03 14 2012 Council MinutesWednesday, March 14, 2012
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 4:06 p.m.
Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director
of Recreation and Community Services; Samah Othman, Executive
Assistant, Corporate Communications Specialist
Also Paul Marshall, Joanna McEwan, Ann Truyens, Garth Daniels, Jenna
Present: Hooper, Thomas Hopper, Jayne, Hooper, Colin Hooper, Susan Woods,
Gord & Sue Roehner
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 17
Council Meeting Minutes — March 14, 2012.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C120314 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Council meeting of Wednesday, March 14, 2012
be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C120314 -2
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now go in Closed Session at 4:07 p.m. to discuss
• personal matter affecting an identifiable individual;
• litigation affecting the municipality;
• solicitor - client privilege.
Carried.
Page 2 of 17
Council Meeting Minutes March 14, 2012.
b) Motion to Rise and Report.
Motion No. C120314 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now Rise at 6:20 p.m. and Recess until 7:00 p.m. at which
time we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Legal Services).
e) Robin Dunn, CAO, re: Solicitor - Client Privilege (Legal Opinion — Municipal Service
Corporation).
f) Andria Leigh, Director of Development Services re: Litigation affecting the
municipality (Craighurst Secondary Plan).
Carried.
Council reconvened at 7:02 p.m.
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance
Management).
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001,
c.25, as amended, with regard to the Closed Session discussion of the March 14, 2012
Council Meeting, Agenda Item 4c) -1 [Robin Dunn, Chief Administrative Officer, re:
Personal matters about an identifiable individual (Performance Management)] to Robin
Dunn, Chief Administrative Officer of the Township of Oro - Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer.
Motion No. C120314 -4
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential written information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Performance Management) be
received.
Carried.
Page 3 of 17
Council Meeting Minutes — March 14, 2012.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C120314 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, re: Personal
matters about an identifiable individual (Performance Management) be received.
2. And That the CAO proceed as outlined.
Carried.
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Legal Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C120314 -6
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential correspondence presented by Robin Dunn, CAO, re:
Litigation affecting the municipality (Legal Services) be received.
Carried.
e) Robin Dunn, CAO, re: Solicitor - Client Privilege (Legal Opinion — Municipal Service
Corporation).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C120314 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential correspondence dated March 13, 2012 and
presented by Robin Dunn, CAO, re: Solicitor - Client Privilege (Legal Opinion — Municipal
Service Corporation) be received.
Carried.
Page 4 of 17
Council Meeting Minutes — March 14, 2012.
f) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(Craighurst Secondary Plan).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C120314 -8
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services re: Litigation affecting the municipality (Craighurst
Secondary Plan) be received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on March 7, 2012.
Motion No. C120314 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
7, 2012 be adopted as printed and circulated.
Carried.
b) Minutes of Oro - Medonte History Association meeting held on January 26, 2012.
Motion No. C120314 -10
Moved by Evans, Seconded by Crawford
Be it resolved that the minutes of Oro - Medonte History Association meeting held on
January 26, 2012 be received.
Carried.
Page 5 of 17
Council Meeting Minutes — March 14, 2012.
7. RECOGNITION OF ACHIEVEMENTS:
a) Jenna Hooper, Editor & Designer, "Moonstone, A Great Place To Be" Magazine
Keepsake [magazine available in CAO's office].
Ms. Hooper presented members of Council with copies of her work and Council
presented Ms. Hooper with Township keepsakes.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Paul Marshall and Joanna McEwen re: Proposed Legacy Projects for Celebrations of
War 1812/1814.
Documentation was distributed to members of Council and the Clerk.
Motion No. C120314 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated March 2, 2012 and presented by Paul
Marshall and Joanna McEwen re: Proposed Legacy Projects for Celebrations of War
1812/1814 be received and referred to the Oro - Medonte History Association for
recommendations, under the Director of Recreation and Community Services' signature.
Carried.
Page 6 of 17
Council Meeting Minutes — March 14, 2012.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Shawn Binns, Director of Recreation and Community Services, re: The CR -3 Half
Marathon, 10km and 5km Road Race, Sunday, September 30, 2012.
Motion No. C120314 -12
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated February 9, 2012, re: The CR -3 Half Marathon,
10km and 5km Road Race, Sunday, September 30, 2012 and presented by Shawn
Binns, Director of Recreation and Community Services be received.
2. That the applicant liaise with the Director of Transportation and Environmental
Services and the Chief Municipal Law Enforcement Officer with respect to signage
and parking.
3. That the applicant provide proof of insurance naming the Township of Oro - Medonte
as a third party in the amount of $5,000,000.00.
4. That the applicant provides appropriate notification to the Ontario Provincial Police,
Township Fire & Emergency Services, residents and businesses affected.
5. That the applicant liaises with the Oro - Medonte Chamber of Commerce to promote
local businesses and area accommodations.
6. And That applicant be advised of Council's decision under the Director of Recreation
and Community Services' signature.
Carried.
b) Report No. 2012 -014, Andria Leigh, Director of Development Services re: Deeming By-
law Application, David and Molly Bloom, 12 and 14 Beach Road, Lots 8 and 9, Plan 949
[Refer to Item 15a)].
Motion No. C120314 -13
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. 2012 -014, Andria Leigh, Director of Development Services re:
Deeming By -law Application, David and Molly Bloom, 12 and 14 Beach Road, Lots 8
and 9, Plan 949 be received and adopted.
2. That the request to deem the two lots, being Lots 8 and 9, Plan 949 be approved.
3. That the applicable by -law be brought forward for Council's consideration.
4. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
Page 7 of 17
Council Meeting Minutes — March 14, 2012.
c) Report No. FI 2012 -10, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Statement of Accounts, February 29, 2012.
Motion No. C120314 -14
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. FI 2012 -10, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO re: Statement of Accounts, February 29, 2012 be received.
2. And That the accounts for the month of February 2012 totalling $1,460,548.60 be
received.
Carried.
d) Doug Irwin, Director of Corporate Services /Clerk re: By -Law No. 2012 -039, "A By -law to
Appoint a Representative to the Human Resources Committee for the 2012 -2014 Term"
— Appointment of Chair.
Motion No. C120314 -15
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the information presented by Doug Irwin, Director of Corporate Services /Clerk
re: By -Law No. 2012 -039, "A By -law to Appoint a Representative to the Human
Resources Committee for the 2012 -2014 Term" — Appointment of Chair be received.
2. That Councillor Crawford be appointed as Chair of the Human Resources Committee
for the 2012 term.
Carried.
e) Report No. TES 2012 -04, Jerry Ball, Director of Transportation and Environmental
Services re: Fees and Charges — Transportation Services [to be distributed at meeting].
Motion No. C120314 -16
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No.TES2012 -04, Jerry Ball, Director of Transportation and
Environmental Services re: Fees and Charges — Transportation Services be
received and adopted.
2. That the proposed fees and charges as outlined in Report No. TES2012 -04 be
approved, as amended.
3. And that the applicable by -laws be brought forward for Council's consideration.
Carried.
Page 8 of 17
Council Meeting Minutes — March 14, 2012.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence dated December 9, 2011 from Nottawasaga Police
Services Board re: Traffic Enforcement - Use of Photo Radar [deferred from January 11,
2012 meeting].
Motion No. C120314 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated December 9, 2011 from Nottawasaga Police
Services Board and presented by Mayor H.S. Hughes re: Traffic Enforcement - Use
of Photo Radar be received.
2. That the Council of the Township of Oro - Medonte supports the resolution from the
Nottawasaga Police Services Board identifying that the Premier of Ontario be
requested to reinstitute the photo radar program for the provincially regulated Police
Services Boards to manage and use at their discretion.
3. And That Dalton McGuinty, Premier; Garfield Dunlop, MPP, Simcoe North; the
Ontario Police Association, S /Sgt. Andy Mayo, Barrie Detachment, Ontario
Provincial Police; and the Nottawasaga Police Services Board be advised of
Council's decision under the Mayor's signature.
Defeated.
Motion No. C120314 -18
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated December 9, 2011 from Nottawasaga Police
Services Board and presented by Mayor H.S. Hughes re: Traffic Enforcement - Use
of Photo Radar be received.
2. That the Council of the Township of Oro - Medonte supports the principle with respect
to the resolution from the Nottawasaga Police Services Board regarding the
reinstitution of the photo radar program.
3. That the Premier of Ontario be requested to reinstitute the photo radar program for
Police Services to manage and use at their discretion.
4. And That Dalton McGuinty, Premier; Garfield Dunlop, MPP, Simcoe North; the
Ontario Police Association, S /Sgt. Andy Mayo, Barrie Detachment, Ontario
Provincial Police; and the Nottawasaga Police Services Board be advised of
Council's decision under the Mayor's signature.
Carried.
Page 9 of 17
Council Meeting Minutes — March 14, 2012.
b) Mayor H.S. Hughes re: 2012 Budget Allocations for Orillia & Area Physician Recruitment
Committee and Barrie Area Physician Recruitment.
Motion No. C120314 -19
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes, re: 2012 Budget
Allocations for Orillia & Area Physician Recruitment Committee and Barrie Area
Physician Recruitment be received.
2. That the Township of Oro - Medonte approve a funding request to the Orillia & Area
Physician Recruitment Committee in the amount of $10,000.
3. That the Township of Oro - Medonte approve a funding request to the Barrie Area
Physician Recruitment in the amount of $10,000.
4. And that the applicants be advised of Council's decision accordingly under the
Mayor's signature.
Carried.
c) Mayor H.S. Hughes, correspondence dated February 17, 2012 from John Hammill,
Chair, Ontario's Lake Country re: 2012 Funding Partners Request.
Motion No. C120314 -20
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated February 17, 2012 from John Hammill, Chair,
Ontario's Lake Country and presented by Mayor H.S. Hughes, re: 2012 Funding
Partners Request be received.
2. And That Mayor H.S. Hughes and Deputy Mayor Hough liaise with the Common
Interest Roundtable with respect to Ontario's Lake Country request and report back
to Council.
Carried.
Page 10 of 17
Council Meeting Minutes — March 14, 2012.
d) Mayor H.S. Hughes, correspondence received March 5, 2012 re: Loss of Several Maple
Trees on Line 5 North Due to Midhurst 3 Solar Project.
Council consented to allow Peter Galloway to speak on the matter.
Motion No. C120314 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence received March 5, 2012 from Peter Galloway and
presented by Mayor H.S. Hughes, re: Loss of Several Maple Trees on Line 5 North
Due to Midhurst 3 Solar Project be received.
2. And That the Township correspond with Recurrent Energy to reiterate that, prior to
any tree removal /trimming along the boundary of the municipal road allowance,
requires municipal approval as previously documented in the Municipal Consultation
Form.
Carried.
e) Councillor Lancaster, correspondence dated March 5, 2012 from The Township of
Bonnechere Valley re: Green Energy Act.
Motion No. C120314 -22
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 5, 2012 from The Township of Bonnechere
Valley and presented by Councillor Lancaster re: Green Energy Act be received.
2. That the Township of Oro - Medonte supports the Township of Bonnechere Valley
motion to call upon the Province of Ontario to reinstate at least a modest level of
local planning control over energy projects within our community.
3. And That the Dalton McGuinty, Premier; the Minister of the Environment; Garfield
Dunlop, MPP Simcoe North and the Township of Bonnechere Valley be notified of
Council's decision under the Mayor's signature.
Carried.
Page 11 of 17
Council Meeting Minutes — March 14, 2012.
f) Councillor Coutanche, re: ROMA /OGRA Conference 2012 Feedback.
Motion No. C120314 -23
Moved by Crawford, Seconded by Lancaster
Be it resolved that the verbal information presented by Councillor Coutanche, re:
ROMA/OGRA Conference 2012 Feedback be received.
Carried.
g) Councillor Coutanche, re: Educational Seminar — Drummond Report — February 29,
2012.
Motion No. C120314 -24
Moved by Lancaster, Seconded by Crawford
Be it resolved that the verbal information presented by Councillor Coutanche, re:
Educational Seminar — Drummond Report — February 29, 2012 be received.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
b) Minutes of Sustainability Plan Steering Committee meeting held on March 2, 2012.
Staff Recommendation: Receive.
c) Minutes of Barrie Public Library meeting held on January 26, 2012.
Staff Recommendation: Receive.
d) Correspondence dated March 5, 2012 from Janis Hamilton, Secretary, Oro - Medonte
Horticultural Society re: Letter of Appreciation.
Staff Recommendation: Receive.
e) Correspondence received March 9, 2012 from Mayor Virginia Hackson, Chair, Lake
Simcoe Region Conservation Authority re: 2011 Annual Report.
Staff Recommendation: Receive.
Page 12 of 17
Council Meeting Minutes — March 14, 2012.
Motion No. C120314 -25
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Minutes of Sustainability Plan Steering Committee meeting held on March 2, 2012.
Received.
c) Minutes of Barrie Public Library meeting held on January 26, 2012.
Received.
d) Correspondence dated March 5, 2012 from Janis Hamilton, Secretary, Oro - Medonte
Horticultural Society re: Letter of Appreciation.
Received.
e) Correspondence received March 9, 2012 from Mayor Virginia Hackson, Chair, Lake
Simcoe Region Conservation Authority re: 2011 Annual Report.
Received.
Carried.
13. COMMUNICATIONS:
a) Severn Sound Environmental Association re: Alien Invasive Species Workshop,
Wednesday, April 4, 2012, Oakwood Community Centre, Victoria Harbour.
Motion No. C120314 -26
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence from Severn Sound Environmental Association re: Alien
Invasive Species Workshop, Wednesday, April 4, 2012, Oakwood Community
Centre, Victoria Harbour be received.
2. That Councillors Meyer and Coutanche be authorized to attend.
3. That the CAO's office RSVP accordingly.
4. And That the Council meeting scheduled for April 4, 2012 at 10:00 a.m. be
rescheduled to April 4, 2012 with Open Session commencing at 2:30 p.m.
Carried.
Page 13 of 17
Council Meeting Minutes — March 14, 2012.
b) Request for Extension of Public Input, re: Proposed Amendment to the Official Plan and
Zoning By -Law, Applications 2011- OPA -02 and 2011- ZBA -09, East Part of Lot 10,
Concession 7, municipally known as 99 Mount Saint Louis Road East (Crestwood Park
Holdings Inc.):
1. Danielle Berube dated March 4, 2012.
2. Garry Kumpula dated March 5, 2012.
Motion No. C120314 -27
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the Request for Extension of Public Input, re: Proposed Amendment to the
Official Plan and Zoning By -Law, Applications 2011- OPA -02 and 2011 - ZBA -09, East
Part of Lot 10, Concession 7, municipally known as 99 Mount Saint Louis Road East
(Crestwood Park Holdings Inc.) from:
1. Danielle Berube dated March 4, 2012.
2. Garry Kumpula dated March 5, 2012
be received.
2. That the said request be denied.
3. And That the applicants be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
c) Petition correspondence dated March 8, 2012 re: Proposed Amendment to the Official
Plan and Zoning By -Law, Applications 2011- OPA -02 and 2011 - ZBA -09, East Part of Lot
10, Concession 7, municipally known as 99 Mount Saint Louis Road East (Crestwood
Park Holdings Inc.) [original signatures on file].
Motion No. C120314 -28
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That petition correspondence dated March 8, 2012 re: Proposed Amendment to the
Official Plan and Zoning By -Law, Applications 2011- OPA -02 and 2011 - ZBA -09, East
Part of Lot 10, Concession 7, municipally known as 99 Mount Saint Louis Road East
(Crestwood Park Holdings Inc.) [original signatures on file] be received and
considered in conjunction with Applications 2011- OPA -02 and 2011 - ZBA -09.
2. And That April King be notified of Council's decision under the Director of Corporate
Services /Clerk's signature.
Carried.
Page 14 of 17
Council Meeting Minutes — March 14, 2012.
d) Correspondence dated February 28, 2012 from Larry McCabe, Secretary- Treasurer,
OSUM re: 2012 OSUM Conference and Trade Show, Nomination for OSUM Executive
Committee.
Motion No. C120314 -29
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated February 28, 2012 from Larry McCabe,
Secretary- Treasurer, OSUM re: 2012 OSUM Conference and Trade Show, Nomination
for OSUM Executive Committee be received.
Carried.
e) Correspondence dated March 6, 2012 from Don Evans, The Sharing Place Orillia &
District Food Bank re: 3rd Annual Mac & Cheese Luncheon, Tuesday, May 8, 2012,
12:00 p.m., Casino Rama.
Motion No. C120314 -30
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated March 6, 2012 from Don Evans, The Sharing Place
Orillia & District Food Bank re: 3rd Annual Mac & Cheese Luncheon, Tuesday, May
8, 2012, 12:00 p.m., Casino Rama be received.
2. That Mayor H.S. Hughes and Councillors Crawford and Meyer be authorized to
attend without per diem.
3. And That the CAD's office RSVP accordingly.
14. NOTICE OF MOTIONS:
None.
Carried.
Page 15 of 17
Council Meeting Minutes — March 14, 2012.
15. BY -LAWS:
a) By -Law No. 2012 -046 A By -law to deem certain plans of subdivision or parts thereof
not to be registered plans of subdivision within the meaning of
the Planning Act R.S.O. 1990 c. P. 13, as amended.
b) By -Law No. 2012 -048 A By -law to Appoint Representatives to the Canine Control —
Appeal Committee for the 2012 -2014 Term.
Motion No. C120314 -31
Moved by Lancaster, Seconded by Evans
Be it resolved that the following by -laws:
a) By -Law No. 2012 -046, A By -law to deem certain plans of subdivision or
parts thereof not to be registered plans of subdivision within the meaning of the
Planning Act R.S.O. 1990 c. P. 13, as amended.
b) By -Law No. 2012 -048, A By -law to Appoint Representatives to the Canine Control —
Appeal Committee for the 2012 -2014 Term
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
Page 16 of 17
Council Meeting Minutes — March 14, 2012.
18.CONFIRMATION BY -LAW:
a) By -Law No. 2012 -047 Being a by -law to confirm the proceedings of the Council
meeting held on Wednesday, March 14, 2012.
Motion No. C120314 -32
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2012 -047, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, March 14, 2012 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C120314 -33
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now adjourn at 9:18 p.m.
Carried.
Page 17 of 17