03 13 2012 O-M History Association MinutesMOTION #_ --_ I 61) - Minutes of the Oro - Medonte History Association meeting...
MEETING: COUNCILVI
C. OF W. 0
March 13, 2012 Minutes
Oro - Medonte History Association
Attendance: Geoffrey Booth; chair, Bruce Wiggins; vice - chair, Allan
Howard, Jadeen Henderson, and Sheila Kirkland; secretary.
Invited: Shawn Binns
Previous Minutes: February 23, 2012 moved by Allan and seconded by
Bruce that the minutes are approved as circulated. PASSED.
(Correct word spelling of quilt)
Old Business
1. OMHA renewal: Shawn Binns highlighted opportunities to
improve as follows
• Communication
• Structures and resources
• Larger projects
• Artifacts
He does need to report back to Council our progress on these items.
We discussed the liability for donated items that is becoming an
issue and we shouldn't accept items if they can't be looked after. We
all agreed we need policies to structure the Association/Committee
and assist us in improved functioning.
• Policy: Communication
Yearly or semi - annual presentation to Council — before
budget meeting in the fall would be one.
Written guidelines for Council /Staff and us so if anything
history related comes up they refer them to us for input and
timely response.
Identify priorities of the Association/Council. Shawn Binns to
send us a policy template for the Township and we will start
to address this at next regular meeting.
• Preservation
Short Term: Shawn may have some space freed up in the
building in the near future (Oct/Nov) for storage in a more
organized fashion.
Long Term: (a) Request a summer student next year to
catalogue the collection and (b) prioritize what we have /what
we can keep/ and what we shouldn't keep, etc.
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6d) - Minutes of the Oro - Medonte History Association meeting...
It is a priority that the Township complies with the Heritage Act. A
list of heritage properties needs compiled as part of that process.
2. War of 1812: Allan spoke with re- enactors and they use a Navy blue
with black lapel uniform for the Black Regiment. He will discuss with
them training some locals for the Emancipation Day weekend events
here at the NHS. Shawn said the Township has pop -up tents we could
use.
3. The Township staff will look after the stone and engraving for Loreen
Rice -Lucas memorial.
New Business
1. African church repairs: We need an historical building engineer to
look at the building and make a "facility condition audit ". This should
be done every five years. Allan will contact John Britton for advice.
2. A 1947 copy of County committee entitled "Coloured Church &
Cemetery in Oro Township" given to Shawn by Graig Stewart. Copies
given to the group.
3. Moved by Allan and seconded by Bruce that we do a coffee book of
the Rail trail signs and also a small brochure with a forward by Joanna
McEwen and Paul Marshall with credit to everyone involved
including Tony Packard who did an amazing job with the old photos.
Shawn Binns feels we can do it in -house and will explore options.
OMHA can do the binding. Sheila/Shawn will speak to Joanna about
this. All in agreement.
Correspondence
1. Email from Laurentian Student History Association —newly formed
and making contacts. Geoff responded.
2. Email from Twp., re: request for May tour of African church. A
family wants a tour and Geoff will forward the specific date.
3. Email from Joan Ellis, re: commemorative 1812 flower project
locations. Suggest rail trail and NHS site as well.
Next meeting: Wednesday April 18, 2012 6pm at the Northway Restaurant
Adjourned at 8pm.
Respectfully submitted: Sheila Kirkland
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