2012-038 To Continue HR CommitteeTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2012 -038
A By -law to Continue an Advisory Body to Council
Entitled the Human Resources Committee
and to Repeal By -Law No. 2011 -016
WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that the role of Council is to ensure that the administrative practices are in
place to implement the decisions of Council;
AND WHEREAS Council of the Township of Oro - Medonte deemed it desirable to
establish an Advisory Body to Council entitled the Human Resources Committee, as
documented in Motion No. C091125 -14;
AND WHEREAS Council has deemed it necessary to amend the Human Resources
Committee composition per Motion No. C111109 -11;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That an Advisory Body to Council known as the Human Resources Committee be
hereby continued.
2. That the mandate of the Human Resources Committee shall be:
2.1. The selection and recommendation to Council with respect to the appointment of
the Chief Administrative Officer.
2.2. To review the Chief Administrative Officer's performance in relation to his /her
annual objectives, and make recommendations to Council regarding salary
adjustments, if applicable.
2.3. To review and submit the Chief Administrative Officer's recommendations to
Council with respect to:
a. Compensation and performance management policies and programs for the
Township of Oro - Medonte;
b. Annual adjustments to the salary rates, taking into account the latest market
data;
c. Special compensation awards pursuant to the Township's performance
management policies and programs;
d. Appointment of staff at the Director level;
e. Directors' performance in relation to their annual objectives, and salary
adjustments, if applicable; and,
Succession planning for the Chief Administrative Officer and Senior
Management Team of the Township
2.4. To review reports prepared by the Chief Administrative Office and Manager,
Health & Safety, Human Resources, when appropriate, with respect to:
a. The annual status of the Township's Human Resources; and
b. The managing of specific Human Resources matters, such as performance
issues, disciplinary actions, de- hires, etc.
2.5. To provide consultation to the Chief Administrative Officer with respect to
negotiations of collective agreements, within Council's established parameters.
2.6. To monitor the employee health and safety and labour relations climate of the
Township.
3. That the Human Resources Committee shall be comprised of the:
Mayor
2 members of Council
4. The members comprising the Human Resources Committee shall receive
remuneration in accordance with the Township's Remuneration By -law.
5. In accordance with the Township of Oro- Medonte's Procedural By -law, Council shall
appoint the Chair of the Human Resources Committee.
6. The Human Resources Committee shall endeavor to meeting monthly, with the
exception of July and August, and special meetings may be scheduled, if required,
to deal with urgent matters within the mandate of the Human Resources Committee.
6.1. In accordance with the Township of Oro - Medonte's Procedural By -law, no
business may be transacted at a special meeting other than that specified in the
notice of the meeting or agenda, and notice of a special meeting shall be
delivered to all members of the Human Resources Committee at least one
calendar day before the date established for the special meeting.
7. The minutes of the Human Resources Committee shall be forwarded to Council for
receipt, and any recommendations emanating from discussions held during Closed
Session Items shall be placed in a written format to be considered by Council during
a Closed Session held in accordance with the Township of Oro - Medonte's
Procedural By -law and the Municipal Act, 2001, as amended.
8. In the absence of the Clerk from a Human Resources Committee meeting, the Clerk
hereby delegates their authority under Section 228(4) of the Municipal Act, 2001,
S.O. 2001, c. 25, as amended, to the Chief Administrative Officer of the Township of
Oro - Medonte.
9. That the Township of Oro - Medonte's Procedural By -law shall govern the
proceedings and activities of the Human Resources Committee.
10. That By -Law No. 2011 -016 is hereby repealed in its entirety.
11. This by -law shall take effect on the final passing thereof.
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 7TH DAY
OF MARCH, 2012.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hug s
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