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03 07 2012 Council MinutesWednesday, March 7, 2012 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Regrets: Councillor Dwight Evans TIME: 9:00 a.m. Staff Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Present: Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Janette Teeter, Deputy Clerk Also Marcello DiFrancesco, Sandy Agnew, Klaus Kuch, Sheila Craig, Present: Joan Ellis 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C120307 -1 Moved by Lancaster, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, March 7, 2012 be received and adopted as amended to move Item 4c) Robin Dunn, CAO, re: Security of Municipal Property (Craighurst Community Hall) from Closed Session to Open Session. Carried. Page 1 of 18 Council Meeting Minutes — March 7, 2012. 3. DISCLOSURE OF PECUNIARY INTEREST: Councillor Lancaster declared a pecuniary interest on Item 4e) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal Opinion — Potential Zoning Infraction) as he is a property owner. Councillor Lancaster left the Chambers and did not participate in the discussion and left the table during the vote. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C120307 -2 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss • personal matter affecting an identifiable individual; • litigation affecting the municipality; • solicitor - client privilege. Carried. b) Motion to Rise and Report. Motion No. C120307 -3 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise at 10:05 a.m. and Report on the Closed Session Items: 4d) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal Opinion — Enforcement of Collection Provisions). 4e) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal Opinion — Potential Zoning Infraction). 4f) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Hearing — By -law 2011 -164). 4g) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Appeal Committee - Canine Control By -Law). Carried. Page 2 of 18 Council Meeting Minutes — March 7, 2012. c) Robin Dunn, CAO, re: Security of Municipal Property (Craighurst Community Hall). The Item was dealt with in Open Session. Motion No. C120307 -4 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the memorandum dated March 7, 2012 from Robin Dunn, CAO re: Craighurst Community Hall be received. 2. And that the Director of Recreation and Community Services follows up with the Craighurst Community Hall Board, obtains community input and reports back to Council prior to further action identified in the memorandum correspondence being undertaken. Carried. d) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal Opinion — Enforcement of Collection Provisions). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services. Motion No. C120307 -5 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the confidential correspondence dated February 8, 2012 and presented by Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal Opinion — Enforcement of Collection Provisions) be received. 2. And That the CAO advise the proponent accordingly. Carried. Page 3 of 18 Council Meeting Minutes — March 7, 2012. e) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal Opinion — Potential Zoning Infraction). Councillor Lancaster declared a pecuniary interest on Item 4e) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal Opinion — Potential Zoning Infraction) as he is a property owner. Councillor Lancaster left the Chambers and did not participate in the discussion and left the table during the vote. The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services. Motion No. C120307 -6 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the confidential correspondence dated February 9, 2012 and presented by Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal Opinion — Potential Zoning Infraction) be received. 2. And That the Township solicitor proceed as directed by Council. Carried. f) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Hearing — By -law 2011 -164). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services. Motion No. C120307 -7 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the confidential memorandum dated March 7, 2012 and presented by Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Hearing — By -law 2011 -164) be received. 2. And That staff proceed as outlined. Carried. Page 4 of 18 Council Meeting Minutes — March 7, 2012. g) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Appeal Committee - Canine Control By -Law). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk. Motion No. C120307 -8 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential correspondence presented by Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Appeal Committee - Canine Control By -Law) be received. 2. That Paul Pobega be appointed as the public representative for the 2012 -2014 term. 3. That Councillor Lancaster be appointed as the Council representative on the Appeal Committee for the 2012 -2014 term. 4. That the Clerk bring forward the appropriate by -law. 5. And That the applicants be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, February 22, 2012. Motion No. C120307 -9 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 22, 2012, be adopted as printed and circulated. 7. RECOGNITION OF ACHIEVEMENTS: None. Carried. Page 5 of 18 Council Meeting Minutes — March 7, 2012. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. Fl 2012 -05, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts — January 31, 2012. Motion No. C120307 -10 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. F12012 -05, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts — January 31, 2012 is received. 2. And That the accounts for the month of January 2012 totalling $ 1,237,655.57 be received. Carried. b) Report No. Fl 2012 -09, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Treasurer's Statement of Remuneration. Motion No. C120307 -11 Moved by Crawford, Seconded by Lancaster Be it resolved that Report No. FI 2012 -09, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Treasurer's Statement of Remuneration be received. Carried. Page 6 of 18 Council Meeting Minutes — March 7, 2012. c) Report No. CS2012 -07, Doug Irwin, Director of Corporate Services /Clerk, re: Request to Lift One Foot Reserve on Block 29 to Access Blocks 24 and 25, Plan 51 M -710. Motion No. C120307 -12 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. CS2012 -07, Doug Irwin, Director of Corporate Services /Clerk, re: Request to Lift One Foot Reserve on Block 29 to Access Blocks 24 and 25, Plan 51 M -710 be received and adopted. 2. That the request to lift the one foot reserve on Block 29 to access Blocks 24 and 25, Plan 51 M -710 be denied. 3. And That the applicant be notified of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. d) Report No. CS2012 -08, Doug Irwin, Director of Corporate Services /Clerk, re: Fees & Charges — Administration and Municipal Law Enforcement. Motion No. C120307 -13 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. CS2012 -08, Doug Irwin, Director of Corporate Services /Clerk, re: Fees & Charges — Administration and Municipal Law Enforcement be received and adopted. 2. And that the Clerk bring forward an updated Fees and Charges By -law, which incorporates the recommendations contained in Report No. CS 2012 -08, for Council's consideration. Carried. Page 7 of 18 Council Meeting Minutes — March 7, 2012. e) Report No. CS2012 -09, Doug Irwin, Director of Corporate Services /Clerk, re: Fair Valley Church Road, Parts 1, 3, 4, 6, Plan 51 R- 29852. Motion No. C120307 -14 Moved by Hough, Seconded by Meyer Be it resolved that Report No. CS2012 -09, Doug Irwin, Director of Corporate Services /Clerk, re: Fair Valley Church Road, Parts 1, 3, 4, 6, Plan 51 R -29852 be deferred until the property owners have had an opportunity to provide a response with respect to the possible dedication of the road. Carried. Motion No. C120307 -15 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. CS2012 -09, Doug Irwin, Director of Corporate Services /Clerk, re: Fair Valley Church Road, Parts 1, 3, 4, 6, Plan 51 R -29852 be received and adopted. 2. That Option 2 outlined in Report No. CS2012 -09 be approved. 3. And That the registered owners of Fair Valley Church Road Parts 1, 3, 4, 6, Plan 51 R -29852 be notified of Council's decision under the Director of Corporate Services /Clerk's signature. Deferred. f) Report No. DS2012 -012, Andria Leigh, Director of Development Services, re: On -Site Sewage System Maintenance Program. Motion No. C120307 -16 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS2012 -012, Andria Leigh, Director of Development Services, re: On -Site Sewage System Maintenance Program be received and adopted. 2. That Schedule B of the Fees and Charges By -law be updated to include the administration of the legislated septic maintenance program and associated fees, as identified within Report No. DS2012 -012. 3. And That staff proceed with scheduling a public information session and preparing for the administration of the program. Carried. Page 8 of 18 Council Meeting Minutes — March 7, 2012. Motion No. C120307 -15 defeated per Motion No. C120425 -17 at April 25, 2012 Council mtg. e) Report No. CS2012 -09, Doug Irwin, Director of Corporate Services /Clerk, re: Fair Valley Church Road, Parts 1, 3, 4, 6, Plan 51 R- 29852. Motion No. C120307 -14 Moved by Hough, Seconded by Meyer Be it resolved that Report No. CS2012 -09, Doug Irwin, Director of Corporate Services /Clerk, re: Fair Valley Church Road, Parts 1, 3, 4, 6, Plan 51 R -29852 be deferred until the property owners have had an opportunity to provide a response with respect to the possible dedication of the road. Carried. Motion No. C120307 -15 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. CS2012 -09, Doug Irwin, Director of Corporate Services /Clerk, re: Fair Valley Church Road, Parts 1, 3, 4, 6, Plan 51 R -29852 be received and adopted. 2. That Option 2 outlined in Report No. CS2012 -09 be approved. 3. And That the registered owners of Fair Valley Church Road Parts 1, 3, 4, 6, Plan 51 R -29852 be notified of Council's decision under the Director of Corporate Services /Clerk's signature. Deferred. f) Report No. DS2012 -012, Andria Leigh, Director of Development Services, re: On -Site Sewage System Maintenance Program. Motion No. C120307 -16 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS2012 -012, Andria Leigh, Director of Development Services, re: On -Site Sewage System Maintenance Program be received and adopted. 2. That Schedule B of the Fees and Charges By -law be updated to include the administration of the legislated septic maintenance program and associated fees, as identified within Report No. DS2012 -012. 3. And That staff proceed with scheduling a public information session and preparing for the administration of the program. Carried. Page 8 of 18 Council Meeting Minutes — March 7, 2012. g) Report No. DS2012 -013, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2005 - SPA -11, (1654833 Ontario Limited), High Vista Drive, Parcel 1 -10, Section 51- MED - #, Being Part of Lot 1, Concession 3, Designated as Part 1 and 17 on Plan 51 R- 32830, Township of Oro - Medonte (Formerly Medonte Township) [Refer to Items 15d and e)]. Motion No. C120307 -17 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. DS2012 -013, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2005 - SPA -11, (1654833 Ontario Limited), High Vista Drive, Parcel 1 -10, Section 51- MED- #, Being Part of Lot 1, Concession 3, Designated as Part 1 and 17 on Plan 51 R- 32830, Township of Oro - Medonte (Formerly Medonte Township) be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with 1654833 Ontario Limited and Terra -Moda Building Corp. for the construction of a 28 unit townhouse development, which is known as Phase Two of the Heights of Horseshoe condominium development. 3. That the Holding Provision applied to High Vista Drive, Parcel 1 -10, Section 51- MED-#, Being Part of Lot 1, Concession 3, Designated as Part 1 and 17 on Plan 51 R- 32830, Township of Oro - Medonte (Formerly Medonte Township) be removed. 4. That the appropriate By -laws be brought forward for Council's consideration. 5. And That the applicants be notified of Council's decision under the Director of Development Services' signature. Carried. h) Report No. TES2012 -03, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Annual Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2011. Motion No. C120307 -18 Moved by Coutanche, Seconded by Meyer Be it resolved that Report No. TES2012 -03, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Summary and Annual Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2011, which includes reports for Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Lake Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems, be received. Carried. Page 9 of 18 Council Meeting Minutes — March 7, 2012. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Lancaster, Resolution from the Town of Bancroft, re: Request for Senior Levels of Government to Take Action Against Global Warming and Climate Change. Motion No. C120307 -19 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That the correspondence dated February 3, 2012 from Hazel Lambe, Town of Bancroft, re: Request for Senior Levels of Government to Take Action Against Global Warming and Climate Change be received. 2. That the Township of Oro - Medonte supports the Resolution from the Town of Bancroft urging the Government of Canada to take a leadership role in combating global warming and climate change. 3. And That the Town of Bancroft and Bruce Stanton, MP Simcoe North be advised of Council's decision under the Mayor's signature. Carried. Recorded Vote Requested by Councillor Lancaster Councillor Lancaster Yea Councillor Meyer Yea Councillor Coutanche Yea Councillor Crawford Nay Councillor Evans Absent Deputy Mayor Hough Yea Mayor H.S. Hughes Yea Page 10 of 18 Council Meeting Minutes — March 7, 2012. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None. b) Minutes of the Severn Sound Environmental Association meeting held on October 20, 2011. Staff Recommendation: Receive. c) Minutes of the Severn Sound Source Protection Authority meeting held on October 20, 2011. Staff Recommendation: Receive. d) Minutes of the Sustainability Plan Steering Committee meeting held on February 3, 2012. Staff Recommendation: Receive. e) Minutes of the Orillia & Area Physician Recruitment Committee meeting held on January 11, 2012. Staff Recommendation: Receive. f) Minutes of the Midland Public Library meeting held on January 19, 2012. Staff Recommendation: Receive. g) Minutes of the Barrie Public Library meeting held on January 26, 2012. Staff Recommendation: Receive. h) Minutes from the Lake Simcoe Region Conservation Authority Annual General Meeting held on January 27, 2012 and highlights of meeting held on February 17, 2012. Staff Recommendation: Receive. i) Minutes from the Nottawasaga Valley Conservation Authority meeting held on January 27, 2012. Staff Recommendation: Receive. j) Correspondence dated March 2, 2012 from Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority, re: NVCA 2012 Municipal Levy. Staff Recommendation: Receive. Page 11 of 18 Council Meeting Minutes — March 7, 2012. Motion No. C120307 -20 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public - None. b) Minutes of the Severn Sound Environmental Association meeting held on October 20, 2011. Received. c) Minutes of the Severn Sound Source Protection Authority meeting held on October 20, 2011. Received. d) Minutes of the Sustainability Plan Steering Committee meeting held on February 3, 2012. Received. e) Minutes of the Orillia & Area Physician Recruitment Committee meeting held on January 11, 2012. Received. f) Minutes of the Midland Public Library meeting held on January 19, 2012. Received. g) Minutes of the Barrie Public Library meeting held on January 26, 2012. Received. h) Minutes from the Lake Simcoe Region Conservation Authority Annual General Meeting held on January 27, 2012 and highlights of meeting held on February 17, 2012. Received. i) Minutes from the Nottawasaga Valley Conservation Authority meeting held on January 27, 2012. Received. j) Correspondence dated March 2, 2012 from Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority, re: NVCA 2012 Municipal Levy. Received. Carried. Page 12 of 18 Council Meeting Minutes — March 7, 2012. 13. COMMUNICATIONS: a) Correspondence dated February 9, 2012 from Glenn Meeuwisse, Pulse Racing Inc., re: Request for Partial Road Closure, Summer Epic 8 Hour - July 21, 2012 - Hardwood Ski and Bike. Motion No. C120307 -21 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the correspondence dated February 9, 2012 from Glenn Meeuwisse, Pulse Racing Inc., re: Request for Partial Road Closure, Summer Epic 8 Hour - July 21, 2012 - Hardwood Ski and Bike be received. 2. That the applicant liaise with the Director of Transportation and Environmental Services and the Chief Municipal Law Enforcement Officer with respect to signage and parking. 3. That the applicant provide proof of insurance naming the Township of Oro - Medonte as an additional insured in the amount of $5,000,000.00. 4. That the applicant provides appropriate notification to local residents and businesses affected and the Ontario Provincial Police and the Township's Fire & Emergency Services. 5. That the applicant liaise with the Oro - Medonte Chamber of Commerce to promote local businesses and area accommodations, 6. And That applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. b) Correspondence dated February 9, 2012 from Victor Severino, Assistant Deputy Minister, Ministry of Infrastructure, re: Amendment 1 (2012) to the Growth Plan Amendment. Motion No. C120307 -22 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated February 9, 2012 from Victor Severino, Assistant Deputy Minister, Ministry of Infrastructure, re: Amendment 1 (2012) to the Growth Plan Amendment be received. Carried. Page 13 of 18 Council Meeting Minutes — March 7, 2012. c) Correspondence dated February 17, 2012 from Jodie Bala, General Manager, Orillia Youth Social Enterprise, re: Request for Funds for Youth Social Enterprise. Motion No. C120307 -23 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated February 17, 2012 from Jodie Bala, General Manager, Orillia Youth Social Enterprise, re: Request for Funds for Youth Social Enterprise be received. 2. That the $500.00 grant approved in the 2012 Budget be released. 3. And that the applicant be advised of Council's decision under the Mayor's signature. Carried. d) Correspondence received February 17, 2012 from the Oro - Medonte Chamber of Commerce, re: Oro - Medonte Chamber of Commerce 2012 Business Excellence Dinner and Silent Auction, April 19, 2012 - Hawk Ridge Golf and Country Club. Motion No. C120307 -24 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence received February 17, 2012 from the Oro - Medonte Chamber of Commerce, re: Oro - Medonte Chamber of Commerce 2012 Business Excellence Dinner and Silent Auction, April 19, 2012 - Hawk Ridge Golf and Country Club be received. 2. That Mayor Hughes, Deputy Mayor Hough, Councillors Coutanche, Meyer, Lancaster, Crawford and Evans be authorized to attend without per diem. 3. And That the CAD's Office RSVP on behalf of the attendees. Carried. e) Correspondence dated February 17, 2012 from Scott Jermey, re: Drainage Situation on Concession 12, Lot 16, Concession 13. Motion No. C120307 -25 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated February 17, 2012 from Scott Jermey, re: Drainage Situation on Concession 12, Lot 16, Concession 13 be received. 2. And that staff report back to Council accordingly. Carried. Page 14 of 18 Council Meeting Minutes — March 7, 2012. f) Correspondence dated February 27, 2012 from Joyce Keddy, re: Simcoe County Off Road Riders Association Request for Temporary Road Access for the Midhurst Trail Ride, June 24, 2012. Motion No. C120307 -26 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated February 27, 2012 from Joyce Keddy, re: Simcoe County Off Road Riders Association Request for Temporary Road Access for the Midhurst Trail Ride, June 24, 2012 be received. 2. That a copy of the correspondence be forwarded to the Simcoe County Off Road Riders Association. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. g) Correspondence dated February 29, 2012 from Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority, re: NVCA Request for Two Member Municipal Representation to Consider Reducing Representation to One Member. Motion No. C120307 -27 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated February 29, 2012 from Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority, re: NVCA Request for Two Member Municipal Representation to Consider Reducing Representation to One Member be received. 2. That the motion from the Nottawasaga Valley Conservation Authority, re: NVCA Request for Two Member Municipal Representation to Consider Reducing Representation to One Member be supported, in principle. 3. And That the Nottawasaga Valley Conservation Authority be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. Page 15 of 18 Council Meeting Minutes — March 7, 2012. Mayor H.S. Hughes vacated the Chair and Deputy Mayor Hough assumed the Chair in order for Mayor H.S. Hughes to move the motion. Motion No. C120307 -28 Moved by Hughes, Seconded by Crawford Be it resolved the NVCA give consideration beginning in the 2013 year to have the representatives per diems and mileage paid to the representatives by their appointing municipalities, and not by the NVCA. And That the NVCA be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2012 -037 A By -law to Appoint a Meeting Investigator and Repeal By -Law No. 2007 -135. b) By -Law No. 2012 -038 A By -law to Continue an Advisory Body to Council Entitled the Human Resources Committee and to Repeal By -Law No. 2011 -016. c) By -Law No. 2012 -039 A By -law to Appoint a Representative to the Human Resources Committee for the 2012 -2014 Term. d) By -Law No. 2012 -041 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 1654833 ONTARIO LIMITED and TERRA - MODA BUILDING CORP. described as lands as follows: High Vista Drive, Parcel 1 -10 Section 51 -Med -3 Being Part of Lot 1, Concession 3 Designated As Part And 17 On Plan 51 r- 32830, Township Of Oro - Medonte (Formerly Township Of Medonte), County Of Simcoe, Pin 58527 -0453 (Lt), Roll# 4346- 020 -010- 00405, Township Of Oro - Medonte, County Of Simcoe. e) By -Law No. 2012 -042 A By -law to remove the Holding symbol On lands described as follows: Lot 12, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 - 003 - 26512. Page 16 of 18 Council Meeting Minutes — March 7, 2012. f) By -Law No. 2012 -043 A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2011 -132. g) By -Law No. 2012 -044 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte And to Repeal By -law No. 2010 -208. Motion No. C120307 -29 Moved by Crawford, Seconded by Lancaster Be it resolved that the following by -laws: a) By -Law No. 2012 -037: A By -law to Appoint a Meeting Investigator and Repeal By- Law No. 2007 -135. b) By -Law No. 2012 -038: A By -law to Continue an Advisory Body to Council Entitled the Human Resources Committee and to Repeal By -Law No. 2011 -016. c) By -Law No. 2012 -039: A By -law to Appoint a Representative to the Human Resources Committee for the 2012 -2014 Term. d) By -Law No. 2012 -041: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 1654833 ONTARIO LIMITED and TERRA -MODA BUILDING CORP. described as lands as follows: High Vista Drive, Parcel 1 -10 Section 51 -Med -3 Being Part of Lot 1, Concession 3 Designated As Part And 17 On Plan 51 r- 32830, Township Of Oro - Medonte (Formerly Township Of Medonte), County Of Simcoe, Pin 58527 -0453 (Lt), Roll# 4346- 020 - 010 - 00405, Township Of Oro - Medonte, County Of Simcoe. e) By -Law No. 2012 -042: A By -law to remove the Holding symbol On lands described as follows: Lot 12, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010- 003 - 26512. f) By -Law No. 2012 -043: A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2011 -132. g) By -Law No. 2012 -044: A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte And to Repeal By -law No. 2010 -208. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 17 of 18 Council Meeting Minutes — March 7, 2012. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18.CONFIRMATION BY -LAW: a) By -Law No. 2012 -040 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, March 7, 2012. Motion No. C120307 -30 Moved by Coutanche, Seconded by Meyer Be it resolved that By -Law No. 2012 -040, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 7, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C120307 -31 Moved by Crawford, Seconded by Lancaster Be it resolved that we do now adjourn at 11:42 a.m. Carried. Page 18 of 18