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05 09 2012 Council AgendaTownship o_ f Proud Heritage, Exciting Future THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, May 9, 2012 6:00 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services re: Litigation affecting the Municipality (OMB Hearing — By -law 2011 -164). d) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on April 25, 2012. b) Minutes of Special Council meeting held on April 30, 2012. c) Minutes of Public Meeting held on April 30, 2012 re: Proposed Amendment to the Zoning By -Law and Draft Plan of Condominium, 2011- ZBA -14, 2011 -SUB- 03, Part of Lot 1, Concession 4 located south of and fronting onto Horseshoe Valley Road West between Line 3 North and Line 4 North (Oro), Township of Oro - Medonte (Skyline Horseshoe Resort Inc.). d) Minutes of the Oro - Medonte History Association meeting held on March 13, 2012. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 1 of 190 Page 27 -28 29 -75 76 -78 79 -81 82 -84 85 -92 93 -99 Council Meeting Agenda - May 9, 2012. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Official Plan and Zoning By -Law, Part of Lot 20, Concession 11, 2011 -OPA- 05/2011 - ZBA -17 (Heidi's RV Campground). 9. DEPUTATIONS: a) Sue -Ellen Boyes, Director of Development and Marketing, MacLarenArtCentre re: Application for Grant/Subsidy. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. F12012 -12, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Statement of Accounts - April 30, 2012. b) Report No. TES2012 -11, Jerry Ball, Director of Transportation and Environmental Services re: Water System Upgrades in Warminster. c) Report No. RC2012 -09, Shawn Binns, Director of Recreation and Community Services and Hugh Murray, Acting Fire Chief re: Orillia Canada Day Committee Grant Request [Refer to Item 13a)]. d) Report No. DS2012 -29, Andria Leigh, Director of Development Services re: Zoning By -law Amendment 2008 - ZBA -14 (Lake Simcoe Aeropark Inc.), West Half of Lots 18 and 19, Concession 8 (Oro) [Refer to Item 15a)]. e) Report No. DS2012 -30, Andria Leigh, Director of Development Services re: Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Diamond Valley Estates (2008628 Ontario Ltd.), Registered Plan M -957 [Refer to Item 15f)]. Report No. CS2012 -16, Doug Irwin, Director of Corporate Services /Clerk re: 911 Public Emergency Reporting Service (PERS) Agreement [Refer to Item 15e)]. 100 -102 f) 103 -104 105 -106 107 -108 109 -110 11 REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated April 23, 2012 from Oxford County re: Future Landfill Construction or Approval. b) Mayor H.S. Hughes, correspondence dated April 19, 2012 from Pamela Martin re: 2012 Orillia Relay for Life, Survivor Event, June 15, 2012, 5:30 -6:45 p.m., Odas Park (Agricultural Fairgrounds), Orillia. c) Mayor H.S. Hughes, correspondence dated May 4, 2012 re: March 9, 2012 Ice Rescue on Lake Simcoe and Ice Floe Slo -Pitch Tournament, Lions Ball Diamonds (Behind Oro - Medonte Community Centre, 71 Line 4 North), Saturday, July 14, 2012. 12. CONSENT AGENDA: a) Announcements of Interest to the Public • Singer- Songwriter Anne Walker - 7:00 p.m., Saturday, May 26, 2012, Page 2 of 190 Page Council Meeting Agenda - May 9, 2012. 12. CONSENT AGENDA: Coulson Church, Horseshoe Valley Road; • Crime Stoppers, Simcoe - Dufferin- Muskoka, "Identify Theft: At Home and Away" presentation, May 9, 2012, 7:30 p.m. Zehrs, Bayfield Street N., Barrie [POSTPONED INDEFINITELY]. Correspondence dated April 17, 2012 from Dalton McGuinty, Premier re: Re- Instatement of Photo Radar. Staff Recommendation: Receive. c) Correspondence dated April 27, 2012 from Chief Sharon Stinson Henry, Chippewas of Rama First Nation re: Common Interest Meeting, April 19, 2012, Invitation to Participate in a Video Message to the OLG. Staff Recommendation: Receive. Nottawasaga Valley Conservation Authority, minutes of meeting held on March 23, 2012 and highlights of meeting held on April 27, 2012. Staff Recommendation: Receive. Correspondence dated April 29, 2012 from Betty Veitch re: Craighurst Community Hall. Staff Recommendation: Receive. f) Correspondence dated May 2, 2012 from Ontario Municipal Board re: Memorandum of Oral Decision Delivered by James R. McKenzie on April 5, 2012 and Order of the Board, By -Law No. 2009 -113. Staff Recommendation: Receive. 111 -112 b) 113 114 -122 d) 123 -124 e) 125 -131 132 -136 137 -147 148 -149 150 -151 152 -154 155 13. COMMUNICATIONS: a) Grant Application from Michael Gordon, Orillia Canada Day Committee, re: Orillia Canada Day Weekend Celebration - June 30 and July 1, 2012 [from April 25, 2012 meeting]. b) Correspondence dated April 25, 2012 from Linda Brookes re: Request for Exemption from By -Law No. 2011 -177, Canine Control By -Law. c) Correspondence dated April 25, 2012 from Michael Drumm, Airport Manager, Lake Simcoe Regional Airport re: Commercial Development Strategy and Land Use Plan. d) Correspondence dated May 1, 2012 from Michelle Cutts, Planner, Rudy & Associates Ltd. re: File No. 43 -OM- 20001, Horseshoe Valley Lands, Ridgewood Court, Request for Clearing and Earthworks. e) Correspondence dated April 23, 2012 from Gerry Murphy, Fund Development Committee Chair, Habitat for Humanity, Orillia /Lake Country re: 8th Annual "Homes for Habitat" Golf Tournament, Thursday, June 14, 2012, Horseshoe Resort Highlands Course. f) Correspondence dated April 24, 2012 from County of Simcoe, Media Release re: New County Waste Collection Contract to Save Millions. Page 3 of 190 Page 156 -159 160 -161 Council Meeting Agenda - May 9, 2012. 13. COMMUNICATIONS: g) Correspondence dated April 24, 2012 from Cal Patterson, Warden, County of Simcoe re: Request to Proclaim May 27 -June 2, 2012, "National Access Awareness Week ". h) Correspondence dated May 2, 2012 from Barbara Hall, Chief Commissioner, Ontario Human Rights Commission re: Request for Proclamation, June 11 -15, 2012, Ontario Human Rights Code Week. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 162 -165 a) By -Law No. 2012 -087 A By -law to amend the zoning provisions on lands described as follows: Part of the West Half of Lots 18 and 19, Concession 8, Township of Oro - Medonte, County of Simcoe, Roll # 434601000332900 and Roll # 434601000333000. By -Law No. 2012 -090 Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2011 -063, 2011 -131 and 2011 -151. By -Law No. 2012 -091 A By -law to Prohibit Heavy Truck Traffic On Certain Highways within the Township of Oro - Medonte And to Repeal By -law Nos. 2003 -042, 2004 -068, 2005- 108 and Township of Medonte By -law No. 1990 -14 (No Heavy Truck Routes). 173 -174 d) By -Law No. 2012 -092 A By -law to Regulate the Hours of Operation of Pits and Quarries within the Township of Oro - Medonte and to repeal By -Law No. 97 -59. 175 -187 e) By -Law No. 2012 -093 A By -law to authorize the execution of an agreement between Bell Canada and the Township of Oro - Medonte to provide a 911 Public Emergency Reporting Service (PERS) and to Repeal By -law No. 96 -112. 188 -189 f) By -Law No. 2012 -094 Being a By -Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Diamond Valley Estates, Plan 51 M -957. 166 -169 b) 170 -172 c) 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Page 4 of 190 Page 190 Council Meeting Agenda - May 9, 2012. 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: a) By -Law No. 2012 -088 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 9, 2012. 19. ADJOURNMENT: a) Motion to Adjourn. Page 5 of 190 6a) - Minutes of Council meeting held on April 25, 2012. TOt17iS�11�1 Of Proud r,J Herirrrge, i.LLxi iriir{ Motive. Wednesday, April 25, 2012 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 6:01 p.m. Staff Robin Dunn, Chief Ad: trative Officer; IDoug Irwin, Director of Present: Corporate Services /Cle, .1rry Ball, Director of Transportation and Environmental Services; <: 'awn Binns, Director of Recreation and Community Services; Jane! e Teeter, Deputy Clerk Also Jim Partridge, Kim Hargreaves, Don Hargreaves, Nancy Partridge, Gord Present: & Sue Roehner, Edna Caldwell, Judy Smith, Howard Bloom, Don Walker, Don Reid, Blair Goss, S. Bruce Goss, Bruce Pearson, Mike Gordon, Ann Truyens, Hartley Woodside 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C120425 -1 Moved by Crawford, Seconded by Evans Be it resolved that the agenda for the Council meeting of Wednesday, April 25, 2012 be received and adopted. Carried. Page 1 of 14 Page 6 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C120425 -2 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now go in Closed Session at 6:03 p.m. to discuss • acquisition /disposition of land; • personal matter affecting an identifiable individual. b) Motion to Rise and Report. Motion No. C120425 -3 Moved by Evans, Seconded by Crawford Carried. Be it resolved that we do now Rise at 6:39 p.m. and Recess until 7:00 p.m. at which time we shall Report on Closed Session Items 4: c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Bidwell Road). d) Shawn Binns, Director of Recreation and Community Services, re: Personal matters about an identifiable individual (Advisory Body). Carried. c) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Bidwell Road). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C120425 -4 Moved by Meyer, Seconded by Coutanche Be it resolved that Confidential Report No. CS 2012 -015, Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Bidwell Road) be received for information. Carried. Page 2 of 14 Page 7 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. d) Shawn Binns, Director of Recreation and Community Services, re: Personal matters about an identifiable individual (Advisory Body). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services. Motion No. C120425 -5 Moved by Crawford, Seconded by Evans Be it resolved 1. That Confidential Report No. RC2012 -07, Shawn Binns, Director of Recreation and Community Services, re: Personal matters about an identifiable individual (Advisory Body) be received. 2. And That staff proceed as directed by Council."` 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on April 11, 2012. Motion No. C120425 -6 Moved by Coutanche, Seconded by eyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 11, 2012 be adopted as printed and circulated. Carried. Carried. b) Minutes of the Committee of Adjustment meeting held on April 19, 2012. Motion No. C120425 -7 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of the Committee of Adjustment meeting held on April 19, 2012 be received. Carried. Page 3 of 14 Page 8 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. 7. RECOGNITION OF ACHIEVEMENTS: a) Correspondence dated April 15, 2012 from Pauline Welsh, re: Thank You to Fire Stations 2 and 4. Motion No. C120425 -8 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated April 15, 2012 from Pauline Welsh, re: Thank You to Fire Stations 2 and 4 be received. 2. And That Fire Stations 2 and 4 be recognized under the Mayor's signature. Carried. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) Dr. Howard Bloom, re: Report No. TES2012 -06 Jerry Ball, Director of Transportation and Environmental Services, Speed Reduction Request — Line 5 North [Refer to Item 10a)]. Motion No. C120425 -9 Moved by Crawford, Seconded by Evans Be it resolved 1. That the information presented by Dr. Howard Bloom, re: Report No. TES2012 -06, Jerry Ball, Director of Transportation and Environmental Services, Speed Reduction Request — Line 5 North be received and considered in conjunction with Item 10a). Carried. Page 4 of 14 Page 9 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. b) Michael Gordon, Orillia Canada Day Committee, re: Orillia Canada Day Weekend Celebration - June 30 and July 1, 2012. Motion No. C120425 -10 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the information presented by Michael Gordon, Orillia Canada Day Committee, re: Orillia Canada Day Weekend Celebration - June 30 and July 1, 2012 be received. 2. And That the matter be brought forward to the May 9, 2012 Council meeting for further consideration. 10.REPORTS OF MUNICIPAL OFFICERS: Carried. a) Report No. TES2012 -06, Jerry Ball, Director of Transportation and Environmental Services, re: Speed Reduction Request — Line 5 North [Deferred from the April 4, 2012 meeting]. Motion No. C120425 -11 Moved by Lancaster, Seconded by Meyer Be it resolved that the recommendation with respect to Report No. TES 2010 -06, Jerry Ball, Director of Transportation and Environmental Services, re: Speed Reduction Request — Line 5 North be amended to add: "7. That staff implement the above -noted changes, review these measures 6 months from implementation, and report back to Council." Carried. Page 5 of 14 Page 10 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. Motion No. C120425 -12 Moved by Evans, Seconded by Crawford Be it resolved 1. That the Petition received April 25, 2012 from area residents in support of Report No. TES2012 -06 be received. 2. That Report No. TES2012 -06, Jerry Ball, Director of Transportation and Environmental Services, re: Speed Reduction Request — Line 5 North, be received and adopted. 3. That Line 5 North, from Old Barrie Road to 15/16 Sideroad, remain as an 80 km /hr. speed limit. 4. That Line 5 North, from Old Barrie Road to Highway 11, be zoned as a No Truck" route and signage be installed as per the Ontario Traffic Manual requirements. 5. That "Pedestrian Ahead" signs be placed at the appropriate distance North and South of Blooming Acres (1208 Line 5 North) and a "Caution — Watch for Children" sign be installed adjacent to the entrance of 1208 Line 5 North. 6. That the Township request increased enforcement of the speed limit at this location for a six month period by the O.P.P. 7. That staff implement the above -noted changes, review these measures 6 months from implementation, and report back to Council. 8. And That Ms. Sherri -Anne Bloom be advised of Council's decision under the Director of Transportation and Environmental Services' signature. Carried as Amended. b) Report No. TES2012 -09, Jerry Ball, Director of Transportation and Environmental Services, re: Water Service Connection Agreement for 67 A Huronwoods Drive — Vera Cameron Van Amelsvoort [Refer to Item 15b)]. Motion No. C120425 -13 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. TES2012 -09, Jerry Ball, Director of Transportation and Environmental Services, re: Water Service Connection Agreement for 67 A Huronwoods Drive — Vera Cameron Van Amelsvoort be received and adopted. 2. That the Township of Oro - Medonte enters into a Water Service Connection Agreement with Vera Cameron Van Amelsvoort for 67 A Huronwoods Drive. 3. That the Clerk bring forward the appropriate By -Law for Council's consideration. 4. And That Ms. Cameron Van Amelsvoort is notified of Council's decision under the Director of Transportation and Environmental Services' signature. Carried. Page 6 of 14 Page 11 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. c) Shawn Binns, Director of Recreation and Community Services and Jerry Ball, Director of Transportation and Environmental Services, re: Department of National Defence, Canadian Forces Training Exercise, May 1 -17, 2012. Confidential correspondence was distributed under separate cover to Council and Staff. Motion No. C120425 -14 Moved by Evans, Seconded by Crawford Be it resolved that the PowerPoint presentation presented by Shawn Binns, Director of Recreation and Community Services and Jerry Ball, Director of Transportation and Environmental Services, re: Department of National Defence, Canadian Forces Training Exercise, May 1 -17, 2012 be received. Carried. d) Report No. RC2012 -06, Shawn Binns, Director of Recreation and Community Services, re: Shanty Bay Firefighter Subsidy Request. Motion No. C120425 -15 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. RC2012 -06, Shawn Binns, Director of Recreation and Community Services, re: Shanty Bay Firefighter Subsidy Request be received. 2. That the request of the Shanty Bay Fire Fighters to waive the rental fees associated with Permit #3180, for the rental of the Shanty Bay Ball Diamond for the 2012 season in the amount of $320.00 be denied as per Township policy. 3. That the Shanty Bay Firefighters be requested to submit the applicable fee of $320.00 for rental of the Shanty Bay Ball Diamond associated with Permit #3180, in accordance with the Township policy. 4. And That the applicant be notified of Council's decision under the Director of Recreation and Community Services' signature. Defeated. Page 7 of 14 Page 12 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. e) Report No. RC2012 -08, Shawn Binns, Director of Recreation and Community Services, re: Hawkestone and Area Community Association Volunteer Day, Soap Box Derby, Request for Exemption By -Law 2006 -38. Motion No. C120425 -16 Moved by Crawford, Seconded by Evans Be it resolved that Report No. RC2012 -08, Shawn Binns, Director of Recreation and Community Services, re: Hawkestone and Area Community Association Volunteer Day, Soap Box Derby, Request for Exemption By -Law 2006 -38 be received for information. Carried. f) Report No. CS2012 -013, Doug Irwin, Director of Corporate Services /Clerk, re: Fair Valley Church Road, Parts 1, 3, 4, 6, Plan 51R-29852. Council consented to permit audience members to speak on this matter Motion No. C120425 -17 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. CS2012 -09 be received and accordingly that the deferred recommendation documented in Motion No. C120307 -15 be defeated. 2. That Report No. CS2012 -013, Doug Irwin, Director of Corporate Services /Clerk, re: Fair Valley Church Road, Parts 1, 3, 4, 6, Plan 51 R -29852 be received and adopted. 3. That, pursuant to one of the registered owner's request, staff cease all maintenance of the subject road effective June 1, 2012 and signage be erected stating "Road not assumed by Municipality ". 4. And That the registered owners of Fair Valley Church Road Parts 1, 3, 4, 6, Plan 51 R- 29852 and the Church Wardens of St. Georges Anglican Church Fair Valley be notified accordingly under the Director of Corporate Services /Clerk's signature. Carried. Page 8 of 14 Page 13 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. g) Report No. CS2012 -014, Doug Irwin, Director of Corporate Services /Clerk, re: Set Fines - To Regulate, License and Permit the Sale and Discharge of Fireworks, By -law No. 2012- 067. Motion No. C120425 -18 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. CS2012 -014, Doug Irwin, Director of Corporate Services /Clerk, re: Set Fines -To Regulate, License and Permit the Sale and Discharge of Fireworks, By -law No. 2012 -067 be received and adopted. 2. That the set fines related to By -law No. 2012 -067, to regulate, license and permit the sale and discharge of Fireworks be established and approved as follows: Item Short Form Wording Provisions Creating or Defining Offences Set Fine 1 Discharge fireworks during fire ban. 2.1 $100.00 2 Discharge fireworks on Municipal Property without consent. 2.2 $100.00 3 Fail to obtain permit to discharge consumer fireworks. 2.3 $100.00 4 Person under the age of 18 years of age purchase any consume fireworks. 5 Person under the age of 18 years of age discharge any consu iter fireworks. 2.5 $100.00 $100.00 6 Discharge consumer fireworks that might create a danger to any person or property. 2.6 $100.00 7 Discharge of consumer fireworks during prohibited times. 2.8 $100.00 8 Sell or offer for sell any firecrackers. 3.1 $100.00 9 Buy or offer to buy any firecrackers. 3.1 $100.00 Page 9 of 14 Page 14 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. 10 Discharge Firecrackers. 3.2 $100.00 11 Fail to obtain license to sell fireworks. 4.1 $500.00 12 Discharge fireworks in, on or into any building, structure or motor vehicle. 5.8 $100.00 13 Discharge fireworks on any land without consent. 5.9 $100.00 14 Fail to obtain permit to discharge display fireworks. 6.1 $250.00 15 Discharge display fireworks without valid certification. 6.2 $250.00 16 Hinder or obstruct an officer exercising a power or performing a duty. 8.1 $100.00 3. And further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. Carried. Page 10 of 14 Page 15 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. 11. REPORTS OF MEMBERS OF COUNCIL: None. 12. CONSENT AGENDA: a) Announcements of Interest to the Public 1. Singer- Songwriter Anne Walker - 7:00 p.m., Saturday, May 26, 2012, Coulson Church, Horseshoe Valley Road b) Minutes of the Severn Sound Source Protection Authort, meeting held on January 26, 2012. Staff Recommendation: Receive. c) Minutes of the Severn Sound Environmental Association meeting held on January 26, 2012. Staff Recommendation: Receive. d) Minutes of the Midland Public Library meeting held on February 9, 2012. Staff Recommendation: Receive. e) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting held on March 14, 2012. Staff Recommendation: Receive. Motion No. C120425 -19 Moved by Coutanche, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public - 1. Singer- Songwriter Anne Walker - 7:00 p.m., Saturday, May 26, 2012, Coulson Church, Horseshoe Valley Road b) Minutes of the Severn Sound Source Protection Authority meeting held on January 26, 2012. Received. c) Minutes of the Severn Sound Environmental Association meeting held on January 26, 2012. Received. d) Minutes of the Midland Public Library meeting held on February 9, 2012. Received. e) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting held on March 14, 2012. Received. Carried. Page 11 of 14 Page 16 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. 13. COMMUNICATIONS: a) Correspondence dated April 10, 2012 from Tina Comber, re: Request for Exemption from By -Law No. 2011 -177, Canine Control By -Law. Motion No. C120425 -20 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated April 10, 2012 from Tina Comber, re: Request for Exemption from By -Law No. 2011 -177, Canine Control By -Law be received. 2. That an exemption be granted to Tina Comber under from By -Law 2011 -177, Canine Control By -law, to harbour more than 3 dogs without a kennel license. 3. That the four dogs continue to be licensed pursuant to the Canine Control By -Law. 4. That Ms. Comber be advised that the maximum number of dogs permitted at any time under this exemption is four until either the mother and her dog relocate or the passing of one of the dogs, whichever occurs first. 5. That should the owners of the dogs contravene any section of the Canine Control By- Law, this exemption be withdrawn. 6. And That Ms. Comber be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. b) Invitation from the Orillia & Area Physician Recruitment & Retention Committee and Orillia Soldiers' Memorial Hospital, re: Physician, Dentist & Midwife Long Service Awards - May 16, 2012. Motion No. C120425 -.? Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the Invitation from the Orillia & Area Physician Recruitment & Retention Committee and Orillia Soldiers' Memorial Hospital, re: Physician, Dentist & Midwife Long Service Awards - May 16, 2012 be received. 2. That Mayor H.S. Hughes and Councillors Crawford and Meyer be authorized to attend. 3. And That the CAO's office RSVP accordingly. Carried. Page 12 of 14 Page 17 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2012 -083 A By -law to amend the zoning provisions On lands described as follows: Concession 14, East Part of Lot 6, 1922 Warminster Sideroad, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 020 - 004 - 19200. b) By -Law No. 2012 -085 A By -law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro - Medonte and Vera Cameron Van Amelsvoort Part Block B, Plan M -9, S/T Ease LT354320, LT441545; Being all of PIN 74057 -0420 (LT) Roll # 4346- 010 - 003 -20700 67A Huronwoods Drive Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2012 -086 A By -law to Designate Reduced Load Periods and Designate Haul Routes in the Township of Oro - Medonte and to Repeal By -law No. 2011 -014. Motion No. C120425 -22 Moved by Crawford, Seconded by Evans Be it resolved that the following by -laws: a) By -Law No. 2012 -083, A By -law to amend the zoning provisions On lands described as follows: Concession 14, East Part of Lot 6, 1922 Warminster Sideroad, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 020 - 004 - 19200. b) By -Law No. 2012 -085, A By -law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro - Medonte and Vera Cameron Van Amelsvoort Part Block B, Plan M -9, S/T Ease LT354320, LT441545; Being all of PIN 74057 -0420 (LT) Roll # 4346- 010 - 003 -20700 67A Huronwoods Drive Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2012 -086, A By -law to Designate Reduced Load Periods and Designate Haul Routes in the Township of Oro - Medonte and to Repeal By -law No. 2011 -014. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 of 14 Page 18 of 190 6a) - Minutes of Council meeting held on April 25, 2012. Council Meeting Minutes — April 25, 2012. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18.CONFIRMATION BY -LAW: a) By -Law No. 2012 -084 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 25, 2012. Motion No. C120425 -23 Moved by Coutanche, Seconded by Meyer Be it resolved that By -Law No. 2012 -084, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, April 25, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 19. ADJOURNMENT: a) Motion to Adjourn. Motion No. C120425 -24' Moved by Evans, Seconded by Crawford Be it resolved that we do now adjourn at 9:02 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Carried. Page 14 of 14 Page 19 of 190 6b) - Minutes of Special Council meeting held on April 30, 2... TOt17iS�11�1 Of Proud Heritage, Exciting Future Monday, April 30, 2012 THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 5:00 p.m. Staff Robin Dunn, Chief P . istrative Officer; Doug Irwin, Director of Present: Corporate Services /C,. 'h; ndria Leigh, Director of Development Services; Tamara ObeE 'Manager Health . Safety, Human Resources Also None. Present: 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC120430 -1 Moved by Lancaster, Seconded by Crawford Be it resolved that the agenda for the Special Council meeting of Monday, April 30, 2012 be received and adopted. 3. DISCLOSURE OF PECUNIARY INTEREST: None. Carried. Page 1 of 3 Page 20 of 190 6b) - Minutes of Special Council meeting held on April 30, 2... Special Council Meeting Minutes — April 30, 2012. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. SC120430 -2 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now go in Closed Session at 5:01 p.m. to discuss • personal matter affecting an identifiable individual. b) Motion to Rise and Report. Motion No. SC120430 -3 Moved by Coutanche, Seconded by Lancaster Carried. Be it resolved that we do now Rise at 5:13 p.m. and Report on the Closed Session Item: 4c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update). Carried. c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. SC120430 -4 Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update - Pay Equity) be received. Carried. The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. SC120430 -5 Moved by Lancaster, Seconded by Crawford Be it resolved that the Confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update) be received. Carried. Page 2 of 3 Page 21 of 190 6b) - Minutes of Special Council meeting held on April 30, 2... Special Council Meeting Minutes — April 30, 2012. 5. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 6. CONFIRMATION BY -LAW: a) By -Law No. 2012 -089 Being a By -Law to Confirm the Proceedings of the Special Council Meeting held on Monday, April 30, 2012. Motion No. SC120430 -6 Moved by Lancaster, Seconded by Crawford Be it resolved that By -Law No. 2012 -089, being a by -law to confirm the proceedings of the Special Council meeting held on Monday, April 30, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 7. ADJOURNMENT: a) Motion to Adjourn. Motion No. SC120430 -7 Moved by Crawford, Seconded by Coutanche Be it resolved that we do now adjourn at 5:14 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 3 of 3 Page 22 of 190 6c) - Minutes of Public Meeting held on April 30, 2012 re: P... %reaulti t !armed Heritage, Exciting Pinion. Monday, April 30, 2012 THE TOWNSHIP OF ORO- MEDONTE PUBLIC MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 6:00 p.m. Staff Present: Robin Dunn, CY, .rninistrative Officer; Andria Leigh, Director of Development Sei e: Janette Teeter, Deputy Clerk; Alan Wiebe, Intermediate Plann: Also Present: Roy Ayranto, George L Krista Watson, Ian & Elizabeth Phibbs, Paul Tschirhart, Nick Reynolds, Kris Menzies, Elroy van Groll, Richard Pernicky, Pascal Monat, Dan Piggott, Matthias Schlaepfer, Valerie Thornton, Dave & Dianne Fowler Deputy Mayor Hough called the meeting to order at 6:00 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 34 and 51, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2011- ZBA -14, and with respect to a proposed Draft Plan of Condominium, Application 2011 - SUB -03, Part of Lot 1, Concession 4 (Oro), Township of Oro- Medonte located south of and fronting onto Horseshoe Valley Road West between Line 3 North and Line 4 North (Skyline Horseshoe Resort Inc.). Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on April 10, 2012 and two signs posted on the subject property on April 10, 2012. The following correspondence was received at the meeting: Helen MacRae, Director, Horseshoe Valley Property Owners Association dated April 26, 2012; Terry Ruffell, President, Horseshoe Valley Property Owners Association dated October 4 and 21, 2011; County of Simcoe dated April 25, 2012. Page 1 of 2 Page 23 of 190 6c) - Minutes of Public Meeting held on April 30, 2012 re: P... Public Meeting Minutes — April 30, 2012. Andria Leigh, Director of Development Services, explained the purpose and effect of the proposed amendment to the zoning by -law and the proposed draft plan of condominium applications. A PowerPoint presentation was presented. The following representatives, on behalf of the applicant, presented an overview: Kris Menzies, MHBC Planning Urban Design & Landscape Architecture; Elroy van Groll, Hicks Partners. A PowerPoint presentation was presented. The following public persons offered verbal comments with respect to the proposed amendment to the zoning by -law and the proposed draft plan of condominium applications: Dianne Fowler, Dave Fowler, Nick Reynolds, Elizabeth Phibbs, Roy Ayranto. The following representatives, on behalf of the applicant, also provided response to the comments: Pascal Monat, Cole Engineering; Richard Pernicky, Cole Engineering; Matthias Schlaepfer, Skyline Investments. Deputy Mayor Hough advised that written submissions will be received at the Township office until May 11, 2012 and that no additional deputations to Council will be permitted with respect to the proposed amendment to the zoning by -law and the proposed draft plan of condominium applications. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments+' or questions, the meeting adjourned at 7:12 p.m. Page 2 of 2 Page 24 of 190 6d) - Minutes of the Oro - Medonte History Association meeting... March 13, 2012 Minutes Oro - Medonte History Association Attendance: Geoffrey Booth; chair, Bruce Wiggins; vice - chair, Allan Howard, Jadeen Henderson, and Sheila Kirkland; secretary. Invited: Shawn Binns Previous Minutes: February 23, 2012 moved by Allan and seconded by Bruce that the minutes are approved as circulated. PASSED. (Correct word spelling of quilt) Old Business 1. OMHA renewal: Shawn Binns highlighted opportunities to improve as follows • Communication • Structures and resources • Larger projects • Artifacts He does need to report back to Council our progress on these items. We discussed the liability for donated items that is becoming an issue and we shouldn't accept items if they can't be looked after. We all agreed we need policies to structure the Association /Committee and assist us in improved functioning. • Policy: Communication Yearly or semi - annual presentation to Council — before budget meeting in the fall would be one. Written guidelines for Council /Staff and us so if anything history related comes up they refer them to us for input and timely response. Identify priorities of the Association /Council. Shawn Binns to send us a policy template for the Township and we will start to address this at next regular meeting. • Preservation Short Term: Shawn may have some space freed up in the building in the near future (Oct/Nov) for storage in a more organized fashion. Long Term: (a) Request a summer student next year to catalogue the collection and (b) prioritize what we have /what we can keep/ and what we shouldn't keep, etc. Page 25 of 190 6d) - Minutes of the Oro - Medonte History Association meeting... It is a priority that the Township complies with the Heritage Act. A list of heritage properties needs compiled as part of that process. 2. War of 1812: Allan spoke with re- enactors and they use a Navy blue with black lapel uniform for the Black Regiment. He will discuss with them training some locals for the Emancipation Day weekend events here at the NHS. Shawn said the Township has pop -up tents we could use. 3. The Township staff will look after the stone and engraving for Loreen Rice -Lucas memorial. New Business 1. African church repairs: We need an historical building engineer to look at the building and make a "facility condition audit ". This should be done every five years. Allan will contact John Britton for advice. 2. A 1947 copy of County committee entitled "Coloured Church & Cemetery in Oro Township" given to Shawn by Graig Stewart. Copies given to the group. 3. Moved by Allan and seconded by Bruce that we do a coffee book of the Rail trail signs and also a small brochure with a forward by Joanna McEwen and Paul Marshall with credit to everyone involved including Tony Packard who did an amazing job with the old photos. Shawn Binns feels we can do it in -house and will explore options. OMHA can do the binding. Sheila/Shawn will speak to Joanna about this. All in agreement. Correspondence 1. Email from Laurentian Student History Association —newly formed and making contacts. Geoff responded. 2. Email from Twp., re: request for May tour of African church. A family wants a tour and Geoff will forward the specific date. 3. Email from Joan Ellis, re: commemorative 1812 flower project locations. Suggest rail trail and NHS site as well. Next meeting: Wednesday April 18, 2012 6pm at the Northway Restaurant Adjourned at 8pm. Respectfully submitted: Sheila Kirkland Page 26 of 190 8a) - 7:00 p.m. Proposed Amendment to the Official Plan and... ui fo�z;�`I['C�, alt l C' Mood !!aims. li.rrl., Ymurr NOTICE OF PUBLIC MEETING FOR PROPOSED AMENDMENT TO THE ZONING BY -LAW OF THE TOWNSHIP OF ORO- MEDONTE 2011 -0 PA- 05/2011 -ZB L -17 TAKE NOTICE that the Council of the Corporation of the Township of Oro - Medonte will hold a Public Meeting on Wednesday, May 9, 2012 at 7:00 p.m. in the Municipal Council Chambers. The purpose of the Public Meeting is to obtain public comments on a proposed Amendment to the Zoning By -law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Official Plan and Zoning By -law Amendments is to amend the designation and zoning of lands described as Part of Lot 20, Concession 11, in the Township of Oro - Medonte. The subject lands are presently designated Agricultural in the Township of Oro - Medonte Official Plan and zoned Agricultural /Rural (A/RU) Zone in the Township's Zoning By -law 97 -95, and are proposed to be redesignated Recreational and rezoned to a Private Recreational Exception (PR* #) Zone. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and /or make written or verbal representation either in support of or in opposition to the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro - Medonte in respect of the proposed Amendment does not make oral submission at the Public Meeting or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro - Medonte in respect to the proposed Official Plan and Zoning By -law Amendments, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to: Township of Oro - Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Official Plan and Zoning By -law Amendments is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro - Medonte Administration Building. For further information, contact the Planning Department at 705 - 487 -2171. DATED at the Township of Oro - Medonte this 19'" day of April, 2012. Andria Leigh, MCIP, RPI'PJ Director of Development Services Page 27 of 190 8a) - 7:00 p.m. Proposed Amendment to the Official Plan and... 2011 -OPA- 05/20111- ZBA -17 (Heidi's RV Campground.) :::i4•Jii +iri +i'i a +i i i`i ii +iii +i•± "J+ +i +e +ii +i. iiyiiy:•:+i +i +i' • Oy++ O+ eyOs0/J+ y+ O+ yO+++ iyOOO'0010ei�00eO +OyOO +l04•eO+D .w ti iy.xx iiyi+iiyi'i xxt. x: +•x ii4 +iyiO4+ x i J ► +� 1 +. � D y� +� 0 i �+ y +� +�+ r s y +p e. p � p �+� i y s� y� +� i p O q� +� i p�+ �. � O+ � +� � i+ i O O+ i+ e+ i+ i i "O O i" i+ i+ 4 y +Q y 0 0 e O 0+ 0 4 0 •0• ++ y + +O + O e+ e O ++ O+ O e+ y+ �++ i" i+ i+ i° i+ i+ i+ i+ i+ i+ i+ i+ i +i +ii +i +i +i +i +� +i "i +i +i +i +i +i +i iii +i +i +i +i!i +i +i +i� ►+ i♦ eeeee ♦ ♦er1 ♦ ♦ ♦Ne+e1N ♦ ♦1eN ♦e ♦e ♦ ♦Ne11 ♦ 1♦♦ ♦ ♦ ♦ ♦e +• + + ♦e ♦ ♦eerel ♦ ♦ ♦r ♦ ♦1te + + ♦♦ ♦rte♦ Ier'� '��+�rvrrvv e-r vs v.�.....w •. :. �..: � "0 O y + � ? 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Page 29 of 190 — . 1 REQUEST FOR DEPUTATION BEFORE COUNCIL/COMMITTEE r i„ r,:p ,r r (Yiv �. 'cil ofttC' Prnr.,d Ilrrilu t, Iirr0fug Furs, Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: Wednesday, May 9, 2012 I am requesting deputation to speak: a) E on my own behalf; or b) x on behalf of a group / organization !association, if b), please state name of group/ organization /association below. MacLaren Art Centre 1 would like to use: III projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Sue -Ellen Boves, Director of Development and Marketing, MacLaren Art Centre Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By -taw. This request is to follow up on an earlier application for Township support of an 80 -page, hardcover book which will feature more than 50 reproductions of paintings of the interiors of historic Oro churches. Painted by Joanna McEwen over a period of 8 years, the paintings capture Oro Medonte's rural fabric and the strong bonds of this community and its proud agricultural, church - centred history. Oro Medonte will be acknowledged as a key supporter of the book, which could serve as a keepsake book for the township as well as serve as a permanent record of the work and its exhibition at the MacLaren. Reason why this presentation is important to Council and to the municipality: The book will reproduce more than fifty paintings of the interiors of Oro Churches, and through that capture some of the best aspects of Oro - Medonte's proud history: the rural fabric, the strong bonds of the community, and the resilient pioneering spirit that informs the work ethic and productivity of today's inhabitants of the township. In other words, proof of the Township's "Proud Heritage, Exciting Future." Date of Request: April 25, 2012 Signature(s) of Speaker(s): _ I -(L' 1 'L- / }'1 Address: MacLaren Art Centre, 37 Mulcaster Street, Barrie, ON M 3M2 Telephone: 705- 720 -1044 ext. 236 Fax:705 -735 -6935 Email: sue.ellen @maclarenart.com Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 29 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Council Meeting Minutes — April 4, 2012. d) • spondence dated March 27, 2012 from Marolyn Morrison, Mayor, Town of Caledo e: Top Aggregate Producing Municipalities of Ontario. Motion No. C12040 Moved by Crawford, Seconded vans Be it resolved 1. That the correspondence dated March 27, 20 om Marolyn Morrison, Mayor, Town of Caledon, re: Top Aggregate Producing Mu :•alities of Ontario (TAPMO) be received. 2. That the Mayor & CAO participate accordingly. 3. And That Mayor Morrison be advised of Council's decision under th- 4 or's signature. ied. e) Correspondence dated March 27, 2012 from Sue -Ellen Boyes, MacLaren Art Centre, re: Application for Grant / Subsidy. Motion No. C120404 -30 Moved by Meyer, Seconded by Hough Be it resolved That the correspondence dated March 27, 2012 from Sue -Ellen Boyes, MacLaren Art Centre, re: Application for Grant / Subsidy be received. Carried. f) espondence dated March 19, 2012 from Kimberley Wilson, re: Request for Exem on from By -Law 2011 -177. Motion No. C12 4 -31 Moved by Evans, Secon Be it resolved 1. That the correspondence dated h 19, 2012 from Kimberley Wilson, re: Request for Exemption from By -Law 2011 -17 received. 2. That an exemption be granted to Kimberl- • Wilson under from By -Law 2011 -177, Canine Control By -law, to harbour more than •ogs without a kennel license. 3. That the four dogs continue to be licensed pursua to the Canine Control By -Law. 4. That Ms. Wilson be advised that the maximum numbe •f dogs permitted at any time under this exemption is four until either the son and his do• elocate or the passing of one of the dogs, whichever occurs first. 5. That should the owners of the dogs contravene any section of the • -nine Control By -Law, this exemption be withdrawn. 6. And That Ms. Wilson be advised of Council's decision under the Director Corporate Services /Clerk's signature. •.. by Crawford Car . Page 16 of 19 • Page 30 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MACLAREN$RTCENTRE March 27, 2012 Harry Hughes Mayor, Township of Oro - Medonte 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes EiVED MAR 1 8 2012 ORO- MEDONTE TOWNSHIP Enclosed please find a grant application from the MacLaren Art Centre requesting funding support for a book publishing project featuring paintings of historic Oro Medonte churches. The works featured in the book are by local artist Joanna McEwen and capture perfectly some of the best aspects of Oro - Medonte's proud history. Joanna's works were featured in a very successful exhibition at the MacLaren entitled Interiors of Place and the book will be a permanent record of the work in that show. We have undertaken an ambitious fundraising campaign to raise the money to print the book, and dozens of individuals, many of them residents of Oro - Medonte, have made contributions. We are looking to the township to help reach the goal. It would be my honour to have an opportunity to come to a council meeting to present the case for funding this book project: I strongly believe that there are concrete and measurable benefits to Oro Medonte in associating the township with this project. I look forward to hearing from you and your colleagues. All best wishes 4 Sue -Ellen Boyes Director of Development 37 Mulcaster Street, Barrie, Ontario, Canada L4M 3M2 T: 705 -721 -9696 F 705- 735 -6935 www.maclarenart.com Page 31 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Proud Heritage, Exciting Future 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name MacLaren Art Centre Address 37 Mulcaster Street City Barrie Prov.ON Postal Code L4M 3M2 Contact Sue -Ellen Boves Telephone 705 - 720 -1044 ext. 236 E -mail sue.ellen @maclarenart.com Fax 705- 735 -6935 PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members Residents If Applicable Geographic Area Date Served Barrie + Simcoe County + Area Formed 1986 (Barrie Gallery Project Outline the mission, purpose and objectives of your organization. The MacLaren Art Centre is the regional public art gallery serving the residents of Barrie, the County of Simcoe and the surrounding area. The Gallery has a permanent collection of 26,600 works of art held in trust for the public and presents a year -round programme of world -class exhibitions, public art projects, education activities and special events. As a cornerstone of culture for the region, the MacLaren is a visual arts centre that adds to the social, intellectual, creative and economic fabric of this community; a central meeting place, a tourism destination and a catalyst for the success and vitality of this region. Page 32 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. The MacLaren is a not - for - profit, registered charitable organization, registration number 133065144RR0001, governed by a volunteer board of community leaders. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: As stated above, the MacLaren is the major public art gallery in the region and serves the Township of Oro - Medonte through programmes at the gallery, in the community and in the schools, including our signature programme in Simcoe County classrooms, VanGo. The MacLaren maintains an active partnership with the Township through the Oro - Medonte Parks and Recreation Department and for the past several years has provided arts programming children and youth at locations in Oro - Medonte. The MacLaren's exhibition and collection programmes also highlight works by artists in this region. For example, a major survey show of paintings by Oro - Medonte artist Joanna McEwen, entitled Interiors of Place, was presented at the MacLaren from November 26 through February 20, 2012, and was organized by MacLaren curator Ben Portis. McEwen's 52 egg- tempera on panel paintings were produced over an eight - year period and document the historic interiors of rural Oro - Medonte churches. Joanna McEwen lives in Moonstone, Ontario. She is a practicing studio artist, educator, and historian and a graduate of Queen's and York Universities (BA, BFA, BEd) and Norwich University, Vermont (MFA). Her artworks are in collections across the country. McEwen's practice focuses on making pictorial records of the Simcoe County region, for which she is well -known and greatly admired. Her work exemplifies her commitment to preserving and celebrating the area's history and culture. # of individuals served: The MacLaren reaches more than 56,000 people each year through its programmes, including 21,000 children and youth. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: $4000 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). This request is to support the publication of an 80 -page, hardcover book documenting the artworks in Interiors of Place. It will be published by the MacLaren Art Centre and will feature full -size colour reproductions of each of the 52 paintings by Joanna McEwen and essays by writer Andrea Curtis, the artist and the curator. McEwen's intimately - scaled paintings document the historic churches that dotted the countryside of Oro - Medonte Township.While her paintings are closely observed testimonies of social networks yielding to time and change, they also capture Oro Medonte's rural fabric, the strong bonds of this community and its proud agricultural, church - centred history. Page 33 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Where possible, the MacLaren produces publications to document its exhibitions, but a targeted campaign is required to raise funds for major books. We have received 43 donations from individuals to date, but we still need an additional $4000 to meet our goal and publish the book. The financial support of Township of Oro Medonte is essential to meeting this goal. The Township of Oro Medonte will be acknowledged in this book as a key supporter. This book will serve as a keepsake and a permanent record of the exhibition and of the history of this region. The paintings are currently being photographed. The essays are complete. Design of the book will begin April 2. The anticipated release date is June 1, 2012. A public book launch will take place in June, preceded by a private reception for the book sponsors. A print run of 1000 copies is planned; 200 complimentary copies will be disseminated to art galleries and libraries across Canada, serving as a valuable resource on the artist and the region. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). None. Previous grants /subsidies from the Township? None. Amount Requested: Year of Request: Amount Approved: _ Year of Approval: PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S) Date: Name & Position F (04-, �> ?iv Il�� G (1 " 2Y �U ec�7 . e ��v P - Date: /e/(rl -vv/k, 227 2° / Name & Position For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. [attached Appenix A] Page 34 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... 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N@ 0 O CD O C .O @ (a 't CO ti (� @ ._ f6 @ O CO C 7 ' ~ £ @ a) t ' G C c m' >UF= (nU(iQ a) :3� o�'m�mmUO¢Q a EEO 00 c0 20 (a X 'O N — > 'i 'O 0 0 D L O y O WWW 0' 0 aEULLLL 0 C u. a` Page 35 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Ts O O 1 N } W .1 ao N O DODO O 000 0 000 O (')O o —o (y) O 0 O V' LC) 0 O N I� N O cdc'7 O O co co M O O — N O O O O 0 d• co O O OD M M N 1') N O O c-i V c 0 -a o m To .0- o m E ooE' • o 1- c_ Q O c m > m 0 2 m o t, d n rn@ U L R 0 O 2 0 2 1,616,720.85 1,786,567.78 1,832,693.44 TOTAL REVENUE (A) Page 36 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... NU) CD OD V CD0 CIO) CD C O 0) CV N 7t O V N 0)0000 N 0) CD,- T- N CO O 0) O) R co 01 CO 10 N ID 00 0 0) Cn If) CO U) 0 CD ON ''CO O ONCO V NNN N W V O(DO NMO CO'' '• N N Y- 0) O N Cn N (O CD 0 0 0 N O O CO O Ns CO 0) OID. CD CD CO O�CO10(0 N'• OM 0) .1 0) • '' 0ON CD 6 C7 (O .-:MN R V:- (D 6- I- m 6 Oh 04 r T- 0) N CD NN •- NT- NNY- (0N CO'' co OONN0) Al CO N Tf O CO CO CD CD NO)00 CO CO. NO MNOO U)COO C') ?N CD0000)0(1(0 ONCMU) . . . . _Mnr WU) N0000NNO NNU) ( 0) N W NNCOCD V COO) N0) NCO CO N MO O O F- 0)CO Ns CO CD 00 NM *TN Ns 0) aO OD CO NNNNNNr a1 CO CON CD 00 COO O (0O r-- o) 0) N m W V O0) - O U) 0 00)) { e- .- '- .- O) N N T- N . 07 � .- 00 O'' O CO O OIL OODDN W 1000(4 000(00000) N CO C4 CO . r. • CO O(0 O 0)O A CD NO O OCOO N CDCO(OT- O 0) 01 CO NN- C4 NN CO NCCO N U) CO N N(0 N CO O (O N co (D `r W r s- 0') TT N N N N r N r N{ y-- • I4) 00 000000 COO ''000000000 0000 N N 0 0 0 0 0 0 N W O '- 0 0 0 0 0 0 0 0 0 go d) V 6 U) O Oni 6 C0O 000 00 0 0 0 O N 0 (0 O O MO) CO N CO CD CO CO Yr CO O 00 00 CD LO IOM CO U) U) (0 0)0(4(00)0)0) 0) CD OD 00 ON CO CV D1ti N ((>M v NON 6) (0N ON 40(0 000)0 O0 , �' CV CO 0) NN N. Nit NCV r U) W N O U) 0) 0- 1,751,748.99 '0 0) 0 00 co 0) (0 c W 0_ X 0) c O V 7 2 M c1 d (0 `) m c c c N a 0. CO (n E c 0) C N .0 m 0) CO 'y (0 (fl r •y m • N d o N W co 't` CD E N@ '(0 F co aNi �'c no_ c _ c u -at o ca a (n 0 W • @ o �... x c mQ a o o .� a) I- O 0 7 4% o Z + IX @ O N O >( 'w0- m LL O F- N ,.. @ c (L 0, m N W .0 H >9- 126Ea_W (n0E W @rn.- . „,. o and d 0. G W@ c c t o c ' E 2 c •C N m L -v @ E 0- ,19)-071 O c) 0 X 0 (6 -1 W 0 Z E- U)EI -LiS' >C)1 -VO'v E mi-000Ca0OJ =a0W(n0ti< a W iii y6 X a) it' x -O' o IP o m 0 W O O W W O O L.. CC 1- (/) Page 37 of 190 9a) - Sue-Ellen Boyes, Director of Development and Marketing... Mac Laren Art Centre Financial Statements For the year ended December 31, 2010 Page 38 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Financial Statements For the year ended December 31, 2010 Contents Independent Auditor's Report 2 - 3 Financial Statements Balance Sheet Statement of Operations Statement of Changes in Net Assets Statement of Cash Flows Summary of Significant Accounting Policies Notes to Financial Statements 4 5 6 7 8 -11 12.22 Page 39 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Tel: 705 726 6331 Fax: 705 722 6588 www. bdo. ca 800 Canada LLP 300 Lakeshore Drive, Suite 300 Barrie ON L4N OB4 Canada Independent Auditor's Report To the Members of the MacLaren Art Centre We have audited the accompanying financial statements of the MacLaren Art Centre, which comprise the balance sheet as at December 31, 2010, and the statements of operations, changes in net assets and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian generally accepted accounting principles, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. in making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. ODD Canada LLP, a Canadian limited liability partnership. is a member or L'D0 international Limiters. a UK company limited by guarantee. and (wins pail of de intorr aUonal 600 network or Independent member firm;. Page 40 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Basis for Qualified Opinion In common with many charitable organizations, the Maclaren Art Centre derives revenue from donations and fundraising, the completeness of which is not susceptible to satisfactory audit evidence. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the MacLaren Art Centre and we were not able to determine whether any adjustments might be necessary to donation and fundraising revenues, excess of revenues over expenses, assets and fund balances . Qualified Opinion in our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present fairly, in all material respects, the financial position of the MacLaren Art Centre as at December 31, 2010, and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. Unaudited Information We have not audited, reviewed or otherwise attempted to verify the accuracy or completeness of the schedules on pages 20 and 21 of the Art Centre's financial statements. 8b 6 dd AL P Chartered Accountants, Licensed Public Accountants Barrie, Ontario March 23, 2011 The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. 3 Page 41 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... December 31 MacLaren Art Centre Balance Sheet 2010 2009 General Capital Fund Asset Fund Total Total Assets Current Cash - general fund (note 1) Accounts receivable Inventory Prepaid expenses (note 2) Long -term investment (note 10) Capital assets (note 3) Permanent Collection (note 6) $ 128,584 $ $ 128,584 $ 109,401 63,174 63,174 50,614 29,680 29,680 21,264 138,249 138,249 161,283 359,687 359,687 342,562 39,909 - 39,909 4,103,746 4,103,746 100 100 39,909 4,370,881 100 $ 399,696 $ 4,103,746 $ 4,503,442 $ 4,753,452 Liabilities and Fund Balances Current Accounts payable and accrued liabilities $ 206,641 $ Deferred revenue 193,374 400,015 Long -Term Restructured liabilities (notes 4 and 12) Commitments (notes 5 and 7) Contingency (note 16) Fund Balances (note 12) Unrestricted Invested in capital assets (note 8) - $ 206,641 $ 9,000 202,374 9,000 409,015 1,398,499 2,954,664 4,353,163 198,190 217,143 415,333 4,353,163 (1,398,818) 1,140,082 (1,398,818) 1,140,082 $ 399,696 $ 4,103,746 (1,398,818) 1,140,082 (258,736) $ 4,503,442 $ On behalf of the Board: 1 �-- - Director The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. (1,419,261) 1,404,217 (15,044) 4,753,452 Director 4 Page 42 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Statement of Operations For the year ended December 31 General Capital Asset Fund Fund 2010 2009 Revenue Grants - Canada Council - Federal - other - Municipal - Ontario Arts Council - Other Collection support Donations and fundraising Education program fees Memberships Retail operations Expenses Collection (note 13) Communications and public relations Education (note 14) Exhibition (note 15) Fundraising General Restructuring expense (note 4) Retail operations Professional fees Wages, benefits, travel and contracts Excess of revenue over expenses before amortization Amortization of capital assets $ 85,000 $ 8,610 115,000 142,000 67,522 7,309 742,504 139,853 41,011 364,058 1,712,867 $ 85,000 $ 64,000 8,610 10,238 115,000 104,000 142,000 138,000 67,522 60,289 7,309 12,800 3,000 745,504 728,188 139,853 122,144 41,011 44,222 364,058 332,840 3,000 1,715,867 1,616,721 49,762 14,389 42,544 170,663 312,893 65,014 25,000 175,200 18,700 799,345 49,762 30,070 14,389 23,624 42,544 42,431 170,663 121,941 312,893 316,538 65,014 62,587 25,000 25,000 175,200 166,268 18,700 14,200 799,345 754,525 1,673,510 1,673,510 1,557,184 39,357 3,000 (286,049) 42,357 59,537 (286,049) (284,080) Excess of revenue over expenses (expenses over revenue) for the year $ 39,357 (283,049) $ (243,692) $ (224,543) The accompanying summary of significant accounting policies and notes are an integral part of these financial statements, 5 Page 43 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Statement of Changes in Net Assets For the year ended December 31 Balance, beginning of year Excess of revenues over expenses (expenses over revenues) for the year Interfund transfer - equipment additions Balance, end of year Invested Unrestricted in capital assets (note 8) $ (1,419,261) $ 1,404,217 $ 39,357 (283,049) (18,914) 18,914 2010 2009 Total Total (15,044) $ 209,499 (243,692) (224,543) $ (1,398,818) $ 1,140,082 $ (258,736) $ The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. (15,044) 6 Page 44 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... For the year ended December 31 MacLaren Art Centre Statement of Cash Flows 2010 2009 Cash flows from operating activities Excess of revenue over expenses for the year Changes in non -cash working capital balances Accounts receivable Inventory Prepaid expenses Accounts payable Deferred revenue $ 39,357 $ 56,537 (12,560) 2,145 (8,415) 2,894 23,034 24,764 8,451 1,430 (11,771) 30,056 38,096 117,826 Cash flows from financing activities Repayment of bank loan (20,000) Interfund transfer (18,914) 92 (18,914) (19,908) Net change in cash during the year Cash, beginning of year Cash, end of year 19,183 97,918 109,401 11,483 128,584 $ 109,401 Cash aid for interest 183 $ 788 The accompanying summary of significant accounting policies and notes are an integral part of these financial statements. 7 Page 45 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Summary of Significant Accounting Policies December 31, 2010 Nature of Business Use of Estimates Basis of Accounting The MacLaren Art Centre is incorporated without share capital under the Corporations Act (Ontario) as a charitable organization. The Art Centre is a registered charity under the Income Tax Act (Canada) and is exempt from income tax and may issue income tax receipts to donors. The Art Centre is principally involved in the operation of a public art gallery and relies on financial assistance from all Levels of government to achieve a sustainable level of operations. The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. The principal estimates used in the preparation of these financial statements are the determination of the allowance for doubtful accounts, inventory obsolescence and estimated useful life and valuation of capital assets. Actual results could differ from managements best estimates as additional information becomes available in the future. These financial statements were prepared using the accrual basis of accounting. The accrual basis recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. Fund Accounting The Art Centre follows the restricted fund method of accounting for contributions. The General Fund reports the assets, liabilities, revenues and expenditures for the Art Centre's program delivery and administrative activities. This fund reports unrestricted resources, restricted operating grants and internally restricted amounts. The Capital Asset Fund reports the assets, liabilities, revenues and expenses related to the Art Centre's capital assets. a Page 46 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Summary of Significant Accounting Policies December 31, 2010 Inventory Capital Assets Revenue Recognition Goods held for resate are valued at the tower of cost and net realizable value and accounted for on a first -in, first -out basis. Net realizable value has been determined using the current retail price. Purchased capital assets are recorded at cost tess accumulated amortization. Contributed capital assets are recorded at fair value at the date of contribution less accumulated amortization. Capital assets are amortized over their useful Lives on a straight line basis as follows: Leasehold improvements - 25 years Furniture and fixtures - 5 years Cornputer equipment - 5 years Amortization expense is reported in the Capital Asset Fund. Restricted contributions related to capital assets and the building campaign are recognized as revenue of the Capital Asset Fund. All other restricted contributions are recognized as revenue of the General Fund in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue of the General Fund. Contributions are recognized as revenue in the year received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Revenues from membership fees are recognized in the period received. Revenues from program fees are recognized in the period the service is provided. Revenue from retail operations is recognized at the time of sale. Externally restricted contributions are recognized as revenue in the year in which the related expenses are recognized. 9 Page 47 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Summary of Significant Accounting Policies December 31, 2010 Donated Materials and Services Contributions of materials, excluding the Art Centre's collection, are not recognized in the financial statements due to the inherent difficulty in determining their fair market value. Recognition of Pledges Permanent Collection Impairment of Long Lived Assets Contributed services are not recognized in the financial statements due to the inherent difficulty in valuing the time of volunteers. Due to the uncertainty of the coltectibility of pledges, the Art Centre recognizes only those pledges which have been received. In conformity with Canadian generally accepted accounting policies followed by art galleries, the value of the Permanent Collection has been excluded from the balance sheet, except for a nominal value of one hundred dollars. However, the disbursements for purchased additions are reflected at cost in the statement of operations and fund balances for the general fund. Assets are tested for recoverability whenever events or changes in circumstances indicate that its carrying amount may not be fully recoverable. The Art Centre monitors the recoverability of long -lived assets, based on factors such as current market value, future asset utilization, business climate and future undiscounted cash flows expected to result from the use of the related assets. The Art Centre's policy is to record an impairment loss in the period when it is determined that the carrying amount of the asset may not be recoverable. The impairment loss is calculated as the amount by which the carrying amount of the asset exceeds the undiscounted estimate of future cash flows from the asset. 10 Page 48 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... SMISAIIIMREIRABlip December 31, 2010 IIIMPOIMISIMISERSOMP MacLaren Art Centre Summary of Significant Accounting Policies Financial Instruments The Art Centre classifies its financial instruments into one of the following categories based on the purpose for which the asset was acquired. The Art Centre's accounting policy for each category is as follows: Assets or liabilities held- for - trading Financial instruments classified as assets or liabilities held for trading are reported at fair value at each balance sheet date and any change in fair value is recognized in the statement of operations in the period the change occurs. Transaction costs are expensed as incurred. The Art Centre has classified its cash as held - for - trading Loans and receivables, and other financial liabilities Financial instruments classified as loans and receivables, and other financial Liabilities are carried at cost using the effective interest rate method. Interest income or expense is included in the operating statement over the expected life of the instrument. Transaction costs are expensed when incurred. Accounts receivable have been classified as Loans and receivables. Accounts payable and accrued liabilities and restructured liabilities have been classified as other financial liabilities. Available - for -Sale Financial instruments classified as available- for -sale are recorded at fair value at each balance sheet date and any change in the fair value is recognized as revenue in the period in which the change occurs. Securities that are classified as avaitable- for -sale and have no quoted market price in an active market are carried at cost. Available -for -sate securities are written down to fair value, with the impairment recognized in operations, when it is necessary to reflect an other- than - temporary impairment. Transaction costs related to avaitable- for -sate investments are expensed as incurred. Unrealised holding gains or losses related to available - for -sale investments are excluded from operating income and are included in revenue during the year. The Art Centre's investment in the Ontario Arts Councit Foundation is classified as available- for -sale. Alt transactions related to financial instruments are recorded on a trade date basis. S9 Page 49 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Notes to Financial Statements December 31, 2010 1. Cash The Art Centre's bank accounts are held at one chartered bank. The bank accounts earn interest at a variable rate dependent on the monthly minimum balances. 2. Prepaid Expenses Under the terms of the restructuring agreement entered into in 2006 (note 4), the Art Centre is required to pay $250,000 over the 10 years to the Proposal trustee. Of this total, $200,000 has been paid to date. The Art Centre charges $25,000 to operations each year as a restructuring cost in general expenses. Therefore a total of $125,000 (2009 - $150,000) is reflected in the prepaid expenses and $50,000 (2009 - $75,000) in accrued liabilities at December 31, 2010. 3. Capital Assets 2010 2009 Accumulated Accumulated Cost Amortization Cost Amortization Leasehold improvements $ 6,421,645 Furniture and fixtures 393,999 Computer equipment 126,104 6,941, 748 $ 2,375,391 $ 6,421,645 $ 2,118,525 357,343 384,007 335,827 105,268 117,182 97,601 $ 2,838,002 $ 6,922,834 5 2,551,953 Net book value $ 4,103,746 $ 4,370,881 During the year, purchases of equipment amounted to 518,914 (2009 - 515,047) which were paid for by cash. 12 Page 50 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Notes to Financial Statements December 31, 2010 4. Restructured Liabilities On April 19, 2006, the Art Centre filed a Proposal under subsection 50.4(1) of the Bankruptcy and Insolvency Act and on June 20, 2006 an order from the Ontario Superior Court of Justice was issued granting the Art Centre creditor protection. The order provided for a stay period and this action was taken by the Art Centre with a view to restructuring its affairs and is designed to mitigate adverse consequences for the creditors in the face of cash flow shortages and other difficulties. The restructured liabilities consist of : Unsecured creditors Secured creditor - Capital loan payable to the City of Barrie $ 1,398,499 2,954,664 $ 4,353,163 The terms of the Proposal call for the Art Centre to fund up to $4,700,000 to June 20, 2016 by: 1) The assignment of royalty payments to the Proposal trustee pursuant to an agreement with a third party. There have been no payments to date. 2) The payment by the Art Centre, commencing December 31, 2006 and each year thereafter to December 31, 2016, an amount of $25,000 (note 2) unless full payment of the $4,700,000 has been made. Under the Bankruptcy and Insolvency Act amounts are paid in the following order: 1) Trustee's fees and expenses, 2) Claims at March 21, 2006 under section 224 of the Income Tax Act, 3) Secured creditors, being the TO Bank as the first position secured creditor and the City of Barrie as the second position secured creditor, 4) Preferred creditors and 5) Unsecured creditors. As at June 20, 2016, the remaining balance of the restructured liabilities, if any, will be transferred to the corresponding fund balance. in addition, the Proposal calls for the annual reduction of the Art Centre's tine of credit with the bank by $25,000 per year until the balance is reduced to $100,000 (note 9). The fair value of the restructured Liabilities could not be reasonably determined as there is no comparable market data for these amounts. 13 Page 51 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Notes to Financial Statements December 31, 2010 5. Commitments The Art Centre has entered into operating leases for its office equipment. The minimum annual lease payments for the next fiscal year are $6,360. 6. Permanent Collection Beginning with the 1987 donation of Ron Baird's Spirit Catcher, the Permanent Collection of the MacLaren Art Centre is now comprised of over 26,000 works of art that have been acquired through donations and purchases. The Art Centre strives to create a public collection that exemplifies the breadth, diversity and quality of the visual arts. The Permanent Collection includes historical and contemporary paintings, sculpture, drawings, prints, photographs and mixed media works, both Canadian and International. The Art Centre Permanent Collections are held in public trust and may not be treated as a realizable asset. Money or compensation received from the de- accessioning and disposal of objects and specimens from an art collection should be used solely for the benefit of the Permanent Collection and for additional acquisitions for that Permanent Collection. 7. Facility The Land and building is owned by The Corporation of the City of Barrie and the Art Centre has a 25 year lease expiring December 30, 2023, with a renewal option for a further 25 years for the use of these premises. Annual lease payments are $1. In March 2006, The Corporation of the City of Barrie assumed responsibility for all operating costs for the land and building retroactive to January 1, 2006. 14 Page 52 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Notes to Financial Statements December 31, 2010 8. Investment in Capital Assets (a) Investment in capital assets is calculated as follows: Capital assets Amounts financed by: Restructured Liability - Payable to the City of Barrie (2,954,664) (2,954,664) Deferred Revenue related to capital assets (9,000) (12,000) 2010 2009 $ 4,103,746 $ 4,370,881 $ 1,140082 $ 1,404,217 (b) Net change in investment in capital assets is calculated as follows: Additions to equipment $ 18,914 $ 15,047 Amortization (286,049) (284,080) Change in cash (139) Grant received to fund additions to equipment (15,000) Grant income recognized 3,000 3,000 9. Bank Loan At December 31, 2010, The Art Centre had a borrowing limit of $175,000 with TD Canada Trust, all of which was unused. The loan is secured by a general security agreement, bears interest at prime plus 1.75 %, and is due on demand. The agreement governing the operating loan facility contains certain covenants regarding i) deadlines for the preparation of audited financial statements and ii) loan balance repayments. Under the terms of the restructuring plan (note 4), the maximum amount available under the loan facility witl be reduced by 525,000 per year commencing January 1, 2007 until the loan facility is $100,000. 15 Page 53 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... REM MacLaren Art Centre Notes to Financial Statements December 31, 2010 10. Long -term Investment The Art Centre has invested funds with the Ontario Arts Council Foundation. These funds are invested by the Foundation in a pooled investment fund under the Ontario Arts Endowment Program. Ontario Arts Council Foundation, at cost 2010 2009 $ 39,909 $ 39,909 Fair values to approximate carrying value. The Ontario Arts Council Foundation holds a mix of investmets funds as follows: 2010 2009 Cash and cash equivalents 4% 1% Canadian equities 21% 24% Foriegn equities 40% 38% Fixed income securities 35% 37% 100% 100% 16 Page 54 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Notes to Financial Statements December 31, 2010 11. Financial Instruments The Art Centre carries various forms of financial instruments. Unless otherwise noted, it is managements opinion that the Art Centre is not exposed to currency risk arising from these financial instruments. a) Fair Values The fair value of a financial instrument is the amount of consideration that would be agreed upon in an arm's length transaction between knowledgeable, witting parties who are under no compulsion to act. Fair values are determined by reference to quoted bid or asking prices as appropriate, in the most advantageous active market for that instrument to which the Art Centre has immediate access. Cash, accounts receivable, bank loan and accounts payable and accrued liabilities are reported at their fair value on the balance sheet. The fair values are the same as the carrying values due to their short -term nature. The fair values of the long -term investment and restructured liabilities are disclosed in the respective notes to the financial statements. b) Risks Arising from Financial Instruments i) Credit Risk The Art Centre is subject to credit risk because significant cash and cash equivalents are held at one major financial institution. ii) Interest Rate Risk As the Art Centre's operating loan facility bears interest at a variable rate, it is subject to interest rate risk through fluctuations in the bank's prime interest rate. 17 Page 55 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Notes to Financial Statements December 31, 2010 12. Capital Disclosures For its own purposes, the Art Centre defines capital as the sum of interest bearing short and long term borrowings, net assets invested in capital assets and unrestricted net assets. The Art Centre is subject to externally imposed requirements on capital related to capital assets and bank loan. The Art Centre's capital is calculated as follows: 2010 2009 Unrestricted net assets excluding bank loan disclosed above $ (1,398,818) 5 (1,419,261) Net assets invested in capital assets 1,140,082 1,404,217 Total capita! (deficiency) $ (258,736) $ (15,044) The Art Centre's objectives when managing capital are to generally match the structure of its capital to the underlying nature and term of the assets being financed, and to hold sufficient unrestricted net assets to enable it to withstand negative unexpected financial events, in order to maintain stability of the financial structure. The Art Centre seeks to maintain sufficient liquidity and short -term borrowing capacity to enable it to meet its obligations as they become due. The Art Centre's ability to realize its assets and discharge its liabilities depends on continued support from members, funding agencies, and public campaigns. Management has prepared a budget that anticipates raising the revenue to meet its operating expenses and other obligations and is confident of obtaining the necessary funding required to continue operations. In addition, management has focused on improving the working capital deficit and eliminating the bank loan (note 9) which it has accomplished with success. It is through management's continued efforts and the debt restructuring which occurred in 2006 (note 4) that the general fund has shown a surplus for the past five years and a surplus in the capital fund prior to the adjustment for amortization, a non -cash expense. 18 Page 56 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Notes to Financial Statements December 31, 2010 13. Collection Expenses 2010 2009 Acquisitions $ 19,600 $ Conservation and Framing 6,076 1,986 Insurance 13,254 13,254 Storage and Shipping 7,886 8,249 Research and Documentation 1,323 6,069 Other Collection Expenses 1,623 512 $ 49,762 $ 30,070 14. Education Expenses 2010 2009 Artist Fees (not included in wages) $ 4,784 $ 5,218 Materials and Supplies 23,288 23,401 Advertising and Promotion 6,353 6,207 Outreach 8,119 7,605 $ 42,544 $ 42 431 15. Exhibition Expenses 2010 2009 Artist Fees (not included in wages) $ 36,290 $ 28,318 Other Professional Fees 36,876 12,332 Research and Travel 6,493 2,294 Exhibition Fees 5,000 8,807 Presentation 28,027 26,231 Documentation and Publication 48,869 33,330 Advertising and Promotion 9,108 10,629 $ 170,663 $ 121,941 19 Page 57 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... December 31, 2010 MacLaren Art Centre Notes to Financial Statements 16. Contingency During the year, the Art Centre was named in a statement of claim by third parties relating to damage to artwork that is alleged to be the liability of the Art Centre. The claim has been referred to the Art Centre's insurer. Management believes that the claim is without merit and that no liability will be incurred. 17. Comparative Amounts Certain comparative amounts presented in the financial statements have been reclassified to conform to the current year's presentation. 20 Page 58 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Schedule of Operations for the Canadian Arts Data /Donnees sur les arts au Canada (Unaudited) For the year ended December 31 2010 2009 Earned Revenues Admission Fees genera( Workshops and classes Memberships Retail operations Facility rental Net Investment Income Net investment income $ 4,563 $ 4,904 60,392 66,850 79,461 55,294 12,161 13,147 321,734 284,424 42,324 48,416 520,635 473,035 324 888 Private Sector Revenue Donations - individual $ 115,386 $ 104,194 Donations - corporate 34,813 44,032 Corporate sponsorships - general - 1,250 Corporate sponsorships - specific 56,300 39,518 Fundraising 567,277 574,277 773,776 763,271 Public Sector Revenue Canada Council for the Arts $ 85,000 $ 64,000 Federal - other 8,610 10,238 Ontario Arts Council 142,000 138,000 Provincial - other 42,302 33,159 Provincial - foundation 3,000 3,000 Municipal 140,220 131,130 421,132 379,527 Total Revenue $ 1,715,867 $ 1,616,721 21 Page 59 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MacLaren Art Centre Schedule of Operations for the Canadian Arts Data /Donnees sur les arts au Canada, Page 2 (Unaudited) For the year ended December 31 Artistic Expenses and Salaries Artists fees and artistic salaries Production and technical services professional fees Exhibition, programming and special projects Professional development Catalogue and documentation Collections management Education Operating Expenses and Salaries Facility operating salaries General facility expenses Collection storage fees Marketing and communications salaries Marketing production fees Fundraising salaries Fundraising events Other fundraising expenses Administrative salaries Administrative professional fees Other administrative expenses Total expenses 2010 2009 Excess of revenues over expenses before amortization $ 338,517 4,790 59,289 5,796 59,505 41,639 42,377 551,913 $ 288,782 3,997 50,426 5,803 47,783 21,722 42,314 460,827 $ 38,019 332,106 7,873 40,925 5,225 56,906 299,005 13,615 222,488 43,699 61,736 1,121,597 $ 37,644 306,330 8,152 32,344 8,205 64,032 299,232 17,277 222,379 39,200 61,562 1,096,357 1,673,510 1,557,184 42,357 $ 59,537 22. Page 60 of 190 9a) - Sue-Ellen Boyes, Director of Development and Marketing... MacLarerl Art Centre Statement of Operations For the year ended December 31 General Capital Asset Fund Fund 2010 2009 Revenue Grants - Canada Council - Federal - other - Municipal - Ontario Arts Council - Other Collection support Donations and fundraising Education program fees Memberships Retail operations Expenses Collection (note 13) Communications and pubic relations Education (note 14) Exhibition (note 15) Fundraising General Restructuring expense (note 4) Retail operations Professional fees Wages, benefits, travel and contracts Excess of revenue over expenses before amortization $ 85,000 8,610 115,000 142,000 67,522 7,309 742,504 139,853 41,011 364,058 1,712,867 - $ 85,000 S 64,000 8,610 10,238 115,000 104,000 142,000 138,000 67,522 60,289 7,309 12,800 3,000 745,504 728,188 139,853 122,144 41,011 44,222 364,058 332,840 3,000 1,715,867 1,616,721 49,762 14,389 42,544 170,663 312,893 65,014 25,000 175,200 18, 700 799,345 49,762 30,070 14,389 23,624 42,544 42,431 170,663 121,941 312,893 316,538 65,014 62,587 25,000 25,000 175,200 166,268 18,700 14,200 799,345 754,525 1,673,510 1,673,510 1,557,184 39,357 3,000 42,357 59,537 Page 61 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... MaeLaren Art Centre Request for Council Support of The Churches of Oro This request is for support to publish an 80 -page hardcover book that features 52 colour images of the interiors of historic Oro churches. Documented over a period of eight years, the images capture Oro - Medonte's rural fabric and strong spiritual foundation, while the book's essays highlight the communities and the people who built and maintained these churches and their congregations. The book pays tribute to the strong bonds of this community and its proud agricultural, church - centred history. Oro- Medonte will be acknowledged as a key supporter of the book, which will serve as a keepsake, and a permanent record of the people and history of this area. Rationale Since the mid - seventies, the Township has encouraged and supported a wide range of historical publications as well as a number of " grassroots" historical initiatives. This book will add another facet to the historical legacy of Oro - Medonte, alongside books by Tim Crawford, Mary Garbutt, Loreen Rice Lucas, Joanna McEwen, Walter Hutchinson, and others whose published works are highlighted on the Township web site. The MacLaren believes that supporting the publication of The Churches of Oro is in line with the Township's practice and precedent of supporting initiatives that record in perpetuity the history of the area. Specifically, The Churches of Oro records in detail the interiors of these historic rural churches through 52 egg tempera paintings by local artist Joanna McEwen. Collectively, these paintings are testimonies to a bygone era and enduring portraits of a vanishing regional history; yielding to the inevitable passages of time, of change and of belief, many of the churches have closed since these portraits were made. At the centre, this book honours the people that supported these churches, and in particular the women, who worked so diligently to keep their faith and strengthen their communities. The book features essays by author Joanna McEwen, as well as by Ben Fortis and Andrea Curtis, including one which explains settlement patterns, and another that focuses on the church congregants. This book is the outcome of nearly a decade of work, observation and creativity. It is a unique addition to the archival history of Oro - Medonte. The book will be designed by Barrie -based graphic designer Claudine Benoit and printed locally by Kempenfelt Graphics. The Township's economic development strategy identified Oro - Medonte's rural fabric, sense of community and community history as defining characteristics and key assets: The Churches of Oro speaks to all three of these. The MacLaren will distribute the book nationally to libraries and other educational and cultural institutions, providing an excellent opportunity for the Township of Oro - Medonte to draw attention to the area and to its partnership with the MacLaren. Funding partners include the MacLaren Art Centre and the 58 individuals who have made personal donations in support of the book project. The Township of Oro - Medonte will be recognized as a leading supporter of the project, with named and logo recognition in the book. Page 62 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... IVIACLAREN/IRTCENTRE About the MacLaren Art Centre The MacLaren Art Centre is the major public art gallery in Central Ontario, serving the residents of Barrie, the County of Simcoe and the surrounding area. The Gallery has a Permanent Collection of over 26,600 works of art held in trust for the public and presents a year -round programme of innovative, world -class exhibitions, public art projects, art education activities and special events. The MacLaren is housed in a 24,000 square -foot award - winning building. This architectural landmark in downtown Barrie combines a renovated 1917 Carnegie library and a contemporary addition by Siamak Hariri of Hariri Pontarini Architects. The complex includes multiple galleries, an education centre, a sculpture courtyard, cafe, gift shop and framing department. As the cornerstone of culture for Barrie, the MacLaren is a central meeting place and a cultural hub of activities for residents in the city, a partner to many community organizations, a tourist destination for visitors from across the province, and an economic driver and catalyst for downtown revitalization. The MacLaren Art Centre engages over 56,000 people each year through its programmes at the gallery, in the schools and in the community, including 21,000 children and youth. The Gallery is committed to building a vibrant, healthy and creative community. Its education department offers art appreciation activities for all ages, interests and abilities, including: lectures, panels, artist talks and gallery tours that illuminate the exhibitions; and seasonal art classes for children, youth, adults and families. The MacLaren Art Centre is a not -for profit charitable organization (Charitable Registration Number 133065144RR0001) incorporated in 1986 and governed by a volunteer board of community leaders. The MacLaren has eleven full -time staff and seven part -time staff, thirteen artist instructors and 225 active volunteers. The Gallery receives annual operating grants from the City of Barrie, the Ontario Art Council and the Canada Council for the Arts. In 2011, the support from these and other government agencies represented 23% of the MacLaren's annual revenues, while 29% of gross revenues came from self - generated sources (the cafe, catering, facility rentals, retail, art leasing and fees for programmes and services). The balance, 48 %, came through the generous support of: individuals, local businesses and community organizations. Despite the recent economic climate, the MacLaren has maintained a balanced operating budget. The MacLaren is open to the public seven days week, excluding statutory holidays. Admission is by voluntary donation. The building is wheel chair accessible. There is ample parking nearby. www.maclarenart.com Page 63 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 64 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 65 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 66 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 67 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 68 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 69 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 70 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... i it i I • `R r 4jH ''''tw If ' _ r f; !/ i ✓' 4 ../ ' ., s,.. a Vi- j. <,,,,,%,............. Craighurst Presbyterian, "Frances" Page 71 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Hawkestone United Page 72 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 73 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 74 of 190 9a) - Sue -Ellen Boyes, Director of Development and Marketing... Page 75 of 190 10a) - Report No. F12012 -12, Paul Gravelle, Director of Fina... REPORT Proud Heritage, Exciting Future Report No. FI 2012 -12 To: Council Prepared By: Janice MacDonald Meeting Date: May 9, 2012 Subject: Statement of Accounts — April 30, 2012 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only X It is recommended that: 1. Report No. FI 2012 -12 be received for information only. 2. The accounts for the month of April 2012 totalling are received. $ 1,477,878.30 BACKGROUND: Following is the statement of accounts for the month of April. Cheque Registers: Batch No. Date Amount AC00703 April 04, 2012 341,045.86 AC00704 April 11, 2012 557,753.48 AC00705 April 18, 2012 173,624.13 AQ00502 April 24, 2012 18,703.56 AC00706 April 25, 2012 135,320.75 $ 1,226,447.78 FINANCE Report No. FI 2012 -11 April 11, 2012 Page 1 of 3 Page 76 of 190 10a) - Report No. F12012 -12, Paul Gravelle, Director of Fina... Payroll PR00670 April 07, 2012 120,088.87 PR00674 April 21, 2012 121,948.68 Credit Card Registers: AE00446 April 26, 2012 583.70 AE00447 April 26, 2012 44.75 AE00448 April 26, 2012 50.00 AE00449 April 26, 2012 618.77 AE00450 April 26, 2012 657.94 AE00451 April 26, 2012 573.22 AE00452 April 26, 2012 1,323.11 AE00453 April 26, 2012 3,470.35 AE00454 April 26, 2012 2,071.13 $ 242,037.55 9,392.97 Total: $ 1,477,878.30 ANALYSIS: Not Applicable. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not Applicable. POLICIES /LEGISLATION: Not Applicable. FINANCE Report No. Fl 2012 -11 April 11, 2012 Page 2 of 3 Page 77 of 190 10a) - Report No. F12012 -12, Paul Gravelle, Director of Fina... CORPORATE STRATEGIC GOALS: Not Applicable. CONSULTATIONS: Not Applicable. ATTACHMENTS: Cheque Registers — under separate cover. CONCLUSION: That the accounts for the month of April are received. Respectfully submitted: Jan i - acDonald, Accounting Clerk SMT Approval / Comments: C.A.O. Approval / Comments: FINANCE Report No. Fl 2012 -11 April 11, 2012 Page 3 of 3 Page 78 of 190 10b) - Report No. TES2012 -11, Jerry Ball, Director of Transp... REPORT Proud Heritage, Exciting Future Report No. TES2012 -11 To: COUNCIL Prepared By: Lisa McNiven Meeting Date: May 9, 2012 Subject: Water System Upgrades in Warminster Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. THAT Report No. TES2012 -11 be received and adopted. 2. THAT the Township of Oro - Medonte enters into an agreement with the Developers of Isabella Estates, Meadow Acres and Homire Subdivisions for the funding of the reservoir upgrade in Warminster. 3. THAT the Township front -end to a maximum amount of $200,000.00 to be recouped through additional development, including Rix and Teskey within the Warminster settlement area. 4. AND THAT all affected Developers are notified of Council's decision. BACKGROUND: The Warminster settlement area contains proposals for an additional 158 lots through various development properties. In order for development to proceed, upgrades to the existing municipal water system were required. These upgrades included drilling of a second supply well, upgrading the well house, and an expansion of the existing reservoir, complete with fire pump. The Homire Subdivision entered the subdivision process in early 2007. Since then, the developer for the Homire Subdivision has front -ended the installation of the second production well and the upgrades required for the well house. To date, the Developer for the Homire Subdivision has front -ended $138,000.00 for the well and $423,089.76, plus engineering, for the well house upgrades. In March 2010, at the request of the Homire Subdivision Developer, Council approved the pro -rated collection of the funds for the well house upgrades at a rate of $28,000.00 per lot at the time of issuance of zoning certificates. This allowed the construction of the well house to proceed and gave the Developer water capacity for 15 building Tots prior to the upgrades to the reservoir. Transportation and Environmental Services Report No. TES2012 -11 May 9, 2012 Page 1 of 3 Page 79 of 190 10b) - Report No. TES2012 -11, Jerry Ball, Director of Transp... Homire Subdivision, Meadow Acres Subdivision and Isabella Subdivision are now looking to proceed with the reservoir expansion and fire pump upgrade so that construction of their respective developments can commence. ANALYSIS: The Township issued a tender to five (5) firms for the required reservoir expansion and fire pump. The tender closed on April 26, 2012 with the lowest bid at $725,600.00 from Peak Construction, which was well below the engineering estimate of $800,000.00. A subsequent report will follow with the tender results and request for award. On May 1, 2012, staff met with the Developers and representatives of the Homire /Meadow Acres Subdivision, Isabella Subdivision and Teskey Subdivision to discuss the tender results and required funding. It was decided that the reservoir upgrades would be front -ended by the Homire /Meadow Acres and Isabella Subdivisions, as the other developments do not require the upgrades in the immediate future. The Developers for Homire /Meadow Acres and Isabella requested that the Township front -end the portion of the cost for the reservoir expansion that would be associated with the Teskey and Rix properties. The low bid was $725,600.00. The engineering costs have been estimated at $70,000.00 for a total of $795,600.00. Based on tender and estimated engineering costs, the Teskey /Rix portion will be approximately $190,944.00. The contract must be awarded within 90 days of the tender closing to avoid additional costs. This requires that letters of intent be issued by the Developers to assure the Township that they will be contributing funding. Once these letters are in place, the contract could be awarded and the work started. The Developer's would then be required to deposit their portion of the tender contract costs with the Township. Progress payments for the contract, including engineering costs, will be drawn from this account. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: There is a financial risk associated with front - ending the Teskey /Rix portions of the cost if the proposed developments do not proceed. The $200,000.00 would be funded from the water asset renewal reserves. The balance in reserves as of January 1, 2012 was $2,573,363.96. The existing community met requirements for fire protection when it was built. The upgrades will increase the storage and flow should a fire transpire. Transportation and Environmental Services Report No. TES2012 -11 May 9, 2012 Page 2 of 3 Page 80 of 190 10b) - Report No. TES2012 -11, Jerry Ball, Director of Transp... POLICIES /LEGISLATION: N/A CORPORATE STRATEGIC GOALS: N/A CONSULTATIONS: Rick Groves, AECOM Andria Leigh, Director of Development Services J.Ball, Director of Transportation Services Galen Lam, 2063334 Ontario Inc. — Homire /Meadow Acres Subdivisions Rob & Randy Cheslock, South Shore Homes — Isabella Subdivision Bruce Teskey — Teskey Subdivision ATTACHMENTS: N/A CONCLUSION: Staff recommends that the Township proceed with procuring letters of intent and the required funding for the reservoir upgrade with the Developers of Homire /Meadows and Isabella Subdivisions. Staff also recommends that the Township front -end $200,000.00 for the portion of the reservoir upgrade costs associated with the Rix/Teskey developments, which will later be recouped through future development agreements. Respectfully submitted: Lisa McNiven Manager of Engineering and Environmental Services SMT Approval / Comments: dvo C.A.O. Approval / Comments: Transportation and Environmental Services Report No. TES2012 -11 May 9, 2012 Page 3 of 3 Page 81 of 190 10c) - Report No. RC2012 -09, Shawn Binns, Director of Recrea... REPORT Township of Proud Heritage, Exciting Future Report No. RC2012 -09 To: Council Prepared By: Shawn Binns and Hugh Murray Meeting Date: May 9, 2012 Subject: Orillia Canada Day Committee Grant Request Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Actionu For Information Only It is recommended that: 1. Report No. RC2012 -09 be received; 2. That staff proceed as directed by Council. BACKGROUND: At its meeting of April 25, 2012, Council received a deputation and correspondence from Mr. Michael Gordon, Chair of the Orillia Canada Day Committee requesting a grant of $1,000 for the 2012 Orillia Canada Celebration. The event is traditionally a one day event, however in 2012 the organizing committee has taken an opportunity to host the Canadian Forces Snowbirds on June 30th and extended the celebration to a two day event. As such, the organizing committee will be incurring additional expenses and are seeking partners to facilitate the event. Mr. Gordon has identified that the request is of a "one time" nature and will not be reoccurring in future years. Prior to rendering a decision, Council has requested a review of the costs incurred by the Township to have the Snowbirds utilize the Lake Simcoe Regional Airport (LSRA). The following report provides an overview of these costs and the commitments of Oro - Medonte businesses. Recreation and Community Services Report No. RC2012 -09 May 9, 2012 Page 1 of 3 Page 82 of 190 10c) - Report No. RC2012 -09, Shawn Binns, Director of Recrea... IANALYSIS: Requirement for Fire Suppression The Canadian Forces Snowbirds require fire suppression to be onsite during their use of airport facilities. To fulfill this requirement one pumper and one tanker truck and associated crews would be required to be on standby. The hourly rate charged by Fire and Emergency Services for each vehicle and crew is $150 /hour (per approved fees and charges). Therefore the cost for the required fire suppression would be $300 /hour. At this time there is no formal agreement in place with the Lake Simcoe Regional Airport, Fire and Emergency Services and the organizing committee. As such, the time requirements for fire suppression cannot be accurately quantified outside of the need to provide coverage on June 28 -30th. The 2010 Orillia Canada Day event featured the Snowbirds flying in and out of LSRA. At that time the Fire and Emergency Department provided the required fire suppression at no charge. Community Partners for the 2012 Event Horseshoe Resort- Providing two nights accommodations for the Snowbirds. Horseshoe will also be hosting a reception for the event. Lake Simcoe Regional Airport — Providing use of the facilities at no charge. 2012 Operating Budget The 2012 operating budget includes an allocation of $16,000 for Council grants /subsidies. To date $2,594 remains unallocated. In addition, the 2012 operating budget included a $600 allocation for the Sugarbush Canada Day Celebration which will not be taking place in 2012. Options Council has three options /considerations with respect to the event. Specifically, Council may: 1) Grantor deny the request of $1,000. 2) Charge or provide full or partial "in- kind" support for fire suppression. 3) Provide a combination both financial and "in- kind" support. IFINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: See Analysis IPOLICIES /LEGISLATION: Bylaw 2012 -62, Fees and Charges Recreation and Community Services Report No. RC2012 -09 May 9, 2012 Page 2 of 3 Page 83 of 190 10c) - Report No. RC2012 -09, Shawn Binns, Director of Recrea... ICORPORATE STRATEGIC GOALS: Quality of Life External Relations CONSULTATIONS: Acting, Fire Chief ATTACHMENTS: N/A ICONCLUSION: In order to accommodate the Canadian Forces Snow Birds at the LSRA, fire suppression must be on site, requiring Fire and Emergency Services resources. The fees charged to provide this service are $150/hour per apparatus as outlined in Bylaw 2012 -62. Council has three options /considerations with respect to the event. Specifically, Council may: 4) Grant or deny the funding request of $1,000. 5) Charge or provide full or partial "in- kind" support for fire suppression. 6) Provide a combination both financial and "in- kind" support. Further Council direction on the options noted above is required. Respectfully submitted: Shawn Binns Director, Recreation and Community Services Hugh Murray Acting, Fire Chief SMT Approval / Comments: C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2012 -09 May 9, 2012 Page 3of3 Page 84 of 190 10d) - Report No. DS2012 -29, Andria Leigh, Director of Devel... REPORT Proud Heritage, Exciting Future Report No. DS 2012 -029 To: Council Prepared By: Glenn White, Manager of Planning Services Meeting Date: May 9, 2012 Subject: Zoning By -law Amendment 2008 - ZBA -14 (Lake Simcoe Aeropark Inc.), West Half of Lots 18 and 19, Concession 8 (Oro) Motion # Roll #: 4346- 010 -003 -32900 4346- 010- 003 -33000 R.M.S. File #: D12- 38810 RECOMMENDATION(S): Requires Action X For Information Only It is recommended: 1. THAT Report DS 2012 -029, regarding Zoning By -law Amendment Application 2008 - ZBA -14 for Lake Simcoe Aeropark Inc., Part of the West Half of Lots 18 and 19, Concession 8 (Oro), Township of Oro - Medonte, be received and adopted; and 2. THAT Zoning By -law Amendment Application 2008 - ZBA -14 for Lake Simcoe Aeropark Inc., to rezone a portion of the lands described as Part of the West Half of Lots 18 and 19, Concession 8 on Schedule A -10 from the Agricultural /Rural (A/RU) Zone to the Economic Development Exception 214 (ED *214) and the Environmental Protection Exception 215 (EP *215) Zone be approved; and 3. That the Clerk bring forward the appropriate By -law for Council's consideration. IBACKGROUND: The purpose of this report is to consider a proposed Zoning By -law Amendment 2008 - ZBA -14 submitted by Lake Simcoe Aeropark Inc. The applicant is proposing to develop the Plan of subdivision in two phases. This proposed By -law represents Phase 1A of the proposed industrial development. The applicant has a total landholding of 85.9 hectares (212.3 acres), located on the east side of Line 7 North immediately across from the Lake Simcoe Regional Airport. The subject land is located at the West Half of Lot 18 and 19, Concession 8 (Oro) in the Township of Oro - Medonte. The subject lands are currently designated Industrial, Environmental Protection One, and Environmental Protection Two Overlay by the Official Plan, and zoned Agricultural /Rural (A/RU) Zone and Environmental Protection (EP) Zone by the Township's Zoning By -law. The applicant is proposing to develop the plan of subdivision in two phases. This proposed Zoning Amendment application 2008 - ZBA -14 rezones the lands in Phase 1A. Phase 1A DEVELOPMENT SERVICES Report No. DS2012 -029 May 9,2012 Page 1 of 8 Page 85 of 190 10d) - Report No. DS2012 -29, Andria Leigh, Director of Devel... consists of 23 Blocks (Blocks 1 to 23) for Economic Development use, Block 24 for water supply use, Block 25 for a stormwater management pond and Block 26 for a sewage treatment plant. Blocks 1 to 23 and Block 26 will be zoned Economic Development Exception 214 (ED*214) and Blocks 24 and 25 will be zoned Environmental Protection Exception 215 (EP*215) Zone Phase 1A containing 23 industrial blocks, blocks for stormwater management, sewage treatment plant, water supply, road widening, 0.3m reserves, and roads A to D. The total area of this revised plan represents 33.76 hectares. The industrial lots range in size from approximately 0.4ha being the smallest to 2.15ha being the largest. There is one entrance into the plan of subdivision which is opposite the entrance to the Lake Simcoe Regional Airport. The plan was revised to recognize the requirements of the Lake Simcoe Protection Plan and provide 30 metre buffers around the natural heritage feature located to the north, east and the south of the subject lands. The balance of the lands to the north and south will be developed at a later date upon the submission and approval of additional reports/ studies for plan of subdivision and zoning applications addressing the issues related to those lands. ANALYSIS: The original plan of subdivision was reviewed by the Lake Simcoe Region Conservation Authority and Planning staff and was subject of a meeting between the Township, LSRCA staff, and the applicant's consultant on October 13, 2009. At that meeting it was determined that the application would proceed forward in two phases to allow for additional opportunity to assess environmental features on the property, the policies of the Lake Simcoe Protection Plan and also the impacts of future works on the Airport lands related to the adjacent land development. To this end, staff required a revised draft plan submission and addendum reports associated with a revised draft plan to be submitted to the Township. A Public Meeting occurred on November 25, 2009. In September of 2010, this revised draft plan of subdivision and supporting addendum reports were submitted for review. In November of 2010, the Draft Plan conditions were approved by Council. This proposed Zoning By -law for Phase 1A has been drafted to address the concerns and comments from the Lake Simcoe Regional Airport regarding building height and environmental issues to address the requirement of the Lake Simcoe Protection Plan and the Lake Simcoe Region Conservation Authority. The varying blocks sizes were proposed by the developer as his response to meet the needs of various industrial uses and businesses. The Phase 1A development has one access point onto Line 7 and also contains a future access point to the Phase 2 lands located in the northeasterly portion of Phase 1A. The Phase 1B and Phase 2 lands will maintain their existing zoning of Agricultural /Rural (A/RU) lands. Also, Environmental Protection (EP) Zoned lands will be maintained at the northerly portion of Phase 2 located in West Half of lot 18, Concession 8. During the future processing of the lands in Phase 1B and Phase 2, there will be a further delineation of the boundary of the natural heritage features and the associated 30 metre setback from the Phase 1A lands. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: Not applicable. DEVELOPMENT SERVICES Report No. DS2012 -029 May 9,2012 Page 2 of 8 Page 86 of 190 10d) - Report No. DS2012 -29, Andria Leigh, Director of Devel... IPOLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The lands of the revised plan of subdivision are designated "Industrial, Environmental Protection One and Environmental Protection Two Overlay" by Schedule "A" of the Official Plan. Permitted uses on lands designated Industrial on the schedules to the Official Plan are "manufacturing, assembly, processing fabrication, storage and /or warehousing uses, research establishments, wholesaling establishments, portable asphalt plants, and similar uses" The proposed by -law includes three new uses which are intended to be part of the future industrial subdivision. These uses are a post secondary school, repair shop and parking lot. The focus of the future plan of subdivision by the developer is to have uses which would complement and support the operation of the airport. The post secondary school could offer future courses related to the aeronautical or airport management industry and the repair shop could support repair needs to aircrafts. It is the opinion of Planning staff that the proposed Economic Development Zone and the additional uses would conform to the general intent of the "Industrial" policies. The Environmental Protection Zone would also conform to the policies of the Environmental Protection One and Environmental Protection Two Overlay designations. Zoning By -law 97 -95: The subject parcels of land are presently zoned Agricultural /Rural (A/RU) and Environmental Protection (EP) Zones. The majority of the site is proposed to be rezoned to an Economic Development Exception 214 (ED *214) Zone. Blocks 1 to 23 and Block 26 will have the Economic Development Exception 214 (ED *214) Zone. Blocks 24 and 25 will be zoned Environmental Protection Exception 215 (EP *215) Zone to address the environmental concerns of the Lake Simcoe Region Conservation Authority (LSRCA). The proposed Zoning By -law also contains two zoning exceptions. Exception 214 is associated with the Economic Development Zone and will permit the new uses as discussed above. In addition it provides a new parking standard for the post secondary school use, barrier free parking standards, new definitions for a post secondary school and building height, and also maximum height regulations for all building and structures. The By -law also identifies different maximum height regulations in different locations to ensure structures will not interfere with aircrafts using the Lake Simcoe Regional Airport. Exception 214 also has regulations which addresses lighting, the height of other objects such as hydro poles, flag poles, temporary construction equipment, etc. and prohibited uses which would produce items, dust or attract birds that could impact the operation of the airport. Exception 215 which is associated with the Environmental Protection Zone adds two uses to the Zone being water supply and stormwater management uses, buildings and structures. The exception also limits the building height in the EP Zone to be a maximum of 7.5 metres above sea level (mast). Finally, Exception 215 eliminates the provision of no buildings or structures located within 30 metres of the boundaries of the Environmental Protection Exception 215 (EP *215) Zone. If the 30 metre setback requirement is maintained it would severely limit buildings being built on Blocks 1, 22 and 23. The lands zoned EP Zone will contain man -made uses not natural features. DEVELOPMENT SERVICES Report No. DS2012 -029 May 9, 2012 Page 3 of 8 Page 87 of 190 10d) - Report No. DS2012 -29, Andria Leigh, Director of Devel... Provincial Policy Statement: Section 1.3 "Employment Areas" states: "1.3.1 Planning authorities shall promote economic development and competitiveness by: a) providing for an appropriate mix and range of employment (including industrial, commercial and institutional uses) to meet long -term needs; d) ensuring the necessary infrastructure is provided to support current and projected needs." The Phase 1 Plan of subdivision will provide a mix and range employment uses by the mix of lot sizes proposed in the draft plan therefore would conform to Policy 1.3.1 a). The proposed Zoning By -law reflects the intent of the Provincial Policy Statement. Places to Grow Amendment 1 (Simcoe Sub -area) to the Growth Plan for the Greater Golden Horseshoe was approved on January 19, 2012. Amendment 1 has recognized the Lake Simcoe Regional Airport and the "Industrial" designated land by the Oro - Medonte Official Plan as the "Lake Simcoe Regional Airport economic employment district" Section 6.4.3 of the Growth Plan states: "The Minister of Infrastructure, in consultation with other Ministers of the Crown, and affected municipalities and stakeholders, will determine the location and boundaries, and establish as appropriate the uses permitted in the economic employment districts." With the approval of Amendment 1, the Growth Place now recognizes the Lake Simcoe Regional Airport and the lands subject to Zoning By -law Amendment 2008- ZBA -14 which were already designated in the Township's Official Plan for "Airport" and "Industrial" uses. ICORPORATE STRATEGIC GOALS: Quality of Life: To contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and country-like character and by providing opportunities that encourage community participation in activities and recreational programs. Sustainability: To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. ICONSULTATIONS: Lake Simcoe Regional Airport The applicant consulted with Lake Simcoe Regional Airport and its consultant to determine the appropriate maximum height regulations for all buildings and structures. As a result, the applicant is proposing four maximum building heights in four locations. The proposed heights are 6.9 metres for Area A, 8.9 metres for Area B, 9.4 metres for Area C and 15.5 metres for Area D. The proposed heights are to avoid building and structures conflict with aircrafts using the airport. Representatives of the Lake Simcoe Regional Airport have indicated that they have no concerns with the proposed Zoning By -law. DEVELOPMENT SERVICES Report No. DS2012 -029 May 9, 2012 Page 4 of 8 Page 88 of 190 10d) - Report No. DS2012 -29, Andria Leigh, Director of Devel... Lake Simcoe Region Conservation Authority Lake Simcoe Region Conservation Authority has reviewed the proposed By -law and indicated they have no concerns with the proposed Zoning By -law. ATTACHMENTS: Attachment 1: Location Map Attachment 2: Original Proposed Plan of Subdivision Attachment 3: Draft Zoning By -law schedule CONCLUSION: Planning Staff have reviewed the draft Zoning By -law proposed by the applicant's consultant and made administrative and formatting changes to meet the standards of Oro - Medonte Zoning By -laws. The proposed Amendment to the Township's Zoning By -law is considered to conform to the general intent of the Official Plan, the County of Simcoe's Official Plan and to land use planning policies of the Province of Ontario. The approval of this proposed Zoning Amendment will address Condition 8 of the Draft Plan Conditions of Plan of Subdivision 2008 - SUB -02. Respectfully submitted: ,Z--' Glenn White MCIP, RPP Manager of Planning Services Reviewed by; Andria Leigh, MCI RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: Pkv DEVELOPMENT SERVICES Report No. DS2012 -029 May 9, 2012 Page 5 of 8 Page 89 of 190 1Od) - Report No. DS2O12 -29, Andria Leigh, Director of Devel... 2008- ZBA -14 (Lake Simcoe Aeropark Inc.) DEVELOPMENT SERVICES Report No. DS2012 -029 Page 90 of 190 10d) - Report No. DS2012 -29, Andria Leigh, Director of Devel... ATTACHMENT 2: ORIGINAL PROPOSED SUBDIVISION PLAN 2008 - SUB -02 & 2008- ZBA -14 (Lake Simcoe Aeropark) 64 13 75 fiT h 70 57 0 55 68 dA 17 113 14 a STREET S32021 21 5 13 - 55.- 54 59 M 1 12 46 n 46 43 40 32 3a 35 33 32 3U 29 22 20 PAM Of LOTS 15 AND 14 IXHCC.3510N 0 apmnwc A.m. m Immo K 555- 553051E rawly OE 5•5531 stAin 1 evx.56CA10r4lt LN+baw$w75+t DEVELOPMENT SERVICES Report No. DS2012 -029 May 9, 2012 Page 7 of 8 Page 91 of 190 10d) - Report No. DS2012-29, Andria Leigh, Director of Devel... ATTACHMENT 3: DRAFT ZONING BY-LAW SCHEDULE DEVELOPMENT SERVICES Report No. DS2012-029 Page 92 of 190 10e) - Report No. DS2012 -30, Andria Leigh, Director of Devel... REPORT Proud Heritage, Exciting Future Report No. DS2012 -030 To: Council Prepared By: Andria Leigh, Director, Development Services Meeting Date: May 9, 2012 Subject: Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Diamond Valley Estates (2008628 Ontario Ltd.), Registered Plan M -957 Motion # Roll #: R.M.S. File #: D12 5937 RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. THAT Report No. DS2012 -030 be received and adopted; 2. THAT the Township issue the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Diamond Valley Estates for 2008628 Ontario Ltd. dated May 3, 2012, Registered Plan 51 M -957; 3. THAT the Clerk bring forward the appropriate By -law for Council's consideration; and 4. THAT the Developer be notified of Council's decision. IBACKGROUND: The Township entered into a Subdivision Agreement in March 2010 (By -law 2010 -059) for the construction of the Diamond Valley Estates development which consisted of a total of 128 residential lots which are serviced by municipal water and individual sewage systems. IANALYSIS: In accordance with the Subdivision Agreement, the developer has completed the underground services which were inspected by the Township's Engineer on April 30, 2012 and found to be acceptable with the exception of the deficiencies noted in AECOM's Construction Status report dated April 30, 2012 (Attachment #2). On this basis, AECOM is now recommending the issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) (Attachment #1). With the issuance of the Certificate, the Developer's two (2) year maintenance period will begin in accordance with the terms and conditions of the subdivision agreement. DEVELOPMENT SERVICES Report No. DS2012 -030 May 9, 2012 Page 1 of 7 Page 93 of 190 10e) - Report No. DS2012 -30, Andria Leigh, Director of Devel... Section 8.2. (ii) of the Subdivision Agreement states that: The approval of the Plan by the Township, or the acceptance by the Township of the works, shall not be deemed to give any assurance that the Building Permits, when applied for, will be issued in respect of the lots or blocks shown on the Plan. Notwithstanding the foregoing, no Building Permits will be given and the Chief Building Official may refuse any application until: (ii) The Storm Water Management System and Waterworks have been installed, tested and approved by the Township Engineer and he has issued his Certificate of Substantial Completion and Acceptance (Municipal Underground Services). With the issuance of the Certificate (By -law 2012 -094) by Council, the remaining building permits for Phase 1 to a total of 29 lots (Lots 1- 15,97 -99, and 118 -128) can now be considered provided they are in compliance with the additional subdivision agreement requirements. Any additional development of the subsequent phases of the subdivision, require the posting of the required securities for that phase and clearance from the Ministry of Culture for that phase of lots. The developer has also been advised by Township staff that the construction to complete Diamond Valley Drive to Line 7 North will also be required prior to additional building permits being available for Phase 2 of the development. In addition, the Holding Provision which applies to the subdivision lands continues to be required to be lifted in accordance with the provisions of the subdivision agreement related to archaeological clearance requirements and /or tree canopy /re- forestation requirements to support the lifting of the Holding Provision. IFINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: N/A IPOLICIES /LEGISLATION: Planning Act CORPORATE STRATEGIC GOALS: Quality of Life — To contribute to an enriched quality of life for residents by maintaining Oro - Medonte's natural beauty and country-like character and by providing opportunities that encourage community participation in activities and recreational programs. Safe & Healthy Community — To ensure that Oro - Medonte policies and programs promote a safe and secure environment while encouraging healthy lifestyles Sustainability — To build an increasingly sustainable community with regard for and sensitivity to the needs of future generations. DEVELOPMENT SERVICES Report No. DS2012 -030 May 9,2012 Page 2 of 7 Page 94 of 190 10e) - Report No. DS2012 -30, Andria Leigh, Director of Devel... CONSULTATIONS: AECOM ATTACHMENTS: Attachment #1 — Certificate of Substantial Completion and Acceptance (Municipal Underground Services) Attachment #2 — AECOM Construction Status Report April 30, 2012 CONCLUSION: The above noted certificate for the Diamond Valley Estates subdivision (2008628 Ontario Ltd.) is in compliance with the subdivision agreement and therefore the issuance of the Certificate is considered appropriate. With the issuance of the Certificate for the Municipal Underground Services, the required two year maintenance period will begin. Respectfully submitted: • Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2012 -030 May 9,2012 Page 3 of 7 Page 95 of 190 10e) - Report No. DS2012 -30, Andria Leigh, Director of Devel... AM Attachment #1 AECQ• 10 Checkley Street Same, ON, Canada L4N 1 W 1. omv.oeoom.com TOWNSHIP ENGINEERS 745721 5222 1e1. 705734o764 ras CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE (MUNICIPAL UNDERGROUND SERVICES) MUNICIPALITY Township of Oro•Medonte PROJECT Diamond Vallev Estates Phase 1 Plan 519/1-957 DEVELOPER 2008628 Ontario Ltd. FILE NO 12- 89235.50 (601182781 143T- 930191. Description ef the Works: • Pumphouse Works in the Diamond Valley Estates Phase 1 Subdivision, Block 131; • Watermatn Works in the Diamond Valley Estates Phase 1 Subdivision from the intersection of Huron Woods Drive south along 6"' Line (115 metres), then east along Diamond Valley Drive to the intersection of Topaz Court (696 metres); • Storm Water Management Pond Works in the Diamond Valley Estates Phase 1 Subdivision Block 132; We, AECOM, notify the Municipality that the above mentioned works were inspected on April 20, 2012 and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies below • Items listed in AECOM Construction Status Report dated April 30, 2012. • items listed in Vaidor Engineering Inc. letter dated Apr 11, 2012. We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during: the maintenance period and to the maintenance that Is require by the Subdivision Agreement and its Amendment The date of Substantial Completion and Acceptance (Municipal Underground Certificate as of May 3, 2012. Date: Signature:' / R +.► ices) is established by the DEVELOPMENT SERVICES Report No. DS2012 -030 May 9, 2012 Page 4 of 7 Page 96 of 190 10e) - Report No. DS2012 -30, Andria Leigh, Director of Devel... Attachment #2 Township of Oro- Medonts Construction Status Report Subdivision: Diamond Valley Estates Phase 1 Engineer: Valdor Engineering Inc. (9053264-0054 Date: April 30.:2012' Fla Number:. 80118278: (12- 89238.50). Contractor. JO Enterprises Ltd: Ra latered Plan 51M- 957... START O U , ;O D WO KS 1ontr. Is } silt: ante as ailed and maintained 2 rock check dams installed and maintained n 1) peed earth, works completed. 2) storm (unfelt works cdnpieted 3) access road constructed '. 4) pond fencing completed with gale... 5) pond topsoil/ seeding. 6) landscaping completed 8) pond survey submitted _- 9} pond volume celcutatfans submitted 10) pond certification by Engineer. No Date Completed and Comments 3) 4 5) 6) 7) 8) 9) 0 Vaidor Tatter dated December 19, 2011. Vatdor letter dated December 19, 2011. instated - -! lndivkluaIse e to pipe bedding summary/ acceptance report badddl last summary /acceptance report maintenance boreal- :.-eted/aproved benching inspected top of precast 0.3m bellow finish grade video inspection sittgrittled for review video inepection,revi'ewed/approved flushing of Sewer for floe) acceptance service racord'sheets Stono 2) �rnofailed 2) Pipe tr summary/accaptarrbe report 3) be tl test sumfrtary/aoneptance report 4) rt mares a holes inspected/approval 5) txe,rnhIng inspected 5) leap if . recast 0:3m below finish grade 7) ulna inspection submitted for :reviaw 8) video inspection reviewed /approved 0) flushing of sewer for final acceptance 10) service recatl slibets 11) road crossing culverts installed Pia elven sewer works in Phase Stagy 0 +628: Inspectors Nam: Project Manager_ ff DEVELOPMENT SERVICES Report No. DS2012 -030 May 9,2012 Page 5of7 Page 97 of 190 10e) - Report No. DS2012 -30, Andria Leigh, Director of Devel... Attachment #2 (cont.) Townhtp of Oro- Modonte s I COnetruotiOn Status Report MI6 Subdl felon: Diamond Valley Estates Phase 1 = Number 60118278 (1249235 -50):. Engineer: Valder Engineering. Inc. (905) 264.0054 Contractor: JB Enterprises Ltd.... Date_- A.r080, 2012. :Registered Plan 51k1.957 MEI - •': a NO -1: • •! :e. • m Date Com.Ieted and Comments 1) Opel installed ' ✓ As. Constructed draWinge to confirm cover over watermaln... 2) pipe bedding acceptance. report 3) bactd testing:aeceptance report 4) by -pass installed and tnspected 1 5) .: - e testkng confirmed by AEOOM. ✓ System re- tested on October 7, 2011, _.. 6) system Chlorinated - ✓ System re- cketnatedtrh October 7, 2011. 7 ...!lie water Sam • et received b AEOOM ✓ Potable watertontkmed on October 13, 2011. 8) by -pass removed 9) tracerwire - attachedtohydrantflange Confirmed byCodxWaterSeMce October 12 ,2011. - continuity teat Confirmed b Corix Way -r SeMco October 124011. 10) hydrant - water flow charts submitted X To be completed after startup of pump house. - end caps Painted . X To;het:ompleted after start up of pump house. - barrels painted to T.vp spec. X To be completed In the Spring of 2012, - markers Installed X _ 11- �] sam.:sre. ins -stun • eted E Ineer"s curb box In , _ don certifioatlon � ammo See- Veldor E :rinaeri nt certification : �':: dated Februa 14.2012; 13 14 ! queers valve & h • rant ins • lion cent- ...tie seMcb record sheets ammo See Valdor Engineering earl! .: • .n letter dated Febrile 14 2012. - a To be cam •feted . rior to end of maintenance • riod Linde • round 15 ivy,• house commissioned �® Sea. 18flr a to C.C. atham & Assoc aces dated F4brua 19 2010.: MI 2) . MINIM h dro orosst r= corn feted bell Works oo l p1etsd ammo 3) hydro Works completed 4 streott. Is installed ✓ Street!! • t8 need to be levelled. Several are leahtn,, 5) streetlights energized ✓ DaTont Grotto letter ateh 20 2012. 8) Certification from,eleobical consultant v DaTom Group letter October 6, 201t ® 7 •:a works oamtSated y' 8) as- constructed 1n a on by electrhal consultant Submitted by DaTom Group on October 24, 2011. 1) assonstruoted lntormatbn submitted Certlfleatp of S, C, & A. Underground tsetted ®® mo F 1NA(NTENANCEPEle FOR 13NDERG-OU,:> Or 8 '..: Yea Date Completed? and Comments -. _ WM Prind 1) e)amn out prior to end of maintenance .. Uitary Sewer 1)j flushing-of sewer indivldual'septio syateripe. 2j v Ide4'1n4pecdonsubrofted for revlew 3) ; • eo vnspe tton revtewedlapprov8d 2 flesh r o - Nd "stone)..88Wa Werke In Phalle 1. vWetllfegibe5lOrrsubn led .r review :i) AdeAlnapePtkarWeweittApproUttl a -: 1.1 3 �'aXlt • In • b AE OM 21 valve R hydrahttnspest14nbyAEroM 0ertiflcata oM. & P. A. Uhdergroundlesued / ... Iaageet0 ante: Pfoieet MSntger DEVELOPMENT SERVICES Report No. DS2012 -030 May 9,2012 Page 6 of 7 Page 98 of 190 10e) - Report No. DS2012 -30, Andria Leigh, Director of Devel... Attachment #2 (cont.) Township of Oro- Medonte Construction Status Report Re Number : 60118278 (12.Fc236.60) Subdhrlslon: Diamond'-Valley Estates Phase. 1 Engineer: Vaidor Engineering Inc. (905)294.0054 Centraclor: 28 Ent: irises .Ltd. Dale; April 30.2012 R - eistered - an 51M-997 MEI STARTOP 0VE0 -0U DWORKS Yes No pate Completed and Comments.. Road Work$ 1) subgr8de inapeoted byAECOM ✓ 2 subgrade elevations confirmed by Engine r ✓ 3) road ditches _. X Ditches have eroded, driveway culverts are not at design ditch grade. 4) sub-drains:installed 5) granular tested by Sops Consultant '_ r urnmary of Bed resting received February 14, 2012 6) granular "B" Compact on reports to AECOM : Summary of field resting received February 14 2012.: 7) granular "A" corpaction reports to AECOM ✓ Summary of field resting race ved February 14 2012.. 8 hydro crossings Installed ✓ Summary of field resting received February 14 2012:. 9 concrete curbs completed /' X Summary of geld resting received February 14 2012. 10) curbs Inspected prior to top Iift asphalt 11) concrete tasted by Soils Consultant. _ X 12) base asphalt placed ✓ 13) signage- . street identification .. -. ✓ Not at the correct height as perTownehtpepeclficatlona. - stop ' ✓ ✓ Not at the correct height se per Township specifications. - ram] not assumed - noexit ; ✓ F 14) dead -end barricades and aignaga X Not installed. 15) dnUeway aprxns paved 16) sidewalks completed 17) sidewalk: Inspected by AECOM _. 18) ditches topsoil and soddedleeeded X.. 19) base asphalt inspected by-AECOM X :. 20) top Oft asphalt completed x Ml kcliantes 1) :trstkvrays cooaslele 2) park works completed 3) fencing completed - boundary .. _.. - walkways park 4) Boundary Mwker Poot. _ Certificate of S. C. & A. Aboveground issued X €} taP JaA1NTEN E PE ft 101) °08 A8OVEDROUND WOttrCS; . _. Yes No Date Completed and Comment$ General Works 1) tree planting iri bouiww•ard X 2) Pond landecaptn9'YR:Pe 1lar by AECOM X 3) fonclrginapection by 9ECOM X 4) finbI tot•gratln cediifcanort X 5) 0L8 cenradatiOn for monuments X 8 c_rb.b inspectonbyAECOM X 7) 1,alue 9 9ycf 5 st s r by AF. ' ' X X 8) t on= 1 'Wards tansfoimere X iftiltybo s X . 8) top llitasphalt Malmo:Um ttyAAECOM X ..:.. 101 curbinsesetionbyAECOM X lit 1;f} sidvvalc . -g ^on a" ° a MIIIIIL- X tsoatavarda tnt b);r AE.COM 10) as- nrisir od €n'- rtnatinn abbot itted and X approved ny AE-09f4 )G Carliflcate.ofM. & -P A.Abovegrauntils d or Name Protect Manager ,rs Jr. , ,r DEVELOPMENT SERVICES Report No. DS2012 -030 May 9, 2012 Page 7 of 7 Page 99 of 190 10f) - Report No. CS2012 -16, Doug Irwin, Director of Corpora... REPORT Proud Heritage, Exciting Future Report No. CS 2012 -016 To: Council Prepared By: Doug Irwin Meeting Date: May 9, 2012 Subject: 911 Public Emergency Reporting Service (PERS) Agreement Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. Report No. CS2012 -016 be received and adopted. 2. That the Mayor and Clerk be authorized to execute the 911 Public Emergency Reporting Service (PERS) Agreement with Bell Canada. 3. And that the Clerk bring forward the appropriate by -law for Council's consideration. BACKGROUND: In 1996 the Township entered into a joint agreement with the City of Orillia and Bell Canada for the provision of 911 Public Emergency Reporting Service (PERS). The agreement required Bell Canada to route and transfer emergency calls to the Central Emergency Reporting Bureau (CERB) and remote agencies. The agreement was deemed to be executed on November 12, 1996, and had an initial term of 10 years, with automatic renewals for successive five year periods. The agreement was authorized pursuant to Township of Oro - Medonte By -law No. 96- 112. ANALYSIS: In mid -April 2012, the Clerk was contacted by Bell Canada, and advised that the City of Orillia had recently requested that an amendment to the 911 PERS agreement be made to separate the agreement into individual agreements for each municipality. Corporate Services Report No. CS2012 -016 May 9, 2012 Page 1 of 2 Page 100 of 190 10f) - Report No. CS2012 -16, Doug Irwin, Director of Corpora... Bell Canada accommodated the request and has established separate agreements for the City of Orillia and the Township of Oro - Medonte. As a result of this change, the Township needs to execute an updated agreement for the 911 PERS. FINANCIAL / LEGAL IMPLICATIONS / RISK MANAGEMENT: There is no monetary consideration payable under the agreement. POLICIES /LEGISLATION: • Not applicable CORPORATE STRATEGIC GOALS: • Safe & Healthy Community CONSULTATIONS: • Acting Fire Chief ATTACHMENTS: • Correspondence dated April 17, 2012 from Bell Canada CONCLUSION: It is recommended that the Mayor and Clerk be authorized to execute the 911 Public Emergency Reporting Service (PERS) agreement with Bell Canada. Respectfully submitted: J ou• a in Director o orporate Services /Clerk SMT Approval / Comments: C.A.O. Approval / Comments: Corporate Services Report No. CS2012 -016 May 9, 2012 Page 2 of 2 Page 101 of 190 10f) - Report No. CS2012 -16, Doug Irwin, Director of Corpora... Township of Oro - Medonte 148 Line 7 S, Box 100 Oro, ON LOL 2X0 Attention: Doug Irwin Bell April 17, 2012 Bell recently received a request by the City of Orillia to make an Amendment to the current 911 Public Emergency Reporting Service (PERS) Agreement which is currently a joint agreement between Bell Canada and City of Orillia and Township of Oro Medonte. In compliance with the City of Orillia's request we have established separate Agreements for the City of Orillia and Township Oro Medonte. The current Agreement in place has a date of execution of November 13, 2011, a roll -over date from the original agreement effective from 1996 therefore duplicated on this new Agreement. Attached you will find two copies. If you could please review and sign each copy and return to Larry Breen at the following address; Larry Breen 9 -1 -1 flnergency Service Manager, Bell Floor 7, 100 Dundas Street London Ontario N6A 4L6 Bell's 9 -1 -1 Regional Manager will sign both copies and return a copy to you for your files. Attachments A, B and C are included. Attachment A of the Agreement has been updated to identify Public Safety Answering Points (PSAP) locations provisioned for your 9 -1 -1 system by Bell Canada. Attachment C reflects the current Emergency Service Zones. Periodic updates will be issued to reflect any changes going forward. Attachment B should reflect all 9 -1 -1 related customer provided equipment in use at the PSAPs. Since the accuracy of Attachment B remains a municipal responsibility, Attachment B reflects the information in our records that you have provided. Any changes to your local terminal equipment should be reported to Bell Canada so that Attachment B may be updated. Should you have any questions, please do not hesitate to contact me. Sincerely, Jt'ha Visconti 9 -1 -1 Emergency Service Manager, Bell Floor 10 N, 76 Adelaide Street Toronto Ontario M5H 1P6 Ofc: 877 - 692 -3005 or (905)477 -7303 Attachments: Copy of PERS Agreement Updated attachments Page 102 of 190 11a) - Mayor H.S. Hughes, correspondence dated April 23, 201... ordCounty growing stronger ..together OFFICE OF THE C.A.O./ CLERK P. O. Box 1614, 21 Reeve Street Woodstock, Ontario N4S 7Y3 Phone: 519 - 539 -9800 • Fax: 519 - 421 -4712 Web site: www.oxfordcountv.ca April 23, 2012 The Honourable Jim Bradley Minister of the Environment 77 Wellesley Street West 11th Floor, Ferguson Block Toronto, Ontario M7A 2T5 Dear Sir: Please be advised that Oxford County Council, at its meeting held on April 11, 2012, adopted the following resolution: WHEREAS Oxford County Council recognizes that many of the resources of this planet are finite and are necessary to sustain both life and the quality of life for all future generations, WHEREAS Oxford County Council recognizes that the global population will increase from the current 7 billion people to at least 9 and possibly 10 billion by 2050 and that this increased population will put even greater demand for the resources of the planet, WHEREAS Oxford County Council recognizes that as populations evolve, their demand for more resources will increase as is the case currently in several of the heavily populated Asian Countries, WHEREAS Oxford County Council recognizes that the reduction in use, reuse and recycling of all resources is the only viable option for long term societal sustainability, WHEREAS Oxford County Council recognizes that the disposal of resources in landfills is unsustainable and further it creates potential environmental concerns which may take numerous generations to become apparent and could have significant human and financial costs before the problems are rectified, WHEREAS Oxford County Council recognizes that all levels of government are elected to lead their constituents with concern for the well being of this and future generations, ...2 Page 103 of 190 11a) - Mayor H.S. Hughes, correspondence dated April 23, 201... The Honourable Jim Bradley Minister of the Environment Page 2 April 23, 2012 WHEREAS Oxford County Council recognizes that landfill proposals create anxiety within the community in regards to the physical, mental, emotional and financial health of the community which can create tension within the community, WHEREAS Oxford County Council recognizes that the natural environment provides for the basic sustenance of life and must be protected from any potential damage, AND WHEREAS Oxford County Council recognizes that the scale of potential health risks to the community increases in direct relation to the proximity of the community to any landfill site, THEREFORE BE IT RESOLVED that Oxford County Council demand a moratorium on any future landfill construction or approval until such time as a full review of alternatives can be completed which would examine best practices in other jurisdictions around the world, AND FURTHER that this review of alternatives would give special emphasis on (a) practices which involve the total recycling or composting of all products currently destined for landfill sites in Ontario and (b) the production of goods which can efficiently and practically be recycled or reused so as to not require disposal in landfills, AND FURTHER that Oxford County Council investigate a potential timeline that would see the maximum reduction in land filling with the goal being (a) to have this program in place within a decade and (b) that the current County landfill site would be sufficient for County needs until at least the year 2100, AND FURTHER that Oxford County Council advise the provincial government that we are embarking on this course of action, and that it will be expected that Oxford County will have the full cooperation of all ministries and that Oxford County may require special and specific funding for investigation, research and implementation of the alternatives to our current disposal based system, AND FURTHER that Oxford County Council send this resolution to all municipalities in Ontario for support. Thank you for your attention to this matter. Yours very truly, Brenda J. Tabor Clerk Copy - The Honourable Dalton McGuinty, Premier of Ontario - Municipal Councils, All Municipalities in Ontario - Ernie Hardeman, M.P.P., Oxford - Members, Oxford County Council - Michael Bragg, C.A.O., County of Oxford Page 104 of 190 11 b) - Mayor H.S. Hughes, correspondence dated April 19, 201... From: Pamela Martin Sent: Thursday, April 19, 2012 12:41 PM To: Hughes, Harry Subject: 2012 Orillia Relay for Life Contact: Mayor Harry Hughes The Relay Committee are asking if Mr. Hughes would be agreeable to attending our event on June 15th and along with other local politicians, be able to serve dinner to our Survivors prior to our opening ceremonies. Dinner is being donated by East Side Marios and some of our Survivors have limited mobility and are unable to stand in line. To show our appreciation to these people we thought it would be a great idea to have some of our leaders devote 90 minutes to these wonderful people. We would need him from 5:30 p.m. to 6:45 p.m., though the details will be more accurate the closer we get to event date. Thank you for your consideration....TO LIFE!!!! Name: Pamela Martin E -mail Address: Phone Number: Page 105 of 190 11b) - Mayor H.S. Hughes, correspondence dated April 19, 201... Join the biggest cancer eve t to make the biggest difference. Relay For Life in Orillia ODAS PARK (AGRICULTURAL FAIRGROUNDS) June 15 -16TH, 2012 OPENING CEREMONIES 7:OOPM /LAST LAP 7:OOAM Fight back against a disease that takes too many lives. Register online at www.relayforlife.ca /orillia or contact Karin at 705 -689 -2414 for information or to register yourself or your team! FOR LIFE POUR LAVIE Canadian Societe Cancer canadienne Society du cancer wwwerelayforlifeoca 1 888 939 ©3333 0 Canadian Cancer Society 2010 Printed September 2010 ] 479650 Page 106 of 190 11c) - Mayor H.S. Hughes, correspondence dated May 4, 2012 r... May 4, 2012 RE: March 9, 2012 Ice Rescue on Lake Simcoe To whom it may concern: Proud Heritage, Exciting Future On March 9, 2012 you were one of 26 anglers who escaped what there is reason to believe could have resulted in certain death in the icy and wind swept waters of Lake Simcoe. During that rescue, the safety and lives of many volunteer and professional emergency workers, some with young families, were also placed at great risk. It was only through the exceptional efforts of volunteers who have undergone hundreds of hours of training to provide a volunteer service to the municipalities that made your rescue possible. There are very few people, who at some time in their lives have not ignored warnings and "pushed the envelope" by taking risks where they require help from others. Most, when given a second chance, learn from the experience and look for an opportunity to express their appreciation. One would expect that after recovering from such an experience that ALL those rescued would want to find a way to express a sincere thank you to everyone who fundraised for the rescue equipment used and the rescue workers who risked their own lives to ensure all the anglers were safely ashore. The Township of Oro - Medonte has provided the opportunity for all those involved to give back to the community. In this instance, the Township By -law could compel but would rather encourage each angler rescued to submit $200 to help cover some of the costs of the rescue. Some have already come to the Township office to make a donation, while others have mailed their payment to Township of Oro - Medonte, 148 Line 7South, Box 100, Oro, Ontario LOL 2X0. The names of those submitting the $200, or more, are kept confidential. Three of the rescued anglers approached the Township of Oro - Medonte and personally expressed their sincere thanks and appreciation to all those who had a part in saving their lives. They also announced their desire to give more than expected back to the community through organizing a slo -pitch tournament on Saturday, July 14th, see flyer attached. It is the desire of the organizers that those rescued would contact Mike Borrelli at 705 -795 -9388, gilx @rogers.com to help out with the tournament in some capacity. In doing so they can show their appreciation while working alongside of Fire & Emergency and other volunteers to help raise money to better equip those responding to future emergencies. We are hopeful that EVERY individual rescued will respond as quickly and willingly as Fire & Emer•e Services responders to this incident. Mayor H.S. H •hes Line 7 South, Box 100 P: (705) 487 -2171 Oro, Ontario LOL 2X0 F: (705) 487 -0133 www oro- medonte.ca Page 107 of 190 Oro- Medonte Fire & Rescue Ice FIoe SIo-Pitch Tournament Oro Ball Diamonds (behlnd Oro Arena, Hwy 11) ilk Saturday, July 14, 2012 - - - -- -ore day only • Cost: any $220/team Proceeds to Rescue Tea Re: March 9th Ice Water Rescue ▪ All carded umps ▪ 5PN Provincial Qualifier ▪ Provincial Prizes Contact: Nike BMTelil 70S-795-938a Co-Ed R vi' Ions R. E--Men's n °s E ------ Ladre? LIMITED SPACES AVA €IAaLE 12a) - Announcements of Interest to the Public • Singer - Songw... • Singer - Songwriter Anne Walker In Concert Sat, May 26, 2012 7:00 pm Coulson Church Horseshoe Valley Rd L. www.annewalker.ca Tickets $10.00 To reserve call: 705 835 2760 416 287 2951 Or email: anne @annewalker.ca Page 109 of 190 12a) - Announcements of Interest to the Public • Singer - Songw... • CRIMEE. 111V© 1 -800- 222 -8477 REPORT CRIMES ANONYMOUSLY CRIME STOPPERS Simcoe - Dufferin- Muskoka Presents "Identity Theft: At Home and Away" Identity theft is a growing crime all over Canada and other countries. A thief can scan your wallet or purse while you shop. Gas station attendants can take multiple imprints of your credit card, especially when travelling. Your identity is private and should be treated with care. Crime Stoppers of Simcoe - Dufferin- Muskoka is hosting a presentation on Identity Theft, on May 9th at the upstairs community room at the Zehrs on Bayfield St. North in Barrie. You will hear Constable Eric Savoie of the Barrie Police Service, and Barbara Dobson from Marlin Travel. These two speakers will enlighten your knowledge as to protecting your identity and what to do, should you become a victim. Sponsored by Scotiabank and Marlin Travel, this event is free for all participants. The program begins at 7:30 PM and you must pre- register. Call Colleen at 705 - 726 -2237. Refreshments and door prizes complete the evening. Page 110 of 190 12b) - Correspondence dated April 17, 2012 from Dalton McGui... The Premier of Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 April 17, 2012 Le Premier ministre de ('Ontario Edifice de I'Assemblee legislative Queen's Park Toronto (Ontario) M7A 1A1 His Worship H.S. Hughes Mayor Township of Oro - Medonte 148 Line 7 South PO Box 100 Oro, Ontario LOL 2X0 APR 2 5 2012 Ontario Dear Mayor Hughes: Thank you for your letter of March 19 informing me of council's decision to support the Nottawasaga Police Services Board's resolution requesting the re- instatement of photo radar. I appreciate your informing me of council's position on this matter. Ontario's roads are among the safest in North America, and our government remains committed to maintaining and improving on that record. As this issue falls under the responsibility of my colleague the Honourable Bob Chiarelli, Minister of Transportation, I have sent him a copy of council's resolution. I trust that the minister will also take council's views into consideration. Thank you again for the information. Please accept my best wishes. Yours truly, Dalton McGuinty Premier c: The Honourable Bob Chiarelli Page 111 of 190 12b) - Correspondence dated April 17, 2012 from Dalton McGui... Proud Heritage, Exciting Future March 19, 2012 The Honourable Dalton McGuinty Premier of Ontario Room 281, Main Legislative Building Toronto, ON M7A 1A4 Re: Traffic Enforcement — Use of Photo Radar Dear Mr. McGuinty, At its meeting on March 14, 2012 the Council of the Township of Oro - Medonte received correspondence from the Nottawasaga Police Services Board regarding the above -noted matter. Council supports the principle with respect to the resolution from the Nottawasaga Police Services Board and adopted the following motion with respect to the above -noted matter: "Be it resolved 1. That the correspondence dated December 9, 2011 from Nottawasaga Police Services Board and presented by Mayor H.S. Hughes re: Traffic Enforcement - Use of Photo Radar be received. 2. That the Council of the Township of Oro - Medonte supports the principle with respect to the resolution from the Nottawasaga Police Services Board regarding the reinstitution of the photo radar program. 3. That the Premier of Ontario be requested to reinstitute the photo radar program for Police Services to manage and use at their discretion. 4. And That Dalton McGuinty, Premier; Garfield Dunlop, MPP, Simcoe North; the Ontario Police Association, S /Sgt. Andy Mayo, Barrie Detachment, Ontario Provincial Police; and the Nottawasaga Police Services Board be advised of Council's decision under the Mayor's signature." We respectfully request your consideration of Council's resolution of this matter and thank you in advance for your time. Sincer -ly, Mayor H.S. H":hes /dbb Cc: Members of Council Garfield Dunlop, MPP, Simcoe North S /Sgt. Andy Mayo, Barrie Detachment, Ontario Provincial Police Nottawasaga Police Services Board 148 Line 7 South, Box 100 P: (705) 487 -2171 Oro, Ontario LOL 2X0 F: (705) 487 -0133 www oro- medonte.ca Page 112 of 190 12c) - Correspondence dated April 27, 2012 from Chief Sharon... i. Chippewas of IAAMA First Nation TM April 27, 2012 Mayor Harry Hughes, Township of Oro - Medonte info @oro- medonte.ca 5884 Rama Road, Suite 200 Rama, Ontario LOK 1TO T 705.325.3611 F 705.325.0879 Re: Common Interest Meeting held at Casino Rama, April 19, 2012 Invitation to participate in a video message to the OLG Thank you for your participation in the Common Interest Session regarding the proposed Toronto Casino held at Casino Rama on Thursday, April 19th, 2012. It was gratifying to hear that so many of us have reached the same conclusion. This announcement by the Ontario Lottery and Gaming (OLG) was initially concerning but change in the gaming market is inevitable. We believe that this announcement presents an opportunity for Casino Rama to strengthen its market position by seeking opportunities in partnership with the OLG and private enterprise. For those of you unable to attend, delegates reflected on the importance of Casino Rama as one of the area's significant employers; as a key purchaser itself and indirectly, as Casino Rama employees spend for their personal and household needs; as an attraction which brings thousands of people to the area on a daily basis; and as a responsible corporate citizen through the Casino Rama Wellness fund which assists area charitable organizations and causes. At the Casino Rama meeting, we recorded individual messages from political and business leadership, with the intention of making a video for the OLG to insure their comprehension of the significance of Casino Rama to the region. This will bring the local stories and faces of the community into the OLG boardroom, promoting the importance of Casino Rama to Simcoe North. We would like to offer you an opportunity to participate in this recording, either in person or by phone. We have a videographer who can come to you at your convenience or we can record your thoughts in a phone interview. Please contact Cathy Edney at (705) 325 -3611 ext. 1416 or Dean St. Germain at ext. 1285 to make arrangements if you would like to participate. Moreover, at a meeting between Rama First Nation and the OLG on Wednesday, April 18th, officials said that Casino Rama will continue to be supported as a premiere gaming attraction in Ontario as the OLG moves forward with its plan to modernize gaming in Ontario. Rama First Nation will keep you informed as information about the OLG's modernization plans become available. We look forward to the opportunity to make Casino Rama an even more significant economic engine through this process, working with delegates, organizations and interested parties, including yourself, from Simcoe North to facilitate that outcome. Rama First Nation will host another meeting of this group at the appropriate time. Again, thank you for your support as we move forward in this process. Sincerel�y``,,,..��,,, Chief Sharon Stinson Henry c.c. Rama First Nation Council Garfield Dunlop, MPP, Simcoe North Page 113 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... Page 114 of 190 ' ∎ NOTTAWASAGA VALLEY CONSERVATION AUTHORITY IL A BOARD OF DIRECTORS 03/12 ^� MINUTES Date: Friday March 23, 2012 Location: John L. Jose Learning Centre — Utopia Present: Acting Chair: Nina Bifolchi Town of Wasaga Beach 2nd Vice Chair: Darren White Township of Melancthon Members: Gail Ardiel Town of the Blue Mountains Mary Brett Township of Adjala Tosorontio John Crawford Township of Oro - Medonte Brian Jackson City of Barrie (left at 10:05 a.m.) Earl Hawkins Township of Mulmur Ralph Hough Township of Oro - Medonte Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands Fred Nix Town of Mono Perry Ritchie Township of Springwater Alicia Savage Township of Clearview Michael Smith Township of Essa (left at 10:05 a.m.) George Watson Town of Wasaga Beach Percy Way Township of Amaranth Keith White Township of Essa Regrets: Chair: Walter Benotto Town of Shelburne Daniel Davidson Town of Innisfil Mike Edwards Town of Collingwood Brent Preston Township of Clearview Joan Sutherland Town of New Tecumseth Rick Webster Township of Springwater Guests: Services Stewardship Services Susan Antler, Chair and Doug Root, Member Friends of the Utopia Grist Mill and Park Committee Staff Present: Wayne Wilson, CAO /Secretary- Treasurer Susan Richards, Director of Corporate Services Chris Hibberd, Director of Planning Barb Perreault, Senior Environmental Officer Glenn Switzer, Director of Engineering and Technical Byron Wesson, Director of Land Operations and Fred Dobbs, Manager of Stewardship Services Recorder: Laurie Barron, Executive Assistant Page 114 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 03/12 23 March, 2012 Page 2 of 8 1. CALL TO ORDER Acting Chair Nina Bifolchi called the meeting to order at 9:00 a.m. 2. MOTION TO ADOPT AGENDA RES. #1 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: the agenda for the Board of Directors Meeting No. 03/12 dated 23 March, 2012 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None noted 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 02/12 dated 24 February, 2012. RES. #2 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: the Minutes of the Board of Directors Meeting 02/12 dated 24 February, 2012 be approved. Carried; 5. BUSINESS ARISING FROM MINUTES None noted 6. DEPUTATION Friends of Utopia Gristmill and Park Committee Susan Antler, Chair of the Utopia Grist Mill and Park Committee thanked the Board of Directors for their continued support in allowing the Committee to lease and maintain the Utopia Gristmill and Park property. STAFF REPORTS 7. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 7.1 Utopia Lease — Friends of Utopia Gristmill and Park RES. #3 MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: the NVCA Board of Directors approves a 5 year lease renewal of 50 acres known as the Utopia Conservation Area to the Utopia Grist Mill Committee dated July 2, 2012 to July 2, 2017. Unanimously Carried; Page 115 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 03/12 23 March, 2012 Page 3 of 8 7.2 IN- CAMERA RES. #4 MOVED BY: Fred Nix SECONDED BY: Bob Marrs RESOLVED THAT: This meeting of the Board of Directors No.03/12 go "In- Camera" at 9:14 a.m. to address matters pertaining to: • litigation or potential litigation, including matters before administrative tribunals, affecting the Authority; and THAT: the following staff members be in attendance: Wayne Wilson, B.Sc., Chief Administrative Officer /Secretary- Treasurer, Susan Richards, Director of Corporate Services, Byron Wesson, Director of Land Operations and Stewardship Services, Chris Hibberd, Director of Planning, Barbara Perrault, Senior Environmental Officer and Laurie Barron Executive Assistant /Recorder. Carried; OUT OF IN- CAMERA RES. #5 MOVED BY: Fred Nix SECONDED BY: Bob Marrs RESOLVED THAT: This meeting of the Board of Directors No. 03/12 come out of in- camera at 10:00 a.m. and report. Carried; RES. #5(a) MOVED BY: Bob Marrs SECONDED BY: Fred Nix RESOLVED THAT: the Minesing Wetland tree removal update be received; and THAT: staff be directed to actively pursue in consultation with the NVCA solicitor, the recovery of reasonable costs & value for the removed trees and logs from NVCA owned lands; and FURTHER THAT: staff be authorized to retain the services of Williams & Associates Forestry Consultants Ltd to assist the NVCA in determining the volume of wood removed from NVCA property, its value and make recommendations for wood lot restoration at a cost not to exceed $10,000 unless further approved through the Board of Directors. Carried; The Board of Directors Recessed at 10 :05 a.m. Michael Smith member representing the Township of Essa and Brian Jackson member representing the City of Barrie left at 10:05 a.m. The Board of Directors Reconvened at 10 :15 a.m. Page 116 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 03/12 23 March, 2012 Page 4 of 8 8. REPORT OF THE DIRECTOR OF ENGINEERING AND THE HYDROGEOLOGIST/ SOURCE PROTECTION COORDINATOR 8.1 Letter of Agreement - Provincial Groundwater Monitoring Network Program RES. #6 MOVED BY: Fred Nix SECONDED BY: Bob Marrs RESOLVED THAT: the Letter of Agreement- Provincial Groundwater Monitoring Network Program between Her Majesty the Queen in Right of Ontario as represented by the Ministry of the Environment and the Nottawasaga Valley Conservation Authority, for a four year term, effective April 1, 2012, be endorsed; and THAT: the CAO- Secretary Treasurer be authorized to enter into the agreement. Carried; 9. REPORT OF THE DIRECTOR OF CORPORATE SERVICES 9.1 Board Member Per Diem 2012 RES. #7 MOVED BY: Fred Nix SECONDED BY: Bob Marrs RESOLVED THAT: That staff be directed to seek approval of the Ontario Municipal Board (OMB), pursuant to Section 37 of the Conservation Authorities Act, to apply a cost of living increase to NVCA members per diems of 3.2 %, representing the Ontario Consumer Price Index (CPI) inflation rate from Dec. 2010 to November 2011; and that the increase be effective as at January 1, 2012. Motion deferred to April 27/12 Verbal Direction That staff be directed to bring back a report to the April 27/12 meeting with a comparison of remuneration rates for board members at other Ontario Conservation Authorities. 9.2 2012 Kilometer Rate RES. #8 MOVED BY: Paul McQueen SECONDED BY: Perry Ritchie RESOLVED THAT: the NVCA kilometer rate for Board of Directors and NVCA staff be increased to 0.53 per km for the first 5,000 kms, and 0.47 for each additional km, for the year 2012, as per the 2012 Department of Finance Canada kilometer rate. Carried; Page 117 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 03/12 23 March, 2012 Page 5 of 8 9.3 Tender Award - Tractor & Snow Blower RES. #9 MOVED BY: Alicia Savage SECONDED BY: Mary Brett RESOLVED THAT: the Tender Award - Tractor & Snow Blower report of the Director of Corporate Services be received. Carried; 9.4 Board of Directors Regulations /Governance RES. #10 MOVED BY: Mary Brett SECONDED BY: Alicia Savage RESOLVED THAT: the regulations to govern the NVCA; namely, Board of Directors Regulations /Governance, be approved by the Board of Directors, as amended, effective March 23, 2012. Carried; 10. REPORT OF THE FINANCE ADMINISTRATIVE COORDINATOR AND THE CAO /SECRETARY- TREASURER Financial activity report summary to February 29, 2012 a) Accounts Receivable Summary as at February 29, 2012 RES. #11 MOVED BY: Mary Brett SECONDED BY: Ralph Hough RESOLVED THAT: The Chair be authorized to approve the Accounts Receivable as at February 29, 2012 in the amount of $462,931.14 including Planning items of $412,435.50 Carried; b) Summary of Disbursements for the month of February, 2012 RES. #12 MOVED BY: George Watson SECONDED BY: Ralph Hough RESOLVED THAT: The Chair be authorized to approve disbursements as at February 29, 2012 in the sum of $537,291.98 including wages (net of withholdings) of $188,168.95 Carried; c) Statement of Operations for Period Ending February 29, 2012 RES. #13 MOVED BY: Alicia Savage SECONDED BY: George Watson RESOLVED THAT: The Combined Statement of Operations Program Summary as at February 29, 2012 be received. Carried; Page 118 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 03/12 23 March, 2012 Page 6 of 8 11. REPORT OF THE CAO /SECRETARY- TREASURER 11.1 Conservation Authorities Act, Member Weighted Vote Amendment RES. #14 MOVED BY: George Watson SECONDED BY: Alicia Savage WHEREAS: reducing NVCA Board Member presentation from 25 to 18 members would reduce administration costs and increase meeting efficiency; and WHEREAS: Section 2(2), representation by population of the Conservation Authorities Act would provide the equitable basis for a weighted vote; and WHEREAS: Section 16(1) of the Conservation Authorities Act prevents a general weighted vote; therefore BE IT RESOLVED: that the NVCA Board of Directors requests that the Minister of Natural Resources amend the CA Act Section 16(1) to allow for a general weighted vote; and FURTHER THAT: the NVCA requests that Conservation Ontario include the weighted vote amendment as one of the recommended CA Act Amendments, to be forwarded to the Minister of Natural Resources. Carried; RES. #14(a) MOVED BY: George Watson SECONDED BY: Bob Marrs BE IT RESOLVED THAT: The NVCA Board of Directors request that the Ministry of Natural Resources amend the CA Act to allow all Board of Directors to appoint an alternate to attend any Board meeting in their absence to ensure all municipalities are always represented at the Board table. Carried; 11.2 NVCA Budget Format RES. #15 MOVED BY: Ralph Hough SECONDED BY: Percy Way RESOLVED THAT: the NVCA Budget format be modified to include prior year best estimated expenditures where actuals are not available; and THAT: the budget update report be modified to include year -end forecasts for the last 6 months of the year. Carried; Page 119 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 03/12 23 March, 2012 Page 7 of 8 11.3 NVCA 2012 -2014 Business Plan Staff were directed to highlight the changes to the Draft 2012 -2014 Business Plan as it is developed. Discussion ensued regarding the NVCA Watershed Plan and possible dates for a review of the plan. Timeline for the review will be determined at a later date. RES. #16 MOVED BY: Percy Way SECONDED BY: Ralph Hough WHEREAS: the Draft 2012 to 2014 Business Plan will require at least two meetings to be presented and reviewed by the Board of Directors; therefore BE IT RESOLVED THAT: the Board of Directors receive the Draft 2012 to 2014 Business Plan update presentation and direct staff to make amendments as per Board Direction; and FURTHERMORE THAT: the remaining portion of the Business Plan be presented to the Board, during the April meeting for further consideration. Carried; 12. NEW OR UNFINISHED BUSINESS Earl Hawkins member representing the Township of Mulmur requested the status of the NVCA board member bus tour. Staff advised that the bus tour is planned for late September. Members concluded that this is a worthwhile learning venue. 13. CORRESPONDENCE RES. #17 MOVED BY: Earl Hawkins SECONDED BY: John Crawford (a) Ontario's Good Roads Milestones, December 2011 re: Salt- Great Not so Good - protecting Ontario's drinking water. (b) Conservation Ontario letter to Conservation Authorities and MNR Flood Staff date Feb 10/12 re: Ontario Flood Terminology Review Update (c) The Town of New Tecumseth dated Feb 15/12 re: resolution regarding a petition for drainage works by the owners at 2851 and 2866 20th Sideroad. (d) Ministry of Natural Resources letter to NVCA dated Feb 21/12 re: NVCA application to the special provincial fund for natural hazard emergencies and extraordinary legal fees. (e) NVCA letter to Ministry of Transportation dated Feb 27/12 re: flooding issues up stream of Highway 400 and Innisfil Creek. (f) Town of Innisfil letter to the Ministry of Transportation dated March 1/12 re: Highway 400 Median Barrier replacement and pavement rehabilitation. Page 120 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... BOARD OF DIRECTORS MINUTES No: 03/12 23 March, 2012 Page 8 of 8 (g) NVCA agency commenting form to McCormick Rankin, Consultant Project Manager requesting EA involvement in the Highway 400 Median Barrier replacement and pavement rehabilitation. (h) County of Simcoe, Conservation Authority Review Sub Committee Minutes of Feb 2/12 meeting. (i) NVCA letter to member municipalities dated Feb 29/12 re: NVCA request for two member municipal representation to consider reducing representation to 1 member. (j) Environmental Commissioner of Ontario publication March 7/12 re: Ontario government needs to "Climate Proof" Ontario. (k) Township Of Oro - Medonte letter dated March 13/12, regarding resolution in support of member reduction via weighted general vote. Carried; RES. #17 MOVED BY: Earl Hawkins SECONDED BY: John Crawford RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; RES. #18 MOVED BY: Earl Hawkins SECONDED BY: John Crawford RESOLVED THAT: This meeting adjourn at 12:14 p.m. to meet again at the call of the Chair. Carried; Nina Bifolchi, Acting Chair Wayne R. Wilson, CAO /Secretary- Treasurer Approved this 27th day of April, 2012 Page 121 of 190 12d) - Nottawasaga Valley Conservation Authority, minutes of... Nottawasaga Valley Conservation Authority HIGHLIGHTS of the NVCA BOARD OF DIRECTORS MEETING - No. 4/12 - Apr. 27, 2012 2011 AUDITED STATEMENTS ACCEPTED Auditor Michael Laycock of BDO Canada provided his report on the NVCA's 2011 financial statements, stating that full cooperation of staff and board was provided and the financial statements were in good order. The Board resolved to accept the audited statements, and they will be published on the NVCA website in May. BOARD AUTHORIZES FUNDS TO ENSURE COMPLETION OF FORT WILLOW PAVILION The Board of Directors voted to authorize the use of $6,000 of reserve funds to complete the construction of a pavilion at the Fort Willow Conservation Area, to be known as the Bernie Longson Education Pavilion. The 25' x 40' post- and -beam structure has been designed to complement the historic site and will offer shelter to groups visiting the Fort for educational programs, community events and recreation. It also has the potential to bring rental revenue. The grand opening of the pavilion is expected to occur in June of 2012. The pavilion was made possible by funds donated and raised by the City of Barrie Rotary Club, the Bernie Longson family, the Friends of Fort Willow, the War of 1812 Bicentennial fund and the NVCA, totalling approximately $65,000. BOARD APPROVES PER DIEM INCREASE OF 2% The NVCA Board of Directors approved an increase of 2% to the member per diem rate, rejecting an initial resolution to apply a 3.2% increase. This is the first per diem increase for Board members since 2008. Future meetings and events: Community Tree Plantings - Apr.28 -May 17 - see website for details Arbour Day Tree Sale - May 12 - 8 am- 12 pm - Tiffin Centre Board Meeting 5/12 - May 25 - 9 am For more information, contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479 ext. 225 wwilson @nvca.on.ca 1 Page 122 of 190 12e) - Correspondence dated April 29, 2012 from Betty Veitch... 9 <1 di/!G G ti „pi; ��i G y'4 •. � Gt�iP Cl i :Oys m�ffr°, /at x „/ -,G� Z---',:- fpm " ' / ef--oop4-ii:e-a /274,yr X-,-/-,-2-4-- /4--e--- ,,i,t,g1,,-/-- /:,(..,2 Ze;,-_-4,1--/ 7" ,VT rrrfff ? // - 7° ,o, ` - 0- -;I.�! fi�- -77-277.--'- mss. -,-7 �� �"" ®�� f-o�.� --`�� ,-65",,,A e f ,, ---/--o----_,, .4.Z--xy 40-,-,-,,,, "X' ��/'�fjd`" "�'- s'` �'e°r�Z `ice wc/ t�G% /72 / e4� r ray -♦=,T� ",-7." pot-4-2 /...-0/ "--,sz- Page 123 of 190 12e) - Correspondence dated April 29, 2012 from Betty Veitch... ze„e-i_e„ 1 <0- ) 1,11 :or/ A-17 Zit r":1 47‘47444.4-;27/z/ Pee,/ .4=e21---eV 44- , - ,,---'-' 'V 7-e:/: --/-;./.4 /,‘'-2„,/ eo. Page 124 of 190 12f) - Correspondence dated May 2, 2012 from Ontario Municip... ISSUE DATE: May 02, 2012 Ontario Ontario Municipal Board Commission des affaires municipales de ('Ontario PL090874 IN THE MATTER OF subsection 34(19) of the Planning Act, R.S.O. 1990, c. P.13, as amended Appellant: Denis Paccagnella Appellant: Gord Roehner Appellant: Bill Tasker Subject: By -law No. 2009 -113 Municipality: Township of Oro - Medonte OMB Case No.: PL090874 OMB File No.: PL090874 APPEARANCES: Parties Township of Oro - Medonte Gord Roehner Denis Paccagnella Try Recycling (Barrie) Inc. RECEIVED MAY 0 6 2012 ORO- MEDONTE TOWNSHIP Counsel* /Representative C. Williams` E. Cormier* MEMORANDUM OF ORAL DECISION DELIVERED BY JAMES R. McKENZIE ON APRIL 5, 2012 AND ORDER OF THE BOARD Gord Roehner and Denis Paccagnella appealed Township of Oro - Medonte (`Town ") Zoning By -law No. 2009 -113 ( "by -law") pursuant to subsection 34(19) of the Planning Act. The by -law establishes permission to locate a recycling facility on Town -owned lands ( "subject property "), different portions of which are currently used for licensed aggregate extraction and for a municipal works yard. A third individual, William Tasker, also appealed the by -law. Earlier in this process, Mr. Tasker's appeal was deemed abandoned as a consequence of his failure to comply with an order of the Board and dismissed. Page 125 of 190 12f) - Correspondence dated May 2, 2012 from Ontario Municip... - 2 - PL090874 Messrs. Roehner and Paccagnella, with representatives for the Town and Try Recycling (Barrie) Inc. ( "Try"), participated in a Board - convened mediation to address concerns relating to the use permitted by the by -law. The Parties were successful resolving their differences through that process and executed minutes of settlement. They requested the Board to convene this proceeding as a settlement hearing. The Board received evidence from three witnesses. Klaus Kuch and Ann Truyens each testified as a participant in opposition to the by -law. Andria Leigh, the Town's director of development services, testified in support of the by -law in a modified form, which is addressed in detail below. The appeals filed by Messrs. Roehner and Paccagnella are allowed in part. By -law No. 2009 -113 is modified to clarify the definition of a recycling facility, and is approved in its modified form. The Board's reasons and analysis follow. Mr. Kuch resides approximately 10 kilometres from the location of the proposed recycling facility. He testified about two concerns: the amount of truck traffic that the proposed facility will generate; and what he believes is a potential for groundwater contamination. During cross - examination, Mr. Kuch was asked whether he had any reason to disagree with the traffic assessment work completed by Try's transportation engineering consultant demonstrating that the proposed recycling facility will not be a major truck traffic generator. He told the Board that he did not trust that conclusion based on a previous experience with what other consulting engineers had told him about airport noise. Mr. Kuch acknowledged that a Ministry of the Environment (MOE) Certificate of Approval will be required for the proposed facility, and that the process for assessing an application for a certificate will address groundwater considerations. He also acknowledged that that process provides an opportunity for public input. Ms. Truyens resides approximately 51/2 kilometers from the location of the proposed recycling facility. She too testified about concerns relating to groundwater contamination. Like Mr. Kuch, she acknowledged that the MOE Certificate of Approval process will address groundwater considerations. Page 126 of 190 12f) - Correspondence dated May 2, 2012 from Ontario Municip... - 3 - PL090874 Neither Mr. Kuch nor Ms. Truyens elevated their respective concerns beyond speculation. The Board understands their concerns, and at the same time does not countenance supposition. As will be shown below, the principle of land use has been established in the Township's Official Plan. The Board finds, therefore, that the appropriate forum for advancing these concerns is the,MOE Certificate of Approval process which will specifically address groundwater considerations. Andria Leigh is a Registered Professional Planner and Member of the Canadian Institute of Planners and the Ontario Professional Planners Association. She was qualified by the Board to provide expert opinion evidence on the subject of land use planning. Ms. Leigh was responsible for all aspects of Try's application to amend the Township's comprehensive zoning by -law to permit the proposed facility. She authored both the planning staff report to Council recommending approval of the application, as well as the by -law following Council's adoption of that recommendation. The Board finds that she has direct and thorough knowledge of the proposed facility and its planned operations. The proposed recycling facility is intended to recycle non - hazardous, inert materials, such as construction materials and other debris. The use is permitted in the Township's Official Plan. Upon receipt of materials shipped by truck, facility staff will weigh and sort materials such as wood, concrete, drywall, and asphalt shingles. Those materials would then be stockpiled in outdoor storage areas prior to shipment to other users. A scale house and small office round out the facility. Ms. Leigh testified that the by -law requires a modest modification to reconcile the zoning definition of recycling facility with the proposed operation. The definition of recycling facility set out in the Township's comprehensive zoning by -law stipulates that a recycling facility is to be contained within a wholly - enclosed building. Ms. Leigh testified that the proposed facility is intended to be an outdoor operation, as described above, and was never contemplated to be contained indoors. She tendered a modification to the by -law (Exhibit No. 9) to reflect and permit the operation as it was always intended. Ms. Leigh further testified that the by -law, both in its original form and as modified, is consistent with the Provincial Policy Statement, conforms to the Growth Plan, and Page 127 of 190 12f) - Correspondence dated May 2, 2012 from Ontario Municip... - 4 - PL090874 conforms to both the County of Simcoe Official Plan and the Township's Official Plan. She opined that the by -law in its modified form represents good planning and commended its approval. Ms. Leigh's testimony and professional opinions were neither challenged nor contradicted. The Board adopts and relies on Ms. Leigh's planning evidence as its basis for approving By -law No. 2009 -113 as modified by Exhibit No. 9. The by -law will facilitate the implementation of a facility that will divert refuse materials away from landfill and is consistent with broader societal goals relating to effective waste management. The Board finds that the by -law is in the public interest. The appeals filed by Messrs. Roehner and Paccagnella are allowed in part and only to the extent necessary to modify the by -law as described above. By -law No. 2009 -113 in its modified form is attached to this decision as Attachment "1" and is approved. This is the order of the Board. "James R. McKenzie" JAMES R. McKENZIE VICE -CHAIR Page 128 of 190 12f) - Correspondence dated May 2, 2012 from Ontario Municip... PL090874 ATTACHMENT "1" THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY- LAW NO. 2009 -113 A By -law to amend the zoning provisions which apply to lands within Part of Lot 11, Concession 8 (Former Township of Oro), now in the Township of Oro - Medonte (2009- ZBA -07) WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c. P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of a recycling operation, in accordance with Section C12 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. Schedule `Al2' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 11, Concession 8, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from Mineral Aggregate Resource One (MAR1) Zone to the Mineral Aggregate Resource One Exception Holding (MAR1 *189(H)) Zone as shown on Schedule `A' attached hereto and forming part of this By -law. 2. That Section 7189 is hereby amended by adding the following: ""189 Part of Lot 11, Concession 8 (Oro) Notwithstanding any other provision in this By -law, a Recycling Establishment is permitted on the lands denoted by the symbol *189 on the schedules to this By -law. Notwithstanding Section 6.0 Definitions, the Recycling Establishment permitted on the lands denoted by the symbol *189 on the schedules to this By -law, is defined as "premises or area of land in which used materials are received, separated, and /or processed prior to shipment for further use as new or recycled products or for offsite disposal. The lands are to be subject to a Holding provision. Prior to the lifting of the Holding Provision, Council shall be satisfied that: (a) The required Certificate of Approval from the Ministry of Environment has been obtained; (b) A site plan agreement pursuant to Section 41 of the Planning Act has been entered into." 3 This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. Page 129 of 190 12f) - Correspondence dated May 2, 2012 from Ontario Municip... BY -LAW READ A FIRST AND SECOND TIME THIS 21ST DAY OF AUGUST, 2009. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 21ST DAY OF AUGUST, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule `A' to By -law No. 2009 -113 This is Schedule 'A' to By -Law 2009 -113 passed the 21st day of August, 2009. Mayor Clerk H.S. Hughes J. Douglas Irwin Page 130 of 190 12f) - Correspondence dated May 2, 2012 from Ontario Municip... N z RD OS TOWNSHIP OF ORO- MEDONTE (FILE 2009- ZBA -07) Approved as modified by the Ontario Municipal Board on April 5, 2012 Page 131 of 190 13a) - Grant Application from Michael Gordon, Orillia Canada... 1 ` --- www.oro- medonte.ca ti. ,42-- i)OI i APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants/Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name OPIi i.tti CANj1314 DelV INc Address P 0 , 80 )( a 12 3 City 0 IQ 1 I. t- I A Prov. 0 Ai Postal Code L 3\ 6 R 9 Contact 1111 I C 14 AEI^ G P O 0 "J Telephone `1'"O6 - 73i- (14/C3 E -mail VIA 0 Y^C.1 O fl ffj 40 2 CO S S Al pc.-(1 C o- CO Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee q Members ',D O Residents If Applicable /0 ` C (. Geographic Area Date Served O P 1t. (s t A, -1, #106..4 Formed r,Q 00 3 Outline the mission, purpose and objectives of your organization. T o ()12 n u I 0 E A ti M./ .1, A Fu io f=1 t, L e l) !' ,A d v1 i le y 0,1.5' ea- 1.1:-- a rk i 106 014tiikD i A,3 /icAi r466 N,QoUaAl E N i G -R 7A,N rn ir.1 t R7S Cut- tu1.2t ;g IAjDO ilJrcf2n1A7iO4,/ ON �u K.Y 1 7 t C6) 1t^e,.t AZ Page 132 of 190 13a) - Grant Application from Michael Gordon, Orillia Canada... FINANCIAL INFORMATION ORGANIZATION NAME: (1 ILL. A CANAL A Ot\Y Ir\JC Page 133 of 190 13a) - Grant Application from Michael Gordon, Orillia Canada... Indicate the products / services 1 benefits provided to the Township of Oro - Medonte by your organization: 0 PP DR%UtVfly OR ORO -1-0 El eivrE ro 1-ios7- 7- H5 er1i i,-loj,r4A,i coact S Sry 0Lvi33 ik0S FUR 3 DAYS u /N.)c, L.AKE S ih1coc PE GIOKA r. /l tH Po/ r t-1 Nv STj4YiNG riff ffo%?se-:hoc cV7', /ILL ORQ- AAEDoiv-r5 #t- ii.iGivrs` (A36I- 4.1ogiv►tr 7Z) 44,v1ov cAK)1:0r4 044' 60 &CRC- tvD CEtiCA4M- eou 1 rat2s;you) /47 co�ryceHici{ri. 46 —Ac.�f # of individuals served: 5, 0 (2Cs r�Ri; '�'�' ��'/ PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: /UOO , � Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). F Lt p s US e-' D ;0 CYO e7 11i E /NG26/4 SG-"d cos "f o 6i ouQ i N4 i1f6-' Ai3NU,aL f 0 AY CLG-t~8R Ai/ ON INiv A FULL, a D A v LL Et<CrN 0 1N ci..0 0I iu G AF /-1/P - S/-locu /,3 ) -f-1t7 Cr1IQ At) iRi° /3012cCs S1v0wthRvs Do you currently receive other Wants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). NU Page 134 of 190 13a) - Grant Application from Michael Gordon, Orillia Canada... PART D — SIGNATURE OF AUT.* t � (j<(Lk . Date: Nance& P ition t„IiCC-- 04 t- 14 Z 1RGru0e1Z, Date: 1 ORUZED OFFICIAL(S) foal uI 46.1I.01) I U V AI; Name & Position 1101 For office use only Approved: Amount $ Denied: Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more If required) to complete the information requested on the Grant/Subsidy Application Form. Page 135 of 190 13a) - Grant Application from Michael Gordon, Orillia Canada... ource: 5t;N�_e -,tS L r &P r.) 'f s i3u11o,�s, e H'if t W TOTAL: EXPENDITURES: Item: ri ae Q.W G is k 5 PAi&t< r= 1j7 &tt-f xNvry Ci ic...0RLn'S Vte e.iie C ( (Pt /2 TOTAL: Rmount: j15, -(30 Amount: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total MMus Expenditures BALANCE: Signature. IX/ 1)ource: TOTAL EXPENDITURES: Item: TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Amount: Date cr' /.;Z Page 136 of 190 13b) - Correspondence dated April 25.2012 from Linda Brooke... April 25, 2012 Township of Oro-Medonte 148 Line 7 South Ono'Medonte, Ontario LOL 2X0 Attention: J. Douglas Irwin, Clerk Request for Exemption to By-Law No 2011-177 "Canine Control By-Law" Section 5.3 My name is Linda Brookes, | am the homeowner residing at 2 Nevis Ridge Drive, Hawkestone, ON. 1 own a total of six (6) dogs and they are ideritifled as the 1. 15 year old black (deaf) Cocker Spaniel, spayed femate, no microchip, bearing a 2012 Oro-Medonte dog Iicense (Jackie) 2. 4 year old Chesapeake Bay Retriever, spayed female, micro-chipped, bearing o2012(]n+yNedon|o dog license (Mergie) 3. 2 year old Chesapeake Bay Retriever, spayed female, micro-chipped, bearing a2O12Oro-K8edon&o dog license (Har|mo) 4. 2 year old Coton de Tulear, intact male, micro-chipped, no Iicense (Griffin) 5. 2 year old Coton de Tulear, intact female, micro-chipped, no license (Athena) 6. a second 2 year old Coton de Tulear, intact female, micro-chipped, no Ucenoe(Caesi) I am requesting consideration of an exemption to section 5.3 of by-law 2011-177 restricting the number of dogs permitted per home. Please consider the betow information in support of this request. ° The two Chesapeake Bay Retrievers (Appendix A) are bred to assist huntmrm, as in flushirig or retrieving game. Under by-law 2O11-1T7-3.2. an exemption may be considered where hunting dogs are included in the tota number of dogs. This breed is a sporting dog weighing between 55 and 75 pounds. The three Coton de Tulear (Appendix B) 1 own as a hobbyist for the purpose of participation in the canine sport of Conformation Showing, companionship, as weti as the intention of occasional Code of Ethics Page 137 of 190 13b) - Correspondence dated April 25.2012 from Linda Brooke... breeding. The Cotori de Tulear breed is a toy breed weighing between 8 and 15 pounds. • My property contains a dog run area of 3600 square feet surrounded by five-foot chain-link fencing with direct access for the dogs to the house. • The health and welfare of all my dogs is paramount. They are housed within my home, provided with clean living areas, food, water, exercise, and health care including vaccinations and preventive medicine. • | have researched applying for m kennel license under (a)2011 178~8.1 Breeding Kennel — Level 1 for up to 8 dogs housed within the dwelling unit, and under (b) 2011-176-8.1 Hobbyist Kenriel for up to 8 dogs housed within the dwelling unit, however our property size does not allow us to obtain a kennel license, • 2011-176 kennel license requirements for the sze ofthe property for a dog kennel license are all 10 hectares of land. 1 disagree that aH types of kennel Iicenses should require that size of property due to the fact that a hobbyist kennel where a person keeps up to 8 dogs for the purpose of companionship generafly would be small/toy breeds which would not requwe the same space as a breeding/boarding kennel of up to 50 dogs. Consideration by the Township to consider differing sjzes of properties appropriate to the different types of kenriels is suggested. • 2011-176-8.0 — Hobbyist Kennels for canine sports or companionship: this section notes that all dogs in this kennel type shall be spayed or neutered by the age of 2 years. In Conformation Shows, the sport in which 1 participate with the Coton de Tulears, the dog is disqualified if they are spayed or neutered (Appendix C). Consideration by the Township to revise ths section accordingly is suggested. • 1 am regularly searching for a property large enough to allow a Kennel Permit. • 1 am a member of the Canadian Kennel Club, Canadian Coton de Tulear Club (secretary), North American Coton Association, Canine Federation of Canada, and United Kennel Club. • | participate in Conformation Shows regulated by the following clubs: Rare Breed Club of South Western Dntario, Canadian Kennel C|ub, United Kennel Club, and Canine Federation of Canada. • At the competion of 2011, my male Coton was ranked as the #6 Coton with the United Kennel Club (USA and Canada), he also finished the year ranked as the #6 Coton with the Canadian Kennel Club. (Appendix D) • AU three of my Cotons have achieved their Championship Tite with multiple dog clubs. The process of this achievement has resulted in generated revenue in the tourism industry throughout southwestern Ontario. • We have participated in, and continue to practice, active obedience and handling training. Page 138 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... • i welcome an inspection of my property and home by Township representatives to confirm appropriate conditions for the well being of the animals. • I agree to abide by canine control by -laws including: o By -law No. 2011 -176 section 10.1 regarding confinement of dogs during the hours of 11:00 PM to 6:00 AM o By -law No. 2011 -177 section 5.5 to 5.7 regarding leashing and control of dogs o By -law No. 2011 -177 section 5.8 regarding excessive noise, howling, and barking o By -law No. 2011 -177 section 5.9 regarding removal of excrement from public or private property and disposing of it in a sanitary manner Should further information or clarification be required, please feel free to contact me. Thank you in advance for your consideration of these facts in support of our request for exemption. I look forward to receiving Council's response. Linda Brookes Page 139 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... C,KC. ee +coAdQ .. GROUP 1 SPORTING DOGS 1 -10 Retriever `Chesapeake Bay) General Appearance The Chesapeake dog should show a bright and happy disposition and an intelligent expression, with general outlines impressive and denoting a good worker. The dog should be well proportioned, a dog with a good coat and well balanced in other points being preferable to the dog excelling in some but weak in others. The texture of the dog's coat is very important, as the dog is used for hunting under all sorts of adverse weather conditions, often working in ice and snow. The oil in the harsh outer coat and woolly undercoat is of extreme value in preventing the cold water from reaching the dog's skin and aids in quick drying. A Chesapeake's coat should resist the water in the same way that a duck's feathers do. When he leaves the water and shakes himself, his coat should not hold the water at all, being merely moist. Colour and coat are extremely important, as the dog is used for duck hunting. The colour must be as nearly that of his surroundings as possible and with the fact that dogs are exposed to all kinds of adverse weather conditions, often working in ice and snow, the colour of coat and its texture must be given every consideration when judging on the bench or in the ring. Temperament Courage, willingness to work, alertness, nose, intelligence, love of water, general quality, and, most of all disposition should be given primary consideration in the selection and breeding of the Chesapeake Bay dog. Size Weight: Males, 65 -751b. (29 -34 kg) Females, 55 -651b. (25 -29 kg). Height: Males, 23 -26 in. (58 -66 cm) Females, 21 -24 in. (53 -61 cm). Coat and colour Coat should be thick and short, nowhere over 11A inches (4 cm) long, with a dense fine woolly undercoat. Hair on face and legs should be very short and straight with tendency to wave on the shoulders, neck, back, and loins only. The curly coat or coat with a tendency to curl not permissible. Any colour varying from a dark brown to a faded tan or dead grass. Deadgrass takes in any shade of deadgrass, varying from a tan to a dull straw colour. White spot on breast and toes permissible, but the smaller the spot the better, solid colour being preferred. Canadian Kennet Club Official Breed Standards Page 140 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... Ckc - brre-ec- `5-6 VL -1 Coton de Tulear Origin & Purpose The Coton de Tulear, named for his cottony coat is a Bichon type breed. These ratters gave rise to the cotton de Reunion on the island by that name. Now extinct the breed was modified in Madagascar through crosses with the Maltese. The coton enjoyed the favour of the Madagascar upper class. General Appearance Small, long - haired, companion dog with a white cotton textured coat, with round, dark eyes and a lively, intelligent expression. Temperament Of a happy temperament, stable, very sociable with humans and with other dogs; it adapts perfectly to all ways of life. The temperament of the Coton de Tulear is one of the main characteristics of the breed. Size Height at withers : Males 10 -11 inches (26 -28 cm), tolerance of 3/4 inch (2 cm) above and 3/8 inch (1 cm) below. Females : 9 -10 inches (23 -25 cm), tolerance of 3/4 inch (2 cm) above and 3/8 inch (1 cm) below. Weight : Males : From 8.5 lbs. (4 kg) to a maximum of 13 lbs. (6 kg). Females : From 7.5 lbs. (3.5 kg) to a maximum of 11 lbs. (5 kg). Important Proportions • The height at the withers in relationship to the Length of the body is 2 to 3. • The length of the head in relationship to that of the body is 2 to 5. • The length of the skull in relationship to that of the muzzle is 9 to 5. Coat & Colour Skin: Fine, stretched tight over all the body; although of pink colour, it can be pigmented. Coat: This is one of the main characteristics of the breed from which its very name derives. Very soft and supple, with the texture of cotton, never hard or rough, the coat is dense, profuse and can Canadian Kennel Club Official Breed Standards Page 141 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... VL -1.1 LISTED BREEDS -GROUP V TOYS COTON DE TULEAR be very slightly wavy. Colour: Ground colour : White. A few slight shadings of light grey colour (mixture of white and black hairs) or of red -roan (mixture of white and fawn hairs), are permitted on the ears. On the other parts of the body, such shadings can be tolerated, if they do not alter the general appearance of white coat. They are however not sought after. Head Short, seen from above triangular. Skull: Seen from the front slightly rounded; rather wide in relation to its length. Superciliary arches only slightly developed. Slight frontal groove. Occipital protuberance and crest only slightly accentuated. Well developed zygomatic arches. Stop: Slight. Nose: In the extension of the nasal bridge; black; brown is tolerated; nostrils wide open. Muzzle: Straight. Lips: Fine, tight, of the same colour as the nose. Jaws/Teeth: Teeth well aligned. Scissor bite, pincer bite or inverted bite without losing contact. The absence of the PM1 is not penalised; the M3s are not taken into consideration. Cheeks: Lean. Eyes: Rather rounded, dark, lively, wide apart; the rims of the eyelids are well pigmented with black or brown according to the colour of the nose. Ears: Pendulous, triangular, high set on the skull, fine at the tips; carried dose to the cheeks, reaching the corners of the lips. Covered with white hairs or with some traces of light grey (mixture of white and black hairs giving a light grey appearance) or red -roan (mixture of white and fawn hairs giving a red -roan appearance - lemon), Neck Well muscled, slightly arched. Neck well set into shoulders. Proportion of neck to body = 1 /5. Clean neck with no dewlap. Forequarters The frontlegs are upright. Shoulder and upper arm: Oblique shoulder, muscled. Scapulohumeral angle about 120 °. The length of the upper arm corresponds approximatively to that of the shoulder blade. Lower arm: Humero - radial angle about 120 °. Lower arms vertical and parallel, well muscled, with good bone. The length of the lower arm corresponds approximatively to that of the upper arm. Carpus (Pastern Joint): A continuation of the line of the lower arm. Metacarpals (Pastern) Strong, seen in profile sloping very slightly. Forefeet Small, round, toes tight, arched; pads pigmented. January 2007 Page 142 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... COTON DE TULEAR LISTED BREEDS -GROUP V TOYS VL -1.2 Body Topline: very slightly convex. Dog longer than high. Withers Only slightly pronounced. Back and loin: Strong back, topline very slightly arched. Loin well muscled. Croup Oblique, short and muscled. Chest Well developed, well let down to elbow level, long. Ribs well sprung. Belly: Tucked up but not excessively. Hindquarters The hindlegs are upright. Though dewclaws are not sought after, their presence is not penalised. Upper thigh: Strongly muscled; coxo - femoral angle about 80 °. Lower thigh: Oblique, forming with the femur an angle of about 120 °. Hock joint Dry, well defined, angle of the hock about 160 °. Metatarsals (Rear pasterns) Vertical. Hind feet Similar to forefeet. Tat1 Low set, in the axis of the spinal column. At rest, carried below the hock, the tip being raised. On the move, carried gaily curved over the back, with the point towards the nape, the withers, the back or the loin. In dogs with abundant coat, the tip may rest on the dorsal - lumbar region. Gait Free and flowing, without covering a lot of ground; topline retained on the move. No sign of uneven movement. Fault Any departure from the foregoing points should be considered a fault and the seriousness with which the fault should be regarded should be in exact proportion to its degree. • Skull: Flat or too domed, narrow. • Muzzle: Disproportion between skull and muzzle. • Eyes: Light, too almond shaped; entropion, ectropion, prominent eyes. • Ears: Too short, with insufficient length of hair; ears folding backwards (rose ear). • Neck: Too short, too stuffy in shoulder, too slender. • Topline: Too arched, sway backed. • Croup: Horizontal, narrow. • Shoulder: Straight. Canadian Kennel Club Official Breed Standards Page 143 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... VL- ] .3 LISTED BREEDS -GROUP V TOYS COTON DE TULEAR • Limbs: Turned inwards or outwards; out at elbows; hocks wide set or too close; straight angulations. • Hair: Too short, too wavy, curly. • Pigmentation: Partially lacking or too light pigmentation of eyelids or lips; discoloured nose, with unpigmented areas. Disqualification General type • Lack of type (insufficient breed characteristics which means that the animal on the whole does not sufficiently resemble other examples of the breed). • Size and weight outside the requirements and tolerance of the standard. Particular points • Foreface: Bridge of nose convex. • Eyes: Bulging, with signs of dwarfism; too light; wall eyes. • Ears: Pricked or semi- pricked. • Tail: Not reaching to hock; high set, completely curled (forming a tight ring); carried flat on the back or against the thighs; carried candle like; tailless. • Hair: Atypical, rightly curled, woolly, silky. • Colour: Heavily marked; any marking of a definite black. • Pigmentation: Total lack of pigment on eyerims, nose or lips. Anomalies • Overshot or undershot mouth with lack of contact between the incisors; vertical gaping of the incisors. • Absence of teeth other than the PM I or the M3 s. • Aggressive or extremely shy specimen. Note: Male animals should have two apparently normal testicles fully descended into the scrotum. January 2007 Page 144 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... APPI&J GK� R- (ALAI-i-jokA c✓iTz)r dYt S VIoC�� (d) Best Altered in Group A dog awarded Best Altered in Breed shall com- pete for this award in its respective group, unless excused by the Show Superintendent. A judge at his discretion, may award first, second, third and fourth placements and indicate same in the judge's book. The judging of this award is to be done after the judging of Best Puppy in Group. (e) Best of Opposite Sex Altered. 13.7 Specialty Shows 13.7.1 Single Breed Specialty The highest award at a single breed specialty shall be Best Altered in Breed. 13.7.2 Multiple Breed Specialty This show is comprised of 2 or more breeds but not an entire group. Best Altered in Breed is the highest official award to be made. If a club so desires, a Best Altered in Multiple Breed Specialty may be awarded. This is an unofficial class. See Section 7 - Ribbons and Rosettes for ribbon colours. 13.7.3 Group Specialty The highest award is Altered Group 1st. 13.7.4 Multiple Group Specialty A club whose mandate covers complete groups may offer a Best Altered in Multiple Group Specialty award. This will be confined to the winners of the groups included in the specialty.This is an unofficial award. See Section 7 - Ribbons and Rosettes for ribbon colours. 13.8 Champions & Championship Points 13.8.1 Championship points will be awarded as per Section 15. 14 DISQUALIFYING OR EXCUSING DOGS 14.1 Disqualifications 14.1.1 A judge shall disqualify a dog if, in his opinion, it is blind (in one or both eyes), deaf, castrated, spayed, or 41 Page 145 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... its appearance is changed by artificial or surgical means other than those recognized by the standard for its breed or has a fault listed as a disqualification in its breed standard. 14.1.2 At his discretion, a judge shall have the right to dis- qualify or excuse a dog which menaces, threatens, exhibits signs that it will not allow examination in the normal way. When a dog is twice excused on this account, it shall have the status of a disqualified dog. The judge shall disqualify a dog which bites or attempts to bite the judge, another person or dog in the ring. 14. 1.3 When a judge disqualifies or excuses a dog, the dis- qualification or excusal and reason thereof, must be recorded in the judge's book. The owner or handler of the dog must be advised of said reason before leav- ing the ring. A dog which has been disqualified shall not receive any ribbon, prize or award. In such cases, the CKC may order that any previous awards be can- celled and all ribbons and/or prizes shall be returned. 14.1.4 Once a dog has been disqualified for any reason at a conformation show, it may not be entered or shown at another show until the dog has been reinstated by the CKC. All awards earned by a dog shown hi violation of this section will be cancelled by the CKC and the owner of the dog is subject to disciplinary action. 14.1,5 Any dog disqualified for biting or viciousness shall automatically be disqualified from entering in any other event in any other discipline until such time as the dog is officially reinstated. 14.2.1 A judge shall excuse a dog if, in his opinion, any of the following conditions are present: (a) two testicles are not located in the scrotum. If a dog is excused at 3 shows for this condition, the dog has the same status as a disqualified dog; lameness. If a dog is excused for lameness at 3 conformation shows within a 60 day period, the dog has the same status as a disqualified dog; (c) the normal colour of a dog's coat or skin has been changed by the use of dye, chalk or other substance; (d) if a foreign substance is present in the coat or if a spray or other substance is applied to the dog's coat while in the ring; (b) 42 Page 146 of 190 13b) - Correspondence dated April 25, 2012 from Linda Brooke... Page 147 of 190 13c) - Correspondence dated April 25, 2012 from Michael Drum... LakeSimcoe Regiona1A- irport Phone 705.487.0999 fax 705.487.1411 224 Line 7 North, RR #2 Oro Station, Ontario LOL 2E0 CANADA April 25, 2012 Ms Dawn McAlpine, City Clerk Corporation of the City of Barrie 70 Collier Street, PO Box 400 Barrie, Ontario L4M 4T5 Mr. Doug Irwin, Township Clerk Corporation of the Township of Oro - Medonte PO Box 100 Oro, Ontario LOL 2X0 Dear Clerks: Re: Lake Simcoe Regional Airport Commercial Development Strategy and Land Use Plan During the April 24, 2012 Lake Simcoe Regional Airport Board of Directors meeting, the following was discussed: A. The Lake Simcoe Regional Airport Inc. ( "LSRA ") strategic plan includes a commercial development strategy and and use plan; B. In order to effectively and efficiently implement that strategic plan, it is desirable for the LSRA to have authority to finalize transactions without the precondition of obtaining formal approval from each of its shareholders, The Corporation of the City of Barrie and the Corporation of the Township of Oro Medonte (the "Shareholders "). In consideration of these discussion points, the following resolution was passed at the same meeting by Motion 2012 - ABOD -07. BE IT RESOLVED THAT, THE LSRA REQUESTS THAT: 1. The Corporation of the City of Barrie, as the holder of title of the airport lands, in trust, authorizes the City Clerk and Mayor to execute leases upon the recommendation of the Board of the LSRA. 2. The Shareholders of the LSRA amend the Lake Simcoe Regional Airport Agreement dated May 13, 2010 by deleting clause Section 5.11 and replacing it with the following: In the interest of generating revenue, the Corporation may enter into leases with respect to any portion of the Airport lands without the consent of the Shareholders as follows: www.iakesimcoeairport.com Page 148 of 190 13c) - Correspondence dated April 25, 2012 from Michael Drum... A) The City of Barrie, as registered owner of the Airport lands, in trust, has delegated to its Mayor and City Clerk the authority to enter into leases for "airport related" purposes of the Airport lands on the recommendation of the Board of the Corporation. The Corporation shall send to the City Clerk of Barrie: (a) a copy of the Board's resolution recommending execution of such lease(s); and (b) a copy of such lease(s), so that the City Clerk may arrange for execution of such lease(s). A copy of this material shall concurrently be provided to the Clerk of Oro - Medonte by the Board for information purposes. The Corporation is authorized to enter into leases for non "airport related" purposes, for a period not to exceed twenty -one (21) years less one (1) day. The Parties agree that the proceeds from any such lease shall remain with the Corporation to be applied against the annual operating, maintenance and improvement costs of the Corporation. Such lease proceeds will be accounted for in the annual budget. The Board shall report to its Shareholders within 45 days of entering into a lease with details of the completed transaction. "Airport Related" means (1) all flight operations, and users of flight operations, at the Airport and (ii) all services that are located at or near the Airport that have as their primary business purpose, the provision of those services for Airport purposes. Notwithstanding the definition of "Airport Related ", the Board of Directors of the Corporation shall determine. on a case by case basis, whether an actual service or proposed service, is "Airport Related ". The foregoing information is provided for Shareholder consideration and approval. The Board of the LSRA requests that: i) The City of Barrie pass the resolutions required to implement points 1 and 2, as outlined above; and, li) The Township of Oro - Medonte pass the resolution required to implement point 2, as outlined above. Should you have any questions, please do not hesitate to contact the undersigned at (705) 487 -0999. Sincerely, Lake,Sitne a Regional Airport Michael J. Drumm Airport Manager cc Lake Simcoe Regional Airport Inc. Board of Directors www.lakesimcoeairport.com Page 149 of 190 13d) - Correspondence dated May 1, 2012 from Michelle Cutts,... RUDY May 1, 2012 Township of Oro - Medonte Planning Department PO Box 100 Oro, ON, LOL 2X0 ASSOCIATES LTD. Comprehensive Land Use Planning Mediation Services Attention: Andria Leigh, Director of Planning Re: Township of Oro - Medonte Horseshoe Valley Lands Ridgewood Court File No. 43 -OM -20001 Our Project No. 314 As you are aware, the owners of the above mentioned property are working towards the registration of the draft approved 15 lot subdivision on Ridgewood Court. We are currently working with Township Staff on a pre - servicing agreement for the property. We have been advised that Township policy is that the pre - servicing agreement will not be signed until the MOE approvals have been received. Prior to receiving the MOE approvals and the signed pre- servicing agreement, the owners would like to move forward with earthworks and grading of the site to keep the project running in a timely manner. Attached please find a letter from the consulting engineer for the project outlining the expected date of approvals from the MOE and a brief description of the works to be completed prior to this approval. We are requesting that approval be granted by Council to permit the owner to proceed with the identified earthworks and grading prior to receiving the MOE approvals. We would appreciate this matter being brought before Council at the May 9t Council meeting for consideration. We are also requesting an opportunity for the owner to speak to this matter and /or answer any questions at the May 9th Council meeting. We trust the attached is appropriate and look forward to confirmation of the above request for the May 9th Council meeting agenda. Please contact the office if you have any questions or concerns. Respectfully submitted, RUDY & Associates Ltd. i' ea Michelle Cutts, Hons. BACS, BEd Planner Cc: Gerry Ball, Township of Oro- Medonte Horseshoe Valley Lands Ltd. Page 1 Page 150 of 190 13d) - Correspondence dated May 1, 2012 from Michelle Cutts,... PEARSON- MCCUAIG ENGINEERING LTD. April 30, 2012 File: 10054 Attention: Andria Leigh Director of Development Services Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, ON L4M 4Y8 Dear Andria, Re: Request for Clearing and Earthworks Ridgewood Court Please find enclosed our formal request on behalf of Horseshoe Ridge Homes to perform site clearing, stripping and earthworks in preparation of the roadworks and servicing construction to be completed this spring /summer on Ridgewood Court. We have completed our 4tsubmission Engineering Design Drawings to the Township for Ridgewood Court on April 27, 2012. Also, the Ministry of Environment Environmental Compliance Approval applications for Ridgewood services and the SWM Ponds were made in late January and early February, respectively. The timing for MOE ECA approvals are currently taking about 3 -5 months and we expect approvals sometime between May and early July. Therefore, we request approval to commence the clearing, stripping and earthworks in order to be prepared for the Ridgewood Roadworks and Servicing as soon as we obtain the MOE ECA's. If you have any questions regarding the enclosed or require any further information please feel free to call me at 719 -4785, ext. 222. Regards, PEARBDN- MODUAIG ENGINEERING LTD. Gary Pearson, P.Eng. Principal C.C. Steve Patterson - AECOM Kim Allen — Building department - Township of Oro - Medonte Gerry Ball - Township of Oro - Medonte John Boville - Horseshoe Ridge Homes Angela Rudy - Rudy & Associates Planning Carmen Fruci — Alcar B7 — 48 Alliance Blvd., Barrie, ON L4M 5K3 www.oearsonmccuaio.com - 1 - Ph: 705 - 719 -4785 Fax: 705- 719 -4786 Let to Oro07 re Request for clearing & earthworks Page 151 of 190 13e) - Correspondence dated April 23, 2012 from Gerry Murphy... „,,ftHabitat for Humanity® Orillia/Lake Country April 23, 2012 Mayor Harry Hughes Township of Oro Medonte 148 Line 7S Oro, ON LOL 2X0 Dear Harry, BUILDING HOMES, BUILDING HOPE. RECEIVES ORO -ME DO N TE LOVVNSHiP APR 2 6 2012 As you may know, Habitat for Humanity Orillia/Lake Country will be building a semi detached home in Brechin for 2 families in 2012. This is a major undertaking for our organization. Attached please find our 2012 Brochure for our "Holes for Habitat" Golf Tournament that is being held at Horseshoe Resort on June 14th, 2012. This is our major Fund Raising Event for the year. In the past, you and your team have been a big supporter of Habitat for Humanity Orillia/ Lake Country. Your support is most critical this year as we are doing a double build in Brechin. Last year you supported us by attending our dinner. We are hoping that you and your team will participate in a greater way in 2012. Please review our brochure to see the many ways you can support this event. Please advise us at your earliest convenience if you and your team will be able to support us again this year. I can be reached at (705) 326 - 2733 or by email at gerrymurphy @rogers.com. look forward to hearing from you. ur truly, 1 eu�f rry M Fund Development Committee Chair 3835 CAMPBELL RD. OFFICE: 705 - 327 -3207 R.R. #3 ORILLIA, ON., L3V 6H3 RESTORE: 705 - 327 -3279 Page 152 of 190 13e) - Correspondence dated April 23, 2012 from Gerry Murphy... \ »22 Gif - °@ 5f / &§ kg r / \E }/ a_ -DO ° eeE td ° -2 �� \ ƒ\ §\ E D j R c / o o e= 0 o2 2� r / =Io 0 ` E 2 ' .2 o % \ _ % 7 \ § / ( [ m o m 2 z °° / t j§ a L' o O E \ \7¢ /� /£)� cJ59 °§ / « \ /k \�f /\ / .0 \ / \s \6 /�§% ƒ�° °sue 3 \�Ic# ° X20* 0.1'0 - % Q. 00 .s \\// \ \2/ f bƒ0 /§ = o .% s = I % \ — / % / \ \ .k 22 § %�26 \� /22i /3�= »> ci $ =E \_\ f0b ?f[ -(5 -- ko EEEt q / \ »} / \� Ott / \� O </ 4 2)k/ 'K /E23f±/ //z oD www habitatorillia ca Page 153 of 190 13e) - Correspondence dated April 23, 2012 from Gerry Murphy... Registration Form for the remainder of the foursome Name Golfer 2 lLL E W m Z AT HORSESHOE RESORT HIGHLANDS COURSE at 11:00 am -7? 0 o N i a. o 0 a. 0, co ,, 0 .r c 0 • 0 ' 0 H w r. ❑ I will be a golfer at $150 10 e ❑ Dinner only at $75.00 Number - Longest Drive - Shortest Drive ❑ I will make a Prize Table Donation - Par 3's "On The Green" Contest LE Contact Name Name Golfer 4 Organization Name (if applicable) 0 0 0 0 ✓ c 5 w � • All Golfers receive a Prize E W E M N co d1 M O C 0 O r- A T Ear oh.E E21 a ca O m .. EC9773. W LL CI W a) a) E 0 o a, CD 2 • a) T c • - (h > E Q > a 2 as (0E O O Z M a) tli CD 0 O7 2 Q O• NO O L L Li Page 154 of 190 13f) - Correspondence dated April 24, 2012 from County of Si... COUNTY OF S1McoE For the Greater Good 410� FOR IMMEDIATE RELEASE Release County of Simcoe, Office of the Warden and CAO 1 1 10 Highway 26, Midhurst, Ontario LOL IXO simcoe.ca New County waste collection contract to save millions Midhurst /April 24, 2012 — The County's new waste collection contract saves dollars and makes sense. County Council today approved a new waste collection contract with BFI Canada Inc., a subsidiary of Progressive Waste Solutions Ltd. The company operates in markets across Canada and the United States, and is the third largest solid waste management company in North America. The contract to provide garbage, organics, and recycling collection services to approximately 137,000 locations in the County is worth $10.6 million dollars annually, representing a savings of 21 per cent from the 2012 budgeted collection cost of $13.3 million. The contract is slated to commence April 1, 2013. BFI Canada's proposal, selected from a total of nine proposals received through an extensive procurement and evaluation process, included the implementation of a brand new fleet of collection trucks that are fuelled by Compressed Natural Gas (CNG) and utilize a number of new technologies in fleet management and tracking, which will enhance response to customer service inquiries. The use of CNG - fuelled engines demonstrates a real commitment to the environment, as they create considerably fewer greenhouse gases and run quieter than diesel," said County Warden Cal Patterson. "That, combined with the fact this contract will save significant dollars, makes it a win -win situation for the County of Simcoe and its residents." Natural gas is the most plentiful alternative fuel available in North America and is considered one of the cleanest alternative fuels available today, significantly reducing greenhouse gas emissions when compared with diesel fuel. The County of Simcoe is composed of sixteen member municipalities and provides crucial public services to County residents in addition to providing paramedic and social services to the separated cities of Barrie and Orillia. Visit our website at simcoe.ca. Rob McCullough, Director, Solid Waste Management 705- 726 -9300 ext. 1192 Rob.M cCu lloug h @simcoe.ca - 30 - Allan Greenwood, Director, Corporate Communications 705- 726 -9300 ext. 1230 AI Ian.G reenwood @simcoe.ca Page 155 of 190 13g) - Correspondence dated April 24, 2012 from Cal Patters... r- OF S1MCOOE County of Simcoe Office of the Warden 1110 Highway 26, Midhurst, Ontario LOL 1X0 Main Line (705) 726 9300 Toll Free 1 866 893 9300 Fax (705) 725 1285 Web: simcoe.ca April 24, 2012 Mayor and Council Simcoe County Member Municipalities Dear Mayor and Council: Re: Accessibility Awareness Week, 2012 Please be advised that at its meeting of April 24, 2012, Simcoe County Council approved the following recommendation of the Accessibility Advisory Committee: THAT the Warden be requested to sign a proclamation substantively in the form attached as Schedule 1 to Item AAC 12 -004 to declare the week of May 27 - June 2, 2012 as National Access Awareness Week; AND THAT the proclamation be circulated to the member municipalities and the Cities of Barrie and Orillia with a request for their Councils to enact a similar proclamation. A copy of Item AAC 12 -004 is enclosed for your reference. I hope you will join me in increasing awareness of the needs for equality of access for persons with disabilities. Yours truly, Cal Patterson Warden 114RXy 141461/65- DFPk7 y (.JR,itaf r✓ /cam Encl. OOW- 003 -001 Page 156 of 190 13g) - Correspondence dated April 24, 2012 from Cal Patters... COUNTY OF SIMICOE ITEM FOR: ACCESSIBILITY ADVISORY COMMITTEE SECTION: Matters for Consideration ITEM NO. AAC 12 -004 tiOETING DATE: March 26, 2012 SUBJECT: National Access Awareness Week Proclamation RECOMMENDATION: THAT the Warden be requested to sign a proclamation substantively in the form attached as Schedule 1 to Item AAC 12 -004 to declare the week of May 27 — June 2, 2012 as National Access Awareness Week; AND THAT the proclamation be circulated to the member municipalities and the Cities of Barrie and Orillia with a request for their Councils to enact a similar proclamation. BACKGROUND: National Access Awareness Week was first established in 1988 after Rick Hansen's Man In Motion Tour which promoted better community access for people with disabilities. This week celebrates achievements made by and for people with disabilities. It is an opportunity to promote access for people with all disabilities who encounter barriers that prevent full participation in daily activities. People with disabilities regularly face barriers that prevent them from working, traveling in and enjoying their communities. Seniors also experience barriers to activities as part of the natural aging process. National Access Awareness Week's mission statement is to challenge all Canadians to affect changes through community partnerships that result in equal access and full participation of persons with disabilities in all aspects of Canadian life. National Access Awareness Week is an opportunity to remind everyone of the need for treater awareness, understandin, and reco,nition of those who have some form of disability. [n 2012, National Access Awareness Week [us been identified as May 27 -June ?, 20121. Subject to Council's approval to issue the proclamation, the Corporate Cornnutnieatiuns l)opartment will prepare a media release. FINANCIAL ANALYSIS: There are no financial implications to this Item. SCHEDULES: The following schedule is .rttaclied and forms part of this [tern. Schedule 1 - National Access Awareness Week Proclamation. Page 157 of 190 13g) - Correspondence dated April 24, 2012 from Cal Patters... January 23, 2012 ,Accessihility Advisory Committee AAC 11 002 Page 2 1 AAC t2 -004 National Access Awar PREPARED BY: Brenda Clark, County Clerk APPROVALS: Lealand Sibbick, Deputy Treasurer 1vlark Aitken, Chief Administrative Officer Date: March 20, 2012 March 20, 2012 Page 158 of 190 13g) - Correspondence dated April 24, 2012 from Cal Patters... Schedule l .Accessibility Advisory (Tunmtittce , \AC 122 -004 National Access Awareness Week May 27 — June 2, 2012 County of Simcoe Page 1 WHEREAS an estimated 15 percent of Ontario's approximately 11 million residents have some form of disability and as the development of some form of disability increases with age, there is a need for greater awareness, understanding and recognition of their needs, capabilities and potential. National Access Awareness Week is an opportunity to remind us to double our efforts to achieve our goal of becoming an accessible County by eliminating the harriers to facilities, services and workplaces. The daily lives of people with disabilities are adversely affected by the barriers that exist in the environment, employment, public transportation, housing, recreation and communication. There are many kinds of barriers such as doors which are too heavy for a person using a wheelchair to open, or signs that are difficult for a person with a visual disability to read and telephones that a person with a hearing disability cannot use, Simcoe County Council and the people of Simcoe County are committed to becoming an inclusive County in which all persons with disabilities can exercise their civil, political, social and cultural rights on an equal basis with other persons and ensuring that everyone has the right to live in conditions of dignity, respect and peace. NOW THEREFORE, 1, Warden Cal Patterson, on behalf of Simcoe County Council do hereby proclaim May 27 —,June 2, 2012 as "National Access Awareness Week" and encourage everyone to support equality of access, opportunity and outcomes for persons with disabilities. l)ated In the vV<lrllell , Uftl•,_ on [Fus lay of 2012_ Wart Cal Patterson, County of Sin>_coe Page 159 of 190 13h) - Correspondence dated May 2, 2012 from Barbara Hall, C... Ontario Human Rights Commission Office of the Chief Commissioner 180 Dundas Street West, 9th Floor Toronto ON M7A 2R9 Courier postal code: M5G 1Z8 Tel.: (416) 314 -4537 Fax.: (416) 314 -7752 Commission ontarienne des droits de la personne Cabinet de la commissaire en chef 180, rue Dundas ouest, 9e etage Toronto ON M7A 2R9 Code postal pour livraison : M5G 1Z8 Tel. : (416) 314 -4537 Telel.: (416) 314 -7752 May 2, 2012 Your Worship and Members of Council, Re: Request for Ontario Human Rights Code Day/Week Proclamation On June 15, 2012, Ontario will celebrate the 50th anniversary of the Ontario Human Rights Code. The Code recognizes the dignity and worth of each person and ensures that everyone is free from discrimination and harassment where they live, work and play. Ultimately, its goal is to make sure everyone can reach their full potential and contribute in their communities. We've seen a lot of change in the past 50 years. We've seen the end of segregation, workplaces opening doors to newcomers and women, public facilities accommodating people with disabilities, and systemic barriers within our institutions starting to be broken down. To celebrate these accomplishments, to acknowledge the work that still needs to be done, and to make a commitment to creating equitable, inclusive environments that protect and advance human rights, I invite you to join other municipalities across the province in proclaiming June 15th Ontario Human Rights Code Day, or proclaiming the week of June 11 — 15 as Ontario Human Rights Code Week. Attached is some sample wording. Proclaiming the day or the week gives municipalities an opportunity to encourage all residents to think about how far we have come in 50 years. It can also inspire us all to think about what steps we can collectively take to advance human rights — in our homes, our neighbourhoods and in local government. If you do plan on proclaiming a human rights day or week, please let us know by May 30, 2012, so that we can acknowledge your commitment to human rights as we celebrate this milestone. Yours truly, Barbara Hall, B.A, LL.B, Ph.D (hon.) Chief Commissioner CCM file # MGT2010- 000379 1 Page 160 of 190 13h) - Correspondence dated May 2, 2012 from Barbara Hall, C... SAMPLE PROCLAMATION FOR ONTARIO HUMAN RIGHTS CODE DAY WHEREAS Ontario has been a leader in protecting and advancing human rights for more than 50 years; WHEREAS the Ontario Human Rights Code was first proclaimed on June 15, 1962; WHEREAS each person has the right to be free from discrimination and harassment and to reach their full potential — no matter their race, ethnic origin, place of birth, religion, ability level, sex, gender identity, sexual orientation, or any other status; WHEREAS protecting human rights reduces tension and conflict and creates an atmosphere of mutual respect and belonging; WHEREAS municipalities play a critical role in nurturing human rights and creating equitable environments where everyone is included in work and services and able to enjoy the benefits of their community; WHEREAS each one of us has a role to play in making sure that human rights are respected; NOW THEREFORE BE IT RESOLVED THAT <the municipality of> does hereby proclaim June 15th Ontario Human Rights Code Day. Signed this day of , 2012 by: (Municipality) (Mayor's signature) 2 Page 161 of 190 15a) - A By -law to amend the zoning provisions on lands desc... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -087 A By -law to amend the zoning provisions On lands described as follows: Part of the West Half of Lots 18 and 19, Concession 8, Township of Oro - Medonte, County of Simcoe Roll # 434601000332900 and Roll # 434601000333000 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the subject lands, in accordance with Section C8 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule `A -10' to Zoning By -law No. 97 -95 as amended, is hereby further amended by changing the zone symbol applying to the lands being Part of the West Half of Lots 18 and 19, Concession 8, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from the Agricultural /Rural (A /RU) Zone to the Economic Development Exception 214 (ED *214) Zone and the Environmental Protection Exception 215 (EP *215) Zone as shown on Schedule `A' attached hereto and forming part of this By -law. 2. Section 7 — Exceptions to Zoning By -law as amended is hereby further amended by the addition of the following subsections: "7.214 *214 - Part of the West Half of Lots 18 and 19, Concession 8 (Former Oro). "Notwithstanding any other provision in this By -law, the following uses and provisions apply to lands denoted by the symbol *214, as shown on the schedules to this By -law. 7.214.1 Permitted uses The following additional uses are permitted: a) school, post secondary b) water supply uses, buildings and structures c) sewage treatment uses, buildings and structures d) repair shop e) parking lot 7.214.2 Prohibited uses Uses resulting in the production of steam or other exhaust, glare, the attraction of birds, the production of electronic signal interference, or any other uses which would impact the long term operation and economic role of the Lake Simcoe Regional Airport shall be prohibited. Any temporary uses that may cause short term negative construction impacts such as the use of cranes and the creation of excessive dust and debris shall be coordinated with Lake Simcoe Regional Airport staff and the Township of Oro - Medonte staff prior to such a use being commenced or established. Page 162 of 190 1 5a) - A By -law to amend the zoning provisions on lands desc... 7.214.3 Minimum number of required secondary The minimum number of required secondary shall be as follows: a) Minimum number of required parking spaces 7.214.4 Minimum parking spaces for a school, post parking spaces for a school, post 1 space for each classroom and each office contained in the building plus 1 space for every 10 students according to maximum permitted occupancy number of barrier free parking spaces The minimum number of barrier free parking spaces shall be as follows: a) Barrier Free Parking Where parking facilities are required, barrier free parking spaces for the exclusive use of persons with disabilities shall be identified with the provincially regulated vertical sign displaying the international symbol for barrier free access. Barrier free parking spaces shall be included in the calculation of minimum number of required parking spaces and shall be provided in accordance with the following standards: Required Parking Barrier Free Parking 1 to 25 spaces 1 barrier free space 26 to 50 spaces 2 barrier free spaces 51 to 100 spaces 3 barrier free spaces Over 100 spaces 3% of required parking Each parking space shall have a minimum width of 4.5 metres or for adjoining pairs of barrier free spaces, a combined width of 7.5 metres. The minimum length shall be 6 metres. 7.214.5 Definitions The following definitions shall also apply: SCHOOL, POST SECONDARY Means premises used as a teaching and learning facility in which students are given instruction in business trade, vocations, aviation or airport - related studies, university, community college or any other specialized instruction which is provided for a fee (tuition /registration), or gain or profit. HEIGHT Means the vertical distance measured from 291.205 metres above sea level (mast) to the highest point of the roof surface, parapet, deckline, eave, ridge, tower, steeple, cupola, mechanical feature, or the highest point of any other temporary or permanent, natural or artificial object. 7.214.6 Maximum height regulations for all buildings and structures Notwithstanding any other provision of this By -law to the contrary, the maximum height regulation for buildings and structures in the Economic Development Exception 214 (ED *214) Zone is distinct for the lots /blocks as identified on the chart to this by -law, outlined as follows: Maximum Height Chart Area Lots / Blocks Maximum height A Block 26, Lot 19 6.9 metres B Lot 20 8.9 metres C Lots 4, 16, 17, 18, 21, 22, 23 9.4 metres D Lots 1, 2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 13 ,14, 15 15.5 metres Page 163 of 190 15a) - A By -law to amend the zoning provisions on lands desc... 7.214.7 Regulations for any other objects Any artificial or natural object, including but not limited to temporary construction equipment, signs, landscaping and landscaping features, public utility equipment including hydro poles, flag poles and any other object having a height above the established grade, cannot exceed the maximum height regulation for buildings and structures. Any temporary uses that may cause short term negative construction impacts such as the use of cranes and the creation of excessive dust and debris shall be coordinated with Lake Simcoe Regional Airport staff and Township of Oro - Medonte staff prior to such a use being commenced or established. 7.214.8 Regulations for obstruction lighting Obstruction lighting shall be installed on all building structures and any other objects where required by Transport Canada's Canadian Aviation Regulations, in accordance with federal regulations." 3. "7.215 *215 - Part of the West Half of Lots 18 and 19, Concession 8 (Former Oro). "Notwithstanding any other provision in this By -law, the following provision applies to lands denoted by the symbol *215, as shown on the schedules to this By -law. 7.215.1 Maximum height regulations for all buildings and structures Notwithstanding any other provision of this By -law, the maximum height regulation for buildings and structures in the Environmental Protection Exception 215 (EP *215) Zone being Blocks 24 and 25 identified on the schedule to this By -law will be 7.5 metres. Height means the vertical distance measured from 291.205 metres above sea level (mast) to the highest point of the roof surface, parapet, deckline, eave, ridge, tower, steeple, cupola, mechanical feature, or the highest point of any other temporary or permanent, natural or artificial object. 7.215.2 Setback from Limits of Environmental Protection Zone Notwithstanding Section 5.28, the provision that no building or structure shall be located within 30 metres (98.4 feet) of the boundaries of the Environmental Protection Exception 215 (EP *215) Zone shall not apply. 7.215.3 Permitted Uses The following additional uses are permitted: a) water supply uses, buildings and structures b) stormwater management uses, buildings and structures 4. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9TH DAY OF MAY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 164 of 190 15a) - A By -law to amend the zoning provisions on lands desc... Schedule `A' to By -law No. 2012 -087 This is Schedule 'A' to By -Law 2012 -087 passed the 9th day of May, 2012. Mayor Clerk H.S. Hughes J. Douglas Irwin f ^ . Subject Lands (2008- ZBA -14) Economic Development Exception 214 (ED'214) Zone Environmental Protection Exception 215 (EP'215) zone AgriculturalfRu ral (AMU) Zone Environmental Protection (EP) Zone Lai Blk'26 Blk 25 s oil Blk 24 TOWNSHIP OF ORO- MEDONTE Page 165 of 190 15b) - Being a By -law to Appoint Municipal Law Enforcement 0... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -090 Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2011 -063, 2011 -131 and 2011 -151 WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Police Services Act, R.S.O. 1990, Chapter P.15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte does now find it expedient to appoint Municipal Law Enforcement Officers /Provincial Offences Officers; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "A ", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers; 2. That employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "B ", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers for the purpose of parking infractions; 3. That the employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "C ", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers for the period of May 7, 2012 to September 4, 2012, inclusive; 4. That By -laws 2011 -063, 2011 -131 and 2011 -151 are hereby repealed in their entirety; 5. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9" DAY OF MAY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 166 of 190 15b) - Being a By -law to Appoint Municipal Law Enforcement 0... Schedule "A" to By -law No. 2012 -090 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers Kim Allen Robert Belsey Janice Bosomworth Nina D'Andreamatteo Hugh Murray Curtis Shelswell Page 167 of 190 15b) - Being a By -law to Appoint Municipal Law Enforcement 0... Schedule "B" to By -law No. 2012 -090 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the purpose of parking infractions Dave Dowson Dean Mawdsley Brian Roubos Harold Shelswell Dan Tinney Page 168 of 190 15b) - Being a By -law to Appoint Municipal Law Enforcement 0... Schedule "C" to By -law No. 2012 -090 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the period of May 7, 2012 to September 4, 2012, inclusive. Carly Keeler Robert Kennedy Page 169 of 190 15c) - A By -law to Prohibit Heavy Truck Traffic On Certain H... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -091 A By -law to Prohibit Heavy Truck Traffic On Certain Highways within the Township of Oro - Medonte And to Repeal By -law Nos. 2003 -042, 2004 -068, 2005 -108 and Township of Medonte By -law No. 1990 -14 (No Heavy Truck Routes) WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to pass by -laws respecting highways, including traffic on highways; AND WHEREAS Council deems is appropriate to prohibit heavy truck traffic on certain highways under the jurisdiction of the Township of Oro - Medonte; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. DEFINITIONS For the purpose of this by -law the following definitions shall apply: a) "heavy truck" means a truck having an unloaded weight of at least 4.6 metric tonnes. b) "sign" means a sign as described as "No Heavy Trucks" pursuant to Highway Traffic Act, R.R.O. 1990, Regulation 615 — Signs, as amended. 2. OFFENCES a) No person shall operate a heavy truck on the highways or parts of highways identified in Schedule "A" to this by -law. b) No person shall permit a heavy truck to be operated on the highways or parts of highways identified in Schedule "A" to this by -law. 3. EXEMPTIONS Notwithstanding Section 2 of this by -law, the provisions of this by -law shall not extend to the use of the said highways or parts of highways for deliveries to or removals from any premises abutting thereon, to emergency services vehicles, to public utility vehicles, to waste management vehicles while engaged in picking up waste from premises abutting thereon, to vehicles actually engaged in works undertaken for or on behalf of the Corporation, or to a privately -owned vehicle driven to or from the owner's residence abutting thereon. 4. ENFORCEMENT AND FINES a) Every person who contravenes any provision of this by -law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, Chapter P. 33, and every such fine is recoverable under the Provincial Offences Act. b) The conviction of an offender upon the breach of any provisions of this by -law shall not operate as a bar to a prosecution against the same offender upon any continued or subsequent breach of any provision and the Judge or Justice may convict any offender repeatedly for continued or subsequent breaches of the By -law and the provisions of the Municipal Act, S.O. 2001, c.25, as amended, from time to time, shall further apply to any continued or repeated breach of this by -law. c) If any court of competent jurisdiction finds that any of the provisions of this by- law are ultra vires the jurisdiction of Council or are invalid for any reason, such provision shall be deemed to be severable and shall not invalidate any other provisions of the by -law which shall remain in full force and effect. Page 1 of 3 Page 170 of 190 15c) - A By -law to Prohibit Heavy Truck Traffic On Certain H... 5. REPEAL a) Township of Oro - Medonte By -law Nos. 2003 -042, 2004 -068, 2005 -108, and Township of Medonte By -law No. 1990 -14 are hereby repealed in their entirety. 6. ENACTMENT a) Schedule "A" attached hereto shall form part of this by -law. b) This by -law may be cited as "No Heavy Truck Routes ". c) This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9TH DAY OF MAY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 2 of 3 Page 171 of 190 15c) - A By -law to Prohibit Heavy Truck Traffic On Certain H... Schedule "A" to By -law No. 2012 -091 for The Corporation of the Township of Oro - Medonte The prohibitions set out in Section 2 of By -law No. 2012 -091 shall apply on the highways or parts of highways identified hereunder: Highway From To Line 2 North 50/51 Sideroad Mount St. Louis Road West Line 2 South South of Bay Street The end of Line 2 South at Lake Simcoe Line 5 North Highway 11 Old Barrie Road West Line 12 North Old Barrie Road East Bass Lake Sideroad East Line 15 North Highway 12 Bass Lake Sideroad East Page 3 of 3 Page 172 of 190 15d) - A By -law to Regulate the Hours of Operation of Pits a... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -092 A By -law to Regulate the Hours of Operation of Pits and Quarries within the Township of Oro - Medonte and to repeal By -Law No. 97 -59 WHEREAS Section 124 of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes, without limiting Sections 9, 10 and 11, a local municipality may regulate the operation of a pit or a quarry; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to regulate the operation of a pit or a quarry and authorize the Director of Transportation and Environmental Services to amend the hours of operation on a temporary basis in his /her sole discretion in emergency situations or extenuating circumstances. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. DEFINITIONS a) "Pit" means a place where unconsolidated gravel, stone, sand, earth, clay, fill, mineral or other material is being or has been removed by means of an open excavation to supply material for construction, industrial or manufacturing purposes; b) "Quarry" means a place where consolidated rock has been or is being removed by means of an open excavation to supply material for construction, industrial or manufacturing purposes; c) "Township" means the geographic limits of the Township of Oro - Medonte. 2. HOURS OF OPERATION a) No person shall operate or permit the operation of a pit or quarry or any machinery or equipment used in connection therewith, other than water pumping equipment, between the hours of 10:00 p.m. o'clock in the evening of any day and 6:00 a.m. o'clock in the morning of the next day or on any Sunday. b) Notwithstanding Section 2a), the Director of Transportation and Environmental Services is hereby authorized to amend the hours of operation on a temporary basis in his /her sole discretion in emergency situations or extenuating circumstances. 3. OFFENCES Any person who contravenes any of the provisions of this By -law may be charged with an offence and upon conviction shall be liable to a fine as provided for in the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended. 4. VALIDITY AND SERVERABILITY Should any section, sub - section, clause, paragraph or provision of this By -law be declared by a court of competent jurisdiction to be invalid or unenforceable, the same shall not affect the validity or enforceability of any other provisions of this By -law or of the By -law as a whole. Page 173 of 190 15d) - A By -law to Regulate the Hours of Operation of Pits a... 5. EFFECTIVE DATE a) That By -law No. 97 -59 is hereby repealed in its entirety. b) That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9" DAY OF MAY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 174 of 190 15e) - A By -law to authorize the execution of an agreement b... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -093 A By -law to authorize the execution of an agreement between Bell Canada and the Township of Oro - Medonte to provide a 911 Public Emergency Reporting Service (PERS) and to Repeal By -law No. 96 -112 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of the Township of Oro - Medonte deems it desirable to enter into an Agreement with Bell Canada to provide a telecommunication service to customers within a 911 Servicing Area for the delivery of 911 calls to the Central Emergency Reporting Bureau (CERB); NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the 911 PERS Agreement with Bell Canada, attached hereto as Schedule "A" and forming part of this By -Law. 2. That By -law No. 96 -112 is hereby repealed in its entirety. 3. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9TH DAY OF MAY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 175 of 190 15e) - A By -law to authorize the execution of an agreement b... Schedule "A" to By -Law No. 2012 -093 Public Emergency Reporting Service AGREEMENT BETWEEN: THE TOWNSHIP OF ORO- MEDONTE 148 Line 7 S, Box 100 Oro, Ontario, LOL 2X0 AND: (the "Municipality ") BELL CANADA, a duly constituted business corporation having its head office at 1050 Beaver Hall Hill, Montreal, Quebec: ("Bell") THE PARTIES AGREE AS FOLLOWS: 1.0 DEFINITIONS For the purposes of this Agreement, capitalized terms have the meanings ascribed below: 1.1 "ALI ": Automatic Location Identification A database feature that displays to CERB's and Remote Agencies address /location data with respect to a telephone line from which the 9 -1 -1 call originates. 1.2 "ANI ": Automatic Number Identification A database feature that displays the telephone number of the primary exchange service that originates the 9 -1 -1 call. 1.3 "Call Control ": A feature that allows the 9 -1 -1 call taker to maintain control of the 9 -1 -1 call regardless of calling -party action. Page 1 of 9 Page 176 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service 1.4 "CERB ": Central Emergency Reporting Bureau A communication centre which is the first point of reception of 9 -1 -1 calls. (Sometimes referred to as a Primary PSAP in other documentation.) 1.5 "CRTC ": The Canadian Radio - Television and Telecommunications Commission 1.6 "ESZ ": Emergency Service Zone The geographic area served by a fire, police, or ambulance service. 1.7 "MSAG ": Master Street Address Guide The database that contains street names, addresses, routing codes and other data required for the management of Selective Routing and Transfer, ALI and ANI. 1.8 "Remote Agency ": The communication centre to which emergency calls are transferred from a CERB, and which is normally the fire, police or ambulance agency responsible for dispatching emergency personnel. 1.9 "Selective Routing and Transfer" A feature that automatically routes a 9 -1 -1 call to the appropriate CERB or Remote Agency based upon the ANI of the telephone line from which the 9 -1 -1 call originates. 1.10 "9 -1 -1 PERS ": 9 -1 -1 Public Emergency Reporting Service - Ontario A telecommunications service provided by Bell pursuant to Bell Canada General Tariff Item 1400 to customers within a 9 -1 -1 Serving Area for the delivery of 9 -1 -1 calls to CERB and Remote Agencies. 1.11 "9 -1 -1 Serving Area ": The geographic area, as determined by the Municipality, from which 9 -1 -1 calls will be directed to a particular CERB. Page 2 of 9 Page 177 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service 2.0 OBJECT 2.1 In accordance with the terms and conditions of Bell Canada General Tariff Item 1400 approved by the CRTC for 9 -1 -1 PERS and the terms and conditions contained in this Agreement, the Municipality and Bell hereby agree to fulfill their respective obligations hereunder in order to provide a 9 -1 -1 emergency calling service. 3.0 CONSIDERATION 3.1 The parties agree that this Agreement is for their mutual advantage and is designed to meet the requirements of the served population within the 9 -1 -1 Serving Area. 3.2 No monetary consideration is payable under this Agreement. 4.0 BELL'S OBLIGATIONS In accordance with Bell Canada General Tariff Item 1400, Bell agrees to: 4.1 Provide 9 -1 -1 PERS to customers in the 9 -1 -1 Serving Area. 4.2 Provide access lines to the CERB, back -up CERB and Remote Agencies as agreed to by Bell and the Municipality, for the delivery of emergency calls. 4.3 Selectively route and transfer emergency calls to the CERB and Remote Agencies according to instructions provided by the Municipality. 4.4 Provide ANI and ALI data to the CERB and Remote Agencies as deemed appropriate by Bell and the Municipality. 4.5 Bell agrees to maintain and update the MSAG subject to receipt of the information required to be provided by the Municipality pursuant to paragraphs 5.4.3 and 5.4.4. 4.6 The equipment to be provided to the Municipality hereunder is listed in Attachment A which forms an integral part of this Agreement. Page 3 of 9 Page 178 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting. Service 5.0 OBLIGATIONS OF THE MUNICIPALITY The Municipality agrees to: 5.1 Provide and operate a CERB for the 9 -1 -1 Serving Area on a 24 -hour, 365 days per year basis. 5.2 Provide, operate and manage the personnel and the equipment, including terminal equipment, required to receive and process all emergency calls directed to the CERB. The Municipality shall have the right to determine the equipment to be provided by it for the purposes of this Agreement. Such equipment is listed, for the information of Bell, in Attachment B which forms an integral part of this Agreement. 5.3 The Municipality may contract with a third party for the management and operation of the CERB but in such event the Municipality shall remain responsible for all aspects of the operation of the CERB and shall not be relieved of any of its obligations under this Agreement. 5.4 Co- ordinate participation of all Remote Agencies in the 9 -1 -1 Serving Area with respect to 9 -1 -1 PERS. This shall include: 5.4.1 ensuring the involvement of the Remote Agencies; 5.4.2 determining the 9 -1 -1 Serving Areas and ESZ's served by the CERB and Remote Agencies. The boundaries of the 9 -1 -1 serving Areas and ESZ's are attached as Attachment C, which forms an integral part of this Agreement. 5.4.3 providing and validating, as required by Bell, all geographical data, including street names, addresses, and borders of the 9 -1 -1 Serving Areas and ESZ's. 5.4.4 informing Bell of all changes in the geographical data that may occur during the term of this Agreement. 6.0 CHARACTERISTICS OF THE 9 -1 -1 PERS 6.1 Bell's 9 -1 -1 PERS permits the utilization of "ANI ", "ALI ", "Selective Routing and Transfer" and "Call Control" features. The availability and reliability of these features depends on the following: Page 4 of 9 Page 179 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service 6.1.1 The terminal systems and the operating mode selected for the CERB and Remote Agencies; 6.1.2 The type of primary exchange service and the equipment and /or telephone systems from which 9 -1 -1 calls originate. 6.1.3 The accuracy of the data banks, which itself is dependent upon the information provided by various sources (for example, Bell, the Municipality, other telecommunications carriers, Bell Canada customers...). 7.0 CONFIDENTIAL INFORMATION 7.1 Any information provided by Bell to the Municipality, its employees, servants, agents and /or co- contractors pertaining to the design, the development, the implementation, the operation and the maintenance of 9 -1 -1 PERS is confidential, and shall be provided only to such persons who have a need to know for the purposes of this Agreement. 7.2 ANI /ALI information is provided on a confidential basis pursuant to Bell Canada General Tariff Item 1400 as an exception to Item 10 Article 11 of the Bell Canada General Tariff and shall be used for the sole purpose of responding to 9 -1 -1 calls. 7.3 Furthermore, the Municipality agrees to abide by all applicable legislation with respect to the protection of privacy in effect from time to time. 8.0 QUALITY OF BELL'S SERVICE 8.1 Bell agrees to install and operate a 9 -1 -1 PERS that meets quality standards generally accepted in North America for such services. The following are examples of the content of quality standards generally accepted in North America: i) average of 0.1 % blocking within the network; ii) diverse telephone networking capabilities; iii) a daily updated database; iv) special call control features such as bureau hold, emergency ringback, calling party disconnect signal, and forced disconnect. Page 5 of 9 Page 180 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service 8.2 Bell agrees to restore service as quickly as possible and on a priority basis should there be any interruption, delay, mistake or defect in transmission or in its facilities. 9.0 QUALITY OF THE MUNICIPALITY'S SERVICE 9.1 The Municipality agrees to implement and ensure the operation of its CERB in a manner that meets quality standards generally accepted in North America for such services. The following are examples of the content of quality standards generally accepted in North America: i) provisioning of 24 hour service; ii) answering the 9 -1 -1 call within two rings; iii) providing effective response including transfer /conference of calls to the appropriate agencies; iv) recording and logging all calls. 10.0 FORCE MAJEURE 10.1 Neither Bell nor the Municipality shall be held responsible for any damages or delays as a result of war, invasion, insurrection, demonstrations, or as a result of decisions by civilian or military authorities, fire, floods, strikes and, generally, as a result of any event that is beyond the Municipality's or Bell's reasonable control. 10.2 The Municipality may designate a back -up CERB to which 9 -1 -1 calls will be directed in the event the primary CERB is unable to accept the calls for any reason. 10.3 Bell and the Municipality agree that in the event of a disaster or force majeure the parties will co- operate and make all reasonable efforts to provide temporary replacement service until permanent service is completely restored. 10.4 The costs required to provide temporary replacement service shall be borne according to the sharing of obligations between Bell and the Municipality, as indicated in articles 4.0 and 5.0 of this Agreement. Page 6 of 9 Page 181 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service 11.0 IMPLEMENTATION SCHEDULE Bell and the Municipality agree that the implementation of 9 -1 -1 PERS within the 9 -1 -1 Serving Area shall be carried out pursuant to an implementation schedule to be mutually agreed to by the parties and which may be changed from time to time by agreement of the parties. 12.0 LIMITATION OF LIABILITY 12.1 Bell's liability for the performance of its obligations pursuant to this Agreement shall be subject to and governed by Articles 15 and 16 of General Tariff Item 10. 12.2 Except with regard to physical injuries, death or damage to property occasioned by its negligence, the Municipality's liability for negligence is limited to $20. 12.3 The Municipality and Bell shall, during the term of this Agreement, maintain sufficient insurance to cover their respective obligations under this Agreement and shall provide evidence of same to the other party or, if either the Municipality or Bell is self- insured, provide to the other party evidence that is satisfactory to that party that the Municipality and /or Bell, as the case may be, is and will be, at all relevant times, in a position to face successfully its monetary obligations stemming from liability under this Agreement. 13.0 TERM AND RENEWAL 13.1 This Agreement shall be effective as of the date of execution and run for a term of 5 years. The date of execution is deemed to be Nov. 13, 2011. 13.2 The term of this Agreement shall be automatically renewed for successive periods of five (5) years each unless one party gives to the other at least six (6) months written notice of termination prior to the end of the initial term or any renewal period. The next automatic renewal date is November 13, 2016. Page 7 of 9 Page 182 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service 14.0 REGULATORY APPROVAL 14.1 It is expressly understood that this Agreement and 9 -1 -1 PERS is offered pursuant to the terms and conditions of Bell General Tariff Item 1400 as approved and amended from time to time by the CRTC or its successors. 14.2 This Agreement, excluding the Attachments, and any amendments to this Agreement, shall be subject to the approval of the CRTC. 15.0 WAIVER The failure of either party to require the performance of any obligation hereunder, or the waiver of any obligation in a specific instance, shall not be interpreted as a general waiver of any of the obligations, hereunder, which shall continue to remain in full force and effect. 16.0 RELATIONSHIP OF THE PARTIES This Agreement shall not create nor shall it be interpreted as creating any association, partnership, any employment relationship or any agency relationship between the parties. 17.0 ENTIRE AGREEMENT Except as otherwise stated herein, this Agreement together with the terms of Bell Canada General Tariff Item 1400, constitutes the entire agreement of the parties and supersedes any previous agreement, whether written or verbal. Should any provision of this Agreement be declared null, void or inoperative, the remainder of the Agreement shall remain in full force and effect and shall be interpreted as a complete entity. 18.0 ARBITRATION CLAUSE Except with respect to any matter within the jurisdiction of the CRTC, any dispute or disagreement that may occur pursuant to this Agreement shall be settled in a binding manner by way of arbitration and to the exclusion of the courts. Page 8 of 9 Page 183 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service 19.0 NOTICE Any notice required pursuant to this Agreement shall be in writing and delivered personally or sent by registered mail (with proper postage) to the following addresses: 1. The Municipality C/O The Township of Oro - Medonte 148 Line 7 S, Box 100 Oro, Ontario LOL 2X0 2. Bell C/O Corporate Secretary Suite 1400 1050 Beaver Hall Hill Montreal, Quebec H2Z 1S3 or to such other address as either party may indicate in writing to the other. Any notice given in accordance with this section shall be deemed to have been received upon delivery, if delivered personally, or five (5) days after posting, if mailed. Dated this day of , 20 THE MUNICIPALITY BELL CANADA Township of Oro - Medonte Regional Manager 9 -1 -1 Service (Ont.) Page 9of9 Page 184 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service -- Attachment A 9 -1 -1 PERS for The Township of Oro - Medonte 9 -1 -1 operates using voice and data facilities supplied by Bell Canada at the following locations: Location ORILLIA FIRE (Primary Dispatch /Fire Dispatch) 68 WEST STREET SOUTH ORILLIA L3V 5G4 ORILLIA OPP (Police Dispatch) 777 MEMORIAL AVENUE ORILLIA L3V 7V3 GEORGIAN AMBULANCE (Ambulance Dispatch) 2 -102 COMMERCE PARK DRIVE BARRIE L4N 8W8 Page 1 of 1 Page 185 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service -- Attachment B The Township Oro - Medonte 9 -1 -1 System operates 9 -1 -1 PERS using the following equipment: Location Equipment ORILLIA FIRE (Primary Dispatch /Fire Dispatch) 68 WEST STREET SOUTH ORILLIA L3V 5G4 NORSTAR ORILLIA OPP (Police Dispatch) 777 MEMORIAL AVENUE ORILLIA L3V 7V3 MERIDIAN 1 OPT.61/11 PBX GEORGIAN AMBULANCE (Ambulance Dispatch) 2 -102 COMMERCE PARK DRIVE BARRIE L4N 8W8 CML Page 1 of 1 Page 186 of 190 15e) - A By -law to authorize the execution of an agreement b... Public Emergency Reporting Service -- Attachment C Emergency Service Zones for the Township of Oro - Medonte 9 -1 -1 PERS: Prime Answer Point Police Fire Ambu lance ORILLIAFIR ORILLIAOPP ORILLIAFIR GEORGIANAMB Page 1 of 1 Page 187 of 190 15f) - Being a By -Law to Authorize the Issuance of the Certi... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -094 Being a By -Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Diamond Valley Estates, Plan 51M -957 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered into a Subdivision Agreement with 2008628 Ontario Ltd. (Diamond Valley Estates Subdivision) in March 2010 for one hundred and twenty eight (128) residential lots on Diamond Valley Drive, Emerald Terrace, Topaz Court, Opal Court, Ruby Ridge, and Sapphire Way. AND WHEREAS the requirements of this Subdivision Agreement with respect to the underground works have now been met; NOW THEREFORE the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Diamond Valley Estates (2008628 Ontario Ltd.), Plan 51 M -957 may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd.. 2. That the attached Schedule "A ", Certificate of Substantial Completion and Acceptance (Municipal Underground Services) shall form part of this By -Law. 3. That this By -law shall come into force and take effect on the final date of passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9TH DAY OF MAY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 188 of 190 15f) - Being a By -Law to Authorize the Issuance of the Certi... aCOM SCHEDULE "A" oFCOM Nagle, ON, Cane• ue lwc TOWNSHIP ENGINEERS 7457219222 el 705 na 47. la. CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE (MUNICIPAL UNDERGROUND SFR CES) MUNICIPALITY Township of Oro•Medonte PROJECT Diamond Valley Estates Phase 1 Plan S1M407 DEVELOPER 2008828 Onlado LW FILE NO. 12.18235 .5e 16011.1127e1 143T- 830111 Description of the Works: • Pumphause Works in the Diamond Valley Estates Phase 1 SubdMslon, Block 131: • Watermain works in the Diamond Valley Estates Phase 1 Subdivision from the intersection of Huron Woods Drive south along ti" Lure (115 metres), then east along Diamond Valley Drive to the intersection of Topaz Court (686 metres); Storm Water Management Pond Works in the Diamond Valley Estates Phase 1 Subdivision Stock 132; We, AECOM, notify the Municipality that the above mentioned works were klspe0Jed on Apni 20, 2012 and to the best of our knowledge and Judgement, are correlate in accordance with The SubdMsion Agreement except for the deficiencies below: • Items listed In AECOM Cons0uction Status Report dated April 39, 2012. • Items Wed In Valdor Engineering Inc. letter dated Apt 11,2012. We hereby accept !hasp works for use and operation by the MunESpallty subject to the rectification of f0a above noted deficiencies and to the rectifcatteo of any further deficiencies Mal may became apparent during the maintenance period and to the maintenance Thal is require by the Subdivision Agreement and Its Amendment. The date of Subslantal Completion and Acceptance (Municipal Underground es) is established by the Certificate as of May 3, 2412. Oahe: Signature: /Pr Page 189 of 190 18a) - Being a By -Law to Confirm the Proceedings of the Coun... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2012 -088 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 9, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 9, 2012, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor /Chair and Clerk /Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9TH DAY OF MAY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 190 of 190