03 21 2012 HR Committee Minutesto
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Wednesday, March 21, 2012
THE TOWNSHIP OF ORO- MEDONTE
HUMAN RESOURCES COMMITTEE
MINUTES
Neufeld Room
2010 - 2014 COUNCIL
TIME: 1:30 p.m.
Present: Mayor H.S. Hughes (left at 4:00 p.m.)
Councillor Crawford
Councillor Meyer
Deputy Mayor Hough
Councillor Coutanche
Robin Dunn, Chief Administrative Officer
Tamara Obee, Manager, Health & Safety, Human Resources
Tom Gazda, Gazda, Houlne Associates Inc. (via conference call)
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Councillor Coutanche assumed the Chair and called the meeting to order.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. HR120321 -1
Moved by Hough, Seconded by Hughes
It is recommended that the agenda for the Human Resources Committee meeting of
Wednesday, March 21, 2012 be received and adopted.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
Carried.
Page 1 of 5
Human Resources Committee Minutes — March 21, 2012.
a) Minutes of Human Resources Committee meeting held on March 2, 2012.
Motion No. HR120321 -2
Moved by Hughes, Seconded by Hough
It is recommended that the minutes of the Human Resources Committee meeting held
on Friday, March 2, 2012 be adopted as printed and circulated.
Carried.
a) Motion to go In Closed Session.
Moved by Hough, Seconded by Hughes
It is recommended that we do now go in Closed Session at 1:36 p.m. to discuss
• personal matters affecting an identifiable individual;
• labour relations /employee negotiations;
• solicitor- client privilege.
b) Motion to Rise and Report.
Motion No. HR120321 -4
Moved by Coutanche, Seconded by Hough
It is recommended that we do now Rise and Report at 4:35 p.m.
Carried.
Carried.
Page 2 of 5
Human Resources Committee Minutes — March 21, 2012.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. (via conference call).
Moved by Hough, Seconded by Coutanche
It is recommended that the confidential correspondence dated March 20, 2013 and
presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Performance Management) be received.
Carried.
d) Robin Dunn, CAO, re: Solicitor- client privilege (Human Resources).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. (via conference call); Tamara Obee, Manager, Health &
Safety, Human Resources.
Moved by Coutanche, Seconded by Hough
It is recommended that the confidential verbal information presented by Robin Dunn,
CAO, re: re: Solicitor - client privilege (Human Resources) be received.
Carried.
Page 3of5
Human Resources Committee Minutes — March 21, 2012.
e) Robin Dunn, CAO, re: Labour relations /employee negotiations (Labour Relations).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. (via conference call) Tamara Obee, Manager, Health &
Safety, Human Resources.
Moved by Coutanche, Seconded by Hough
It is recommended that the confidential correspondence dated March 21, 2012 and
presented by Robin Dunn, CAO, re: Labour relations/ employee negotiations (Labour
Relations) be received.
Carried.
Item 5f) was moved to Open Session.
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational
Review & Staffing).
Councillor Crawford assumed the Chair.
Moved by Hough, Seconded by Coutanche
It is recommended that the verbal information and video presented by Councillor
Coutanche re: Personal matters about an identifiable individual (Organizational Review
& Staffing) be received.
Carried.
Page 4 of 5
Human Resources Committee Minutes — March 21, 2012.
a) Robin Dunn, CAO, re: Human Resources Committee Mandate.
Robin Dunn, CAO, assumed the Chair.
Moved by Meyer, Seconded by Crawford
It is recommended that By -Law No. 2012 -038, A By -law to Continue an Advisory Body
to Council Entitled the Human Resources Committee and presented by Councillor
Coutanche be received.
a) Motion to Adjourn.
Moved by Crawford, Seconded by Meyer
It is recommended that we do now adjourn at 5:07 p.m.
CoWcillor CAWfor&Chair
Carried.
Carried.
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