP to ensue the learners have a good community experience. Fundraising: In Gini Stringer's absence there was no report. Pat has contacted a few individuals who are willing to provide volunteer assistance. Dr. Dan Kapeluto: Changes recently announced by the MOH require monitoring as to the potential impact on recruitment efforts. University Job Fairs: The committee received notice the job fairs will take place as follows: Thunder Bay — September 20 Ottawa — September 30 Kingston — October 1 Hamilton — October 2 London — October 3 Toronto — October 4 Sudbury — October 18 Meeting Date Change: The next meeting will be held the third Tuesday in June (the 19th) Motion to adjourn moved by Ron Stevens and seconded by Dr. Carol Strickland. Page 133 of 174 13a) - Correspondence dated May 31, 2012 from C.C. Tatham & ... C.C.Tatham & Associates Ltd. Consulting Engineers Collingwood Bracebrldge Orillia Barrie May 31, 2012 Douglas Irwin Director of Corporate Services /Clerk Township of Oro - Medonte 148 Line 7 South Oro, ON LOL 2X0 50 Andrew Street South, Suite 100 Orillia, Ontario L3V 7T5 Tel: (705) 325 -1753 Fax: (705) 325 -7420 Email: infoUcctatham.com Web: www.cctatham.com via email (dirwin @oro- medonte.ca) CCTA File 308811 -2 Re: Isabella Estates — Warminster, Township of Oro- Medonte Pre- Servicing Agreement Dear Mr. Irwin: On behalf of South Shore Homes, we are responding to the April 27, 2012 email from Andria Leigh stating the Township will require Ministry of the Environment (MOE) approvals prior to executing the Pre - Servicing Agreement. As a result of recent changes to MOE policy, watermain extensions are now approved by the Municipality and do not require an Environmental Compliance Approval (ECA) by MOE. A Form 1 — Record of Watermains Authorized as a Future Alteration has been completed and submitted to the Township. We have prepared and submitted to the MOE an application for amendment to the ECA for the minor expansion of the existing Stormwater Management Pond. We propose not to complete this work as part of the Pre- Servicing Agreement, until such time as the MOE has granted approval for the work. On an interim basis, the existing SWM pond has the capacity to sufficiently treat and convey the minor increase in flow due to the proposed pre- servicing work as follows: • Topsoil stripping of the proposed ROW (20 m wide) will be completed to allow watermain installation and road construction. Some additional pre - grading works will be completed for lot grading. The extension of Merrington Avenue will include placement of the road granulars, base course asphalt and ditch work. The only change to the imperviousness of the area will be when the road extension is paved. • Siltation and erosion control measures will be installed prior to any pre - servicing work and be maintained during construction. This includes erection of silt fence and flow check dams. The Consulting /Professional Engineers Authorized by the Association of Professional Engineers of Ontario to offer Professional engineering services. Engineers of Ontario Ontario Page 134 of 174 13a) - Correspondence dated May 31, 2012 from C.C. Tatham & ... existing ditch on Merrington Avenue will be monitored during construction for siltation and erosion and mitigated as required. • The existing ditch and culverts on Merrington Avenue are sized to convey the overland flow from the ultimate build out of Isabella Estates to the SWM pond at the end of Merrington Avenue. We therefore respectfully request the Township allow the pre - servicing works for Isabella Estates to proceed now and once the MOE approvals are received, the SWM pond expansion will proceed. If you require any additional information please contact us. Yours truly, C.C. Tatham & Associates Ltd. %el-41601 Michael Buske, C.ET. Project Manager MAB:ha copy: Rob Chesiock, South Shore Homes (via email) Andria Leigh, Township of Oro - Medonte (via email) Jerry Ball, Township of Oro- Medonte (via email) S:120081308811- Isabella Estates (Anderson Property)Mord DocumentslLetterslL- 007- Irwin.doc Douglas Irwin Page 2 of 2 Township of Oro- Medonte May 31, 2012 Page 135 of 174 13b) - Correspondence dated June 11, 2012 from Heart & Strok... From: AED Program Mailbox fmai Ito: aedprogram(clhsf.on.cal Sent: Monday, June 11, 2012 5:06 PM To: Binns, Shawn Subject: ODAI - AED Grant Notifications HEART &" STROKE FOUNDATION' Dear Applicant, Ontario The Heart and Stroke Foundation of Ontario has determined the status of your application(s) for placement of ODAI Automated External Defibrillator(s) (AEDs) and associated CPR / AED training. Each site submitted by you has been assigned into one of the following categories (see attached Site List): 1. Allocate — Yes: This site has been granted an Automated External Defibrillator (AED) and associated CPR /AED training. A representative from your local Public Access Defibrillation (PAD) program should be in contact with your site coordinator(s) soon to discuss next steps. 2. Allocate — No: We regret to inform you that your application for an Automated External Defibrillator (AED) and associated CPR /AED training does not meet the Ontario Defibrillator Access Initiative (ODAI) requirements and has been declined. 3. Allocate — Alternate: Due to the volume of requests the Ontario Defibrillator Access Initiative (ODAI) received, we regret to inform you that this site [insert specific site] will not be receiving an Automated External Defibrillator (AED) and associated CPR /AED training in the current round of funding. There will be a second round of funding in the Fall of 2012 at which time your application(s) will be automatically reconsidered, and no further action is required on your part. Your site will receive notification of this next round of funding via email, and updates will also be available at http : / /aedprogram.heartandstroke.ca or by calling 1- 888 - 284 -4188. The Foundation wishes to recognize the Ministry of Health and Long Term Care for its generous funding of all aspects of this initiative, as well as our participating Public Access Defibrillation Program partners for helping make Ontario cardiac safe. Heart and Stroke Foundation of Ontario thanks you. Ontario Defibrillator Access Initiative. Page 136 of 174 13b) - Correspondence dated June 11, 2012 from Heart & Strok... Page 137 of 174 v 0 U 2 0 01 01010101010101 X� . � N X!.Xl.Xl.X!.Xl.Xl.X. NNNNNNN! Ol , O C1 C1 C1 C1 C1 C1 C1 O, O, O, O, O, O, O, 61 o; o; o; o; o; o; O; 01010101010101 F s. :ELELE t.t.t.t. Fjc1 3 L O; O O O O; O; O; O; M,I°: v1 >������� ' ' &1 , . f. Z 1 c, o.. 1 01 —O ' o, v. v £� ion �n „n� 'ti, M mm, mm. m, vt m' ao', m'ao', I�'m'rl'm' 0 00 00 00 00 00 00 00 00 ., o' o'o'o'o'o'o'o' H O1 u, OI OI OI OI OI ' OI u, u, u, u, u, ; u, '^ ai ai. ai. ai. ai. ai. . ai. .......... z C1 O, E' c1 O, O, O, O, O, ' O, p ¢ a' E. a'a'a'a'a' °1a' E. E. E. E. E. a,1 E. 01 O. 01 01 01 01 01 �. 01 o1 o1 o1 o. o. °' oI ,n E s. s.s.s.s.s.s.s. 0 0 1x1 . v. !E! Ul 1I” E1x'c' �1 =. £1_.. E' E. n �1 w v =1 lot! c.v °. E. } E.O. M. = ' o. O E1 W Z O , E'EIc.E•U' . EO'. O. '�' �. E.O a U' U, CA �. O. U.Y1U1 O o m. Fula• m1 M1 01 Cl -- -1 v z v Cl Page 137 of 174 13c) - Invitation re: Carley Community Hall, Centennial Cele... The honour of your presence is requested at Carley Community Hall's Centennial Celebration and Official Recognition Event of the Ontario Trillium Foundation grant Carley Community Hall (formerly Carley School) turns ioo years old this year. In partnership with the Eady - Grenard Women's Institute, the Hall received an Ontario Trillium Foundation grant in late 2011. This generous grant permitted extensive renovations to be performed so that recreational programming and social events can be put in place year round to benefit people of all ages in Carley and the surrounding area. We Saturday, August 18, 2012 Time Registration: 12:30 p.m. Ribbon Cutting and Speeches: 1:oo p.m. Please feel free to stay after the formal events for a barbecue, cake and refreshments, historical artifacts, and community fellowship. RSVP by June 28 Carley Community Hall is located at 396 Warminster if you plan to attend' Sideroad, between Line 8 and Line 9 (north of Vickie at 705- 835 -3637 Horseshoe Valley Road) in beautiful Oro - Medonte Township. Page 138 of 174 13d) - Correspondence received June 20, 2012 from Ryan Holli... a 1k From: Oxfam Canada 410 Adelaide St. West, Suite 210 Toronto, ON. M5A 1V8 To: Oro- Medonte Council Re: Oxfam Canada Trailwalker 2012 Oxfam Canada JUN 2 0 2012 ORO-MEDpNTE Tt"WIA — Oxfam Canada is returning to the Oro- Medonte / Midland region again this year to hold our annual fundraising event, Trailwalker. The event takes place on July 13 until July 15th and runs from Wasaga Beach to Wye marsh in Midland respectively. The route is a tapestry of road, Ganaraska trail, rail trail, snow mobile trail and alternate trails. There will be approximately 400 participants this year. After receiving approval from the OPP and including the township in our insurance policy, we would like to have permission to access municipal property for our Trailwalker event again this year. Oxfam Canada extends our sincerest thanks to the council and members for their continued support. Please do not hesitate to contact me if you have any questions or concerns. Sincerely, Ryan Ryan Hollinrake Provincial Manager/ Event Director Oxfam Canada Ryan.hollinrakeC @ oxfam.ca 416- 518 -6699 Oxfam Canada is a member of the International Oxfam Confederation I Charitable Registration: #12971 6866 RR0001 I © 2011 Oxfam Canada Page 139 of 174 13d) - Correspondence received June 20, 2012 from Ryan Holli... Oxfam UaHlwalker conodo Trailwalker Overview Oxfam believes that the end of poverty begins with women's rights. We work with partner organizations in developing countries to tackle the root causes of poverty and in turn, we create self - reliant and sustainable communities. But to do that, we need your help. Join us on a fun, challenging, and rewarding team challenge: Oxfam Trailwalker. Since 1981, Oxfam Trailwalker has evolved from a grueling military exercise into a truly global movement that effects real change in the lives of millions people living in abject poverty. The event began in Hong Kong as a military training exercise, and today, it is a global movement. Every year in over fifteen countries, Oxfam Trailwalker is taking place. It's more than just a fitness challenge, Oxfam Trailwalker is a commitment to change the world, one step at a time. Like other Oxfam Trailwalkers around the world, teams of four commit to not only raising funds, but also hiking a grueling 100 km in 48 hours. Teams must start and finish the hike together. This year's event starts in Wasaga Beach on July 13th at 9am and finishes in Midland on July 15th at 9am. This is a huge commitment put forth not only by participants but by their support crews, Oxfam volunteers, on -site EMS and other medical support, and the many people involved in making this event the success that it is. The money raised from this crucial fundraising event will support Oxfam Canada's initiatives all over the world. Specifically, the Oxfam offices in Canada are dedicated to supporting long -term development, advocacy and emergency programs in 28 countries. Oxfam Canada's core programs are located in the Americas, the Horn of Africa, Southern Africa, and South Asia. Funds raised from Oxfam Trailwalker also goes toward programs that provide emergency support during humanitarian crises as well as response to natural disasters. Examples of this include the current humanitarian crisis in Kenya, Ethiopia, and Somalia, where hundreds of thousands of refugees are suffering from the worst drought in years. Oxfam was also instrumental in providing relief following the March 11th earthquake in Japan. And Oxfam continues to work on the ground to bring much needed aid to the current crisis in the Ivory Coast and Somalia. Page 140 of 174 13d) - Correspondence received June 20, 2012 from Ryan Holli... Oxfam L1oIikwaIker canada Trail Description The 2012 trail has been selected in partnership with the Ganaraska Trail Association. The trail will begin in Wasaga Beach at Wasaga Beach Paintball and travel along the Ganaraka Trail East through Tiny Marsh where it will eventually head south and connect with the Sno- voyageurs snowmobile trail. This trail will continue east through Simcoe County Forest through Hillsdale and into the Copeland Forest. Here, the trail does a loop through the Copeland Forest connecting to the halfway point at Heights of Horseshoe. The trail will then again follow the Ganaraska trail north, back through the Copeland Forest, to the Simcoe County Forest Mount St. Louis tract where it moves east to Mount St. Louis Moonstone Ski Resort. The trail will then continue north along 6 Line N and connect with the Ganaraska Trail again at Peter St. From here, the trail will follow the Ganaraska up to the water where it connects with the Tay Shore trail. The participants will head West on the Tay Shore trail finishing at the Wye Marsh. (A detailed trail map has been provided) Along the trail there are 6 checkpoints and 2 rest stations located at specific venues which allow for the tracking of each team and participant. These checkpoints consist of a check -in /check -out desk, food and beverage and a medical area with EMS staff and sport/massage therapists to provide aid to those who need it. As in previous years, the trail will be marked with 'Trailwalker' trail markers. Each marker is approximately 4x16 ", has a reflective strip on both sides and is labeled with the Trailwalker brand. These markers will be hung with rope along the rail to define the route for participants. These markers are essential to the event and should not be removed by anyone other than Trailwalker staff. Along the route, there will be several signs indicating a important information to participants. Directional signs will be placed at critical spots on the trail to ensure participants are following the correct route. Small signs indicating each kilometer mark will also be placed along the trail so participants know where they are in relation to the start/finish and checkpoint locations at all times. There will also be a number of other signs indicating other hazards on the trail where required. The Oxfam Trailwalker event employs a strict Green policy to ensure a minimal impact on the tra it and checkpoint locations. As each section of trail closes, there is a team of volunteer 'trail sweepers' who follow the last team and remove all trail markers, signs and any garbage left on the trail. Page 141 of 174 13d) - Correspondence received June 20, 2012 from Ryan Holli... Oxtam tradwalker canada Trailwalker 2012 Trail Wasaga Beach - Midland Section /Length Trail Section / Location Township Distance (km) START WASAGA BEACH PAINTBALL 0 Wasaga Beach Paintball Trail Wasaga Beach 0.75 Deerbrook Dr Wasaga Beach 1.5 Wydunes Ct. Wasaga Beach 0.05 Ganaraska Trail (Wydunes Ct. to Mary st.) Wasaga Beach 0.1 Section 1 Mary St. Wasaga Beach 0.5 12.6 Beach Trail Wasaga Beach 2.2 Archer Rd Wasaga Beach 0.3 Ganaraska Trail (Archer rd - Tiny -Flos Townline) Springwater 1.7 Tiny Flos Townline Springwater 3 Snow mobile trail Springwater 0.3 Tiny Marsh Trail Springwater 2.2 CP1 TINY MARSH 12.6 Tiny Marsh Trail Tiny 0.4 Tiny Marsh Dyke Tiny 1.7 Tiny Marsh Dyke East Tiny 1.7 Section 2 Tiny Marsh Trail Tiny 1 11.5 Concession Road 2W Tiny 1.2 North Simcoe Rail Trail Tiny / Springwater 4.8 Herritage Park Springwater 0.2 Williams Street Springwater 0.2 Elmvale Area Park Springwater 0.3 CP2 ELMVALE ARENA (SPRING WATER ROOM) 24.1 George St. Springwater 0.5 Amelia St. Springwater 0.4 Herritage Park Springwater 0.1 North Simcoe Rail Trail Springwater 0.4 Queen St. Springwater 0.1 North Simcoe Rail Trail Springwater 1.5 Flos Rd. 6 W. Springwater 1.4 Flos Rd. 6 E. Springwater 2.8 Section 3 Stoney Tract (Simcoe County Forest) Springwater 1.8 15.3 Snowmobile Club Trail 416 Springwater 1 Orr Lake Main Tract (Simcoe county Forest) Springwater 1.8 Old Pentetanguishine Rd Springwater 0.2 Snowmobile Club Trail 416 Springwater 1.2 Unused road access Springwater 1.2 Mill St W Springwater 0.2 Murphy St Springwater 0.2 Marlow Cir Springwater 0.3 McFadden Dr Springwater 0.1 Penetanguishine Rd Springwater 0.1 CP3 HILLSDALE PAVILLION 394 Page 142 of 174 13d) - Correspondence received June 20, 2012 from Ryan Holli... Page 143 of 174 Penetanguishine Rd Springwater 0.1 Mcfadden Dr Springwater 0.4 Marlow Cir Springwater 0.2 Murphy St Springwater 0.2 Mill St W Springwater 0.2 Unused road access Springwater 1.5 Section 4 Pentetanguishine Rd Springwater 0.6 11 Snowmobile Club Trail 416 (Private land) Springwater 0.3 Snowmobile Club Trail 416 Springwater 0.5 Snowmobile Trunk Trail B (Cassell Dr) Springwater 1.6 Snowmobile Trunk Trail B (Cassell Dr- Line 2N) Springwater 1.8 Snowmobile Trunk Trail B (Line 2N - Fitzgearld Simcoe County Forest) Oro - Medonte 1.6 Fitzgearld Tract (Simcoe County Forest) Oro- Medonte 1.4 Line 4N Oro - Medonte 0.4 Ingram Rd Oro - Medonte 0.2 Aid Station 1/2 COPELAND FOREST PARKING LOT 50.4 Section 5 Ingram Rd Oro - Medonte 1.4 5.4 Copeland Forest Road (line 3) Oro - Medonte 4 CP4 HEIGHTS OF HORSESHOE 55.8 Horseshoe Valley - Lift Loop x- country ski trail Oro- Medonte 1.6 Section 6 Horseshoe Valley - Katies Climb x- country ski trail Oro - Medonte 1 10.9 Horseshoe Valley -The Challenger x- country ski trail Oro - Medonte 1.5 Copeland Forest Ganaraska Trail Oro - Medonte 6.8 Aid Station 112 COPELAND FOREST PARKING LOT 66.7 Ingram Rd Oro - Medonte 0.1 4 Line N Oro - Medonte 1.4 Ganaraska Trail (4 Line N - 5th Line N) Oro - Medonte 1.5 Section 7 5 Line N Oro - Medonte 1.7 7.7 Mount St Louis Tract (Simcoe County Forest) Oro - Medonte 0.6 Heuter Property (Mount St Louis Tract - Line 6) Oro- Medonte 0.7 6 Line N Oro - Medonte 0.1 Mount St. Louis Ski Trails Oro- Medonte 1.6 CPS MOUNT ST. LOUIS MOONSTONE 744, Mount St. Louis Ski Trails Oro- Medonte 2 7 Line N Oro- Medonte 0.3 Section 8 Marrin Tract (Simcoe County Forest) Oro - Medonte 2 9 6 Line N Oro - Medonte 0.8 Unused road access (6 Line N) Oro - Medonte 3.7 Peter St. W Oro- Medonte 0.2 Aid Station 3 PETER ST. W / 6 LINE N 83.4 Section 9 Ganarask Trail (Peter St W - 5 Line N) Oro- Medonte 2.4 6.9 5 Line N Oro - Medonte /Tay 0.3 Ganaraska Trail (Reeves Rd - Hogg Valley Rd) Tay 4.2 CP6 LEVEQUE PROPERTY (4444 Hogg Valley Road) 90.3 Ganaraska Trail (Hogg Valley Rd - Rail Trail) Tay 2.4 Rail Trail Tay 3.1 Tay Shore Trail Tay 3.2 Section 10 Wye Marsh Tay 0.8 8.3 Wye Marsh x- country Ski Trail Tay 0.3 Wye Marsh Woodlands Trail Tay 0.3 Wye Marsh Muskrat Loop Tay 0.6 Wye Marsh Boardwalk Tay 0.8 FINISH WYE MARSH 101.8 Page 143 of 174 13d) - Correspondence received June 20, 2012 from Ryan Holli... Page 144 of 174 13d) - Correspondence received June 20, 2012 from Ryan Holli... 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Page 154 of 174 15a) - A By -law to authorize the execution of a Tax Arrears ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO.2012 -120 A By -law to authorize the execution of a Tax Arrears Extension Agreement WHEREAS The Corporation of the Township of Oro - Medonte has registered on the 15th day of July, 2011 a tax arrears certificate against the land described in Schedule "A" attached hereto and forming part of this By -Law. AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, C.25 as amended provides that a municipality may by By -law authorize an agreement with the owner of such land to extend the period of time, which the cancellation price payable on the land is to be paid. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT an agreement be entered into by the Corporation with the owners of the land described in Schedule "A" to extend the time period in which the cancellation price payable on this land is to be paid beyond July 15th, 2012. 2. THAT the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule "B" attached hereto and forming part of this by -law. 3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of the Corporation. 4. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF JUNE 2012. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 155 of 174 15a) - A By -law to authorize the execution of a Tax Arrears ... Schedule "A" to By -law No. 2012 -120 for The Corporation of the Township of Oro - Medonte Description of the land: 10611 FIZI fCi[:Iiy[oIeIlSW,iEpz:- UW1I, ■�IVA to] I we] ImP Page 156 of 174 15a) - A By -law to authorize the execution of a Tax Arrears ... Schedule "B" to By -law No. 2012 -120 for The Corporation of the Township of Oro - Medonte THIS AGREEMENT made in triplicate the 27th day of June, 2012. BETWEEN THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Corporation" and Hereinafter called the "Owner" WHEREAS the owner is the owner of the land in the Township of Oro - Medonte described in Schedule "A" attached hereto and forming part of this agreement. AND WHEREAS the said land is in arrears of taxes on the 31St day of May, 2012 in the amount of $26,221.53 and a tax arrears certificate was registered in the Registry Office on the 15th day of July, 2011 in respect of the said land. AND WHEREAS pursuant to Section 378 of the Municipal Act, 2001, S.O. 2001, C.25 as amended a municipality may by By -law, authorize an extension agreement be entered into by the Corporation with the landowner to extend the period of time in which the cancellation price in respect to the said land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $800.00 (eight hundred) dollars monthly, commencing on the 30th day of June, 2012 to and including the 30th day of June, 2020. 2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement. 3. Notwithstanding any of the provisions of this Agreement, the Municipal Act, 2001, S.O. 2001, C.25, as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation, without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement, this Agreement upon notice being given to the Owner by the Corporation, shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. Page 157 of 174 15a) - A By -law to authorize the execution of a Tax Arrears ... Page 2 Schedule "B" By -Law No. 2012 -120 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable, it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owners hereunder shall be sufficiently given if sent by registered post to the Owners at the following address: 1 Martinbrook Crescent RR 2 Shanty Bay, ON LOL 21-0 In WITNESS WHEREOF the Owners has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper Officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Witness Mayor, H.S. Hughes Witness Clerk, J. Douglas Irwin Witness Shannon Stewart Page 158 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2012 -123 Being a By -Law to Authorize the Execution of a Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22) Between the Township of Oro - Medonte and the County of Simcoe WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 52(1), as amended, provides an upper -tier municipality may add a lower -tier highway, including a boundary line highway, to its highway system from any of its lower -tier municipalities. AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, provides that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS as a result of the County of Simcoe Transportation Master Plan, the County has identified highways which will be required to be included in the County's highway system at some time in the future to ensure that the County's highway system will function on a county wide basis. AND WHEREAS the identified highway within the Township of Oro - Medonte is the Line 7 North from Highway 11 north to Horseshoe Valley Road /County Road 22. AND WHEREAS Council deems it expedient to enter into the Municipal Highway Best Efforts Agreement with the County of Simcoe. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to Horseshoe Valley Road /Country Road 22) attached hereto as Schedule "A" and forming part of this By -Law. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF JUNE, 2012. I r 71 � � i • 7 :71 • 7 :7nr r [ • P H ] � r : I � C • P J 1 � 6y a 11 • 7 � • ] : Z • � i � d � •L l � r r � Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 159 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... Schedule 'A' to By -law No. 2012 -123 c� ,yr} S�MG OF MUNICIPAL HIGHWAY BEST EFFORTS AGREEMENT (7t' Line from Highway 11 north to Horseshoe Valley Road /County Road 22) THE CORPORATION OF THE COUNTY OF SIMCOE "County" -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE "Township" Page 160 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... Table of Contents RECITALS.............................................................................. ..............................3 1. COMPLIANCE WITH SECTION 270 ............................ ..............................4 2. TERM OF AGREEMENT ............................................. ..............................4 3. ON -GOING CO- OPERATION ...................................... ..............................4 4. OFFICIAL PLAN, BY -LAW COMPLIANCE AND TRANSPORTATION MASTERPLAN ....................................................................... ..............................4 5. CIRCULATION TO COUNTY OF SIMCOE .................. ..............................6 6. MAINTENANCE ........................................................... ..............................6 7. BRIDGES AND CULVERTS ........................................ ..............................7 8. INSURANCE ................................................................ ..............................7 9. INDEMNITY ................................................................. ..............................7 10. ENTIRE AGREEMENT ................................................ ..............................7 11. NO MODIFICATION ..................................................... ..............................7 12. SEVERABILITY ............................................................ ..............................8 13. RECITALS .................................................................... ..............................8 14. NOTICES ..................................................................... ..............................8 15. INTERPRETATION OF AGREEMENT ........................ ..............................9 16. FURTHER ASSURANCES .......................................... ..............................9 17. WAIVER ...................................................................... .............................10 18. GOVERNING LAW ...................................................... .............................10 19. BINDING ..................................................................... .............................10 20. EFFECTIVE DATE ...................................................... .............................10 Page 161 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... MUNICIPAL HIGHWAY BEST EFFORTS AGREEMENT (7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "County" -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE "Township" Collectively "the Parties" RECITALS The County's highway system consists primarily of two lane arterial highways, which move the traffic through the County, providing direct access to major residential, commercial and industrial centres, both within and outside the County, as well as serving the needs of the residents that live along the County's highways. The rapid growth and development within the County is placing heavy demands on the County's highway system and will continue to do so in the future. The County has developed a long range plan for the reconstruction and rehabilitation of the highway system so that it can meet these demands. As a result of the County of Simcoe Transportation Master Plan, the County has identified highways which will be required to be included in the County's highway system at sometime in the future to ensure that the County's highway system will function on a county wide basis. The identified highway within the Township of Oro - Medonte is the 7th Line ( "Identified Highways "). 3 Page 162 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... Section 52(1) of the Municipal Act, 2001, S.O. 2001, c.25 ( "Municipal Act ") authorizes an upper -tier municipality to add lower tier highways to its highway system. The parties have entered into this agreement ( "Agreement ") to set out the terms upon which the Parties have agreed to the County proposing to add the Identified Highways to the County's highway system at some time in the future. NOW THEREFORE in consideration of the Township and the County agreeing to the terms of this Agreement and the County agreeing to add the Identified Highway's to the County's highway system at some time in the future, the Parties agree as follows: 1. COMPLIANCE WITH SECTION 270 1.1. The County and the Township will be responsible for complying with any terms of their respective policies under section 270 of the Municipal Act which would apply to the Identified Highways being added to the County's highway system. 2.1. This Agreement shall terminate upon the earlier of the date that the Identified Highways have been added to the County's highway system by by -law or twenty (20) years from the Effective Date. 3. ON -GOING CO- OPERATION 3.1. The Township agrees to share with the County all information that it has, on the Identified Highways including, but not limited to, ownership, and maintenance. 4. OFFICIAL PLAN, BY -LAW COMPLIANCE AND TRANSPORTATION MASTER PLAN 4.1. The Township agrees that the Identified Highways are not being added to the County's highway system at this time, but that they may be added to the County highway system at some time in the future. If the Township wishes to remove these Highways from the Township's highway system in the future and have them added to the County's highway system, then until such time as this occurs, the Township must make their Best Efforts to ensure that the County's Official Plan, By -laws, and County of Simcoe Transportation Master Plan with regard to road widenings, set backs and entrance permits, among other things, are enforced by the Township wherever legally possible, for all new developments along these highways. 4 Page 163 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... In the event that this does not occur, the County may be unwilling to add these highways to the County's highway system in the future. 4.2. The Township agrees that the following are the general requirements of the County in relation to future County highways. 4.2.1. The County set back requirement is a minimum of 15 meters from any existing property line, however, in some cases the requirement may be greater than 15 meters from any existing property line, as set out in County of Simcoe by -law 5604. 4.2.2. The County of Simcoe road widening requirements are the minimums as set out in current County of Simcoe Official Plan and current County of Simcoe Transportation Master Plan, as updated from time to time. 4.2.3. The County of Simcoe entrance permit requirements, are that no entrance permits are allowed for lots created after the date of execution of the within Agreement, subject to what is prescribed in County of Simcoe by -law 5544, as applicable at the time of any application, which by -law is subject to change from time to time. 4.3 The Township acknowledges that it has the authority to request that all future applications for Subdivision Agreements and Severances adhere to all County of Simcoe requirements for road widenings, entrance permits and set backs as set out in Section 4.2 of this Agreement, pursuant to the Planning Act, R.S.O., 1990, c.P13, s.51(25) and s53(12). The Township further acknowledges that it has the authority to request that all future applications for Site Plan Control Agreements adhere to all County of Simcoe requirements for road widening, entrance permits and set backs as set out in Section 4.2 of this Agreement, pursuant to the Planning Act, R.S.O., 1990, s.41, in some situations. 4.4 The Township acknowledges and agrees that it will amend its Official Plan at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business to include the road widths and sight triangles required by the County for a County highway, so that the Township has the authority to ask for the appropriate County road widenings and sight triangles when applications are made to the Township. The Township further acknowledges that the County requirement for the full width of the 7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22 is 30.5 metres and that there is also a requirement for sight triangles at each intersection for all Identified Highways which are to be 15m x 15m in size as set out in the County of Simcoe Transportation Master Plan and Official Plan, as amended from time to time. Until such time as the Official Plan is amended by the Page 164 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... Township, the Township shall make its best efforts to request that all new applications comply with County requirements. 4.5 The Township acknowledges and agrees that it will amend its Zoning By- law at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business to reflect the setbacks required from County roads for all applications for building permits that affect the 7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22, as set out in County of Simcoe by -law 5604, as amended from time to time. Until such time as the Official Plan is amended by the Township, the Township shall make its best efforts to request that all new applications comply with County requirements. 4.6 The Township acknowledges and agrees that it will revise its Entrance Permit By -law 91 -176 at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business so that entrance permits requirements for future applications for entrances onto the 7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22 shall conform to County of Simcoe entrance permit requirements as set out in by -law 5544 as amended from time to time. Until such time as the Official Plan is amended by the Township, the Township shall make its best efforts to request that all new applications comply with County requirements. Notwithstanding what is set out elsewhere in this Agreement, the County acknowledges and agrees that the provisions of this Section will only apply to all lots created after the date of execution of this Agreement. The County and the Township agree that the restrictions on new Entrance Permits only applies to highways outside of designated Settlement Areas. 5. CIRCULATION TO COUNTY OF SIMCOE 5.1. The Township agrees that after execution of the Agreement, and until such time as the Identified Highways are added to the County's highway system, the Township will circulate all applications for plans of subdivision, severances, site plan control agreements or otherwise to Paul Murphy, Planning Engineer Technician, at email Paul.Murphy @simcoe.ca, to provide the County with an opportunity to comment upon all applications. 6. MAINTENANCE 6.1. The Township shall continue to be responsible for all maintenance and construction improvement works for the Identified Highways to the Township's standards and to the minimum Provincial Standards pursuant to the Municipal Act, until such time as the Identified Highways are added to the County's highway system pursuant to a by -law passed by the Council of the County of Simcoe. The Township agrees that any n Page 165 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... construction plans for improvements are to be submitted to the County and approved by the County in writing prior to any work being commenced. 7. BRIDGES AND CULVERTS 7.1 The Township acknowledges that in addition to any highways being added to the County's highway system, all bridges , culverts and drainage appurtances associated with the roadway, including but not limited to the road crossing and driveway culverts, storm sewers and associated structures which are part of the highways or located under the highways will be included in the Addition of the highway to the County's highway system. The Township further acknowledges that in the Municipal Act an overpass is considered a bridge if it crosses a culvert larger than 3 meters in diameter, and otherwise it is considered a culvert. The County and Township acknowledge that all other infrastructure and utilities will remain under the appropriate authority's control. 8. INSURANCE 8.1. The Township shall continue to include the Identified Highways within its insurance coverage until the Identified Highways are added to the County's highway system by by -law. 9. INDEMNITY 9.1. The Township hereby indemnifies and saves harmless the County from and against all liability, losses, damages or costs whatsoever which may arise either directly or indirectly by reason of any act, neglect or refusal of the part of the Township, its servants, employees, contactors and agents, in the performance or partial performance or the failure to perform and carry out any obligation imposed or assumed pursuant to this Agreement. 10. ENTIRE AGREEMENT 10.1. This agreement shall constitute the entire agreement between the Parties pertaining to the subject matter thereof. 11. NO MODIFICATION 11.1. No modification of, or amendment to this Agreement shall be valid or binding unless set forth in writing and duly executed by the Parties hereto. 7 Page 166 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... 12. SEVERABILITY 12.1. The County and the Township agree that all covenants contained in this Agreement shall be severable unless specifically stated otherwise herein, and that should any covenant or condition in this Agreement be declared invalid or unenforceable by a Court of competent jurisdiction, the remaining covenants and the remainder of the Agreement shall remain valid and not terminate thereby. 13. RECITALS 13.1. The County and the Township agree that all recitals are deemed to be true, and shall be incorporated as terms of the Agreement. 14. NOTICES 14.1. Where this Agreement requires notice to be delivered by one party to the other, such notice shall be in writing and delivered either personally, by facsimile transmission, email or by courier from one party to the other at their addresses noted below. Such notice shall be deemed to have been given, if by personal delivery, on the date of delivery, and if by facsimile transmission, or email on date of delivery with electronic confirmation of receipt obtained, and if by courier, on the second (2 "d) business day following the sending thereof which for the purposes of this Agreement shall be deemed to exclude Saturdays, Sundays and statutory holidays: County: County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1X0 Attention: Jim Hunter, Director Transportation Construction Brenda Clark, County Clerk Fax: 705 -727 -7984 Tel: 705 - 726 -9300 Email: Jim.Hunter @simcoe.ca Email: Brenda. Clark@simcoe. ca 0 Page 167 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... Township: Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention: Jerry Ball, Director Transportation & Environmental Services Fax: 705 -487 -0133 Tel: 705 - 487 -2171 Email: jball @oro- medonte.ca Addresses, telephone and fax numbers and email addresses may be changed by written notice to the parties. 15. INTERPRETATION OF AGREEMENT 15.1. The headings, sections, subsections, and clauses are inserted for convenience of reference only, and shall not affect the construction or interpretation of this Agreement. 15.2. This Agreement shall be construed with all changes in number and gender as may be required by the context. 15.3. Reference herein to any statute or any provision thereof shall include such statute or provision thereof as amended, revised, re- enacted and /or consolidated from time to time and any successor statute thereto. 15.4. All obligations herein contained, although not expressed to be covenants, shall be deemed to be covenants. 15.5. Whenever a statement or provision in this Agreement is followed by words denoting inclusion or example and then a list of or reference to specific items, such list or reference shall not be read so as to limit the generality of that statement or provisions, even if words such as "without limiting the generality of the foregoing" do not precede such list or reference. 16. FURTHER ASSURANCES 16.1. The County and Township shall execute such further and other documents, as required to affect the provisions of this Agreement. E:] Page 168 of 174 15b) - Being a By -Law to Authorize the Execution of a Munici... 17. WAIVER 17.1. The failure of the County at any time to require performance by the Township of any obligation under this Agreement shall in no way affect its right thereafter to enforce such obligation, nor shall the waiver by the County of the performance of any obligation hereunder be taken or be held to be a waiver of the performance of the same or any other obligation hereunder at any later time. 18. GOVERNING LAW 18.1. This Agreement shall be governed by and has been construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 19. BINDING 19.1. This agreement shall be binding upon and inure to the benefit of the Parties to this agreement and their respective administrators, successors and assigns. 20. EFFECTIVE DATE 20.1. This Agreement is effective from the date that it is executed by the County and the Township. THE PARTIES HAVE SIGNED THIS AGREEMENT ON THE DATES SET OUT BELOW: DATE: THE CORPORATION OF THE COUNTY OF SIMCOE Cal Patterson, Warden Brenda Clark, County Clerk We have authority to bind the corporation. 10 Page 169 of 174 DATE: 15b) - Being a By -Law to Authorize the Execution of a Munici... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Harry Hughes, Mayor Doug Irwin, Director, Corporate Services /Clerk We have authority to bind the corporation. FASE\COUNTY OF SIMCOE\E1238 - Road Exchange Transfer Oro Medonte \Best Efforts Agreement \Oro Medonte Best Efforts Agreement Aug 10 11.Doc 11 Page 170 of 174 15c) - A By -law to Provide for the Giving of Names to Highwa... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -124 A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (File: 2008 - SUB -01 [South Shore Isabella Estates Inc.]) Part of Lot 5, Concession 14 ( Medonte). WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to pass by -laws with respect to highways; AND WHEREAS Section 61(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that the municipality may enter upon land lying along a highway to install and maintain a sign setting out the name of a highway. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the highway located within File: 2008 - SUB -01 [South Shore Isabella Estates Inc.], Part of Lot 5, Concession 14 ( Medonte), shall, on the day this by -law takes effect, be named as "Herrington Avenue" attached hereto as Schedule "A" and forming part of this by -law. That the name for the public highway "Herrington Avenue" shall be affixed at every affected intersection thereof on public property. Where it is not practical to affix the name on public property, it shall be affixed on private property. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF JUNE, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 171 of 174 15c) - A By-law to Provide for the Giving of Names to Highwa... �k 1411a, Schedule "A" to By-Law No. 2012-124 A rig -0- 6 9 mgt CQaC e 4 V" ri plop, Dow., 01 Page 172 of 174 15d) - A By -law to Appoint an Acting Chief Building Official... 19.I:901671aQX 110 1Z 1101 a9: I* 1101TAZ &] :IIa07:901:102�d:1IIO]ZkA4 BY -LAW NO. 2012 -125 A By -law to Appoint an Acting Chief Building Official and Repeal By -law 2008 -073 WHEREAS the Building Code Act, 1992, S.O. 1992, c.23, as amended, provides that the Council of each municipality shall appoint a chief building official and such inspectors as are necessary for the enforcement of this Act; WHEREAS the Building Code Act, 1992, S.O. 1992, c.23, as amended, provides that the Council of a municipality may enter into an agreement providing for the appointment of a chief building official and inspectors as are necessary for the enforcement of this Act; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does now find it expedient to appoint a Chief Building Official; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Chief Building Official or designate from the Township of Severn is hereby appointed Acting Chief Building Official for the Township of Oro - Medonte; 2. This appointment shall be effective July 1, 2012. 3. That By -law No. 2008 -073 is hereby repealed in its entirety. 4. This by -law comes into force and effect on July 1, 2012. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF JUNE, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 173 of 174 18a) - Being a by -law to confirm the proceedings of the Coun... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -122 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 27, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, June 27, 2012, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF JUNE, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 174 of 174