03 28 2012 Council MinutesUm
Wednesday, March 28, 2012
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:06 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Present: Corporate Services /Clerk; Andria Leigh, Director of Development
Services; Jerry Ball, Director of Transportation and Environmental
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Hugh
Murray, Deputy Fire Chief; Tamara Obee, Manager Health & Safety,
Human Resources; Janette Teeter, Deputy Clerk; Samah Othman,
Executive Assistant, Corporate Communications Specialist; Alan Wiebe,
Intermediate Planner
Also Joshua Morgan, Daryl Grenville, Dan Mulligan, J. Anley, Allan Bartlett,
Present: Russ Bartlett, Alberta Bartlett, Faye Robertson, Debbie and Mike Barnett,
Kevin Matthews, Marlene Gilchrist, Sue Roehner, Ann Truyens, Judy
Smith, Ann Budge, Jamie Hunter, Ray and Marg Patterson, Jennifer
Cooper, Betty Veitch, Sheila Craig, Barbara Dunsmore, Robert Taylor,
Jodie Fitzsimmons, Harold Shelswell, Linda Luck, Emma Luck, Denise
Lee, Scott Andrew, Scott and Heather Mitchinson Gill, Rick Yule, Ross
Jermey, John Sutton, Rob and Diana Jermey, Murray Langman, Tyler
Wall, Nick Shelswell, Sean Montgomery, Rob Elrick, Melanie Brown, Jim
Crawford, Bob Bowman, Curtis Sweeney, Helga Abbott, Jenna Hooper,
Bruce Quinn, Chris Shelswell, Paul Herbst, Gertrude Jermey, Katie
Hutchinson, Norma Leigh, Judy Catania, Dianne Mawdsley, Joan
Banbury, Barb Muscat, Shelley Elrick, Jamie and Dennison Elliott, John
Cuppage, Sgt. Dave Patterson on behalf of S /Sgt. A.J. (Andy) Mayo,
Peter Shelswell, Pat Luck, Ruth Burleigh, Ruth Leigh, Ann Jorgensen,
Deby Woods
Page 1 of 23
Council Meeting Minutes — March 28, 2012.
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C120328 -1
Moved by Crawford, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, March 28, 2012
be received and adopted as amended to add:
4c) Robin Dunn, CAO, re: Solicitor - client privilege (Human Resources), and to defer:
1 Of) Report No. TES2012 -06, Jerry Ball, Director of Transportation and Environmental
Services, re: Speed Reduction Request — Line 5 North to the April 4, 2012
meeting.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C120328 -2
Moved by Crawford, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:07 p.m. to discuss
• solicitor - client privilege.
Carried.
Page 2 of 23
Council Meeting Minutes — March 28, 2012.
b) Motion to Rise and Report.
Motion No. C120328 -3
Moved by Meyer, Seconded by Evans
Be it resolved that we do now Rise at 6:26 p.m. and Recess until 6:30 p.m. at which
time we shall Report on Closed Session Item 4c) Robin Dunn, CAO, re: Solicitor - client
privilege (Human Resources).
Carried.
c) Robin Dunn, CAO, re: Solicitor - client privilege (Human Resources).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C120328 -4
Moved by Evans, Seconded by Crawford
Be it resolved that the verbal confidential information presented by Robin Dunn, CAO,
re: Solicitor - client privilege (Human Resources) be received; And That the CAO proceed
as outlined.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on March 14, 2012.
Motion No. C120328 -5
Moved by Meyer, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
14, 2012, be adopted as printed and circulated.
Carried.
Page 3 of 23
Council Meeting Minutes — March 28, 2012.
b) Minutes of the Human Resources Committee meetings held on March 2 and March 21,
2012.
Motion No. C120328 -6
Moved by Crawford, Seconded by Evans
Be it resolved that the minutes of the Human Resources Committee meeting held on
March 2, 2012 and draft minutes of the Human Resources Committee meeting held on
March 21, 2012 be received.
Carried.
c) Minutes of the Committee of Adjustment meeting held on March 15, 2012.
Motion No. C120328 -7
Moved by Crawford, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
March 15, 2012 be received.
Carried.
Motion No. C120328 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence received February 27, 2012 from the Ontario Association
of Committee of Adjustment, re: 2012 OACA Conference, June 3 to 6, 2012 -
Holiday Inn Burlington Hotel and Conference Centre, City of Burlington be received.
2. That Larry Tupling and Scott Macpherson be authorized to attend.
3. And That the Secretary Treasurer for the Committee of Adjustment register the
attendees accordingly.
Carried.
Page 4 of 23
Council Meeting Minutes — March 28, 2012.
7. RECOGNITION OF ACHIEVEMENTS:
a) Correspondence dated March 15, 2012 from A.J. (Andy) Mayo, Detachment
Commander, Ontario Provincial Police, re: Lake Simcoe Ice / Water Rescue.
Motion No. C120328 -9
Moved by Meyer, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 15, 2012 from A.J. (Andy) Mayo, Detachment
Commander, Ontario Provincial Police, Barrie Detachment, re: Lake Simcoe Ice /
Water Rescue be received.
2. And That:
Headquarters: Deputy Chief Hugh Murray
Station 1: Captain John Sutton, Fire Fighter Melanie Brown, Fire Fighter Sean
Montgomery
Station 2: Captain John Cuppage, Lieutenant Paul Herbst, Lieutenant Kevin
Matthews, Training Officer James Crawford, Fire Fighter Robert Elrick, Fire Fighter
Nick Shelswell, Recruit Scott Mitchinson, Recruit Tyler Wall
Station 3: Fire Fighter Curtis Sweeney
be recognized under the Mayor's signature.
Carried.
b) Recognition of First Responders involved in Lake Simcoe Ice / Water Rescue, March 9,
2012.
Deputy Fire Chief Murray presented pictures of the Lake Simcoe Ice / Water Rescue
March 9, 2012.
Page 5 of 23
Council Meeting Minutes — March 28, 2012.
8. PUBLIC MEETINGS:
a) Proposed Zoning By -Law Amendment, Application 2012 - ZBA -01, Concession 10, West
Part of Lot 23, municipally known as 865 Ridge Road East (Luck).
Deputy Mayor Hough called the meeting to order at 7:03 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law, Application 2012 - ZBA -01 (Luck), 865 Ridge Road East, Concession 10,
West Part of Lot 23, (formerly within Township of Oro), Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on March 8th, 2012 and a sign posted on the subject property on March
7th, 2012.
The following correspondence was received at the meeting: Simcoe County District
School Board dated March 20, 2012; Lake Simcoe Region Conservation Authority dated
March 26, 2012.
Andria Leigh, Director of Development Services, explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Deputy Mayor Hough advised that written submissions will be received at the Township
office until April 5, 2012 and that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:10 p.m.
Page 6 of 23
Council Meeting Minutes — March 28, 2012.
b) Proposed Zoning By -Law Amendment, Application 2012 - ZBA -02, Concession 7, East
Part of Lot 16, municipally known as 36 Moonstone Road West (Taylor).
Deputy Mayor Hough called the meeting to order at 7:12 p.m. and explained the
public meeting has been called under the authority of the Planning Act, Sections 34,
R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed
Amendment to the Zoning By -law, Application 2012 - ZBA -02 (Taylor), 36 Moonstone
Road West, Concession 7, East Part of Lot 16, (formerly within Township of
Medonte), Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of
the specified site on March 8th, 2012 and a sign posted on the subject property on
March 7th, 2012.
The following correspondence was received at the meeting: None.
Alan Wiebe, Intermediate Planner, explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
amendment: None.
Deputy Mayor Hough advised that written submissions will be received at the
Township office until April 3, 2012 and that no additional deputations to Council will
be permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township
Administration Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:19 p.m.
Page 7 of 23
Council Meeting Minutes — March 28, 2012.
9. DEPUTATIONS:
a) Appreciation with respect to Lake Simcoe Ice / Water Rescue, March 9, 2012.
Motion No. C120328 -10
Moved by Coutanche, Seconded by Crawford
Be it resolved that the correspondence dated March 26, 2012 from Mike Borrelli and
presented by the Bartlett's, re: Appreciation with respect to Lake Simcoe Ice / Water
Rescue, March 9, 2012 be received.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Hugh Murray, Deputy Fire Chief, re: Presentation with respect to Lake Simcoe Ice /
Water Rescue, March 9, 2012.
A PowerPoint Presentation was presented.
Motion No. C120328 -11
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That the PowerPoint presentation by Hugh Murray, Deputy Fire Chief, re:
Presentation with respect to Lake Simcoe Ice / Water Rescue, March 9, 2012 be
received.
2. That staff use best efforts to recover the costs associated with the Lake Simcoe Ice /
Water Rescue, March 9, 2012 from the rescued individuals.
3. And That the Oro - Medonte and Barrie Firefighters actively involved in the March 9,
2012 Lake Simcoe Ice / Water Rescue be nominated by the Deputy Fire Chief to
receive the Ontario Medal for Firefighter Bravery from the Ministry of Citizenship and
Immigration.
Carried Unanimously.
Page 8 of 23
Council Meeting Minutes — March 28, 2012.
b) Report No. DS2012 -016, Andria Leigh, Director of Development Services, re: Proposed
Zoning By -law Amendment Application 2011- ZBA -21 (Barry, Robert, and Brian Rix)
Concession 14, East Part of Lot 6, 1922 Warminster Sideroad ( Medonte), Township of
Oro - Medonte [Refer to Item 13b)].
Motion No. C120328 -12
Moved by Crawford, Seconded by Hough
Be it resolved that Report No. DS 2012 -016, Andria Leigh, Director of Development
Services, re: Zoning By -law Amendment Application 2011- ZBA -21 for Barry, Robert,
and Brian Rix, Concession 14, East Part of Lot 6, 1922 Warminster Sideroad
( Medonte), Township of Oro - Medonte be deferred to the April 4, 2012 Council meeting.
Carried.
Motion No. C120328 -13
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. DS2012 -016, Andria Leigh, Director of Development Services, re:
Zoning By -law Amendment Application 2011- ZBA -21 for Barry, Robert, and Brian
Rix, Concession 14, East Part of Lot 6, 1922 Warminster Sideroad ( Medonte),
Township of Oro - Medonte be received and adopted.
2. That Zoning By -law Amendment Application 2011- ZBA -21 for Barry, Robert and
Brian Rix, to amend the zoning of a portion of the lands described as Concession
14, East Part of Lot 6, 1922 Warminster Sideroad, on Schedule A21 from
Agricultural /Rural (A/RU) Zone to Residential One (R1) Zone, be:
a) Approved by Council in part, only permitting the rezoning of the portion of the
subject lands in the Rural Settlement Area designation, as illustrated in
Attachments # 4 and 5 to Report No. DS2012 -016; and
b) Denied by Council, in part, preventing the rezoning of the portion of the subject
lands in the Agricultural designation (beyond the Rural Settlement Area
designation), as illustrated in Attachments # 4 and 5 to Report No. DS2012 -016.
3. That the appropriate By -law to rezone only those lands located within the Rural
Settlement Area designation be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Deferred.
Page 9 of 23
Council Meeting Minutes - March 28, 2012.
Deputy Mayor Hough assumed the Chair.
c) Report No. DS2012 -017, Andria Leigh, Director of Development Services re: Site Plan
Agreements (Democrat Maplewood Limited) 2012 - SPA -03, Lot 4, Plan 51 M -957, Being
all of PIN 58533 -0228 LT; 2012 - SPA -05, Lot 10, Plan 51 M -957, Being all of PIN 58533-
0234 LT; 2012 - SPA -10, Lot 11, Plan 51M -957, Being all of PIN 58533 -0235 LT; 2012 -
SPA-06, Lot 99, Plan 51 M -957, Being all of PIN 58533 -0323 LT; 2012 - SPA -07, Lot 123,
Plan 51 M -957, Being all of PIN 58533 -0347 LT; (Former Township of Oro), Township of
Oro - Medonte [Refer to Items 15b) -k)].
Council consented to permit Jamie Hunter, Director Curator of Huronia Museum in
Midland to speak on the matter.
Motion No. C120328 -14
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Report No. DS2012 -017, Andria Leigh, Director of Development Services re:
Site Plan Agreements (Democrat Maplewood Limited) 2012 - SPA -03, Lot 4, Plan
51M-957, Being all of PIN 58533 -0228 LT; 2012 - SPA -05, Lot 10, Plan 51M-957,
Being all of PIN 58533 -0234 LT; 2012 - SPA -10, Lot 11, Plan 51 M -957, Being all of
PIN 58533 -0235 LT; 2012 - SPA -06, Lot 99, Plan 51 M -957, Being all of PIN 58533-
0323 LT; 2012 - SPA -07, Lot 123, Plan 51 M -957, Being all of PIN 58533 -0347 LT;
(Former Township of Oro), Township of Oro - Medonte be received and adopted.
2. That the Township of Oro - Medonte enters into Site Plan Agreements with Democrat
Maplewood Limited to permit the construction of single detached dwellings.
3. That the appropriate By -laws for the Site Plan Agreements and to remove the
Holding Provision applying to the lands described as Lots 4, 10, 11, 99, and 123,
Plan 51 M -957 be brought forward for Council's consideration.
4. And That the owner be notified of Council's decision under the Director of
Development Services' signature.
Carried.
Mayor H.S. Hughes assumed the Chair.
Page 10 of 23
Council Meeting Minutes — March 28, 2012.
d) Report No. DS2012 -018, Andria Leigh, Director of Development Services, re: Zoning
By -law Amendment — Russell — 5718 Line 5 North Revision to Environmental Protection
(EP) Zone Boundaries [Refer to Item 151)].
Motion No. C120328 -15
Moved by Evans, Seconded by Meyer
Be it resolved
1. That Report No. DS2012 -018, Andria Leigh, Director of Development Services, re:
Zoning By -law Amendment — Russell — 5718 Line 5 North — Revision to
Environmental Protection (EP) Zone Boundaries be received and adopted.
2. That the Zoning By -law Amendment for 5718 Line 5 North on Schedule A22 of
Zoning By -law 97 -95, as amended, from the Environmental Protection (EP) Zone to
the Agricultural /Rural (A /RU) Zone be approved.
3. That appropriate By -law be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
e) Report No. TES2012 -05, Jerry Ball, Director of Transportation and Environmental
Services, re: Municipal Summary Reports for all Township of Oro - Medonte Drinking
Water Systems — January 1 st to December 31 st, 2011.
Motion No. C120328 -16
Moved by Lancaster, Seconded by Meyer
Be it resolved that Report No. TES2012 -05, Jerry Ball, Director of Transportation and
Environmental Services, re: Municipal Summary Reports for all Township of Oro -
Medonte Drinking Water Systems — January 1 st to December 31 st, 2011, which
includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe
Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and
Warminster Water Systems be received.
Carried.
f) Report No. TES2012 -06, Jerry Ball, Director of Transportation and Environmental
Services, re: Speed Reduction Request — Line 5 North.
The Item was deferred to the April 4, 2012 meeting.
Page 11 of 23
Council Meeting Minutes — March 28, 2012.
g) Report No. TES2012 -07, Jerry Ball, Director of Transportation and Environmental
Services, re: Purchase of New 2011 Single Axle Plow /Sand Truck.
Motion No. C120328 -17
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No.TES2012 -07, Jerry Ball, Director of Transportation and
Environmental Services, re: Purchase of New 2011 Single Axle Plow /Sand Truck be
received and adopted.
2. That By -Law 2004 -112, Purchasing and Tendering Procedure, be waived.
3. That the 2011 Single Axle Freightliner Cab and Chassis from Currie Truck Centre
and the plow equipment from Viking Cives Limited be purchased for the cost of
$138,546.00, plus applicable taxes.
4. That Unit Nos. 19 and 32 be disposed of from the Transportation fleet.
5. And That Currie Truck Centre and Viking Cives Limited be advised of Council's
decision under the Director of Transportation and Environmental Services' signature.
Carried.
Page 12 of 23
Council Meeting Minutes — March 28, 2012.
h) Report No. TES2012 -08, Jerry Ball, Director of Transportation and Environmental
Services, re: Tenders [To be distributed at the meeting].
Motion No. C120328 -18
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That Report No. TES2012 -08, Jerry Ball, Director of Transportation and
Environmental Services, re: Tenders be received and adopted.
2. That the following tenders be awarded:
CONTRACT
DESCRIPTION
CONTRACTOR
TOTAL AMOUNT
NO.
TES2012 -01
Snow Removal,
Positano Paving
$128,415.00 (3 years)
Winter Seasons
2012 -2015
TES2012 -02
Slurry Seal
Duncor Enterprises
$1.83 /sq.m.
Inc.
$70,928.97
TES2012 -03
"Dark Journal"
Da -Lee Dust
$1.10 /liter
Virgin Oil
Control
($59,299.81
TES2012 -04
Supply, Haul, Mix
Dalton R. Lowe and
South Yard
and Pile Winter
Sons Construction
$6.86 /tonne (Patrol
Sand
Ltd.
Yard)
$6.09 /tonne (Dome)
($91,392.14)
North Yard
$6.99 /tonne (Patrol
Yard)
$6.99 /tonne (Dome)
$73,457.91
TES2012 -05
Hot Mix Paving
Coco Paving
South Yard
$14.79 Shoulder
$.78 Fine Grade
North Yard
$53.10 Asphalt
$264,696.56
3. That the respective Contractors be notified of Council's decision under the Director of
Transportation and Environmental Services' signature.
4. And That the Clerk bring forward the appropriate By -laws for Council's consideration.
Carried.
Page 13 of 23
Council Meeting Minutes — March 28, 2012.
i) Report No. RC2012 -04, Shawn Binns, Director of Recreation and Community Services,
re: Heritage Day, Antique Tractor Rally.
Motion No. C120328 -19
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. RC2012 -04, Shawn Binns, Director of Recreation and Community
Services, re: Heritage Day, Antique Tractor Rally be received and adopted.
2. That the Oro - Medonte Agricultural Society in conjunction with the Oro - Medonte
History Association be permitted to use the Oro - Medonte Rail Trail and specified
roads in Report RC2012 -04 on Saturday August 11, 2012 for the Antique Tractor
Rally, upon receipt of an appropriate certificate of insurance.
3. That Council grant an exemption to By -law 2009 -25 to permit motorized vehicles
participating in the event on the Rail Trail.
4. That the Oro - Medonte Agricultural Society be permitted to use two Township half ton
trucks to be driven only by off -duty Oro - Medonte staff.
5. That the applicant liaises with the Director of Transportation and Environmental
Services for use of Township vehicles.
6. That the applicant provides appropriate notification to the Ontario Provincial Police
and the Township Fire & Emergency Services.
7. And That the applicant be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
Deputy Mayor Hough assumed the Chair.
j) Report No. RC2012 -05, Shawn Binns, Director of Recreation and Community Services,
re: Craighurst Community Hall.
Motion No. C120328 -20
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That Report No. RC2012 -05, Shawn Binns, Director of Recreation and Community
Services, re: Craighurst Community Hall be received and adopted.
2. That staff be authorized to conduct a detailed facility condition audit on the
Craighurst Community Hall.
3. That the upwards Township borne funding requirement of $4,750.00 to complete the
shoring and inspection be approved and financed through the contingency reserve
fund.
4. And That the Craighurst Community Hall Board and stakeholders be advised of
Council's decision under the Director of Recreation and Community Services'
signature.
Carried.
Page 14 of 23
Council Meeting Minutes — March 28, 2012.
Mayor H.S. Hughes assumed the Chair.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
b) Minutes of the Orillia Public Library meeting held on January 25, 2012.
Staff Recommendation: Receive.
c) Correspondence dated March 1, 2012 from Madeleine Meilleur, Minister, Ministry of
Community Safety and Correctional Services, re: Shed and Barn Parties.
Staff Recommendation: Receive.
d) Correspondence received March 9, 2012 from Catherine Blakely, Telecare of Greater
Simcoe, re: Letter of Appreciation.
Staff Recommendation: Receive.
e) Correspondence dated March 12, 2012, Ontario Municipal Board, re: Decision - 2012 -6-
09 (William and Loretta Crawford), 432 Line 7 South, Concession 7, Lot 23.
Staff Recommendation: Receive.
f) Correspondence dated March 13, 2012 from Leo J. Cusumano, President, Ontario
Building Officials Association, re: OBOA Strategic Plan 2012 +.
Staff Recommendation: Receive.
g) Correspondence dated March 13, 2012 from Chris D. Lewis, Commissioner, Ontario
Provincial Police, re: Policing Costs.
Staff Recommendation: Receive.
h) Correspondence received March 22, 2012 from Lynda Whiston, Orillia Museum of Art
and History, re: 2012 Grant Request.
Staff Recommendation: Receive.
Page 15 of 23
Council Meeting Minutes — March 28, 2012.
Motion No. C120328 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Minutes of the Orillia Public Library meeting held on January 25, 2012.
Received.
c) Correspondence dated March 1, 2012 from Madeleine Meilleur, Minister, Ministry of
Community Safety and Correctional Services, re: Shed and Barn Parties.
Received.
d) Correspondence received March 9, 2012 from Catherine Blakely, Telecare of
Greater Simcoe, re: Letter of Appreciation.
Received.
e) Correspondence dated March 12, 2012, Ontario Municipal Board, re: Decision -
2012 -B -09 (William and Loretta Crawford), 432 Line 7 South, Concession 7, Lot 23.
Received.
f) Correspondence dated March 13, 2012 from Leo J. Cusumano, President, Ontario
Building Officials Association, re: OBOA Strategic Plan 2012 +.
Received.
g) Correspondence dated March 13, 2012 from Chris D. Lewis, Commissioner, Ontario
Provincial Police, re: Policing Costs.
Received.
h) Correspondence received March 22, 2012 from Lynda Whiston, Orillia Museum of
Art and History, re: 2012 Grant Request.
Received.
Carried.
Page 16 of 23
Council Meeting Minutes — March 28, 2012.
13. COMMUNICATIONS:
a) Correspondence dated February 29, 2012 from Elizabeth Dunn, re: Simcoe County Off
Road Riders Association Request for Temporary Road Access for the Midhurst Trail
Ride, June 24, 2012.
Motion No. C120328 -22
Moved by Meyer, Seconded by Lancaster
Be it resolved
1. That the correspondence dated February 29, 2012 from Elizabeth Dunn, re: Simcoe
County Off Road Riders Association Request for Temporary Road Access for the
Midhurst Trail Ride, June 24, 2012 be received.
2. That a copy of the correspondence be forwarded to the Simcoe County Off Road
Riders Association.
3. And That the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
b) Correspondence dated March 9, 2012 from Joshua Morgan, MORGAN Planning &
Development Inc., re: Township of Oro - Medonte, 1922 Warminster Sideroad, 2011 -ZBA-
21, Interpretation of Settlement Area Boundary [Refer to Item 10b)].
Council consented to permit Joshua Morgan to speak on the matter.
Motion No. C120328 -23
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 9, 2012 from Joshua Morgan, MORGAN
Planning & Development Inc, re: Township of Oro - Medonte, 1922 Warminster
Sideroad, 2011- ZBA -21, Interpretation of Settlement Area Boundary be received and
considered in conjunction with Report No. DS2012 -016, Andria Leigh, Director of
Development Services, re: Proposed Zoning By -law Amendment Application 2011 -
ZBA-21 (Barry, Robert, and Brian Rix) Concession 14, East Part of Lot 6, 1922
Warminster Sideroad ( Medonte), Township of Oro - Medonte.
2. And That Joshua Morgan be advised of Council's decision under the Director of
Development Services' signature.
Carried.
Page 17 of 23
Council Meeting Minutes — March 28, 2012.
c) Correspondence dated March 9, 2012 from John Dance, Superintendent of Facilities
Services, Simcoe County District School Board, re: Request for Blanket Exemption from
Development Securities.
Motion No. C120328 -24
Moved by Lancaster, Seconded by Meyer
Be it resolved
1. That the correspondence dated March 9, 2012 from John Dance, Superintendent of
Facilities Services, Simcoe County District School Board, re: Request for Blanket
Exemption from Development Securities be received.
2. That the request for a Blanket Exemption from Development Securities for the
Simcoe County District School Board be denied.
3. And That John Dance be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
d) Correspondence dated March 12, 2012 from Linda Collins, Mayor, Township of
Springwater, re: Annual Log- Sawing Contest - Elmvale Maple Syrup Festival.
Motion No. C120328 -25
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That the correspondence dated March 12, 2012 from Linda Collins, Mayor,
Township of Springwater, re: Annual Log- Sawing Contest - Elmvale Maple Syrup
Festival be received.
2. That Lumberjacks Lancaster and secondment accept the challenge to participate in
the Annual Log- Sawing Contest.
3. And Further That Mayor Collins, Township of Springwater, be advised of the
Township of Oro - Medonte's intent to win this exciting event, under the Mayor's
signature.
Carried.
Page 18 of 23
Council Meeting Minutes — March 28, 2012.
e) Correspondence dated March 16, 2012 from R. Wayne Young, Simcoe County Road
Supervisors Association, re: Simcoe County Truck Roadeo Competition - Tiny Township,
May 8, 2012.
Motion No. C120328 -26
Moved by Meyer, Seconded by Evans
Be it resolved that the correspondence dated March 16, 2012 from R. Wayne Young,
Simcoe County Road Supervisors Association, re: Simcoe County Truck Roadeo
Competition - Tiny Township, May 8, 2012 be received.
Carried.
Deputy Mayor Hough assumed the Chair.
f) Correspondence received March 22, 2012 from Sheila Craig, re: Craighurst Community
Hall.
Motion No. C120328 -27
Moved by Evans, Seconded by Meyer
Be it resolved that the correspondence received March 22, 2012 from Sheila Craig, re:
Craighurst Community Hall be received.
Carried.
Mayor H.S. Hughes assumed the Chair.
14. NOTICE OF MOTIONS:
►I elm
15. BY -LAWS:
a) By -Law No. 2012 -045 Being a By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Latour
Contracting Inc. For Carley Community Hall Foundation and
Interior Renovation, (Tender RC- 2012 -01).
b) By -Law No. 2012 -049 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-
Medonte and Democrat Maplewood Limited described as
lands as follows: Lot 4, Plan 51 M -957, as in 58533 -0228 LT
ROLL # 4346- 010- 003 -26504 Township of Oro - Medonte,
County of Simcoe.
Page 19 of 23
Council Meeting Minutes — March 28, 2012.
c) By -Law No. 2012 -050 A By -law to remove the Holding symbol on lands described as
follows: Lot 4, Plan 51 M -957 Township of Oro - Medonte,
County of Simcoe Roll # 4346- 010 - 003 - 26504.
d) By -Law No. 2012 -051 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro -
Medonte and Democrat Maplewood Limited described as
lands as follows: Lot 10, Plan 51 M -957, as in 58533 -0234 LT
ROLL # 4346- 010 - 003 -26510 Township of Oro - Medonte,
County of Simcoe.
e) By -Law No. 2012 -052 A By -law to remove the Holding symbol on lands described as
follows: Lot 10, Plan 51 M -957 Township of Oro - Medonte,
County of Simcoe Roll # 4346- 010 - 003 -26510
f) By -Law No. 2012 -053 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro -
Medonte and Democrat Maplewood Limited described as
lands as follows: Lot 99, Plan 51 M -957, as in 58533 -0323 LT
ROLL # 4346- 010 - 003 -26599 Township of Oro - Medonte,
County of Simcoe.
g) By -Law No. 2012 -054 A By -law to remove the Holding symbol On lands described as
follows: Lot 99, Plan 51 M -957 Township of Oro - Medonte,
County of Simcoe Roll # 4346- 010 - 003 - 26599.
h) By -Law No. 2012 -055 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro -
Medonte and Democrat Maplewood Limited described as
lands as follows: Lot 123, Plan 51 M -957, as in 58533 -0347 LT
ROLL # 4346- 010 - 003 -26623 Township of Oro - Medonte,
County of Simcoe
i) By -Law No. 2012 -056 A By -law to remove the Holding symbol On lands described as
follows: Lot 123, Plan 51 M -957 Township of Oro - Medonte,
County of Simcoe Roll # 4346- 010 - 003 -26623
j) By -Law No. 2012 -059 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro -
Medonte and Democrat Maplewood Limited described as
lands as follows: Lot 11, Plan 51 M -957, as in 58533 -0235 LT
ROLL # 4346- 010 - 003 -26511 Township of Oro - Medonte,
County of Simcoe.
Page 20 of 23
Council Meeting Minutes — March 28, 2012.
k) By -Law No. 2012 -060 A By -law to remove the Holding symbol on lands described as
follows: Lot 11, Plan 51 M -957 Township of Oro - Medonte,
County of Simcoe Roll # 4346- 010 - 003 - 26511.
1) By -Law No. 2012 -064 A By -law to amend the zoning provisions On lands described
as follows: Concession 5, East Part of Lot 19, 5718 Line 5
North, Township of Oro - Medonte, County of Simcoe, Roll #
4346- 010- 007 - 09202.
m) By -Law No. 2012 -065 A By -law to Appoint an Acting Fire Chief [to be distributed at
the meeting].
Motion No. C120328 -28
Moved by Evans, Seconded by Meyer
Be it resolved that the following by -laws:
a) By -Law No. 2012 -045 Being a By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Latour Contracting Inc. For Carley
Community Hall Foundation and Interior Renovation, (Tender RC- 2012 -01).
b) By -Law No. 2012 -049 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 4, Plan 51 M -957,
as in 58533 -0228 LT ROLL #4346- 010 - 003 -26504 Township of Oro - Medonte,
County of Simcoe.
c) By -Law No. 2012 -050 A By -law to remove the Holding symbol on lands described as
follows: Lot 4, Plan 51 M -957 Township of Oro- Medonte, County of Simcoe Roll
#4346- 010- 003 - 26504.
d) By -Law No. 2012 -051 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 10, Plan 51 M -957,
as in 58533 -0234 LT ROLL # 4346- 010 - 003 -26510 Township of Oro - Medonte,
County of Simcoe.
e) By -Law No. 2012 -052 A By -law to remove the Holding symbol on lands described as
follows: Lot 10, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll
#4346- 010- 003 - 26510.
f) By -Law No. 2012 -053 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 99, Plan 51 M -957,
as in 58533 -0323 LT ROLL # 4346- 010 - 003 -26599 Township of Oro - Medonte,
County of Simcoe.
Page 21 of 23
Council Meeting Minutes — March 28, 2012.
g) By -Law No. 2012 -054 A By -law to remove the Holding symbol On lands described
as follows: Lot 99, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll
#4346- 010- 003 - 26599.
h) By -Law No. 2012 -055 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 123, Plan 51 M -957,
as in 58533 -0347 LT ROLL # 4346- 010 - 003 -26623 Township of Oro - Medonte,
County of Simcoe.
i) By -Law No. 2012 -056 A By -law to remove the Holding symbol On lands described
as follows: Lot 123, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll
#4346- 010- 003 - 26623.
j) By -Law No. 2012 -059 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and
Democrat Maplewood Limited described as lands as follows: Lot 11, Plan 51 M -957,
as in 58533 -0235 LT ROLL # 4346- 010 - 003 -26511 Township of Oro - Medonte,
County of Simcoe.
k) By -Law No. 2012 -060 A By -law to remove the Holding symbol on lands described as
follows: Lot 11, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll
#4346- 010- 003 - 26511.
1) By -Law No. 2012 -064 A By -law to amend the zoning provisions On lands described
as follows: Concession 5, East Part of Lot 19, 5718 Line 5 North, Township of Oro -
Medonte, County of Simcoe, Roll # 4346- 010 - 007 - 09202.
m) By -Law No. 2012 -065 A By -law to Appoint an Acting Fire Chief.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
Page 22 of 23
Council Meeting Minutes — March 28, 2012.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2012 -063 Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, March 28, 2012.
Motion No. C120328 -29
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2012 -063, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, March 28, 2012 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C120328 -30
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 9:31 p.m.
ayor, H. . Hu es CI rk, las Irwin
Carried.
Page 23 of 23