03 21 2012 Human Resources Committee AgendaTHE TOWNSHIP OF OROMEDONTE
HUMAN RESOURCES COMMITTEE AGENDA
NEUFELD ROOM
WEDNESDAY, MARCH 21, 2012
1:30 P.M.
Page
1.CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
2.ADOPTION OF AGENDA:
a)Motion to Adopt the Agenda.
3.DISCLOSURE OF PECUNIARY INTEREST:
4.MINUTES OF COMMITTEE:
2-5
a)
5.CLOSED SESSION ITEMS:
a)Motion to go In Closed Session.
b)Motion to Rise and Report.
d)
e)
6
[Item was Moved to Open Session
6.REPORTS OF MUNICIPAL OFFICERS:
7-8
a)
7.ADJOURNMENT:
a)
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4a)
THE TWNSHIPOF ORO-EDONTE
OOMM
HUMN RESOURCES COMITTEE
AAMM
NEUFEELD ROOM
Friday, March 2, 22012TIMME: 8:30 a..m.
2010 - 014 COUCIL
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Presentt:
Mayor H.S. Hughes
DeputyMMayor Hough
Councillor Coutanchhe
Robin Dnn, Chief dministrative Office
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Donna Hwitt, Diretor of Corporate & Stategic Inititives
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Tom Gada, Gazda Houlne Asociates Ic. (via coference cll)
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Also Present:
Councillor Crawford
Councillor Meyer
1.CALL TO ORDER - PRIVAATE PRAYYER/MOMEENT OF REEFLECTIONN:
Councillor Coutanhe called the meetin to order.
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2.ADOOPTION OFF AGENDA:
a) Moton to Adot the Agenda.
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MotionNo. HR12302-1
00
Movedbby Hughes, Seconded by Hough
It is recoommendedthat the aggenda for thhe Human RResourcesCommitteee meeting oof
Friday,MMarch 2, 20012 be receeived and aadopted.
Caried.
rr
3.DISCCLOSURE OF PECUNNIARY INTEREST:
None deeclared.
114
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4a)
Human Resources Committee Minutes March 2, 2012.
4.MINUTES OF COMMITTEE:
a) Minutes of Human Resources Committee meeting held on Wednesday, February 1,
2012.
Motion No. HR120302-2
Moved by Hughes, Seconded by Hough
It is recommended that the minutes of the Human Resources Committee meeting held
on Wednesday, February 1, 2012 be adopted as printed and circulated.
Carried.
5.CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. HR120302-3
Moved by Hough, Seconded by Hughes
It is recommended that we do now go in Closed Session at 8:40 a.m. to discuss
personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. HR120302-4
Moved by Hughes, Seconded by Hough
It is recommended that we do now Rise and Report at 11:15 a.m.
Carried.
24
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4a)
Human Resources Committee Minutes March 2, 2012.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational
Review & Staffing).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. (via conference call).
Motion No. HR120302-5
Moved by Hough, Seconded by Hughes
It is recommended that the confidential verbal information presented by Robin Dunn,
CAO, re: Personal matters about an identifiable individual (Organizational Review &
Staffing) be received.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. (via conference call).
Motion No. HR120302-6
Moved by Hough, Seconded by Hughes
It is recommended that the confidential verbal information and confidential
correspondence dated March 1, 2012, presented by Robin Dunn, CAO, re: Personal
matters about an identifiable individual (Performance Management) be received.
Carried.
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Labour
Relations / Corporate Human Resources).
The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda,
Gazda, Houlne Associates Inc. (via conference call).
Motion No. HR120302-7
Moved by Hughes, Seconded by Hough
It is recommended that the confidential verbal information and confidential
correspondence dated March 1, 2012, presented by Robin Dunn, CAO, re: Personal
matters about an identifiable individual (Labour Relations / Corporate Human
Resources) be received.
Carried.
34
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Page 4 of 8
4a)
Human Resources Committee Minutes March 2, 2012.
6.REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, CAO, re: Corporate Planning - Strategic Planning.
Motion No. HR120302-8
Moved by Hough, Seconded by Hughes
It is recommended that the verbal information and correspondence dated March 2,
2012, presented by Robin Dunn, CAO and Donna Hewitt, Director of Corporate &
Strategic Initiatives, re: (Corporate Planning - Strategic Planning be received.
Carried.
7.NOTICE OF MOTIONS:
None.
9.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. HR120302-9
Moved by Hughes, Seconded by Hough
It is recommended that we do now adjourn at 11:37 a.m.
Carried.
____________________________ ____________________________
Councillor Coutanche, Chair Robin Dunn, CAO
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(Setion 12.3 f Townshis
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Procedural By-La No. 2011-011)
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Name:RobinDunn, CAOO, re: Persoonal matterss about an identifiablee individual
(Orgaizationaleview & Saffing)
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Item Number/Namee: 5f)
Meeting Date:March21, 2012
Type of Meeting: Council Speecial Counccil
Committee of AdjustmenntAcccessibilityAAdvisory Coommittee
RecreationalTTechnical SSupport Grooup
X Human Resouurces Commmittee
Speakinng Notes:
Key Points whichh were emmphasized::
1.Orgaanizationss focus onTechnicall Knowledge, Strateegic Leadeership andd
Delivvering Serrvices. The first twoo, (Technical Knowledge andStrategicc
Leaddership) are usuallyy well donee. It’s thee Deliverinng Services that neeed
“Proocess Manaagement”.
2.All functions mmanage “pprocesses””. But Proocess Manaagementiis a skill that needss
to be learned. This is how bottlennecks, varriability,qquality deffects (erroors), the
needd for rewoork, wastee, updatedd needs off customerrs, etc. geet identifieed.
3.Manufacturingg organizaations (autto industrry, electronics, etc.)) have knoown this
formmany decaades. Proccess Manaagement iss necessary for survvival.
4.Alsoo, processoptimizattion (usingg skilled process maanagemennt) reducees cost
while improving efficienncy and quuality.
5.Theconcept oof processmanagemment will lead to a cculture change in any
orgaanization.
5/16/122
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