06 13 2012 Council MinutesF,
Wednesday, June 13, 2012
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Eady Community Hall
73 Eady Station Road
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 7:00 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Hugh
Murray, Deputy Fire Chief; Tamara Obee, Manager Health & Safety,
Human Resources; Glenn White, Manager of Planning Services; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Janette Teeter,
Deputy Clerk; Samah Othman, Executive Assistant, Corporate
Communications Specialist; Darcy Brooke - Bisschop, Administrative
Assistant
Also Helen Bell, Evelyn Reid, Carol Chapman, Wendy Hough, Claudia
Present: Puchtinger, Louise Calvert-Dale, Vicki Douglas, Elaine Walker, Allan
Walker, Stephen Meyer, Joanne Tinney, Rod Gill, James Gill, Bernice
Gill, Sherrill Gill, Matt French, Jason Gill, Carley Gill, Jennifer Kitchen,
Trevor Kitchen, Marina Fairwell, Daphne Bradley, Anna Spence, Barton
Spence, Ed Hardwick, Christina Lepard, Maddason Lepard
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 11
Council Meeting Minutes — June 13, 2012.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C120613 -1
Moved by Lancaster, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, June 13, 2012 be
received and adopted, as amended, to withdraw Item 15c), By -Law No. 2012 -119,
"Being a By -law to establish a system with respect to the issuance of permits for special
events in the Township of Oro - Medonte (Special Events By- Law)" to enable further
consultation prior to Council's consideration.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
None.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on June 6, 2012.
Motion No. C120613 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 6,
2012 be adopted as printed and circulated.
Carried.
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Council Meeting Minutes — June 13, 2012.
7. RECOGNITION OF ACHIEVEMENTS:
a) Bernice Gill re: 2012 Senior of the Year Award.
Council presented Bernice Gill with the 2012 Senior of the Year Award.
b) Canadian Red Cross re: Justin Hodgkinson, Certification as a First Aid & CPR/AED
Instructor.
Motion No. C120613 -3
Moved by Crawford, Seconded by Lancaster
Be it resolved that Justin Hodgkinson be recognized, under the Mayor's signature, for
receiving certification as a First Aid & CPR/AED Instructor from the Canadian Red
Cross.
Carried.
c) Public Services Health & Safety Association, Recognition of Confined Space Entry -
Industrial Regulation Standard Certificate for:
Eric Douglas
Ryan Johnston
Dean Mawdsley
Phil Patchell
Jim Scanlan
Gary Watson
Motion No. C120613 -4
Barry Gammon
Fred MacGregor
Glenn Melton
Chad Robinson
Harold Shelswell
Randy Wuensch
Moved by Meyer, Seconded by Coutanche
Rob Jermey
Nina Marion
Lisa McNiven
Jonathan Roe
Dan Tinney
Rick Yule
Be it resolved that Eric Douglas, Barry Gammon, Rob Jermey, Ryan Johnston, Fred
MacGregor, Nina Marion, Dean Mawdsley, Glenn Melton, Lisa McNiven, Phil Patchell,
Chad Robinson, Jonathan Roe, Jim Scanlan, Harold Shelswell, Dan Tinney, Gary
Watson, Randy Wuensch, and Rick Yule be recognized, under the Mayor's signature,
for receiving the Confined Space Entry - Industrial Regulation Standard Certificate from
the Public Services Health & Safety Association.
Carried.
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Council Meeting Minutes — June 13, 2012.
d) Armament Systems and Procedures, Training and Certification Section of ASP Tactical
Baton Certification for: Curtis Shelswell, Robert Belsey, Robert Kennedy, Carly Keeler.
Motion No. C120613 -5
Moved by Evans, Seconded by Crawford
Be it resolved that Curtis Shelswell, Robert Belsey, Robert Kennedy, and Carly Keeler
be recognized, under the Mayor's signature for receiving ASP Tactical Baton
Certification from Armament Systems and Procedures.
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Hugh Murray, Acting Fire Chief, re: Superior Tanker Shuttle Accreditation.
Motion No. C120613 -6
Moved by Coutanche, Seconded by Meyer
Be it resolved that the verbal information presented by Hugh Murray, Acting Fire Chief,
re: Superior Tanker Shuttle Accreditation be received.
Carried.
Page 4 of 11
Council Meeting Minutes — June 13, 2012.
b) Report No. CS2012 -21, Doug Irwin, Director of Corporate Services /Clerk re: Municipal
Law Enforcement Occurrence Report February-May 2012.
Motion No. C120613 -7
Moved by Crawford, Seconded by Evans
Be it resolved that Report No. CS2012 -21, Doug Irwin, Director of Corporate
Services /Clerk re: Municipal Law Enforcement Occurrence Report February-May 2012
be received for information only.
Carried.
c) Report No. CAO2012 -02, Samah Othman, Corporate Communications
Specialist/Executive Assistant re: Social Media, Township Facebook Page for Events
and Attractions.
Motion No. C120613 -8
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CAO 2012 -02, Samah Othman, Corporate Communications
Specialist/Executive Assistant re: Social Media: Township Facebook Page for
Events and Attractions be received and adopted;
2. That staff be authorized to proceed with the release of the Township Facebook Page
for Events and Attractions;
3. And That staff report back before 2nd quarter 2013 with a status update.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence dated May 18, 2012 from City of Kawartha Lakes
re: Top Aggregate Producing Municipalities of Ontario.
Motion No. C120613 -9
Moved by Lancaster, Seconded by Evans
Be it resolved that the correspondence dated May 18, 2012 from City of Kawartha
Lakes and presented by Mayor H.S. Hughes, re: Top Aggregate Producing
Municipalities of Ontario be received and supported.
Carried.
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Council Meeting Minutes — June 13, 2012.
b) Mayor H.S. Hughes, correspondence dated June 7, 2012 from Berry Vrbanovic,
President, Federation of Canadian Municipalities (FCM) re: The Queen's Diamond
Jubilee Medal Program.
Motion No. C120613 -10
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated June 7, 2012 from Berry Vrbanovic,
President, Federation of Canadian Municipalities (FCM) and presented by Mayor H.S.
Hughes, re: The Queen's Diamond Jubilee Medal Program be received.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Severn Sound Environmental Association, 2012 Open House, Thursday June 14th,
2012, 3:OOpm - 7:OOpm, Midland Public Library - Assembly Room, Lower Level, 320
King Street Midland.
2. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball Diamonds
(Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday, July 14, 2012.
b) Correspondence dated May 22, 2012 from Catherine Cherry- Williams, President,
Crimestoppers, Simcoe Dufferin Muskoka re: Letter of Appreciation. Staff
Recommendation: Receive.
c) Correspondence dated June 6, 2012 from Gayle Wood, CAO, Lake Simcoe Region
Conservation Authority re: Lake Simcoe Conservation Authority Leverages Municipal
Funding.
Staff Recommendation: Receive.
d) Minutes of Barrie Public Library meeting held on March 22, 2012.
Staff Recommendation: Receive.
e) Minutes of Midland Public Library Board meeting held on April 12, 2012.
Staff Recommendation: Receive.
f) Minutes of Sustainability Plan Steering Committee (SPSC), Sustainable Severn Sound
meeting held on June 1, 2012.
Staff Recommendation: Receive.
Page 6 of 11
Council Meeting Minutes — June 13, 2012.
Motion No. C120613 -11
Moved by Lancaster, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Severn Sound Environmental Association, 2012 Open House, Thursday June
14th, 2012, 3:00pm - 7:00pm, Midland Public Library - Assembly Room, Lower
Level, 320 King Street Midland.
2. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball
Diamonds (Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday,
July 14, 2012.
b) Correspondence dated May 22, 2012 from Catherine Cherry- Williams, President,
Crimestoppers, Simcoe Dufferin Muskoka re: Letter of Appreciation.
Received.
c) Correspondence dated June 6, 2012 from Gayle Wood, CAO, Lake Simcoe Region
Conservation Authority re: Lake Simcoe Conservation Authority Leverages Municipal
Funding.
Received.
d) Minutes of Barrie Public Library meeting held on March 22, 2012.
Received.
e) Minutes of Midland Public Library Board meeting held on April 12, 2012.
Received.
f) Minutes of Sustainability Plan Steering Committee (SPSC), Sustainable Severn
Sound meeting held on June 1, 2012.
Received.
Carried.
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Council Meeting Minutes — June 13, 2012.
13. COMMUNICATIONS:
a) Correspondence dated June 5, 2012 from Mayor Virginia Hackson, Chair, Lake Simcoe
Region Conservation Authority re: Nominations for LSRCA Conservation Awards.
Motion No. C120613 -12
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated June 5, 2012 from Mayor Virginia
Hackson, Chair, Lake Simcoe Region Conservation Authority re: Nominations for
LSRCA Conservation Awards be received.
Carried.
b) Correspondence dated June 5, 2012 from Adrian Sahan, Vice President, Ukrainian
National Federation of Canada, Toronto Branch re: Request for Noise By -Law
Exemption, June 30, 2012.
Motion No. C120613 -13
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the correspondence dated June 5, 2012 from Adrian Sahan, Ukrainian National
Federation of Canada, Toronto Branch, re: Request for Noise By -Law Exemption -
June 30, 2012 be received.
2. That Council waives the provisions of Section 4 of By -Law No. 2009 -024 requiring
the Municipal Law Enforcement Officer to prepare a report to Council prior to the
event.
3. That an exemption be granted to the Township Noise By -law to the Ukrainian Camp
for the event scheduled for the June 30, 2012 on the provision that all activities at
the dance location be concluded promptly at 12:00 a.m. (midnight) including the
band reducing the volume at 11:00 p.m.
4. That the Ukrainian Camp liaise and provide the Municipal Law Enforcement Division
with the names and contact telephone numbers of individuals who will be in charge
during the event, to allow the Township to contact them should issues arise.
5. That the applicant provides appropriate notification and liaises with the Ontario
Provincial Police, Oro - Medonte Township Fire & Emergency Services, local
residents and businesses affected.
6. And That the applicant be notified of Council's decision under the Director of
Corporate Services /Clerk's decision.
Carried.
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Council Meeting Minutes — June 13, 2012.
c) Correspondence from Anna Proctor, North Simcoe Community News re: Request to
Advertise Congratulatory Message Acknowledging 100th Anniversary of Stephen
Leacock's Book, "Sunshine Sketches of a Little Town ", Sunshine City Festival, Orillia,
August 17 -19, 2012.
Motion No. C120613 -14
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence from Anna Proctor, North Simcoe Community
News re: Request to Advertise Congratulatory Message Acknowledging 100th
Anniversary of Stephen Leacock's Book, "Sunshine Sketches of a Little Town ",
Sunshine City Festival, Orillia, August 17 -19, 2012 be received.
Carried.
d) Correspondence dated May 28, 2012 from Lisa Pearson, Supervisor of Council
Secretariat, City of Barrie re: Council Motion 12 -G -120, Lake Simcoe Regional Airport
Inc., Authorization Regarding Execution of Long Term Leases [Refer to Item 15b)].
Motion No. C120613 -15
Moved by Evans, Seconded by Coutanche
Be it resolved that the correspondence dated May 28, 2012 from Lisa Pearson,
Supervisor of Council Secretariat, City of Barrie re: Council Motion 12 -G -120, Lake
Simcoe Regional Airport Inc., Authorization Regarding Execution of Long Term Leases
be received.
Carried.
e) Correspondence dated May 31, 2012 from S.E. Bragg, Gaviller & Company LLP re:
2011 Year End Audit.
Motion No. C120613 -16
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated May 31, 2012 from S.E. Bragg, Gaviller &
Company LLP re: 2011 Year End Audit be received.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — June 13, 2012.
15. BY -LAWS:
a) By -Law No. 2012 -116 A By -law to amend the zoning provisions On lands described
as follows: South Part of Lot 5, Concession 14 (Medonte) East
Side of Line 13 North Township of Oro - Medonte, County of
Simcoe Roll # 4346- 020 - 004 - 12001.
b) By -Law No. 2012 -117 A By -law to Amend By -law No. 2010 -015, A By -law to
Authorize the Execution of an Agreement between The
Corporation of the Township of Oro - Medonte and The
Corporation of the City of Barrie for the establishment of a
Municipal Services Corporation (Lake Simcoe Regional
Airport).
Motion No. C120613 -17
Moved by Evans, Seconded by Crawford
Be it resolved that the following by -laws:
a) By -law No. 2012 -116, A By -law to amend the zoning provisions On lands described
as follows: South Part of Lot 5, Concession 14 (Medonte) East Side of Line 13 North
Township of Oro - Medonte, County of Simcoe Roll # 4346- 020 - 004 - 12001.
b) By -Law No. 2012 -117, A By -law to Amend By -law No. 2010 -015, A By -law to
Authorize the Execution of an Agreement between The Corporation of the Township
of Oro - Medonte and The Corporation of the City of Barrie for the establishment of a
Municipal Services Corporation (Lake Simcoe Regional Airport).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
c) By -Law No. 2012 -119 Being a By -law to establish a system with respect to the
issuance of permits for special events in the Township of Oro -
Medonte (Special Events By -law).
This item was withdrawn.
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Council Meeting Minutes — June 13, 2012.
%QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
%CONFIRMATION BY -LAW:
a) By -Law No. 2012 -115 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, June 13, 2012.
Motion No. C120613 -18
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2012 -115, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, June 13, 2012 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C120613 -19
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 7:50 p.m.
Carried.
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