06 06 2012 Council MinutesWednesday, June 6, 2012
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes (arrived at 11:57 a.m
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:05 a.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Hugh Murray, Acting Fire Chief;
Tamara Obee, Manager Health & Safety, Human Resources
Also Josh Morgan (Morgan Planning), Bruce Teskey, Kerry Teskey, Sheila
Present: Craig, Joan Ellis, Bernard Pope
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Deputy Mayor Hough assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C120606 -1
Moved by Crawford, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, June 6, 2012 be
received and adopted.
Carried.
Page 1 of 20
Council Meeting Minutes — June 6, 2012.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C120606 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:07 a.m. to discuss
• acquisition /disposition of land;
• labour relations /employee negotiations;
• litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C120606 -3
Moved by Meyer, Seconded by Crawford
Be it resolved that we do now Rise at 12:25 p.m. and recess until 12:30 p.m. at which
time we shall report on the Closed Session Items 4:
c) Shawn Binns, Director of Recreation and Community Services re:
Acquisition /disposition of land (Parkland Acquisition).
d) Donna Hewitt, Director of Corporate & Strategic Initiatives and Shawn Binns,
Director of Recreation and Community Services re: Acquisition /disposition of land
(Nurse Practitioner Clinic).
h) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the
municipality (Lakeshore Promenade).
and that Closed Session Items 4:
e) Tamara Obee, Manager, Health & Safety, Human Resources re: Labour
Relations /Employee negotiations (Policy Provisions).
f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition -of land
(Unopened Road Allowance 15/16 Sideroad between Line 9 and 10).
g) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition.of land
(Bidwell Road).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Page 2 of 20
Council Meeting Minutes — June 6, 2012.
Mayor H.S. Hughes assumed the Chair at 12:32 p.m.
c) Shawn Binns, Director of Recreation and Community Services re:
Acquisition /disposition of land (Parkland Acquisition).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate and Strategic
Initiatives; Shawn Binns, Director of Recreation and Community Services.
Motion No. C120606 -4
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Confidential Report No. RC2012 -12, Shawn Binns, Director of Recreation and
Community Services re: Acquisition /disposition of land (Parkland Acquisition) be
received and adopted.
2. And That staff proceed as directed by Council.
Carried.
d) Donna Hewitt, Director of Corporate & Strategic Initiatives and Shawn Binns, Director of
Recreation and Community Services re: Acquisition /disposition of land (Nurse
Practitioner Clinic).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Donna Hewitt, Director of Corporate and Strategic Initiatives; Shawn
Binns, Director of Recreation and Community Services.
Motion No. C120606 -5
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That Confidential Report No. CS12012 -02 and confidential PowerPoint presented by
Donna Hewitt, Director of Corporate & Strategic Initiatives and Shawn Binns,
Director of Recreation and Community Services re: Acquisition /disposition of land
(Nurse Practitioner Clinic) be received and adopted.
2. And That staff proceed as directed by Council.
Carried.
Page 3 of 20
Council Meeting Minutes — June 6, 2012.
e) Tamara Obee, Manager, Health & Safety, Human Resources re: Labour
Relations /Employee negotiations (Policy Provisions).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager, Health & Safety, Human
Resources.
Motion No. C120606 -6
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the confidential verbal information presented by Tamara Obee, Manager,
Health & Safety, Human Resources re: Labour Relations /Employee negotiations
(Policy Provisions) be received.
Carried.
f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Road Allowance 15/16 Sideroad between Line 9 and 10).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C120606 -7
Moved by Meyer, Seconded by Evans
Be it resolved
1. That the confidential correspondence dated April 27, 2012 and May 29, 2012 and
presented by Doug Irwin, Director of Corporate Services /Clerk re:
Acquisition /disposition of land (Unopened Road Allowance 15/16 Sideroad between
Line 9 and 10) be received.
2. And That staff proceed as directed by Council
Carried.
Page 4 of 20
Council Meeting Minutes — June 6, 2012.
g) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Bidwell Road).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C120606 -8
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the confidential correspondence dated June 5, 2012 and presented by Doug
Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Bidwell
Road) be received.
2. And That staff proceed as directed by Council.
Carried.
h) Doug Irwin, Director of Corporate Services /Clerk re: Litigation affecting the municipality
(Lakeshore Promenade).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C120606 -9
Moved by Evans, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Doug Irwin, Director
of Corporate Services /Clerk re: Litigation affecting the municipality (Lakeshore
Promenade) be received.
Carried.
Motion No. C120606 -10
Moved by Lancaster, Seconded by Meyer
Be it resolved that Rule 3.7 of Procedural By -law 2011 -011 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
Page 5 of 20
Council Meeting Minutes — June 6, 2012.
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Special Council meeting held on May 23, 2012.
Motion No. C120606 -11
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
May 23, 2012 be adopted as printed and circulated.
Carried.
b) Minutes of Council meeting held on May 23, 2012.
Motion No. C120606 -12
Moved by Meyer, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on May 23, 2012 be
adopted as printed and circulated.
Carried.
c) Minutes of Oro - Medonte History Association meeting held on April 18, 2012.
Motion No. C120606 -13
Moved by Crawford, Seconded by Evans
Be it resolved that the minutes of Oro - Medonte History Association meeting held on
April 18, 2012 be received.
Carried.
d) Minutes of Recreation Technical Support Group meeting held on May 31, 2012.
Motion No. C120606 -14
Moved by Crawford, Seconded by Meyer
Be it resolved that the draft minutes of Recreation Technical Support Group meeting
held on May 31, 2012 be received.
Carried.
Page 6 of 20
Council Meeting Minutes — June 6, 2012.
Motion No. C120606 -15
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the proposal to have Old Historic Penetanguishene Road be designated as
being of historical significance in the County of Simcoe be supported.
2. That the County of Simcoe gives consideration to supporting the designation and
signing the route accordingly.
3. And That the County of Simcoe be advised of Council's decision under the Director
of Recreation and Community Services' signature.
Carried.
Motion No. C120606 -16
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the request for the Application for Grant/Subsidy be supported in principle, in
the context of previous historic Township publications.
2. And That the Director of Recreation and Community Services liaise with staff and
MacLaren Art Centre accordingly.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
Page 7 of 20
Council Meeting Minutes — June 6, 2012.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Review of 2011 Draft
Consolidated Financial Statements for the Year Ended December 31, 2011 [draft financial
statements to be distributed at meeting]
The Draft Consolidated Financial Statements were distributed to Council and Staff.
Motion No. C120606 -17
Moved by Meyer, Seconded by Crawford
Be it resolved
1. That the review of the Draft 2011 Consolidated Financial Statements for the year ended
December 31, 2011 be received.
2. And That the Draft 2011 Consolidated Financial Statements for the year ended
December 31, 2011 for the Corporation of the Township of Oro - Medonte are hereby
approved.
Carried.
b) Report No. F12012 -13, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re:
Banking Services.
Motion No. C120606 -18
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Report No. F12012 -13, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO
re: Banking Services be received and adopted.
2. That the Township of Oro - Medonte enter into a renewed agreement for banking
services with TD Commercial Banking for a further 5 year term with terms and
conditions as stipulated in the proposal for banking services dated April 11, 2012.
3. And That the Director of Finance/Treasurer /Deputy CAO proceed accordingly.
Carried.
c) Report No. F12012 -14, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re:
Statement of Accounts - May 31, 2012.
Motion No. C120606 -19
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. Fl 2012 -14, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO
re: Statement of Accounts - May 31, 2012 be received for information only.
2. And That the accounts for the month of May 2012 totalling $1,501,374.30 be received.
Carried.
Page 8 of 20
Council Meeting Minutes — June 6, 2012.
d) Report No. TES2012 -12, Jerry Ball, Director of Transportation and Environmental
Services re: Results for 2012 Vehicle Quotation (1 — %2 Ton Pick Up, Regular Cab — 2
Wheel Drive), for the Environmental Services Department.
Motion No. C120606 -20
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Report No.TES2012 -12, Jerry Ball, Director of Transportation and
Environmental Services re: Results for 2012 Vehicle Quotation (1 — Y2 Ton Pick Up,
Regular Cab — 2 Wheel Drive), for the Environmental Services Department be
received and adopted.
2. That the 2012 Vehicle Quotation for 1 (one) Y2 Ton Pick Up, Regular Cab — 2 Wheel
Drive be awarded to Bourgeois Motors Ltd., Midland, Ontario in the amount of
$19,695.00 (exclusive of taxes).
3. And That the respective dealerships be notified of Council's decision under the
Director of Transportation and Environmental Services' signature.
Carried.
e) Report No. DS2012 -34, Andria Leigh, Director Development Services re: Plan of
Subdivision Application 2011- ZBA -02 ( Teskey) Part of Lot 5, Concession 14, East Side
of Line 13 ( Medonte), Township of Oro - Medonte.
Motion No. C120606 -21
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. DS 2012 -034, Andria Leigh, Director of Development Services, re:
Draft Plan of Subdivision Application 2011- SUB -02 for Bruce and Kerry Teskey, Part
of Lot 5, Concession 14 ( Medonte), Township of Oro - Medonte, be received and
adopted.
2. That Draft Plan Approval for the lands proposed to be subdivided by Bruce and
Kerry Teskey and the draft plan conditions set out in Attachment #2 to Report No.
DS2012 -034 be granted.
3. That cash -in -lieu of parkland as part of the subdivision approval process be
accepted by the Township.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
Page 9 of 20
Council Meeting Minutes — June 6, 2012.
f) Report RC2012 -13, Shawn Binns, Director of Recreation and Community Services re:
Craighurst Community Hall Update.
Motion No. C120606 -22
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Report No. RC2012 -13, Shawn Binns, Director of Recreation and Community
Services re: Craighurst Community Hall Update be received.
2. That staff conduct a community information session in Craighurst to present the
findings of the report, the requirement to address the current state of the facility
while obtaining community input on ways to recognize the history of the hall.
3. And That staff report back to Council accordingly.
Carried.
g) Report No. CS2012 -20, Doug Irwin, Director of Corporate Services /Clerk re: Sale and
Other Disposition of Land Policy [Refer to Item 15a)].
Motion No. C120606 -23
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. CS 2012 -20, Doug Irwin, Director of Corporate Services /Clerk re:
Sale and Other Disposition of Land Policy be received and adopted.
2. And that the Clerk bring forward Draft By -law No. 2012 -112, Being a By -law to
Establish a Policy with respect to the Sale and Other Disposition of Land for
Council's consideration.
Carried.
h) Report No. FD2012 -03, Hugh Murray, Acting Fire Chief re: Moonstone Communication
Tower.
Motion No. C120606 -24
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Report No. FD2012 -03, Hugh Murray, Acting Fire Chief re: Moonstone
Communication Tower be received and adopted.
2. That the provisions of the Purchasing and Tendering By -Law be waived to allow the
Township to have Point to Point Communications sole source the radio equipment.
3. And That staff proceed accordingly with this project.
Carried.
Page 10 of 20
Council Meeting Minutes — June 6, 2012.
i) Robin Dunn, Chief Administrative Officer re: Reschedule July 18, 2012 Council meeting
to July 11, 2012.
Motion No. C120606 -25
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the information presented by Robin Dunn, Chief Administrative Officer re:
Reschedule July 18, 2012 Council meeting to July 11, 2012 be received.
2. That the provisions of Section 3.2e) of Procedural By -Law No. 2011 -011 be waived
to reschedule the July 18 Council meeting to July 11, 2012.
3. And That staff proceed accordingly.
Carried.
j) Robin Dunn, Chief Administrative Officer, re: OLG Lottery & Gaming Modernization
Regional Information Session, Thursday, June 7, 2012, 10:00am- 12:00pm, Delta Toronto
East, 2035 Kennedy Road, Toronto.
Motion No. C120606 -26
Moved by Lancaster, Seconded by Meyer
Be it resolved
That the correspondence presented by Robin Dunn, Chief Administrative Officer, re:
OLG Lottery & Gaming Modernization Regional Information Session, Thursday,
June 7, 2012, 10:00am- 12:00pm, Delta Toronto East, 2035 Kennedy Road, Toronto
be received.
Carried.
k) Andria Leigh, Director of Development Services re: Renewable Energy Application to
Ministry of the Environment, Orillia 1 ULC 1599 Line 13 N., Hawkestone, Part S 1/2, Lot
7, Concession 14, Oro - Medonte, County of Simcoe.
Council consented to permit Bernard Pope to speak on the matter.
Motion No. C120606 -27
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the correspondence presented by Andria Leigh, Director of Development
Services re: Renewable Energy Application to Ministry of the Environment, Orillia 1
ULC 1599 Line 13 N., Hawkestone, Part S 1/2, Lot 7, Concession 14, Oro - Medonte,
County of Simcoe be received.
Carried.
Page 11 of 20
Council Meeting Minutes — June 6, 2012.
1) Andria Leigh, Director of Development Services re: Renewable Energy Application to Ministry
of the Environment, Orillia 3 ULC, Lot 7, Concession 14, Oro - Medonte, County of Simcoe.
Council consented to permit Bernard Pope to speak on the matter.
Motion No. C120606 -28
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That the correspondence presented by Andria Leigh, Director of Development Services
re: Renewable Energy Application to Ministry of the Environment, Orillia 3 ULC, Lot 7,
Concession 14, Oro - Medonte, County of Simcoe be received.
Carried.
m) Andria Leigh, Director of Development Services re: Renewable Energy Application to
Ministry of the Environment, Midhurst 4 ULC, Lot 20, Concession 6, Part 1, Plan 51 R-
16497, Oro - Medonte, County of Simcoe.
Council consented to permit Bernard Pope to speak on the matter.
Motion No. C120606 -29
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That correspondence presented by Andria Leigh, Director of Development Services re:
Renewable Energy Application to Ministry of the Environment, Midhurst 4 ULC, Lot 20,
Concession 6, Part 1, Plan 51 R- 16497, Oro - Medonte, County of Simcoe be received.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: Ontario Early Years Simcoe North 10th Anniversary, Tuesday, June
26, 2012, 10:00am- 1:00pm, Couchiching Park @ the Pavillion.
Motion No. C120606 -30
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That the correspondence presented by Mayor H.S. Hughes re: Ontario Early Years
Simcoe North 10th Anniversary, Tuesday, June 26, 2012, 10:00am- 1:00pm,
Couchiching Park @ the Pavillion be received.
2. That Mayor H.S. Hughes be authorized to attend.
3. And That the CAD's office RSVP accordingly.
Carried.
Page 12 _of 20
Council Meeting Minutes — June 6, 2012.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
1. Severn Sound Environmental Association, 2012 Open House, Thursday June 14th,
2012, 3:OOpm - 7:OOpm, Midland Public Library - Assembly Room, Lower Level, 320
King Street Midland.
2. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball Diamonds
(Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday, July 14, 2012.
3. Ward 2, Open House & Travelling Council Meeting, Wednesday, June 13, 2012 at
the Eady Community Hall, 73 Eady Station Road, 6:OOpm Open House; 7:OOpm
Council Meeting.
4. Thermal Imaging Camera presentation, Sunday, June 10, 2012, Warminster Legion,
Branch 619, 1:OOpm- 3:OOpm.
b) Correspondence dated May 15, 2012 from the Ontario Municipal Board re: Decision
Delivered by R. Rossi and Order of the Board, By -Law No. 2011 -138, PL111083.
Staff Recommendation: Receive.
c) Minutes of Sustainability Plan Steering Committee (SPSC), Sustainable Severn Sound
meeting held on May 16, 2012.
Staff Recommendation: Receive.
d) Lake Simcoe Region Conservation Authority, minutes of meeting held on April 27, 2012
and highlights of meeting held on May 25, 2012.
Staff Recommendation: Receive.
e) Minutes of Nottawasaga Valley Conservation Authority meeting held on April 27, 2012.
Staff Recommendation: Receive.
f) Correspondence dated May 30, 2012 from Mayors Coalition Steering Committee re:
Mayors Coalition for Affordable Sustainable Accountable Policing.
Staff Recommendation: Receive.
Page 13 of 20
Council Meeting Minutes — June 6, 2012.
Motion No. C120606 -31
Moved by Lancaster, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed and amended to add to Item
12b) correspondence dated May 31, 2012:
a) Announcements of Interest to the Public:
1. Severn Sound Environmental Association, 2012 Open House, Thursday June
14th, 2012, 3:OOpm - 7:OOpm, Midland Public Library - Assembly Room, Lower
Level, 320 King Street Midland.
2. Oro - Medonte Fire & Rescue, Ice Floe Slo -Pitch Tournament, Lions Ball
Diamonds (Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday,
July 14, 2012.
3. Ward 2, Open House & Travelling Council Meeting, Wednesday, June 13, 2012
at the Eady Community Hall, 73 Eady Station Road, 6:OOpm Open House;
7:OOpm Council Meeting.
4. Thermal Imaging Camera presentation, Sunday, June 10, 2012, Warminster
Legion, Branch 619, 1:OOpm- 3:OOpm.
b) Correspondence dated May 15 and 31, 2012 from the Ontario Municipal Board re:
Decision Delivered by R. Rossi and Order of the Board, By -Law No. 2011 -138,
PL111083.
Received.
c) Minutes of Sustainability Plan Steering Committee (SPSC), Sustainable Severn
Sound meeting held on May 16, 2012.
Received.
d) Lake Simcoe Region Conservation Authority, minutes of meeting held on April 27,
2012 and highlights of meeting held on May 25, 2012.
Received.
e) Minutes of Nottawasaga Valley Conservation Authority meeting held on April 27,
2012.
Received.
f) Correspondence dated May 30, 2012 from Mayors Coalition Steering Committee re:
Mayors Coalition for Affordable Sustainable Accountable Policing.
Received.
Council recessed at 12:47 p.m. and reconvened at 1:05 p.m.
Carried.
Page 14 of 20
Council Meeting Minutes — June 6, 2012.
13. COMMUNICATIONS:
a) Correspondence dated May 25, 2012 from Linda Jeffrey, Minister Responsible for
Seniors re: Request to Proclaim June, 2012 as Seniors' Month; and Parks and
Recreation Month.
Motion No. C120606 -32
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That the correspondence dated May 25, 2012 from Linda Jeffrey, Minister
Responsible for Seniors re: Request to Proclaim June, 2012 as Seniors' Month; and
Parks and Recreation Month be received.
2. That an exemption to the Township's Proclamation Policy POL- ADM -03 be granted
to proclaim June, 2012 as "Seniors' Month; and "Parks and Recreation Month"
3. That the applicable proclamations be posted on the Township's website.
4. And That the applicable organizations be advised of Council's decision under the
Mayor's signature.
Carried.
Page 15 of 20
Council Meeting Minutes — June 6, 2012.
b) Correspondence received May 22, 2012 from Lorys Fraccaro re: Request for Exemption
to By -Law No. 2011 -177, "Canine Control By- Law ".
Motion No. C120606 -33
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence received May 22, 2012 from Lorys Fraccaro re: Request for
Exemption to By -Law No. 2011 -177, "Canine Control By -Law" be received.
2. That an exemption to Section 5.3 of the Canine Control By -Law be granted for 5094
Line 4 North until Council has rendered a decision with respect to the applicant's
zoning amendment application 2012 - ZBA -04 and with the following conditions:
• That the applicant recognize that no further exemptions will be considered,
• That the applicant recognize that in the event zoning amendment application
2012 - ZBA -04 is not supported by Council, the applicant will be required to reduce
the number of dogs to three (3) within 45 days to be in compliance with the
Canine Control By -Law,
• That the applicant individually license the 8 dogs referred to in the
correspondence received May 22, 2012,
• That the applicant shall not exceed the 8 dogs noted during the exemption
period,
• That the applicant comply with the other provisions of the Kennel Licensing By-
Law.
3. That, if the applicant proceeds with a Kennel License application in 2012, the
applicant shall submit the difference between the new Kennel License application
fee and the fee paid to individually license the 8 dogs.
4. And That the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature
Carried.
Page 16 of 20
Council Meeting Minutes — June 6, 2012.
c) Correspondence dated May 22, 2012 from Mayor Ken Ferguson, Clearview Township re:
Community Grand Opening, Joint Emergency Services Facility, 6993 Highway 26,
Stayner, Saturday, June 16, 2012 10:00am- 2:00pm, Official Ceremony, 11:00am.
Motion No. C120606 -34
Moved by Meyer, Seconded by Lancaster
Be it resolved that the correspondence dated May 22, 2012 from Mayor Ken Ferguson,
Clearview Township re: Community Grand Opening, Joint Emergency Services Facility,
6993 Highway 26, Stayner, Saturday, June 16, 2012 10:00am- 2:00pm, Official
Ceremony, 11:OOam. be received; and that Mayor H.S. Hughes be authorized to attend.
Carried.
d) Orillia Public Library re: Grand Opening Celebration, 36 Mississaga Street West, Orillia.
Motion No. C120606 -35
Moved by Evans, Seconded by Lancaster
Be it resolved that the correspondence from the Orillia Public Library re: Grand Opening
Celebration, June 2, 2012 be received; and that Councillors Meyer, Crawford and Evans
be authorized to attend.
Carried.
e) Correspondence dated May 24, 2012 from Garfield Dunlop, Simcoe North MPP re:
Reception at Orillia Museum of Art and History, Sunday, June 24, 2012, 30 Peter Street
South, Orillia.
Motion No. C120606 -36
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That the correspondence dated May 24, 2012 from Garfield Dunlop, Simcoe North
MPP re: Reception at Orillia Museum of Art and History, Sunday, June 24, 2012, 30
Peter Street South, Orillia be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Coutanche and
Meyer be authorized to attend without per diem.
3. And That the CAO's office arrange for tickets accordingly.
Carried.
Page 17 of 20
Council Meeting Minutes — June 6, 2012.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2012 -112 Being a By -law to Establish a Policy with respect to the Sale
and Other Disposition of Land and to Repeal By -law Nos.
2007 -083, 2007 -104 and 2009 -119.
b) By -Law No. 2012 -114 Being a By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Storburn
Construction Ltd. for Township of Oro - Medonte Administration
Building HVAC Replacement, (Tender RC- 2012 -02).
Motion No. C120606 -37
Moved by Lancaster, Seconded by Evans
Be it resolved that the following by -laws:
a) By -Law No. 2012 -112: Being a By -law to Establish a Policy with respect to the Sale
and Other Disposition of Land and to Repeal By -law Nos. 2007 -083, 2007 -104 and
2009 -119.
b) By -Law No. 2012 -114: Being a By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Storburn Construction Ltd. for Township
of Oro - Medonte Administration Building HVAC Replacement, (Tender RC- 2012 -02).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
Page 18 of 20
Council Meeting Minutes — June 6, 2012.
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C120606 -38
Moved by Evans, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 2:45 p.m. to discuss
• acquisition /disposition of land;
• labour relations /employee negotiations.
Carried.
b) Motion to Rise and Report.
Motion No. C120606 -39
Moved by Coutanche, Seconded by Evans
Be it resolved that we do now Rise at 3:18 p.m. and Report on the Closed Session
Items 4:
e) Tamara Obee, Manager, Health & Safety, Human Resources re: Labour
Relations /Employee negotiations (Policy Provisions).
f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Unopened Road Allowance 15/16 Sideroad between Line 9 and 10).
g) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Bidwell Road).
Carried.
Refer to Items 4e), f) and g).
18. CONFIRMATION BY -LAW:
a) By -Law No. 2012 -113 Being a By -Law to Confirm the Proceedings of the Council
meeting held on Wednesday, June 6, 2012.
Motion No. C120606 -40
Moved by Meyer, Seconded by Lancaster
Be it resolved that By -Law No. 2012 -113, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, June 6, 2012 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 19 of 20
Council Meeting Minutes — June 6, 2012.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C120606 -41
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now adjourn at 3:20 p.m.
Carried.
Page 20 of 20