06 27 2012 Council MinutesTHE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
Wednesday, June 27, 2012
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (arrived @ 6:06 p.m.)
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:04 p.m.
Staff Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin,
Present: Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation
and Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Shawn Binns, Director of Recreation and Community
Services; Janette Teeter, Deputy Clerk; Samah Othman, Executive
Assistant, Corporate Communications Specialist
Also Fred Hummel, Jan Novak, Ann Truyens, Shubhary Burhanpurkar, Sean
Present: Billing, Mark Laughlin, Jonathan Reid, N.R. Badwe, Anjali Badwe, Vivek
Burhanpurkar, Michael Buske, Sue Roehner, Andrew Paradowski, Bruce
Bird
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 16
Council Meeting Minutes — June 27, 2012.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. 0120627 -1
Moved by Evans, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, June 27, 2012 be
received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C120627 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:05 p.m. to discuss
• acquisition /disposition of land;
• litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C120627 -3
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 6:22 p.m. and recess until 7:00 p.m. at which time
we shall Report on the Closed Session Items 4
c) Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Litigation affecting the
municipality (Diamond Valley Lien).
d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Road Allowance 15/16 Sideroad between Line 9 and 10).
e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Bidwell Road).
f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Donation of land).
Carried.
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Council Meeting Minutes — June 27, 2012.
c) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Litigation affecting the
municipality (Diamond Valley Lien).
The following staff were present: Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk.
Motion No. 0120627 -4
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated May 18, 2012 and presented
by Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re: Litigation affecting the
municipality (Diamond Valley Lien) be received.
Carried.
d) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Road Allowance 15/16 Sideroad between Line 9 and 10).
The following staff were present: Doug Irwin, Director of Corporate Services /Clerk;
Janette Teeter, Deputy Clerk.
Motion No. 0120627 -5
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Confidential Report No.CS2012 -022, Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Unopened Road Allowance 15/16
Sideroad between Line 9 and 10) be received and adopted.
2. That the original road allowance described as Part Road Allowance between Lots 15
& 16, Concession 10, Oro - Medonte, lying east of the limit between the east half and
west half of Lots 15 and 16, Concession 10 and west of the forced road through Lot
16, Concession 10, Oro - Medonte; (PIN 58540 -0138 (LT)), more particularly
described as Parts 5 and 6, Plan 51 R -38381 be permanently closed.
3. And that the Clerk bring forward the appropriate by -law for Council's consideration.
Carried.
Page 3 of 16
Council Meeting Minutes — June 27, 2012.
e) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Bidwell Road).
The following staff were present: Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk.
Motion No. C120627 -6
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Confidential Report No. CS2012 -024, Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Bidwell Road) be received and
adopted.
2. And that staff proceed as directed by Council, and advise the applicant accordingly.
Carried.
f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Donation of land).
The following staff were present: Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk.
Motion No. C120627 -7
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Confidential Report No. CS2012 -023, Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Donation of land, Line 6 South and
Rai_ITrail (PIN 58558- 0320)) be received and adopted.
2. And that staff liaise with the applicant's legal counsel to proceed with the land
donation to augment the area of the Township's RailTrail.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
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Council Meeting Minutes — June 27, 2012.
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, June 13, 2012.
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June
13, 2012 be adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Friday, June 15, 2012.
Motion No. C120627 -9
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Special Council meeting held on Friday, June
15, 2012 be adopted as printed and circulated.
Carried.
c) Minutes of Special Council meeting held on Wednesday, June 20, 2012.
Motion No. C120627 -10
Moved by Evans, Seconded by Lancaster
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
June 20, 2012 be adopted as printed and circulated.
Carried.
d) Minutes of Committee of Adjustment meeting held on Thursday, June 21, 2012.
Motion No. C120627 -11
Moved by Evans, Seconded by Lancaster
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, June 21, 2012 be received.
Carried.
Page 5 of 16
Council Meeting Minutes — June 27, 2012.
7. RECOGNITION OF ACHIEVEMENTS:
a) Maya Burhanpurkar re: Recognition for Canada -Wide Science Fair Awards.
Mayor H.S. Hughes and members of Council presented Maya Burnhampurkar with a
certificate for her achievements.
b) Janette Teeter, re: Graduate of AMCTO's Diploma in Municipal Administration with
Honours.
Motion No. C120627 -12
Moved by Evans, Seconded by Crawford
Be it resolved that Janette Teeter be recognized, under the Mayor's signature, for
receiving the AMCTO's Diploma in Municipal Administration with Honours.
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Jan Novak, Fred Hummel, 2012 Images Studio Tour re: Request for Grant/Subsidy.
Motion No. C120627 -13
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated June 27, 2012 and presented by Jan Novak and
Fred Hummel re: 2012 Images Studio Tour, Request for Grant/Subsidy be received.
2. And That the matter be brought forward to the July 11, 2012 Council meeting, with
recommendations, for Council's consideration.
Carried.
Page 6 of 16
Council Meeting Minutes — June 27, 2012.
b) Jonathan Reid, Director: Snow Sports & Events, Horseshoe Resort re: Horseshoe
Resort Summer Events.
Flyer correspondence dated Summer, 2012 was distributed to members of Council and
staff.
Motion No. C120627 -14
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated Summer, 2012 and presented by
Jonathan Reid, Director, Snow Sports & Events, Horseshoe Resort re: Horseshoe
Resort Summer Events be received.
Carried.
c) Bruce Bird, Wheels of Bloor; and Andrew Paradowski, Ontario Cycling Association re:
Horseshoe Valley Road Race, Saturday, August 11, 2012.
A PowerPoint presentation was presented.
Motion No. C120627 -15
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated June 27, 2012 and presented by Bruce Bird, Wheels
of Bloor; and Andrew Paradowski, Ontario Cycling Association re: Horseshoe Valley
Road Race, Saturday, August 11, 2012 be received.
2. That the applicant work with the Director of Transportation and Environmental
Services and the Chief Municipal Law Enforcement Officer with respect to signage
and parking.
3. That the applicant provide proof of insurance naming the Township of Oro - Medonte
as a third party in the amount of $5,000,000.00.
4. That the applicant provides appropriate approval from the County of Simcoe for the
use of County Roads, and the Ontario Provincial Police.
5. That the applicant provides appropriate notification to the Township Fire &
Emergency Services and Municipal Law Enforcement Officers, residents and
businesses affected.
6. That the applicant works with the Oro - Medonte Chamber of Commerce to promote
local businesses and area accommodations.
7. And That the applicant be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
Page 7 of 16
Council Meeting Minutes — June 27, 2012.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. TES2012 -13, Jerry Ball, Director of Transportation and Environmental
Services re: Side Walk at Line 4 North & Line 4 Park.
Motion No. C120627 -16
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. TES2012 -13, Jerry Ball, Director of Transportation and
Environmental Services re: Side Walk at Line 4 North & Line 4 Park be received and
adopted.
2. That a pathway be constructed along the east side of Line 4 North, from Highland
Drive to the Line 4 park entrance.
3. That "Pedestrian Walking" signs and "Children Playing" signs be erected within this
area.
4. That the OPP be requested to utilize the Solar Radar Board along Line 4 North, from
Horseshoe Valley Road to Alpine Way.
5. That the existing 100 watt mercury vapor lights, at the intersections of Line 3 North
and Line 4 North, be upgraded to 250 watt mercury vapor lights.
6. And That Mr. Terry Ruffle of the HVPOA be notified of Councils decision, under the
Director of Transportation and Environmental Services' signature.
Carried.
b) Report No. TES2012 -14, Jerry Ball, Director of Transportation and Environmental
Services re: Community Identification Signs.
Motion No. C120627 -17
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. TES2012 -14, Jerry Ball, Director of Transportation and
Environmental Services re: Community Identification Signs be received and
adopted.
2. That all maintenance and /or repairs for signs or structures, for ascetic purposes
within subdivisions, remain as an Association responsibility.
3. And That in the future, all signage or structures requested must be approved by the
Municipality, as per the Township's Sign By -Law.
Carried.
Page 8 of 16
Council Meeting Minutes — June 27, 2012.
c) Report No. TES2012 -15, Jerry Ball, Director of Transportation and Environmental
Services re: Municipal Highway Best Effort Agreement [Refer to Item 15b)].
b yn.
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. TES2012 -15, Jerry Ball, Director of Transportation and
Environmental Services re: Municipal Highway Best Effort Agreement be received
and adopted.
2. That the Township of Oro - Medonte enters into the Municipal Highway Best Effort
Agreement, with the County of Simcoe, for Line 7 North from Highway 11 north to
Horseshoe Valley Road /County Road 22.
3. That the appropriate By -Law be brought forward for Council's consideration.
4. And That the County of Simcoe is notified of Councils decision, under the Director of
Transportation and Environmental Services' signature.
Carried.
d) Report No. TES2012 -16, Jerry Ball, Director of Transportation and Environmental
Services re: Drinking Water Quality Management Standard (DWQMS) Update.
Motion No. 0120627 -19
Moved by Lancaster, Seconded by Crawford
Be it resolved that Report No. TES2012 -16, Jerry Ball, Director of Transportation and
Environmental Services re: Drinking Water Quality Management Standard (DWQMS)
Update be received for information only.
Carried.
Page 9 of 16
Council Meeting Minutes — June 27, 2012.
e) Report No. TES2012 -17, Jerry Ball, Director of Transportation and Environmental
Services re: Safety Upgrades to Horseshoe Valley Water Tower.
Motion No. C120627 -20
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. TES2012 -17, Jerry Ball, Director of Transportation and
Environmental Services re: Safety Upgrades to Horseshoe Valley Water Tower be
received and adopted.
2. That provisions of By -Law No. 2004 -112 be waived to allow the required inspection
and emergency safety repairs to the Elevated Water Tower in Horseshoe Valley to
be single sourced to Landmark Municipal Services.
3. That the costs related to this matter be financed from the Water Asset Renewal
reserve.
4. And That staff proceed accordingly.
Carried.
f) Report No. RC2012 -14, Shawn Binns, Director of Recreation and Community Services
re: H.A.A.C.A. Canada Day Parade - Request for Exemption By -Law No. 2006 -38.
Motion No. C120627 -21
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. RC2012 -14, Shawn Binns, Director of Recreation and Community
Services re: H.A.A.C.A. Canada Day Parade - Request for Exemption By -Law No.
2006 -38 be received and adopted.
2. That an exemption to By -law 2006 -38 be granted to the Hawkestone and Area
Community Association to hold a Canada Day Parade on Sunday July 1, 2012
commencing at 12:00pm.
3. That the Hawkestone and Area Community Association be required to purchase
liability insurance in the amount of $5,000,000 to provide coverage for the events.
4. And That the Director, Transportation and Environmental Services and the
Hawkestone and Area Community Association be notified of Council's decision
under the Director, Recreation and Community Services' signature.
Carried.
Page 10 of 16
Council Meeting Minutes — June 27, 2012.
g) Report No. F12012 -14, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Renewal of Insurance Coverage.
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. F12012 -14, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO re: Renewal of Insurance Coverage be received and adopted.
2. That the Township of Oro - Medonte renews its insurance coverage for the period of
July 1, 2012 to July 1, 2013 with Frank Cowan & company at the quoted premium of
$413,588 including PST
3. And That the Director of Finance /Treasurer /Deputy CAO proceed accordingly.
Carried.
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a) Mayor H.S. Hughes, correspondence dated June 13, 2012 from Township of Adjala-
Tosorontio re: Loss of Federal Funding Assistance for Policing.
Motion No. 0120627 -23
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence dated June 13, 2012 from Township of Adjala-
Tosorontio and presented by Mayor H.S. Hughes, re: Loss of Federal Funding
Assistance for Policing be received.
Carried.
Page 11 of 16
Council Meeting Minutes — June 27, 2012.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball Diamonds
(Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday, July 14, 2012.
b) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on
May 8, 2012.
Staff Recommendation: Receive.
Motion No. C120627 -24
Moved by Crawford, Seconded by Lancaster
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball
Diamonds (Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday,
July 14, 2012.
b) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting
held on May 8, 2012.
Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated May 31, 2012 from C.C. Tatham & Associates Ltd. Re: Isabella
Estates - Warminster, Township of Oro - Medonte Pre - Servicing Agreement.
Council consented to allow the applicant to provide comments on the matter.
Motion No. C120627 -25
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated May 31, 2012 from C.C. Tatham & Associates Ltd.
Re: Isabella Estates - Warminster, Township of Oro - Medonte Pre - Servicing
Agreement be received.
2. That the Request to allow the pre - servicing works for Isabella Estates, as outlined in
the correspondence dated May 31, 2012, be denied.
3. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Defeated.
Page 12 of 16
Council Meeting Minutes — June 27, 2012.
Motion No. 0120627 -26
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated May 31, 2012, from C.C. Tatham & Associates Ltd.
re: Isabella Estates — Warminster, Township of Oro- Medonte Pre - Servicing
Agreement be received.
2. That the request for the Stormwater Management Pond works be approved, subject
to:
• The Developer executing a liability agreement to assume all liability and obligations
related to the Stormwater Management Pond, and
• The Developer posting securities in the amount of $65,780.
3. And that C.C. Tatham & Associates Ltd. be advised of Council's decision under the
Director of Development Services' signature.
Carried.
b) Correspondence dated June 11, 2012 from Heart & Stroke Foundation of Ontario re:
ODAI Automated External Defibrillator(s) (AEDs) Application.
Motion No. 0120627 -27
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence dated June 11, 2012 from Heart & Stroke
Foundation of Ontario re: ODAI Automated External Defibrillator(s) (AEDs) Application
be received.
Carried.
c) Invitation re: Carley Community Hall, Centennial Celebration and Official Recognition
Event of the Ontario Trillium Foundation Grant, Saturday, August 18, 2012 12:30 p.m.,
396 Warminster Sideroad, between Line 8 and Line 9 (north of Horseshoe Valley Road).
Motion No. 0120627 -28
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the Invitation re: Carley Community Hall, Centennial Celebration and Official
Recognition Event of the Ontario Trillium Foundation Grant, Saturday, August 18,
2012 12:30 p.m., 396 Warminster Sideroad, between Line 8 and Line 9 (north of
Horseshoe Valley Road) be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough, and Councillors Coutanche, Meyer,
Crawford and Evans be authorized to attend.
3. And That the CAO's office RSVP accordingly.
Carried.
Page 13 of 16
Council Meeting Minutes — June 27, 2012.
d) Correspondence received June 20, 2012 from Ryan Hollinrake, Provincial
Manager /Event Director, Oxfam Canada re: Request to Access Municipal Property for
Trailwalker 2012 Event, July 13 -15, 2012.
Motion No. C120627 -29
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence received June 20, 2012 from Ryan Hollinrake, Provincial
Manager /Event Director, Oxfam Canada re: Request to Access Municipal Property
for Trailwalker 2012 Event, July 13 -15, 2012 be received.
2. That the applicant work with the Director of Transportation and Environmental
Services and the Chief Municipal Law Enforcement Officer with respect to signage
and parking.
3. That the applicant provide proof of insurance naming the Township of Oro - Medonte
as a third party in the amount of $5,000,000.00.
4. That the applicant liaise with the County of Simcoe and affected municipalities with
respect to the use of the applicable roads /properties.
5. That the applicant provides appropriate notification to the Ontario Provincial Police,
Township Fire & Emergency Services and Municipal Law Enforcement Officers,
residents and businesses affected.
6. That the applicant works with the Oro - Medonte Chamber of Commerce to promote
local businesses and area accommodations.
7. And That applicant be advised of Council's decision under the Director of Recreation
and Community Services' signature.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 14 of 16
Council Meeting Minutes — June 27, 2012.
15. BY -LAWS:
a) By -Law No. 2012 -120 A By -law to authorize the execution of a Tax Arrears Extension
Agreement.
b) By -Law No. 2012 -123 Being a By -Law to Authorize the Execution of a Municipal
Highway Best Efforts Agreement (7th Line from Highway 11
north to Horseshoe Valley Road /County Road 22) Between the
Township of Oro - Medonte and the County of Simcoe.
c) By -Law No. 2012 -124 A By -law to Provide for the Giving of Names to Highways
within the Township of Oro - Medonte, County of Simcoe (File:
2008 - SUB -01 [South Shore Isabella Estates Inc.]) Part of Lot
5, Concession 14 ( Medonte).
d) By -Law No. 2012 -125 A By -law to Appoint an Acting Chief Building Official and
Repeal By -law 2008 -073.
Motion No. C120627 -30
Moved by Hough, Seconded by Meyer
Be it resolved that By -law No. 2012 -123, Being a By -law to Authorize the Execution of a
Municipal Highway Best Efforts Agreement (7th Line from Highway 11 north to
Horseshoe Valley Road /County Road 22) Between the Township of Oro - Medonte and
the County of Simcoe be deferred until the July 11, 2012 Council meeting to enable
further clarification on the agreement.
Carried.
Motion No. C120627 -31
Moved by Crawford, Seconded by Evans
Be it resolved that the following by -laws:
a) By -Law No. 2012 -120, A By -law to authorize the execution of a Tax Arrears
Extension Agreement;
c) By -Law No. 2012 -124, A By -law to Provide for the Giving of Names to Highways
within the Township of Oro - Medonte, County of Simcoe (File: 2008 - SUB -01 [South
Shore Isabella Estates Inc.]) Part of Lot 5, Concession 14 ( Medonte);
d) By -Law No. 2012 -125, A By -law to Appoint an Acting Chief Building Official and
Repeal By -law 2008 -073;
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 15 of 16
Council Meeting Minutes — June 27, 2012.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2012 -122 Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, June 27, 2012.
Motion No. C120627 -32
Moved by Lancaster, Seconded by Crawford
Be it resolved that By -Law No. 2012 -122, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, June 27, 2012 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C120627 -33
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now adjourn at 9:47 p.m.
Carried.
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