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07 11 2012 Council AgendaTownship o_ f Prond Heritage, Exciting Frahrre THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, July 11, 2012 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Donna Hewitt, Director of Corporate & Strategic Initiatives and Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Nurse Practitioner Clinic). d) Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Parkland Acquisition). e) Robin Dunn, Chief Administrative Officer re: Personal matter about an identifiable individual (Staffing Update). f) Jerry Ball, Director of Transportation and Environmental Services re: Litigation affecting the municipality (West 1/2 Lot 11, Concession 8). g) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Forrester Road). Page 1 of 303 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 6 -21 a) Minutes of Council meeting held on June 27, 2012. 22 -27 b) Minutes of Special Council meeting held on July 5, 2012. 28 -31 c) Minutes of Human Resources Committee meeting held on July 5, 2012. 32 -33 d) Minutes of Oro - Medonte History Association meeting held on May 14, 2012. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 1 of 303 Council Meeting Agenda - July 11, 2012. Page 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: 34 -53 a) James Swan, Ontario Association of Cardiology, re: Impact of the New OHIP Fee Schedule on Ontario Cardiology Patients Adverse Affect on Patients in Your Community beginning July 1, 2012. 54 -88 b) Kerry Plumley re: Line 6 North Hill. 10. REPORTS OF MUNICIPAL OFFICERS: 89 -91 a) Report No. FI2012 -15, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Accounts - June 30, 2012. 92 -98 b) Report No. DS 2012 -37, Andria Leigh, Director of Development Services re: Proposed Official Zoning By -law Amendment 2012- ZBA -05, General Kennel Zoning By -law Amendment, Township of Oro - Medonte. 99 -109 c) Donna Hewitt, Director of Corporate & Strategic Initiatives and Shawn Binns, Director of Recreation and Community Services re: Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Request for Grant/Subsidy [deferred from June 27, 2012 meeting]. 110 -122 d) Report No. RC2012 -15, Shawn Binns, Director of Recreation and Community Services re: Facility Rental Regulations /Conditions, Oro - Medonte Community Arena. 123 -142 e) Report No. TES2012 -18, Jerry Ball, Director of Transportation and Environmental Services re: Warminster Water System Agreement and Tender for Reservoir Upgrades [Refer to Item 15f). 143 -160 f) Report No. TES2012 -19, Jerry Ball, Director of Transportation and Environmental Services re: Drainage Concerns - Line 12 North (Lot 16, Conc. 13) - Jermey Farm. 161 -167 g) Report No. TES2012 -20, Jerry Ball, Director of Transportation and Environmental Services re: Laurel View Subdivision (Landscapes Phase 1), Resident Request for Decorative Streetlights. 168 -170 h) Report No. TES2012 -022, Jerry Ball, Director of Transportation and Environmental Services re: Water Service Connection Agreement for Mr. Smockum [Refer to Item 15g)]. [Addenda] 11. REPORTS OF MEMBERS OF COUNCIL: 171 -172 a) Councillor Coutanche re: Lake Simcoe Region Conservation Authority re: 2012 Conservation Awards - Celebrating Watershed Heroes. 173 b) Mayor H.S. Hughes, re: The Queen's Diamond Jubilee Medal Program. Page 2 of 303 Council Meeting Agenda - July 11, 2012. Page 12. CONSENT AGENDA: 174 -175 a) Announcements of Interest to the Public: 1. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball Diamonds (Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday, July 14, 2012. 2. Carley Community Hall, Centennial Celebration and Official Recognition Event of the Ontario Trillium Foundation Grant, Saturday, August 18, 2012 12:30 p.m., 396 Warminster Sideroad, between Line 8 and Line 9 (north of Horseshoe Valley Road). 176 -182 b) Nottawasaga Valley Conservation Authority, minutes of May 25, 2012 meeting and board highlights of June 22, 2012 meeting. Staff Recommendation: Receive. 183 -190 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on May 25, 2012. Staff Recommendation: Receive. 191 -197 d) Minutes of Midland Public Library Board meeting held on May 10, 2012. Staff Recommendation: Receive. 198 -227 e) Orillia Public Library, minutes Annual Meeting held on April 27, 2011; 2011 Annual Report and minutes of May 23, 2012 meeting. Staff Recommendation: Receive. 228 f) Correspondence dated July 4, 2012 from Brad Obee, President, Simcoe County Off Road Riders Association re: Midhurst Trail Ride, June 24, 2012. Staff Recommendation: Receive. 13. COMMUNICATIONS: 229 a) Correspondence dated June 8, 2012 from Ward Tomkin, on behalf of Goss Beach Cottagers' Association re: Request to Maintain Goss Road. 230 b) Correspondence dated May 25, 2012 from Tony Keene re: Peacekeepers Day, Thursday, August 9, 2012. 231 -235 c) Correspondence dated June 22, 2012 from Marco Campana, Outreach & Learning Coordinator, Mountain Equipment Co -op, re: Summer Classic 5km /10km Road Race, Sunday, July 29, 2012, 9:00am- 1:00pm, 15/16 Sideroad, between Line 7 North and Line 11 North. 236 d) Correspondence dated July 4, 2012 from Don Campbell, President, Oro Agricultural Society re: Request for Use of Township Garage, September 11- 15, 2012. 237 -238 e) Correspondence dated July 5, 2012 from The Honourable Gary Goodyear, Federal Economic Development Agency for South Ontario re: Press Release, Minister Goodyear Launches the Community Infrastructure Improvement Fund in Ontario. Page 3 of 303 Council Meeting Agenda - July 11, 2012. Page 13. COMMUNICATIONS: 239 -243 f) Correspondence dated June 26, 2012 from Cal Patterson, Warden, County of Simcoe re: Draft Simcoe County Food and Agriculture Charter - Version 1. 244 -246 g) Correspondence dated June 18, 2012 from Diane & Ron Suwala re: Line 5 North (between Horseshoe Valley Road and Bass Lake Sideroad). 247 h) Tough Muddler, Request for Municipal Significant Designation, August 18 -19, 2012, Mt. St. Louis Moonstone Ski Resort. [Addenda] 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 248 -259 a) By -Law No. 2012 -123 Being a By -Law to Authorize the Execution of a Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22) Between the Township of Oro - Medonte and the County of Simcoe [deferred from June 27, 2012 meeting]. 260 b) By -Law No. 2012 -129 A By -law to Amend By -law 2010 -201, "Being a By- law to Appoint Building Inspectors ". 261 c) By -Law No. 2012 -130 Being a By -law to Amend By -Law No. 2012 -090, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers ". 262 -265 d) By -Law No. 2012 -131 A By -Law to Permanently Close and Sell part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte (PIN 58540 - 0138(LT)); more particularly described as Parts 5 and 6, Plan 51R- 38381, Township of Oro - Medonte, County of Simcoe. 266 -276 e) By -Law No. 2012 -135 Being a By -Law to Authorize the Execution of a Pre - Servicing Agreement with Horseshoe Valley Lands Ltd. - Part of Lots 3 and 4, Concession 4, being all of PIN #58537- 0088(LT), Township of Oro - Medonte, County of Simcoe. 277 -291 f) By -Law No. 2012 -136 A By -law to Authorize the Execution of a Cost Sharing Agreement between The Corporation of the Township of Oro - Medonte and 2063334 Ontario Inc. and South Shore Isabella Estates Inc. Page 4 of 303 Page 292 -302 KIN Council Meeting Agenda - July 11, 2012. 15. BY -LAWS: g) By -Law No. 2012 -137 A By -law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro - Medonte and Gary Smockum Conc. 7 Plan 967 Lot 62, Roll # 4346- 010 -009- 34400 169 Lakeshore Road West Township of Oro - Medonte, County of Simcoe. [Addenda] 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: a) By -Law No. 2012 -126 Being a by -law to confirm the proceedings of the Council meeting held on Wednesday, July 11, 2012. 19. ADJOURNMENT: a) Motion to Adjourn. Page 5 of 303 6a) - Minutes of Council meeting held on June 27, 2012. THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers Touaulaip o� f Dram +d Heritage, Etiriring Fulurr Wednesday, June 27, 2012 Present: Staff Present: 2010 - 2014 COUNCI!.. 0 Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche (a Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawfrd Councillor Dwight E� :n. TIME: 6:04 p.m. Paul Gravelle, Director L `=finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Sergi: es/Clerk; Jerry Ball, Director of Transportation and Environmental Service: ; Donna Hewitt, Director of Corporate & Strateic Initiatives, Shawn Binns, Director of Recreation and Community Services; Janette Teeter, Deputy Clerk; Samah Othman, Executive Assistant, Corporate Communications Specialist Also CCU ummel, Jan Novak, Ann Truyens, Shubhary Burhanpurkar, Sean Prese Billing, Mark Laughlin, Jonathan Reid, N.R. Badwe, Anjali Badwe, Vivek Burhanpurkar, Michael Buske, Sue Roehner, Andrew Paradowski, Bruce 'ird CALL TO ORS ER - PRIVATE PRAYERIMOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 16 Page 6 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C120627 -1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, June 27, 2012 be received and adopted. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Sessi Motion No. C120627 -2 Moved by Evans, Seconded by Crawfo Be it resolved that we do now go in Closed Ses ion at 6:05 p.m. to discuss Carried. Be it resolved that we do now Rise at 6:22 p.m. and recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4 c) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Litigation affecting the municipality (Diamond Valley Lien). d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Road Allowance 15/16 Sideroad between Line 9 and 10). e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Bidwell Road). f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Donation of land). Carried. Page 2 of 16 Page 7 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. c) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Litigation affecting the municipality (Diamond Valley Lien). The following staff were present: Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk. Motion No. C120627 -4 Moved by Crawford, Seconded by Evans The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk. Motion No. C120627 -5, Moved by Evans, Seconded by Crawford Be it resolved 1. That Confidential Report No.CS2012 -022, Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Unopened Road Allowance 15/16 Sideroad between Line 9 and 10) be received and adopted. 2. That the original road allowance described as Part Road Allowance between Lots 15 & 16, Concession 10, Oro - Medonte, lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10 and west of the forced road through Lot 16, Concession 10, Oro - Medonte; (PIN 58540 -0138 (LT)), more particularly described as Parts 5 and 6, Plan 51 R -38381 be permanently closed. 3. And that the Clerk bring forward the appropriate by -law for Council's consideration. Carried. Page 3 of 16 Page 8 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Bidwell Road). The following staff were present: Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk. Motion No. C120627 -6 f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Donation of land). The following staff were present: Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 4 of 16 Page 9 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. 6. MINUTES OF COUNCIL AND COMMITTEES: Be it resolved that the draft minutes of the Special Council meeting held on Friday, June 15, 2012 be adopted as printed and circulated. Carried c) Minutes of Special Council meeting held on Wednesday, June 20, 2012. kv Motion No. C120627 -10 d) Minutes of Committee of Adjustment meeting held on Thursday, June 21, 2012. Motion No. C120627 -11 Moved by Evans, Seconded by Lancaster Be it resolved that the draft minutes of the Committee of Adjustment meeting held on Thursday, June 21, 2012 be received. Carried. Page 5 of 16 Page 10 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. 7. RECOGNITION OF ACHIEVEMENTS: a) Maya Burhanpurkar re: Recognition for Canada -Wide Science Fair Awards. Mayor H.S. Hughes and members of Council presented Maya Burnhampurkar with a certificate for her achievements. 8. PUBLIC MEET None. 9. DEPUTATION Carried. a) Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Request for Grant /Subsidy. Motion No. C120627 -1 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated June 27, 2012 and presented by Jan Novak and Fred Hummel re: 2012 Images Studio Tour, Request for Grant /Subsidy be received. 2. And That the matter be brought forward to the July 11, 2012 Council meeting, with recommendations, for Council's consideration. Carried. Page 6 of 16 Page 11 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. b) Jonathan Reid, Director: Snow Sports & Events, Horseshoe Resort re: Horseshoe Resort Summer Events. Flyer correspondence dated Summer, 2012 was distributed to members of Council and staff. Motion No. C120627 -14 Moved by Crawford, Seconded by Evans Page 7of16 Page 12 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. TES2012 -13, Jerry Ball, Director of Transportation and Environmental Services re: Side Walk at Line 4 North & Line 4 Park. Motion No. C120627 -16 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. TES2012 -13, Jerry Ball, Director of Transportation and Environmental Services re: Side Walk at Line 4 North & Line 4 Park be received and adopted. 2. That a pathway be constructed along the east side of Line 4 North, from Highland Drive to the Line 4 park entrance. 3. That "Pedestrian Walking" signs and "Children Playing" signs be erected within this area. 4. That the OPP be requested to utilize the Solar Radar Board along Line 4 North, from Horseshoe Valley Road to Alpine Way. 5. That the existing 100 watt mercury vapor lights, at the intersections of Line 3 North and Line 4 North, be upgraded to 250 watt mercury vapor lights. 6. And That Mr. Terry Ruffle of the HVPOA be notified of Council's decision, under the Director of Transportation and Environmental Services' signature. Carried. b) Report No. TES2012 -14, Jerry Ball, Director of Transportation and Environmental Services re: Community Identification Signs. Motion No. C120627 -17 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. TES2012 -14, Jerry Ball, Director of Transportation and Environmental Services re: Community Identification Signs be received and adopted. 2. That all maintenance and /or repairs for signs or structures, for ascetic purposes within subdivisions, remain as an Association responsibility. 3. And That in the future, all signage or structures requested must be approved by the Municipality, as per the Township's Sign By -Law. Carried. Page 8 of 16 Page 13 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. c) Report No. TES2012 -15, Jerry Ball, Director of Transportation and Environmental Services re: Municipal Highway Best Effort Agreement [Refer to Item 15b)]. Motion No. C120627 -18 Moved by Evans, Seconded by Crawford Motion No. C120627 -19 Moved by Lancaster, Seconded by Crawfor' Be it resolved that Report No. TES2012 -16, Jerry Ball, Director of Transportation and Environmental Services re: Drinking Water Quality Management Standard (DWQMS) Update be received for information only. Carried. Page 9 of 16 Page 14 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. e) Report No. TES2012 -17, Jerry Ball, Director of Transportation and Environmental Services re: Safety Upgrades to Horseshoe Valley Water Tower. Motion No. C120627 -20 Moved by Evans, Seconded by Lancaster Page 10 of 16 Page 15 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. g) Report No. F12012 -14, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Renewal of Insurance Coverage. Motion No. C120627 -22 Moved by Crawford, Seconded by Lancaster Motion No. C120627 -23 Moved by Crawford, Seconded by Lancaster' Be it resolved that the correspondence dated June 13, 2012 from Township of Adjala- Tosorontio and presented by Mayor H.S. Hughes, re: Loss of Federal Funding Assistance for Policing be received. Carried. Page 11 of 16 Page 16 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. 12. CONSENT AGENDA: a) Announcements of Interest to the Public: 1. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball Diamonds (Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday, July 14, 2012. b) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on May 8, 2012. Staff Recommendation: Receive. Motion No. C120627 -24 Moved by Crawford, Seconded by Lancaster At Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) b) 13. COMMUNICATIONS: Carried. a) Correspondence dated May 31, 2012 from C.C. Tatham & Associates Ltd. Re: Isabella Estates - Warminster, Township of Oro - Medonte Pre - Servicing Agreement. Council consented to allow the applicant to provide comments on the matter. Motion No. C120627 -25 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated May 31, 2012 from C.C. Tatham & Associates Ltd. Re: Isabella Estates - Warminster, Township of Oro - Medonte Pre - Servicing Agreement be received. 2. That the Request to allow the pre - servicing works for Isabella Estates, as outlined in the correspondence dated May 31, 2012, be denied. 3. And That the applicant be advised of Council's decision under the Director of Development Services' signature. Defeated. Page 12 of 16 Page 17 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. Motion No. C120627 -26 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated May 31, 2012, from C.C. Tatham & Associates Ltd. re: Isabella Estates — Warminster, Township of Oro - Medonte Pre - Servicing Agreement be received. 2. That the request for the Stormwater Management Pond works be approved, subject to: • The Developer executing a liability agreement to assume all liability and obligations related to the Stormwater Management Pond, and • The Developer posting securities in the amount of $65,780. 3. And that C.C. Tatham & Associates Ltd. be advised of Council's decision under the Director of Development Services' signature. Carried. b) Correspondence dated June 11, 2012 from Heart & Stroke Foundation of Ontario re: ODAI Automated External Defibrillator(s) (AEDs) Application. Page 13 of 16 Page 18 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. d) Correspondence received June 20, 2012 from Ryan Hollinrake, Provincial Manager /Event Director, Oxfam Canada re: Request to Access Municipal Property for Trailwalker 2012 Event, July 13 -15, 2012. Motion No. C120627 -29 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence received June 20, 2012 from Ryan Hollinrake, Provincial Manager /Event Director, Oxfam Canada re: Request to Access Municipal Property for Trailwalker 2012 Event, July 13 -15, 2012 be received. 2. That the applicant work with the Director of Transportation and Environmental Services and the Chief Municipal Law Enforcement Officer with respect to signage and parking. 3. That the applicant provide proof of insurance naming the Township of Oro - Medonte as a third party in the amount of $5,000,000.00. 4. That the applicant liaise with the County of Simcoe and affected municipalities with respect to the use of the applicable roads /properties. 5. That the applicant provides appropriate notification to the Ontario Provincial Police, Township Fire & Emergency Services and Municipal Law Enforcement Officers, residents and businesses affected. 6. That the applicant works with the Oro - Medonte Chamber of Commerce to promote local businesses and area accommodations. 7. And That applicant be advised of Council's decision under the Director of Recreation and Community Services' signature. 14. NOl None. Carried. Page 14 of 16 Page 19 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. Page 15 of 16 Page 20 of 303 6a) - Minutes of Council meeting held on June 27, 2012. Council Meeting Minutes — June 27, 2012. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): None Motion No. C120627 -32 Moved by Lancaster, Seconded by Crawford 19. ADJOURNMENT: Motion to Adjourn. Moved by Evans, Seconded by Lancaster Be it resolved that we do now adjourn at 9:47 p.m. 10 Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 16 of 16 Page 21 of 303 6b) - Minutes of Special Council meeting held on July 5, 201... THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES Township of Council Chambers Prue +d Heritage, Exririxg Furrrr Thursday, July 5, 2012 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Regrets: Deputy Mayor Ralph Hough TIME: 9:34 a.m. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC120705 -1 Moved by Lancaster, Seconded by Evans Be it resolved that the agenda for the Special Council meeting of Thursday, July 5, 2012 be received and adopted. Carried. Page 1 of 6 Page 22 of 303 6b) - Minutes of Special Council meeting held on July 5, 201... Special Council Meeting Minutes — July 5, 2012. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. REPORTS OF MUNICIPAL OFFICERS: a) Shawn Binns, Director of Recreation and Community Services, re: Jarratt Community Hall. 1. That Report No. DS 2012 -036, Glenn White, Manager of Planning Services, re: Site Plan Agreement 2012 - SPA -17, PT LT 17, CON 3, SOUTH ORILLIA, BEING PTS 1 & 2, PL 51R35633, ORO- MEDONTE, 12 MOON POINT DRIVE, as in 58567 -0089 LT (Former Township of Oro) be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Charles Enver Burton and Marlessa Jane Burton to permit the construction of a single detached dwelling. 3. That the appropriate by -laws for the Site Plan Agreement and to Remove the Holding Provision applying to the lands described as Part Lot 17, Concession 3, South Orillia, Being Parts 1 & 2, Plan 51 R35633, 12 Moon Point Drive be brought forward for Council's consideration. 4. And That the owners be notified of Council's decision under the Manager of Planning Services' signature. Carried. Page 2 of 6 Page 23 of 303 6b) - Minutes of Special Council meeting held on July 5, 201... Special Council Meeting Minutes — July 5, 2012. 5. COMMUNICATIONS: a) Correspondence dated June 29, 2012 from Allan Brownridge, Project Manager, C.C. Tatham & Associates Ltd. re: Wolf Steel Warehouse, Request for Site Plan Pre - Grading. Motion No. SC120705 -4 Moved by Meyer, Seconded by Coutanche Be it resolved Page 3 of 6 Page 24 of 303 6b) - Minutes of Special Council meeting held on July 5, 201... Special Council Meeting Minutes — July 5, 2012. 6. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. SC120705 -5 Moved by Lancaster, Seconded by Evans Be it resolved that we do now go in Closed Session at 10:05 a.m. to discuss • labour relations /employee negotiations. Carried. The following staff were present: Robin Dunn, Chief Administrative Officer; Tamara Obee, Manager, Health & Safety, Human Resources; Janette Teeter, Deputy Clerk. Motion No. SC1210705 -7 Moved by Crawford, Seconded by Lancaster Be it resolved that the confidential information presented by Robin Dunn, Chief Administrative Officer and Tamara Obee, Manager, Health & Safety, Human Resources, re: Labour relations /employee negotiations (Business Continuity Plan) be received. Carried. Page 4of6 Page 25 of 303 6b) - Minutes of Special Council meeting held on July 5, 201... Special Council Meeting Minutes — July 5, 2012. 7. BY -LAWS: a) By -Law No. 2012 -127 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Charles Enver Burton and Marlessa Jane Burton described as lands as follows: PT LT 17, CON 3, SOUTH ORILLIA, BEING PTS 1 & 2, PL 51 R35633 ORO- MEDONTE, 12 MOON POINT DRIVE, as in 58567 -0089 LT ROLL # 4346- 030- 012 -43106 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. b) By -Law No. 2012 -128 A By -law to remove the Holding symbol On lands described as follows: Pt Lt 17, Con 3, South Orillia, Being Pts 1 & 2, PL 51 R35633 Oro - Medonte, 12 Moon Point Drive, as in 58567- 0089 LT Township of Oro - Medonte, County of Simcoe Roll # 4346- 030 - 012- 43106. b) By -Law No. 2012 -128, A By -law to remove the Holding symbol On lands described as follows: Pt Lt 17, Con 3, South Orillia, Being Pts 1 & 2, PL 51 R35633 Oro - Medonte, 12 Moon Point Drive, as in 58567 -0089 LT Township of Oro - Medonte, County of Simcoe Roll # 4346- 030 - 012 -43106 c) By -Law No. 2012 -134, A By -law to Authorize the Execution of an Agreement between the Township of Oro - Medonte and the Township of Severn for the provision of Building Inspection, Plans Review, and Technical Services. be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor Carried. Page 5 of 6 Page 26 of 303 6b) - Minutes of Special Council meeting held on July 5, 201... Special Council Meeting Minutes — July 5, 2012. 8. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 9. CONFIRMATION BY -LAW: a) By -Law No. 2012 -132 Being a By -Law to Confirm the Proceedings of the Special Council Meeting held on Thursday, July 5, 2012. Motion No. SC120705 -9 Moved by Lancaster, Seconded by Evans a) Motion to Adjourn. Motion No. SC120705 -10 Moved by Coutanche, Seconded by Be it resolved that we do now adjourn at 10:29 a.m. mayor, h.s. hugnes y Clerk, Janette Teeter Carried. Page 6 of 6 Page 27 of 303 6c) - Minutes of Human Resources Committee meeting held on J... THE TOWNSHIP OF ORO- MEDONTE HUMAN RESOURCES COMMITTEE jow %�k TOt17iS�11�1 Of Robinson Room Prue +d Heritage, Exririxg Furrrr Thursday, July 5, 2012 TIME: 11:10 a.m. 2010 - 2014 COUNCIL 1. CALL TO ORDER - PRIVATE 'ER/MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the 'Aenca. Motion o. HR120705 -1 It is recommended that the agenda for the Human Resources Committee meeting of Thursday, July 5, 2032 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Page 1 of 4 Page 28 of 303 6c) - Minutes of Human Resources Committee meeting held on J... Human Resources Committee Minutes — July 5, 2012. 4. MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on March 21, 2012. Motion No. HR120705 -2 Moved by Meyer, Seconded by Hughes It is recommended that the draft minutes of the Human Resources Committee meeting held on Wednesday, March 21, 2012 be adopted as printed and circulated. Carried. 5. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. HR120705 -3 15 a.m. to discuss Carried. It is recommended that we do now Rise at 2:45 p.m. and Report on Closed Session Items: 5c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing). 5d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). 5e) Robin Dunn, CAO, re: Labour relations /employee negotiations (Labour Relations). Carried. Page 2 of 4 Page 29 of 303 6c) - Minutes of Human Resources Committee meeting held on J... Human Resources Committee Minutes — July 5, 2012 c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing). The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. (via conference call). Motion No. HR120705 -5 Moved by Hughes, Seconded by Meyer It is recommended that the confidential verbal information and confidential correspondence dated July 5, 2012, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing) be received. Carried. Page 3 of 4 Page 30 of 303 6c) - Minutes of Human Resources Committee meeting held on J... Page 31 of 303 6d) - Minutes of Oro - Medonte History Association meeting hel... May 14, 2012Minutes Oro - Medonte History Association Attendance: Geoffrey Booth; chair, Allan Howard, Jadeen Henderson, Sheila Kirkland; secretary and Dave Kirkland, guest. Regrets: Bruce Wiggins Invited: Shawn Binns Previous Minutes: Accepted as circulated by all present. Old Business 1. Heritage weekend in Barrie —War of 1812 celebration, June 1 -3. Moved by Sheila and seconded by Jadeen that we participate in this event. PASSED • Geoff will ask Shawn Binns about getting a poster /retractable banner with a picture of the African Church for us to use at this and other events. • Geoff will contact Dave (Barrie) about parking, size of area for us to use and security at the event after hours. • Geoff will contact Shawn Binns re: tent, tables, chairs, more of the NHS brochures that are printed in house and copies of a map /schedule of the summer hours for the NHS /contact information (I will email it to him). • Other items needed for the day are African Church books, pictures (plaqued and framed), postcards, donation box, old sign from NHS, maps, brochures, case of water, rough schedule, camera, Negro doll, portable display case from Oro Fairgrounds, wear period dress if able and advertise August 4 as a picnic at NHS. New Business 1. Reminder of Rail Trail sign official opening, June 1 at Brewis Park. Geoff will attend and we will work around setting up at Heritage Days in Barrie. 2. Discussed issues with the African Church and how to fix them. Allan will email Gary French asking for advise on what we can use for chinking the logs and white wash. • Set up and cleaning date is June 30 at 1pm • Reminder to Parks & Rec to have portable toilet at site if not already done • The cairn needs repaired along the bottom and we will do that on the same date Correspondence 1. Email from Collingwood Historical Society re: update of its constitution and they will send us a copy. 2. Email from Allan re: Viola Desmond stamp 3. Email from Shawn re: conference on African Canadians and the War of 1812. 4. Email from Allan re: Roxborough Anglican Church photos Page 32 of 303 6d) - Minutes of Oro - Medonte History Association meeting hel... 5. Notice of historical talk by Dr. Ariel Beaujot on Victorian fashion, May 16 at StTaul's church in Orillia at 7:30 p.m. Hosted by OMAN. Admission is free. Geoff and Sheila will attend. Jadeen will try. Next meeting: June 18, 2012 at 6 p.m. at the Northway Restaurant Adjourned at 7:30 p.m. Respectfully submitted: Sheila Kirkland Page 33 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... Page 34 of 303 i�fV'ek� �'r%Yf,� {Y. �NiAlII1�.I=Ht11YY Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: am requesting deputation to speak: a) ❑ on my own behalf; or b) Limon behalf of a group / organization / association, if b), please state name of group/ organization /association below. Ontario association of cardiology would like to use: -a projector ES laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Dr James Swan Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law. new ohip regulations passed unilaterally by the McGuinty government may 7 2012 and coming into effect July 1 2012 reduce access to cardiac care in your township Reason why this presentation is important to Council and to the municipality: we believe support from councils like yours across the province for our cost effective solution will save lives and prevent cardiac disability June 20, 2012 Date of Request: Signature(s) of Speaker(s): James Swan Address: Telephone: Fax: Email: Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. P rsonal information on his form i's'colEect under the'I a[ isthorrty of the Municipal Aot S.€3 2[ 67, G., ' AS amended The i format n rs collected and-maihtained for the € r,_ of creating a record that isi"Rabi�To the enerat `p bi pursuant-t6 s5 iok'2i of the Iviunicipal Freedram 0hAf&n& and. Prstectiton of Pnvacy Act Questions atiot this coltsc n siandtd tdireote kra the Clerk s f�ffr Tq Corporatiesn of ie€swnsf fp of O[oaMedonte, 1-4 .1,LJ 7+So'uth Box 1Q ,Caro „Orifano 01/2011 Page 34 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 14L, � -. Ontario Association Wednesday, June 27, 2012 of Cardiologists Impact of the New OHIP Fee Schedule on Ontario Cardiology Patients D1 Adverse Affect on Patients in Your Community beginning July 1, 2012 Presentation to Simcoe County Council By Dr. James Swan About OAC Ontario Association of Cardiologists Who We Are Voluntary professional organization that represents almost 300 cardiologists in Ontario. Entire academic divisions of Health Science Centers belong to OAC as well as large and small community cardiology groups and solo practitioners Page 35 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 About OAC Ontario Association of Cardiologists Our Mandate Our mandate is to make sure all patients in the province of Ontario continue to have equal access to all cardiac services whether the services be in the hospital or in the community cardiology clinic To make sure all people in Ontario understand what the new regulations mean 3 About Cardiology ntardiol Association gy of Cardiologists Cardiologists specialize in the prevention, diagnosis, management, and rehabilitation of patients with diseases of the cardiovascular system Patients managed by cardiologists have improved outcomes The use of non - invasive diagnostic tests are crucial to ensuring accurate diagnosis and appropriate treatment for patients with cardiovascular disease. The deployment of these services within MD offices and clinics has been encouraged and supported financially for years by our government. The cardiologists provided the infrastructure upon which rapid access community cardiac care is based Ontario cardiologists performed more than 275,000 consultations in 2010/11 as well as 550,000 assessments. Also performed 61,000 cardiac catheterizations and 22,000 PCI's 2 Page 36 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 The Issue Ontario Association of Cardiologists On May 7, 2012, the McGuinty government passed, unilaterally, a regulation that imposes punitive fee cuts for services provided by medical specialists in Ontario Effective July 1st; retroactive to April 1st Government refers to it as a "modernization" of fees to reflect efficiencies created by technology advancements - this is a misnomer Aims to curb "inappropriate" diagnostic testing with the regulations The McGuinty government plans to deliver health care for the next four years with no additional funding to support the 600,000 new residents each year, nor the 600 new doctors added to the system - this is an impossible assumption The Consequences Ontario Association of Cardiologists The Re D2ation shows total disregard for the solution presente °3o the Cardiac Care Network in January 2012 by Cardiologists which would solve the inappropriate testing problem and save millions of dollars for Ontario citizens The Liberals are oblivious to how the regulations will destroy the high current standard of cardiac care in Ontario Cardiologists will be unable to deliver service and forced to close their non - invasive testing labs The regulation will turn young cardiologists away from Ontario We all are losersD4 less the current regulations are changed 3 Page 37 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 on Association Why is the Cardiology of Cardiolo Isis Community Upset The fee cuts are arbitrary, undermine good clinical practice and the previous goodwill between the government and the profession The government has: Targeted "self- referral" as an enemy of cost control Maligned the motivation of physicians to deliver the current international standard of care demanded of every cardiologist wherever they practice in the world today High quality cardiac standards of care includes immediate access to non - invasive cardiac testing for all cardiac patients as "Time is Muscle" and preserving muscle saves lives Why he "Self- Referral Rule" ontardiolo fists on Y of Cardiologists Makes No Sense A new phrase created - never used before and means: If a specialist diagnoses a condition that requires diagnostic testing and performs the test in their clinic, they are paid 50 %, whereas if the patient has the same test in another clinic with no relation to the ordering physician then that test is paid at 100% Everything a specialist does is self referral: Surgeon diagnoses appendicitis & does the surgery & supervises its course An oncologist diagnoses lymphoma & supervises its treatment & monitors its course A cardiologist diagnoses cardiac conditions & treats & monitors their course M Page 38 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 Why re the cuts so devastating? on tarcociation y g of Cardioloiologists Not hard to understand The fee cuts will lead to service reductions in all communities across Ontario The 50% cut applies to technical fees that go to lease or buy equipment, pay technicians, supplies, etc. (no increase in fees here in 20 years from government) Physicians cannot afford to provide non - invasive testing under the new fee regimen in their community offices - patients will have to go elsewhere resulting in more office visits and increased cost to the OHIP system Patient delay times to diagnosis and change in treatment will rise immediately and we will see patients dying on waiting lists again and increased cardiac disability similar to what it was 20 years ago Patient safety is compromised as testing will have to be done further from home as many non - invasive testing community clinics will close Weather will be a definite negative factor and time off work for families and patients as well 9 Key Diagnostic Tests Performed in Cardiology Ontario Association Facilities Across Ontario at Risk closing in the of Cardiologists Community Cardiologist Office / Clinic ECGs 2 and 3 Dimensional Echocardiography Stress - Echocardiography Contrast Echocardiography Standard Stress Testing & Nuclear Ambulatory Rhythm Monitoring Ambulatory Blood Pressure Monitoring Device (Pacemaker and Defibrillator) care Cardiac Rehabilitation and associated testing M Page 39 of 303 5 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 qL Ontario Association 4'.(; of Cardiologists Why should you worry? Canadians are living longer thanks Ontario Association in part to the work cardiologists do of Cardiologists 0 Page 40 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... Cardiovascular Disease in Ontario: Ontario Association An alarming epidemic with no end in sight of Cardiologists `Notes: Projected deaths based on assumption that age sex mortality remains constant from 1996 onwards. Data Source: Office of the Register General, Ministry of Consumer and Commercial Relations, Annual report, 1997, Ontario Ministry of Finance, and County Population Projections, April 1995. Our fear is that the gains of the last 20 Ontario Association years will be lost with the new regulations of Cardiologists Predicted IHD Mortality Canada 1950 -2016 1 3500P...__.... ....... Men_._ .................... Actual Eat. 30 000 25 20 . .AII� .VA - F�ACUte �a�e, -I ll .1e M,Wcardlal Myocardial 25000 ... _._.._ . ..........................:.... _ .....,. ........ ... M 20 15 . ...................... .. __...___..___.._____.__...___..__. .------------ _...__....._...._. ............ .... ........t, ........ /'.__.__.........,... 10 ...... ............................ —Women ............. ................... Actual Est. 5000 ...... .... ....... ....... 0 0 1950/955 1960 1965 1910 1915 1980 1985 1990 1995 2000 2005 2010 2015 1997 2000 2001 2010 1015 1018 Ycv `Notes: Projected deaths based on assumption that age sex mortality remains constant from 1996 onwards. Data Source: Office of the Register General, Ministry of Consumer and Commercial Relations, Annual report, 1997, Ontario Ministry of Finance, and County Population Projections, April 1995. Our fear is that the gains of the last 20 Ontario Association years will be lost with the new regulations of Cardiologists Predicted IHD Mortality Canada 1950 -2016 1 3500P...__.... ....... Men_._ .................... Actual Eat. 30 000 ...................... ......... 25000 ... _._.._ . ..........................:.... _ _...........,..... M 20 000 Z :5000 ............. ............ .... ........t, ........ /'.__.__.........,... 10 000 ...... ............................ —Women ............. ................... Actual Est. 5000 ...... .... ....... ....... ..... .........__.._ -__... 0 1950/955 1960 1965 1910 1915 1980 1985 1990 1995 2000 2005 2010 2015 6/27/2012 Page 41 of 303 7 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 Rapid access to cardiac testing and intervention Ontario association made this possible and benefits will disappear after of cardiologists July 1,2012 if Regulations not changed 800 40 .. 0 a? 3 800 mQ 30 Case fatality rate 0 r p 400 20 Ao M yo 0 0 ••� 0 200 10 Li Death rate y +z u r D D 1970 1975 1980 1985 1990 1995 15 ontardioloociation What has OAC done since of Cardiologists May 7, 2012 ? Got all cardiologists together, community and university, to develop an alternative cost effective plan to the new regulations which will not restrict patient access to cardiac care yet maintains the current quality and saves millions of dollars for the government Developed a Website with up to date information that alerts the public to the consequences of the new regulations - the site uses active social media and patient stories showing how the new regulations will directly adversely affect them - www.ontarioheartdoctors.ca Met with senior advisors to the Minister of Health and Long -Term Care and presented our solution to the problem and offered to work with them — no call back as of yet Met with the Health critics of Opposition parties who liked our solution and wondered why the government had not acted on it since they had it since January 2012 and promised to try and move our solution forward 16 i Page 42 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 on Association Additional OAC Actions of Cardiologists Speaking now directly to local communities asking for support — so far have unconditional support from Councils in Collingwood, Cambridge, Brockville and Windsor for our solution Warning the public each day and all who will listen as to the consequences of the new regulations using all the tools available Presented large Petitions to the legislature in opposition to the current regulation We are making additional presentations throughout the province to local communities so that everyone understands the consequences of these regulations and we are looking for their support so patient care will not be jeopardized n OAC Proposal ontardiolo fists on of Cardiologists Remove "self- referral" as a modifier of payment Ensure every test is done on the right patient, for the right reasons at the right time, by the right people The government work cooperatively with us to identify spending efficiencies that help to raise, not reduce, the current high standard of cardiac care Implement Cardiac Care Network's recommendations re: Standards For The Provision of Echocardiography in Ontario -- by July 1, 2012 each provider would be required to declare his /her facility is in compliance with the "Indications" section of the document to solve the inappropriate testing issue in a financially responsibly way Development and Implement Standards for ECG Based Testing in Ontario — by October 1, 2012 0 Page 43 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 6/27/2012 you do to Help? ontarciolo Association What can Y p of Cardiologists Please pass a motion supporting the items below Declare your opposition to the new self - referral definition Tell government in Ontario that the new standards of echocardiography should be implemented immediately, as recommended by the cardiology community, to improve patient care and save millions of dollars Insist that the government go back to the table and open a meaningful negotiation with the doctors of this province so that patient care will not be jeopardized whether the patient lives in a small or large community Remember it was care delivered at the community level that helped lift us to the high standard of cardiac care that we have in Ontario today is 10 Page 44 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... • % 00 Ontario Association July 11, 2012 ®C of Cardiologists Impact of the New OHIP Fee Schedule on Ontario Cardiology Patients Adverse Effect on Patients in Your Community beginning July 1, 2012 Presentation to Township of Oro - Medonte Council By Dr. James Swan About the Ontario Association of Cardiologists Ontario Association of Cardiologists Who We Are Voluntary professional organization that represents almost 300 cardiologists in Ontario. Entire academic divisions of Health Science Centers belong to OAC as well as large and small community cardiology groups and solo practitioners 300 plus members 7/12/2012 Page 45 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 7/12/2012 About the Ontario Association of Cardiologists Ontario Association of Cardiologists Our Mandate Our mandate is to make sure all patients in the province of Ontario continue to have equal access to all cardiac services whether the services be in the hospital or in the community cardiology clinic To make sure all people in Ontario understand what the new regulations mean that the government passed using order in council May 7, 2012 About cardiology Ontario Association of Cardiologists Cardiologists specialize in the prevention, diagnosis, management, and rehabilitation of patients with diseases of the cardiovascular system Patients managed by cardiologists have improved outcomes The use of non - invasive diagnostic tests ensure accurate diagnosis and appropriate treatment The deployment of these services within MD offices and clinics has been encouraged and supported financially by government. Cardiologists provided the infrastructure upon which rapid access to community cardiac care is based Ontario cardiologists performed more than 275,000 consultations in 2010/11 as well as 550,000 assessments. Also performed 61,000 cardiac catheterizations and 22,000 PCI's 4 2 Page 46 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 7/12/2012 The issue Ontario Association of Cardiologists On May 7, 2012, the McGuinty government passed, unilaterally, a regulation that imposes punitive fee cuts for services provided by medical specialists in Ontario The cuts were effective July 1st; retroactive to April 1st Government refers to it as a "modernization" of fees to reflect efficiencies created by technology advancements - this is a misnomer Aims to curb "inappropriate" diagnostic testing with the regulations The McGuinty government plans to deliver health care for the next four years in the same current financial envelope with no additional funding to support the 600,000 new Ontario residents each year, nor the 600 new doctors added to the system - this an impossible assumption The consequences Ontario Association of Cardiologists The regulation shows total disregard for the solution presented to the Cardiac Care Network in January 2012 by cardiologists, which would solve the inappropriate testing problem and save millions of dollars for Ontario citizens The Liberals are oblivious to how the regulations will destroy the high current standard of cardiac care in Ontario Cardiologists will be unable to deliver service and forced to close their non - invasive testing labs The regulation will turn young cardiologists away from Ontario It's a no -win situation for cardiologists and patients if the current regulations are not changed 3 Page 47 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 7/12/2012 Why the cardiology community is upset Ontario Association of Cardiologists The fee cuts are arbitrary, undermine good clinical practice and the previous goodwill between the government and the profession The government has: Targeted "self- referral" as an enemy of cost control Maligned the motivation of physicians to deliver the current international standard of care demanded of every cardiologist wherever they practice in the world today High quality cardiac standards of care includes immediate access to non - invasive cardiac testing for all cardiac patients as "Time is Muscle" and preserving muscle saves lives Why the "Self- Referral Rule" Ontario Association Makes No Sense of Cardiologists A new phrase created - never used before and means: If a specialist diagnoses a condition that requires diagnostic testing and performs the test in their clinic, they are paid 50 %, whereas if the patient has the same test in another clinic with no relation to the ordering physician then that test is paid at 100% Everything a specialist does is self referral: Surgeon diagnoses appendicitis & does the surgery & supervises its course An oncologist diagnoses lymphoma & supervises its treatment & monitors its course A cardiologist diagnoses cardiac conditions & treats & monitors their course 4 Page 48 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 7/12/2012 Why are the cuts so devastating? Ontario Association Not hard to understand of cardiologists The fee cuts will lead to service reductions in all communities across Ontario The 50% cut applies to technical fees that go to lease or buy equipment, pay technicians, supplies, etc. (no increase in fees here in 20 years from government) Physicians cannot afford to provide non - invasive testing under the new fee regimen in their community offices - patients will have to go elsewhere resulting in more office visits and increased cost to the OHIP system Patient delay times to diagnosis and change in treatment will rise immediately and we will see patients dying on waiting lists again and increased cardiac disability similar to what it was 20 years ago Patient safety is compromised as testing will have to be done further from home as many non - invasive testing community clinics will close Weather will be a definite negative factor and time off work for families and patients as well Key diagnostic tests performed in cardiology Ontario Association facilities across Ontario at risk of Cardiologists ECGs 2 and 3 Dimensional Echocardiography Stress - Echocardiography Contrast Echocardiography Standard Stress Testing & Nuclear Ambulatory Rhythm Monitoring Ambulatory Blood Pressure Monitoring Device (Pacemaker and Defibrillator) care Cardiac Rehabilitation and associated testing 16 Page 49 of 303 5 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 7/12/2012 qL Ontario Association 4'.(; of Cardiologists Why should you worry? Canadians are living longer thanks in part Ontario Association to the work cardiologists do of Cardiologists 0 Page 50 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 7/12/2012 Cardiovascular disease in Ontario: Ontario Association An alarming epidemic with no end in sight of Cardiologists `Notes: Projected deaths based on assumption that age sex mortality remains constant from 1996 onwards. Data Source: Office of the Register General, Ministry of Consumer and Commercial Relations, Annual report, 1997, Ontario Ministry of Finance, and County Population Projections, April 1995. What has OAC done since May 7, 2012 ? Ontario Association of Cardiologists Mobilized the cardiologists, whether they be in the community or university, to alert their communities and patients how the new regulations will restrict access to cardiac care to what it was 20 years ago Developed a Website with up to date information that alerts the public to the consequences of the new regulations - the site uses active social media and patient stories showing how the new regulations will directly adversely affect them - www.ontarioheartdoctors.ca Met with senior advisors to the Minister of Health and Long -Term Care on emergency basis and presented an alternative solution which would save the government millions of dollars more than they were looking for yet maintain the current level of care Met with the Health critics of Opposition parties who liked our solution and wondered why the government had not acted on it since they had the solution since January 2012 14 7 Page 51 of 303 25 . .AII� .VA F�ACUte �a�e, -I ll .1e Myocardial Myocardial M.. ---- ,` ..................... .. - -- ---- " " 15 ...................... .. -------------------------------------------------- ......... .... 10 �—a- 0 1997 2000 2005 2010 ROTS 2018 Ycv `Notes: Projected deaths based on assumption that age sex mortality remains constant from 1996 onwards. Data Source: Office of the Register General, Ministry of Consumer and Commercial Relations, Annual report, 1997, Ontario Ministry of Finance, and County Population Projections, April 1995. What has OAC done since May 7, 2012 ? Ontario Association of Cardiologists Mobilized the cardiologists, whether they be in the community or university, to alert their communities and patients how the new regulations will restrict access to cardiac care to what it was 20 years ago Developed a Website with up to date information that alerts the public to the consequences of the new regulations - the site uses active social media and patient stories showing how the new regulations will directly adversely affect them - www.ontarioheartdoctors.ca Met with senior advisors to the Minister of Health and Long -Term Care on emergency basis and presented an alternative solution which would save the government millions of dollars more than they were looking for yet maintain the current level of care Met with the Health critics of Opposition parties who liked our solution and wondered why the government had not acted on it since they had the solution since January 2012 14 7 Page 51 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 7/12/2012 Additional OAC actions Ontario Association of Cardiologists Speaking directly to local communities asking for support — so far have unconditional support from Councils in Collingwood, Cambridge, Peterborough , Oshawa, Brockville and Windsor for our solution Warning the public each day and all who will listen as to the consequences of the new regulations using all the tools available Presented large Petitions to the legislature in opposition to the current regulation We are making additional presentations throughout the province to local communities so that everyone understands the consequences of these regulations and we are looking for their support so cardiac care will not be jeopardized 1s OAC proposal Ontario Association of Cardiologists Implement Cardiac Care Network's recommendations re: Standards For The Provision of Echocardiography in Ontario Each provider would be required to declare his /her facility is in compliance with the "Indications" section of the document to solve the inappropriate testing issue in a financially responsibly way Remove "self- referral" as a modifier of payment Ensure every test is done on the right patient, for the right reasons at the right time, by the right people The government work cooperatively with us to identify spending efficiencies that help to raise, not reduce, the current high standard of cardiac care Development and Implement Standards for ECG Based Testing in Ontario by October 1, 2012 0 Page 52 of 303 9a) - James Swan, Ontario Association of Cardiology, re: Imp... 7/12/2012 Current status Ontario Association of Cardiologists OHIP Bulletin released on June 30 stating no enforcement of the self referral rule for at least 30 days — 40% cardiologists did not go bankrupt on July 1 ,2012 Government set up self - referral panel to report back in 30 days OAC was asked and is participating in the panel Cardiologists may still be subject to the 50% claw -back to April 1, 2012 The OAC will continue to work with government and the OMA cooperatively to identify spending efficiencies that help to raise, not reduce, the current high standard of cardiac care Development and Implement Standards for ECG Based Testing in Ontario — by October 1, 2012 What can you do to help? Ontario Association y (� of Cardiologists Please pass a motion supporting the items below Declare your opposition to the new self - referral definition as passed May 7, 2012 by the McGuinty government Tell the government of Ontario that the new standards of echocardiography should be implemented immediately, as recommended by the cardiology community, to improve patient care, save millions of dollars and maintain the current level of access to cardiac care Insist that the government go back to the table and open a meaningful negotiation with the doctors of this province so that patient care will not be jeopardized whether the patient lives in a small or large community is 0 Page 53 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Page 54 of 303 11"u'd d_:sdt".g. Fume, Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: July 18, 2012 1 am requesting deputation to speak: a) Lion my own behalf; or b) ❑ on behalf of a group / organization / association, if b), please state name of group/ organization /association below. would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before CounciUCommittee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Kr-rrw P1 rnml av ra.qi r-lant nn T,i na F,N Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law. I would like to address the council regarding the p- foposed closure of the hill on Line 6N. Reason why this presentation is important to Council and to the municipality: Line 6N is the most direct route on all GPS devices for E -rst Response Medical Emergencies. Transportation through out Oro Medonte should he encouraged not discouraged to link the lley = road over the 400 Highway. Date of Request: May 21, 2012 Signature(s) of Speaker(s): Kerry Plumley Address. Coldwater Ontario Telephone: Fax: Email: Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Peraonat anfor %rsn ors this f rrn is c �[fected -under then gal autho6i 4 the fv un eifsal`Act S.O.,r2001, c.2 as amended The i�f stionr is collect d anci rrtantainetl for ttse purpose of creating a record thaf.is avaiiabt to the general publt pursuant`to Ssoton_27 0 €the Mun(afal Fredorrf rflnformaki n aTlti:ProPe f:on`ofPrivacy Rci f uesbons abc'sizt this collectron s cryld b[: directed to,thne;Clerk's Oft ceE'i' e �or�ratlon bf Xtn T# r5ship &0' ro A�edrs te; 14t Line 7 Squt!% ppyx 100; Om, fiinterla, t OL 27 tl 0112011 Page 54 of 303 9b) - Kerry Plumley re: Line 6 North Hill. 7/12/2012 KEEP LINE 6N OPEN KEEP LINE 6N OPEN Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use. Page 55 of 303 9b) - Kerry Plumley re: Line 6 North Hill. 7/12/2012 .. Line 6N Anderson Line � � r n{ 2 Page 56 of 303 9b) - Kerry Plumley re: Line 6 North Hill. 7/12/2012 Line 6N Anderson Line 3 Page 57 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N Anderson Line ,o • Why not use quality materials on road construction and grade appropriately with proper crowning • Use signage further than thirty feet from top of hill to warn of gravel raod and steep hill • Post speed limit signs • Most residents have no problem with using the hill • Why spend $48,000 to seed a transportation route to create nothing more than a tobogganing hill 7/12/2012 Page 58 of 303 4 9b) - Kerry Plumley re: Line 6 North Hill. KEEP LINE 6N OPEN Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping. (This is happening already) KEEP LINE 6N OPEN Transportation through out Oro Medonte should be encouraged not discouraged to link the township together 7/12/2012 Page 59 of 303 5 9b) - Kerry Plumley re: Line 6 North Hill. KEEP LINE 6N OPEN Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. 7/12/2012 Page 60 of 303 0 9b) - Kerry Plumley re: Line 6 North Hill. 7/12/2012 KEEP LINE 6N OPEN Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. KEEP LINE 6N OPEN Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. 7 Page 61 of 303 9b) - Kerry Plumley re: Line 6 North Hill. KEEP LINE 6N OPEN All public GPS devices indicate line 6N as the best route to take in all trips. (Resulting in confusion for delivery vehicles and to tourist traffic coming to visit the township) 7/12/2012 Page 62 of 303 0 9b) - Kerry Plumley re: Line 6 North Hill. KEEP LINE 6N OPEN Line 6N is the most direct route on all GPS devices for FIRST RESPONSE MEDICAL and FIRE EMERGENCIES. 7/12/2012 Page 63 of 303 0 Line 5 Alternate Route Time :11 minutes t Dis ' .6 km 0�2 Gaepk Goggle earth i Line 6N Direct Route' Time 1 minute Distance 1 km�' Hill is 500 metres • �e =:• Googleear 9b) - Kerry Plumley re: Line 6 North Hill. KEEP LINE 6N OPEN Seconds count in an EMERGENCY.... How much is a human life Worth. 7/12/2012 Page 65 of 303 11 9b) - Kerry Plumley re: Line 6 North Hill. 1 11 Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all %rips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing floe the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping Uot, -z- SL-2 5 Z Page 66 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping �` ✓� �� a VV CAM 2, (4, - j (9 Page 67 of 303 9b) - Kerry Plumley re: Line 6 North Hill. 35 57/5 t 3 - 3 i 7 .R Page 68 of 303 9b) - Kerry Plumley re: Line 6 North Hill. 'RI 1 ' 1 Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following mason; • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping -�L4�2sC�'C�- P � J c-'Iew r= 22 4 / ►�1: � 49 Page 69 of 303 9b) - Kerry Plumley re: Line 6 North Hill. 714 Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping ©/c/ Z- Y-55 -- v IC11- 1l4tSpa1 Y,?5.02,7b a�5 ;/ �7 Page 70 of 303 9b) - Kerry Plumley re: Line 6 North Hill. UPI] I Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open :for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and becoA prime areas for refuse dumping v� ti 1MA\ C�. r- Page 71 of 303 9b) - Kerry Plumley re: Line 6 North Hill. mull 4 Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep insontact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping -;To�v& �ukdA Z 24 .76 ifel 11f -7Z� 01� - 325. -7 E2 1 `7 Page 72 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping W QV, � �!5 - ! `I2 _1C) 6A*-- Page 73 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and b @come. �rime areas for refuse dumping 1r >`L'etI j,1-40 4--s (,, 6�v _ � 1-I Sa ;1. i'.i:_. %v �� ✓is'12s� � 70 S) �� `�S _ C.a'�, N� ��.r� a�-� -e f /" /��e�, 70 �,y� .� ��7� �. S 6 - �)Qc, ..� �?o - 83 der ��= �'- 9 . A i'i n r Page 74 of 303 9b) - Kerry Plumley re: Line 6 North Hill. KEEP LINE 6N OPEN Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping 4L -2� - 1 ✓' I" F fJl I C �4v",a4 I- �r Page 75 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping s M � k" t% vn a �1L 31-riiy X35 7S Page 76 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping u,P- .7a —� S`-3s--6,'7S--1 S--�6 — S-(�(e ,2 r -C% � �- SS v'-7 �i o Page 77 of 303 9b) - Kerry Plumley re: Line 6 North Hill. KEEP LINE 6N OPEN Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping Co�j �3 'D s- Y35) S-�, -�;2— 25- - 93.E - �d- 'E5 Page 78 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping 1A ©i l ° 7Y1/(n aL(1 +f1t� R Ld a g. No 1 �k Page 79 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping C 7" ! r -15 `'S`" - 7 �3 c i -)Q _,). Page 80 of 303 9b) - Kerry Plumley re: Line 6 North Hill. -7 4 1 M I Me Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping Lw v -�l3 5',9 -5&0 Page 81 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping 705 z3 ISE13 961 S � - 94-r - l ++L a,,� �-/,c4 -�e� - 63S 2 / 1 Z pf,h.p,-� � u�� 7m5 g--S-5 - z / /Z, Page 82 of 303 9b) - Kerry Plumley re: Line 6 North Hill. all to U4 Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping ��-�� 16 370 1 �CoQC- 70,S- So V,3 5 K 3s._ 6 75% - /6��- ,P>5-z-,))-, �12 Page 83 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping Page 84 of 303 9b) - Kerry Plumley re: Line 6 North Hill. —1 41U , L'I 4 - I Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 404 highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together � • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping Cu rl u�9� C-2� urrv.J�l U� QA -6c- r a(,.,® 3 c � 7r, <A) #-5t, 5 !,Ja9agc- 7A,W,0 AIYA S J,a Page 85 of 303 9b) - Kerry Plumley re: Line 6 North Hill. Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and belowthe hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse clumping ac, 53c, 'Ada,", 105326 -3 (q� Page 86 of 303 9b) - Kerry Plumley re: Line 6 North Hill. 49M lice [1], 4 Line 6N in Oro Medonte is scheduled to be closed. We believe it should be open for public use for the following reasons: • Line 6N is the most direct route on all GPS devices for First Response Medical Emergencies. • All public GPS devices indicate Line 6N as the best route to take in all trips. • Line 6N is the only direct road between Moonstone road and Horseshoe Valley road over the 400 Highway. • Closing the the hill will add up 20 Kilometres of extra driving to commuters using Highway 400 everyday. • Residents on the hill and below the hill use it regularly to keep in contact with friends and to work farm fields. • Transportation through out Oro Medonte should be encouraged not discouraged to link the township together • Creating dead end roads create forgotten roads that are neglected and become prime areas for refuse dumping �I has" S' 7 - L7J �dS-,j37- ;5"5j 2655 ° 9 Ir © / 1_3 Low a f yy 79z z �0Y�-- fe,) Page 87 of 303 9b) - Kerry Plumley re: Line 6 North Hill. 7DS--673X — _-:_7 7 Z 0 �-,6 s - S 3 ?-- 2 ;�-�d 76 c�— —:53 z —,—� 71 Y Page 88 of 303 10a) - Report No. F12012 -15, Paul Gravelle, Director of Fina... REPORT Proud Heritage, Exciting Future Report No. FI 2012 -15 To: Council Prepared By: Janice MacDonald Meeting Date: July 11, 2012 Subject: Statement of Accounts — June 30, 2012 Motion # Roll #: R.M.S. File #: I RECOMMENDATION(S): Requires Actionu For Information Onlyu I. It is recommended that: 1. Report No. F1 2012 -15 be received for information only. 2. The accounts for the month of June 2012 totalling $ 6,889,792.76 are received. BACKGROUND: Following is the statement of accounts for the month of June. Cheque Registers: Batch No. Date Amount AQ00506 June 01, 2012 1,149.10 AC00712 June 07, 2012 519,317.48 A000507 June 12, 2012 800.00 AC00713 June 13;; 2012 5,490,554.62 AC00714 June 20', 2012 107,896.31 AC00715 June 27, 2012 342,154.37 AQ00508 June 27, 2012 1,759.52 $ 6,463,631.40 FINANCE July 11, 2012 Report No. F12012 -15 Page 1 of 3 Page 89 of 303 10a) - Report No. F12012 -15, Paul Gravelle, Director of Fina... Payroll: PR00686 June 02, 2012 138,930.28 PR00690 June 16, 2012 136,035.28 PR00694 June 30, 2012 145.180.24 $ 420,145.80 Credit Card Registers: AE00469 June 26, 2012 84.75 AE00468 June 26,_2012 1,414.24 AE00467 June 26, 2012 1,318.40 AE00466 June 26, 2012 695.70 AE00465 June 26, 2012 427.12 AE00464 June 26, 2012. 1,289.45 AE00463 June 26, 2012 785.90 $ 6,015.56 Total: $ 6,889,792.76 ANALYSIS: Not Applicable. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable. POLICIES /LEGISLATION: Not Applicable. FINANCE July 11 2012 Report No. FI 2012 -15 Page 2 of 3 Page 90 of 303 10a) - Report No. F12012 -15, Paul Gravelle, Director of Fina... CORPORATE STRATEGIC GOALS: Not Applicable. I CONSULTATIONS: I Not Applicable. ATTACHMENTS: Cheque Registers — under separate cover. CONCLUSION: That the accounts for the month of June are received. Respectfully submitted: CQ Janice MacDonald, Accounting Clerk SMT Approval / Comments: C.A.O. Approval / Comments: FINANCE July 11, 2012 Report No. FI 2012 -15 Page of Page 91 of 303 10b) - Report No. DS 2012 -37, Andria Leigh, Director of Deve... Township o- f REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2012 -037 Council Lisa Marden, Planner Meeting Date: Subject: Proposed Official Motion # July 11, 2012 Zoning By -law Amendment 2012- ZBA -05, General Kennel Zoning By -law Amendment, Roll #: N/A R.M.S. File #: Township of Oro - Medonte D14 43099 RECOMMENDATION(S): Requires Action X For Information Only It is recommended: THAT Report DS2012 -037, regarding Zoning By -law Amendment 2012 - ZBA -05, General Kennel Zoning By -law Amendment, Township of Oro - Medonte, be received and adopted; and 2. THAT a Public Meeting in respect to the proposed General Kennel Zoning By -law Amendment be scheduled. BACKGROUND: The purpose of this report is to consider an Amendment to the Township's Zoning By- law (2012- ZBA -05), as initiated by Council, proposing a General Kennel Amendment to the Zoning By -law to regulate Dog Kennels within the Township of Oro - Medonte. The proposed Sections of the Township's Zoning By -law 97 -95, as amended, to be further amended include Section 6 — Definitions and Table B4 A) — Standards for Agricultural /Rural and the Mineral Aggregate Resource Zone and Table B4 C) — Provisions for Buildings, Except Single Detached Dwellings. It is a requirement of Municipal By -law No. 2011 -176 "Kennel Licensing By -law" for every application for a Kennel License to be approved by the Township Planner in accordance with the Township's Zoning By -law and Site Plan Control By -law prior to issuance of said license. The proposed General Kennel Amendment to the Zoning By- law will provide necessary clarification and Zone specifications in order to assess applications for Site Specific Zoning By -law Amendments to allow for Kennel facilities. DEVELOPMENT SERVICES July 11, 2012 Report No. DS2012 -037 Page 1 of 7 Page 92 of 303 1Ob) - Report No. DS 2012 -37, Andria Leigh, Director of Deve... Municipal By -law No. 2011 -176 "Kennel Licensing By -law" defines Kennels for Municipal Licensing purposes using five different categories: Boarding Kennels, Breeding Kennels Level 1 and Level 2, Boarding and Breeding Kennels and Hobbyist Kennels. The General Amendment to the Township's Zoning By -law proposes that these five categories are divided into two Zone categories: Class W— Kennels used for keeping of no more than eight (8) dogs and Class 'B' — Kennels used for keeping of no more than fifty (50) dogs. For each of these classifications, the proposed Amendment specifies Zoning requirements such as minimum setbacks to lot lines, minimum lot areas and minimum distance separation to nearest neighbour's dwelling. Zone specifications were derived from research into surrounding area's Municipal Zoning By -laws regarding dog kennels and the Township's current Zoning By -law standards for similar uses such as Veterinary Clinics. A Public Meeting, as required under Section 34(12) of the Planning Act, is to be scheduled in order to receive comments from members of the public on the applications. Internal Departments at the Township and relevant agencies will also be circulated on the proposed amendment. ANALYSIS: Zoning By -law Amendment application 2012- ZBA -05 proposes the following amendments: 1) Kennel Definitions: KENNEL Means any building, structure, dog run or other facility, or part thereof where more than three (3) dogs over twelve (12) weeks of age, are boarded or kept for breeding or show purposes, or where registered dogs are kept for hunting purposes, or where dogs are kept solely for the purpose of routinely entering into dogsled or other similar races. KENNEL, CLASS `A' Means any kennel used for keeping of no more than eight (8) dogs over twelve (12) weeks of age. KENNEL, CLASS `B" Means any kennel used for keeping of no more than fifty (50) dogs over twelve weeks of age. 2) Add 'Kennel: Class A" and `Kennel: Class `B" and associated minimum lot sizes to Table 64 A) — Standards for the Agricultural /Rural Zone and the Mineral Aggregate Resource Zone with additional Special Provision: 2. Kennels may be permitted in the Agricultural /Rural Zone subject to approval of a Specific Zoning By -law Amendment and Site Plan Control Application. DEVELOPMENT SERVICES July 11, 2012 Report No. DS2012 -037 Page 2 of 7 Page 93 of 303 10b) - Report No. DS 2012 -37, Andria Leigh, Director of Deve... 3) Add `Kennel: Class A"and `Kennel: Class B"to Table B4 C) — Provisions for Buildings, Except Single Detached Dwellings: Special Provisions: 2. Except in the case where a property owner is able to achieve the Minimum Distance Separation by siting the kennel or boarding facilities on the property, in which case the existing lot shall be deemed to comply. The Class 'A' lot line setbacks have been reduced from the 100.0 metres originally prescribed for Kennels in Table B4 C) Provisions for Buildings, except Single Detached Dwellings. The reduction in lot line setbacks for Class 'A' Kennels from 100.0 metres to 30.0 metres reflects the similarity of the use to Veterinary Clinics which allow boarding facilities. Veterinary Clinic is defined as premises were a veterinary surgeon treats domestic animals, birds or other livestock and in which other animals may be boarded in the Township's Zoning By -law 97 -95. Veterinary Clinics require a minimum 30.0 metre setback to all lot lines without a cap on the number of animals permitted in an attached boarding facility. Class 'A' Kennels are smaller facilities with a maximum of eight (8) dogs typically housed within the dwelling unit and on this basis are proposed to have the same minimum setback requirements of 30.0 metres to all lot lines as Veterinary Clinics. In order to minimize impacts on adjacent landowners, a Minimum Separation Distance requirement has been implemented. A Class 'A' Kennel facility is required to be setback a minimum of 130.0 metres from the nearest Residential dwelling. A Class 'B' Kennel facility is required to be setback a minimum of 200.0 metres from the nearest Residential Dwelling. For Class 'A' Kennels, this setback in combination with the minimum lot size requirement of 4.0 hectares, will ensure that surrounding Residential uses will not be adversely impacted by the kennel facilities. For Class 'B' Kennels, a minimum lot size of 20.0 hectares is required except in the case where a property owner is able to site the kennel or boarding facilities to meet the Minimum Separation Distance requirement of 200.0m. In this case, the existing lot will be deemed to comply. DEVELOPMENT SERVICES July 11, 2012 Report No. DS2012 -037 Page 3 of 7 Page 94 of 303 Kennels Class 'A' Kennel Class 'B' Kennel Minimum setback from front lot line 30.0 metres 100.0 metres Minimum setback from exterior side lot line 30.0 metres 100.0 metres Minimum setback from interior side lot line 30.0 metres 100.0 metres Minimum setback from rear lot line 30.0 metres 100.0 metres Maximum height 11.0 metres 11.0 metres Minimum lot size 4.0 hectares 20.0 hectares 2) Minimum Distance Separation between a kennel facility and nearest Residential dwelling 130.0 metres 200.0 metres Special Provisions: 2. Except in the case where a property owner is able to achieve the Minimum Distance Separation by siting the kennel or boarding facilities on the property, in which case the existing lot shall be deemed to comply. The Class 'A' lot line setbacks have been reduced from the 100.0 metres originally prescribed for Kennels in Table B4 C) Provisions for Buildings, except Single Detached Dwellings. The reduction in lot line setbacks for Class 'A' Kennels from 100.0 metres to 30.0 metres reflects the similarity of the use to Veterinary Clinics which allow boarding facilities. Veterinary Clinic is defined as premises were a veterinary surgeon treats domestic animals, birds or other livestock and in which other animals may be boarded in the Township's Zoning By -law 97 -95. Veterinary Clinics require a minimum 30.0 metre setback to all lot lines without a cap on the number of animals permitted in an attached boarding facility. Class 'A' Kennels are smaller facilities with a maximum of eight (8) dogs typically housed within the dwelling unit and on this basis are proposed to have the same minimum setback requirements of 30.0 metres to all lot lines as Veterinary Clinics. In order to minimize impacts on adjacent landowners, a Minimum Separation Distance requirement has been implemented. A Class 'A' Kennel facility is required to be setback a minimum of 130.0 metres from the nearest Residential dwelling. A Class 'B' Kennel facility is required to be setback a minimum of 200.0 metres from the nearest Residential Dwelling. For Class 'A' Kennels, this setback in combination with the minimum lot size requirement of 4.0 hectares, will ensure that surrounding Residential uses will not be adversely impacted by the kennel facilities. For Class 'B' Kennels, a minimum lot size of 20.0 hectares is required except in the case where a property owner is able to site the kennel or boarding facilities to meet the Minimum Separation Distance requirement of 200.0m. In this case, the existing lot will be deemed to comply. DEVELOPMENT SERVICES July 11, 2012 Report No. DS2012 -037 Page 3 of 7 Page 94 of 303 10b) - Report No. DS 2012 -37, Andria Leigh, Director of Deve... FINANCIAL: Not applicable. POLICIES&EGISLATION: Township of Oro - Medonte Official Plan Section C1.2.3.5 of The Township of Oro - Medonte Official Plan states that Dog Kennels may be permitted in the Agricultural designation subject to an amendment of the implementing Zoning By -law. Before considering such an amendment, Council shall be satisfied that the size of the proposed dog kennel is appropriate for the area; the building housing the dog kennel is set back an appropriate distance from lot lines; and an undue concentration of dog kennels does not already exist in the general vicinity of the proposed kennel. The Official Plan also states that a new dog kennel may also be subject to a Site Plan Agreement that deals with issues such as buffering, the location and size of buildings and landscaping to minimize the impact of the use on adjacent land uses. The proposed General Zoning By -law Amendment is in keeping with the intents and purposes and conforms with the policies of the Official Plan. Township of Oro - Medonte Zoning By -law 97 -95 Dog Kennels are currently not a permitted as of right use in any of the Zone categories contained in the Township of Oro - Medonte Zoning By -law 97 -95. Kennels are listed in Table B4 C) Standards for the Agricultural /Rural Zone and the Mineral Aggregate Resource Zone and in the Definitions. Proposed Amendments to the Township's Zoning By -law would provide further clarification on the appropriate Zone category, lot sizes and setbacks for kennel facilities in the Township. Proposed Draft By -law No. 2012 -XXX is attached for Council's consideration. CONSULTATIONS: ATTACHMENTS: Attachment #1 — Proposed Draft By -law No. 2012 -XXX DEVELOPMENT SERVICES July 11, 2012 Report No. DS2012 -037 Page 4 of 7 Page 95 of 303 10b) - Report No. DS 2012 -37, Andria Leigh, Director of Deve... CONCLUSION: Respectfully submitted: Reviewed by: Lisa Marden, B.Ur.PI fiArndria Leigh, MCIP, RPP Intermediate Planner Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2012 -037 July 11, 2012 Page 5 of 7 Page 96 of 303 10b) - Report No. DS 2012 -37, Andria Leigh, Director of Deve... ATTACHMENT #1 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE PROPOSED DRAFT BY -LAW NO. 2012 -XXX A By -law to amend the zoning provisions On lands described as follows: Township of Oro - Medonte, County of Simcoe WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to rezone the subject lands, in accordance with Section C1 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Section 6.0 — Definitions is hereby further amended by the replacement of the existing "Kennel" definition with the following definitions: "KENNEL Means any building, structure, dog run or other facility, or part thereof where more than three (3) dogs over twelve (12) weeks of age, are boarded or kept for breeding or show purposes, or where registered dogs are kept for hunting purposes, or where dogs are kept soley for the purpose of routinely entering into dogsled or other similar races." "KENNEL, CLASS `A' Means any kennel used for keeping of no more than eight (8) dogs over twelve (12) weeks of age." "KENNEL, CLASS `B' Means any kennel used for keeping of no more than fifty (50) dogs over twelve (12) weeks of age." 2. Table B4 A) — Standards for the Agricultural /Rural Zone and the Mineral Aggregate Resources Zone as amended is hereby further amended by the addition of the following: USE MINIMIIM I OT S17F Kennel: Class `A' 4.0 ha (2) Kennel: Class `B' 20.0 ha (2) (3) El Special Provisions: DEVELOPMENT SERVICES Report No. DS2012 -037 July 11, 2012 Page 6 of 7 Page 97 of 303 10b) - Report No. DS 2012 -37, Andria Leigh, Director of Deve... 2. Kennels may be permitted in the Agricultural /Rural Zone subject to approval of a site specific Zoning By -law Amendment and Site Plan application. 3. Except in the case where a property owner is able to achieve the minimum separation distance by siting the kennel facilities on the property, in which case the existing lot shall be deemed to comply. 3. Table B4 C) — Provisions for Buildings, Except Single Detached Dwellings as amended is hereby further amended by the addition of the following: Special Provisions: 2. Except in the case where a property owner is able to achieve the minimum distance separation by siting the kennel facilities on the property, in which case the existing lot shall be deemed to comply. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS DAY OF , 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin DEVELOPMENT SERVICES July 11, 2012 Report No. DS2012 -037 Page 7 of 7 Page 98 of 303 Kennels Class `A' Kennel Class `B' Kennel Minimum setback from front lot line 30.0 m 100.0 m Minimum setback from exterior side lot line 30.0 m 100.0 m Minimum setback from interior side lot line 30.0 m 100.0 m Minimum setback from rear lot line 30.0 m 100.0 m Maximum height 11.0 m 11.0 m Minimum lot size 4.0 ha 20.0 ha 2 Minimum Distance Separation between a kennel facility and nearest Residential dwelling 130.0 m 200.0 m Special Provisions: 2. Except in the case where a property owner is able to achieve the minimum distance separation by siting the kennel facilities on the property, in which case the existing lot shall be deemed to comply. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS DAY OF , 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin DEVELOPMENT SERVICES July 11, 2012 Report No. DS2012 -037 Page 7 of 7 Page 98 of 303 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... s `Ivl�.�nshi f Proud Heritage, Exciting Future APPLICATION FOR GRANT/SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAIVE AND ADDRESS INFORMATION Organization Name The Images Thanksgiving Studio Tour Address 8 Fairway Court (Horseshoe Valley) city Shanty Bay Prov. Qntan'o Postal code LOL 2LO contact Jars D. Novak - Chair steering committee Telephone E -rnail JDN.Photography.Canada@gmail.com Fax PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Members c�Ctivelin�Ctive - over 50 Residents Geographic Area Served Ciro Medonte 705 -790 -4790 Membership Fee 11 active If Applicable $'400.00 active only Date Formed 1983 Outline the mission, purpose and objectives of your organization. The Images Thanksgiving Studio Touris a self-guided tour, attracting over 20,000 visitors and guests to studios of the artists in Oro- 149edonte township. The studio tour is organized and run by the artists and operates as a non ,profit organization that promotes Arts and Culture 148 Line 7 South, Box 100, Oro, Ontario LOL 2XO Page 99 of 303 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... Type of Organization (i.e. Registered Charity, Non- Profit Organization, no status, etc.) and registration number if applicable. Not registered Indicate the products l services l benefits provided to the Township of [fro- Medonte by your organization: The artists and studios of {fro Medonte attract a substantial number of visitors over the Thanksgiving weekend to our region - numerous businesses benefit from the immediate economic impact by the surge ° ms of marketing and advertising on a year around basis. The artists and our sponsors promote the tour indirectly acts as Toursim and Culture ambassadors on behalf of all residents of the Oro Medonte township. We are supported by Lake Country Tourism, Tourism Simcce County, and the City of Orillia firrancildy acrd with markegag a - Radio, web and adut. Website visitors, regions and other important tourism marketing stars are enclosed as attachments # of Individuals seared: 20,000 plus PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant: X Subsidy X ?a Amount Requested: $ 2,500.00 Purpose for which the grantlsubsidy, if approved, would be used. wive complete details (i.e. project or event description, time frame, community benefits). Funds will be allocated towards the advertising; marketing & promotion of the 2072 Studio Tour The new 36 page brochure showcases each ro Medonte Studio and artist This will be a high qualify product � sample layout will be shown} with a driving and location map of the studios located in the Oro Medonte township. The printing and distributon of the newly designed brochure is costly, There are 1000's of maps and pamphlets promoting every location and attraction each region has to offer. We need to stand out abava the r'ast with a product that will be ka.pt b_V the visitors farmama than a daz This is not a request for just for $$ but a request for assistance to help market and promote the P the Studig Tarr ,kild a a -a—d r`c4" of ctrl i nn In return - Oro Medonte township will be given a Full page ad on the inside cover of the 2072 brochure Do you currently receive other grants of subsidies from the Township (facility subsidization, photocopying, secretarial, etc). $1, 000 received in 2011 for the Studio Tour and processing and administration I marketing Previous grantsfsubsidies from the Township? $ 7,000 in 2017 Page 100 of 303 Amount Requested Amount Approved: $2,500 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S) Joa Novak Chair - Steering Committee Name & Position Fred Nummei - Steering Ccmmittee Name & Position For office use only Approved: Amount $ Year of Request: 2012 Year of Approval: Date: June 14. 2012 Date: June 14, 2012 Denied: Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Qro- Medonte, 14$ Line 7 South, Box 140, Oro, Ontario. L4L 2 4O Please use additional sheet ( and attach more if required) to complete the inforration requested on the GrantJSubsidy Application Form, APPENDIX "A" Page 101 of 303 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... FINANCIAL INFOltNIATIO ORGANIZATION NAME: The Images Thanksgiving Studio Tour CURRENT FISCAL YEAR: Year: 2011 NEXT YEAR PROPOSED: Year: 2012 REVENUE: REVENUE: Source: Amount: Source: Amount: Artists $ 14,000.00 Artists $ 11,750.00 Sponsors Sponsors $ 9400.00 $ 18,000.00 estimate (estimated ) TOTAL: $ 23,400.00 TOTAL $ 29.750,00 EXPENDITURES: EXPENDITURES: Item; Amount: Item; Amount: Marketing I Advertising $ 23,350.00 MarketinglAdvertising $ 29,500.00 budget Web and Social Media 'Web, new brochure, print and distribution HST $ 2396.87 „r#, s6 ai read A modification TOTAL; $ 25,750.00 TOTAL; $ 29,500.00 SUMMARY: SUMMARY: Surplus or deficit from $ 8441' 73 Surplus or deficit from $ 2,100.0+ previous year: previous year: Revenue $ 23, 400.00 Revenue $ 29, 750.00 estimate Sub Total $ 26+,841.73 Sub Total $ 31,850.00 Minus Expenditures $ 25,750.00 Minus Exp. Expenditures $ 29,500.40 BALANCE: $ 2,100.00 BALANCE- $ 2,350.00 o,r, June 14, 2012 Page 102 of 303 images studio tour.com 2011 07 01 - 2012 06 14 Country /Territory Visits Pages / Visit Avg. Visit Duration % New Visits Bounce Rate Canada 6,844 5.84 0:03:00 75.91% 42.59% United States 619 3.2 0:01:14 91.92% 67.69% Other 581 1.59 0:01:02 88.30% 77.28% India 417 2.43 0:01:25 90.65% 62.11% United Kingdom 55 2.35 0:01:04 98.18% 81.82% Australia 27 1.15 0:00:04 96.30% 88.89% France 23 2.22 0:01:08 91.30% 52.17% Germany 19 2.21 0:00:22 94.74% 73.68% Bangladesh 15 3.67 0:01:32 100.00% 53.33% Saudi Arabia 15 4.27 0:00:51 100.00% 60.00% 8,960 5.04 0:02:35 79.60% 49.25% Region Visits Pages / Visit Avg. Visit Duration % New Visits Bounce Rate Ontario 6,499 5.9 0:03:03 75.29% 41.71% Quebec 128 4.7 0:02:22 84.38% 57.03% British Columbia 72 3.12 0:01:32 91.67% 72.22% Alberta 54 4.8 0:01:20 92.59% 57.41% Nova Scotia 27 5.26 0:02:47 85.19% 59.26% Manitoba 23 3.91 0:00:50 82.61% 52.17% New Brunswick 17 4.24 0:01:44 82.35% 52.94% Newfoundland 8 18.5 0:03:19 87.50% 25.00% Saskatchewan 8 1.75 0:03:43 100.00% 62.50% (not set) 4 15.75 0:07:06 100.00% 25.00% 6,844 5.84 0:03:00 75.91% 42.59% Barrie 2,031 6.55 0:03:51 64.89% 35.65% Toronto 1,658 5.14 0:02:36 78.17% 46.56% Orillia 514 8.15 0:03:57 68.48% 27.82% Collingwood 130 5.82 0:03:18 80.00% 40.77% Mississauga 111 4.91 0:01:45 88.29% 50.45% Ottawa 105 4.31 0:02:51 86.67% 49.52% Kitchener 96 6.44 0:02:52 87.50% 44.79% Brampton 94 5.21 0:01:28 87.23% 47.87% London 88 3.55 0:01:59 90.91% 57.95% Newmarket 83 8.49 0:04:18 77.11% 37.35% Markham 75 5.01 0:02:40 93.33% 54.67% North York 75 4.41 0:03:16 54.67% 44.00% Richmond Hill 75 4.07 0:02:00 93.33% 48.00% Montreal 72 3.86 0:02:40 87.50% 56.94% Hamilton 68 5 0:02:06 88.24% 41.18% Guelph 58 4.84 0:02:36 79.31% 53.45% Oakville 54 4.67 0:01:26 79.63% 46.30% Burlington 51 4.04 0:02:40 90.20% 43.14% Aurora 47 8.57 0:03:16 68.09% 34.04% Vaughan 47 4.11 0:02:01 91.49% 53.19% Sudbury 45 2.64 0:01:10 68.89% 73.33% Waterloo 44 5.05 0:02:21 79.55% 47.73% Oshawa 43 8.53 0:04:07 81.40% 39.53% Cooksville 41 4.32 0:02:05 95.12% 48.78% Unionville 37 4.43 0:01:27 89.19% 51.35% 6,844 5.84 0:03:00 75.91% 42.59% Analytics imagesstudiotour.com ,+, . xr. 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... C Begin Your Images Studio Tour Online Today! .Jaih Novak Stop K 8 Fairway Court (705) 780 -4780 www.jdriphotographycaFiada.com CPS: IS 44° 33.078 W 79° 39.531 Decimal 44.551304 - 79.658861 Directions: From Craighurst head NE on Horseshoe Valley Rd • turn right (SE) on Line 4 - turn right (South} on Highland Drive and turn left [East} on Fairway Court. Jan is an award winning photographer with a unique collection of landscapes, architecture and nature from around the globe capturing images that inspire you "lhe viewer. Segments of Jan's portfolio are on display at selected Ontario Art Galleries, Horseshoe Resort - The Inn, Canadian corporate offices and by interior design companies. His many awards and recognitions are far away as Frankfurt, San Francisco, New York, Montreal, Toronto, Niagara Falls and locally in Midland, Barrie, Orillia and Collingwood. Jan and his spouse Tamara, own and operate JDN Photography Canada stud :o and a gallery in Horseshoe Valley that is open to the public all year around. Tbis Stop Sponsored By: VNpRSESHoe R HORSESHOE H o m £ S RESORT Page 104 of 303 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... Fred Hummel Stop Z 59 Huron Woods Dr. (705) 835.5480 www.imagesstudiatour.com GIPS- N 44'33617 W 79'37950 [Decimal 44.05602 - 79.6325 Directions: Horseshoe Valley Rd to 5 Line N: south on 6Line N to Huronwoods Dr., West on Huron - woods to Iroquois Ridge, left on Iroquois Ridge to #22. Movement, creative expression and nature have always been Fred's passion and is reflected in his artwork. studio, gallery and living space. Fred's career as an educator and gymnastics coach has contributed to Fred's development as an artist. He has been producing two dimen- sional artworks in various media since childhood and started to sculpt stone twenty years ago. He chooses natural subject matter that allows expressive movement in elegant and sensuous poses. His work encourages the viewer to visualize the environment and the scenario in which subject finds itself. Fred currently teachas sculpture at the Halihurton School of the Arts- This Stop Sponsored By: rI r F f Derek 0. Woks Stop G (705) 835 -5480 www- derekwicks -com GPS: N 44° 33.617 W 79° 37.850 Decimal 44.05602 - 79.6325 Directions: Horseshoe Valley Rd. to 6 Line N. South on 0 Line N to Huron Woods Or. West on Huron Woods Or to 059. Through the years Derek's work has been selected to endorse several conservation efforts such as the Canadian Conservation Fund, Timber Walt Alliance, Ducks Unlimited and the Children's Wish Foundation - Derek's work has been published in several major art publications including "Wildlife Art: 60 Contemporary Masters and Their Work" from Portfolio Press. More recently Ducks Unlimited named Derek their 2007 Canadian National Artist Cf the Year and National Portfolio Artist for 2009. His award - winning work has captured international attention and is included today in private, corporate and public collections worldwide - Derek is published and distributed by Wild Wings Publishing LLC.. Lake City. Minnesota. s `3 This Stop Sponsored By: _ 'FdurnfN of Paned Hffh,t@c, L•'xrirrdg Fmrow Page 105 of 303 ar �` r� lip 1 1 ! it 1 11 r3 F ` r kt U zt. { of � )tell[ IL a rtr�� r �Ro jr lk"IR � y tF e f4� i ii. ' r IL F 70, 1 �4 I 1 10 !11 4 UL Ito I.. 11111H ■ ■s� *gig 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... ao' " ` October 5 -8, 2012 2010 Summary • Images Studio Tour - 2010 Survey - 2010 Vistors per Studio - Avg 1500 - 75% visited 4 -6 studios - Visitors - apx 12,000 - 18,000 - 53% in group of 2 or more - 44% visited the Tour before - 90% purchasing art - Traffic down 15% v. 2009 - Stay 60% (1) day - 31% (2) Days - 85% returning clients - overnight - 42% stayed at hotels and B &B - 25 -30 Studio Stops - 80% in Oro Medonte township - Brochure - Website - Web search • 2011 Images Studio Tour Summary • Visitor Survey - highlight priorities • Steering committee - formed • Brainstorm meetings at Oro Medonte township • Involve the township /county /region and local business • Embrace the Tour view it as a long term partnership with Sponsors • Expand marketing and advertising without changing the culture of Tour • Design of new website and Rack Card - June 2011 • Goggle Analytics - website traffic reporting • Business After 5 - Carriage Ridge Resorts • Media day launch - September 2011 at Horseshoe Resort • New design directional road signs • Studio Tour Information via sponsors and tourism / visitors info centers • Images Studio Tour brochure /map: 25,000 + /- full colour 4 "x9" brochure • Images Studio Tour - 4" x 9" Rack cards - 25,000 • Attendance numbers varied by each studio Marketing and Advertising 2011 - The Tourism Associations distribution network Central, some SW Ontario - Ontario Travel Centres (Simcoe, Barrie, Toronto) - Oro Medonte township,City of Orillia Arts & Culture,Steven Leacock Museum - South Georgian Bay Triangle Tourism, Oro Medonte Chamber of commerce - Horseshoe Resort, Deerhurst and Skyline Boutique Hotels - Carriage Ridge /Hills Resort - Shell Vacations - 300 full colour posters posted throughout the Tour region Page 107 of 303 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... 2012 Images Studio Tour • Main and Corporate Sponsors - Horseshoe Resort - Skyline - Carriage Hill Resorts —Shell Vacations - Oro Medonte Township - City of Orillia & Stephen Leacock Museum - Oro Medonte Chamber of Commerce - Tourism Ontario - Georgian Bay Triangle Tourism Assoc. - Simcoe County Tourism - Lake Country Tourism - RT07 - Nicholyn's Farm - Woodside Pottery - Ego's Nurseries Ltd. - Orillia VW • Studio and Artist - Sponsors - 16 Studios with 32 Artists — local business partnership see detail sheet of our sponsors Studio sponsor — studio site sponsorship Studio — Artists — Brochure ad on individual artist page - Cross marketing studio — sponsor - Studio / Artist / Sponsor logo — custom 12 "x 18 "poster for sponsor • Images Studio Tour — Brochure and Rack Card - Rack Card —print 25,000-30,000 4 "0" - Brochure New format for 2012 4" x 9" 36 pages — print 25,000 - - Artist individual pages with Artist Sponsor logo ad on bottom of each page - - Main sponsor's logos - page inside front page - - Sponsor ad available for : Back cover— Inside back cover • Image Studio Tour website - www.images- studio - tour.com - Studio location Area Map - GPS coordinates — google maps - Sponsor page with links to their website - Artist Page with sponsor Logo on the bottom of each page - Social Media — Facebook- Twitter — Eblog — Blogger links (TBA) Developed and launched a new website in 2011, it received an average over 800 visitors per month on rolling 12 months. Visitor numbers grew to over 3,100 visitors during the month of October. Year Unique Visitors Visits Page view — Time per visit Sept / Oct 09 1,313 & 2,434 Sept / Oct 10 1,242 & 2,541 Sept / Oct 11 1,381 & 2,599 1,641 & 3,106 6.21 3.12 minutes Jul 2011 -Ma 2012 7166 8,960 5.04 2.35 minutes Page 108 of 303 10c) - Donna Hewitt, Director of Corporate & Strategic Initi... • Marketing the Images Tour e- newsletter — Social Media — Eblog — Websites - Chamber of Commerce — Oro Medonte - Horseshoe Resort - Carriage Hill Resorts — Shell Vacations resorts - RT07 — regional tourism Ontario zone 7 - City of Orillia - Horseshoe Valley property owner's — Valley Voice - Georgian Bay Triangle Tourism - County of Simcoe Tourism - Ontario Lake Country - Facebook —Twitter via MG of C (TBA) - Barrie Arts and Fine Arts America - CAA events Calendar September /October - 400 /Eleven - On the Bay — Southern Georgian Bay / Collingwood - Studio stop sponsors — website & email blast - Artist own websites and social media • Images Studio Tour — events - City of Orillia — Stephen Leacock Museum - Art Gallery July — October - City of Orillia — Wine Festival - the Leacock Museum October - The Images Tour Artists at the Inn at Horseshoe (TBA tie in with Media day) - Media day (September date TBA) Horseshoe Resort • Event Road Signs — Billboards - Billboard ads — Highway 400 — 11 City of Orillia and Oro Medonte Township - Portable road signage 4' x 10' banners — Qt and Location — Sponsor sites • Visitor Information Centers — Weekend of the Tour - Abbott's Restaurant - Craighurst - Horseshoe Resort — Horseshoe Valley - Carriage Hill Resorts — Horseshoe Valley - Stephen Leacock Museum - Orillia • Images Studio Tour — TV & Radio - Radio and TV commercials - late summer — part of regional tourism ads • Print advertising — Images Studio Tour — no sponsor logos : - Toronto Art Map — new for 2012 Simcoe County excursion map & ad (circ 100,000 +) - Huronia Art and Culture guide —full page (circ 15,000 +) - Lake Country Tourism — visitors guide — full page (circ 40,000) • Media Press Releases — Tour & Artist info - Orillia Packet & Times - newspaper media sponsor - Barrie Examiner - Orillia Today - Places (magazine) - North Simcoe News Application for Tourism marketing grant is being applied for to expand our advertising region Page 109 of 303 10d) - Report No. RC2012 -15, Shawn Binns, Director of Recrea... TOtUYxS�tt- D) REPORT V � Proud Heritage, Exciting Future Report No. RC2012 -15 To: Council Prepared By: Shawn Binns Meeting Date: July 11, 2012 Subject: Facility Rental Regulations /Conditions Oro - Medonte Community Arena Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2012 -15 be received and adopted. BACKGROUND: Policy PR -06 (Attachment #1) outlines specific regulations /conditions for use of the Oro - Medonte Community Arena. The current cancellation policy identifies the following: "Notice of rental time cancellations by contract holders must be given, in writing, to the Township Office. • Cancellation, in writing, more than 7 days in advance of rental date - $20 administration charge - full (100 %) refund of rental rate • Cancellation, in writing, within 7 days of rental date - $20 administration charge - 100% refund of rental rate if rental time is used by another renter - 50% refund of rental rate if rental time is not used by another renter • Cancellation, in writing, later than 48 hours before rental date - No refund of rental rate • No cancellation notice ( "no- show ") - No refund of rental rate" Until recently the policy has been manageable, providing a balance of meeting the needs of user groups and the Township's objective of maximizing ice utilization. Recreation and Community Services July 11, 2012 Report No. RC2012 -15 Page 1 of 3 Page 110 of 303 10d) - Report No. RC2012 -15, Shawn Binns, Director of Recrea... ANALYSIS: Over the past year Oro -Minor Hockey has been faced with a number of challenges such as changes in game scheduling procedures with Ontario Minor Hockey, a turnover of executive board members and the turnover of ice convener. This resulted in a number of fiscal challenges as the new board attempted to gain an understanding of the organizations finances. Last season we received a greater number of ice turn backs as Oro -Minor Hockey attempted to deal with a deficit. Oro -Minor Hockey currently has an outstanding account balance of $9,076. This year the board has focused on maximizing ice utilization and associated ice rental fees. While this goal is synonymous with the Township's objective there are concerns that the Township will be receiving a greater number of ice "turn backs" or cancellations throughout the season which may adversely affect ice utilization and impact projected revenues as there is little opportunity to re -rent the ice within the current cancellation policy. A review of ice cancellation policies enacted by similar municipalities has been conducted (Attachment #2). Policies range from strictly enforced no cancellation policies upon permit signing to cancellations permitted within five business days. Most municipalities provide flexibility for turn backs from Minor Hockey at the end season as teams end their season. To maximize ice utilization it is recommended that the policy be amended to replace the existing cancellation policies with the following clauses to take effect immediately: Minor Sports • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • No cancellations or refunds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re- rented, in which case a full refund will be issued. • Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice within 5 business days of the booking. Note: Business day is defined as a day whereby the Township Administration Office is operational. Adult Groups /Casual Renters • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. Recreation and Community Services July 11, 2012 Report No. RC2012 -15 Page 2 of 3 Page 111 of 303 10d) - Report No. RC2012 -15, Shawn Binns, Director of Recrea... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The recommended policy amendments will serve as a financial control to mitigate the potential of unfavourable budget variances while maximizes ice utilization. POLICIES /LEGISLATION: - N/A CORPORATE STRATEGIC GOALS: Quality of Life Financial Stewardship CONSULTATIONS: • Recreation Technical Support Group • Oro -Minor Hockey ATTACHMENTS: • Policy PR -06 outlines specific regulations /conditions for use of the Oro - Medonte Community Arena. • Summary of ice cancellation policies from surrounding municipalities • Policy PR -06 with recommended amendments. CONCLUSION: The recommended changes to the cancellation policy will minimize potential for unfavourable budget variances while maximizing utilization of the ice. The suggested timing of the proposed changes will enable Oro -Minor Hockey and other user groups with adequate time to make the necessary adjustments to their 2012/2013 ice permits. Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2012 -15 fly 11, 2012 Page 3 of 3 Page 112 of 303 10d) - Report No. RC2012 -15, Shawn Binns, Director of Recrea... Attachment # 1 The Township of Oro - Medonte Policy Section Subject Facility Rental Page 1 of 3 Policy /Procedure # POL -PR -06 Parks and Recreation Regulations /Conditions Enacted By Council: Oro - Medonte Community Arena September 20, 2006 PURPOSE To establish regulations /conditions for the rental of ice time at the Township of Oro - Medonte Community Arena. POLICY General Rental Guidelines 1) Ice rentals are based on a 50 minute hour to allow time for maintenance of the ice. The termination of the ice rental period is at the discretion of the Township's arena personnel. 2) Offices, lounge, banquet hall and other areas are to be booked separately and are not part of the facility available to users as part of the ice time rental. 3) The facility is to be used only on the dates and times specified on the contract. 4) The Oro - Medonte Community Arena is a SMOKE FREE facility as designated by Township of Oro - Medonte By -law and the Provincial Smoke Free Ontario Act. Persons in contravention of the By -law or the Act are subject to penalty and /or fines. 5) No alcoholic beverages are allowed in the dressing rooms or any other unlicensed areas. A Special Occasion Permit may be obtained to allow alcoholic beverages in the Banquet Hall. 6) Only Township employees are allowed on the ice surface while the ice maintenance machinery is in operation. 7) Only trained personnel shall be allowed to operate the public address system and the scoreboard. Page 113 of 303 10d) - Report No. RC2012 -15, Shawn Binns, Director of Recrea... POL -PR -06 Page 2 8) Dressing Rooms • Dressing rooms will be available for each team or organization at least thirty (30) minutes prior to the rented ice time. • If two or more dressing rooms are required, a request must be submitted in advance to the Parks and Recreation Department. An additional charge may apply. • Each user group is required to leave the dressing room in a clean and orderly condition. It is the responsibility of the renter to secure the dressing room. Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. • Dressing rooms shall be vacated within forty five (45) minutes following the time shown on the contract. Responsibilities of Renter 1) The renter shall acknowledge and assume the risk associated with the activity to be engaged in and as such agree to indemnify and hold harmless the Township of Oro - Medonte and all agents or employees for any and all claims, lawsuits or judgments that may come about as a result of the use of the facility by the renter. 2) The renter shall be responsible for the conduct and supervision of all persons attending, and for any damages or vandalism caused by its members, officials, visiting teams and spectators. 3) The renter shall strictly adhere to the decisions and instructions of the Township's arena personnel. 4) The renter agrees that the exchange of ice time between individual teams or organizations is not permitted without prior written permission from the Parks and Recreation Department. 5) The renter agrees to be responsible to secure the dressing room after use. Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. Payment of Rental Fees 1) Seasonal rentals shall be paid by six (6) post -dated cheques. 2) User Groups must pay for ice time before going on the ice, except if previously arranged with the Parks and Recreation Department. 3) An additional charge may apply if two or more dressing rooms are required. Page 114 of 303 10d) - Report No. RC2012 -15, Shawn Binns, Director of Recrea... POL -PR -06 Page 3 4) Dressing Room Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. Cancellation 1) By the Township of Oro - Medonte In the event that it becomes necessary, through weather conditions, breakdowns of equipment or any other cause, for the Township to cancel a scheduled event(s) in the facility, the Parks and Recreation Department will notify the authorized representative (Renter) of the cancellation. Every effort will be made to re- schedule booked time which has been cancelled. If it is not possible to reschedule the ice time, a full refund will be given. 2) By the Renter Notice of rental time cancellations by contract holders must be given, in writing, to the Township Office. • Cancellation, in writing, more than 7 days in advance of rental date - $20 administration charge - full (100 %) refund of rental rate • Cancellation, in writing, within 7 days of rental date - $20 administration charge - 100% refund of rental rate if rental time is used by another renter - 50% refund of rental rate if rental time is not used by another renter • Cancellation, in writing, later than 48 hours before rental date - No refund of rental rate • No cancellation notice ( "no- show ") - No refund of rental rate Note: Failure by any renter /group to adhere to the rental regulations /conditions noted herein may result in the cancellation of the renter's /group's ice time rental for the season. 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Attachment # 3 The Township of Oro - Medonte Policy Section Subject Page 1 of 3 Policy /Procedure # POL -PR -06 Recreation & Facility Rental Enacted By Council: Community Regulations /Conditions Services Oro - Medonte Community Arena September 20, 2006 Revised July 11, 2012 PURPOSE To establish regulations /conditions for the rental of ice time at the Township of Oro - Medonte Community Arena. POLICY General Rental Guidelines 1) Ice rentals are based on a 50 minute hour to allow time for maintenance of the ice. The termination of the ice rental period is at the discretion of the Township's arena personnel. 2) Offices, lounge, banquet hall and other areas are to be booked separately and are not part of the facility available to users as part of the ice time rental. 3) The facility is to be used only on the dates and times specified on the contract. 4) The Oro - Medonte Community Arena is a SMOKE FREE facility as designated by Township of Oro - Medonte By -law and the Provincial Smoke Free Ontario Act. Persons in contravention of the By -law or the Act are subject to penalty and /or fines. 5) No alcoholic beverages are allowed in the dressing rooms or any other unlicensed areas. A Special Occasion Permit may be obtained to allow alcoholic beverages in the Banquet Hall. 6) Only Township employees are allowed on the ice surface while the ice maintenance machinery is in operation. 7) Only trained personnel shall be allowed to operate the public address system and the scoreboard. Page 120 of 303 10d) - Report No. RC2012 -15, Shawn Binns, Director of Recrea... POL -PR -06 Page 2 8) Dressing Rooms • Dressing rooms will be available for each team or organization at least thirty (30) minutes prior to the rented ice time. • If two or more dressing rooms are required, a request must be submitted in advance to the Recreation and Community Services Department. An additional charge may apply. • Each user group is required to leave the dressing room in a clean and orderly condition. It is the responsibility of the renter to secure the dressing room. Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. • Dressing rooms shall be vacated within forty five (45) minutes following the time shown on the contract. Responsibilities of Renter 1) The renter shall acknowledge and assume the risk associated with the activity to be engaged in and as such agree to indemnify and hold harmless the Township of Oro - Medonte and all agents or employees for any and all claims, lawsuits or judgments that may come about as a result of the use of the facility by the renter. 2) The renter shall be responsible for the conduct and supervision of all persons attending, and for any damages or vandalism caused by its members, officials, visiting teams and spectators. 3) The renter shall strictly adhere to the decisions and instructions of the Township's arena personnel. 4) The renter agrees that the exchange of ice time between individual teams or organizations is not permitted without prior written permission from the Recreation & Community Services Department. 5) The renter agrees to be responsible to secure the dressing room after use. Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. Payment of Rental Fees 1) Seasonal rentals shall be paid by six (6) post -dated cheques. 2) User Groups must pay for ice time before going on the ice, except if previously arranged with the Recreation and Community Services Department. 3) An additional charge may apply if two or more dressing rooms are required. Page 121 of 303 10d) - Report No. RC2012 -15, Shawn Binns, Director of Recrea... POL -PR -06 Page 3 4) Dressing Room Locksets will be re -keyed within 48 hours at the renter's expense if the issued key is not returned. Cancellation 1) By the Township of Oro - Medonte In the event that it becomes necessary, through weather conditions, breakdowns of equipment or any other cause, for the Township to cancel a scheduled event(s) in the facility, the Recreation & Community Services Department will notify the authorized representative (Renter) of the cancellation. Every effort will be made to re- schedule booked time which has been cancelled. If it is not possible to reschedule the ice time, a full refund will be given. 2) By the Renter Notice of rental time cancellations by contract holders must be given, in writing, to the Township Office. Minor Sports • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • No cancellations or refunds will be granted upon the finalization of the ice permit — Exceptions will be made if the ice can be re- rented, in which case a full refund will be issued. • Cancellations and full refund will be granted at the end of the season to accommodate playoffs upon receiving written notice within 5 business days of the booking. Note: Business day is defined as a day whereby the Township Administration Office is operational. Adult Groups /Casual Renters • Season's ice permits must be finalized by July 31 of each year for the season commencing in September. • Should the permit not be finalized by July 31, ice times may be offered to other user groups. • Cancellations and full refund will be granted upon receiving written notice within 15 business days of the booking. No refund will be provided for cancellations outside of this period. Note: Failure by any renter /group to adhere to the rental regulations /conditions noted herein may result in the cancellation of the renter's /group's ice time rental for the season. Page 122 of 303 10e) - Report No. TES2012 -18, Jerry Ball, Director of Transp... REPORT a� Report No. To: Prepared By: TES2012 -18 Council Lisa McNiven Meeting Date: Subject: Motion # July 11, 2012 Warminster Water System Upgrades Cost - Sharing Roll #: R.M.S. File #: Agreement, and Tender for Reservoir Upgrades RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2012 -18 be received and adopted. 2. THAT The Warminster Water Reservoir Upgrades Tender is awarded to Peak Engineering, in the amount of $725,600.00, plus HST. 3. THAT the Mayor and Clerk be authorized to execute the Warminster Water System Upgrades Cost Sharing Agreement, substantially in the form provided as Schedule "A ", and forming part of this By -law. 4. AND THAT The Clerk prepares the necessary by -laws. BACKGROUND: Reservoir Upgrade In order for development to occur in the Warminster settlement area, upgrades to the water system were required. The upgrades included drilling of a second production well, upgrades to the well house, and expansion of the existing underground reservoir, complete with fire pump. Over the last several years, the Developer of the Homire Subdivision has paid for the upgrade of the well house, and the drilling of a second production well. This allowed him to build 23 of the 28 homes in his subdivision. The Developer of Meadow Acres and Isabella Subdivision are now at a stage where they would like to enter into Subdivision Agreements, and start building homes. In order for any of the development to proceed, the upgrades to the existing reservoir must be completed, with a fire pump installed, to provide fire protection. Transportation & Environmental Services July 11, 2012 Report No. TES2012 -18 Page 1 of 4 Page 123 of 303 10e) - Report No. TES2012 -18, Jerry Ball, Director of Transp... In April 2012, AECOM (Township Engineers) issued a Tender for the work which was estimated at $800,000.00. This work was to be funded by the development in Warminster. The Tender for the reservoir upgrades closed on April 26, 2012. Warminster Water System Upgrades Cost Sharing Agreement The Developer for Homire Subdivision has built out all the lots that were allowed with the upgrades that he completed with the installation of a second production well and upgrades to the well house. In order to receive building permits for the remaining lots, the developer is required to complete the reservoir expansion, and install a fire pump. 2063334 Ontario Inc. has since purchased the Meadow Acres Subdivision, and this subdivision is nearing the Subdivision Agreement stage and would require upgrades to the reservoir to be completed prior to the issuance of building permits. The Isabella Subdivision is also nearing the Subdivision Agreement stage, and is required to complete the reservoir upgrades, prior to the Township issuing building permits. Since two of the three developments do not currently have subdivision agreements and hence no securities. The Township is requiring that the Developers enter into an Agreement, prior to awarding the reservoir upgrade tender, to ensure that funds are available to pay for the reservoir upgrades. In report TES2012 -11, the Township committed to front -end the future Rix and Teskey developments portions of the reservoir upgrade costs, up to a maximum of $200,000. These costs are to be recouped once the developments proceed. ANALYSIS: There were five sets of contract documents sent out to prospective General Contractors for the reservoir upgrades. At Tender closing time, five Tender bid envelopes were received and stamped by AECOM clerical staff. AECOM completed a Tender Evaluation to verify the Tender deposit, proper Agreement to bond, references, and required experience for this project. AECOM are now recommending that Peak Engineering, be awarded the contract to complete the Warminster Reservoir upgrades project. Tender Estimate was $800,000.00 1. Peak Engineering $725,600.00 2. Kiwi - Newton $740,029.88 3. Hadovic Construction $810,000.00 4. H2Ontario $830,800.00 5. Western Mechanical $912,100.00 Transportation & Environmental Services July 11, 2012 Report No. TES2012 -18 Page 2 of 4 Page 124 of 303 10e) - Report No. TES2012 -18, Jerry Ball, Director of Transp... With estimated engineering costs, the total cost for the project is $812,846.88. There is a clause in the Peak Tender, that requires an additional $25,000 if the Tender is not awarded within 90 days of the closing or July 26, 2012. This clause was put in place by the contractor to ensure that the work could be completed prior to the winter season. Attached is the Water Service Upgrades Cost Sharing Agreement, between the Township and the Developers of Meadow Acres, Isabella and Homire Subdivisions. The Agreement outlines past front - ending payments by 2063334 Ontario Inc., the total costs of all the upgrades, payment schedules for all Developers, and the Township's front -end payment for the reservoir upgrades, for the future Rix and Teskey developments. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: The cost of the reservoir /fire pump upgrades will be funded through development. The Township has agreed to fund $194,270.40 of the cost, as a front -end for the Teskey and Rix developments. The Township funds will come from the water capital reserves. If the Teskey and Rix developments do not proceed within the next twenty (20) years, then the funds will not be recouped. The existing community met requirements for fire protection when it was built. The upgrades will increase the storage and flow, should a fire transpire. POLICIES /LEGISLATION: Safe Drinking Water Act Development Charges Act CORPORATE STRATEGIC GOALS: Quality of Life Safe & Healthy Community Service Excellence Sustainability Financial Stewardship External Relations CONSULTATIONS: Rick Groves, AECOM Andria Leigh, Director of Development Services Jerry Ball, Director of Transportation Services Galen Lam, 2063334 Ontario Inc. - Homire /Meadow Acres Subdivisions Rob & Randy Cheslock, South Shore Homes— Isabella Subdivision Bruce Teskey — Teskey Subdivision Andrea Skinner and Chris Williams — Aird & Berlis Transportation & Environmental Services July 11, 2012 Report No. TES2012 -18 Page 3 of 4 Page 125 of 303 10e) - Report No. TES2012 -18, Jerry Ball, Director of Transp... ATTACHMENTS: Tender Evaluation by AECOM Warminster Water System Upgrades Cost - Sharing Agreement CONCLUSION: The lowest bid for the Reservoir Upgrades Tender was from Peak Engineering for $725,600. Staff recommends that the Tender be awarded to Peak Engineering, and that the Township enter into a Cost - Sharing Agreement with the Developers. Respectfully submitted: Lisa McNiven, Manager of Engineering and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation & Environmental Services Report No. TES2012 -18 July 11, 2012 Page 4 of 4 Page 126 of 303 f 10e) - Report No. TES2012 -18, Jerry Ball, Director of Transp... Township of Oro - Medonte Community of Warminster Reservoir Contract 60247297 Peak Engineering Kiwi - Newton Hadovic H2 Ontario Westem Mechanical 5,200.00 75,000.00 10,000.00 80,000.00 7'3,300.00 481,400.00 534,645.88 600,000.00 546,300.00 641,700.00 80,500.00 47,401.00 65,000.00 105,000.00 88,500.00 46,700.00 45,283.00 50,000.00 52,000.00 68,061.00 16,800.00 12,700.00 30,000.00 22,000.00 17,539.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 70,000.00 30,000.00 500.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 725,600.00 740,029.88 810,000.00 830,800.00 1 912,100.00 Page 127 of 303 10e) - Report No. TES2012 -18, Jerry Ball, Director of Transp... Page 128 of 303 DRAFT — JULY 3, 2012 COST SHARING AGREEMENT DTHIS AGREEMENT made this day of July, 2012. BETWEEN: 2063334 ONTARIO INC. R -and- SOUTH SHORE ISABELLA ESTATES INC. (hereinafter collectively referred to as the "Developers ") A -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter referred to as the "Township ") F WHEREAS the Warminster Settlement Area in the Township is serviced by a municipal water system known as the Warminster Water Supply System, (the "Water System "). TAND WHEREAS it is the Township's policy to ensure that the Water System is periodically upgraded, to ensure that it continues to have sufficient capacity and capability to service development in the area. AND WHEREAS the Warminster Settlement Area is anticipated to accommodate at least 121 lots, and possibly 159 lots, upon full build -out and certain upgrades to the Water System are required in order to accommodate that build -out (the "Water System Upgrades ") AND WHEREAS 2063334 Ontario Inc. ( "206 ") is the registered owner and developer of certain lands located in the Warminster Settlement Area, known as the "Homire Subdivision" and legally described as Part of Lot 5, Concession 14 PCL 5 -2, SEC 51- MED-14; PT LT 5 CON 14 MEDONTE, PTS 1,2,3,4 & 5, 51R23534; S/T ME13739; Township of Oro - Medonte Being all of PIN # 58530 -0119 (LT) (former Township of Medonte). AND WHEREAS 2063334 Ontario Inc. is the registered owner and developer of certain additional lands located in the Warminster Settlement Area, known as the "Meadow Acres Subdivision" and legally described as PCL 5 -2 SEC 51- Med -13; pt el /2 con 13 MEDONTE PTS 1,2,3,4,5 & 6 51R29091; S/T R0680283; ORO- MEDONTE- pin #58530 -0044 LT. -2- AND WHEREAS South Shore Isabella Estates Inc. ( "Isabella Estates ") is the registered D owner and developer of certain lands located in the Warminster Settlement Area, known as the "Isabella Subdivision" and legally described as PT LOT 5 CON 14 MEDONTE AS IN RO 167598 EXCEPT PT 1, 51R37351; TOWNSHIP OF ORO- MEDONTE (GEOGRAPHIC TOWNSHIP OF MEDONTE), COUNTY OF SIMCOE, PIN 58530 - R0393 (LT). AND WHEREAS a portion of the Water System Upgrades, including the construction and installation of a new production well and the replacement and upgrade of the existing A well house have been completed for the Warminster Settlement Area (the "Completed Upgrades "). The Water System Upgrades that remain to be completed as of the date of this Agreement include the expansion of the existing underground water storage reservoir and the installation of a fire pump (the "Outstanding Upgrades "). FAND WHEREAS, pursuant to a subdivision agreement registered in 2009, 206 has paid the cost of the Completed Upgrades, and associated engineering costs, that will allow for the connection of the Water System to up to 159 lots in the Warminster Settlement Area, T, including the 28 lots in the Homire Subdivision and the 71 lots in the Meadow Acres subdivision. AND WHEREAS the Township issued a tender for the construction and installation of the Outstanding Upgrades. The cost of these upgrades is anticipated to be $812,846.88, including engineering costs. AND WHEREAS the Water System Upgrades, once completed, will provide a local service to, inter alia, the Homire Subdivision, the Meadow Acres Subdivision and the Isabella Subdivision, as well as certain other lands contemplated for future development within the Warminster Settlement Area, including the "Teskey Lands ", legally known as Concession 14, South Part of Lot 5, RP 51R -6537, Part 1 (Medonte) and the "Rix Lands" legally known as Concession 14, East Part of Lot 6, 1922 Warminster Sideroad Township of Oro - Medonte, County of Simcoe. AND WHEREAS all together and upon full build -out, the Homire Subdivision, the Meadow Acres Subdivision, the Isabella Subdivision, the Teskey Lands and the Rix Lands are currently anticipated to include 159 developed lots. AND WHEREAS this Agreement contemplates that, while certain front- ending payments have been made by 206 and will be made by the Township, the total costs of the Water System Upgrades will be shared, on a proportionate per -lot basis which is estimated to be $9,302.74 per lot, based on the full build -out scenario of 159 lots. -3 AND WHEREAS this Agreement does not provide for any planning approvals. DAND WHEREAS the Developers and the Township are desirous of entering into an agreement respecting the financing and sharing of the costs of the Water System Upgrades, which are required to service the Warminster Settlement Area upon full build - R out. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of other good and valuable consideration, and the sum of One Dollar ($1.00) of lawful A money of Canada, now paid by each of the Parties hereto to the other, the receipt whereof is hereby acknowledged, and the mutual covenants and agreements hereinafter contained, the Parties hereto covenant, promise, and agree with each other as follows: F1. Scope of Agreement This Agreement will define the obligations and duties of the parties with respect to the financing and cost sharing of certain works and services that will benefit the Developers' lands as well as the Teskey Lands, Rix Lands and any potential T, future development lots in the Warminster Settlement Area. The parties acknowledge that this Agreement is not a front - ending agreement or a credit agreement as authorized under the Development Charges Act, 1997 and that the Water System Upgrades set out in Schedule "A" are not development charge designated services and that the capital costs of the Water System Upgrades have not been included in a development charge by -law enacted by the Township. The parties acknowledge that the Township will endeavour to utilize its reasonable and best efforts, within its jurisdiction and as set out in greater detail in Section 10, to impose such charges and/or conditions, as may be permitted at law, to recover from the Future Benefiting Owners (defined below) of the Teskey Lands, Rix Lands and any other future development lots, their proportionate share of the total cost of the financed Water System Upgrades, in order to reimburse 206 and/or the Township, as the case may be. 2. Warminster Settlement Area The Warminster Settlement Area is identified in Schedule "B ", which identifies those lands, including the Homire Subdivision, the Meadow Acres Subdivision, the Isabella Subdivision, the Teskey Lands and the Rix Lands, that will derive a benefit from the provision of the Water System Upgrades. The registered owners from time to time of the Teskey Lands and the Rix Lands, shall be referred to collectively as "Future Benefiting Owners" in this Agreement. 3. Financed Services N The Parties agree that the works and services to be financed under this Agreement D shall pertain to the Water System Upgrades as more specifically set out and defined in Schedule "A ". The Water System Upgrades covered by this Agreement and contemplated to be shared by the respective Developers and Future Benefiting Owners (defined below), on a proportionate lot basis, include both the RCompleted Upgrades and the Outstanding Upgrades. 4. Obligation for Construction and Installation A It is acknowledged by the Developers that the Township has issued a tender for construction and installation of the Outstanding Upgrades. The tender closed on April 26, 2012. F5. Timing of Construction The Township will endeavour to award the contract for the Outstanding Upgrades to the successful tenderer (the "contractor ") on or before July 25, 2012. The Township will further endeavour to have the contractor commence construction Tand installation of the Outstanding Upgrades that are the subject of that contract, forthwith. The Township agrees that the contract shall require that the contractor construct and install the upgrades within twenty -eight weeks from the date of the Engineer's written order to commence work, weather permitting ( "substantial completion "). 6. Estimated Costs The estimated total cost for engineering design and contract supervision, construction, installation, contingencies, and miscellaneous costs of the Water System Upgrades, including the Completed Upgrades and the Outstanding Upgrades that are the subject of the tender, is $1,479,135.17. A detailed outline of the estimated cost of the components of the Water System Upgrades is attached as Schedule "C" The actual total cost of the Water System Upgrades will be calculated and finally determined by the Town upon completion of the upgrades. The parties agree that any difference between the estimated total cost and the actual total cost of the Water System Upgrades will be shared, on a proportionate per -lot basis, by each of the parties to this Agreement and all other terms of this Agreement shall continue to apply. -5 7. Basis of Cost Sharing Obligations D(a) The parties acknowledge and agree that the Developers, together with the Future Benefiting Owners, are intended to share the costs of the Water System Upgrades on a proportionate per -lot basis, as set out in Section 8 of this Agreement and Schedule "D" attached hereto. R(b) The parties acknowledge and agree that 206 has paid $251,720.94 toward the proportionate cost of the Completed Upgrades, and associated engineering costs, that will allow for the connection of the Water System A to the Isabella Subdivision, the Teskey Lands and the Rix Lands (the "206 Front - Ending Payment ") and that this Agreement governs the terms by which the Township will seek to ensure that 206 is reimbursed for same. (c) The parties acknowledge and agree that the Township will make a Fpayment of $194,270.40 for the Outstanding Upgrades in respect of the Teskey Lands and the Rix Lands (the "Township Front- Ending Payment ") and that this Agreement governs the terms by which the Township will seek reimbursement by the Future Benefiting Owners, for T same. (d) The Township shall make reasonable and best efforts, within its jurisdiction, to recover the 206 Front- Ending Payment and the Township Front- Ending Payment from the Future Benefitting Owners in the event that development occurs on the Teskey Lands and/or the Rix Lands. (e) The parties acknowledge that there is no guarantee that development will occur on the Teskey Lands and /or the Rix Lands. In the event that the total possible build -out of 159 lots on those lands does not occur within twenty (20) years from the date of this Agreement, the Township's obligations pursuant to Subsection 7(d) shall be at an end and, at that time, the parties will not be entitled to rely on any of the terms of this Agreement to recover any portion of the Front - Ending Payments that may not, as of that date, have been recovered from the Future Benefiting Owners. 8. Payment for Water System Upgrades The Developers and the Township agree to pay for and /or front -end, as the case may be, the costs of the Water System Upgrades in accordance with this section and Schedule "D" to this Agreement. (a) Isabella Estates shall make a payment of $204,660.21 toward the proportionate per -lot costs of the Water System Upgrades that are required to service the Isabella Subdivision. Such payment shall be made on the KIM date this Agreement is signed and is more particularly described as Dfollows: (i) $92,487.34 represents the proportionate per -lot cost of the Completed Upgrades on the Isabella Lands, which amount forms part of the 206 Front - Ending Payment. Upon receipt, the Township will pay this amount Rto 206. (ii) $112,172.87 represents the proportionate per -lot cost of the Outstanding Upgrades for the Isabella Subdivision. A (b) 206 shall make a payment of $506,403.61 toward the proportionate per - lots cost of the Outstanding Upgrades that are required to service the Homire Subdivision and the Meadow Acres Subdivision. Such payment shall be made in five instalments, as follows: F(i) $229,771.92 to be paid on the date this Agreement is signed; (ii) $29,535.50 to be paid on or before November 28, 2012; (ii) $29,535.50 to be paid on or before December 28, 2012; T(iii) $29,535.50 to be paid on or before May 29, 2013; and (iv) $188,025.19 to be paid on or before June 28, 2013. (c) The Township shall make a payment of $194,270.40, which payment represents the Township Front- Ending Payment referred to in Subsection 7(c), being the cost of the Outstanding Upgrades that are expected to be required to service the Teskey Lands and the Rix Lands, upon full build - out of the Warminster Settlement Area. Such payment shall be made on the date this Agreement is signed. 9. Method of Payment The parties agree to deposit all payments with the Township, which payments the Township will deposit in a capital account related to the Water System Upgrades. The Township will administer the payments to the contractor and engineering consultants responsible for the construction and installation of Outstanding Upgrades, in accordance with the Township's statutory and legal obligations. 10. Township's Reasonable and Best Efforts Regarding Reimbursement of Front- Ending Payments by Future Benefitting Owners (a) The parties acknowledge that the 206 Front - Ending Payment and the Township Front- Ending Payment represent the estimated cost of the Water System Upgrades that will benefit the Future Benefitting Owners and, in -7 particular, that will connect to future development on the Teskey Lands Dand the Rix Lands. (b) The Township, so far as it is legally empowered to do, shall make reasonable and best efforts, within its jurisdiction, to impose on the Future Benefiting Owners, as a condition of developing the Teskey Lands and/or Rthe Rix Lands, a charge and/or condition requiring the Future Benefiting Owners to pay to the Township, upon execution of a subdivision agreement or upon issuance of the first building permit for the lands, whichever is earlier, a proportionate per -lot share of the total cost of the AWater System Upgrades. (c) The Township shall, upon receiving payment, reimburse to 206 the amounts collected from the Future Benefiting Owners up to a maximum F amount, being the amount of the 206 Front- Ending Payment referred to in Subsection 7(b), as it relates to the Teskey Lands and the Rix Lands. (d) The parties acknowledge and agree that the payments mentioned in this Agreement are not subject to interest and do not require adjustment for Tinflation. (e) Once 206 has been reimbursed for its Front - Ending Payment, in accordance with Subsection 10(c), any additional payments that the Township receives from the Future Benefitting Owners in respect of the Future Benefitting Owners' proportionate share of the cost of the Water System Upgrades shall be applied to reimburse the Township for its Front - Ending Payment, made pursuant to Subsection 7(c). (f) The Township, as part of this reasonable best efforts obligation, shall not: (i) be required to institute any judicial or administrative proceedings to impose the condition referred to in Subsection 10(b); or (ii) be required to defend any judicial or administrative proceedings that are brought against it by any landowner arising out of the imposition of the condition referred to in Subsection 10(b). The Developers shall have the right to apply to become a party to such proceedings and participate in such proceedings on its own behalf at its sole cost. (g) The Township shall, immediately upon receiving notice of any judicial or administrative proceedings brought against it by any landowner arising out of the imposition of the condition referred to in Subsection 10(b), give written notice of such proceedings to the Developers. (h) The Developers agree to indemnify and hold harmless the Township D against all actions, causes of action, suits, claims demands, and costs of any nature or kind whatsoever which the Township may incur as a result of the Township imposing the charge or condition referred to in Subsection 10(b). R(i) The Township's obligations to exercise reasonable and best efforts under Section 10 shall terminate with respect to any Future Benefiting Owner if any judicial or administrative proceedings brought by that Future Benefiting Owner are not defended or responded to by 206. AThe Township's obligations to undertake its reasonable best efforts to impose a charge or condition requiring reimbursement to the Township, in respect of the 206 Front - Ending Payment shall completely terminate Ftwenty (20) years from the date of the execution of this Agreement. 11. Notification If any notice is required to be given by either or both of the Developers or the TTownship to another, then such notice shall be delivered by hand, by courier, by mail or by facsimile transmission and the address, telephone and fax numbers for such notice shall be as follows: To 2063334 Ontario Inc.: Attention: < *> Fax: < *> Telephone: < *> To Isabella Estates: Attention: < *> Fax: < *> Telephone: < *> To the Township: 148 Line 7 S Oro, ON LOL 2X0 Attention: Township Clerk Fax: 705 487 -0133 Telephone: 705 487 -2171 12. Severability -9 Each of the covenants, sections, subsections, clauses and provisions of this D Agreement are severable from every other covenant, section, subsection, clause and provision of this Agreement and the invalidity or unenforceability of any one or more covenants, sections, subsections, clauses or provisions shall not affect the validity or enforceability of the remaining covenants, sections, subsections, Rclauses and provisions. 13. Enurement The parties agree that this Agreement shall enure to the benefit of and be binding Aupon the respective successors in title or assigns of the parties hereto. F IN WITNESS WHEREOF the Parties hereto have affixed their respective corporate seals duly attested to by the hands of their authorized signing officers in that regard this day of July, 2012. TSIGNED, SEALED & DELIVERED in the presence of: 2063334 ONTARIO INC. Name: < *> Title: I have authority to bind the corporation. SOUTH SHORE ISABELLA ESTATES INC. Name: < *> Title: I have authority to bind the corporation. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE -10 Name: Harry Hughes Title: Mayor Name: Douglas Irwin RTitle: Clerk We have authority to bind the corporation. F fl- -11 SCHEDULE "A" DFINANCED WORKS Water System Upgrades R"Water System Upgrades" shall mean construction and installation of a new production well, replacement and upgrade of the existing well house, expansion of existing underground water storage reservoir and installation of fire pump.* The Water System Upgrades are to be constructed and installed to the satisfaction of the Township, and are Ato comply with the requirements of the Ministry of Environment, and all approval authorities having jurisdiction. *As of the date of this Agreement, the installation of a new production well and the Freplacement and upgrade of the existing well house, for the entire 159 potential lots in the Warminster Settlement Area have been completed (the "Completed Upgrades "), and they have been financed entirely by 206. The expansion of the existing underground water storage reservoir and installation of the fire pump remain to be completed, as of the Tdate of this Agreement (the "Outstanding Upgrades "). -12 SCHEDULE "B" DWARMINSTER SETTLEMENT AREA F z z Z 0 � a a � U rWn U M: - c=a o m Lod►; LLI WARM1APNSTER SIDEROAD z ~ - z tiISABELLA ESTATES N J22 Lots) HOMIRE w (28 Lots) a z MEADOW `. ACRES w (71 Lots) TESKEY (29 Lots) 0 V 2 V -13 SCHEDULE "C" DESTIMATED COSTS OF WATER SYSTEM UPGRADES F Upgrade Costs* Well $73,189.90 Well House $427,489.26 MOE Application for reservoir /fire pump $3,200.00 Reservoir Upgrade / Fire Pump Tender (Tender Price) ** $738,370.56 Eng. (2007 to Jan. 12, 2012) $162,409.13 Tender Prep, Construction Admin and Inspection for Reservoir Upgrade / Fire Pump (Estimate) ** $74,476.32 Total $1,479,135.17 T* All costs are estimates and are subject to final completion of construction and installation of the Water System Upgrades. * * As of the date of the signing of this Agreement the construction and installation of the Reservoir/Fire Pump upgrades have not been started or completed. The other upgrade components have been completed. -14 SCHEDULE "D" DCOST SHARING METHODOLOGY This Schedule has been prepared in order to supplement Section 7 and 8 of the Agreement and it is intended to be read together with those Sections and the Agreement. RTogether, this Schedule and Sections 7 and 8 set out a methodology to determine the financing and cost - sharing obligations of the Developers, the Township, and the Future Benefitting Owners of the Teskey Lands and the Rix Lands (as depicted on Schedule "B ") who will derive a benefit from the Water System Upgrades. A1. Total Costs The total costs of the Water System Upgrades have been estimated in accordance F with Schedule "C" to be $1,479,135.17. The estimated cost of the Outstanding Upgrades that have not yet been installed or constructed is $812,846.88. 2. Proportionate Share of Water System Upgrades TThe proportionate share of the Water System Upgrades has been calculated on a per -lot basis, based on a full build -out scenario for the Warminster Settlement Area (159 lots). The estimated total cost of connecting to the Water System Upgrades, on a per lot basis is, $9,302.74, as detailed in the Chart below. Chart 1: Estimated total cost of connecting to Water System Upgrades Lots % Cost Homire Subdivision 28 17.6 $260,476.63 Meadow Acres Subdivision 71 44.7 $660,494.32 Isabella Subdivision 22 13.8 $204,660.21 Teskey Lands 29 18.2 $269,779.37 Rix Lands 9 5.7 $83,724.63 Total 159 100.0 $1,479,135.17 Cost per Lot $9,302.74 12672372.3 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... Township of REPORT Proud Heritage, Exciting Future Report No. TES2012 -19 To: Council Prepared By: Jerry Ball Meeting Date: July 11, 2012 Subject: Drainage Concerns- Line 12 North (Lot 16, Conc.13), Jermey Farm Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action�X For Information OnIYE77 It is recommended that: 1. THAT Report No. TES2012 -19 be received and adopted. 2. THAT the request for ditching on Line 12 North, at the Jermey Farm, be denied. 3. THAT staff continue to monitor the water flow during heavy rain events, and spring thaw seasons. 4. AND THAT Mr. Jermey be advised of Councils decision under the Director of Transportation and Environmental Services signature. BACKGROUND: 71 In July of 2010, Mr. Scott Jermey sent correspondence to the Township requesting that the east ditch, along Line 12 North, south of 15/16 Side Road, be cleaned & deepened to stop road water from flowing onto his property, and causing severe crop loss by flooding. The estimated cost to complete the ditching along the east side of Line 12 North was estimated at $32,000.00. Report TES2010 -16 was presented to Council on September 8, 2010, recommending that approximately 170 meters of ditch, on the east side of Line 12 North be cleaned, and to create a back slope on this ditch to eliminate any road water from entering Mr. Jermey s land. It was also recommended to monitor this ditch to observe if water pooled in the ditch during a heavy rain event or during spring thaw, and flowed onto Mr. Jermey's property. If water did flood his land, then a new cross culvert would be installed to carry water from the east ditch to the west ditch, to stop flooding conditions. In the past 2 years, staff has never witnessed any flooding within this ditch or on the Jermey property (picture attached). Transportation and Environmental Services Meeting Date Report No. TES2012 -19 Page 1 of 3 Page 143 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... Although road water has never been a concern since the 170 meters of ditch was cleaned, Mr. Jermey still has concerns that his property is being flooded from the road ditch, and has requested that a ditch be constructed to carry water on the east side of Line 12 North, for approximately 350 meters to the outlet ditch. ANALYSIS: As previously stated, in the last 2 years there has not been a flooding issue on the east side of Line 12 North, and to extend the ditch an additional 350 meters, to the outlet ditch as requested by Mr. Jermey, is not a viable solution. This would be due to the high voltage power line on the east side of Line 12 North, which is located in the ditch line, and also due to an excessive depth of fill to be removed, to maintain a proper grade for water flow. To alleviate any water pooling in the ditch, and suggested flooding onto Mr. Jermey's property, the water would need to be directed to run across Line 12 North to the west ditch and outlet into the ditch, running from west to east. This would involve installing one culvert, to flow water from the east ditch to the west ditch, lowering the existing cross culvert, and installing 105 meters of 500mm pipe in the west ditch. The total estimated cost to complete this project, including the paving of the culvert installations, would be $42,500.00. However, this would still not alter the water that pools on Mr. Jermey's farm property, as this water is not coming off the road. The farm land is at a lower level in this particular spot, and water could pool there from a heavy rain or spring thaw, in a sheet flow manner. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: This project would be included as a capital item in the 2013 budget. POLICIES /LEGISLATION: Drainage Act CORPORATE STRATEGIC GOALS: Service Excellence CONSULTATIONS: Manager of Transportation Transportation and Environmental Services Report No. TES2012 -19 Meeting Date Page 2 of 3 Page 144 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... ATTACHMENTS: Scott Jermey's correspondence, Picture of Property, Report from K. Smart Associates Limited Consulting Engineers and Planners CONCLUSION: Staff have monitored the quantity of water that flows in the ditch on the east side of Line 12 North, during the past two spring seasons, and have not experienced any water flow or flooding on the road side or on the Jermey property. It is therefore recommended not to complete any further ditching work on Line 12 North, adjacent to the Jermey farm at this time, and for staff to continue to monitor the water flow during heavy rain events and spring thaw seasons. Respectfully submitted: 0� Jerry Ball, C.R.S.S. Director, Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2012 -19 Meeting Date Page 3 of 3 Page 145 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... Page 146 of 303 1Of) - Report No. TES2O12 -19, Jerry Ball, Director of Transp... +r Page 1 of 1 Scott Jermey 2001 15/16 Sideroad East �B i 201 R.R.## I Hawkestone Ont. LOL 1 T ORO- MEEDONTE February 17,2012 (. _ ..— 3IQW N S H d P To; Mayor and Members of Council Re: Drainage Situation on Concession 12 Oro- Medonte N. (Lot 16/ Cone. 13) It is with regret that I have to write to you a 2nd time regarding the excavation to create a legal outlet for the roadside ditch adjacent to my property. As many of you know I brought this matter to the attention of council in July 2010. Following that petition some remedial action was undertaken by your dept. of public works. This work deepened the roadside ditch and cleaned it out to a point approximately 320 m south of the intersection of Line 12 and the 15/16 sideroad. This was a good initial step. However, this still leaves the roadside ditch without a legal outlet and water still seeps out of the ditch into my farmland. In the interim I have contact K. Smart Associates Ltd. and they have completed a study ofthe situation which I have enclosed. Mr. Neal Morris P. Eng. has prepared a report and included a topographical map. In the report be offers 4 solutions: 1. To deepen the ditch on the east side of the road. I have contacted Mr. Murray Langman the'Gradall' contractor for the municipality and his estimate is an 8 hour job. The cost to the township is then approximately $2000 for the gradall and 2 trucks to complete this task. 2. Install a cross pipe in Line 12. I had suggested this to your employee Mr. Dean Mawdesley in 2010 and he pointed on that in the spring the ranoff can be quite heavy from the West Half of Lot 16 Conc 11 and that unless the ditch is cleared of ice and snow this water would flood onto my property. 3.Install a the drain across my property circumventing the ridge. This the would break the existing stone, clay and plastic tiles in place. This would add to teh installation price and be quite costly to complete. 4. Construcion of a berm. This option is undesirable as it may flood the road Thus it is my suggestion to proceed with option 1 at an approximate cost of $2000. No provision has been made for guardrails etc, but none have ever been installed on the west side of the road and the ditches would be of a similar depth on both sides of the road. Respectfully submitted, Scott Jermey httn_ / /ca_m 1s5.msi 1 _vahnn.com /nec/ launch ?_ranch= ar94d(1t4ni Sv? 17/()") /7n 1 ') Page 147 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... K. SMART ASSOCIATES LIMITED CONSULTING ENGINEERS AND PLANNERS KITCHENER • SUDBURY • CHATHAM • ENGLEHART • RAINY RIVER BB McIntyre Drive Tel: 519 - 748 -1199 Kitchener, ON NSR 11-18 Fax: 519-748-6100 January 20, 2012 File No. 12 -009 Scott Jermey 2001 15116 Sideroad East R.R. 1 Flawkestone ON LOL 1 TO RE: Drainage issues - 200115/16 Sideroad East, Township of Oro - Medonte Dear Mr. Jermey: This letter is a follow up to my site visit to your property on December 16, 2011 and site picture sent to me on December 15, 2011 to review the drainage concerns you have with your agriculture lot at 2001 15116 Sideroad East in Oro - Medonte Township. As we discussed prior to my site visit, you discussed that the existing road ditch overtops and flows on to your property. Almost all of the drainage investigations I have carried out have been drainage projects initiated under the Drainage Act. After examination of your property and a review of the photographs you have taken I have the folloVing observations and comments: • The existing road ditch does not have an adequate outlet for the water from the east side of Line 12 North and 15/16 Sideroad East, for approximately 360m southeast of the intersection of Line 12 North and 15/16 Sideroad East. • There is an existing private ditch which flows into Bluff's Creek approximately 480m which has adequate capacity for this water. • There is an existing ridge approximately 360m southeast of the intersection of Line 12 North and 15116 Sideroad East. The ridge causes the road water to overtop the existing road ditch approximately 290m southeast of the intersection of Line 12 North and 15/16 Sideroad East which floods your property. • Since the Township maintains the road on a regular basis which changes the drainage from the road, the 20 year prescribed right to drain does not apply and so the road does not have a legal outlet. • The existing road ditch along the west side of Line 12 North is deeper and larger than the road .ditch along the east side of the road. The west road ditch has a larger watershed and has sufficient capacity to accommodate the water from the east side of the road. After a review of the site and your photos I have a number of recommendations to resolve your drainage concern. It should be noted that this is a local level issue and must be resolved by the local level (Township) government. There are a number of potential solutions to this problem. 1. The Township could deepen the existing road ditch so the water enters the existing private ditch approximately 480m southeast of the intersection of Line 12 North and 15/16 Sideroad East. This could be done through an agreement drain under Section 2 of the Drainage Act RSO 1990 between you and the Township or you could petition for a Section 4 Drain under the Drainage Act RSO 1990. eConsulting \ \Serverldata\2012 \I2-009\Correspondencel12- 009 -Ltr to S Jemery San 20 -12 doc Engineers of Ontario Email: info @ksmart.on.ca wwwAsmart.on.ca Page 148 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... Scott Jemey — Oro - Medonte Township - 2 - January 20, 2012 2. The Township could install a new culvert to take the east ditch water to the west ditch. This could be done through an agreement drain under Section 2 of the Drainage Act RSO 1990 between you and the Township or you could petition for a Section 4 Drain under the Drainage Act RSO 1990. 3. You could install a tile drain from the east road ditch to. take the east road ditch water through your property to a sufficient outlet. This could be done privately at first then you petition for a Municipal Drain to incorporate the existing tile and since roads contribute most of the water they most likely pay for most of the works. Since tiles are usually.more costly than an open ditch this may be more costly. The engineering fora tile system are usually higher than an open ditch. 4. You could construct a berm across your property to block the water from the road from entering your property; however I do not encourage you to pursue this solution. This may make the road unsafe due to flooding in the spring and winter. The Drainage Act has been in existence in Ontario for well over 100 years. This Provincial Statute sets out a process for providing a solution to a drainage problem between two or more landowners: An Agreement drain is outlined in Section 2 of the Drainage Act. The Agreement Drain process is then administered by the municipality in which the lands described in the agreement are located. The following is a brief outline of an agreement drain. • A written agreement is entered into by two or more. land owners willing to pay for the cost and maintenance of the drain. • Agreement is to be registered on-title to the lands affected. • A detail description of the parties entering into the agreement and property descriptions are included. • A cost estimate of the proposed works is included. • A description of the proposed works is included • The proportion borne by each owner of the lands is included • The date when the parties entered into the agreement is included • Subscribing witness to the execution of the agreement by the parties sufficient for the purposes of registration in the proper land registry office. This process is fairly simple and usually is less costly that to petition fora new drain under Section 4 of the Drainage Act. A new drainage works under the Drainage Act has to be initiated by a petition as outlined in Section 4 of the Drainage Act. The Drainage Act process is then administered by the municipality in which the petition is filed. The following is a brief outline of the Drainage Act process • Petition is filed with the local municipality; petition identifies an area requiring drainage. The petitioner would pay the cost of the engineer, if the petitioner removes their name from the petition at a later date. • Council of the local municipality appoints an Engineer to prepare a report on the petition • Engineer appointed conducts an on -site meeting and site examination, confirms the validity of the petition, • If there is a valid petition the Engineer prepares a report to provide the best solution for the problem at hand which may involve work on lands- other than the land of the petitioner • The Engineer includes in the report an assessment schedule which assesses the cost of the proposed drainage improvements to all lands and Toads within the watershed area \\Scr er\ data12012 \12- 0091Correapondence \12- 009 -Lt,to S Iemery Ian 20.12.doc Page 149 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... Scott Jermey — Oro - Medonte Township - 3 - January 20, 2012 (agricultural lands that have the Farm Property Class Tax Rate in the watershed may qualify for a 1/3 OMAFRA grant on their assessment) • Engineer files the completed report with the municipality • Municipality then adopts the report by bylaw following the process outlined in the Act • Drainage Act has an appeal process that allows any, affected landowner to present their concerns with the final appeal to the "Drainage Tribunal" which is administered through ONWRA • When the bylaw is adopted the municipality arranges for the construction of the drain as outlined in the Engineer's report • When construction is certified complete by the Engineer the municipality levies the final cost to the lands and roads prorata with the assessment schedule in the Engineer's report • Under the Drainage Act the municipality is responsible for looking after the maintenance on the drain in the future with the cost of maintenance assessed back to the lands and roads as set out in the Engineer's report I have prepared a number of reports under the Drainage Act that have resolved drainage problems similar to what you are experiencing. Though the Drainage Act process may appear to be complex as outlined above (and that is only a brief overview) in my opinion it is the only way you are going to come up with a successful and proper resolution of your current drainage concerns. In conclusion, I would suggest you approach the Township of Oro - Medonte for an Agreement Drain if you want to lower the existing ditch or a new culvert is installed. If an agreement cannot be agreed upon, I would suggest you approach the Township of Oro - Medonte for a drainage petition form under§ection 4 of the Drainage Act. The Township should have the form or should be aware of how to get the form. Please feel free to use this letter in your discussion with Oro - Medonte regarding a petition form. You then complete and sign the petition form and file the petition with Oro- Medonte Township. The Township is then required to process your petition in accordance with the Drainage Act. The petitioner can appeal to the "Drainage Tribunal" if the municipality fails to act on the petition filed. If you are unable to obtain a petition form from the Township let me know and I can provide you with the required form. I can also assist you in completing the petition form if you wish. Enclosed is an invoice in the amount of $450.00 plus $58.50 HST for a total of $508.50 for engineering services, drainage issues assessment and recommendation for resolving the drainage concerns. I trust the above will be of some assistance to you in finally initiating a solution to the drainage problem that has affected your property. Yours truly, 7W W� Neal Morris, P, Eng. \ \Setver\data\2012 \]2- 009 \Conwpondence\]2- 009 -Ltr to S Jemery Jan 20- 12.doc Page 150 of 303 10f) - Report No. TES2012 -19, Jerry Ball, Director of Transp... Page 151 of 303 U d G7 Oc a c 0 0 a c a a D o 0 I- F 'n � Z' v c c v m ¢mmoLLLLLLC�= �aaaa'm�m °y��S�SU o 'tai - m 2 a a d F- W- •�•��' ��' �L•'nJY�"�e ®T ®S ;a N t Cl ~ Z QJ a O d (i yy C�L2 � 3E 3pYL E n w � a `o shag - $a0000 • • `` -"gyp QE C • ! r + E c u K L o a �n �• [ E E y y Co lL O N Q -p Z 0 r F `6 M Q t N Q d N C o J E 0 - T O 2 O C fw i �J m U c Page 151 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... Council Meeting Minutes — July 14, 2010 c) Correspondence dated July 5, 2010 from Scott Jermey, re: Drainage Situation on Concession 12, Lot 16, Concession 13. Council consented to allow Scott Jermey to speak on the matter. Motion No. C100714 -42 (Amendment) Moved by Hough, Seconded by Coutanche Be it resolved that the motion with respect to the correspondence dated July 5, 2010 from Scott Jermey re: Drainage Situation on Line 12 North (Lot 16, Concession 13 (Oro), Township of Oro - Medonte) be amended by replacing item 42 with: That the Director of Transportation and Environmental Services bring forward a report for Council's consideration prior to the winter season. Carried. Motion No. C100714 -43 Moved by Allison, Seconded by Coutanche - - Be -it resolved - -- -- - - - -- - 1. That the correspondence dated July 5, 2010 from Scott Jermey re: Drainage Situation on Line 12 North (Lot 16, Concession 13 (Oro), Township of Oro - Medonte) be received. 2. That the Director of Transportation and Environmental Services bring forward a report for Council's consideration prior to the winter season. 3. And Further That the Director of Transportation and Environmental Services notify the applicant of Council's decision. Carried As Amended. Page 22 of 33 Page 152 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... 12c) - Correspondence dated July 5, 2010 from Scott Jermey, re: Dra... Scott Jermey 200115 -16 Side road E. a. a. N 1. MhmNashmme 011it. Can. ILGIL110 July O5, 2010 To: Mayor and Members of Council Jul a s 271t) NTE Re: Drainage Situation on Concession 12 Oro- Medonte N. ( Lot 16 / Con 13, old Oro Twp.) To all concerned, this situation has been neglected as long as can be possibly allowed. it is with great regret that I, Scott Jermey inform the Municipality that without prompt correction of the drainage ditch adjacent my farm on Concession 12 Oro N. Some form of action will be required on my part. Since the purchase of this Family farm from my parents, and prior to that this area of the farm always was a lower production area. This type of lower production level can no longer be accepted in this type of economy and reduced agricultural trends. This farm land is within some of the best within Oro- Medonte and I deserve better drainage facilities, considering the level of tax base I pay with -in this Municipality. After further investigation into the Ontario Drainage Act: R.S.O. 1990 Chapter 017 Section 23 N 2 "If, from any land or road, water is artificially caused by any means to flow upon and injure any other land or road, the land or road from which the water is caused to flow may be assessed for injuring liability with respect to a drainage works to relieve the injury so caused to such other land or road:' With the review of the Act, and considering the long term impact of lost revenue from poor drainage of this property it would be in the best interest of all to move forward at the soonest possible convenience to rectify this situation. Further to the reduced production on my farm land, this area of roadway always has experienced spring frost heaving and numerous large potholes every year. Since the Municipality recently resurfaced this road it would be wise to repair this ditch to prevent this from continuing on a yearly basis. This is the first time I have ever made a request in the 23 years since purchasing the farm from my parents_ The Municipality should take this into consideration when reviewing this issue. Thank you for your time and consideration in this matter. Sincerely, ScottJermey 1� Page 224 of 345 Page 153 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... 12c) - Correspondence dated July 5, 2010 from Scott Jermey, re: Dra... Irwin, Doug From: Irwin, Doug Sent: April 30, 2010 1:44 PM To: 'Scott Jermey Cc: Ball, Jerry Subject: RE: Excavation on Line 12N Mr. Jermey, Upon receiving your attached email, I followed up with Jerry Ball to receiving some background. Your email does not contain sufficient information for me to take forward your request. Please provide a brief letter, which explains your request and why you are making the request, along with your offer to contribute funds to the project that I can place on an agenda for Council's consideration. Upon receipt of the letter, I will place the letter on an agenda for consideration - Thank you. - - - -- Original Message---- - From: Scott Jermey [mailto Sent: April 30, 2010 11:00 Ann To: Irwin, Doug Subject: Excavation on Line 12N Dear Sir, I am writing you to request ditching on Line 12N. The road allowance beside my farm has a landlocked area that on a normal year puts water onto my farm. I am requesting that the ditch on the east side of Line 12N be cleaned out for a distance of approximately 165 metres beside Lot 16 Cone. 13. 1 would contribute $500 dollars or the actual excavation cost, which ever is lower, towards the project. Mr. Jerry Ball and Mr. Dean Mawdsley have viewed the project and can provide you with their opinions. Thank you for your consideration. Scott Jermey t Page 225 of 345 Page 154 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... Council Meeting Minutes — September 8, 2010. 9. REPORTS OF MUNICIPAL OFFICERS: a) Report No. TES 2010 -16, Jerry Ball, Director of Transportation and Environmental Services re: Drainage Concerns — Line 12 North (Lot 16, Conc. 13) — Jermey Farm. Council consented to allow Mr. Mawdsley to speak on the matter on Mr. Jermey's behalf. Motion No. C100908 -13 Moved by Evans, Seconded by Agnew Be it resolved that 1. Report No. TES 2010 -16, Jerry Ball, Director of Transportation and Environmental Services re: Drainage Concerns — Line 12 North (Lot 16, Conc. 13) — Jermey Farm be received and adopted. 2. That the Transportation Services Department proceeds with ditching and creating a back slope on the east side of Line 12 North, for approximately 170 metres, to eliminate any road water from draining onto Mr. Jermey's farm land. 3. That Transportation Services monitors this ditch during heavy rains and spring thaw, and installs a new cross pipe, if warranted, to drain water from the east ditch into the west ditch in 2011, to eliminate flooding. 4. And Further That the Director of Transportation and Environmental Services advise Mr. Jermey of Council's decision. Carried. b) Report No. TES 2010 -18, Jerry Ball, Director of Transportation and Environmental Services re: Buffalo Springs Subdivision — Pre- Servicing Agreement. Motion No. C100908 -14 Moved by Coutanche, Seconded by Allison Be it resolved 1. That Report No. TES 2010 -18, Jerry Ball, Director of Transportation and Environmental Services re: Buffalo Springs Subdivision — Pre - Servicing Agreement be received and adopted. 2. That the Township of Oro - Medonte enters into a Pre - Servicing Agreement with Gargano Development Corp, for Phase I of the Buffalo Springs Subdivision. 3. That the Clerk bring forward the appropriate by -law for Council's consideration. 4. And Further That the Developer be notified of Council's decision under the Director of Transportation and Environmental Services signature. Carried. Page 8 of 21 Page 155 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... 9a) - Report No. TES 2010 -16, Jerry Ball, ... Te wnshi. of REPORT Proud Heritage, Exciting Future Report No. TES2010 -16 To: COUNCIL Prepared By: Jerry Ball Meeting Date: September 8, 2010 Subject: Motion # Drainage Concerns — Line 12 North (Lot 16, Cone. 13) — Roll #: R.M.S. File #: Jermey Farm RECOMMENDATION(S): Requires Action X For information Only It is recommended that: 1. THAT Report No. TES2010 -16'be received and adopted. 2. THAT the Transportation Services Department proceeds with ditching and creating a back slope on the east side of Line 12 North, for approximately 170 metres, to eliminate any road water from draining onto Mr. Jermey's farm land. S. THAT Transportation Services monitors this ditch during heavy rains and spring thaw, and installs a new cross pipe, if warranted, to drain water from the east ditch into the west ditch in 2011, to eliminate flooding. 4. AND THAT the Director of Transportation and Environmental Services advises Mr. Jermey of Council's decision. BACKGROUND: Correspondence dated July 5, 2010 was received from Mr. Scott Jermey requesting that the Township ditch the east side of Line 12 North, south of the 15116 Sideroad, to stop road water from flowing onto his property and causing severe crop loss by flooding. �� ANALYStS� In 2000, Transportation Services constructed a new ditch along the west side of Line 12 North, from 15/16 Sideroad, south, for approximately 'A km. to the outlet ditch. This addressed the poor drainage and road flooding each spring during the thaw. To respond to Mr. Jermey's request, a site inspection was completed to shoot grade elevations to determine the length and depth of a proposed ditch, as much of the east roadside is full of large rocks and Is substantially higher than the existing elevation of the paved surface. Transportation and Environmental Services September 8, 201.0 Report No. TES2010 -16 Page 1 of 3 Page 49 of 226 Page 156 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... 9a) - Report No. TES 2010 -16,. Jerry Ball,... Upon completion of the site inspection, it was determined that the total ditch length required would be approximately 350 metres, with approximately 175 metres requiring 2.1 metres in depth of fill /stones to be removed to maintain a proper grade and take any ditch water to a sufficient outlet. Once the ditching is completed, a 500 mm culvert, sewer, complete with tees and grates, must be installed within the 175 metres of ditch for safety and liability purposes. The required time to complete this project would be approximately one week. The costs to remove the ditching material and stones, including labour, equipment, and material, would be approximately $32,000.00. During the site review, it was also determined that there was approximately 170 metres along the east side of Line 12 North where a shallow ditch existed with little, to no back slope, which would allow road water to enter Mr. Jermey s property. As it is still undecided as to the amount of water that collects in this portion of the ditch, it is suggested that the 170 metres of road ditch be reshaped and a back slope created, as that will stop any road water from entering the Jermey's land. It is also suggested to monitor this ditch during heavy rains and spring thaw to determine the amount of water that is collected. If there is water to warrant, a road crossing culvert would be installed in the spring to drain the east ditch into the existing west ditch and to maintain an elevation on the cross culvert, so as not to drain water back into the east ditch. To complete the 170 metres of ditching would be estimated at approximately $2,000,00. I�L`�►i+3LiitE Included In the 2010 ditching budget. POLICIES/LEGISLATION: Drainage Act CONSULTATIONS: Manager of Transportation Services Foreman of Transportation Services — South yard ATTACHMENTS: Correspondence from Mr. Scott Jermey dated July 5, 2010. Transportation and Environmental Services September 8, 2010 Report No. TES2010.18 Page 2 of 3 Page 50 of 226 Page 157 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... 0a) - Report No, TES 2010 -16, Jerry Ball, - LINKAGE TO COUNCIL STRATEGIC PRIORITIES: The recommendations included in this Staff Report support the following of Council's Strategic Priorities: Service Excellence — Promotion of a welcoming, courteous, and professional culture of service excellence. CONCLUSION: In conclusion, it is recommended to proceed with the 170 metres of ditching and back slope to stop any road water from draining onto Mr. Jermey's property, and to monitor this during heavy rains and during spring thaw to determine the quantities of water and if there is a need for a new cross culvert. Respectfully submitted: Jerry ��R&S. Bail, C Director of Transportation and Environmental Services SMT Approval i Comments: C.A.O. Approval / Comments: -�t Transportation and Environmental Services September 8, 2010 Report No. TES2010.16 Page 3 of 3 Page 51 of 226 Page 158 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... 9a) - Report No. TES 2010 -16, Jerry Ball; .., 12c) - Correspondence dated July 5, 2010 from Scott Jermey, re: Dra... Scott Jermey 200115-16 Side road E. R.R. ' XII.Haaftowle oat. ¢'an. KL ITO July b5, 2010 To: Mayor and Members of Council MOTION# N4q3 JUL 1 4 2010 MEETING: COUNCIL® C. OF W._© 'j f JUL b s 241to mEi r'Divr J Re. Drainage Situation on Concession 12 Oro- Medonte N. t Lot 16 f Can 13, old Oro Twp.j To all concerned, this situation has been neglected as long as can be possibly allowed. It is with great regret that 1, Soott Jermey inform the Municipality that without prompt correction of the drainage ditch adjacent my farm o n Concession 12 Oro N. Some formof action will he required onmy part. Since the purchase of this Family Farm from my parents, and prior to that this area of the farm always was a lower production area. This type of lower production level can no longer be accepted in this type of economy and reduced agricultural trends. This farm land is within some of the best within Oro - Madonte and I deserve better drainage facilities, considering the level of tax base I Pay With-in this Municipality, After further investigation into the Ontario 0rarnage Act: R.S.O. 1990 Chapter 017 Section 23 it 2 "If, from any land or road, water is artificially ca used by any means to flow upon and injure any other land or road, the land or road from which the water is caused to flow may be assessed for Injuring liability with respect to a drainage works to relieve the injury so caused to such other land or road,' With the review of the Act, and considering the long term Impact of lost revenue from poor drainage of this property it would be in the best interest of a 11 to move forward at the soonest possible convenience to rectify this situation. Further to the reduced production on my farm land, this area of roadway always has experienced spring frost heaving and numerous large potholes every year. Since the Municipality recently resurfaced this road it would be wise to repair this ditch to prevent this from continuingon a yearly basis. This is the first time I have ever made a request in the 23 years since purchasing the farm from my parents. The Municipality should take this into consideration when reviewing this issue. Thank you foryour time and consideration in this matter. Sincerely, Scott Jenn @y S Page 224 of 345 Page 52 of 226 Page 159 of 303 1 Of) - Report No. TES2012 -19, Jerry Ball, Director of Transp... 9a) - Report No. TES 2010 -16, Jerry Ball, ... ' 12c) - Correspondence dated July 5, 2010 from Scott Jermey, re: Dra... Irwin, Dou From: Irwin, Doug sent. April 30, 2010 1:A4 PM To- 'Scott Jermey' Co: Ball, Jerry Subject: RE: Excavation on Line 12N Mr. Jermey, Upon receiving your attached email, I followed up with Jerry Ball to receiving some background Your email does not contain sufficient information for me to take forward your request. Please provide a brief letter, which explains your request and why you are making the request, along with your offer to contribute funds to the project that I can place on an agenda for Council's consideration. Upon receipt of the letter, I will place the letter on an agenda for consideration. Thank you. - -- Original Message— From: Scott Jermey [mailto Sent: Aprih30, 2010 11 :00 AM To: Irwin, Doug Subject: Excavation on Line 12N Dear Sir, I am writing you fo request ditching on Line 12N. The road allowance beside my farm has a landlocked area that on a normal year' puts water onto my farm. I am requesting that the ditch on the east side of Una 12N be cleaned W fora distance of approximately 165 metres bas ide Lot 16 Cone. 13. 1 would contribute $600 dollars or the actual excavation cost, whichever is lower, towards the project. Mr. Jerry Sall and Mr, Dean Mawdsley have viewed the project and can provide you with their opinions. Thank you for your consideration. Scott Jermey Rage 225 of 345 Page 53 of 226 Page 160 of 303 10g) - Report No. TES2012 -20, Jerry Ball, Director of Transp... ' `ourr sh - of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: TES2012 -20 Council L.McNiven Meeting Date: Subject: Motion # July 11, 2012 Laurel View Subdivision (Landscapes Phase 1), Resident Request for Roll #: R.M.S. File #: Decorative Streetlights RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2012 -20 be received and adopted. 2. THAT the request to upgrade the standard streetlights in Laurel View Homes Phase 1, to decorative streetlights, be denied; 3. THAT Horseshoe Valley Lands Limited be instructed to remove the decorative lights installed in Landscapes Phase 2 A, and install the standard streetlights as approved by the Township Engineer, or contribute funds to replace the lights in Phase 1 with decorative lights; 4. AND THAT the Mr. Ron Loibl be advised of the Township's decision under the signature of the Director of Transportation and Environmental Services. BACKGROUND: Laurel View Subdivision is located in Horseshoe Valley, and is Phase 1 of the Landscapes Development. Phase 1 was built by Laurel View Homes Inc., and received final acceptance for the underground services — including streetlights, in December 2009. The streetlights installed in this phase of the subdivision are the Township standard concrete poles, with a cobra head light fixture (see Attachment A). Phase 2A of the Landscapes Development is being built by Horseshoe Valley Lands Limited. Phase 2A was approved for the Township standard streetlights to match what exists in Phase 1. The developer for Phase 2A installed decorative streetlights (see Attachment B) without approval from the Township. Transportation & Environmental Services July 11, 2012 Report No. TES2012 -20 Page 1 of 3 Page 161 of 303 10g) - Report No. TES2012 -20, Jerry Ball, Director of Transp... Other subdivisions within the Township have been approved for a specific type of decorative light (i.e. Diamond Valley) that are similar to the decorative lights installed by the developer in Phase 2A Landscapes. The cost of replacement for the Township standard light (cobra head) is approximately $1700 per light. Parts are readily available, and there are little or no delays in ordering. The cost of replacement for the decorative streetlights is $3500 per light, with an order time of 6 — 8 weeks. A resident from Phase 1, Mr. Ron Loibl, is now requesting that the streetlights in Phase 1 be upgraded to decorative lights to match those installed in Phase 2A. ANALYSIS: There are seventeen (17) lights that would require replacement in Phase 1 of the existing development. These lights were approved by and have been assumed by the Township, so no funding can be expected from the Laurel View Homes Developer. The cost to remove the existing lights and install new decorative lights would be approximately $59,500 plus HST. The decorative lights installed in Phase 2A were not approved in the engineering review process. The Developer could be required to remove the decorative lights and replace them with the standard cobra head lights that were approved for Phase 2A, and that match the lights in Phase 1. Since the Developer of Phase 2A did not have Township approval to install the decorative lights, he could be approached to contribute to the upgrade of lights in Phase 1. The Township currently has a streetlight capital reserve, but this money is held in reserve for replacement of lights that are past their life cycle, and are in need of repair. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Financial impacts of increased numbers of decorative lights include higher long term replacement costs, and the requirement for the stocking of maintenance items for the decorative lights. The cost to replace the standard lights could be financed, either through the Developer of Phase 2A, through a local improvement charge, or a combination of both. Streetlight construction can be considered under the Local Improvement Regulation. A local improvement special charge would require a petition to be signed by at least two - thirds of the owners, representing at least one -half of the value of the lots liable to be specially charged for the work. Transportation & Environmental Services July 11, 2012 Report No. TES2012 -20 Page 2 of 3 Page 162 of 303 10g) - Report No. TES2012 -20, Jerry Ball, Director of Transp... POLICIES /LEGISLATION: Ontario Regulation 586/06 Local Improvement Charges — Priority Lien Status CORPORATE STRATEGIC GOALS: Service Excellence Sustainability Financial Stewardship CONSULTATIONS: Jerry Ball — Director of Transportation and Environmental Services Stephen Patterson — AECOM Lorne Ogden — Hap Amp Elmvale Limited Paul Gravelle — Director of Finance ATTACHMENTS: Attachment A - Figure 1 - Standard Streetlight Pole and Fixture Attachment B — Figure 2 - Decorative Streetlight Pole and Fixture Email Request from Ron Loibl CONCLUSION: Staff recommends that Horseshoe Valley Lands be approached with two options. The first option would be to contribute funds to cover the cost to upgrade the standard lights in Phase 1 of the development. The second option would be to remove the decorative lights in Phase 2 A, and replace them with the standard streetlight, as approved in the engineering process. Respectfully submitted: Lisa McNiven Manager of Engineering & Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: OZ) Transportation & Environmental Services July 11, 2012 Report No. TES2012 -20 Page 3 of 3 Page 163 of 303 10g) - Report No. TES2012 -20, Jerry Ball, Director of Transp... Attachment A — Figure 1— Standard Streetlight Pole and Fixture FRONT LOT ELEVATION OF CORNER 2.40 PHOTO ELECTRIC CONTROL FACING NORTH (FISHER PIERCE CA. NO. 6660) EMERGI -LITE 'LANDMARK HORIZONTAL' LUMINAIRE - 100 WATT HIGH PRESSURE SODIUM OR REVIEWED ALTERNATIVE E 'A') CAT. NO. L2HS100A2Y120 -250 WATT(TO BE USED AT INTERSECTIONS TAPERED ELLIPTICAL ALUMINUM ARM SYLVANIA CAT. NO. RE8MA 2 C7 W 2 z W Q CONCRETE POLES TO CONFORM WITH �rM..:j „'`'- ``•';;. LATEST ISSUE OF C.S.A. STANDARD - A14.1 'CONCRETE POLES' U Q D_ m o CROSS SECTION n 100mm x 175mm HANOHOLE AND E COVER PLATE FACING SIDEWALK E O O GRADE 450mm NATIVE BACKFILL 0 2 - 50mm x 100mm APERTURES 0 r CRUSHED LIMESTONE COMPACTED TO 100% PROCTOR DENSITY 75mm 75mm -. _ -_ Page 164 of 303 1 10g) - Report No. TES2012 -20, Jerry Ball, Director of Transp... Attachment B — Figure 2 — Decorative Streetlight Pole and Fixture �s ocre8va ea hf}tt� - - Apgdli:aliana The Springdale DenaraWa f>l"O.Mot to tireign#d with the phoh -)mabU parinrnaness and mrdtttrnanoe IWAUres l°rprLidIAM UIMSY and Rsvatioptcrs d vmand. Ihs etkt OV# sprnranne arnf preCISfan ConetrotdIo t dug- MOM tlke strealxeape of any mramwiay O; ,�i i k aau O member Logia ?PAtr, 1; 3t$djll t— ath, 4t �4u04OA9 StN mpro 0% NOR- wry.ffiyt4h Citnit- 2Stlt+�l(tk? 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P1re inek kra ';tft" S�u M vai luep Ow. #a Vottlwpwola, tmwaEjwwV. Page 165 of 303 10g) - Report No. TES2012 -20, Jerry Ball, Director of Transp... McNiven, Lisa From: Ball, Jerry Sent: Thursday, July 05, 2012 9:07 AM To: McNiven, Lisa Subject: FW: Apr 24 / FW: Street lights in Landscapes / Ron L Q Apr 19, 2012 Jerry Ball Director Transportation & Environmental Services Township of Oro - Medonte From: Coutanche, Mel Sent: Tuesday, April 24, 2012 8:24 AM To: Gravelle, Paul Cc: Irwin, Doug; Ball, Jerry; Dunn, Robin; Coutanche, Mel; Hughes, Harry Subject: Apr 24 / FW: Street lights in Landscapes / Ron L Q Apr 19, 2012 Hi Paul / plse see below * * ** Mr. Loibl is lokking for a formal answer. I verbally advised him of Jerry's input on Saturday, Apr 21. And I promised to get a more official answer early this week. I'm not sure of all the Policy items (percent of residents who need to approve, length of time period to pay, etc.) Can we get this to Mr. Loibl? TX much Mel * * * * * ** Mel Coutanche Councillor Ward 1 Township of Oro - Medonte From: Ball, Jerry Sent: April 20, 2012 8:44 AM To: Coutanche, Mel Subject: RE: Street lights in Landscapes / Ron L Q Apr 19, 2012 Mel Would these residents agreed from their discussions to pay for all cost associated to upgrade these shoddy lights that they now have. Jerry Ball Director Transportation & Environmental Services Township of Oro - Medonte Page 166 of 303 10g) - Report No. TES2012 -20, Jerry Ball, Director of Transp... From: Coutanche, Mel Sent: Friday, April 20, 2012 7:06 AM To: Ball, Jerry Cc: Dunn, Robin; Leigh, Andria; Irwin, Doug; . Council Subject: FW: Street lights in Landscapes / Ron L Q Apr 19, 2012 Hi Jerry Below * ** is part of a messgage rec'd from Ron Loibl (Landscapes /Laurelview Phase I) Can we give him an answer? TX Mel * * * * * * * * * * ** Mel Coutanche Councillor Ward 1 Township of Oro - Medonte From: Ron Loibl [rloibl @sympatico.ca] Sent: April 19, 2012 3:26 PM To: Coutanche, Mel Subject: Street lights in Landscapes I want to quickly ask your opinion on the new streetlights that Mr. Bouville is using. They look fantastic compared to the shoddy lights we have. I've been approached by a large group of neighbours to inquire the implications of having our lights be the same as Mr. Bouvilles. This would add symmetry to the neighbourhood. I would appreciate any thoughts, thanks in advance Ron Loibl Page 167 of 303 1 Oh) - Report No. TES2012 -022, Jerry Ball, Director of Trans... W wrxshi- of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: TES2012 -22 COUNCIL Lisa McNiven Meeting Date: Subject: Motion # July 11, 2012 Water Service Connection Agreement for Mr. Smockum Roll #: R.M.S. File #: 434601000934400 RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2012 -22 be received and adopted. 2. THAT the Township of Oro - Medonte enters into a Water Service Connection Agreement with Mr. Smockum for #169 Lakeshore Road West. 3. THAT the Clerk prepares a By -law for Council's consideration. 4. AND THAT Mr. Smockum is notified of Council's decision. BACKGROUND: Mr. Smockum recently built a home at #169 Lakeshore Road West. The existing well at that location is of poor water quality and quantity. Mr. Smockum has requested to be connected to the Harbourwood water system. ANALYSIS: 71 The connection of the lot to the Harbourwood water system would have no negative effect on the Municipal water system. Staff will work with the owners to provide direction on the location and specifications for the water service. Mr. Smockum is aware that he will be responsible for all costs incurred for the connection to the Harbourwood water system, including the installation of a water meter, and any subsequent repairs of the service on private property. Environmental Services staff has no concerns with the installation of the water service on the Harbourwood system. Transportation and Environmental Services Report No. TES2012 -22 July 11, 2012 Page 1 of 2 Page 168 of 303 1 Oh) - Report No. TES2012 -022, Jerry Ball, Director of Trans... FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: N/A PO LICIEWLEGISLATI ON: N/A CORPORATE STRATEGIC GOALS: Safe & Healthy Community — promoting safe drinking water, Service Excellence — providing municipal servicing, Financial Stewardship — increasing the number of users for this small Municipal water system. CONSULTATIONS: Foreman of Environmental Services ATTACHMENTS: 771 Water Service Connection Agreements for #169 Lakeshore Road West, in triplicate CONCLUSION: It is recommended that the Township of Oro - Medonte enters into a Water Service Connection Agreement with Mr. Smockum for #169 Lakeshore Road West, in the Harbourwood water system. Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval / Comments: �4 Transportation and Environmental Services Report No. TES2012 -22 C.A.O. Approval / Comments: July 11, 2012 Page 2 of 2 Page 169 of 303 WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate, this day of , 2012. BETWEEN: MR. GARY SMOCKUM Hereinafter referred to as the "Registered Owner" - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter referred to as the "Municipality" A description of the land affected by this Agreement is as follows: Conc. 7 Plan 967 Lot 62 Roll # 4346 - 010 - 009 -34400 Municipal Address: 169 Lakeshore Road West Township of Oro - Medonte County of Simcoe The Municipality has entered into this Agreement on the day of , 2012. The Registered Owner agrees to comply with all the terms and conditions as set out in the Corporation of the Township of Oro - Medonte By -law No. 2009 -082 (a By -law to regulate Municipal Water Systems within the Township of Oro - Medonte) and the "Water" Schedule of the Township's Fees and Charges By -law attached hereto. The Registered Owner acknowledges and agrees that all costs to connect to the municipal water system shall be at their cost, including, but not limited to, all labour, material and water meter. The Registered Owner acknowledges and agrees that future repairs or upgrades to the water service line located on private property are the responsibility of the Registered Owner. The Registered Owner acknowledges and agrees that the Township of Oro - Medonte does not guarantee water pressure and that either now or in the future, the Registered Owner may be required to install and maintain equipment to satisfy pressure. Registere wn r. Gary Smockum THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Harry Hughes, Mayor Doug Irwin, Clerk 11 a) - Councillor Coutanche re: Lake Simcoe Region Conservat... 2012 LSRCA Conservation Awards - Celebrating Watershed Heros :: Lake Simcoe Regio... Page 1 of 2 text format Search f�;l I* * We- I INerr 1-4ft� Permits & Reaulations I Conservation Areas & Recreation I Maps Change text size: A A Home 2012 Conservation Awards - Celebrating Watershed Heroes About Us Each year we honour individuals, businesses or groups who make small changes within the Lake j Conservation Education �rt52YVdl Simcoe watershed that add up to big differences -one step at a time. 9� y Programs & Services Planting some trees here, improving a stream bank there, creates a better environment that is Reports & Studies healthier for us and all the creatures we share it with. R Landowner Assistance�a The Lake Simcoe Region Conservation Authority's (LSRCA) annual Conservation Awards How to Help celebrate these 'Watershed heroes' - the individuals and groups who demonstrate that by working together, we can find a true sense of balance in our watershed, where human needs can be satisfied without sacrificing our Jobs at LSRCA natural environment. Accessibility Do you know a Watershed Hero? Nominate them today! • Individuals or groups doing good work to improve the environment in the Lake Simcoe watershed are eligible for nomination. • Nominees do not have to live within the Lake Simcoe watershed. • Award categories include: Water Conservation, Soil Conservation, Education, Media Recognition, Conservation Award of Merit, Ernie Crossland Young Conservationist and the George R. Richardson Conservation Award of Honour. • Nominations are based on conservation projects completed between August 2011 to July 2012 with the exception of those nominated for the George R. Richardson Conservation Award of Honour as it is a lifetime achievement award. • Anyone can nominate a Watershed Hero. Download and submit the Award Nomination Form lid (tillable PDF) or contact Dana Eldon, Community Relations Specialist by email at d.eldon(a)LSRCA.on.ca or by phone at 905 -895 -1281 ext. 242. • Nomination Deadline is Friday, August 10, 2012. • The awards ceremony is being held on Thursday, November 1, 2012 at Madsen's Garden & Greenhouses in Newmarket. Award Categories: Water Conservation Award Open to individuals and groups who, during the eligible period, completed a project that improves water quality and wildlife in the Lake Simcoe watershed. Examples: restoring wetland habitat, minimizing runoff, planting buffer strips, etc. Soil Conservation Award Open to individuals and groups who, during the eligible period, completed a project that improves soil, vegetation and wildlife in the Lake Simcoe watershed. Examples: planting cover crops, windbreaks, reforestation projects, etc. Education Award Open to individuals and groups who, during the eligible period, delivered an innovative environmental education program or service to schools, students, or the community at large. Media Recognition Award Open to individuals and groups who, during the eligible period, provided significant media coverage of issues of environmental significance in the Lake Simcoe watershed. Conservation Award of Merit : / /www.Isrca.on.ca /news /2012 /conservation awards 2012 7/4/2012 Page 171 of 303 11 a) - Councillor Coutanche re: Lake Simcoe Region Conservat... 2012 LSRCA Conservation Awards - Celebrating Watershed Heros :: Lake Simcoe Regio... Page 2 of 2 Open to individuals and groups who, during the eligible period, demonstrated leadership in conservation by implementing or financing the most significant environmental projects of the year within the Lake Simcoe watershed. Ernie Crossland Young Conservationist Award Open to individuals and groups that are 30 years of age or younger and are involved in a significant leadership role in a conservation project or with a conservation -based group or organization. The work completed must be volunteer work and not part of a paid position. George R. Richardson Conservation Award of Honour Open to individuals and groups who have demonstrated a lifetime commitment to improving the environmental health of the Lake Simcoe watershed. As this is a lifetime achievement award it can only be presented once to an individual or group. F rs I kx*¢5345ipd -W]p fr 4-1 hgfFxgvhvydwhq ip —I 4-4-1 yR Wd—d I/f'r {fr ;5 /Whz p dinhftV Q1/ip6 \#7[4 *380;< S; 4# : / /www.Isrca.on.ca /news /2012 /conservation awards 2012.php 7/4/2012 Page 172 of 303 11 b) - Mayor H.S. Hughes, re: The Queen's Diamond Jubilee Me... Stanton Announces Diamond Jubilee Panel and Call for Nominations March 19, 2012 Simcoe North M.P. Bruce Stanton announced the membership of the Simcoe North Advisory Panel on the Queen's Diamond Jubilee Medal, and put out the call for nominations for the allotment of 30 medals being provided to Members of Parliament. In order to ensure that the most deserving nominations receive the prestigious honour of the Diamond Jubilee Medal, M.P. Stanton established the Simcoe North Advisory Panel on the Queen's Jubilee Medal to review all nominations. The Panel, which Stanton will chair in a non - voting capacity, has seven other members: Allan Vallee, Anita Dubeau, Carey Moran, Jane Ball, Paul Delaney, Robert Douglas and Steve Clarke. To nominate someone for Queen Elizabeth II's Diamond Jubilee Medal, please complete the nomination form available at www.brucestanton.ca. A backgrounder with an overview of the Diamond Jubilee Medal program, eligibility criteria and contact information is also available on the site. All nominations must be received by June 30, 2012. For more information, please contact: James Nicol Executive Assistant Office of Bruce Stanton, M.P. Simcoe North bruce.stanton.c1 a @parl.gc.ca (705) 327 -0513 Page 173 of 303 12a) - Announcements of Interest to the Public: 1. Oro - Medonte F... Oro- Medonte Fire &Rescue Ice Floe Slo -Pitch Tournament Oro Ball Diamonds (behind Oro Arena, Hwy 11) Saturday, July 14, 2012 - - - - -- one day only---- - Cost: only $220 /team Proceeds to Rescue Team Re; March 9th Ice Water Rescue All carded umps SPN Provincial Qualifier Provincial Prizes Contact: Mike Borrelli 705 - 795 -9388 Co -Ed Divisions D & E--- - Men "s E -- -- ladies' E LIMITED SPACES AVAILABLE Page 174 of 303 12a) - Announcements of Interest to the Public: 1. Oro - Medonte F... 2. The honour of your presence is requested at Carley Community Hall's Centennial Celebration and Official Recognition Event of the Ontario Trillium Foundation grant Carley Community Hall (formerly Carley School) turns ioo years old this year. In partnership with the Eady - Grenard Women's Institute, the Hall received an Ontario Trillium Foundation grant in late 2011. This generous grant permitted extensive renovations to be performed so that recreational programming and social events can be put in place year round to benefit people of all ages in Carley and the surrounding area. We Saturday, August 18, 2012 Time Registration: 12:30 p.m. Ribbon Cutting and Speeches: 1:oo p.m. Please feel free to stay after the formal events for a barbecue, cake and refreshments, historical artifacts, and community fellowship. RSVP by June 28 Carley Community Hall is located at 396 Warminster if you plan to attend' Sideroad, between Line 8 and Line 9 (north of Vickie at 705- 835 -3637 Horseshoe Valley Road) in beautiful Oro - Medonte Township. Page 175 of 303 12b) - Nottawasaga Valley Conservation Authority, minutes of... °e NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS 05/12 MINUTES �Ai}pr1. F Date: Friday May 25, 2012 Location: Utopia Hall, 8396 6th Line, Utopia Ont. Present: Chair: Walter Benotto Town of Shelburne 2"d Vice Chair: Darren White Township of Melancthon Members: Gail Ardiel Town of the Blue Mountains Mary Brett Township of Adjala Tosorontio Daniel Davidson Town of Innisfil Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Ralph Hough Township of Oro - Medonte Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Brent Preston Township of Clearview Perry Ritchie Township of Springwater Alicia Savage Township of Clearview Michael Smith Township of Essa George Watson Town of Wasaga Beach Percy Way Township of Amaranth Rick Webster Township of Springwater Keith White Township of Essa Regrets• 1s' Vice Chair: Nina Bifolchi Town of Wasaga Beach John Crawford Township of Oro- Medonte Brian Jackson City of Barrie Joan Sutherland Town of New Tecumseth Staff Present: Wayne Wilson, CAO /Secretary- Treasurer, Susan Richards, Director of Corporate Services Chris Hibberd, Director of Planning Kristin Nyborg, Planning and Regulations Technician Glenn Switzer, Director of Engineering and Technical Services Dave Featherstone, Manager Watershed Monitoring, Ryan Post, Hydrogeologist /SWP Coordinator Stephanie Rivest, Water Resources Technologist Byron Wesson, Director of Land Operations and Stewardship Services Adam Scott, Manager Lev1, Lands and Forestry Recorder: Laurie Barron, Executive Assistant Page 176 of 303 12b) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 05/12 25 May, 2012 Page 2 of 5 1. CALL TO ORDER Chair Benotto called the meeting to order at 9:00 a.m. 2. MOTION TO ADOPT AGENDA RES #1: MOVED BY: Bob Marrs SECONDED BY: Daniel Davidson RESOLVED THAT: The Agenda for Board of Directors Meeting #05/12 dated 25 May, 2012 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION Michael Smith, member representing the Township of Essa, declared a pecuniary interest on Item #10 as he has purchased trees through the forestry program and is named in the financial statements. He did not vote or participate in the discussion. 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 04/12 dated 27 April, 2012. RES #2: MOVED BY: Daniel Davidson SECONDED BY: Bob Marrs RESOLVED THAT: the Minutes of the Board of Directors Meeting 04/12 dated 27 April, 2012 be approved. Carried; 5. BUSINESS ARISING FROM MINUTES None noted STAFF REPORTS 6. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES AND THE MANAGER, LEVEL 1, LANDS, OPERATIONS & FORESTRY • Emerald Ash Borer Awareness and Proclamation RES #3: MOVED BY: Paul McQueen SECONDED BY: Michael Smith RESOLVED THAT: that the NVCA support the draft proclamation highlighting the need for additional resources to prepare for the spread of the Emerald Ash Borer and that this resolution be distributed to all applicable Federal and Provincial Government Ministries. Carried; Page 177 of 303 12b) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 05/12 25 May, 2012 Page 3 of 5 7. REPORT OF THE DIRECTOR OF PLANNING AND THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES • Appointment of Officers Under the Conservation Authorities Act RES #4: MOVED BY: Michael Smith SECONDED BY: Paul McQueen RESOLVED THAT: Kristin Nyborg be appointed as an officer for NVCA as per Section 10 of Ontario 172/06; Section 28(1)(d) of the Conservation Authorities Act; and FURTHERMORE THAT: Adam Scott be appointed as an officer for the NVCA as per R.R.O. 1990 Regulation 127; Section 29 of the Conservation Authorities Act. Carried; S. REPORT OF THE DIRECTOR OF PLANNING • Permits For Ratification for the Period April 18, 2012 to May 16, 2012. RES #5: MOVED BY: Mike Edwards SECONDED BY: Paul McQueen RESOLVED THAT: the Permits /Approvals issued by staff for the period April 18, 2012 to May 16, 2012 be approved. Carried; 9. REPORT OF THE HYDROGEOLOGIST /SOURCE PROTECTION COORDINATOR AND THE DIRECTOR OF ENGINEERING • Memorandum of Understanding between NVCA and the Lake Simcoe Region Conservation Authority concerning Technical and Administrative Support to the Source Water Protection Planning Initiative. RES #6: MOVED BY: Kevin Lloyd SECONDED BY: Gail Ardeil WHEREAS: staff have received and reviewed the Memorandum of Understanding between NVCA and the Lake Simcoe Region Conservation Authority concerning Technical and Administrative Support to the Source Water Protection Planning Initiative dated May 2, 2012; therefore BE IT RESOLVED: that the NVCA Chair and CAO, Secretary- Treasurer be authorized to enter into an agreement with the Lake Simcoe Region Conservation Authority for the Memorandum of Understanding dated May 2, 2012. Carried; Page 178 of 303 12b) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 05/12 25 May, 2012 Page 4 of 5 10. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE CAO /SECRETARY - TREASURE R Financial activity report summary to April 30, 2012 a) Accounts Receivable Summary as at April 30, 2012 RES #7: MOVED BY: George Watson SECONDED BY: Daniel Davidson RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at April 30, 2012 in the amount of $1,664,155.94 including Planning items of $1,220,021.36 Carried; b) Summary of Disbursements for the month of April, 2012 RES #8: MOVED BY: George Watson SECONDED BY: Daniel Davidson RESOLVED THAT: The Chair be authorized to approve disbursements as at April 30, 2012 in the sum of $349,139.54 including wages (net of withholdings) of $120,772.39 Carried; c) Statement of Operations for Period Ending April 30, 2012 RES #9: MOVED BY: Rob Keffer SECONDED BY: Ralph Hough RESOLVED THAT: The Combined Statement of Operations Program Summary as at April 30, 2012 be received. Carried; 11. REPORT OF THE CAO /SECRETARY TREASUER 11.1 Conservation Authority Reserve Comparison RES #10: MOVED BY: Perry Ritchie SECONDED BY: Rick Webster RESOLVED THAT: The Conservation Authority reserve comparison report be received for information. Carried; 11.2 NVCA 2012 -2014 Business Plan RES #11: MOVED BY: Perry Ritchie SECONDED BY: Rick Webster BE IT RESOLVED THAT: the Board of Directors receive the Draft 2012 to 2014 Business Plan update presentation and direct staff to make amendments as per Board Direction. Carried; 12. NEW OR UNFINISHED BUSINESS None noted 13. CORRESPONDENCE (a) County of Simcoe letter to Hon. Michael Gravelle, Minister of Natural Resources dated March 15/12 re: Funding Model for Conservation Authorities Page 179 of 303 12b) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 05/12 25 May, 2012 Page 5 of 5 (b) Conservation Ontario letter to Hon. Keith Ashfield, Minister of Fisheries and Oceans dated March 23/12 re: Potential Amendments to the Fisheries Act and Species at Risk Act. (c) Otonabee Conservation letter to MPP Jeff Leal, Peterborough dated April 30/12 re: Potential Changes to Ministry of Natural Resources functions. (d) Township of Springwater dated April 20/12 re: NVCA Weighted Vote. (e) Fisheries and Oceans Canada press release dated April 24/12 re: Harper Government Commits to the Responsible Protection and Conservation of Canada's Fisheries. (f) Fisheries and Oceans Canada press release April 2012 re: Responsible protection and Conservation of Canada's Fisheries. (g) Barrie Examiner May /2012 - In search of salamanders - Dave Featherstone, NVCA Manager of Watershed Monitoring. (h) Simcoe.com dated MAY 8/12 re: residents reject Manhattan plans - Bear Creek Wetland neighbours. (i) Barrie Examiner May 8/12 re: Bear Creek Wetlands neighbours came to its defense. RES #12: MOVED BY: Alicia Savage SECONDED BY: Brent Preston RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; RES #13: MOVED BY: Brent Preston SECONDED BY: Alicia Savage RESOLVED THAT: this meeting adjourn at 11:05 a.m. to meet again at the call of the Chair. Walter Benotto, Chair Wayne R. Wilson, CAO/ Secretary- Treasurer Approved this 22nd day of June , 2012 Carried; Page 180 of 303 12b) - Nottawasaga Valley Conservation Authority, minutes of... Nottawasaga Valley Conservation Authority ys� 04 HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING - No. 6/12 - Jun. 22, 2012 NVCA TO PLANT LIVING SNOW FENCES WITH DUFFERIN COUNTY AND GRCA The Board authorized staff to work in partnership with the County of Dufferin and the Grand River Conservation Authority (GRCA) to deliver the Living Snow Fence Program. The program developed out of a 2011 partnership between the NVCA and the Ministry of Transportation in which 350 larger potted trees were planted on private land alongside Highway 10 south of Primrose. The County of Dufferin has been working towards implementing a roadside tree planting program with private landowners for the past several years, and expressed interest in a partnership with the NVCA and the GRCA. NVCA staff will be contracted to design and plant the living snow fences as per direction from the County of Dufferin. Living snow fences are more cost - effective than traditional snow fences as they are more durable, estimated to perform for up to 80 years. Snow fences can save lives by reducing blowing snow and debris across roadways, thus improving road safety and reducing road closures, road maintenance and salt use. Unlike plastic fencing, living snow fences provide multiple benefits to roadside farms and create wildlife habitat. BOARD APPROVES INCREASED RESERVE FUND TARGET Since experiencing a deficit almost 15 years ago, the NVCA has endeavoured to build and maintain adequate reserve funds to cover significant unexpected expenses. This is an important aspect of sound financial management considering the unpredictability and instability of funding sources such as government grants and user fees. Through careful fiscal planning, the NVCA has built reserves of approximately 25% of the 2012 budget. NVCA staff conducted a survey of Conservation Authority financial reserves to help determine an optimal level of reserve funds. The board reviewed this information and authorized staff to bring forward a 2013 business plan with a reserve target of 25- 30% of the overall budget. NVCA APPROVES 2012 -2014 BUSINESS PLAN A draft three -year business plan was presented to the Board in detail at the March and April meetings for review and input. The final amended plan was approved at the June meeting. The Board also resolved that the business plan for 2013 -2015 should be prepared and approved in the fall of 2012, prior to the preparation and approval of the 2013 budget. 1 Page 181 of 303 12b) - Nottawasaga Valley Conservation Authority, minutes of... The Board also passed a resolution to review the status of the consultant's recommendations brought forward as a result of the 2010 Planning Program review, including setting implementation priorities. NVCA SUPPORTS PROPOSED GREAT LAKES PROTECTION ACT, BILL 100 On June 6, 2012, the Minister of the Environment announced the release of "An Act to protect and restore the Great Lakes -St. Lawrence River Basin ", Bill 100, to be known as the Great Lakes Protection Act (GLPA) The purpose of this Act is to protect and restore the ecological health of the Great Lakes -St. Lawrence River Basin, and to create opportunities for individuals and communities to become involved in that work. Conservation Ontario is coordinating a review of this proposed legislation on behalf of the 36 Conservation Authorities. The board approved a motion for the NVCA to provide its overall general support for the GLPA. NVCA staff will work closely with Conservation Ontario staff in providing a coordinated and detailed review of the proposed legislation - including CA mandate and budget implications - for consideration of the Province, consistent with the Environmental Registry review requirements. The Board also passed a motion to ensure that all costs associated with the proposed legislation, including staff labour, would be covered by the Provincial and /or Federal Governments. JULY MEETING SCHEDULED The Chair called for a meeting of the Board to be added to the calendar, to take place on July 27 at 9 a.m., location TBD. Future meetinas and events: Board Meeting 7/12 -July 27, 2012 -gam For more information, contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479 ext. 225 wwilson @nvca.on.ca Page 182 of 303 2 12c) - Minutes of Lake Simcoe Region Conservation Authority ... Lake Simcoe Region BOARD OF DIRECTORS' MEETING conservation authority NO. BOD -05 -12 — Friday, May 25th 2012 LSRCA Board Members Present: Mayor V. Hackson, Chair Deputy Mayor B. Drew, Vice -Chair Councillor M. Baier Regional Councillor J. Ballinger Regional Councillor D. Bath Mr. E. Bull Councillor D. Crake Mayor G. Dawe Councillor A. Eek Councillor D. Evans(for M. Coutanche) Councillor K. Ferdinands Mayor R. Grossi Councillor B. Haire Councillor J. O'Donnell Councillor B. Ward Regrets: Councillor G. Campbell Councillor M. Coutanche Councillor P. Craig Councillor D. Kerwin Mayor A. Orsi City of Barrie 70 Collier Street Barrie, ON MINUTES LSRCA Staff Present: D. G. Wood, Chief Administrative Officer B. Kemp, General Manager, Conservation Lands J. Kane, A /General Manager, Corporate & Financial Services M. Walters, General Manager, Watershed Management R. Jarrett, General Manager, Communications and Education R. Baldwin, Director, Planning and Development Services P. Davies, Manager, Watershed Stewardship G. Casey, Coordinator, Board /CAO, Projects & Services Guests: Mayor T. Clayton, Township of Brock B. Love, Heritage Lake Simcoe M. Mossman, Heritage Lake Simcoe M. Brantes, Heritage Lake Simcoe A. & G. Crawford, Residents, Town of East Gwillimbury W. Bonhaven, Resident, Queensville W.M. Pludra, Resident, Queensville P. Warder, Resident, Beaverton E. Buckstein, Resident, Beaverton C. Ductow, Resident, Beaverton R. Goodfellow, Resident, Queensville C. Lumley, Resident, Queensville E. Mahoney, Region of York D. Kostopoulos, Region of York J. Holland, Resident, City of Barrie DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. II. APPROVAL OF THE AGENDA Moved by: D. Bath Seconded by: G. Dawe BOD- 064 -12 RESOLVED THAT the content of the Agenda for the May 25th, 2012, meeting of the Board of Directors be approved as printed and circulated. CARRIED III. ADOPTION OF THE MINUTES (a) Board of Directors Moved by: B. Drew Seconded by: J. Ballinger BOD- 065 -12 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD -04 -12 held on April 27th, 2012, be approved as printed and circulated. CARRIED Page 183 of 303 12c) - Minutes of Lake Simcoe Region Conservation Authority ... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -12 May 25th 2012 - Minutes Page 2 of 8 (b) Conservation Ontario Moved by: A. Eek Seconded by: D. Crake BOD- 066 -12 RESOLVED THAT the meeting minutes from the April 12th, 2012, meeting of Conservation Ontario Council be received. CARRIED IV. ANNOUNCEMENTS (a) Journal of Great Lakes Research CAO Gayle Wood announced that LSRCA's Limnologist, Dr. Brian Ginn, was recently recognized for the article he wrote on aquatic plants that was published in the Journal of Great Lakes Research. Dr. Ginn's article was ranked as one of the top 25 most cited articles in the Journal — cited 95 times. In addition, Dr. Ginn has received requests from researchers in Africa, Europe, South America and the US looking for more information on his study and the work he is doing. Chair Hackson, on behalf of the Board, congratulated Dr. Ginn. (b) Durham Environmental Advisory Committee — Environmental Achievement Awards CAO Gayle Wood announced that LSRCA received the "Jessica Markland Partnership Award" which recognizes the cooperative efforts of those who strive to enhance the environment by building partnerships with the public, community and private interests. LSRCA was nominated by the Township of Brock for the work undertaken along the Beaver River Trail. In addition, the Lake Simcoe Conservation Foundation was also recognized as a partner in the Beaver River Trail project. Chair Hackson formally accepted the award on behalf of LSRCA. (c) Simcoe County Regional Science & Technology Fair CAO Gayle Wood advised that LSRCA participated in the annual Simcoe County Regional Science and Technology Fair, providing a $100 prize donation. The LSRCA award was presented to Grace McLachlin, a Grade 8 student from Maple Grove Public School for her project "Redesigning Storm Water Ponds with Wildlife in Mind ". (d) Delegation from ChongQing Water Resource Bureau, China Conservation Ontario has asked LSRCA to host a delegation from ChongQing Water Resource Bureau to share experiences related to projects such as the Maskinonge River Recovery Project. The delegation is expected to visit in mid -June, 2012 and will be hosted by LSRCA Stewardship Team. V. DEPUTATIONS There were no Deputations scheduled for this meeting. VI. HEARINGS There were no Deputations scheduled for this meeting. Page 184 of 303 12c) - Minutes of Lake Simcoe Region Conservation Authority ... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -12 May 25th 2012 - Minutes Page 3 of 8 VII. PRESENTATIONS (a) Heritage Lake Simcoe Proposal Ms. Barbara Love and Ms. Marj Mossman, representing the Heritage Lake Simcoe Committee, provided a presentation to the Board requesting LSRCA Board support of the initiative to have Lake Simcoe designated as a Heritage Lake. The Board commended the presenters on their presentation and made the following comments: • Concern that this designation could replicate what the Conservation Authority is currently doing. There is a great concern related to the health and status of Lake Simcoe. Enormous strides are currently being made through Source Water Protection. • Concern with the term "Heritage" as linked to "Heritage Homes' — could be problematic. • In response to a question related to generating new legislation /regulations should Lake Simcoe be designated a "Heritage Lake ", the Board was advised that the current legislation and regulations will remain in place. • Town of Innisfil was one of the first municipalities to support this initiative and the community is very engaged and this provides the opportunity for further engagement and education. The affect on tourism is very encouraging as it provides great recognition for the Lake; more festivals and fairs resulting in greater awareness and tourism dollars for the area. It is hoped that other municipalities will get on board and support this proposal. • The Board suggested involving the watershed MPPs to move this initiative forward. The presenters responded that the proposal requires community engagement as well. • Some concern that this designation will encourage further development around the Lake. While it is an interesting idea, cannot yet fully embrace the concept. • If this proposal is endorsed today, will there be further implications on the Lake that would need to be dealt with (ie regulations)? CAO responded that no, there would not be further regulations. Both the Grand River and the Humber River have been designated "Heritage Rivers" which has not resulted in further regulations. This is not about the work of LSRCA, it is a multi - layered approach to bring awareness to Lake Simcoe. The legislation and regulations which are currently in place will remain. Understand the concept for today however, this could change tomorrow. The concern is not around endorsing the proposal; the concern is related to the term "heritage" which may cause issues in the future. The presenters responded that the program has been in place since 1984 and they are not aware of any changes to date. Vice Chair Bobbie Drew advised that based on the comments of the Board it is fair to say that the Board is not in a position to make a decision on this matter. V/C Drew recommended that staff prepare a Staff Report for the June meeting that will include information to address the comments of the Members and provide a recommendation for consideration and /or approval. Moved by: B. Drew Seconded by: M. Baier BOD- 067 -12 RESOLVED THAT the presentation provided by Barbara Love and Marj Mossman, representing the Heritage Lake Simcoe Group, be received for information; and FURTHER THAT staff provide a report to the Board at their June 22nd meeting for consideration. CARRIED Page 185 of 303 12c) - Minutes of Lake Simcoe Region Conservation Authority ... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -12 May 25th 2012 - Minutes Page 4 of 8 (b) Upper York Sewage Solutions The Board received a presentation from Ms. Erin Mahoney, Commissioner, Environmental Services and Daniel Kostopoulos, Director, Capital Planning and Delivery, York Region, related to the Upper York Sewage Solutions. The purpose of this presentation was to provide a project status update. The Board provided the following comments: • Question the comment that the UYSS process is not consensus based; does not require complete consensus to move the process forward. Ms. Mahoney responded that all feedback received is considered however the Minister has directed that the process does not require complete consensus to move the project forward. • Very unsettled feelings in relation to the treated sewage being discharged into Lake Simcoe. There is not enough education /information being shared with the public regarding what a sewage treatment plant does. Very serious concerns are being raised in the community around pharmaceuticals. Are these being dealt with prior to the discharge to the Lake? Ms. Mahoney responded that the issue of pharmaceuticals and personal care products has been raised throughout this process and advised that the proposed technology to be used has the highest level of removal. Studies have shown that the current levels of such products in the water supply are not critical. • Remains a misunderstanding with the public around this project. Requires better communication from the project team. Ms. Mahoney responded that they recognize and understand the fears and in order to address these they are undertaking extensive public consultation sessions. Will have an active role in the Town of East Gwillimbury and will be providing more opportunity for the public to have discussions. • How is the phosphorous being reduced? Ms. Mahoney responded that the facility will treat the effluent being discharged to a high level of purity. The quality of the discharge will be, in the project team's opinion, of much higher quality that the water in the Lake today. Chair Hackson, on behalf of the Board, thanked the presenters. Staff advised the Board that a review of all technical reports is currently underway and a Staff Report, providing further information including a recommendation from staff, will be provided for the June 2012 meeting. Moved by: B. Drew Seconded by: G. Dawe BOD- 068 -12 RESOLVED THAT the presentation provided by Erin Mahoney and Daniel Kostopoulos of York Region related to the Upper York Sewage Solutions be received. CARRIED VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified Agenda Items 1, 3, 6, 7, 8 and 9 for separate discussion. Page 186 of 303 12c) - Minutes of Lake Simcoe Region Conservation Authority ... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -12 May 25th 2012 - Minutes Page 5 of 8 IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: B. Ward Seconded by: E. Bull BOD- 069 -12 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 2. Correspondence BOD- 070 -12 RESOLVED THAT the correspondence listed in the Agenda as Items 2 (a) through (d) be received. 4. Budget Status Update BOD- 071 -12 RESOLVED THAT Staff Report No. 31- 12 -BOD regarding the Authority Budget Status for the four month period ending April 30th, 2012, be received. 5. Non - Government Grant Policy BOD- 072 -12 RESOLVED THAT Staff Report No. 32- 12 -BOD regarding the Non - Governmental Grant Submission Policy be received and approved. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 In response to a question from Councillor Baier, the General Manager, Watershed Management provided clarification related to the permits listed under the Town of Innisfil. BOD- 073 -12 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received. 3. Monthly Communications Update The General Manager, Communications and Education advised that staff have revised the format of the Monthly Communications Update to include upcoming LSRCA community events. BOD- 074 -12 RESOLVED THAT the Monthly Communications Update — Summary, for the period April 1 to 30, 2012, be received for information. 6. LEAP — 2011 Project Update The Manager, Watershed Stewardship provided an overview of Staff Report No. 34- 12 -BOD advising that a total of 214 new projects were completed with grant funding through LEAP which included projects such as, but not limited to, upgrading septic systems(96 projects); planting trees and shrubs(27 projects); decommissioning unused water wells(52); managing milk house waste(1). Staff also advised that a review of the current LEAP is underway to ensure the program remains effective and to strengthen LSRCA's position to secure external funding. It is expected that a refined program will be re- launched in 2013. Page 187 of 303 12c) - Minutes of Lake Simcoe Region Conservation Authority ... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -12 May 25th 2012 - Minutes Page 6 of 8 Moved by: A. Eek Seconded by: M. Baier BOD- 075 -12 RESOLVED THAT Staff Report No. 34- 12 -BOD regarding the Landowner Environmental Assistance Program(LEAP) be received for information. CARRIED 7. Lake Simcoe Clean Up Fund (LSCUF) The Board received Staff Report No. 35- 12 -BOD regarding LSRCA's participation in Environment Canada's Lake Simcoe Clean Up Fund. Over the course of the program, 2008 -2012, LSRCA completed 66 projects in the Lake Simcoe watershed — 16 Science and Research projects and 50 Environmental Restoration projects. The total approximate cost for these projects was $12M of which $5.8M was funded through the LSCUF. While the funding program has now concluded, the recent federal budget announcement included continued funding for Lake Simcoe and staff are currently awaiting further information in this regard. Moved by: J. O'Donnell Seconded by: B. Haire BOD- 076 -12 RESOLVED THAT Staff Report No. 35- 12 -BOD which provides a final overview related to the Lake Simcoe Region Conservation Authority's participation in the Federally run program — Lake Simcoe Clean Up Fund, be received for information. CARRIED 8. 2012/2013 Provincial Fund ine to LSRCA for Implementation of the Lake Simcoe Protection Plan The General Manager, Communications and Education advised that in response to a request from the Board at their April meeting, Staff Report No. 36- 12 -BOD related to the approved 2012/2013 funding LSRCA will receive from the provincial government to support the implementation of the Lake Simcoe Protection Plan(LSPP) was prepared. LSRCA will receive provincial LSPP funding for the 2012/2013 fiscal year to assist with the implementation of the LSPP. Moved by: J. O'Donnell Seconded by: E. Bull BOD- 077 -12 RESOLVED THAT Staff Report No. 36- 12 -BOD regarding 2012/2013 provincial funding to LSRCA for Lake Simcoe Protection Plan implementation be received. CARRIED 9. Risk Management Services — Source Protection Plan The Board received and approved Staff Report No. 38- 12 -BOD regarding LSRCA offering Risk Management Program services to municipalities in relation to the Source Protection Plan. Services will be available, if requested, to those municipalities within the Lakes Simcoe Black River Source Protection Area. Moved by: J. O'Donnell Seconded by: D. Bath BOD- 078 -12 RESOLVED THAT Staff Report No. 38- 12 -BOD regarding LSRCA offering Risk Management Program Services to municipalities within the Lakes Simcoe and Couchiching /Black River Source Protection Area be approved; and FURTHER THAT affected municipalities be advised of this available service through LSRCA if required. CARRIED Page 188 of 303 12c) - Minutes of Lake Simcoe Region Conservation Authority ... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -12 May 25th 2012 - Minutes Page 7 of 8 XI. CLOSED SESSION The Board moved to Closed Session to deal with confidential matters. Moved by: R. Grossi Seconded by: G. Dawe BOD- 079 -12 RESOLVED THAT THAT the Board move to Closed Session to deal with confidential matters and FURTHER THAT the Chief Administrative Officer, Members of the Executive Management Team, the Manager, Watershed Stewardship and the Administrative Assistant, Watershed Management remain in the meeting for this discussion. CARRIED Moved by: B. Ward Seconded by: J. O'Donnell BOD- 080 -12 RESOLVED THAT THAT the Board rise from Closed Session. CARRIED Chair Hackson left the meeting; Vice Chair Drew performed the duties of Chair from this point forward. (a) Land Disposition The Board requested the opportunity to receive more information in relation to this Staff Report and asked that it be deferred to the June Board meeting. Moved by: R. Grossi Seconded by: J. O'Donnell BOD- 081 -12 THAT Confidential Staff Report 37- 12 -BOD regarding land disposition initiatives be received; and FURTHER THAT the Report be deferred to the June 22nd meeting of LSRCA Board. 6 in favour 5 opposed MOTION CARRIED (b) Grant Funding Agreement - MOE Moved by: D. Bath Seconded: G. Dawe BOD- 082 -12 RESOLVED THAT Confidential Staff Report No. 33- 12 -BOD regarding a Grand Funding Agreement between the LSRCA and Ministry of the Environment be received for information. CARRIED XII. OTHER BUSINESS (a) Board Meetings: Schedule Changes: • July 27th Board meeting will be hosted by the Township of Ramara. • August 24th Board meeting is cancelled — summer recess. Page 189 of 303 12c) - Minutes of Lake Simcoe Region Conservation Authority ... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -12 May 25th 2012 - Minutes Page 8 of 8 Next Meeting: • June 22 "d, 2012 — will be held as LSRCA Offices, Newmarket, ON - Boardroom. (b) Resignation: Gina Casey CAO Gayle Wood advised that Gina has resigned from LSRCA effective June 8th, having accepted the position of Executive Assistant to the Mayor and Council, Town of East Gwillimbury. The Board all acknowledged Gina for her leadership and guidance over the past 11 years and extended congratulations and best wishes to her in her next career. ADJOURN Meeting adjourned at 12:50 p.m. on a motion by Councillor A. Eek. original signed by: Mayor V. Hackson Chair original signed by: D. Gayle Wood Chief Administrative Officer Page 190 of 303 12d) - Minutes of Midland Public Library Board meeting held RECEIVED JUN 2 7 2612 MIDLAND PUBLIC LIBRARY BOARD MEETING ORO- MEDONTE TOWNSHIP Page 1 of 7 DATE: May 10, 2012 LOCATION: Midland Public Library Boardroom PRESENT: U. Schmid, B. Desroches, V. Nihill, M. Pearce, G. Canning, B. Gorski, J. Swick, L. Campbell, J. Pack REGRETS: G. Griffith, Recording Secretary STAFF: B. Molesworth, CEO ITEM I ISSUE I ACTION # 1. 1 Call to Order 2. 3. 4. The meeting was called to order at 6:56 p.m. Approval of the agenda Addition: 4. Business arising from the minutes 4.6 IFOA Moved by: J. Pack Seconded by: B. Gorski That the agenda be approved as amended. Approval of the minutes of the previous meeting There being no comments or questions it was Moved by: B. Desroches Seconded by: M. Pearce That the minutes of the previous meeting be approved as circulated Business arising from the minutes 4.1 Budget 2012 B. Molesworth reported that the Treasury Dept. is working to develop payroll figures for 2013. Given that payroll represents 80% of the Library's budget we cannot proceed with developing the scenarios required by Council without knowing that cost. As the Treasurer has retired and her replacement does not start until June 11, it may still take some time to get that number. In the meantime, we are in receipt of the budget schedule for the fall so B. Molesworth asked if we could move the Sept. meeting to Aug. 30 to accommodate both his vacation and the schedule. This was agreed to. He also suggested that, depending on when we get the number, a July meeting may be advisable as the Board will be looking at options and choices as these scenarios are developed. CARRIED CARRIED Page 191 of 303 12d) - Minutes of Midland Public Library Board meeting held MIDLAND PUBLIC- LIBRARY BOARD MEETING Page 2 of 7 DATE: May 10, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes - continued 4.2 Carpet/Window Cleaning This is just to advise that both jobs have been completed. The carpets cost $2,300.00 and the windows $1,300.00. Both look a lot better and certain stains in the carpets have been removed. 4.3 Deputation to Council B. Molesworth has not worked on this. He asked if the Board still wants to do it. G. Canning said if a deputation is made it should be to promote something new and exceptional that represents growth of the department. J. Pack suggested deferring it to allow for proper preparation. B. Gorski thought a good presentation during the budget process might help our position. B. Molesworth reported he has registered for a Sustainable Futures Workshop to be held on June a that aims to guide Boards and CEOs in the preparation and delivery of budgets and plans that will establish the Library in a positive position for the long term. He hopes this will help in preparing such submissions and will report to the June meeting. 4.4 Meeting on June 8, 2012 B. Molesworth confirmed the June meeting will be held on the 8'h at 5:00 pm in the Assembly Room. Staff have asked if there is to be an agenda for the Staff /Board formal portion of the meeting. V. Nihill suggested that if the staff have issues they would like to discuss an agenda would be useful. B. Desroches agreed. B. Molesworth asked that if members of the Board had any suggestions for such an agenda to forward them to G. Griffith. 4.5 Katimavik Letter /CAP /LAC B. Molesworth had also not written the suggested letter to Katimavik and reported that in the last month it has been announced that the Community Access Program (CAP) had been cancelled and that funding to Libraries and Archives Canada had been severely reduced. Midland Public does not receive CAP funding but Penetang Public does and feels that this cut will lead to an eventual decline in their ability to provide computer access as machines fail and are withdrawn from service without being replaced. As well, there is a CAP site in Page 192 of 303 12d) - Minutes of Midland Public Library Board meeting held MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 7 DATE: May 10, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes - continued Lafontaine in Tiny Township which is expected to continue for another year but it will probably close completely, eventually. In both cases a decline in service will probably mean an increase in demand on Midland's facilities. Libraries and Archives Canada is a huge resource for Interlibrary Loan, which Midland uses extensively. Midland's patrons have a broad range of interests and the LAC has been the last resort for many requests for material. Midland borrows over 4,000 books a year from other Libraries and lends as many — numbers roughly equivalent to what Barrie does. He asked whether the Board felt it should write regarding any or all of these matters. U. Schmid said she'd had a response from Bruce Stanton to a letter she'd written concerning Katimavik to the effect that the program suffers from a high drop out rate and that, despite being charged with developing alternative sources of funding, they still relied solely on money from the government. She argued that if drop out rates were the justification, perhaps the High Schools should be closed too and that Katimavik provides a unique and broadening experience to participants. There's been a group in Midland for several years and they are always helpful — what they did at Books2Eat, cleaning up, was over and above their regular work week. G. Canning said the Town sends such letters all the time and hardly ever gets a response. Judging the effectiveness of them is very difficult. B. Molesworth will work on some drafts for the Board's consideration. 4.6 IFOA B. Molesworth explained that the funding that had been used to develop the outreach program of readings Midland Public has participated in for the last three years has run out and staff there are trying to find ways to get their partners — us — to supplement the funding. They calculate that the cost to them of bringing the authors to Midland last year was $4,000.00. We spent over $2,000.00 on advertising, some meals for authors and receptions at the events. Page 193 of 303 DATE: May 10, 2012 12d) - Minutes of Midland Public Library Board meeting held MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of 7 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Business arising from the minutes - continued 5. 6. Other venues are working on fundraising events, proposing to raise ticket prices or to reduce the number of authors at each event or even to reduce the number of events. B. Molesworth feels we could raise the ticket price by $5.00 and reduce the number of participants to 3 or even 2 at each event but he would be reluctant to go from 2 evenings to one. He had also hoped to increase the segment of the program that takes place at the schools. The events held there are always very well received and he was thinking of expanding that to include a workshop of some sort. This would require an increased budget. He will explore some options for alternative funding. U. Schmid asked if the authors could be boarded. V. Nihill wondered if the School Board would contribute to the costs. L. Campbell asked if Writers in Residence programs were still running. Approval of the accounts B. Gorski noted that the bills for cleaning are not in this report and that the total expenditures on Books2Eat was about $1,000.00 which gives the Library a profit of just over $2.000.00. Moved by: L. Campbell Seconded by: V. Nihill That the accounts for the month of April 2012 totalling $14,703.18 be approved. Reports of Board Committees 6.1 Finance Committee B. Gorski suggested the Library is in a good position at 25% expended 33% through the year. He questioned alarm monitoring costs which B. Molesworth admitted was a mistake on his part — not allowing for the increased cost of inspecting the sprinkler system on top of the smoke alarms. 6.2 Report from the Friends of the Midland Public Library Store still operating well and they have contributed another $937.00 to materials collections and $936.00 to magazine subscriptions. CARRIED Page 194 of 303 12d) - Minutes of Midland Public Library Board meeting held MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 7 DATE: May 10, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 7. New business 7.1 Compressor Replacement The report of the contracted engineer was distributed. J. Pack felt with the weather getting warmer it was important to move quickly to be ready for summer. J. Swick questioned the cost of the service contract. B. Molesworth said his perception is that the engineer feels the local service provider does not have the training for this machine and is recommending a company that would have to travel. He added that he doesn't know what this covers — just service or parts? B. Gorski asked about the comments regarding staff and techs making changes. B. Molesworth feels that the changes were the result of the system not working properly and changes were made to try to fix it. He says the engineer recommends having all four units but that with two working now we might have a little more time in hand. G. Canning asked if the $10,000.00 was the total cost, given that re- commissioning and the VFDs are mentioned. B. Molesworth agreed that it was probably not. He felt more questions needed to be asked of B. Hook and J. Moore with a further email to Board members next week. 7.2 Board Bank Account - Signatures The Library is in receipt of an annual grant from the Province of $29,687.00. The Act states that all Boards must have their own bank account for all funds and a Treasurer that maintains records. Midland and almost all other Libraries have long had their records with their respective Town Treasuries for cost and efficiency reasons and Midland has not had its own account. However, the Province is moving to electronic transfers and will insist on sending the grant to a separate account. A process is in place and Town Treasury staff are working on establishing an account so the only question is who should be the signing authorities. It was agreed that the Chair, the Finance Chair and the Secretary will have signing authority with any two to sign. Page 195 of 303 12d) - Minutes of Midland Public Library Board meeting held MIDLAND PUBLIC LIBRARY BOARD MEETING Page 6 of 7 DATE: May 10, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information 8.1 Chief Librarian's Report B. Molesworth added to the report that attendance at the Richard Feltoe reading had been low, which was too bad as the presentation had been interesting. There is a reading this Sat. and next Thursday and another in June. He noted that circulation for the first two months of the year exceeded that of Jan. and Feb. 2011, which was good because circulation through all of 2011 was a record. However, in March and April it dropped for a loss over the same 4 months of last year of 2,533. While e -book circulation increased it did not entirely replace the lost circulation. While it's early to be making predictions, it is interesting that as the reduced collection development budget took effect in 2012, circulation dropped. L. Campbell noted that the report discussed DVDs. She suggests that Blockbuster and Rogers are out of the video business because of the availability of alternatives, like streaming, and wondered if Libraries should be buying movies at all and, if they do, if they should not be non- fiction and educational. B. Molesworth noted that this question has been asked ever since Libraries lent their first 16 mm. film or first vinyl disc. The justification has been that non traditional collections bring in patrons that would not come otherwise and that they generate traffic and use. The Library staff have been discussing the viability of DVDs for a while as it has been apparent that they are a dying technology. However, many patrons have not made the transition to the new formats and the Library is in the same position as it is with books and ereaders — required to appeal to both the traditional and the technological reader without being able to quit itself of either, thus increasing its costs. The question is not whether to stop acquiring DVDs but more when. In the meantime, the Library has been receiving several donations, which is helping. It has not advertised for them as space and staff time to process them is limited but is glad to have the help. U. Schmid said a small ad or poster would probably result in lots of donations and the surplus could be given to the store. Page 196 of 303 12d) - Minutes of Midland Public Library Board meeting held MIDLAND PUBLIC LIBRARY BOARD MEETING Page 7of 7 DATE: May 10, 2012 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 8. Information - continued B. Molesworth also reported that the Library had been entered, by the architect, in an architectural competition held by the Ontario Library Association in the category of expansion and renovation. The awards are being made at a Library Planning Conference in Collingwood in the summer. 9. 1 Adjournment Moved by: J. Pack That the meeting be adjourned at 8:00 p.m. the Board Chief Librarian Page 197 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF APRIL 27, 2011 The annual meeting of the Library Board was held in the Library commencing at 7:oop.m. PRESENT - BOARD — G. Guthrie, Chair; J. Rolland, Vice - Chair; D. Evans; R. Fountain; P. Hislop; L. Murray; P. Orser; P. Spears; R. Stevens - STAFF — S. Campbell, Interim Chief Executive Officer A. Sist, Acting Director of Children's & Youth Services K. Absalom, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder - OTHER — A.M. Alexander, FOL ABSENT — A. Parsons; M. Seymour DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None REMARKS OF THE BOARD CHAIR Board Chair G. Guthrie highlighted the many changes taking place through the year, and offered thanks on behalf of the board to all those involved. The Board faced many difficult decisions but these resulted in a job well done, with many good things for the library to come. Thanks also to the Friends of the Library for their good work. 1051IRftYD MOTION #2011:10 Moved by D. Evans, seconded by R. Stevens that the minutes of the April 28,2010 annual meeting be adopted. CARRIED ANNUAL REPORT OF THE ORILLIA PUBLIC LIBRARY FOR 2010 MOTION #2011:11 Moved by R. Stevens, seconded by D. Evans that the Annual Report of the Orillia Public Library for 2010 be accepted and filed. CARRIED Adjournment at 7:10 p.m. CHAIR CHIEF EXECUTIVE OFFICER Page 198 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ORILLIA PUBLIC LIBRARY 2011 ANNUAL REPORT �_ Ai I� I rT a Public Lib rar Page 199 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... A MESSAGE FROM THE BOARD While the new library gradually began to look less like a collection of girders and concrete slabs and more like the jewel the community anticipated, the behind the scenes work on the project took on more than a life of its own. I don't think a day passed when Suzanne Campbell wasn't in a meeting, going to a meeting, juggling two or three meetings or checking her schedule to see whether she could fit in another meeting. The Staff met to plan for the move, to review the collections, to decide on every possible detail for each department in the new building... The Project Team met to review progress, deal with change orders, manage the inevitable delays, and keep everything moving as quickly as they could... Board committees met to review existing policies and update them, to propose new polices to help meet the ever changing needs of the library, to work on an appropriate operating budget... The Fundraising committee met to determine a strategy, develop materials, set goals and timelines, begin the process of seeking funds... The Board met to oversee the operation of the Library, receive, discuss and approve reports and proposed changes, strategize when necessary... And, the community met in one great groundswell of support for the new library when it was most needed. Yet, despite all the meetings, the day to day functions of the library continued and flourished. Circulation figures were up once again, registrations for programmes were at almost their highest levels ever, favourite programmes like the annual March Break extravaganza, the Lifescapes workshops, the Mother /Daughter book club, Chic Chat and the after school programme continued to attract new participants. The staff and volunteers just kept juggling space and scheduling and did so with the enthusiasm and expertise that makes them all the Library's most important asset. We decided to call the fundraising campaign "The Next Chapter " - what could be more appropriate as we eagerly anticipated the opening of the new library and all the possibilities it would offer. Gay Guthrie, Chair Orillia Public Library Board - 1 - Page 200 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ORILLIA PUBLIC LIBRARY BOARD BOARD MEMBERS Don Evans, Trustee Ruth Fountain, Trustee Gay Guthrie, Chair Peter Hislop, Trustee Linda Murray, Councillor, City of Orillia Paul Orser, Trustee Ann Parsons, Trustee Joanna Rolland, Vice -Chair Mort Seymour, Trustee Paul Spears, Councillor, City of Orillia Ron Stevens, Trustee BOARD COMMITTEES Finance: Ann Parsons, Ruth Fountain, Paul Spears, Gay Guthrie Personnel: Mort Seymour, Don Evans, Gay Guthrie Planning: Peter Hislop, Joanna Rolland, Ruth Fountain, Gay Guthrie Community Relations: Don Evans, Linda Murray, Gay Guthrie Property: Joanna Rolland, Paul Orser, Gay Guthrie Ad Hoc Policy: Paul Orser, Ann Parsons, Peter Hislop, Gay Guthrie Ad Hoc Fundraising: Linda Murray, Joanna Rolland, Gay Guthrie POPULATION SERVED* City of Orillia 30,585 Township of Severn 12,380 Township of Oro - Medonte 20,075 TOTAL 63,040 * Based on 2011 Census Figures -2- Page 201 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ORILLIA PUBLIC LIBRARY STAFF Full -Time Kelli Absalom: Director, Information Services Sarah Babineau: Library Clerk, Circulation Services Ruth Berry: Library Clerk, Circulation Services Chantale Boileau: Library Assistant, Information Services Suzanne Campbell: Interim CEO Tina Chatten: Administrative Assistant Joyce Dempsey: Head, Circulation Services Patricia Hopkins: Adult Page, Circulation & Information Services; Library Clerk, Circulation Jai Khemraj: Caretaker Jennifer Murrant: Library Assistant, Information Services Barbara Romeo: Library Clerk, Circulation Services David Rowe: Director, Technical Services Amanda Sist: Acting Director, Children's & Youth Services Kelly Smith: Library Assistant, Children's /Teen Services Part -Time Regular Nancy Archer: Library Clerk, Information Services Peter Ellis: Relief Caretaker Erin Damery: Library Assistant, Children's Services Susan Dance: Cataloguer Joyce Keddy: Adult Page, Technical Processing Lee Kelly: Library Assistant, Technical Processing; Relief, Information & Children's Services Lynn Lockhart: Newspaper Indexer /Library Assistant, Information Services (Jan-Jul) Fred Marlow: Systems Support Technician Cathy McRae: Library Clerk, Technical Processing Melissa Robertson: Library Assistant, Children's Services (Ian-) Michelle Sinclair: Library Clerk, Circulation Services & Readers Advisory Jayne Turvey: Community Relations and Volunteer Coordinator Darcy Yanni: Library Assistant, Information Services (Aug-) Part -Time Student Pages Reilly Beesley (Jan-Aug) Diego McIntyre (Jul-) Chloe Chow Jenna McIsaac London Hache Keera Merkley (Jan -Aug) Annemarie Hammond (Jul -) Jelena Petrovic (Jan-Aug) Tara Hill (Jan-Aug) Kate Shannon (Sep-) Jennifer Lang (Jan -Aug) Valerie Stanton (Sep-) Marley Lauro (Relief) Emily Wolst (Oct-) Amy Lentini Contract Positions Jelena Petrovic Library Assistant, Children's Services (Jun -Aug) Sam Wiles: Summer Career Placement, Children's Services (Jun -Aug) RFID Project (Jul -Aug) Henry Kelly Breanne Ross -3- Laura Sangster Michelle Wigham Page 202 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ORILLIA PUBLIC LIBRARY VOLUNTEERS 110801:1 MR WAV[URIJ►110:10W1 Akers, Karen Jeffries, Norm Sarjeant, Dave Barker, Samantha Kaur, Sukhi Showers, Moira Bohn, Valerie Keizars, Heidi Smith, Ella Booth, Heather Kalbfleisch, Marilyn Smith, Ryan Bradford, Karleen King, Mike O Soper, Ursula O Brown, Marilyn Klamann, Hannah Stahan, Marie Connor, John Lacourciere, Ashley Stanton, Valerie Connor, Shirley Lang, Jennifer Stephen, Marcia Daggett, Shannon Lang, Joyce Taylor, Wendy Damery, Sharon Lee - Burnet, Andrea Thompson, Bob Davidson, Joan Leitch, Joan Trinier, Jason Ellis, Peter Love, Teresa Webster, Joanne Flood, Joyce Maltby, Mary Garabedian, Ari Marson, Melda Garrow, Ida Maxwell, John O Graham, Heather O McCague, Lynda Grayston, Garry O McCreath, Gay Hartley, Rosemary Mendoza, Eileen Hewgdl, Margaret Patton, Meg Hodge, Dianne Pearce, Jakob Hoover, Jamie Percy, Lois Hutchings, Al Ravindran, Anju Hutchings, Wendy Rixen, Courtney Irwin, Ellen Ross, Maureen Jaques, Frances Rowlinson, Hugh Jefferies, Jim Rudoler, Susan HOUSE BOUND DELIVERING VOLUNTEERS Barons, Harry Jenkins, Sara Ross, Maureen Connor, John Hutchings, Wendy Soper, Ursula Davidson, Joan Jenkins, Don Thompson, Bob Huffman, Leo Maxwell, John Wilding, Malcolm Hewgdl, Marg Preston, Sandra O Received 5 year Ontario Volunteer Service Award -4- Page 203 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ANNUAL REPORT OF THE CHIEF EXECUTIVE OFFICER "The Orillia Public Library enriches the personal, civic and corporate lives of our community through access to ideas and information in a variety of media." (Mission Statement from the Orillia Public Library Strategic Plan) This year saw the new library move from steel girders, and poured concrete pillars to the beginnings of a beautiful civic building. With the windows installed, the design of the building could begin to be seen by everyone. The ceramic frit work representing the spines of books and the beautiful curved glass brought to life the buildings distinctive features. The public and staff began to eagerly anticipate the opening of the new library building Site meetings and visits to council became a regular occurrence as we worked towards completing the building. The exciting work of finishing the building had begun as tender packages for furniture, shelving, the new RFID security system, a signage package, opening day collection were issued, all of these events were coordinated with library staff, city staff and City Council. The fundraising campaign "The Next Chapter" was officially launched in December with an invitation to donors and press for a walk through the library. As part of the fundraising campaign a new logo was launched, featuring the colours of yellow, blue, and green and highlighting both books and community. bbrar t Library staff worked creatively towards the opening of the new library over the course of the year. Interdepartmental teams worked on the smooth addition of new materials for the opening day collection, Amanda Sist, Kelli Absalom, and Chantelle Boileau created order lists, Susan Dance and her technical services team developed the procedures to process and add the new materials to our existing collections. The collection was made ready for the transition to RFID security and collection management. A team of students was hired over the summer and they tirelessly tagged over 100,000 items with security tags to make the materials ready to be checked out in the new building. Fred Marlow and Dan Kehoe from the IT department at the city readied computers and the many new automated systems ensuring the proper wiring was in place for all of the new technology being introduced in the new library. Page 204 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... Staff of the Orillia Public Library has once again shown their dedication to superb library service by meeting the challenge of offering great service and programs out of the small temporary site on Gill Street. Despite the cramped quarters children and parents continued to come to the great children's programs, Genealogy clubs, Lifescapes, adult and teen book clubs as well as the many children's programs were once again filled with enthusiastic participants. We thank the volunteers of the Orillia Public Library for the time and effort they give helping ensure the service the library offers continues to be excellent. We thank the members of the Library Board for volunteering their time to serve on the Orillia Public Library Board. Their generosity in giving their time to govern, lead and advocate for the library pays dividends for better library service. We would like to thank Southern Ontario Library Service for the help and counsel it provides to Ontario's Public Libraries. We would also like to thank them for advocating for funding and for administering the $1.9 million injection of program support in libraries provided by the Ministry of Tourism, Culture, and Sport. All the services that the staff of the City of Orillia provides to the library are greatly appreciated. With a special thanks to Lori Koughan, the Library project manager and Brian Jewitt, whose construction knowledge has been invaluable. We also thank the Council of the City of Orillia who express the wishes of the citizens of Orillia with their support of library service. A library makes a community a better place by improving the lives of all who live here. We look forward to welcoming you both in our temporary site and in our new building. Come visit the library and bring a friend! Suzanne Campbell, Interim CEO Orillia Public Library Page 205 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ANNUAL REPORT OF THE DIRECTOR OF CHILDREN'S & YOUTH SERVICES Children's Services staff had a wonderful year this year, in terms of its programming, as well as new staff and new ideas. We continued to develop and customize library services for children and parents as part of the Orillia Public Library's ongoing commitment to introducing and maintaining a positive and welcoming library experience. This was a year where staff worked hard to bring their programs and services outside into the community, trying to focus on community outreach and spreading the word about the library and its services in preparation for our new building. Staff continued their successful application programming for all ages, and tried to highlight our Early Years programming with a focus on early literacy skills, as well as creating a new emphasis on interactive tween and teen programs. Together we have had a very successful year in which children's and youth services has achieved their targets and set new goals. Teen and Tween Services Our Teen services had a strong year this year, with its ongoing book clubs, National Youth week, the revival of its Board of Extraordinary Teens (B.E.T.), and the creation of a high school Battle of the Books. Kelly Smith did an excellent job in working with teens and their schools to create lasting partnerships. Book clubs continue to be a strong component of the program family for both Teens and Tweens, with Chick Chat and the Mother Daughter Book Club continuing to meet monthly. We continued to add to our book related programming by making partnerships with the four high schools in Orillia to begin to work on a high school Battle of the Books. The actual Battle will take place in 2012. Melissa Robertson led the Tween Scene program in the fall with great success and high numbers. She tried to engage the children on a different level with more difficult projects that were art related. The program was highly successful. Kelly Smith attempted to revive her teen advisory board this fall, and had the members participate in the Rotary Festival of Trees. The students decided to create a Harry Potter themed tree, which was full of candy and other Harry Potter decorations. The group is set to meet in the New Year to discuss new projects and ideas. B.E.T. AT THE ROTARY FESTIVAL OF TREES The library once again participated in Orillia's National Youth Week. This year we showed the movie "Gulliver's Travels" to 85 teens! This is a great community partnership that we continue to foster. This year Kelly Smith made a partnership with the Orillia Arts Council. They have met several times, and are hoping to partner for an event in the future. Teen Survivor was once again a success with 130 teens participating. Members of teen survivor wrote 1626 reviews in support of their favorite books. The program was sponsored by the Orillia Rotary Club - Lake Country, and their donation was used to purchase multiple copies of the books and for cash prizes for the Short Story Contest and the Poetry Contest. In addition, community businesses donated prizes which were awarded in weekly draws for participating teens. Kelly developed a number of fun contests to keep interest in the program strong all summer. Page 206 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... Tweens participated in our summer reading for the second time in a row in our Tween Scene reading club. As usual the group had lots of fun and read right up until the end of summer to vote on their final prize party. The two groups won a laser tag party, and a water fight and ice cream party at the library. It was a fantastic summer! Earlv Years Prourammine and Services This year, Children's Services paired back its early years programming for the impending move. We held the programs as drop in, and combined preschool and toddler time together. The results were positive, and we had high attendance in all of the programs. Staff was challenged with learning new early literacy skills in their programs to follow the American Library Association's new guidelines for early learning, and we were able to seamlessly incorporate these into their story times. Staff held 136 story time programs that provided education and entertainment to 3191 participants. Both Babytime, and Toddler time have been huge successes, and are always full. Children's Services acquired its first early literacy computer and installed this in January. Its application was a huge success. In 2011 eight hundred and thirty children booked time on this computer, parents and caregivers are excited about this addition to our department. We cannot wait until we get to the new building to add the second one. OUR EARLY LITERACY COMPUTER IN ACTION School Aue Services Our commitment to quality and innovative literacy based programs and services continue to shine with overflowing attendance at Explorer's Club, March Break programs, Paws to Read and the Summer Reader's Club. The monthly Saturday Explorer's Club gave children a chance to explore many different themes and experiences at the library. Changing the time of the explorers club to 10:30 increased the number of participants in this popular program. Children's Services once again hosted the Paws to Read program that partners with the Therapeutic Dogs of Canada to pair reluctant readers up with a therapy dog to help with their reading, and once again this program was a success, with all of the spots full. This year, March Break was a huge success with our Harry Potter themed program. All programs were full, and staff held a movie marathon showing all of the Harry Potter movies during the week. Staff dressed up for the occasion, and many different Harry Potter characters were spotted in the library that week. Our biggest program of the year was our summer reading program. The primary emphasis of school age summer programming is to keep children reading over the summer, and we do this by offering fun and innovative programs that promote reading and fun throughout the summer. Every year we divide our programming into two different age groups for children in grades 1 -4 and for children in grades 4 -6. We continued to offer evening programs this year with much success as we received a lot of positive feedback from parents, this is a service we would like to continue next year. Two hundred and sixty one children ages 6 -12 joined the TD Summer Reading Club and read a total of 5576 books. As part of the Summer Reading Club we implemented thirty three programs reflecting the Splash theme. Page 207 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... SUMMER READERS CLUB 2011 Once again this year we ran the Father Son Hockey Pool. Fathers and sons met to choose their players for the play -off hockey team. Eleven father -son groups participated, and were very excited about their chances of winning. They met monthly until the end of the playoffs, and everyone enjoyed keeping track of their team. This year Children's Services decided to try hosting several PA Day programs in which we showed an afternoon movie. The program was highly successful and helped staff deal with the influx of children in the department on these days. This is definitely something we would like to continue in the next year. Communitv Outreach and Support Children's Services staff presented 59 programs and presentations to community groups with an attendance of 5903people. The staff introduced the library and its programs to school classes, day care organizations, and community groups. Programming was enhanced with partnerships including; the Therapeutic Dogs of Canada and their Paws to Read program; the Ontario Early Years Center; Georgian College's Early Childhood Education Program, Lakehead University's Education program, the Boys and Girls Club of Canada, the YMCA of Orillia, and the Parks and Recreation Programs of the City of Orillia. We receive tremendous support from community organizations in order to offer reading rewards for our Summer Reader's Club. A Lion's Club Store was created for the fourth year, with prize incentives purchased with the money donated by the Orillia Lion's Club. The Lion's Club store proved to be a very popular part of the summer creating a strong incentive for children to continue reading over the summer. We would like to thank the following Orillia businesses for supporting summer reading at the Orillia Public Library: Rounds Ranch, the CNE, the Toronto Zoo, Apple Annie's, Dominoes Pizza, the TD Bank, the Friends of the Library, The Rotary Club, and with a special thanks to the Lion's Club of Orillia. Without their generous donations, the Summer Readers Club could never be as spectacular as it was. Children's and Youth Services staff reached out and supported events in the community: staffing a literacy area at Arts for Peace, creating partnerships and a display for Safekids Week, the Stephen Leacock Museum's Teddy Bear's Picnic, the City of Orillia's Leisure Fair, and staffing a booth highlighting the six skills to work on for reading success at the Simcoe County District School Board's "Pathway to Kindergarten" program. Children's Services staff were members of the Boys and Girls Club Board, and the Safe Kids Committee. This June the Boys and Girls Club of Orillia finished their afterschool club at our temporary facility, this was due to their need for a larger space for the club and their wish to stay in the same neighbourhood. We enjoyed having the club here, and we wish them the best of luck at their new location. We hope to be able to continue to partner with them in the future. Page 208 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... School Cooperation School and library cooperation played a prominent role in the activities happening in Children's and Youth Services. Semi -Battle for the round robin tournament of the Battle of the Books occurred on May 12. Teams from Harriet Todd, Regent Park, Notre Dame, East Oro, Uptergrove, Monsignor Lee, Warminster, St. Bernard's, Marchmont, Couchiching, and the home school team met for an all -day round robin tournament on May 12th. Domino's Pizza generously donated pizza and the library provided vegetables and dip for lunch for all children participating in the semi- battle. After a hard fought battle the three teams to emerge victorious and move on to the Grand Battle were St. Bernard's, Notre Dame and the Home school team. The day was also made a success by the participation of staff from all departments of the library. The Grand Battle was held on the evening of May 24th; all teams were within a few points of each other with the Home School team crowned as the champions again this year. Staff Traininu and Development Children's Services Staff are always keen to keep on top of trends and new approaches to children's and youth programming and services. To this end staff in Children's and Youth Services attended OLA conference and SOLS and OLA sponsored workshops. Amanda Hodgkinson took worked on a committee to update and fill content on our new website design. Several training sessions were attended, and she now regularly helps to update content on the website. Personnel We were once again successful in obtaining an eight week Summer Career Placement Grant from the Federal government. The grant money was used to hire a summer student in support of the Ready to Read Club and provide outreach programming for community groups. Melissa Robertson was hired for the Children's Services part -time technician position. She will have a one year contract while Amanda is acting Director of Children's and Youth Services. An Early Childhood Education (ECE) student from Georgian College completed a four week placement in the spring and we were grateful to have their help while preparing for our summer readers program. Eight Education students from Lakehead University completed a community placement at the library in the spring and fall, and offered a reading assistance, and get ready for kindergarten program. Amanda Hodgkinson (nee Sist) Director of Children's and Youth Services IN Page 209 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... /:\►10111 \0R306]ta go] 09InIN93 INS[ 411101 te701L4103RLVJ /_%N to] ►1690t V11[a] a.] The Information Services Department was proud of the excellence in customer service it provided in 2011, despite the limitations of our temporary location. Initiatives completed in 2011 include: • New website launched in collaboration with eSolutions Group. The new design is more appealing and accessible to our customers. • LS2 Mobile app was made available. This app helps connect mobile devices to the library's online catalogue. Customers can search for a title, place a hold, renew an item or check their account status. • Comprehensive library specific OverDrive instructions were created in print and video format to assist customers with downloading e -books from this new service • Off -site collection was examined for retention. Those items deselected were collected by Better World Books. • Promotion and provision of access to government programs, transactions and services in conjunction with the ServiceOntario at Libraries Program. • BookClub Sets created to be made available to local community bookclubs as well as public libraries in Ontario. • Drafted a plan to acquire an Opening Day Collection for the new building Adult Programs Lifescapes, the popular memoir writing program, completed another successful session. The book completed was entitled "In Our Rearview Mirror'. A book launch was held in June at the Couchiching Golf & Country Club and participants received their anthologies. Other popular programs included the Genealogy Club and the Bookworms Book Club. (Due to space constraints at the temporary facility, we were not able to offer our full complement of adult programs.) Fundraising The 2nd Annual Antiques and Heirlooms program was held at the Barnfield Point Recreation Centre. Ten experts were on hand doing appraisals and information sessions. The cost was $10 per item. The event raised approximately $1800.00. Special thanks to the Friends of the Library, Library volunteers and staff who assisted with the event and to the Board for their support. 11 Page 210 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... Get a Life Human Library Festival _ ,. The Library hosted the first annual "Get a Life Human Library Festival" in October. Eleven "human books" took part including Holocaust survivor Eva Olsson, World War Two vet Ellwood McLaughlin, and Betty Hard who found out she was adopted at 65. The "Get a Life Festival" is a partnership between the Orilia, Barrie, Innisfil and Bradford West Gwillimbury Public Libraries. To promote Canadian Library month, each Saturday throughout the month of October, one library offered a "human library" event. This is the first time in Canada that the Human Library was offered as a festival in multiple libraries within a County. One Human Book shared that "the readers were just as interesting as the book. I got so many business cards and invites to keep in touch... I'm not only flattered I felt a transformation happening in my spirit." Special thanks to Chantale Boileau for all her hard work and initiative implementing this program. Orillia Big Read RAGGED - COMPANY .. . -... r` It I V; l 1 U WAGAMESE The Orillia Big Read celebrated its fifth year of promoting community reading. The 2011 selection was "Ragged Company" by Richard Wagamese. As the novel tells the story of four chronically homeless people who take to a movie theatre seeking refuge from the struggles of daily life, the kick -off began in a faux -movie theatre setting complete with popcorn. The Big Read wrapped up in September in conjunction with thee Get a Life Human Library Festival "Spotlight Speaker" series. This event featured author Eva Olsson and Ojibway storyteller John Snake. Over three hundred people have read and enjoyed "Ragged Company "! Thanks to the Friends of the Library for purchasing the 30 books and to committee chairperson Susan Dance and her committee for all their hard work! Community Partnerships & Outreach The Director of Information Services, as a member of the Information Orillia Board of Directors, provided input to the monthly meetings and the business and strategic planning effort. Jayne Turvey actively promoted library programs and services at many community events and organizations, including the Orillia Parks and Recreation Leisure Fair, Seniors Fair and the Silver Q. V nhrntPPrs As always, volunteers continue to contribute significantly to the successful operation of the Library. These individuals donate time, energy and skills on an on -going basis. To celebrate their efforts, a volunteer luncheon was held at Casino Rama. The theme was "A Royal Thank You ". Special thanks to the Casino Rama Community Wellness Program for sponsoring the event. 12 Page 211 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... Five volunteers were given Ontario Volunteer Service Award for five years of consecutive service: Heather Graham, Garry Grayston, Ursula Soper, John Maxwell, and Mike King. Staff Training & Development The Orillia Public Library realizes the importance of a knowledgeable staff and encourages their growth and development through participation in educational and training programs. Information Services staff attended various SOLS sponsored webinars and workshop on such topics as: web design, reader's advisory, online databases, accessibility, and e- books. The Director and two departmental staff attended the Ontario Library Association conference. Chantale Boileau was busy as a member of the OLA Human Library Committee, Kick -Start member for the Ontario Public Library Association, OPLA White Pine Steering Committee member, and Evergreen Steering & Selection Committee member. Jayne Turvey attended the Ontario Genealogical Society conference in Hamilton. Personnel Information Services staffer Lynn Lockhart, retired after nine years of service with the library. Among her many duties were the care of the local history collection and newspaper indexing. Darcy Yanni was hired to fill the position and brings with him a degree in history and a work experience background in museums. I We are very excited for 2012 and the move into our amazing new facility! Kelli Absalom Director of Information Services 13 Page 212 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... LAO I►1I1:11 aNC100till[rt 0 1 90 1 a PJ I N 0411101 tile] 01 CEO aL41IV =391%1VArtl= The year 2011 for Technical Services staff was one of excitement and anticipation as we expected to be into the new building by fall, and had a lot of work to do preparing for that momentous occasion. Well, we didn't move back to Mississaga Street in 2011, but we did manage get most of the preparatory work done, like weeding, opening day collection, and selecting an RFID system. Circulation Although the library remained in its temporary location throughout the year, patron activity actually increased over previous years. Borrowing was up over 2010, with total circulation increasing by almost 9 %, and DVDs and videos increasing by an amazing 44 %, to over 38,000 times. Walk -in traffic was steady at about 400 visitors per day. Our total circulation of 1260, 879 items is our best since 2003. We expect this number to soar in 2012 when we get into the new building. Library materials seemed more accessible in the Gill Street building than in the old library, and there was more a space for displays. We were able to show new books, staff picks, and new formats, like Graphic novels and Playaway audiobooks. In 2011 we also began a project to bring RFID (Radio Frequency Identification) into the library. Library RFID systems use passive, low- powered radio technology to read identifying data tags attached to library materials. The tags are placed in library materials (books, DVDs, CDs, etc.) The tags are used to check materials out and in, and are also a component in the library's security system and self -check stations. This technology improves the speed and accuracy of most circulation and shelving functions, while protecting the library collection. By automating a number of time consuming operations, RFID will free staff to be redeployed to provide customer services in other areas of the library. RFID has also been shown to reduce repetitive motion injuries. In April we formed a committee to examine and select a system for the library. We received five proposals, and soon narrowed the field to two systems. After several library visits and much deliberation, we chose the Bibliotheca system, with an automatic sorter. To do the tagging we hired four students, who worked in 2 pairs. Michelle Wigham, Laura Sangster, Breanne Ross, and Henry Kelly worked a total of 889 hours, from July 21 to Labour Day weekend, inserting the RFID tags in books and linking them to their catalogue database records. They did a great job and got us a major step closer to implementing the system. Remaining untagged items were dome by Pat Hopkins and Cathy McRae. -14- Page 213 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... Student page Jennifer Lang left at the end of August to go to school at Queen's University, and Kathy Shannon was hired to take her place. Technical Processing The major project for Technical Processing in 2011 was the Opening Day Collection, purchased with money was set aside in the budget of the new building to refresh the collection. This has involved massively weeding out old, little used and outdated materials, and replacing them with bright new editions or replacements. To this end, some older formats like books and music on audiocassette, and videocassettes were being eliminated entirely. TP staff, largely Cathy McRae, along with Information Services, withdrew over 30,000 items. The Opening Day Collection will add 14- 15,000 new items to the shelves, leaving room for growth. For opening day, Kelli Absalom and I weeded, with the help of the Circulation Department, over 1000 music CDs. I selected several hundred new ones to replace the classical and jazz recordings we discarded ( Kelli is doing pop and rock). One of the unique aspects of the Opening Day Collection is that the books and other materials will arrive "shelf ready', covered, labeled and processed by our vendor, Library Services Centre. To this end, Susan Dance has been working diligently with LSC to ensure they have all the information needed to prepare the materials. Of course, Technical Processing did all of their regular work as well, purchasing, cataloguing, processing and mending. Over 9600 new items were added to the catalogue, and 1529 items were repaired. In February a number of staff attended the Ontario Library Association Super Conference. A highlight was Susan being awarded a certificate for completing the Advanced Public Library Leadership (APLL) courses at the Public Library Awards Dinner. In closing I would like to thank Joyce Dempsey, Ruth Berry, Patricia Hopkins, Sarah Babineau, Barbara Romeo, Michelle Sinclair, Jennifer Lang, Kathy Shannon, Chloe Chow and Emily Wolst form the Circulation department, and Susan Dance, Lee Kelly, Joyce Keddy and Cathy McRae, the Technical Processing Department for all your tremendous efforts in preparation for the splendid new building. David Rowe Director of Technical Services -15- Page 214 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... Page 215 of 303 STOCK OF LIBRARY MATERIALS PRINT MATERIALS ADDED WITHDRAWN TOTAL AS OF BOOKS -ADULT DEC 31, 2011 - Fiction 1825 4 940 15128 - Non - Fiction 1784 15 327 41029 - Reference 326 734 4 383 - Paperbacks 1539 1915 5 499 - Graphic 164 0 164 - Large Print 411 1057 1553 - Literacy 11 2 9 - Young Adult 603 143 4 287 - French Language 13 22 658 TOTAL ADULT BOOKS 6 676 24140 72 710 BOOKS -CHILDREN'S - Fiction 219 236 2 359 - Non - Fiction 264 906 7 949 - Reference 37 20 433 - Paperbacks 346 470 5 251 - Graphic 71 0 71 - Easy Reading 423 1047 7 008 - French 36 28 394 TOTAL CHILDREN'S BOOKS 1396 2 707 23 465 PERIODICAL SUBSCRIPTIONS Periodicals 10 10 316 Standing Orders & Misc. Serials 0 0 77 Newspaper Subscriptions 0 0 7 Electronic Databases 0 0 39 NON -PRINT MATERIALS Audio Music Tapes - Children's 1 187 0 CD -ROM Titles - Adult 0 0 85 CD -ROM Titles - Children's 8 0 131 Compact Discs - Adult 170 1249 1265 Compact Discs - Children's 15 2 116 DVDs - Adult 745 242 1949 DVDs - Children's 271 6 705 Microfilm/ Fiche Titles 0 0 92 Multi -Media - Adult 4 0 136 Multi -Media - Children's 8 0 103 Spoken Word Tapes - Adult 0 1076 846 Spoken Word Tapes - Children's 9 63 0 Spoken Word CDs - Adult 273 60 927 Spoken Word CDs - Children's 18 6 120 Video Tapes - Adult 0 1168 769 Video Tapes - Children's 1 284 377 TOTAL NON -PRINT MATERIALS 1 523 4 343 7 621 GRAND TOTAL OF ITEMS 9 605 31200 104 235 -16- Page 215 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... CIRCULATION OF MATERIALS PRINT 2010 2011 Books 186 603 190 256 Periodicals 9161 10 924 Maps, Government Publications, Pamphlets, Pictures 23 0 Interlibrary Loan - Borrowed 1876 1888 Interlibrary Loan - Loaned 2 354 1622 TOTAL PRINT 200 017 204 690 NON -PRINT CD -ROMs 74 150 DVDs & Videos 26 528 38 219 DVDs & Videos ILLoan - Borrowed 66 174 DVDs & Videos ILLoan - Loaned 184 108 Equipment 30 16 Microfilms ILLoan - Borrowed 52 22 Multi -Media 128 219 Other Materials ILLoan - Borrowed 6 13 Other Materials ILLoan - Loaned 29 9 Sound Recordings (ind. Books on tape, CDs, etc.) 11963 11900 Sound Recordings ILLoan - Borrowed 43 46 Sound Recordings ILLoan - Loaned 57 42 TOTAL NON -PRINT 39160 50 918 E -Books 670 5271 GRAND TOTAL CIRCULATION 239 847 260 879 LIBRARY SERVICES REFERENCE TRANSACTIONS 2010 2011 Adult 14 090 15 430 Children 6136 4 696 Directional/ Telephone Queries 1924 1557 E -Mail, Mail, Fax Requests 1629 3108 Extended Computer Help 1486 1885 Other Libraries 4 323 3196 Reader's Advisory 2 846 3183 TOTAL 32 434 33 055 -17- Page 216 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... LIBRARY SERVICES - CONT'D INTERNET /COMPUTER USE 2010 2011 Adult /Children 17 367 17 572 Online Product Logins 16 023 23 666 Local News/ Images Index Visits (NEW) N/A 21758 Web Page Visits 36 818 48 923 Wireless 1663 2117 TOTAL 71871 114 036 In- Library Use of Non - Fiction Materials 9191 8 342 In- Library Use of Microfilms 770 732 Retrieval of Off -Site Materials 696 494 GRAND TOTAL LIBRARY USE (Circulation & Services) 354 809 417 538 LIBRARY MEMBERS REGISTERED ADULTS 2010 2011 TOTAL City of Orillia 1217 1318 6 524 Township of Oro - Medonte 245 202 1325 Township of Severn 208 199 1273 Non - Resident - Annual 1 10 36 Non - Resident - Six Month 3 8 19 Non - Resident - Occasional 20 20 53 Non - Resident Taxpayer 31 28 136 Library Staff & Volunteers 6 11 142 Lakehead University 44 66 162 CHILDREN City of Orillia 479 367 1730 Township of Oro - Medonte 65 62 329 Township of Severn 54 55 271 OTHER (Reciprocal, Nursing Homes, Institutional) 34 12 181 TOTAL USERS 2 407 2 358 12181 Page 217 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ADULT SERVICES IN- LIBRARY Group Visits/ Programs * Attendance OUT OF LIBRARY Talks to Groups * Attendance YOUNG ADULT SERVICES IN- LIBRARY Programs * Attendance CHILDREN'S SERVICES IN- LIBRARY Group Visits * Attendance Story Hours * Attendance Other Programs *Attendance OUT OF LIBRARY Talks to Groups * Attendance Other Programs * Attendance TOTAL PROGRAMS TOTAL ATTENDANCE LIBRARY VISITS (DOOR COUNT) AVERAGE PER DAY (INCL. SUNDAY) PROGRAMS -19- 2010 2011 71 46 * 984 *718 32 15 * 1534 *413 13 20 * 156 *305 208 14 * 2 954 *2149 154 136 * 3 066 *3191 65 106 * 1339 *4 470 22 31 * 3 894 *4 891 12 28 *1010 *1012 577 396 * 14 937 *17149 143 296 146 692 446 456 Page 218 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... STATEMENT OF REVENUES AND EXPENDITURES FOR THE YEAR ENDING DECEMBER 31, 2011 (2011 not audited) REVENUES City of Orillia Province of Ontario Grant Federal Grants Township of Severn Township of Oro - Medonte Overdue Charges, Fees Miscellaneous TOTAL EXPENDITURES Salaries & Benefits Library Materials Office and General Operating Maintenance and Repairs Furniture and Equipment TOTAL Net Revenues Over Expenditures 2010 2011 2011 ACTUAL BUDGET ACTUAL $1,461,477 $1,555,126 $1,429,242 $51,394 $47,906 $51,396 $1,590 $1,590 $1,439 $95,480 $97,390 $97,390 $95,480 $97,390 $97,390 $19,520 $25,350 $21,762 $5,305 $5,650 $5,920 $1,730,246 $1,830,405 $1,704,539 $1,255,661 $1,312,761 $1,238,526 $161,474 $166,333 $163,037 $259,557 $307,091 $270,186 $45,631 $41,415 $29,988 $7,921 $2,805 $2,802 $1,730,244 $1,830,405 $1,704,539 $2 $0 $0 -20- Page 219 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... ORILLIA PUBLIC LIBRARY BOARD MINUTES OF MAY 23, 2012 MEETING A regular meeting of the Library Board was held at the Library commencing at 7:05 p.m. PRESENT — BOARD — G. Guthrie, Chair; D. Evans; P. Hislop; L. Murray; A. Parsons; P. Spears; R. Stevens STAFF - S. Campbell, CEO A. Sist, Acting Director of Children's Services K. Absalom, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder ABSENT — R. Fountain; P. Orser (with Board approval); J. Rolland (with Board approval); M. Seymour Disclosure of Pecuniary Interest and General Nature Thereof — None CONSENT AGENDA MOTION #2012:19 Moved by D. Evans, seconded by R. Stevens that the consent agenda of the May 23, 2012 meeting be adopted. CARRIED DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES New Building — S. Campbell updated the Board on the status of the soft opening with some items still being required for public occupancy. The book return bins may be opened the week prior to the grand opening to allow patrons to return books earlier. Shelving for popular materials and some children's shelving has still not arrived. Temporary signs have been put up for washrooms, etc. Reference checks are still ongoing for the cleaning contract. NEW BUSINESS Library Naming — A petition requesting the naming of the new library in memory of Lloyd Dennis was received as information by the Board. G. Guthrie will respond with an explanation of naming opportunities based on donation to the Library, and there is no policy for naming opportunities within the City of Orillia. Staff Appointments — S. Campbell prepared two reports recommending appointment of staff members to full -time positions. Page 220 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... MOTION #2012:20 Moved by R. Stevens, seconded by P. Hislop that Susan Dance be offered the position of Director of Technical Services on a full time basis starting June 11, 2012. CARRIED MOTION #2012:21 Moved by A. Parsons, seconded by P. Spears that Amanda Sist be offered the position of Director of Children's & Youth Services beginning immediately. CARRIED April 2012 Financial Statement — Financial statements were distributed for board review with a few questions asked regarding staffing. Board members granted permission for a leave of absence to Joanna Rolland and Paul Orser due to health reasons. Board members were inquiring about expectations for opening day and asked to have an agenda emailed, and name tags available. Adjournment at 7:32 p.m. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 221 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... REPORT OF THE CEO May 2012 Submitted by Suzanne Campbell GOAL # 3 The Library will optimize and customize library service to our user groups The Joyce D, Ruth B, Jai, Fred and I worked with the security company to set up the security settings for the doors in the building and the assignment of swipe cards to all staff, as well as assigning level of security for entry into specific rooms. GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics. Jai and Fred and I have been attending a number of training sessions as we learn about how the new building operates including: BAS — Building Systems training Electrical Systems Mechanical Systems All staff involved in programing were trained on the A/V systems in Computer and Technology Lab, the multipurpose program rooms, the portable audiovisual system. The circulation staff, Jai, Fred and I attended session for the security system including video surveillance and programming the door security. Circulation staff were trained on the RFID system; both Children's and Circulation staff were trained on the self- check -out system. GOAL # 8 The Library will attract and develop Board Members, and maintain an effective Board that reflects the library's values and ethics. GOAL # 1 The Library will increase its size to meet the standards. for the population served. Clifford moving completed the move of all books and some furniture from Gill St. to the New Library on Mississaga St. It took about two weeks to completely move all books over and re- shelve them on Mississaga St. David, Joyce, Amanda and I worked with the movers to ensure everything was moved and shelved where it was needed. Clifford Movers did a great job coordinating with the staff. Shelving installation proved to be a bit of a challenge. The shelving in the magazine area was the wrong size. The shelving installers installed it as a temporary fix and the appropriate shelving was re- ordered. The installers felt that the Montel children's shelving was not designed appropriately and had to adapt the shelves using pieces from other shelving. It still appears unfinished. I have talked with Brodart about having kick plates installed, but have yet to hear of a good solution. This meant that there were not enough end plates to complete all the shelving. Children's Services were short 18 banks of shelves and the shelving in the popular materials area could not be installed until after our opening day. The shelving that was completed looks great. The choice of filing drawer shelving for the local history room was an inappropriate design layout, as they have to be built back to back and the layout did not accommodate this design. We are still working on a solution for this problem. The missing shelving will not be available for delivery until early to mid -June. Page 222 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... Fred Marlow, Dan Kehoe and Kurt Preston worked tirelessly putting in long hours to get all of our public computers, staff computers, computer systems, wireless systems up and running. Thanks for all the hard work we had everything working in time for our soft opening on May 31 st. Jai and our Relief Caretaker Peter Ellis worked hard completing the cleaning and getting the building prepared for the public, including ordering supplies and helping Fred with the required supplies. We receive full approval for occupancy on May 29, 2012 and had a soft opening on May 31St We were very happy we were able to open in time for our end of May deadline. We did not announce our opening until Wednesday evening and put up the sign in the window on Thursday morning. It was a nice steady flow of people into the building letting everyone adjust to the operation of the building and the new systems before the crowds of opening day. Reaction to the building was enthusiastic and continues to be, the building is being well used and circulation and registration are amazing. New Library Building (to date) • Internal and external signage has been contracted but has not yet been delivered. Temporary signage will be made until the signage is complete expected delivery is the week of June 251h • Millwork is complete- however there is a problem with where the security gate meets the swing gate into the library. The swing gate does not lock. In addition there is a gap large enough for a person to squeeze through. The architects have ordered a change order for this problem. • Commissioning of systems in the building are almost complete • Security devices are 97% installed- waiting for hardware for two doors. Temporary solutions are in place. • The public computers in both Children's Services and Adult Services are not yet installed on the proper furniture. The wrong wiring was installed a change order has been issued and is still in process. There is no internet access available in Children's Services and the Adult public computers are being housed in the Computer and technology Lab. We have had to cancel an introduction to email course. • The green roof was planted on the north and west side of the building and the smaller garden was planted on the east side of the building. • The electrical room fan circulation is causing a noise problem in the program room. When the storage room door is closed it is too loud to hold a meeting. The architects are working on a solution. • There are a number of smaller plumbing and electrical issues on- going. • Fountain has just been water proofed and is presently being tested. Expected completion, early July. • Skateboarders are beginning to be a problem. The architects are working on solution that would have an aluminum hook on all surfaces that are a concern. These hooks will be place three feet apart. Page 223 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... REPORT FOR THE MONTH OF MAY 2012 by Director of Information Services Kelli Absalom GOAL 2: Create and maintain lifelong relationships with users: Volunteer hours for the month of May were approximately 120. Jayne Turvey conducted volunteer training with 30 volunteers for the Grand Opening and the new "Greeter Desk ". GOAL 3: Optimize and customize library services to our user groups: Information Services staff was very busy during the month of May getting the department ready for the opening of the new building. One of our many tasks was getting our portion of the Opening Day Collection unpacked. Special thanks to Sarah Csekey for as she readied over 8000 titles for shelving. Also, Sarah and Jennifer Murrant shifted the entire non - fiction collection to make use of the new shelf dividers. Darcy Yanni and Pat Hopkins were busy preparing the Local History Room. GOAL 4: Advocate for increased public awareness of the value and range of library services: Jayne Turvey chaired the last Grand Opening Committee meeting. She continued organizing the events including ensuring the completion of 500 goodie bags, 500 candy bags, 500 bookmarks with buttons and 35 gift baskets for prizes. She coordinated the performers, speakers and ribbon cutters for the Grand Opening program including emcee Vic Rauter, piper Ron Sillick and Autumn Tudhope who will officially cut the ribbon. Autumn has had her library card for 78 years and is a regular library user. Other Grand Opening tasks included: ordering 200 tree seedlings to hand out to performers, completion of 1000 souvenir programs, and the completion of a welcome brochure with floor plans. Media releases were sent to all local media as well. Jayne did a live 20 minute interview on Sunshine 89.1 radio to promote the Grand Opening. She also created five library prize baskets that the radio station gave away as prizes; one per day before the Grand Opening as a "call in" prize. Jayne assisted Maltese Video in the production of a short video for the Grand Opening. A table was set up outside the Library for the Downtown Sidewalk Sale event in May. Staff handed out approximately 600 invitations to the Grand Opening. Citizens were very excited to be invited to this long- awaited occasion. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: Reference Questions Answered 189 Internet Use 29 Wireless Use 8 Database Lo ins 463 Home a e Visits 3860 Page 224 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... GOAL 6: Investigate, develop and maintain partnerships in the community. Jayne Turvey created a brochure for the Friends of the Library and organized their booth for the Grand Opening event. Jayne hosted a Downtown Merchants Breakfast on May 14th. Approximately 100 merchants came for a sneak peek of the new library followed by a light breakfast. She received very positive feedback and merchants were thrilled to be invited in before the library officially opened. The library will be participating in the distribution of Cultural Places Passes. With this pass, library patrons and visitors to public libraries in Simcoe County are able to borrow single -day passes to fifteen different museums, archives, art galleries, historic sites and interpretive centres located in the County. With the online reservation system, patrons may search for available passes and reserve a pass for the cultural institution of their choice. Ida Garrow from Information Orillia met with Information Services staff to explain what services they provide. This will assist staff in knowing when to make referrals, especially now that they will be located in the Library. I attended an Information Orillia board meeting. Goal 7: Attract, develop and maintain a trained and educated workforce. Sarah Csekey attended a Get a Life Committee meeting in May. Sarah will begin activity seeking "books" to add to the collection beginning mid -June. The festival is investigating a film aspect to the programs and is looking for funding to bring a major documentary focusing on women and girls to the venues. The Orillia Public Library's date for the Get a Life Festival is Saturday, October 20th. Sarah has booked the library's new programming rooms for the event and encourages anyone who has a story they want to share to contact her for more information on becoming a "human book ". Sarah attended the Simcoe County Chief Librarians' Committee at the Angus Public Library. She participated in a workshop held by Sandra Lee, Project Manager of the Local Immigration Partnership. It is hoped that all libraries in the County will adopt a community hub model for immigrants to Simcoe County. Jennifer Murrant attended a workshop at the Barrie Public Library entitled "Job Seekers in the Library". The workshop outlined practical strategies for creating a plan to develop the library's support for job seekers. Information Services staff received telephone and audiovisual equipment training in the new building. Also, we received training on our new microfilm scanner from Ron Charron of Critical Control. Page 225 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... REPORT OF THE DIRECTOR OF CHILDREN'S YOUTH AND AUDIO VISUAL SERVICES Submitted by Amanda Hodgkinson MAY 2012 May was a busy month for children's services preparing the new library for the public. All staff worked hard to unpack and set up public spaces, and organize our collection. During this time period staff also made themselves busy with multiple projects inside and outside of the library. Marley Lauro took the lead on the opening day collection in which she helped check Young Adult and Children's Services books into the collection, and worked hard to make sure everything was in order before we opened. Programs Goal 2.1 Develop and maintain programs associated with identified groups. Melissa Robertson worked hard to organize the Battle of the Books for elementary schools that eight schools from the Orillia area participated in. It was a great day and the final three schools were Marchmont, St. Bernard's, and the homeschool team. We are eagerly anticipating the results of the grand battle which will take place early June. Kelly Smith organized a high school battle of the books with all four of the local high schools. This was the first time that this program has ever been run, and we were extremely happy with the outcome! A team from Patrick Fogarty became the first ever winner of the high school Battle of the Books! Both programs were a success and we were happy that we could still offer the programs despite the move. Staff Development Goal 7 The Library will attract, develop and maintain a trained and educated workforce. During the move staff received multiple training opportunities in regards to the new building. Staff received training on the new AV system, the RFID self check out, and the new phone systems. The Orillia Public Library had the opportunity to host a SOLS workshop that focused on doing baby programs in the library. Both Marley Lauro and Amy Lambertsen attended. Outreach and Publicity Goal 4 The Library will advocate for increased public awareness of the value and range of library services. Both Amanda Hodgkinson and Marley Lauro sat on the committee that helped to organize the Grand Opening. In this capacity they helped to organize the breakfast tour for the Downtown Merchants, call participants for the library promotional tour, as well help to organize the events of the Grand Opening and Evening Gala. Children's Services was well represented on the committee and worked hard along with the rest of the committee to try to make the day a success. Page 226 of 303 12e) - Orillia Public Library, minutes Annual Meeting held o... REPORT OF THE DIRECTOR OF TECHNICAL SERVICES MAY 2012 Cirrulatinn Circulation staff concentrated on setting up the circ area to be ready for opening day. Once the Bibliotheca sorter was installed, staff practiced on it and discovered some accuracy problems. They worked with Bibliotheca to tweak the sort criteria, and that reduced the errors. The new book bins proved to be too tall for where the return chutes were sited, and had to be modified by Peter Ellis and Jai. Book trucks were also in short supply and many of our old clunkers had to be pressed into service. Staff were also involved in shelf- shifting and reading to incorporate the opening day collection with the rest of the materials. Technical Processi Susan Dance led an interdepartmental team to deal with the opening day collection. She writes: TP took delivery of approx. 13000 items for the library's Opening Day Collection. An interdepartmental team (Sarah Csekey from I.S., Marley Lauro from Children's and Cathy McCrae from TP, and Susan Dance) coordinated the efforts to get these items interfiled with our existing collection. They performed quality control checks and pulled problematic items for consideration. Each item was checked -in, and those items missing MARC records were also put aside. Due to the shortage of library shelving certain Children's materials were left in boxes, but otherwise all the items in the Opening Day Collection were shelved and ready for the public in record time. Thanks to the team, and to library staff in each department for assisting with the massive shelving job. Page 227 of 303 12f) - Correspondence dated July 4, 2012 from Brad Obee, Pre... Simcoe County Off Road Riders Association PO Box 20083 RPO Bay-field North Barrie ON L4M 6E9 July 4 2012 Township of Oro - Medonte 148 Line 7 South Oro, ON LOL 2X0 Mayor Hughes and Members of Council oµ A. d k� C _ try, f . — 9•. Further to our deputation and Council's resolution on February 22, 2012 a very successful Midhurst Trail Ride was held on Sunday June 24, 2012. Despite the rain we had 72 participants who enjoyed a scenic 130km route through Oro - Medonte and Springwater Townships. The event raised approximately $2,000 with $500 going to support Bear Creek Wildlife Sanctuary, and the remainder being reinvested into local trails through our club's stewardship and trail maintenance programs. In support of local businesses lunches were purchased locally, door prize tickets were distributed to participants when they stopped into a local business, and several of the prizes were designed to bring people back to the area to enjoy other activities the area has to offer. Thank you for your support, and as always we are available to assist the Township with any opportunities or concerns related to Off Road Motorcycles and trails in Simcoe County. Regard Brad Obee President, Simcoe County Off Road Riders Association Page 228 of 303 13a) - Correspondence dated June 8, 2012 from Ward Tomkin, o... From: Ward Tomlin Sent: Friday, June 08, 2012 12:00 PM To: Ball, Jerry Subject: Jerry, further to our (Goss Beach Cottagers' Association) request last year for The Township of Oro - Medonte to take over the maintenance of Goss Rd similar to the situation with Cooks Lane Bass Lake kindly advise if there has been any further consideration on the Townships part. We have 25 permanent and seasonal residents on the road. Alan Johnson does our snowplowing and Conestoga and Orillia Paving handle the repairs at present. Would appreciate your input prior to our annual meeting. Thank you Ward Tomlin 37 Goss Rd Page 229 of 303 13b) - Correspondence dated May 25, 2012 from Tony Keene re:... From: Tony Keene Sent: May -25 -12 12:09 PM To: Fax Repository Subject: Peacekeepers Week Contact: General Inquiries I am a resident of Oro Station, and a peacekeeping veteran I would like to ask about the possibility of holding a flag- raising at the Township offices to mark Peacekeepers Week, essentially the week of August 9th, which is Peacekeepers Day. On that date in 1974 the greatest single loss of Canadian lives on a peacekeeping mission occurred. Nine Canadian peacekeepers serving with the United Nations Emergency Force in Egypt and Israel, were flying in a Canadian Forces aircraft on UN service, when it was shot down while preparing to land at Damascus, Syria. There were no survivors. I am prepared to provide a UN flag and am ready to attend with other veterans. Please let me know if this would be possible. Maj. (Ret.) A.B. Keene CD Name: Tony Keene E -mail Address: Phone Number: Page 230 of 303 13c) - Correspondence dated June 22, 2012 from Marco Campana... AIAMOUNTAIN EQUIPMENT CO -OP June 22nd, 2012 Dear Oro - Medonte Council & Committee members; Please accept this letter as a request for approval for Mountain Equipment Co -op's (MEC) Summer Classic 5km110km Road Race. MEC's goal for organizing a road running race is to bring this sort of event back to its grassroots, and partnering with Oro - Medonte brings another level of community to the event. To reach this goal we plan our events to be cost neutral; meaning, we are not trying to make a profit. We can achieve this by keeping our registration fees very low ($15), limiting participant registration numbers (300), and do not provide a lot of the redundant waste (race packages) that can be present in larger events. Ultimately, we want to support the running community with events that are fun, inexpensive, well organized, and a good reason to get outside and be surrounded with likeminded active people. In the supporting documents provided to you I hope MEC has demonstrated to your satisfaction that we have considered everything pertaining to this race. In partnering with the Oro Agricultural Society parking will not be an issue. The OPP will be on site to direct traffic at the 8th 9th and 10th Lines. We will have medical services on -site and working within our Risk Management plan. Below I have provided a general overview of how the event will unfold. Event set -up will commence at 6 am by staff and volunteers. The race will begin at 9 am and finish by 1 pm with clean -up completed by 2 pm. Race participants will have chosen to run either the 5 km or 10 km distance. Each participant will run along 15th /16th Line and once they reach their distance's turnaround mark (2.5 km & 5 km) they will turn around and return running the way they came and finish at the start line. There will be front and rear sweeps for runners to follow and for road safety. Awards will be presented once everyone has completed their distance. I want to thank you in advance for considering our event. If you have any questions or concerns please feel free to contact me. Sincerely, Marco Campana, Outreach & Learning Coordinator 149 West 4th Avenue, Vancouver, BC V5Y 4A6 (604) 732 -1989 Fax: (604) 731 -6483 http: / /www.mec.ca Page 231 of 303 13c) - Correspondence dated June 22, 2012 from Marco Campana... Barrie Summer Classic Skm /10km 2012 Emergency Risk Management Plan Event Procedures Description The Barrie Summer Classic 5km 110km road running race Permits All required permits will be held for this event. Under our current plan we will be permitted through the township of Oro Medonte for street access and amplified music (noise ordinance). We will have a signed contract with the Oro Agricultural Society for the use of their Fairgrounds with the intended use of car parking and any event tents. Security There will be no security necessary. Liability Waivers Anyone participating in any element of Summer Classic race, apart from solely walking through and gathering information, will be required to sign MEC's liability waiver. Children participating in the Summer Classic will require a parent's or legal guardian's signature on their waiver. When participants arrive at Summer Classic to take part in the road race, they will be directed to the MEC registration booth where they will sign a waiver. All signed a waiver will be kept on site. All volunteers will be required to sign a MEC liability waiver. Insurance As required by the Township of Oro Medonte, the MEC Summer Classic will carry $5 million liability insurance that names the Township as additionally insured. Volunteers: All volunteers who are working with MEC Summer Classic directly are covered by MEC's insurance. These volunteers will have to sign an acknowledgement of risk waiver before participating. Instructors: Any instructors working directly for MEC (paid employee) will be covered by MEC's insurance. These instructors will be asked to sign the same liability waiver as the volunteers. Anyone instructing or on behalf of another organization will be covered by their organization's insurance. N/A Site Management The boundaries of the MEC Summer Classic will be the Oro Worlds Fairgrounds bordering 15th /16th Line side road. Runner will be running alongside or on the edge of 15th /16th Line side road. Runners will reach a turnaround at the 2.5km & 5km distances (see attached map). Access to the event will be at the junction of 7th Line and the 15th /16th entrance of the Oro Worlds Fairgrounds. Vehicle parking for the event will be at the Oro Worlds Fairgrounds parking lot. Odyssey Medical will be providing First Aid services for the event. Page 232 of 303 13c) - Correspondence dated June 22, 2012 from Marco Campana... MEC', xu mr,� r= (";ias:,i €. 4.4n� Iof n Bauie W -k klanagemli at Plon Event Staff and Volunteer Management. All event staff and volunteers will be trained for their specific task prior to working / helping out. Along with task training, event boundaries, safety protocols, emergency management and rendezvous points will be reviewed / briefed in staff and volunteer training. Volunteers will receive a gift card from MEC for their participation. Equipment / Inventory Management All event equipment from the store will be inventoried before leaving the store and checked back in after the event. All event equipment will be clearly marked as MEC's. Any MEC merchandise that will be used for demos or displays will be marked out of inventory for the event and checked back into inventory afterward. Any equipment that is demoed at the event will be marked down accordingly, with the difference of the marked down being taken from the Activity budget. N/A Risk Mitigation Steps Throughout the Event • All walkways will be free of obstacles that could prove to be a hazard to participants. Wires for the sound system and or electricity will be placed under carpets or routed out of the way of pedestrians. • Events booths will be free of obstacles and or hazard that could harm participants or staff. Booths will be required to be secured properly in order to withstand wind and or rain. • Event organizers will survey all booth areas to ensure that they adhere to the safety guidelines. • The main event area will be staffed with at least two staff at all time. The role of roving staff is to keep the event free and clear of any obstacles or hazards and help keep people from walking /running in no- running zones. • When moving equipment, staff will be instructed on how to lift and carry in a manner that reduces the chances of injury to themselves or others. Medical Services • MEC Summer Classic will be staffed by two paramedics at all times. • Odyssey Medical will be set up in a tent onsite of the event clearly marked as EMS service / First Aid. • A minimum of two MEC staff will be first aid certified and carry first aid kits. The first aid roving staff will be responsible for first response in case of an on site emergency. Communications • The police and fire will be notified of the presence of MEC Summer Classic at Oro Worlds Fairgrounds July 291" • The Township of Ore Medonte will receive a copy of the MEC Summer Classic Emergency plan prior to the event. • The event organizers will both have cell phones. These phones will act as the main emergency contacts for the event. • Prior to the beginning of the event, staff in the role of emergency communications and event managers will be briefed on procedures. • All staff working the event will carry with them a list of contact phone numbers for emergency personnel. Page 233 of 303 13c) - Correspondence dated June 22, 2012 from Marco Campana... NI EC Umrr;s r Clio k, Y"km/ f f :,m Ear le> Rk3k Management Plan • All communication devices to be used in emergency communication will be tested prior to the event. • Prior to the event, event staff, on -site EMS, and the event organizers will hold a meeting to review emergency procedures as well as asses any safety issues or risks specific to that day. Ernergencv Procedures In case of a life threatening situation 911 will be contacted immediately. All event staff will be advised of this important step in emergency response. In the case of a non -life threatening injury or medical situation, staff first on the scene will co- ordinate with the onsite the event organizers and onsite EMS to get the person to safety / in care of EMS. Any group leaving the event site will carry with them a working cell phone. In case of an emergency, the leaders of the off -site trip will notify the event organizers. In the case of a life threatening off -site medical emergency 911 will be notified. Any group leaving the event site will have at least one leader trained in First Aid and CPR. In the case of a non - medical emergency, such as sever weather or fire, the event PA system will be used to notify participants of the emergency and will direct them to leave the area of danger and get to safety. If the PA system is not working, the event organizers will work with staff to move through the event and notify participants of the emergency. Prior to the event, all event staff and volunteers will be instructed to go to a predetermined location / meet up point in the case of an non - medical emergency. The event staff meet up point will be in front of the main entrance of the Oro World Fairgrounds. Anyone suspected theft will be immediately directed to Ontario Provincial Police. Media: Any media questions regarding an emergency at the MEC Summer Classic should be directed to Marco Campana or Chris Bosworth who will them relay this information to the right persons at MEC head office. Page 234 of 303 13c) - Correspondence dated June 22, 2012 from Marco Campana... 9t' LINE `, `= 15/16 -Side d. 0 h ? # L -8- LH] ��k Y x � *5 km Turn f Around g�°f,E 11t�' LEN€ X2.5 km Turn =' Around 'F 10`x` LINE !I! Itr E 1J16t' side Rd. *This map is to be used as a general reference and does not represent exact distances or 70 LINE turnaround locations. �R Race Location: The race starts and finishes at Oro Worlds Fairgrounds, Oro at the corner of 7th Line and 15th /16th Side Rd. Parking is provided on -site. Race Logistics: Racers will run along the 15th/ 16'h Side Rd. until they reach either the 2.5 km or 5 km turnarounds (turnarounds will depend on what distance registrant registered for – 5km or 10km). There will be OPP at each intersection to marshal traffic. 15ht /16th is a through road with no direct stop signs to confuse runners. There will be kilometer markers indicating distances. There will be hydration stations at each turnaround. *Odyssey Medical will be overseeing and providing all first aid. For more information, please visit: httys: / /www.karelo.com /ev dashboard.php ? &Ev =12248 Page 235 of 303 13d) - Correspondence dated July 4, 2012 from Don Campbell, ... From: Donald campbell Sent: July 4, 2012 9:26 PM To: Burness, Lynn Cc: Oro World's Fair Subject: Oro Fair Lynn, As a follow up to our discussion, I have put together the following: The Oro Agricultural Society wishes to request the following, for the 2013 Oro World's Fair: The use of the 4 bays on the East end of the Township garage from Wed Sept 11th at 6 PM until Sunday Sept 15th at 6 PM • This is the entire east section as used in previous years • The fair uses this area to display our Junior Fair section; • The Senior fair flower show and the Roots and Vegetables show • Also the stage is set in here for the Talent Show on Friday night • The Baby Show on Sat at 1 PM, and other entertainment throughout the fair • All the area is set up Wed night -- exhibits arrive Thurs by 7PM and are judged Thurs Night • All area is cleaned up and put away on Sunday Thank You in advance for your co- operation on this matter. Any Questions please contact me. Don Campbell President Oro Agricultural Society Page 236 of 303 13e)-Correspondence dated July 5,2012 from The Honourable... Harper Government Takes Action to Improve Community Facilities Across the Country - ... Page lof2 Federal Economic 13mlolNiient Agence f6derale de &m.,elqr4,,ement Agency for Southern Ontario 6�m*��mm pour �S�me inOv6amm ^�=�°"^~~°^` nome> News Releases Harper Government Takes Action to Improve Community Facilities Across the Country Minister Goodyear Launches the Community Infrastructure Improvement Fund in Ontario For immediate release July 5,zDz2 Mississauga, Ontario - The Honourable Gary Goodyear, Minister ofState for the Federal Economic Development Agency for Southern Ontario (FedDev Ontario), today announced the launch of the new Community Infrastructure Improvement Fund in Ontario. Community and recreational Cao|||t|es are now eligible for repairs and upgrades through the Fund. "The Harper Government is committed to creating jobs, growth and long-term prosperity in our communities," said Minister ofState Goodyear. "The Community Infrastructure Improvement Fund will boost economic activity in communities and help support job creation in Ontario. By improving the quality nf our community facilities, we are also contributing to building prosperous communities for Canadian families for years tocvme.^ redoav Ontario is delivering the Fund in Ontario with an allocation of $49.6 million over two years. Through the Fund, FedDev Ontario will support, on a cost-shared basis, repairs and improvements to existing community infrastructure that is accessible for use by the public. Local, regional and First Nation governments, as well asnot'[orprnf|t organizations with projects that can be completed before March 31, 2014 are invited to apply for funding. Eligible recipients may receive contributions of up to $z m||||nn and must leverage a minimum of 50 per cent of funding from other sources. In Ontario, priority may be given to projects that require a federal contribution of just 33.3 per cent of total project costs. Applications for projects in Ontario must be submitted by 5:00 p.m. EDT on August 24, 2012. For detailed program guidelines and information on how to apply, please refer to . This national program provides $150 million over two years to be delivered by regional development agencies across the country. For more information, please refer to the bxckgUzuunule� Created in 2009, padoev Ontario supports the southern Ontario economy by building on the region's strengths and creating opportunities for jobs and economic growth. The Agency has launched a number of initiatives to create a Southern Ontario Advantage and place the region in a strong position tocompete |n the global economy. These initiatives are designed toencourage partnerships and support projects that help the region's businesses and communities become more competitive, innovative and diversified. To learn more, please visit or call 1-866-593-5505. Follow usvnTwitter -3O- For more information, contact: Stephanie Thomas Press Secretary hitp://www.feddevontario.gc.ca/eic/site/723.nsf/eng/00846.html 7/6/2012 Page 237 of 303 13e) - Correspondence dated July 5, 2012 from The Honourable... Harper Government Takes Action to Improve Community Facilities Across the Country - ... Page 2 of 2 Office of the Honourable Gary Goodyear 613- 960 -7728 Media Relations FedDev Ontario 519- 585 -2917 Backgrounder Community Infrastructure Improvement Fund Through the Community Infrastructure Improvement Fund (CIIF), the Harper Government has committed to supporting communities and creating jobs through repairs and improvements to existing community facilities over the next two years. Expansions such as adding ramps to improve accessibility to a facility, adding a roof to an outdoor rink or extending a trail or bike path are eligible. The construction of new infrastructure and repairs to facilities that are primarily for commercial or for - profit activities are ineligible. Priority will be given to projects that can demonstrate anticipated economic benefits to their communities and the use of new technologies and innovation. Facilities must be accessible for use by the public and not limited to a private membership. All projects are required to be completed by March 31, 2014. The Fund is being delivered by the regional development agencies across Canada and will support projects on a cost - shared basis. Funding recipients may receive up to 50 per cent of total eligible costs. The Government of Canada may provide up to $1 million per project. Municipal, regional and First Nation governments, as well as not - for - profit organizations are eligible to apply. The Fund has been allocated as follows: Community Infrastructure Improvement Fund Regional Development Region Fiscal year Fiscal year Total Agency 2012 -13 2013 -14 Atlantic Canada Newfoundland and $8,300,000 $8,300,000 $16,600,000 Opportunities Agency Labrador, New Brunswick, Nova Scotia, Prince Edward Island Economic Development Quebec $15,600,000 $15,600,000 $31,200,000 Agency of Canada for the Regions of Quebec Federal Economic Ontario $24,800,000 $24,800,000 $49,600,000 Development Agency for Southern Ontario Canadian Northern Yukon, Northwest $3,200,000 $3,200,000 $6,400,000 Economic Development Territories, Nunavut Agency Western Economic British Columbia, Alberta, $23,100,000 $23,100,000 $46,200,000 Diversification Canada Saskatchewan, Manitoba More information on the delivery of the Fund in each region is available by contacting each regional development agency. In Ontario, please visit www.FedDevOntario.gc.ca /ciif, email infrastructure @feddevontario.gc.ca or call 1- 866 - 593 -5505. Date Modified: 2012 -07 -05 http : / /www.feddevontario.gc.ca/eic /site /723.nsf /eng /00846.html 7/6/2012 Page 238 of 303 COUWY OF SIMCO l June 26, 2012 13f) - Correspondence dated June 26, 2012 from Cal Patterson... County of Simcoe Office of the Warden 1110 Highway 26, Midhurst, Ontario LOL 1 XO Mayor and Council of Simcoe County Member Municipalities City of Barrie City of Orillia Dear Mayor and Council: Main Line (705) 726 9300 Toll Free 1 866 893 9300 Fax (705) 725 1285 Web: simcoe.ca Y µto At its meeting of June 26, 2012, Simcoe County Council enacted the following resolution: "THAT Item HS 12 -115 regarding the draft Simcoe County Food and Agriculture Charter, attached as Schedule 1, be received and circulated to Simcoe County member municipalities and the cities of Barrie and Orillia; AND THAT the Simcoe County member municipalities and the cities of Barrie and Orillia be encouraged to participate in the consultation opportunities regarding the draft Charter, during the fall of 2012." A copy of Item HS 12 -115 is enclosed for your reference. Your input into this process is welcomed. If you have any questions regarding the Food and Agriculture Charter, please contact Ms. Brittany Doner, Project Consultant at extension 1246. Yours sincerely, Cal Patterson Warden c Ms. B. Doner, Project Consultant Ms. T. Talon, General Manager of Community and Social Services OOW- 003 -cat Page 239 of 303 13f) - Correspondence dated June 26, 2012 from Cal Patterson... COUNTY OF SPVICOE ITEM FOR: HUMAN SERVICES COMMITTEE SECTION: Children and Community Services Department ITEM NO. HS 12 -115 MEETING DATE: June 12, 2012 SUBJECT: Draft Simcoe County Food and Agriculture Charter — Version 1 RECOMMENDATION: THAT Item HS 12 -115 regarding the draft Simcoe County Food and Agriculture Charter, attached as Schedule 1, be received and circulated to Simcoe County member municipalities and the cities of Barrie and Orillia; AND THAT the Simcoe County member municipalities and the cities of Barrie and Orillia be encouraged to participate in the consultation opportunities regarding the draft Charter, during the fall of 2012. BACKGROUND: The Food and Agriculture Charter Steering Committee is a partnership between the County of Simcoe and various community organizations, including: agriculture, health, faith, education, economic development, social and community services and municipal partners. The mandate of the Steering Committee is to create a truly made -in- Simcoe County Food and Agriculture Charter, by ensuring that community values are reflected in the Charter. Since its first announcement in April 2011, the public has been encouraged in a variety of ways to participate in the development of a first -draft for a made -in- Simcoe Food and Agriculture Charter. An online survey, visioning day sessions, email correspondence, and up -to -date reports posted online were all part of an extensive community outreach strategy. From the information gathered through the aforementioned community outreach strategies, the Simcoe County Food and Agriculture Charter Steering Committee was able to put together the following reports: I) Summary of Community Feedback, Simcoe County Food and Agriculture Charter Survev 2) Visioning Day Focus Group Summary Report Once community input was gathered, an evaluation of outreach was conducted to ensure that ample opportunity was given to all members of the community to participate. Once the process of gathering information was complete, all information including: survey responses, visioning day transcripts, emails, and reports were combined and reviewed. The information was then grouped and condensed into a four- page working -draft charter. Page 240 of 303 13f) - Correspondence dated June 26, 2012 from Cal Patterson... June 12, 2012 Human Services Committee HS 12 -115 Page 2 After extensive review from the Simcoe County Food and Agriculture Charter Steering Committee, the Charter was then condensed into a standard two -page charter format. After further examination and editing, the first -draft of a Simcoe County Food and Agriculture Charter has been approved for distribution to the public for vetting and comment. Additional public outreach will be gathered through a series of public consultations this fall, as well as an online survey. Further details regarding these opportunities for input will be posted on the Food Partners Alliance of Simcoe County Website at www.fpa.simcoe.ca. It should be noted, that the Steering Committee received many tactical ideas and concepts throughout the consultation process, as captured in the reports above. These ideas not only helped inform the charter, but they will also be used to develop a work plan strategy document that can support the vision and objectives of the Simcoe County Food and Agriculture Charter. FINANCIAL ANALYSIS: There is no financial impact to this Item. SCHEDULES: The following schedules is attached and forms part of this Item: Schedule 1 — Draft Food and Agriculture Charter — Version 1 Schedule l.pdf PREPARED BY: Brittany Doner, Project Consultant, Food and Agriculture Charter APPROVALS: Date Terry Talon, General Manager, Social and Community Services June 5, 2012 Lealand Sibbick, Deputy Treasurer June 5, 2012 Mark Aitken, Chief Administrative Officer June 5, 2012 Page 241 of 303 Schedule 1 13f) - Correspondence dated June 26, 2012 from Cal Patterson... Human Services Committee HS 12 -115 i s Simcoe County Food and Agriculture Charter Your Simcoe County Food and Agriculture Charter is a document which outlines the values and beliefs about food which your community considers most important. A charter is not a policy document; rather, it is a guide for making decisions intended to benefit the local food system. The residents of Simcoe County created this document for their community. Anyone can implement the goals and objectives outlined in the Charter, including. government, educators, philanthropists, volunteers, and county residents. VISION Made up of the people, places, and processes involved in the production of food, our local food system includes such steps as the growing, harvesting, marketing, processing, packaging, and distribution of food; as well as the purchasing, preparation, eating, and disposal of food waste and packaging. The Simcoe County Food and Agriculture Charter emerged from a shared community desire to establish a just and sustainable local food system, characterized by: Equal access to healthy and nutritious foods for all • A strong farming economy and the protection of farmlands • Economic growth and prosperity • Increased education and employment in the areas of food and agriculture • Environmental sustainability and innovation • Recognition of the cultural relevance and shared experience of food PREAMBLE Agriculture is one of the primary industries that helped to establish all of the different regions that would ultimately become the County of Simcoe, but in order to remain a vital part of our economy for generations to come, it will need to be protected. Now one of Canada's fastest growing regions, as the population of Simcoe County continues to grow, so will the demand for nutritious food. Food is essential for life and optimal health, yet there are many members of the community who face barriers to accessing nutritious food. Additionally, urban sprawl, environmental concerns, increasing energy costs, and an aging workforce are all obstacles facing the future of farming in our county. Based on concerns and opportunities identified by the community, the Simcoe County Food and Agriculture Charter recognizes and endorses that a just and sustainable food system in Simcoe County is built on, and defined by, the following 4 principles: Version 01 Tuesday, June 05, 2012 Page 242 of 303 13f) - Correspondence dated June 26, 2012 from Cal Patterson... Schedule 1 Human Services Committee HS 12 -115 Page 2 FOOD & AGRICULTURE CHARTER SIMCOE COUNTY FOOD AND AGRICULTURE CHARTER PRINCIPLES: Equal Access to Healthy and Nutritious Food for All Food is essential to life, and must be made equally accessible to all residents. Support for policies and initiatives which work to eliminate hunger, improve local food distribution systems, promote minimally processed, nutritious, and local food choices, and increase food education and literacy is essential for a healthy community. A Close -Knit Community Achieved through a Celebration of Food and Culture Celebrations of food, culture, and diversity are an excellent way to bring together the many residents of Simcoe County while promoting the wide variety of cultural cuisines that exist, and preserving local history through the recognition and celebration of traditional food customs and First Nations' Heritage, Sustainable Economic Growth and Prosperity Creating opportunities for local agriculture businesses to produce, store, package, promote, sell, and deliver their products locally, while also stimulating local economic development through partnership - building between local businesses, farmers, organizations, governments, and institutions. Furthermore, encouraging success in the profession of agriculture by working to identify and remove the barriers facing existing and prospective farmers, including: the acquisition of land, complying with land -use regulations, and costs. Agricultural Stability and Environmental Responsibility: Strong farm succession planning and a celebration of farm culture is an important means to agricultural sustainability and food system resilience. The business of agriculture requires skilled labour, and the sustainability of professions in farming, horticulture, agriculture, and farm- related industries requires an increase in related education at all levels of institutionalized education. Likewise, education in agriculture needs to be provided for both large- and small -scale farming, as well as traditional and innovative applications. Risks to both farmland and the environment, due to urban sprawl and population growth, need to be addressed, and the protection and preservation of our ecosystem must be made a priority. A continuing effort must be made to explore innovative technologies which improve productivity and environmental responsibility in farming. Sign On to the Simcoe County Food and Agriculture Charter 1/We, the undersigned, support and endorse the community values, visions and priorities reflected in the Simcoe County Food and Agriculture Charter and declare our commitment to contribute to a socially, environmentally, economically healthy, agriculturally sustainable, and food secure Simcoe County by supporting local actions that are consistent with the Charter. Signature(s) Version 01 Tuesday, June 05, 2012 Page 243 of 303 13g) - Correspondence dated June 18, 2012 from Diane & Ron S... Page 1 of 3 diane From: "diane" To: < Mayor tiughes >; <Deputy Mayor Hough >; <Councillors >; <and Mr. Jerry Ball> Sent: Monday, June 18, 2012 12:22 PM Subject: Line 5 (Between Horseshoe Valley Rd. & Bass Lak. Rd.) JAN 3112092, ORIGINAL DRAFT: L INE 5, Horseshoe Valley Rd..to Hass Lk. Rd Township of Oro - Medonte (Hand Delivered) Attn. Mayor Hughes, Deputy !mayor Plough, Mr. Jerry Ball and all Councillors Thank you Jerry for reply Jan_30112;.regarding Lane 5, between Horseshoe Valley lid. & Bass Lk. lid. We began this letter in January; frankly too upset to finish it at that time We are terribly disappointed once again (for 30 years), and extremely disturbed at the 2 main reasons iven for Line 5 (this section) being removed from 2012 Budget; in spite of 2 options presented. The following 2 reasons given for removal of that road -work from the 2012 Capital Budget, seem short- sighted, and uniformed. If this thinking persists, it will ensure that this stretch will never be improved for owners who have requested proper access to their lands; nor will it ever be safe for all travellers who use it regularity. 2 Reasons given: (PLEASE NOTE ASTERISKS) #1. *No homes within this section to justify construction costs. #2. * *Cost to build was high when consideration to total budget, and still roads within system with numerous residents; which could not be reconstructed orupgraded.*** #(1) *Of course there are no homes! (These landowners have been told the road is NOT in acceptable condition, for permits). "Which comes first, the chicken or the egg "? There are now many miles of newly paved Concession Roads in Oro - Medonte having only a few homes per mile; with long distances between. You know which roads these are; they would be familiar to Mr. Ball. We've driven many of them, even recently; also throughout north Medonte. Some Line 5 property owners approached this Municipality for permits 25 -30 years ago, and were declined: BASED ON the UNACCEPTABLE CONDITION OF THE ROAD. This Township COULD have had a solid tax -base from several homes on Line 5; for over 25 years. (Who makes these decisions)? ** *Other residents are Bettina "reconstruction and upgrades" while we on Line 5 that stretch), do NOT even have basic, full access to our properties. Page 244 of 303 13g) - Correspondence dated June 18, 2012 from Diane & Ron S... Page 2 of 3 WE DESERVE THAT SAME RECOGNITION AND CONSIDERATION. Line 5. (that short-stretch) should be included in 2012 budget; it should have been a priority. THIS IS NOT FAIR DISPERSEMENT OF BUDGET FUNDS. As 30 year resident taxpayers; we've contibuted to those funds without benefit, while new (often transient) residents get parks, playgrounds and recreation facilities. This Municipality may need to re- assess their core values. People come and go; as in Horseshoe Highlands, and other communities, and special - interest projects do get approved. Oro - Medonte has catered to new and transient residents, and squeaky - wheels, while we've remained constant 30 years; yet denied and ignored. More serious accidents may occur on this dangerous stretch. We know, as does the Township; there have already been some. Huge liability exists. Due to lack of maintenance; it has also become a "dumping- haven ". In spite of being chained; our land, others, (County Forests, and the road) are frequently dumped with construction materials, appliances and garbage. We've often removed rubbish at our own expense. Township's well aware of existing hazardous conditions for vehicles, hikers, off -road machines, touring Hummers etc. Vehicles drive the middle of the road; fast! This is a very active road. Road conditions acceptable 50 years ago; are no longer so. With the population growth in that specific area; this road should be at Municipal Standards. It hasn't improved in the 30 years we've owned land; though we consistently asked for yearly upgrades, (never requested paving). #(2) **The cost of a capital investment on this road, would be insignificant; if compared to staff - hours, and legal expenses to defend the Municipality; should a serious accident occur. Additionally: it would enhance our Township road system and beauty, add safety for all users of this road eliminate an unkempt road in the middle of Resort - Tourism, and provide a potential tax -base. This matter now goes beyond the firm commitments given us 30 years ago by highest Oro officials (prior to our purchase). We were assured Line 5 would be upgraded and services provided on that stretch; AS SOON AS WE WERE READY TO BUILD, "Welcome to Oro ". We finalized our purchase based on those assurances. This Municipality has not honoured their commitment. Three decades is a "lifetime" for a resident to pursue this commitment. We doubt Councillors had knowledge of that; nor our history on Line 5. In previous letters; we asked that our circumstances, and all issues of concern on Line 5, be made aware to ALL Councillors. Based on Jan.2012 decision to exclude bringing this stretch up to proper Standards; we now doubt information was fully shared. Eighteen months after our purchase (early 80's) we inquired to new Oro staff about permits. We were told the road was not in acceptable condition for year -round maintenance; therefore permits would not be granted, and the Township would not upgrade it. We've tried consistently for 30 years to get this road upgraded to Municipal Standards. Surely this Township has a moral responsibility to ensure taxpayers have proper, safe access to their property. In our case those very specific commitments and assurances were made to us; and were vital to us purchasing our land on Line 5. We are shocked that absolutely nothing was included in this budget, to achieve Municipal Standards in 2012, on this short stretch. It will have to be done at some point. You have responsible property owners requesting proper access to their lands for 30 years. We made large investments in our Oro - Medonte lands; along with dreams for our family. All Township roads should be held to municipal standards for safety; and to allow taxpayers along those roads to properly access and fully utilize their land. Most mportantly: this particular stretch of road is a through- route, part of an important Concession not an isolated spot nor private lane It is a most "happening" spot in this Township F /19/7n11) Page 245 of 303 13g) - Correspondence dated June 18, 2012 from Diane & Ron S... Page 3 of 3 Police and Fire Stations are there; huge Resort community, Golf- Courses, Highlands, parks and community activities. Edgar lands when developed, will add hundreds more residents and vehicles to this exact area. Where is the foresight? Mayor Hughes; we had hoped to hear from you prior to the 2012 budget - draft. In February 2011 you advised us the 2011 plan was complete. You suggested discussions would be appropriate when the Report on remaining roads was being prepared; and that you had dialogue with Staff, further to our letter Jan.2011. Is there still opportunity for re- consideration for municipal standards to be achieved in 2012 . on that short stretch? Were Councillors informed of all circumstances. Do they know that landowners on Line 5, HAVE requested municipal standards for 3 decades; vet have been ignored, and deferred. When we inquired on status of 2012 draft - budget, (we knew Line 5 was included); we were advised on Jan.30, 2012, that the budget had been ratified Jan. 25./2012, and that Line 5 had been removed from the original Draft, for this year. Mayor Hughes; we had requested input and advice well prior to that. We had asked to meet. We were seeking every possible opportunity to ensure this stretch of Line 5; was justifiably included in the 2012 Capital Budget. We doubt all Councillors were informed of issues /concerns, nor of land- owners needs, along this stretch of road. Is there something that can still be done with 2012 plans; to include this work? Will you assist us with this? Mayor Hughes; we believed you found strong merit in our position, and we appreciated meeting with you several years ago. We find the reasons given for omission in 2012, to be extremely feeble, and not well considered. As 30 year residents; we invested heavily in Oro - Medonte, and are excellent stewards of our lands. We cherish the beauty of this Township; but have been terribly disappointed by the lack of Township concern, nor any municipal obligation to be shown in this matter. As long- standing taxpayers, we expected fairness; in what has been a very reasonable, sensible, and fundamental request. We are not seeking to acquire "more" priviledge than other residents; merely asking for the same fundamental rights. Mayor Hughes, would you kindly see that this letter is distributed to our Deputy Mayor, and to all Councillors for us; perhaps with some introduction from yourself. May we please meet with decision- makers, and receive some response. We regret it has been necessary for us to have been so persistent, so many years; we of course value your time. It has been hugely time consuming, troublesome, and disappointing for us. �aRon a Township of Oro - Medonte h/1 R /Nn 19 Page 246 of 303 13h) - Tough Mudder, Request for Municipal Significant Desig... MOONSTONE ad NT ST. LQUIS 24 Mount St Louis Road R. R. 4 Coldwater ON LOK 1 EO Phone # 705- 835 -2112 Toronto Toll Free # 877 - 835 -2112 fax # 705- 835 -2831 Tuesday July 10, 2012 Oro Medonte Council Dear Mayor and Council Members, First let me say thank you for hearing our request to designate our event Tough Mudder Municipal Significance to be hosted by Mount St Louis Moonstone August 18"' & 19t" This is our resort's first foray into summer events and we hope to continue and hopefully offer more opportunities like this for economic growth in the township of Oro Medonte. As of last week online registration shows we can expect between 19,000 — 25,000 combined spectators and participants on Saturday August 18t" with a slightly decreased total for Sunday August 191' €n the range of 4,000 — 6,000 people. Tough Mudder will have a substantial positive economic effect on the township. We are aware of many hotels in the township enjoying sold out room status during the weekend of Tough Mudder. This is not to mention the local contracting, bus & transportation companies, security and food vendors that will benefit from Tough Mudder; as we use local businesses to transport people, build and construct the obstacle course and event village. Part of the atmosphere of this day will include a beer garden and stage with music and bands. Please approve our request for designating our event Municipal Significance, Tough Mudder along with Mount St Louis Moonstone will ensure all regulations are met and strictly enforced as required by the AGCO, OPP and Oro Medonte Fire Department along with Simcoe County Paramedics. It is in all parties' best interests for this event to be executed safely and according to Township guidelines. We appreciate your time, efforts and your support on this request. Sincerely, Sarah Huter Rec,�j Marketing & Promotions Director L Mount St Louis Moonstone JUL 0 2011 ORO_ r ; SH1Pr� Web Site www.mountstiou s.com E Mail ms €m1,@rnslm_on.ca Page 247 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2012 -123 Being a By -Law to Authorize the Execution of a Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22) Between the Township of Oro - Medonte and the County of Simcoe WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 52(1), as amended, provides an upper -tier municipality may add a lower -tier highway, including a boundary line highway, to its highway system from any of its lower -tier municipalities. AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, provides that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS as a result of the County of Simcoe Transportation Master Plan, the County has identified highways which will be required to be included in the County's highway system at some time in the future to ensure that the County's highway system will function on a county wide basis. AND WHEREAS the identified highway within the Township of Oro - Medonte is the Line 7 North from Highway 11 north to Horseshoe Valley Road /County Road 22. AND WHEREAS Council deems it expedient to enter into the Municipal Highway Best Efforts Agreement with the County of Simcoe. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to Horseshoe Valley Road /Country Road 22) attached hereto as Schedule "A" and forming part of this By -Law. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF JUNE, 2012. I r 71 � � i • 7 :71 • 7 :7nr r [ • P H ] � r : I � C • P J 1 � 6y a 11 • 7 � • ] : Z • � i � d � •L l � r r � Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 248 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... Schedule 'A' to By -law No. 2012 -123 c� ,yr} S�MG OF MUNICIPAL HIGHWAY BEST EFFORTS AGREEMENT (7t' Line from Highway 11 north to Horseshoe Valley Road /County Road 22) THE CORPORATION OF THE COUNTY OF SIMCOE "County" -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE "Township" Page 249 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... Table of Contents RECITALS.............................................................................. ..............................3 1. COMPLIANCE WITH SECTION 270 ............................ ..............................4 2. TERM OF AGREEMENT ............................................. ..............................4 3. ON -GOING CO- OPERATION ...................................... ..............................4 4. OFFICIAL PLAN, BY -LAW COMPLIANCE AND TRANSPORTATION MASTERPLAN ....................................................................... ..............................4 5. CIRCULATION TO COUNTY OF SIMCOE .................. ..............................6 6. MAINTENANCE ........................................................... ..............................6 7. BRIDGES AND CULVERTS ........................................ ..............................7 8. INSURANCE ................................................................ ..............................7 9. INDEMNITY ................................................................. ..............................7 10. ENTIRE AGREEMENT ................................................ ..............................7 11. NO MODIFICATION ..................................................... ..............................7 12. SEVERABILITY ............................................................ ..............................8 13. RECITALS .................................................................... ..............................8 14. NOTICES ..................................................................... ..............................8 15. INTERPRETATION OF AGREEMENT ........................ ..............................9 16. FURTHER ASSURANCES .......................................... ..............................9 17. WAIVER ...................................................................... .............................10 18. GOVERNING LAW ...................................................... .............................10 19. BINDING ..................................................................... .............................10 20. EFFECTIVE DATE ...................................................... .............................10 Page 250 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... MUNICIPAL HIGHWAY BEST EFFORTS AGREEMENT (7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22) BETWEEN: THE CORPORATION OF THE COUNTY OF SIMCOE "County" -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE "Township" Collectively "the Parties" RECITALS The County's highway system consists primarily of two lane arterial highways, which move the traffic through the County, providing direct access to major residential, commercial and industrial centres, both within and outside the County, as well as serving the needs of the residents that live along the County's highways. The rapid growth and development within the County is placing heavy demands on the County's highway system and will continue to do so in the future. The County has developed a long range plan for the reconstruction and rehabilitation of the highway system so that it can meet these demands. As a result of the County of Simcoe Transportation Master Plan, the County has identified highways which will be required to be included in the County's highway system at sometime in the future to ensure that the County's highway system will function on a county wide basis. The identified highway within the Township of Oro - Medonte is the 7th Line ( "Identified Highways "). 3 Page 251 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... Section 52(1) of the Municipal Act, 2001, S.O. 2001, c.25 ( "Municipal Act ") authorizes an upper -tier municipality to add lower tier highways to its highway system. The parties have entered into this agreement ( "Agreement ") to set out the terms upon which the Parties have agreed to the County proposing to add the Identified Highways to the County's highway system at some time in the future. NOW THEREFORE in consideration of the Township and the County agreeing to the terms of this Agreement and the County agreeing to add the Identified Highway's to the County's highway system at some time in the future, the Parties agree as follows: 1. COMPLIANCE WITH SECTION 270 1.1. The County and the Township will be responsible for complying with any terms of their respective policies under section 270 of the Municipal Act which would apply to the Identified Highways being added to the County's highway system. 2.1. This Agreement shall terminate upon the earlier of the date that the Identified Highways have been added to the County's highway system by by -law or twenty (20) years from the Effective Date. 3. ON -GOING CO- OPERATION 3.1. The Township agrees to share with the County all information that it has, on the Identified Highways including, but not limited to, ownership, and maintenance. 4. OFFICIAL PLAN, BY -LAW COMPLIANCE AND TRANSPORTATION MASTER PLAN 4.1. The Township agrees that the Identified Highways are not being added to the County's highway system at this time, but that they may be added to the County highway system at some time in the future. If the Township wishes to remove these Highways from the Township's highway system in the future and have them added to the County's highway system, then until such time as this occurs, the Township must make their Best Efforts to ensure that the County's Official Plan, By -laws, and County of Simcoe Transportation Master Plan with regard to road widenings, set backs and entrance permits, among other things, are enforced by the Township wherever legally possible, for all new developments along these highways. 4 Page 252 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... In the event that this does not occur, the County may be unwilling to add these highways to the County's highway system in the future. 4.2. The Township agrees that the following are the general requirements of the County in relation to future County highways. 4.2.1. The County set back requirement is a minimum of 15 meters from any existing property line, however, in some cases the requirement may be greater than 15 meters from any existing property line, as set out in County of Simcoe by -law 5604. 4.2.2. The County of Simcoe road widening requirements are the minimums as set out in current County of Simcoe Official Plan and current County of Simcoe Transportation Master Plan, as updated from time to time. 4.2.3. The County of Simcoe entrance permit requirements, are that no entrance permits are allowed for lots created after the date of execution of the within Agreement, subject to what is prescribed in County of Simcoe by -law 5544, as applicable at the time of any application, which by -law is subject to change from time to time. 4.3 The Township acknowledges that it has the authority to request that all future applications for Subdivision Agreements and Severances adhere to all County of Simcoe requirements for road widenings, entrance permits and set backs as set out in Section 4.2 of this Agreement, pursuant to the Planning Act, R.S.O., 1990, c.P13, s.51(25) and s53(12). The Township further acknowledges that it has the authority to request that all future applications for Site Plan Control Agreements adhere to all County of Simcoe requirements for road widening, entrance permits and set backs as set out in Section 4.2 of this Agreement, pursuant to the Planning Act, R.S.O., 1990, s.41, in some situations. 4.4 The Township acknowledges and agrees that it will amend its Official Plan at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business to include the road widths and sight triangles required by the County for a County highway, so that the Township has the authority to ask for the appropriate County road widenings and sight triangles when applications are made to the Township. The Township further acknowledges that the County requirement for the full width of the 7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22 is 30.5 metres and that there is also a requirement for sight triangles at each intersection for all Identified Highways which are to be 15m x 15m in size as set out in the County of Simcoe Transportation Master Plan and Official Plan, as amended from time to time. Until such time as the Official Plan is amended by the Page 253 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... Township, the Township shall make its best efforts to request that all new applications comply with County requirements. 4.5 The Township acknowledges and agrees that it will amend its Zoning By- law at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business to reflect the setbacks required from County roads for all applications for building permits that affect the 7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22, as set out in County of Simcoe by -law 5604, as amended from time to time. Until such time as the Official Plan is amended by the Township, the Township shall make its best efforts to request that all new applications comply with County requirements. 4.6 The Township acknowledges and agrees that it will revise its Entrance Permit By -law 91 -176 at such time as it is updating and finalizing it's Official Plan in the normal course of the Township's business so that entrance permits requirements for future applications for entrances onto the 7th Line from Highway 11 north to Horseshoe Valley Road /County Road 22 shall conform to County of Simcoe entrance permit requirements as set out in by -law 5544 as amended from time to time. Until such time as the Official Plan is amended by the Township, the Township shall make its best efforts to request that all new applications comply with County requirements. Notwithstanding what is set out elsewhere in this Agreement, the County acknowledges and agrees that the provisions of this Section will only apply to all lots created after the date of execution of this Agreement. The County and the Township agree that the restrictions on new Entrance Permits only applies to highways outside of designated Settlement Areas. 5. CIRCULATION TO COUNTY OF SIMCOE 5.1. The Township agrees that after execution of the Agreement, and until such time as the Identified Highways are added to the County's highway system, the Township will circulate all applications for plans of subdivision, severances, site plan control agreements or otherwise to Paul Murphy, Planning Engineer Technician, at email Paul.Murphy @simcoe.ca, to provide the County with an opportunity to comment upon all applications. 6. MAINTENANCE 6.1. The Township shall continue to be responsible for all maintenance and construction improvement works for the Identified Highways to the Township's standards and to the minimum Provincial Standards pursuant to the Municipal Act, until such time as the Identified Highways are added to the County's highway system pursuant to a by -law passed by the Council of the County of Simcoe. The Township agrees that any n Page 254 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... construction plans for improvements are to be submitted to the County and approved by the County in writing prior to any work being commenced. 7. BRIDGES AND CULVERTS 7.1 The Township acknowledges that in addition to any highways being added to the County's highway system, all bridges , culverts and drainage appurtances associated with the roadway, including but not limited to the road crossing and driveway culverts, storm sewers and associated structures which are part of the highways or located under the highways will be included in the Addition of the highway to the County's highway system. The Township further acknowledges that in the Municipal Act an overpass is considered a bridge if it crosses a culvert larger than 3 meters in diameter, and otherwise it is considered a culvert. The County and Township acknowledge that all other infrastructure and utilities will remain under the appropriate authority's control. 8. INSURANCE 8.1. The Township shall continue to include the Identified Highways within its insurance coverage until the Identified Highways are added to the County's highway system by by -law. 9. INDEMNITY 9.1. The Township hereby indemnifies and saves harmless the County from and against all liability, losses, damages or costs whatsoever which may arise either directly or indirectly by reason of any act, neglect or refusal of the part of the Township, its servants, employees, contactors and agents, in the performance or partial performance or the failure to perform and carry out any obligation imposed or assumed pursuant to this Agreement. 10. ENTIRE AGREEMENT 10.1. This agreement shall constitute the entire agreement between the Parties pertaining to the subject matter thereof. 11. NO MODIFICATION 11.1. No modification of, or amendment to this Agreement shall be valid or binding unless set forth in writing and duly executed by the Parties hereto. 7 Page 255 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... 12. SEVERABILITY 12.1. The County and the Township agree that all covenants contained in this Agreement shall be severable unless specifically stated otherwise herein, and that should any covenant or condition in this Agreement be declared invalid or unenforceable by a Court of competent jurisdiction, the remaining covenants and the remainder of the Agreement shall remain valid and not terminate thereby. 13. RECITALS 13.1. The County and the Township agree that all recitals are deemed to be true, and shall be incorporated as terms of the Agreement. 14. NOTICES 14.1. Where this Agreement requires notice to be delivered by one party to the other, such notice shall be in writing and delivered either personally, by facsimile transmission, email or by courier from one party to the other at their addresses noted below. Such notice shall be deemed to have been given, if by personal delivery, on the date of delivery, and if by facsimile transmission, or email on date of delivery with electronic confirmation of receipt obtained, and if by courier, on the second (2 "d) business day following the sending thereof which for the purposes of this Agreement shall be deemed to exclude Saturdays, Sundays and statutory holidays: County: County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1X0 Attention: Jim Hunter, Director Transportation Construction Brenda Clark, County Clerk Fax: 705 -727 -7984 Tel: 705 - 726 -9300 Email: Jim.Hunter @simcoe.ca Email: Brenda. Clark@simcoe. ca 0 Page 256 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... Township: Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention: Jerry Ball, Director Transportation & Environmental Services Fax: 705 -487 -0133 Tel: 705 - 487 -2171 Email: jball @oro- medonte.ca Addresses, telephone and fax numbers and email addresses may be changed by written notice to the parties. 15. INTERPRETATION OF AGREEMENT 15.1. The headings, sections, subsections, and clauses are inserted for convenience of reference only, and shall not affect the construction or interpretation of this Agreement. 15.2. This Agreement shall be construed with all changes in number and gender as may be required by the context. 15.3. Reference herein to any statute or any provision thereof shall include such statute or provision thereof as amended, revised, re- enacted and /or consolidated from time to time and any successor statute thereto. 15.4. All obligations herein contained, although not expressed to be covenants, shall be deemed to be covenants. 15.5. Whenever a statement or provision in this Agreement is followed by words denoting inclusion or example and then a list of or reference to specific items, such list or reference shall not be read so as to limit the generality of that statement or provisions, even if words such as "without limiting the generality of the foregoing" do not precede such list or reference. 16. FURTHER ASSURANCES 16.1. The County and Township shall execute such further and other documents, as required to affect the provisions of this Agreement. E:] Page 257 of 303 15a) - Being a By -Law to Authorize the Execution of a Munici... 17. WAIVER 17.1. The failure of the County at any time to require performance by the Township of any obligation under this Agreement shall in no way affect its right thereafter to enforce such obligation, nor shall the waiver by the County of the performance of any obligation hereunder be taken or be held to be a waiver of the performance of the same or any other obligation hereunder at any later time. 18. GOVERNING LAW 18.1. This Agreement shall be governed by and has been construed in accordance with the laws of the Province of Ontario and shall be treated in all respects as an Ontario contract. 19. BINDING 19.1. This agreement shall be binding upon and inure to the benefit of the Parties to this agreement and their respective administrators, successors and assigns. 20. EFFECTIVE DATE 20.1. This Agreement is effective from the date that it is executed by the County and the Township. THE PARTIES HAVE SIGNED THIS AGREEMENT ON THE DATES SET OUT BELOW: DATE: THE CORPORATION OF THE COUNTY OF SIMCOE Cal Patterson, Warden Brenda Clark, County Clerk We have authority to bind the corporation. 10 Page 258 of 303 DATE: 15a) - Being a By -Law to Authorize the Execution of a Munici... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Harry Hughes, Mayor Doug Irwin, Director, Corporate Services /Clerk We have authority to bind the corporation. FASE\COUNTY OF SIMCOE\E1238 - Road Exchange Transfer Oro Medonte \Best Efforts Agreement \Oro Medonte Best Efforts Agreement Aug 10 11.Doc 11 Page 259 of 303 15b) - A By -law to Amend By -law 2010 -201, "Being a By -law to... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -129 A By -law to Amend By -law 2010 -201, "Being a By -law to Appoint Building Inspectors" WHEREAS Section 3(2) of the Building Code Act, 1992, S.O. 1992, c.23, as amended provides that the Council of each municipality shall appoint such inspectors as are necessary for the purposes of the enforcement of the Act; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did on the 8th day of December 2010, enact By -law No. 2010 -201, "Being a By -law to appoint Building Inspectors "; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does now find it expedient to amend By -Law No. 2010 -201; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That Schedule "A" of By -law 2010 -201 be amended by deleting "Kim Allen ". That the amendment to Schedule "A" be effective immediately. That this by -law shall take effect on final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11th DAY OF JULY, 2012. Ira -[•Z•] 71•7:�_�r�•r�•»r: IBC• PJ1�6y:111.7�•]:Z•��d��Ll��r�l Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 260 of 303 15c) - Being a By -law to Amend By -Law No. 2012 -090, "Being a... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -130 Being a By -law to Amend By -Law No. 2012 -090, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers" WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Police Services Act, R.S.O. 1990, Chapter P.15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did on the 9th day of May 2012, enact By -law No. 2012 -090, "Being a By -Law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers "; AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte does now find it expedient to amend By -Law No. 2012 -090; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That Schedule "A" of By -law 2012 -090 be amended by deleting "Kim Allen ". That the amendment to Schedule "A" be effective immediately. That this by -law shall take effect on final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11" DAY OF JULY, 2012. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 261 of 303 15d) - A By -Law to Permanently Close and Sell part of origin... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -131 A By -Law to Permanently Close and Sell part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte (PIN 58540- 0138(LT)); more particularly described as Parts 5 and 6, Plan 51R-38381, Township of Oro - Medonte, County of Simcoe. WHEREAS pursuant to Section 11(3) of the Municipal Act 2001, S.O. 2001, c.25, as amended, Council is empowered to pass by -laws respecting highways; AND WHEREAS Section 34 of the Municipal Act, S.O. 2001, c.25, as amended, provides procedures for highway closing; AND WHEREAS the lands described as part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte (PIN 58540- 0138(LT)); more particularly described as Parts 5 and 6, Plan 51R- 38381, Township of Oro - Medonte, County of Simcoe, are no longer required for municipal purposes; AND WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; AND WHEREAS Council enacted By -Law No. 2012 -112 on the 6th day of June, 2012, Being a By -law to Establish a Policy with respect to the Sale and Other Disposition of Land; AND WHEREAS Council has previously caused notice to be given of its intention to permanently close and sell the lands described in Schedule "A" attached hereto and forming part of this by -law, in accordance with the requirements set out in By -law 2012- 112; AND WHEREAS Council has determined that the said lands are not required for municipal purposes, and has, by resolution per Motion CW080716 -48, declared the lands described as part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte (PIN 58540- 0138(LT)); more particularly described as Parts 5 and 6, Plan 51R- 38381, Township of Oro - Medonte, County of Simcoe, as described in Schedule "A" attached hereto, to be surplus to the needs of the municipality; AND WHEREAS Council has received no notice of objection to the proposed road closure or the proposed sale of land from any party; AND WHEREAS pursuant to procedural By -law 2012 -112, the Clerk of the Township of Oro - Medonte did cause a Notice of the proposed by -law to permanently close and sell part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte; more particularly described as Parts 5 and 6, Plan 51R- 38381, Township of Oro - Medonte, County of Simcoe, to be published in newspapers of local circulation, a copy of which is attached as Schedule "B" and forms part of this by -law; AND WHEREAS the proposed by -law came before Council of The Corporation of The Township of Oro - Medonte for consideration at its meeting on the 11th day of July, 2012, and at that time Council received no notice of objection to the proposed road closure or proposed sale of land from any party; Page 262 of 303 15d) - A By -Law to Permanently Close and Sell part of origin... NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. Permanently Close — Council does hereby permanently close part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte (PIN 58540 - 0138(LT)); more particularly described as Parts 5 and 6, Plan 51 R- 38381, Township of Oro - Medonte, County of Simcoe, more particularly described in Schedule "A" attached hereto, and forming part of this by -law. 2. Authorization of Sale — Council does hereby authorize the sale of described as part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte (PIN 58540- 0138(LT)); more particularly described as Parts 5 and 6, Plan 51 R- 38381, Township of Oro - Medonte, County of Simcoe, to the registered owner from time to time of the abutting lands as follows and that the title to the transferred lands merge with those lands owned by the respective abutting owners; within the meaning of The Planning Act, R.S.O. 1990, as amended: Owners Paul & Marilyn Birnie Pt E' /2 Lt 16 Con. 10, Oro As in RO 211279 Lying N of forced Rd. (PIN 58540- 0137(LT)) Township of Oro - Medonte, County of Simcoe Upon registration of the Transfer, the respective owner is required, at their expense, to register an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate title to the lands acquired with their parcel as one Property Identifier Number. 3. Sale Price and Consideration — In accordance with By -law 2012 -112, Council hereby sets the sale price for land designated as described as part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte (PIN 58540- 0138(LT)); more particularly described as Parts 5 and 6, Plan 51 R- 38381, Township of Oro - Medonte, County of Simcoe, at $21,500.00. In addition to the land sale price the respective registered owner is responsible for the administrative costs incurred by the Township of Oro - Medonte, associated with the transfer. Such administrative costs include cost of advertising, legal fees and disbursements. 4. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By -law. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11TH DAY OF JULY, 2012. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 263 of 303 15d) - A By -Law to Permanently Close and Sell part of origin... Schedule "A" to By -law No. 2012 -131 for The Corporation of the Township of Oro - Medonte Part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte (PIN 58540 - 0138(LT)); more particularly described as Parts 5 and 6, Plan 51 R- 38381, Township of Oro - Medonte, County of Simcoe. Page 264 of 303 15d) - A By -Law to Permanently Close and Sell part of origin... Schedule "B" to By -law No. 2012 -131 for The Corporation of the Township of Oro - Medonte 0 7m0t%fl1�ONif�r NOTICE OF PROPOSED SALE OF LAND BY -LAW TAKE NOTICE that the Township of Oro - Medonte proposes to pass a By -law to permanently close part of a road allowance and sell surplus land in the Township of Oro - Medonte, County of Simcoe, more particularly described in Schedule "A" hereto. AND FURTHER TAKE NOTICE that the proposed By -Law will come before the Council of the Township of Oro - Medonte at its regular meeting to be held at the Council Chambers on the 11th day of July, 2012 at 10:00 a.m. and at that time Council will hear in person or by his /her counsel, solicitor or agent, any person who claims that his /her land will be prejudicially affected by the By -law. Any person wishing to be heard or make comment on the proposed sale shall provide the undersigned with either a written application to be heard or written comment no later than 12:00 noon on July 5, 2012. DATED AT THE TOWNSHIP OF ORO- MEDONTE THIS 28TH DAY OF JUNE, 2012. J. Douglas Irwin, Clerk, Township of Oro - Medonte 148 Line 7 South, Box 100, Oro, ON LOL 2X0 Fax: (705) 487 -0133 SCHEDULE "A" Closure and Sale: Part of original road allowance between Lots 15 and 16, Concession 10 (Oro); lying east of the limit between the east half and west half of Lots 15 and 16, Concession 10, and west of the forced road through Lot 16, Concession 10, Oro - Medonte; more particularly described as Parts 5 and 6, Plan 51R- 38381, Township of Oro - Medonte, County of Simcoe N ��9e sroEaono E i SUBJECT LANDS Page 265 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... 19.I:901671aQX 110 1Z 1101 a9: I* 1101TAZ &] :IIa07:901:102�d:1IIO]ZkA4 BY -LAW NO. 2012 -135 Being a By -law to Authorize the Execution of a Pre - Servicing Agreement with Horseshoe Valley Lands Ltd. —Part of Lots 3 and 4, Concession 4, being all of PIN # 58537 -0088 (LT), Township of Oro - Medonte, County of Simcoe WHEREAS, Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS the Council of the Township of Oro - Medonte deems it advisable to enter into a Pre - Servicing Agreement with the Owner of Horseshoe Valley Lands Ltd. for the following Description of Lands: Part of Lots 3 and 4, Concession 4, being all of PIN # 58537 -0088 (LT), Township of Oro - Medonte, County of Simcoe NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute, on behalf of the Township of Oro - Medonte, a Pre - Servicing Agreement, a copy of which is attached hereto and forms part of this By -law as Schedule 'A'. That the Township of Oro - Medonte shall be entitled to enforce the provisions of the Pre - Servicing Agreement against the owners of the land; That this By -Law shall come into effect upon the date of passage thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11 T" DAY OF JULY, 2012. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 266 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... C-) PRE - SERVICING AGREEMENT - between - HORSESHOE VALLEY LANDS LTD. - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE PLAN OF SUBDIVISION OF PT LOTS 3 AND 4, CON 4, PT 15 PL 51R30671, T/W EASEMENT OVER PTS 1, 2, 3, 4, 5, &23 PL 51R22878, T/W EASEMENT OVER PT LOT 4 CON 4 ORO BEING PT 1 ON PL 51R36465 AS IN SC773798; ORO- MEDONTE, TOWNSHIP OF ORO- MEDONTE (GEOGRAPHIC TOWNSHIP OF ORO), COUNTY OF SIMCOE, PIN 74055- 0121(LT) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE July 11, 2012 By -Law No. 2012 -135 Page 267 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... PRE - SERVICING AGREEMENT THIS AGREEMENT MADE BETWEEN: Township of Oro - Medonte - and - Horseshoe Valley Lands Ltd. (hereinafter called the "Township ") (hereinafter called the "Developer ") WHEREAS the Developer is the registered owner of the lands described in Schedule "A" attached (the "Subdivision Lands "); AND WHEREAS the Developer desires to commence installing municipal services within the Subdivision Lands, prior to the registration of the Plan of Subdivision and the execution of the Subdivision Agreement with the Township; NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS: ASSUMPTION OF RISK BY DEVELOPER 1.1 The Developer agrees to assume all risk in commencing installation of Township services, as defined in Article 1.4 hereof, on the Subdivision Lands, prior to the execution of a Subdivision Agreement with the Township and the registration of the Plan of Subdivision. The Developer hereby releases the Township, its agents, servants and employees from and against all actions, suits, claims and demands whatsoever, which may arise either directly or indirectly as a result of the installation of Township services by the Developer. 1.2 The Developer acknowledges and agrees that, in the event that a Subdivision Agreement with the Township is not finalized for any reason and the Plan of Subdivision is not registered as a result, pre - servicing of the Subdivision Lands shall cease immediately. 1.3 The Developer acknowledges and agrees that Engineering design plans and specification for the Township services to be installed by the Developer, as submitted to the Township, in accordance with the terms of this Agreement, may require further amendment as a result of requirements imposed by the Township under the terms of the Subdivision Agreement to be entered into for the Subdivision Lands. The Developer covenants and agrees to assume all risk and responsibility for the cost of required revisions to the Engineering design drawings and specifications for the Township services, together with the costs of modifying, reconstructing, removing and /or replacing the Township services installed by the Developer, pursuant to the terms of this Agreement, in order to satisfy the requirements finally imposed by the Township at the time that the Subdivision Agreement is entered into. The Engineering Design plans prepared by Pearson- McCuaig Engineering Ltd. are as follows: Draft M -Plan prepared by Dino Astri Surveying Ltd. Notes and Details 1 of 2 — ND -1 Notes and Details 2 of 2 — ND -2 General Servicing Plan — GS -1 Erosion Control Plan — EP -1 Storm Drainage Plan — STM -1 Lot Grading Plan — LG -1 Plan Profile — PP -1 Accepted for Construction Dated Page 268 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... 1.4 The Developer acknowledges and agrees that this Agreement relates to and permits the installation of the following Township services on the Subdivision Lands: 1. Installation of watermains; 2. Earthworks; 3. Road construction to base course of asphalt; and 4. Drainage Works including stormwater conveyance site alteration and structures. 1.5 The Developer acknowledges and agrees that no work shall be carried out on any existing Township right -of -way, and that there shall be no connection to services on any Township right -of -way. 1.6 The Developer acknowledges and agrees that no work shall be carried out on lands not owned by the Developer, without the written consent of the owner to be filed with and approved by the Township. 1.7 The Developer acknowledges and agrees that all Servicing Plans must comply with Federal, Provincial and Township laws, By -laws, standards and policies. 2. REQUIREMENTS PRIOR TO THE COMMENCEMENT OF WORK 2.1 The Developer agrees to submit the following to the Township, in a form satisfactory to the Township, prior to the commencement of the installation of Township services on the Subdivision Lands: a) A letter from a qualified Engineer experienced in the field of Township services confirming: 1. Retainer - That their firm has been retained by the Developers to act as Consulting Engineers for 2. Terms of Retainer - The terms of their retainer with the Developer as follows: a) Plans and Specifications - Prepare plans and specifications for the construction of Township services; b) Cost Estimates - Prepare cost estimates for the Township services to be constructed from the drawings; C) Approvals - Obtain all necessary approvals to construct; d) Co- ordination - Co- ordinate the installation of Township services to avoid conflicts with regards to telephone, cable T.V., and Township services; e) On -Site Inspections - Ensure that all on -site inspections of Township service installations are conducted by the Developer's Consulting Engineers at all times during construction; f) As- Constructed Drawings - Submit certified "as- constructed" drawings after acceptance of the Township services; g) Change in Retainer — If at any time during the project: i) The terms of their retainer are changed by the Developer, or; ii) If they become aware that they will not be able to provide "as constructed" drawings, they will notify the Township within twenty -four (24) hours; Page 269 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... h) Erosion and Siltation Control - Ensure all necessary precautions are taken to prevent erosion and sedimentation of sewers, ditches, culverts, slopes, etc., both within the subdivision and downstream, prior to and during construction. b) Confirmation letters are to be filed with the Township Clerk, confirming the following: 1) The Township Engineering Consultant has no objection to the pre - servicing; 2) The Planning Division has no objection to the pre - servicing; c) Payment of cash or certified cheque required to cover the cost of the Township's lawyer and Planner for all costs involved in processing the Pre - Servicing Agreement, and for all the Township's Engineers for checking of plans, specifications and inspection on behalf of the Township for the sum of Ten Thousand Dollars ($10,000). As accounts are received from the Township Planner, lawyer, and Engineer, they will be paid by the Township and then submitted to the Developer for reimbursement within thirty (30) days. In the event that the deposit is drawn down to a level of Five Thousand Dollars ($5, 000) or less, and the Developer does not pay the accounts within thirty (30) days, it is hereby understood and agreed that the Developer is in default of this Agreement and all work must cease; d) A Letter of Credit, as per Schedule "C ", in the amount set out in Schedule "B ", attached, as security to ensure the due completion of the Township services to be constructed by the Developer, and as security to be held by the Township for the warranty periods to be more particularly described in the Subdivision Agreement for the Subdivision Lands. The said Letter of Credit shall provide that if in the sole opinion of the Township, default under the terms of this Agreement has taken place, the said Letter of Credit may thereupon be drawn upon in whole or in part; e) A certified copy of an insurance policy, or a certificate of insurance, confirming comprehensive general liability in the amount of Five Million Dollars ($5,000,000.00), naming the Township as co- insured, and containing the following additional provisions or endorsements: 1) Products /Completed Operations provisions; 2) Cross - liability clause; 3) Blasting included, only if done by an independent contractor; 4) Notice of Cancellation - a provision that the insurance company agrees to notify the Township within fifteen (15) days, in advance, of any cancellation or expiry of the said insurance policy. All Servicing Plans shall be submitted to and accepted by the Township Engineer; g) The Ministry of the Environment and Energy has given technical approval to the Servicing Plans. Certificate of Approval for Stormwater management facility and works issued by the Ministry of the Environment dated September 2, 2011 (Certificate 6826- 8KLJD4) and Environmental Compliance Approval ECA # 3639- 8QZN3W(Stormwater Management Services) and ECA # 3960- 8RPMG9 (Waterworks Services) 3. INSPECTION BY THE TOWNSHIP 3.1 The Developer agrees to permit unrestricted access to the Subdivision Lands to the Township and its agents for the purpose of inspection of the Township services to be installed by the Developer. Notwithstanding that inspections may Page 270 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... be conducted by the Township or its agents, the Developer shall bear sole responsibility for the soundness of the Engineering design of the Township services, and for ensuring that the Township services to be installed will function, as intended, and will be compatible with the final Plan of Subdivision when and if such Plan of Subdivision is approved. 3.2 If, in the opinion of the Township, there is an emergency situation as a result of any work undertaken by the Developer or its servants, or agents, which requires immediate attention to avoid damage to private or public property or services owned by the Township or to eliminate a potential hazard to persons, such work may be done immediately by the Township at the expense of the Developer, but notice shall be given to the Developer at the earliest possible time. 4. APPLICATION OF SECURITY 4.1 In the event of default by the Developer under the terms of this Agreement, or if the Township is required to enter onto the Subdivision Lands or the abutting Township lands to conduct any work on the Township services or the connection of the Township services to facilities due to an emergency, the Township shall be entitled to draw upon the security posted by the Developer pursuant to the terms of this Agreement, in whole or in part, to cover the costs incurred by the Township in remedying the default on the part of the Developer, or in addressing the emergency situation. 5. NO REDUCTION OF SECURITY 5.1 The Developer acknowledges and agrees that no reduction in the amount of security filed by the Developer with the Township, in accordance with the terms of this Agreement, shall be permitted until such time as the Developer has entered into the Subdivision Agreement for the Subdivision Lands with the Township. Thereafter, any reductions in the security posted by the Developer shall be completed in accordance with the terms of the said Subdivision Agreement. 6. NO ASSUMPTION OF TOWNSHIP SERVICES 6.1 The Developer acknowledges and agrees that the Township shall not be required to assume the Township services to be constructed by the Developer, pursuant to the terms of this Agreement, until such time as the Developer has entered into a Subdivision Agreement with the Township for the Subdivision Lands, and the Township services have been completed, inspected, and approved. 7. NOTICE 7.1 Any notice required to be given pursuant to this Agreement may be given by prepaid registered post to the Developer at the following address: Horseshoe Valley Lands Ltd. 1101 Horseshoe Valley Road, Comp 50 Barrie ON L4M 4Y8 (705) 835 -9300 and such notice shall be deemed to have been given and received on the third day after mailing. 8. NO ASSIGNMENT 8.1 The Developer shall not assign or otherwise transfer the benefit of this Agreement without the written consent of the Township, which may be unreasonably withheld. Page 271 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... IN WITNESS WHEREOF the Developer has hereunto set its hands and seals this 11th day of July, 2012. Per: John Boville, Horseshoe Valley Lands Ltd., Developer IN WITNESS WHEREOF the Township has hereunto sets its hands and seals this 11th day of July, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Per: H.S. Hughes, Mayor Per: J. Douglas Irwin, Clerk Page 272 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... SCHEDULE "A" DESCRIPTION OF LANDS: Plan Of Subdivision Of Pt Lots 3 And 4, Con 4, Pt 15 PL 51 R30671, T/W Easement Over Pts 1, 2, 3, 4, 5, & 23 PL 51 R22878, TM Easement Over Pt Lot 4 Con 4 Oro Being Pt 1 On PL 51 R36465 As in SC773798; Oro - Medonte, Township Of Oro - Medonte (Geographic Township Of Oro), County Of Simcoe, PIN 74055- 0121(Lt) Page 273 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... SCHEDULE "B" CASH DEPOSITS TO BE FILED WITH THE TOWNSHIP: Township's lawyer and Planner for all costs involved in processing the Pre - Servicing Agreement, and for all the Township's Engineers for checking of plans, specifications and inspection on behalf of the Township. $10,000 TOTAL CASH DEPOSITS TO THE TOWNSHIP $ 10,000 2. A Letter of Credit as security to ensure the due completion of the Township services to be constructed by the Developer under this pre - servicing agreement, and as security to be held by the Township for the warranty periods to be more particularly described in the Subdivision Agreement for the Subdivision Lands. SECURITY TO BE DEPOSITED WITH THE TOWNSHIP $ 20,000 Page 274 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... SCHEDULE "C" COST ESTIMATE - PEARSON MCCUAIG MARCH 2012 PE26 RS CI � -M !AID TONN;PoP OF ORO#IEpONSE fpPAEMiOE YAILlY NNIiS - PoDGEYlOGV [ptlRT Pn0.EDTaYp,1 ;{TE ;ERNGMp ITEM OP351 DESCRIPTION UNIT EBT. VRfT TOT ND SPED PR V9MMIIT. PRICE PeR 1 Ella PryPMaHdfi aa6 F,a1NweMs 1.1 dearmd [butr. Sna a_Vpe f;,tV 59a,aa9 1.2 SuOPyaud lnaWlsadimentmnbtl Mm 585 babbb ire. 1.3 rwmi 8ma]Pn mua nwd I I 31,w0.W sl,eae t.a bb4 aM dwtPlee�dluaV tapsaa <600 31.'+5 s2a,7. bub�reta Pan 1 srca Pn rmdn aea efnnwanu 31e, Pert] BtarnrwmEar MenegamNa WLrka 2.1 1255mm tlie. Preraslcwoele raltlibesln manMla J 85 Lp.00 513, 2.l 1100mm dla. PibWei drndeoo- manfiple � d5,200.w 35.2w 29 12Dpnmd'a. Pnrat mmsaead ne rstrreras�n mraae. I 32.;11000 $2,Sx 2R pIN+SN CaCO}IY1 w081m#{Rktvn G'x JTbmm laed ] 5280000 350w. 25.1 Preceu eln�elNN reVJ�sn BA J 528ww iJ.ew 23 smmaucpnc alone aew 138.0 f2/950 S1 ?458 26 1SOmm duwnc. ata'm aener 1011 M75 3']B,IXM 2F WxHeadadl as perOPbb e31.0ae I St0,W0.50 it e,Ow 26 Imh83 do I50mm dP rep 300mmdrep wwfiltar daV, Ps St25w S1.1- 9�Tmel Portz 9tormwNea NOn amVrwNa 3i323T3 Pan] Waoermaln antl ➢ananancea IW'merman ircluaes all lees. rroasp, Oenaa. radueui, raW siMa, nudddq. arcl 3.1 Caned WneNaq lWmm diB WatamWnon Slwdc TreIIROW Vrreatoraeana h 1 3YO,p80.w it J,OW S2 Cpine lle wsery 20�mm 0•te b 1 53500.00 i2,6w 3.3 150mm d1a. PVL wmerman NV an appu'lenen[ea ana raqulree reavainers 28T 5125.w 524.540 mem.wer,memwln en,.al apPulenamx3 surf xemmd reaua�nma 295 srwm sJS,2w 35 SmptyaM iredlfim rgtranlw kad, raNe, anMOrlee,eM lM1naL hlobJrq 9 14,600.00 5tJ,500 J8 S.iFPly ana ieu1e11 wmmala rgOpp.ypr iet,awl0d Van' IS i1,Vw:w 3 t 34_Rngexoid Court Curet Esemale N�1 2012 J5f03Rb12 Pqa l ! 2 9 13, J.T Page 275 of 303 13, J.T NJrrim au papa rape and tart � 52,008.w 3 8 Ornni as eia[e va¢y um epy a 51,&ee.w 51. &aSTaYIPMJ3rilarYn3M aM N/MSMw — 5154 Page 275 of 303 15e) - Being a By -Law to Authorize the Execution of a Pre -Se... Page 276 of 303 SCHEDULE "C" COST ESTIMATE — PEARSON MCCUAIG MARCH 2012 (Cont.) PEAR80 N-MCCLJAtEi rovmrsxly aP OkoaeEOaxrE - - F.EtF9il1EJ:1i6Llfl.1iC. HORSESHOE YAW,EY W W S - RIpGENfOOO 60LRT PROJECT NO. .10054 31J� SERVICING It €x OP35t O €SCkIPritiN VNIT EST UNR TBTaL NO SPEC PR puaxT PRICE PMOUNT Oert d 9urYeue. WerNe FN�.y,a,e ead mapa�ewyaea - a�9 s159 s9,rw a2 els,wh p5.oe�,d mmp.aa99mmdr..ae,se . a Z.sm a12.59 ssp,2s9 4.9 hlS,gpy, pla�mad can0ao 1609and6ral,uer'A' ma 2.99 56.T5 311.500 c}SupdY. P4m atl curypr;aommd Ml]eeTlaX 2,009 31200 y2t.JOo AS 91 &ipp1l,�1'ed mmpex s9mmd K4u{YW m' 2000 $15 k9 380.OW BMiVMd Aupha0 +}S•IPl+1Vxaaad c9mwd,59m,..draauew•P• m' 2JS s,9.99 3z.as9 su991rwuaep camwd wmmdxt4 sdpan 215 31x09 33.o5s a.e Inadd oPnnde n,ro dnd ylawmper md999,s99 axs 315•.00 s9s 52s 19eres �s0mm a. masn+a ars 31230 3s.pOb 410 TnpmilaM and Nnferada m' 2,490 15.00 ifa,a99 , B9ufa,aM Oea plen0lya ,5 5159000 322.509 41 345.-090 95ea01phmp • 52,00000 ie,000 SusTditl PeK 48u ewena i2aa•966 tmsa_AI0. 9p I C•gpLCge; Ee0map0Imi 1 2912 0310V2092 Pupa p d2 to Page 276 of 303 2 9healdpnape I S1,P0000 3x,000 x13 VMxgeGie6tlOtldClY aen.tln0 aMffanbrmmf t 34500000 345.-090 95ea01phmp • 52,00000 ie,000 SusTditl PeK 48u ewena i2aa•966 Page 276 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -136 A By -law to Authorize the Execution of a Cost Sharing Agreement between The Corporation of the Township of Oro - Medonte and 2063334 Ontario Inc. and South Shore Isabella Estates Inc. WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, provides that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 11(3), as amended, provides that a municipality may pass by -laws with respect to Public Utilities; WHEREAS the Warminster Settlement Area in the Township is serviced by a municipal water system known as the Warminster Water Supply System, (the "Water System "); AND WHEREAS it is the Township's policy to ensure that the Water System is periodically upgraded, to ensure that it continues to have sufficient capacity and capability to service development in the area; AND WHEREAS the Warminster Settlement Area is anticipated to accommodate at least 121 lots, and possibly 159 lots, upon full build -out and certain upgrades to the Water System are required in order to accommodate that build -out (the "Water System Upgrades "); AND WHEREAS the Developers and the Township are desirous of entering into an agreement respecting the financing and sharing of the costs of the Water System Upgrades, which are required to service the Warminster Settlement Area upon full build - out; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute a Cost Sharing Agreement, substantially in the form attached as Schedule "A" and forming part of this by -law. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11TH DAY OF JULY, 2012. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 277 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... COST SHARING AGREEMENT THIS AGREEMENT made this day of July, 2012. BETWEEN: 2063334 ONTARIO INC. -and- SOUTH SHORE ISABELLA ESTATES INC. (hereinafter collectively referred to as the "Developers ") -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter referred to as the "Township ") WHEREAS the Warminster Settlement Area in the Township is serviced by a municipal water system known as the Warminster Water Supply System, (the "Water System "). AND WHEREAS it is the Township's policy to ensure that the Water System is periodically upgraded, to ensure that it continues to have sufficient capacity and capability to service development in the area. AND WHEREAS the Warminster Settlement Area is anticipated to accommodate at least 121 lots, and possibly 159 lots, upon full build -out and certain upgrades to the Water System are required in order to accommodate that build -out (the "Water System Upgrades "). AND WHEREAS 2063334 Ontario Inc. ( "206 ") is the registered owner and developer of certain lands located in the Warminster Settlement Area, known as the "Homire Subdivision" and legally described as Part of Lot 5, Concession 14 PCL 5 -2, SEC 51- MED-14; PT LT 5 CON 14 MEDONTE, PTS 1,2,3,4 & 5, 51823534; S/T ME13739; Township of Oro - Medonte Being all of PIN # 58530 -0119 (LT) (former Township of Medonte). AND WHEREAS 2063334 Ontario Inc. is the registered owner and developer of certain additional lands located in the Warminster Settlement Area, known as the "Meadow Acres Subdivision" and legally described as PCL 5 -2 SEC 51- Med -13; pt el /2 con 13 MEDONTE PTS 1,2,3,4,5 & 6 51829091; S/T R0680283; ORO- MEDONTE- pin #58530 -0044 LT. AND WHEREAS South Shore Isabella Estates Inc. ( "Isabella Estates ") is the registered owner and developer of certain lands located in the Warminster Settlement Area, known as the "Isabella Subdivision" and legally described as PT LOT 5 CON 14 MEDONTE Page 278 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -2- AS IN RO 167598 EXCEPT PT 1. 51R37351. TOWNSHIP OF ORO- MEDONTE (GEOGRAPHIC TOWNSHIP OF MEDONTE), COUNTY OF SIMCOE, PIN 58530- 0393 (LT). AND WHEREAS a portion of the Water System Upgrades, including the construction and installation of a new production well and the replacement and upgrade of the existing well house have been completed for the Warminster Settlement Area (the "Completed Upgrades "). The Water System Upgrades that remain to be completed as of the date of this Agreement include the expansion of the existing underground water storage reservoir and the installation of a fire pump (the "Outstanding Upgrades "). AND WHEREAS, pursuant to a subdivision agreement registered in 2009, 206 has paid the cost of the Completed Upgrades, and associated engineering costs, that will allow for the connection of the Water System to up to 159 lots in the Warminster Settlement Area, including the 28 lots in the Homire Subdivision and the 71 lots in the Meadow Acres subdivision. AND WHEREAS the Township issued a tender for the construction and installation of the Outstanding Upgrades. The cost of these upgrades is anticipated to be $812,846.88, including engineering costs. AND WHEREAS the Water System Upgrades, once completed, will provide a local service to, inter alia, the Homire Subdivision, the Meadow Acres Subdivision and the Isabella Subdivision, as well as certain other lands contemplated for future development within the Warminster Settlement Area, including the " Teskey Lands ", legally known as Concession 14, South Part of Lot 5, RP 51R -6537, Part 1 ( Medonte) and the "Rix Lands" legally known as Concession 14, East Part of Lot 6, 1922 Warminster Sideroad Township of Oro - Medonte, County of Simcoe. AND WHEREAS all together and upon full build -out, the Homire Subdivision, the Meadow Acres Subdivision, the Isabella Subdivision, the Teskey Lands and the Rix Lands are currently anticipated to include 159 developed lots. AND WHEREAS this Agreement contemplates that, while certain front - ending payments have been made by 206 and will be made by the Township, the total costs of the Water System Upgrades will be shared, on a proportionate per -lot basis which is estimated to be $9,302.74 per lot, based on the full build -out scenario of 159 lots. AND WHEREAS this Agreement does not provide for any planning approvals. Page 279 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -3- AND WHEREAS the Developers and the Township are desirous of entering into an agreement respecting the financing and sharing of the costs of the Water System Upgrades, which are required to service the Warminster Settlement Area upon full build - out. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of other good and valuable consideration, and the sum of One Dollar ($1.00) of lawful money of Canada, now paid by each of the Parties hereto to the other, the receipt whereof is hereby acknowledged, and the mutual covenants and agreements hereinafter contained, the Parties hereto covenant, promise, and agree with each other as follows: 1. Scope of Agreement This Agreement will define the obligations and duties of the parties with respect to the financing and cost sharing of certain works and services that will benefit the Developers' lands as well as the Teskey Lands, Rix Lands and any potential future development lots in the Warminster Settlement Area. The parties acknowledge that this Agreement is not a front - ending agreement or a credit agreement as authorized under the Development Charges Act, 1997 and that the Water System Upgrades set out in Schedule "A" are not development charge designated services and that the capital costs of the Water System Upgrades have not been included in a development charge by -law enacted by the Township. The parties acknowledge that the Township will endeavour to utilize its reasonable and best efforts, within its jurisdiction and as set out in greater detail in Section 10, to impose such charges and /or conditions, as may be permitted at law, to recover from the Future Benefiting Owners (defined below) of the Teskey Lands, Rix Lands and any other future development lots, their proportionate share of the total cost of the financed Water System Upgrades, in order to reimburse 206 and/or the Township, as the case may be. 2. Warminster Settlement Area The Warminster Settlement Area is identified in Schedule `B ", which identifies those lands, including the Homire Subdivision, the Meadow Acres Subdivision, the Isabella Subdivision, the Teskey Lands and the Rix Lands, that will derive a benefit from the provision of the Water System Upgrades. The registered owners from time to time of the Teskey Lands, the Rix Lands and any fixture lot severance and rezoning within the Warminster Settlement Area, shall be referred to collectively as "Future Benefiting Owners" in this Agreement. 3. Financed Services The Parties agree that the works and services to be financed under this Agreement shall pertain to the Water System Upgrades as more specifically set out and Page 280 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -4- defined in Schedule "A ". The Water System Upgrades covered by this Agreement and contemplated to be shared by the respective Developers and Future Benefitting Owners, on a proportionate lot basis, include both the Completed Upgrades and the Outstanding Upgrades. 4. Obligation for Construction and Installation It is acknowledged by the Developers that the Township has issued a tender for construction and installation of the Outstanding Upgrades. The tender closed on April 26, 2012. 5. Timing of Construction The Township will endeavour to award the contract for the Outstanding Upgrades to the successful tenderer (the "contractor ") on or before July 25, 2012. The Township will further endeavour to have the contractor commence construction and installation of the Outstanding Upgrades that are the subject of that contract, forthwith. The Township agrees that the contract shall require that the contractor construct and install the upgrades within twenty -eight weeks from the date of the Engineer's written order to commence work, weather permitting ( "substantial completion "). 6. Estimated Costs The estimated total cost for engineering design and contract supervision, construction, installation, contingencies, and miscellaneous costs of the Water System Upgrades, including the Completed Upgrades and the Outstanding Upgrades that are the subject of the tender, is $1,479,135.17. A detailed outline of the estimated cost of the components of the Water System Upgrades is attached as Schedule "C ". The actual total cost of the Water System Upgrades, including the Township's legal costs to prepare this agreement, will be calculated and finally determined by the Township upon completion of the upgrades. The parties agree that any difference between the estimated total cost and the actual total cost of the Water System Upgrades will be shared, on a proportionate per -lot basis, by each of the parties to this Agreement and all other terms of this Agreement shall continue to apply. 7. Basis of Cost Sharing Obligations (a) The parties acknowledge and agree that the Developers, together with the Future Benefiting Owners, are intended to share the costs of the Water Page 281 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -5- System Upgrades on a proportionate per -lot basis, as set out in Section 8 of this Agreement and Schedule "D" attached hereto. (b) The parties acknowledge and agree that 206 has paid $251,720.94 toward the proportionate cost of the Completed Upgrades, and associated engineering costs, that will allow for the connection of the Water System to the Isabella Subdivision, the Teskey Lands and the Rix Lands (the "206 Front - Ending Payment ") and that this Agreement governs the terms by which the Township will seek to ensure that 206 is reimbursed by Isabella Estates and the Future Benefitting Owners for same. More particularly, the 206 Front - Ending Payment is comprised as follows: (i) $92,487.34 on behalf of Isabella Estates and in respect of the Isabella Subdivision; (ii) $37,392.36 on behalf of the Future Benefitting Owner(s) in respect of the Rix Lands; (iii) $121,841.24 on behalf of the Future Benefitting Owner(s) in respect of the Teskey Lands. (c) The parties acknowledge and agree that the Township will make a payment of $194,270.40 for the Outstanding Upgrades in respect of the Teskey Lands and the Rix Lands (the "Township Front - Ending Payment ") and that this Agreement governs the terms by which the Township will seek reimbursement by the Future Benefitting Owners, for same. (d) The Township shall make reasonable and best efforts, within its jurisdiction, to recover the 206 Front - Ending Payment and the Township Front - Ending Payment from the Future Benefitting Owners in the event that development occurs on the Teskey Lands and /or the Rix Lands. (e) The parties acknowledge that there is no guarantee that development will occur on the Teskey Lands and/or the Rix Lands. In the event that the total possible build -out of 159 lots on those lands does not occur within twenty (20) years from the date of this Agreement, the Township's obligations pursuant to Subsection 7(d) shall be at an end and, at that time, the parties will not be entitled to rely on any of the terms of this Agreement to recover any portion of the Front - Ending Payments that may not, as of that date, have been recovered from the Future Benefiting Owners. Page 282 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -6- 8. Payment for Water System Upgrades The Developers and the Township agree to pay for and /or front -end, as the case may be, the costs of the Water System Upgrades in accordance with this section and Schedule "D" to this Agreement. (a) Isabella Estates shall make a payment of $204,660.21 toward the proportionate per -lot costs of the Water System Upgrades that are required to service the Isabella Subdivision. Such payment shall be made on the date this Agreement is signed and is more particularly described as follows: (i) $92,487.34 represents the proportionate per -lot cost of the Completed Upgrades on the Isabella Lands, which amount forms part of the 206 Front - Ending Payment. Upon receipt, the Township will pay this amount to 206. (ii) $112,172.87 represents the proportionate per -lot cost of the Outstanding Upgrades for the Isabella Subdivision. (b) 206 shall make a payment of $506,403.61, less the $24,910 credit currently held by the Township in favour of 206, toward the proportionate per -lots cost of the Outstanding Upgrades that are required to service the Homire Subdivision and the Meadow Acres Subdivision. Such payment shall be made in five instalments, as follows: (i) $229,771.92 to be paid on the date this Agreement is signed; (ii) $29,535.50 to be paid on or before November 28, 2012; (ii) $29,535.50 to be paid on or before December 28, 2012; (iii) $29,535.50 to be paid on or before May 29, 2013; and (iv) $188,025.19 to be paid on or before June 28, 2013. (c) The Township shall make a payment of $194,270.40, which payment represents the Township Front - Ending Payment referred to in Subsection 7(c), being the cost of the Outstanding Upgrades that are expected to be required to service the Teskey Lands and the Rix Lands, upon full build - out of the Warminster Settlement Area. Such payment shall be made on the date this Agreement is signed. 9. Method of Payment The parties agree to deposit all payments with the Township, which payments the Township will deposit in a capital account related to the Water System Upgrades. The Township will administer the payments to the contractor and engineering consultants responsible for the construction and installation of Outstanding Upgrades, in accordance with the Township's statutory and legal obligations. Page 283 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -7- 10. Township's Reasonable and Best Efforts Regarding Reimbursement of Front- Ending Payments by Future Benefitting Owners (a) The parties acknowledge that the 206 Front - Ending Payment and the Township Front - Ending Payment represent the estimated cost of the Water System Upgrades that will benefit the Future Benefitting Owners and, in particular, that will connect to future development on the Teskey Lands, the Rix Lands and future additional lots within the Warminster Settlement Area. The 206 Front - Ending Payment also includes a portion of money that was front -ended on behalf of Isabella Estates, as noted in Subsection 7(b). (b) The Township, so far as it is legally empowered to do, shall make reasonable and best efforts, within its jurisdiction, to impose on the Future Benefiting Owners, as a condition of developing the Teskey Lands and/or the Rix Lands, a charge and /or condition requiring the Future Benefiting Owners to pay to the Township, upon execution of a subdivision agreement or upon severance for the lands, whichever is earlier, a proportionate per -lot share of the total cost of the Water System Upgrades. (c) The Township shall, upon receiving payment, reimburse to 206 the amounts collected from the Future Benefiting Owners up to a maximum amount, being the amount of the 206 Front - Ending Payment referred to in Subsection 7(b), as it relates to the Teskey Lands and the Rix Lands. (d) The parties acknowledge and agree that the payments mentioned in this Agreement are not subject to interest and do not require adjustment for inflation. (e) The parties acknowledge and agree that the actual total costs of the Water System Upgrades will be finally determined and assessed in accordance with Section 6 of this Agreement. The Township will not seek to impose on the Developers any future administrative costs associated with the Township's efforts to obtain reimbursement of the Front - Ending Payments from the Future Benefitting Owners. (f) Once 206 has been reimbursed for its Front - Ending Payment, in accordance with Subsection 10(c), any additional payments that the Township receives from the Future Benefitting Owners in respect of the Future Benefitting Owners' proportionate share of the cost of the Water System Upgrades shall be applied to reimburse the Township for its From- Ending Payment, made pursuant to Subsection 7(c). Page 284 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -8- (g) The Township, as part of this reasonable best efforts obligation, shall not: (i) be required to institute any judicial or administrative proceedings to impose the condition referred to in Subsection 10(b); or (ii) be required to defend any judicial or administrative proceedings that are brought against it by any landowner arising out of the imposition of the condition referred to in Subsection 10(b). The Developers shall have the right to apply to become a party to such proceedings and participate in such proceedings on its own behalf at its sole cost. (h) The Township shall, immediately upon receiving notice of any judicial or administrative proceedings brought against it by any landowner arising out of the imposition of the condition referred to in Subsection 10(b), give written notice of such proceedings to the Developers. (i) The Developers agree to indemnify and hold harmless the Township against all actions, causes of action, suits, claims demands, and costs of any nature or kind whatsoever which the Township may incur as a result of the Township imposing the charge or condition referred to in Subsection 10(b). 0) The Township's obligations to exercise reasonable and best efforts under Section 10 shall terminate with respect to any Future Benefiting Owner if any judicial or administrative proceedings brought by that Future Benefiting Owner are not defended or responded to by 206. (k) The Township's obligations to undertake its reasonable best efforts to impose a charge or condition requiring reimbursement to the Township, in respect of the 206 Front - Ending Payment shall completely terminate twenty (20) years from the date of the execution of this Agreement. 11. Notification If any notice is required to be given by either or both of the Developers or the Township to another, then such notice shall be delivered by hand, by courier, by mail or by facsimile transmission and the address, telephone and fax numbers for such notice shall be as follows: To 2063334 Ontario Inc.: 255 Duncan Mill, Suite 801 Toronto, M313 3H9 Attention: Galen Lam Fax: 416 391 -6703 Telephone: 416 391 -6700 Page 285 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -9- To Isabella Estates: South Shore Isabella Estates Inc. 1858 Elana Drive, Orillia, ON L3V OC2 Attention: Rob Cheslock Fax: 705 739 -0299 Telephone: 705 790 -8819 To the Township: 148 Line 7 S Oro, ON LOL 2X0 Attention: Township Clerk Fax: 705 487 -0133 Telephone: 705 487 -2171 12. Severability Each of the covenants, sections, subsections, clauses and provisions of this Agreement are severable from every other covenant, section, subsection, clause and provision of this Agreement and the invalidity or unenforceability of any one or more covenants, sections, subsections, clauses or provisions shall not affect the validity or enforceability of the remaining covenants, sections, subsections, clauses and provisions. 13. Enurement The parties agree that this Agreement shall enure to the benefit of and be binding upon the respective successors in title or assigns of the parties hereto. [Remainder of page intentionally left blank] Page 286 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -lo- IN WITNESS WHEREOF the Parties hereto have affixed their respective corporate seals duly attested to by the hands of their authorized signing officers in that regard this day of July, 2012. SIGNED, SEALED & DELIVERED in the presence of: 2063334 ONTARIO INC. Name: Galen Lam Title: Director I have authority to bind the corporation. SOUTH SHORE ISABELLA ESTATESINC. Name: Rob Cheslock Title: President I have authority to bind the corporation. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Name: Harry Hughes Title: Mayor Name: Douglas Irwin Title: Clerk We have authority to bind the corporation. Page 287 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... M SCHEDULE "A" FINANCED WORKS Water System Upgrades "Water System Upgrades" shall mean construction and installation of a new production well, replacement and upgrade of the existing well house, expansion of existing underground water storage reservoir and installation of fire pump.* The Water System Upgrades are to be constructed and installed to the satisfaction of the Township, and are to comply with the requirements of the Ministry of Environment, and all approval authorities having jurisdiction. *As of the date of this Agreement, the installation of a new production well and the replacement and upgrade of the existing well house, for the entire 159 potential lots in the Warminster Settlement Area have been completed (the "Completed Upgrades "), and they have been financed entirely by 206. The expansion of the existing underground water storage reservoir and installation of the fire pump remain to be completed, as of the date of this Agreement (the "Outstanding Upgrades "). Page 288 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... Page 289 of 303 -1z- SCHEDULE "B" WARMINSTER SETTLEMENT AREA M w Z Z Z 0 a � 0 y � w w i Z K m - w WARMINSTER SIDEROAD Q I$A BELLA ESTATES (22 Lots) ROMIRE a z MEADOW ACRES w Lots) ? TESKEY ,'� .(71 X29 Lots} O U t \C U lr q Page 289 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -13- SCHEDULE "C" ESTIMATED COSTS OF WATER SYSTEM UPGRADES Upgrade Costs* Well $73,189.90 Well House $427,489.26 MOE Application for reservoir /fire pump $3,200.00 Reservoir Upgrade / Fire Pump Tender (Tender Price) ** $738,370.56 Eng. (2007 to Jan. 12, 2012) $162,409.13 Tender Prep, Construction Admin and Inspection for Reservoir Upgrade / Fire Pump (Estimate) ** $74,476.32 Total $1,479,135.17 * All costs are estimates and are subject to final completion of construction and installation of the Water System Upgrades. ** As of the date of the signing of this Agreement the construction and installation of the Reservoir/Fire Pump upgrades have not been started or completed. The other upgrade components have been completed. Page 290 of 303 15f) - A By -law to Authorize the Execution of a Cost Sharing... -14- SCHEDULE "D" COST SHARING METHODOLOGY This Schedule has been prepared in order to supplement Section 7 and 8 of the Agreement and it is intended to be read together with those Sections and the Agreement. Together, this Schedule and Sections 7 and 8 set out a methodology to determine the financing and cost - sharing obligations of the Developers, the Township, and the Future Benefitting Owners of the Teskey Lands and the Rix Lands (as depicted on Schedule "B ") who will derive a benefit from the Water System Upgrades. 1. Total Costs The total costs of the Water System Upgrades have been estimated in accordance with Schedule "C" to be $1,479,135.17. The estimated cost of the Outstanding Upgrades that have not yet been installed or constructed is $812,846.88. 2. Proportionate Share of Water System Upgrades The proportionate share of the Water System Upgrades has been calculated on a per -lot basis, based on a full build -out scenario for the Warminster Settlement Area (159 lots). The estimated total cost of connecting to the Water System Upgrades, on a per lot basis is, $9,302.74, as detailed in the Chart below. Chart 1: Estimated total cost of connecting to Water System Upgrades Lots % Cost Homire Subdivision 28 17.6 $260,476.63 Meadow Acres Subdivision 71 44.7 $660,494.32 Isabella Subdivision 22 13.8 $204,660.21 Teskey Lands 29 18.2 $269,779.37 Rix Lands 9 5.7 $83,724.63 Total 159 100.0 $1,479,135.17 Cost per Lot $9,302.74 IM11.181EINI Page 291 of 303 15g) - A By -law to Enter into a Water Service Connection Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -137 A By -law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro - Medonte and Gary Smockum Conc. 7 Plan 967 Lot 62, Roll # 4346- 010 - 009 -34400 169 Lakeshore Road West Township of Oro - Medonte, County of Simcoe WHEREAS Section 11 of the Municipal Act 2001, S.O. 2001, c. 25, as amended, authorizes the Council of a Municipality to pass a by -law respecting water distribution; AND WHEREAS the Applicant has requested permission from the Municipality to connect to a municipal water system (Harbourwood Water System); AND WHEREAS the Municipality is prepared to grant permission to connect to a municipal water system (Harbourwood Water System) upon certain terms and conditions; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Water Service Connection Agreement, shown as Schedule "A" attached hereto and forming part of this By- law. 2. That this By -law shall come into full force and effect on its final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11TH DAY OF JULY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 292 of 303 15g) - A By -law to Enter into a Water Service Connection Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate, this day of 2012. BETWEEN: h91:1Xr7n1 X&9 �d6Z83:19L41 Hereinafter referred to as the "Registered Owner" - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter referred to as the "Municipality" A description of the land affected by this Agreement is as follows: Conc. 7 Plan 967 Lot 62 Roll # 4346- 010 - 009 -34400 Municipal Address: 169 Lakeshore Road West Township of Oro - Medonte County of Simcoe The Municipality has entered into this Agreement on the day of 2012. The Registered Owner agrees to comply with all the terms and conditions as set out in the Corporation of the Township of Oro - Medonte By -law No. 2009 -082 (a By -law to regulate Municipal Water Systems within the Township of Oro - Medonte) and the "Water" Schedule of the Township's Fees and Charges By -law attached hereto. The Registered Owner acknowledges and agrees that all costs to connect to the municipal water system shall be at their cost, including, but not limited to, all labour, material and water meter. The Registered Owner acknowledges and agrees that future repairs or upgrades to the water service line located on private property are the responsibility of the Registered Owner. The Registered Owner acknowledges and agrees that the Township of Oro - Medonte does not guarantee water pressure and that either now or in the future, the Registered Owner may be required to install and maintain equipment to satisfy pressure. Registered Owner: Mr. Gary Smockum THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Harry Hughes, Mayor Doug Irwin, Clerk Page 293 of 303 15g) - A By -law to Enter into a Water Service Connection Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2009 -082 Being a By-law to Regulate Municipal Water Systems within The Township of Oro - Medonte and to Repeal By-law No.'s 2003 -25 and 2004 -024 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may pass By -laws respecting matters related to water production, treatment, storage and distribution; AND WHEREAS Section 79 of the Municipal Act, 2001, c.25, as amended, provides that if a municipality has the consent of an Owner or occupant to connect a public utility to a part of a building and other parts of the building belonging to different Owners, or are in possession of different occupants, the municipality may, at reasonable times, without consent, enter on their land and install, construct and maintain pipes, wires, equipment, machinery, and other works necessary to make the connection; AND WHEREAS Section 80 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may, at reasonable times, enter on land to which it supplies a public utility; • To inspect, repair, alter or disconnect the service pipe or wire, machinery, equipment and other works used to supply the public utility; • To inspect, install, repair, replace or alter a public utility meter; • To shut off the supply of the public utility and remove any property of the municipality if the customer discontinues the use of a public utility on land, or a municipality lawfully decides to cease supplying the public utility to the land; • To determine whether the public utility has been or is being unlawfully used AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable and necessary to pass a By -law to regulate the Municipal Water Systems within the Township; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. Definitions For the purpose of this By -law: 1.1 "Council' shall mean the Council of The Corporation of the Township of Oro - Medonte. 1.2 "Fire Chief" shall mean the Fire Chief of the Township of Oro - Medonte Fire and Emergency Services Department. 1.3 "Municipal Water Area" shall mean a subdivision or designated area within The Corporation of the Township of Oro - Medonte, serviced by a Municipal Water System. 1.4 "Municipal Water Supply" shall mean the water supplied from a Municipal Water System. 1.5 "Municipal Water Systems" shall include all water works established within the present Township of Oro - Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private waterworks which have not been acquired, established, maintained or operated by the Township or its predecessors. Page 294 of 303 15g) - A By -law to Enter into a Water Service Connection Agr... 1.6 "Owner" shall mean the assessed Owner(s) as identified on the Assessment Roll for Taxation Purposes during the current year, as amended. 1.7 "Person" shall mean an individual human being, his/her personal agent, heir, successors and assigns, and shall include a corporation with or without share capital. 1.8 "Director of Transportation and Environmental Services" shall mean the Director of Transportation and Environmental Services of the Township of Oro - Medonte and /or his designate. 1.9 "Duly Authorized Employee" shall mean any employee authorized by Council. 1.14 "Township" shall mean The Corporation of the Township of Oro - Medonte. 1.11 "Unit" shall mean an assessed or assessable unit within a Residential, Commercial or Industrial building and shall include an apartment located within a single family dwelling, which is serviced by the Township Water System, as permitted under the applicable Zoning By -law. 1.12 "Water Works" means any works for the collection, production, treatment, storage, supply, and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. GENERAL PROVISIONS 2.1 This By -law shall apply to all Municipal Water Systems located within the geographical boundaries of the Township. 2.2 No person shall lay, or cause to be laid, any pipe or main to communicate with any pipe or main of the Municipal Water System, or in any way obtain or use the Municipal Water Supply without consent of the Township. 2.3 Any extensions or connections to a Municipal Water System shall be constructed in accordance with the Township of Oro - Medonte Engineering Standards. 2.4 No person, being an Owner, tenant, occupant or inmate of any house or building or other place supplied with water from the Municipal Water System, shall improperly waste water or, without the consent of the Director of Transportation and Environmental Services, lend, sell or dispose of water, give water away, permit water to be taken or carried away, use or apply water to the use or benefit of another, or to any use and benefit other than the person's own, or increase the supply of water. This shall include the furnishing of water from one building connected to the Municipal Water System, to another building. 2.5 All pipes, valves, fittings and other equipment between the water main and the street line shall remain the property of the Township. 2.6 The Township does not guarantee the continuous supply, quality, or pressure of water from a Municipal Water System. The Township is not liable for damage caused by the breaking of any services pipe or attachment, or for shutting off of water to repair or to tap mains, if reasonable notice of the intention to shut off the water is given. The Township is not liable for damage caused by emergency water main breaks or service breaks or attachments for shutting water off to repair the emergency situation. No notice of intention to shut water off is required during emergency repair activities. 2.7 The Director of Transportation and Environmental Services shall be responsible for the operation and maintenance of all Municipal Water Systems, including required testing, servicing, and the removal of snow from around all hydrants, as deemed necessary. Page 295 of 303 15g)-ABy-law to Enter into @ Water Service Connection An[' 2.8 The Director of Transportation and Environmental Services, or other duly authorized employee, in the case nfen emergency, which may imperil the supply or quality of wem,, may shut off the Municipal VVomr Supply and take such remedial action as may benecessary. Such remedial action may include limiting or stopping up the supply of water in any area or restricting the use of water for any specific purpose. o. REQUIREMENT FOR CONNECTION TOAND REGULATION VFMUNICIPAL WATER SYSTEM 3.1 Every Owner of property located within a Municipal Water Area who wishes to connect a^existing building m the Municipal Water System may apply, inwriting, to the Director of Transportation and Environmental Services. 3.2 Every new residence constructed ona property located within a Municipal Water Area shall be connected to the Municipal Water System. An application for connection m the Municipal Water System shall be filed prior m the issuance u/a building pennn, and shall be accompanied by the connection fee as established by By-law. 3.3 The Township reserves the right m refuse any application for connection mthe Municipal Water System n the existing system mau capacity, n, where excess capacity has been allocated to other properties within the Municipal Water Area. 34 An Owner may apply, in writing, to Council for an exemption from connection to Municipal Water System. Council shall consider al|equests and may grant am oxomohon, unless such exemption would be at variance to any written requirement, order or approval by u Medical Oniuo, of *oa|Uh. Public Health Inspector, the Ministry ofthe Environment, or Ontario Building Code Act. Any exemption granted under this Section a»an not m|i*vn the Owner from the payment o( any minimum rate under this B»`|mw. a.s Notwithstanding Section 3,4,no Owner ofa property located within aMunicipal Water Area and connected to the Municipal bm granted an exemption in order to disconnect from the Municipal Water System. 3.0 Every building connected m a Municipal Water System shall have aomgle separate conneouon, with the exception of a building which contains multiple undo. 3.7 Any Owner of a building connected, or to be uunneoteU, to a Municipal vvate, System shall install the connection, us per Township Engineering Standard. 3.8 Every pomnn =ho, by uu, default, neglect or mm|ou|nn, wcoax|nno any |oao, damage or injury to any public utility works, or to any plant machinery, fitting or appurtenances thereof, |o liable m the Township therefore. Every Person who willfully or maliciously damages, or oeusoa or knowingly suffers to be damaged, any meter, service pipe, conduit, vwm, rod or fitting belonging to the Townomp, or willfully impairs o, knowingly suffers the same to bo altered n, impaired, eo that the meter indicates less than the actual amount o| the public utility that passes through K io guilty ofenoffence and on oon"ioUon, is liable to anne. to the use of the Townamp, and for the expenses of repairing or replacing the me^ur, service pipe, conduit vwm, md, or fitting and double the value of the surplus public utility so consumed, all of which is recoverable under the Provincial Offences Act, n.GD. 1000.C.r.ao.asamended. 3.9 Any Owner who desires a change in the locahon, arrangement or size of a Municipal vVate, Supply 8mmww. oxu| apply, in =ming, to the oiraow, of Transportation and en,mnmonm| Services. If a request is granted by the oimomr of Transportation and Environmental 8om|cea, costs inov,mu by the Township shall »e payable ueo condition o/ the granting cx the request and shall be collectable wy the Township asa charge against the benefiting lands. Page 296 of 303 15g) - A By -law to Enter into a Water Service Connection Agr... 3.10 Where any auxiliary water supply exists in any building connection to a Municipal Water System, approved backflow protection shall be installed. This requirement shall include the handling of processed waters, and waters originating from the Municipal Water system, which may have been, or may be subjected to, deterioration in sanitary quality. Backflow, protection devices shall be installed where internal cross connections exist. All property Owners with swimming pools, in ground or above ground, shall install a Backflow prevention device on all outside water taps. 3.11 Any Owner desiring to have the Municipal Water Supply turned off or on for any reason whatsoever, shall apply, in writing, to the Director of Transportation and Environmental Services, who may direct that the water be turned on or off. 3.12 A Disconnection /Re- Connection Fee, as established by By -law, shall be charged by the Township for turning off or on the Municipal Water Supply, where such action is necessitated by: 3.12.1 — a written request by the Owner; or 3.12.2 — non - payment of a water bill; or 3.12.3 — failure to provide access to a meter 4. WATER USEAGE AND RESTRICTIONS 4.1 No Person shall willfully let off or discharge water so that the water runs waste or useless out of the Municipal Water System. 4.2 The Township reserves the right to turn off the Municipal Water Supply to any house, building or other place supplied with water from the Water Works, as deemed necessary by the Director of Transportation and Environmental Services, to stop and prevent waste. 4.3 Failure to comply with any requirements relative to the protection of a Municipal Water Supply shall be sufficient reason for immediate discontinuance of water service by the Township, until such time as it is determined that the requirements of the Township, Ontario Building Code Act, any order or approval by a Medical Officer of Health, Public Health Inspector, or Ministry of the Environment, have been met. 4.4 The Director of Transportation and Environmental Services, or other duly authorized employee, may take such measures, as it is deemed necessary, to regulate or suspend any or all use of water distributed through a hose, or any other attachment, for street, lawn or garden watering, or for any fountain or object, or for any other similar purpose. The watering of lawns or gardens, or filling of swimming pools, are not deemed to be a domestic use under the terms of the By -law and may be prohibited, from time to time, by Resolution of Council, and the Director of Transportation and Environmental Services is hereby authorized to take all such action, as may be necessary, to immediately terminate the supply of water to any property served by the Municipal Water System in the event of a breach of such an order. 4.5 No person shall, from a Municipal Water System, water or sprinkle, or cause or permit the watering or sprinkling of any lawn, garden, tree, shrub or other outdoor plant, or fill swimming pools, in the Township of Oro - Medonte through a hose or other attachment except between the hours of 7:00 p.m. — 11:00 p.m. subject to the following: a) Owners or tenants of properties with a municipal address with an even number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on even - numbered days of the month; b) Owners or tenants of properties with a municipal address with an odd number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on odd - numbered days of the month; C) Owners of newly seeded and /or sodded lawns, upon proof of installation and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for fourteen (14) consecutive days regardless of the day designated under these water restrictions; Page 297 of 303 15g) - A By -law to Enter into a Water Service Connection Agr... d) Owners of properties which have been sprayed for insects, upon proof of such spraying and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for seven (7) consecutive days regardless of the day designated under these water restrictions. e) Owners of properties with mechanized automated irrigation systems may, subject to 4.5 a) and b), be exempt from watering between 7:00 p.m. and 11:00 p.m. and by written request to the Director of Transportation and Environmental Services be permitted to water between the hours of 12:01 a.m and 4:00 a.m. 5. METERS 5.1 The Township shall require meters for the purpose of measuring the supply of water to any building, subject to the following; 5.1.1 Meters shall be required for all new Residential, Commercial and Industrial buildings to be constructed on properties lying within a Municipal Water Area at the cost of the Owner. 5.1.2 Meters shall be required for all existing Residential, Commercial and Industrial buildings located within a Municipal Water Area. (i) When the Township determines that water meters shall be installed in existing buildings located within a Municipal Water Area, meters shall be installed by the Township and the cost, therefore, shall be charged to the applicable Municipal Water Area. 5.1.3 One (1) meter shall be required for each unit within any Residential, commercial and/or Industrial building. The Director of Transportation and Environmental Services may waive the requirement for separate meters where, in the opinion of the Director of Transportation and Environmental Services, the existing water service prevents the installation of multiple meters. The waiving of this requirement does not relieve the Owner from any minimum rate which may be assessed against each unit under this By -law. 5.2 Interior and exterior meters shall remain the property of the Township and shall not be boxed in such a manner as to prohibit them from being read, examined or removed. 5.3 Interior meters shall be located in a safe and convenient space, free from charge or rent, in a heated room suitable for this purpose, as close as possible to the entrance of the service pipe into the building. The inside meter shall be mounted in such a manner as to be fully braced to prevent movement. 5.4 Free access shall be afforded to such meters and their connections for Persons authorized by the Township whenever such access is required. 5.5 Where the Township has reason to believe that a meter is inoperable and is unable to gain access thereto for inspection and repair, the following steps will be taken; 1) Written notice will be left at the premises requesting access to the meter 2) A phone call will be made requesting access to the meter 3) A Registered letter will be sent requesting access to the meter Upon confirmation of receipt of the registered letter the property will be moved to an annual flat rate of $1200 /unit until such time as access is granted and the meter operable. Page 298 of 303 15g) - A By -law to Enter into a Water Service Connection Agr... 5.6 The owner shall be responsible for the security of the meter, and other Township equipment, and shall pay the Township the value of such meter and equipment should any damage or loss occur which is, in the opinion of the Director of Transportation and Environmental Services, due to circumstances beyond normal wear and tear. 5.7 No Person other than an authorized employee or agent of the Township shall be permitted to remove, inspect or repair the meter or other equipment of the Township's Water Works. 5.8 No Person shall willfully alter a meter placed on any service pipe or connected therewith, within or outside any building or other place, so as to lessen or alter the amount of water registered. 6. FIRE HYDRANTS 6.1 No Person shall use hydrants connected to any Municipal Water System, other than; 6.1.1 employees or volunteer firefighters authorized by the Fire Chief; 6.12 employees authorized by the Director of Transportation and Environmental Services. 6.1.3 persons having written permission from the Township to use the hydrants, under the supervision of the Director of Transportation and Environmental Services. 6.2 No Person shall, without approval of the Director of Transportation and Environmental Services or Fire Chief, willfully open or close any hydrant. 6.3 No Person shall, obstruct the access to any hydrant; curb stop, chamber, pipe or hydrant or sample station. 7. OFFENCES AND PENALTIES 7.1 Every Person is guilty of an offence and upon conviction, shall be liable to the fines and penalties prescribed by the Provincial Offences Act; 7.1.1 who willfully hinders or interrupts, or causes or procures to be hindered or interrupted, the Township, its officers, contractors, agents, servants or workers in the exercise of any of the powers conferred under this By -law; or; 7.1.2 who contravenes or fails to comply with any provision of this By -law 7.2 The conviction of an offender upon the breach of any provisions of this by -law shall not operate as a bar to a prosecution against the same offender upon any continued or subsequent breach of any provision. Section 442 of the Municipal Act, 2001, S.O. 2001, c.25, as amended from time to time, shall further apply to any continued or repeated breach of this By -law. 7.3 If any court of competent jurisdiction finds that any of the provisions of this By- law are ultra vires the jurisdiction of council, or are invalid for any reason, such provision shall be deemed to be severable and shall not invalidate any of the other provisions of the By -law, which shall remain in full force and effect. 8. MISCELLANEOUS 8.1 If any provision of this By -law is inconsistent with the Municipal Act, or any other Act, the Provisions of the applicable Act shall prevail. 8.2 A word interpreted in the singular number has a corresponding meaning when used in the plural. Where a word references the masculine gender it shall also include female. 8.3 That this By -law may be cited as the 'Water Regulation By -law ". Page 299 of 303 15g) - A By-law to Enter into a Water Service Connection Agr... 9. REPEAL 9.1 That the Township of Oro-Medonte hereby repeals By-law No.'s 2003-25 and 2004-024. 10. ENACTMENT That this by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 29T" DAY OF JUNE, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 29r" DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE , H.S. Page 300 of 303 15g) - A By -law to Enter into a Water Service Connection Agr... SCHEDULE `J' TO BY -LAW NO. 2012 -062 WATER 1. Definitions For the purpose of this Schedule: 1.1 "Municipal Water Area" shall mean a subdivision within The Corporation of the Township of Oro - Medonte. 1.2 "Municipal Water Systems" shall include all water works established within the present Township of Oro - Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private water works which have not been acquired, established, maintained or operated by the Township or its predecessors. 1.3 "Owner" shall mean the assessed owner(s) as identified on the Assessment Roll for taxation purposes during the current year, as amended. 1.4 "Treasurer" shall mean the Treasurer of The Corporation of the Township of Oro- Medonte. 1.5 "Unit" shall mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning By -law. 1.6 "Vacant Lot" means any property not connected to a municipal water system to which water service is available. 1.7 "Water Works" means any works for the collection, production, treatment, storage, supply and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. Water Charges, Billing and Collection 2.1 As soon as the water connection installation is approved by the Township Inspector, he shall forthwith turn the water on for the owner. The owner will then be charged at the appropriate water rate, as per Schedule `J'. 2.2 At the end of each quarter, the duly authorized employee shall read, or cause to be read, all meters connected to the Municipal Water System to determine the amount of water used during the quarter. 2.3 The Treasurer shall calculate water charges to be assessed against each unit and vacant lot in a Municipal Water Area, in accordance with the quarterly charges and rates per cubic meter as set out in Schedule `J'. 2.4 The Treasurer shall, for each calendar quarter, issue bills to each unit or vacant lot based on the applicable water charge or rate. Water bills shall be due and payable not less than twenty -one (21) days from the date of mailing. 2.5 Water payments shall be payable to The Corporation of the Township of Oro - Medonte and may be paid during office hours in person or by mail at the Oro - Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOL 2X0, or at most financial institutions. Water payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Office and Moonstone Fire Hall. Page 19 of 22 Page 301 of 303 15g)-ABy-law to Enter into @ Water Service Connection An[' SCHEDULE "J^To13v-Lmw NO. am2-vn - WATER """a"ueu- 2.6 The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 2.7 If an account remains unpaid, the Township may collect amounts payable pursuant to Section 398(2) of the MunicipalAct, 2001, c. 25, as amended. u Water Rates and Charges 3.1 Consumption Charge Each unit shall be assessed a consumption charge at the rate of $2.02 per cubic meter (M). 3.2 Infrastructure Renewal Charge Effective January 1.um2, each unit and vacant lot shall be assessed on infrastructure renewal charge nf$5ozm per quarter ($212 annually). The Infrastructure Renewal Charge shall increase uy$s.00 annually onJanuary 1~cd each subsequent year. 3.3 Flat Rate - Non-Metered Units Owners on municipal water systems who do not allow access to their homes for the purpose of the installation or repair of water meters will, after three notices, be charged $300 per quarter ($1,200 annually). 3.4 Flat Rate a> Horseshoe ' Oro Plan 1a87 $1so per quarter ($8OUannually) b) Horseshoe 'Medome Plan 1so1. $15O per quarter ($*o0annually) 3.5 Other Charges a> Connection Fee Inspection $oOO W Disconnection and Reconnection Charge $*oeach o.s Where nv quarterly water meter reading can bo obtained, the unit shall be automatically charged a consumption charge of$1oo.00. per quarter, until the meter reading /e obtained or the requirements under Section 3.n have been completed uy the municipality. 4. Water Meter Package 4.2 Includes meter, back flow preventmr, angle meter valve, expansion tank, wire and MXU - $394.50 plus applicable taxes. Page 20 m22 Page 302 of 303 18a) - Being a by -law to confirm the proceedings of the Coun... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -126 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, July 11, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, July 11, 2012, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11TH DAY OF JULY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 303 of 303