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02 08 2012 Council AgendaTHE TOWNSHIP OF OROMEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, February 8, 2012 6:00 p.m. Closed Session 7:00 p.m. Open Session  Page 1.CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2.ADOPTION OF AGENDA: a)Motion to Adopt the Agenda. 3.DISCLOSURE OF PECUNIARY INTEREST: 4.CLOSED SESSION ITEMS: a)Motion to go In Closed Session. b)Motion to Rise and Report. 5-39 Mayor H.S. Hughes re: Acquisition/disposition of land (Accommoda Review Committee (ARC)).   d) Barrie Road W). e)Doug Irwin, Director of Corporate Services/Clerk re: Litigation Acquisition/disposition of land (Nurse Practitioner Clinic). [Addenda] g) matters about an identifiable individual (Fire & Emergency Servi [Addenda] 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6.MINUTES OF COUNCIL AND COMMITTEES: 40-53 a) 54-57 b) 2012.   58-59 Medonte History Association meeting held on November 23, 2011.   Page 1 of 210 - Page 7.RECOGNITION OF ACHIEVEMENTS: 8.PUBLIC MEETINGS: 60-61 a) ZBA 9.DEPUTATIONS: 62-114 a)7:10 p.m.  Graham Fraser, Centurion Cycling, 25km, 50km and 100k 15, 2012. 10.REPORTS OF MUNICIPAL OFFICERS: 115-122 a)Report No. CAO201201, Robin Dunn, Chief Administrative Officer re: 2012 Operating &  Capital Budget.   123-127 b)Report No. DS2012008, Andria Leigh, Director of Development Services, re: 2063334 Ontario Inc. (Meadow Acres) Proposed Street Naming, Part Concession 13 (Medonte), File: 43T90082. 128-129 Report No. TES2012 Environmental Services, re: Access to Simcoe Road [to be distrib 130-133 d)Report No. RC2012 134-141 e) 08 re: Recreation and Community Services Fees and Charges Review. 142-147 3 Half Marathon, 10 km and 5 km Road Race, September 30, 2012. 148-153 g) [Addenda] 11.REPORTS OF MEMBERS OF COUNCIL: 12.CONSENT AGENDA: 154-155 a) Medonte Administration Office Closure, Family Day, February 20, 2012. Nominations, Deadline March 2, 2012. Page 2 of 210 - Page 12.CONSENT AGENDA: 156-161 b) December 16, 2011. Staff Recommendation: Receive 162-168 169-172 d)Minutes of Sustainability Plan Steering Committee (SPSC), (Susta 173-176 e)Minutes of Midland Public Library Board meeting held on December 177-178 Private Woodlots / Ontario Disaster Relief Assistance Program.   179-182 g)Correspondence dated January 25, 2012 from Angela Allan, A/Manag Compensation Program, Farm Business Registration (FBR) Number Deadline, April 1, 2012.   Staff Recommendation:  Receive, Post to Website and Notify Munic 183-186 Correspondence received February 2, 2012 from Pitch Pitch 13.COMMUNICATIONS: 187-201 a)Correspondence dated January 25, 2012 from Deborah Sherman, Administrator for the Board of Directors & Equity Members of the Association re: Land Donation Request. 202-203 b)Correspondence dated January 26, 2012 from Michael Drumm, Airpor Manager, Lake Simcoe Regional Airport re: Commercial Development 204-205 Correspondence dated January 25, 2012 from Andrew Lotto, Manager Access Initiative (ODAI) Application, Deadline Friday, February 206 d)Correspondence dated February 6, 2012 from The Friends of Sugarb Law No. 2009025, Being a [Addenda] Page 3 of 210 - Page 13.COMMUNICATIONS: 207 e) [Addenda] 208 Correspondence dated February 5, 2012 from Judith Baird re: Blac 2141 Major Mackenzie Drive.  [Addenda] 14.NOTICE OF MOTIONS: 15.BY-LAWS: 209 a)Law No. 2012017Being a ByLaw to Amend Bylaw No. 2004028, Being a ByLaw To Authorize a Decrease in the Speed Limit on Certain Roads Within the Township 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18.CONFIRMATION BY-LAW: 210 a)Law No. 2012014Being a ByLaw to Confirm the Proceedings of the 2012. 19.ADJOURNMENT: a) Page 4 of 210 4c) Page 5 of 210 4c) Page 6 of 210 4c) Page 7 of 210 4c) Page 8 of 210 4c) Page 9 of 210 4c) Page 10 of 210 4c) Page 11 of 210 4c) Page 12 of 210 4c) Page 13 of 210 4c) Page 14 of 210 4c) Page 15 of 210 4c) Page 16 of 210 4c) Page 17 of 210 4c) Page 18 of 210 4c) Page 19 of 210 4c) Page 20 of 210 4c) Page 21 of 210 4c) Page 22 of 210 4c) Page 23 of 210 4c) Page 24 of 210 4c) Page 25 of 210 4c) Page 26 of 210 4c) Page 27 of 210 4c) Page 28 of 210 4c) Page 29 of 210 4c) Page 30 of 210 4c) Page 31 of 210 4c) Page 32 of 210 4c) Page 33 of 210 4c) Page 34 of 210 4c) Page 35 of 210 4c) Page 36 of 210 4c) Page 37 of 210 4c) Page 38 of 210 4c) Page 39 of 210 6a) THE TOOWNSHIPOF ORO-MMEDONTE REULAR CUNCIL METING GGOOEE CouncilChamber ss Wednessday, February 1, 20112TIMME: 1:34 p..m. 2010 - 22014 COUNNCIL Presen: tt MayorH.S. Hughs ee Councllor Mel Cutanche iioo Counciillor Kelly MMeyer Counciillor Marty LLancaster Counciillor John CCrawford Counciillor Dwightt Evans Regretss:Deput Mayor Ralph Hough yy Staff Robinunn, Chif Administative Officr; Paul Grvelle, Dirctor of DDeerreeaaee Presentt: Finance/Treasureer/DeputyCCAO; Doug Irwin, Direcctor of Corpporate Servicees/Clerk; Anndria Leighh, Director oof Developmment Servicces; Jerry Ball, Director of Transportatioon and Envvironmentall Services; Donna Hewitt, Director off Corporatee & Strategiic Initiativess; Shawn BBinns, Direcctor of Recrreation andd Communitty Servicess; Curtis Shelswell, Chhief Municippal Law Eforcemen Office nnttr Also ndre Walli, Shila Craig, nn Truyes AaaeeAAnn Presentt: 1.CALL TO ORDER - PRIVAATE PRAYYER/MOMEENT OF REEFLECTIONN: Mayor.S. Hughe assumed the Chair nd called he meetin to order fllowed by a HHssaattggoo privaterayer/moent of reflction. ppmmee 2.ADOOPTION OFF AGENDA: a) Motion to Adoppt the Agenda. MotionNo. C1202201-1 Movedy Meyer, econdedy Coutanche bbSSbb Be it ressolved that the agendaa for the Coouncil meetiing of Wednesday, Feebruary 1, 22012 be received and addopted as aamended too add as Item 4c) Counncillor Couttanche, re: Personaal matters aabout an ideentifiable individual (CAAO Performmance Mannagement). Caried. rr 114 Pageoof Page 40 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. 3.DISCLOSURE OF PECUNIARY INTEREST: Councillor Crawford declared a pecuniary interest on three of th Shawn Binns, Director of Recreation and Community Services, re: Requests Budget Allocation as he is a Director of the Oro Agricultural Society, a Trustee of the Oro Station Hall and a Member of the Maple Tree Forever Comm Crawford left the Chambers and did not participate in the discus of the Oro Agricultural Society, the Oro Station Hall and Huronia Woodland Owners Association. 4.CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C120201-2 Moved by Crawford, Seconded by Evans Be it resolved that we do now go in Closed Session at 1:35 p.m. • personal matter affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. C120201-3 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise at 1:56 p.m. and Recess until 2:00 p.m. at which time we shall Report on Closed Session Item 4c) Councillor Coutanche, re: Personal matters about an identifiable individual (CAO Performance Management). Carried. c) Councillor Coutanche, re: Personal matters about an identifia Performance Management). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk. Motion No. C120201-4 Moved by Lancaster, Seconded by Evans Be it resolved that the confidential correspondence dated January 31, 2012 and presented by Councillor Coutanche, re: Personal matters about an identifia Performance Management) be received. Carried. 214 Page of Page 41 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6.MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, January 25, 2012. Motion No. C120201-5 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 25, 2012 be adopted as printed and circulated. Carried. b) Minutes of Special Meeting of the Committee of Adjustment held on Thursday, January 26, 2012. Motion No. C120201-6 Moved by Lancaster, Seconded by Evans Be it resolved that the draft minutes of the Special Committee of Adjustment meeting held on Thursday, January 26, 2012 be received. Carried. c) Minutes of Accessibility Advisory Committee meeting held on Thursday, January 26, 2012. Motion No. C120201-7 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of Accessibility Advisory Committee meeting held on Thursday, January 26, 2012 be received. Carried. 314 Page of Page 42 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. d) Minutes of the Recreation Technical Support Group meeting held on Thursday, January 26, 2012. Motion No. C120201-8 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the draft minutes of the Recreation Technical Support Group meeting held on Thursday, January 26, 2012 be received 2. And That Motion No. RTSG120126-8 re: Report No. RC2012-01, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Fees and Charges Review be brought forward to a future meeting for Council's consideration. Carried. 7.RECOGNITION OF ACHIEVEMENTS: None. 8.PUBLIC MEETINGS: None. 9.DEPUTATIONS: None. 414 Page of Page 43 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. 10.REPORTS OF MUNICIPAL OFFICERS: a) Report No. CS 2012-03, Doug Irwin, Director of Corporate Services/Clerk re: Exemption Request from By-Law No. 2011-093 “Towing By-Law” –1359768 Ontario Inc. ( Motion No. C120201-9 Moved by Meyer, Seconded by Evans Be it resolved 1. That Report No. CS 2012-03, Doug Irwin, Director of Corporat Exemption Request from By-Law No. 2011-093 “Towing By-Law” –1359768 Ontario Inc. (B&B Towing) be received and adopted. 2. That Council grants an exemption to 1359768 Ontario Inc. (B& By-Law 2011-093, specifically to permit the compound to be outsi boundaries, for a period of one year from the date of the issuan License provided that all other provisions of the By-Law are com 3. That the exemption only permits 1359768 Ontario Inc. (B&B To vehicles from the Township of Oro-Medonte that are deemed to be Request. 4. And That 1359768 Ontario Inc. (B&B Towing) be advised of Cou Director of Corporate Services/Clerk’s signature. Carried. b) Report No. CS 2012-04, Doug Irwin, Director of Corporate Services/Clerk re: Exemption Request from By-Law No. 2011-093 “Towing By-Law” – 1105729 Ontario Inc. (Classic Towing and Storage). Motion No. C120201-10 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. CS 2012-04, Doug Irwin, Director of Corporat Exemption Request from By-Law No. 2011-093 “Towing By-Law” – 1105729 Ontario Inc. (Classic Towing and Storage) be received and adopted. 2. That Council grants an exemption to 1105729 Ontario Inc. (Cl from Section 1 of By-Law 2011-093, specifically to permit the co municipal boundaries, for a period of one year from the date of Company License, provided that all other provisions of the By-La 3. That the exemption only permits 1105729 Ontario Inc. (Classi and store vehicles from the Township of Oro-Medonte that are deemed to be a Roadside Assistance Customer Request from Customers identified on the correspondence provided by the Applicant and received on January 25, 2012. 4. That the request from 1105729 Ontario Inc. (Classic Towing a the Rotational Call List be denied. 5. And That Dinis Falcao, 1105729 Ontario Inc. (Classic Towing Council’s decision under the Director of Corporate Services/Cler Carried. 514 Page of Page 44 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. c) Report No. CS 2012-05, Doug Irwin, Director of Corporate Services/Clerk re: Exemption Request from By-Law No. 2011-093 “Towing By-Law” – Terry & Marsh’s Ltd. Motion No. C120201-11 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. CS 2012-05, Doug Irwin, Director of Corporate Services/Clerk re: Exemption Request from By-Law No. 2011-093 “Towing By-Law” – Terry & Marsh’s Ltd. be received and adopted. 2. That Council grants an exemption to Terry & Marsh’s Ltd. from Section 1 of By-Law 2011-093, specifically to permit the compound to be outside of the municipal boundaries, for a period of one year from the date of the issuance of the Towing Company License provided that all other provisions of the By-Law are complied with. 3. That the exemption only permits Terry & Marsh’s Ltd. to tow and store vehicles from the Township of Oro-Medonte that are deemed to be a Customer Request. 4. That Terry & Marsh’s Ltd. Provide the Township with a list of their Customers that may be requesting Towing Services from Terry & Marsh’s Ltd withi 5. And That Terry & Marsh’s Ltd. be advised of Council’s decision under the Director of Corporate Services/Clerk’s signature. Carried. d) Report No. FI 2012-01, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Report on Tax Arrears. Motion No. C120201-12 Moved by Lancaster, Seconded by Crawford Be it resolved that Report No. FI 2012-01, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Report on Tax Arrears as at December 31, 2011 be received. Carried. e) Report No. FI 2012-03, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Statement of Investment Activities. Motion No. C120201-13 Moved by Meyer, Seconded by Coutanche Be it resolved that Report No. FI 2012-03, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Statement of Investment Activities to December 31, 2011 be received. Carried. 614 Page of Page 45 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. f) Report No. FI 2012-04, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Ontario Municipal Partnership Fund (OMPF). Motion No. C120201-14 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. FI 2012-04, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Ontario Municipal Partnership Fund (OMPF) be received and adopted. 2. And That the 2012 budget adjustments to February 1, 2012 be received and the 2012 budget be amended accordingly. Carried. g) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: 2012 Waste Management Budget. Motion No. C120201-15 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence presented by Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: 2012 Waste Management Budget be received. Carried. 714 Page of Page 46 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. h) Shawn Binns, Director of Recreation and Community Services, re: 2012 Grant & Subsidy Requests Budget Allocation. Councillor Crawford declared a pecuniary interest on three of the requests within Item 10h) Shawn Binns, Director of Recreation and Community Services, re: 2012 Grant & Subsidy Requests Budget Allocation as he is a Director of the Oro Agricultural Society, a Trustee of the Oro Station Hall and a Member of the Maple Tree Forever Committee. Councillor Crawford left the Chambers and did not participate in the discussion or vote on the matters of the Oro Agricultural Society, the Oro Station Hall and Huronia Woodland Owners Association. Motion No. C120201-16 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence presented by Shawn Binns, Director of Recreation and Community Services, re: 2012 Grant & Subsidy Requests Budget All received. 2. And That, upon adoption of the 2012 Budget, the 2012 Grant Requests be approved in the following amounts: User Group Amount Approved Coldwater & District Agricultural Society 200.00 Coldwater & District Horticultural Society 0 Couchiching Jubilee House 250.00 Crime Stoppers 200.00 Gift of Life Garden 250.00 Huronia Woodland Owners Association Separate motion Orillia Laser Tag 500.00 Orillia Museum of Art & History 0 Oro Agricultural Society Separate motion Oro Horticultural Society 2,000.00 Oro Station Community Hall Separate motion Rugby Community Hall 2,500.00 Simcoe County Farm Fresh 0 Simcoe County Plowman’s Association 0 Telecare Orillia Distress Line 500.00 The Images Thanksgiving Studio Tour 0 3. And That the applicants be notified of Council’s decision under the Mayor’s signature. Carried. 814 Page of Page 47 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. Motion No. C120201-17 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the Oro-Medonte Horticultural Society 2012 subsidy req $1,526.00 for the use of the Banquet Hall be approved upon adopt 2. And That the applicant be notified of Council’s decision un Community Services’ signature. Carried. Motion No. C120201-18 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the Huronia Woodland Owners Association 2012 grant req 2. And That the applicant be advised under the Mayor’s signatu able to provide a grant in 2012. Carried. Motion No. C120201-19 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the Oro Agricultural Society 2012 grant request in the upon adoption of the 2012 Budget. 2. And That the applicant be notified of Council’s decision un Carried. Motion No. C120201-20 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the request from the Oro Agricultural Society for a 2012 $1,526.00 for the use of the Banquet Hall and Old Town Hall for approved upon adoption of the 2012 Budget. 2. And That the applicant be notified of Council’s decision un Community Services’ signature. Carried. Motion No. C120201-21 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the Oro Station Community Hall Board 2012 grant reques be approved upon adoption of the 2012 Budget. 2. And That the applicant be notified of Council’s decision un Carried. 914 Page of Page 48 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. 11.REPORTS OF MEMBERS OF COUNCIL: None. 12.CONSENT AGENDA: a) Announcements of Interest to the Public - None. b) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting held on December 14, 2011. Staff Recommendation: Receive. c) Correspondence dated January 24, 2012 from Marika Hill, Grow Strategy Administrator, Girl Guides of Canada, re: Request to Proclaim the week of February 19 to 26, 2012 Guide-Scout Week. Staff Recommendation: Receive, Proclaim and Post on Township's Website. d) Correspondence dated January 20, 2012 from Dalton McGuinty, Premier re: Shed and Barn Parties. Staff Recommendation: Receive. Motion No. C120201-22 Moved by Coutanche, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public - None. b) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting held on December 14, 2011. Received. c) Correspondence dated January 24, 2012 from Marika Hill, Grow Strategy Administrator, Girl Guides of Canada, re: Request to Proclaim the week of February 19 to 26, 2012 Guide-Scout Week. Received, Proclaimed and Post on Township's Website. d) Correspondence dated January 20, 2012 from Dalton McGuinty, Premier re: Shed and Barn Parties. Received. Carried. 1014 Page of Page 49 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. 13.COMMUNICATIONS: a) Correspondence received January 25, 2012 from Andrea Walli, r Kennel Licensing By-law - 715 Line 13 North. Council consented to permit Ms. Walli speak on the matter. Motion No. C120201-23 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence received January 25, 2012 from Andrea Walli, re: Exemption Request - Kennel Licensing By-law - 715 Line 13 North be received. 2. That an exemption to Section 2.3 of the Kennel Licensing By-Law be granted for the 2012 year for 715 Line 13 North on the following conditions: • That, upon Council’s consideration of a potential zoning amendment contemplating different classes of dog kennels, the applicant proceed with the appropriate site specific Official Plan and Zoning Amendment applications, • That notwithstanding Council’s consideration of a potential zoning amendment, the applicant shall commence the appropriate site specific Official Plan and Zoning Amendment application no later than September, 2012, • That the applicant recognize that no further exemptions will be considered, • That the applicant individually license the 8 dogs referred t correspondence received January 25, 2012, • That the applicant shall not exceed the 8 dogs noted, • That the applicant comply with the other provisions of the Kennel Licensing By- Law. 3. That, if the applicant proceeds with a Kennel License application in 2012, the applicant shall submit the difference between the new Kennel License application fee and the fee paid to individually license the 8 dogs. 4. And That the applicant be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. 1114 Page of Page 50 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. b) Correspondence dated January 16, 2012 from Paul Grenier, OSUM Chairman, re: 2012 OSUM Conference and Trade Show - May 2 - 4, 2012, Deerhurst Resort, Town of Huntsville. Motion No. C120201-24 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated January 16, 2012 from Paul Grenier, OSUM Chairman, re: 2012 OSUM Conference and Trade Show - May 2 - 4, 2012, Deerhurst Resort, Town of Huntsville be received. 2. That Councillors Crawford and Evans be authorized to attend. 3. And That the CAO's office RSVP accordingly. Carried. c) Chamber Connections, January 2012 Edition, Orillia Chamber of Commerce, re: Business Achievement Awards and Annual General Meeting, February 23, 2012, Hawk Ridge Golf & Country Club. Motion No. C120201-25 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the correspondence from Chamber Connections, January 2012 Edition, Orillia Chamber of Commerce, re: Business Achievement Awards and Annual General Meeting, February 23, 2012, Hawk Ridge Golf & Country Club be received. 2. That Mayor H.S. Hughes and Councillor Crawford be authorized to attend. 3. And That the CAO's office RSVP accordingly. Carried. d) Correspondence dated January 26, 2012 from Caren Layzell and Jeff Brown re: Request for Easement/Right of Way from Lakeshore Road to Lots 70 and 71. Council consented to permit the applicant to speak on the matter. Motion No. C120201-26 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated January 26, 2012 from Caren Layzell and Jeff Brown re: Request for Easement/Right of Way from Lakeshore Road to Lots 70 and 71, Plan 589 be received and referred to staff for a report. Carried. 1214 Page of Page 51 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. 14.NOTICE OF MOTIONS: None. 15.BY-LAWS: a) By-Law No. 2012-012 A By-law to Amend By-law No. 2008-006, A By-law to Provide a Schedule of Retention Periods for the Records of the Township of Oro-Medonte. Motion No. C120201-27 Moved by Lancaster, Seconded by Crawford Be it resolved that By-Law No. 2012-014, A By-law to Amend By-law No. 2008-006, A By-law to Provide a Schedule of Retention Periods for the Records of the Township of Oro-Medonte be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18.CONFIRMATION BY-LAW: a) By-Law No. 2012-013 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 1, 2012. Motion No. C120201-28 Moved by Meyer, Seconded by Coutanche Be it resolved that By-Law No. 2012-013, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 1, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 1314 Page of Page 52 of 210 6a) Council Meeting Minutes – Wednesday, February 1, 2012. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C120201-29 Moved by Lancaster, Seconded by Evans Be it resolved that we do now adjourn at 3:34 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 1414 Page of Page 53 of 210 6b) THE TWNSHIPOF ORO-EDONTE OOMM HUMN RESOURCES COMITTEE AAMM NEUFEELD ROOM Wednessday, February 1, 20112TIMME: 9:00 a..m. 2010 - 014 COUCIL 22NN Presentt: Mayor H.S. Hughes Councillor Coutanchhe Robin Duunn, Chief AAdministratiive Officer Tom Gada, Gazda Houlne Asociates Ic. (via coference cll) zz,,ssnnnnaa Regretss: Deputyayor Hough MM Also Present: Councillor Crawford Councillor Meyer 1.CALL TO ORDER - PRIVAATE PRAYYER/MOMEENT OF REEFLECTIONN: Robinunn, CAO, assumedhe Chair and called te meeting to order. DDtthh 2.ADOOPTION OFF AGENDA: a) Motion to Adoppt the Agenda. MotionNo. HR1200201-1 Movedy Coutanhe, Seconed by Huhes bbccddgg It is recoommendedthat the aggenda for thhe Human RResourcesCommitteee meeting oof Februaryy 1, 2012 bbe received and adopteed. Carrried. 3.DISLOSURE OF PECUIARY INTEREST: CCNN None deeclared. 114 Page of Page 54 of 210 6b) Human Resources Committee Minutes – February 1, 2012. 4.MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on December 20, 2011. Motion No. HR120201-2 Moved by Hughes, Seconded by Coutanche It is recommended that the minutes of the Human Resources Committee meeting held on December 20, 2011 be adopted as printed and circulated. Carried. 5.CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. HR120201-3 Moved by Coutanche, Seconded by Hughes It is recommended that we do now go in Closed Session at 9:05 a.m. to discuss • personal matter affecting an identifiable individual; • labour relations/employee negotiations. Carried. b) Motion to Rise and Report. Motion No. HR120201-4 Moved by Coutanche, Seconded by Hughes It is recommended that we do now Rise and Report at 12:40 p.m. Carried. 24 Page of Page 55 of 210 6b) Human Resources Committee Minutes – February 1, 2012. c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing). The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. (via conference call). Motion No. HR120201-5 Moved by Hughes, Seconded by Coutanche It is recommended that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing) be received. Carried. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). The following staff was present: Robin Dunn, Chief Administrative Office; Tom Gazda, Gazda, Houlne Associates Inc. (via conference call). Motion No. HR120201-6 Moved by Coutanche, Seconded by Hughes It is recommended that the confidential verbal information and confidential correspondence dated January 31, 2012, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) be received. Carried. e) Robin Dunn, CAO, re: Labour Relations / Employee Negotiations (Labour Relations / Corporate Human Resources). The following staff was present: Robin Dunn, Chief Administrative Officer; Tom Gazda, Gazda, Houlne Associates Inc. (via conference call). Motion No. HR120201-7 Moved by Hughes, Seconded by Coutanche It is recommended that the confidential verbal information presented by Robin Dunn, CAO, re: Labour Relations / Employee Negotiations (Labour Relations / Corporate Human Resources) be received. Carried. 34 Page of Page 56 of 210 6b) Human Resources Committee Minutes – February 1, 2012. 6.REPORTS OF MUNICIPAL OFFICERS: None. 7.NOTICE OF MOTIONS: None. 8.ADJOURNMENT: a) Motion to Adjourn. Motion No. HR120201-8 Moved by Coutanche, Seconded by Hughes It is recommended that we do now adjourn at 12:42 p.m. Carried. ____________________________ ____________________________ Councillor Coutanche, Chair Robin Dunn, CAO 44 Page of Page 57 of 210 6c) November 23, 2011 Minutes Oro-Medonte History Association Attendance: Geoffrey Booth, chair; Bruce Wiggins, vice-chair; Jadeen Henderson; Sheila Kirkland, secretary; Allan Howard; Justin Hodgkinson Minutes of September 14, 2011—moved by Bruce and seconded by Jadeen they be accepted as circulated. PASSED Old Business 1.S.W.O.T. analysis—need a date to meet for this only. December 8 at 6 p.m. at the Township Admin. Centre to be confirmed by Justin as to availability of space and Greg Stewart. 2.Geoff and Bruce will send a thank-you to Eileen Murdock for her donation of a large amount of church memorabilia. 3.Memorial tree for Loreen Lucas—Bruce can get a stone just needs size which Geoff will get confirmation from Duncan Ellis of the Horticultural Society and Justin will check with the Adm. Staff for size requirements. New Business 1.Shirley Thompson-Court is a prospective new member. She is a des Oro Blacks. She cannot attend meetings until spring but we agreed to send her a copy of our minutes so she can give input via email for now. Allan will send her email address to all of us. 2.War of 1812 funding—Geoff spoke with the constituency office of Bruce Stanton re: funding for the interpretive centre and moving the log house to the property. Much discussion ensued and it was decided that after the December 8 S.W.O.T. meeting we would go online and look at the 1812 funding to see what we should recommend to the Township in regards the interpretive centre under this funding initiative. 3.Justin was asked to look for the Nuefeld sign and collection that is missing from the Admin. Centre—he will look into it. 4.The Dick Milton family gave an old map of Oro Township to the Hi Association via Jadeen. She will send a thank-you to the family. 5.Our annual Christmas party will be held Monday December 12 at 7 p.m. at Zat’s in Orillia. Geoff will make the reservation. Correspondence 1.Email from Sue-Ellen Boyes re: kick-off for Joanna McEwan retrospective collection, which is to raise money to display Joanna’s work. 2.Letter from Joanna McEwan and Paul Marshall thanking the OMHA for its assistance in the Rail Trail project. There will be a write up in the next Park & Rec. brochure. 3.Email inquiry about the church and doing a tour—the tour was done by Sheila. 4.Email from Collingwood and District Historical Society about membership fees— Geoff responded Page 58 of 210 6c) 5.Email from Simcoe-Grey Bruce Township for their Bicentennial War event—they are looking for participants, reinactors, etc. This was forwarded to the members. Discussion regarding us joining to see what they may want resulted in Bruce being willing to contact them and let Sheila know the meeting dates, etc. 6.Email from Duncan Ellis noting that a red oak tree had been planted in memory of Loreen Rice-Lucas at the Twp. Office. 7.Email from Justin Hodgkinson regarding Ontario Lake country Halloween tour ideas. 8.Email from Twp. noting the cancellation of the NHSO Conference in Orillia. Nothing further has been heard about smaller workshops, etc. Next meeting is December 8 and we will set another regular meeti Adjourned at 8:30 p.m. Respectfully submitted, Sheila Kirkland, recording secretary Page 59 of 210 8a) Page 60 of 210 8a) Page 61 of 210 9a) Page 62 of 210 9a) CenturionOntario‘HorseshoeValleyconsistsofanumberofdistanceroadcyclingeventsincludinga25km,50km,and100km.The th 25kmeventisslatedforSaturdaymorning,July14whileboththe50kmand100kmeventsareplannedforSundaymorning,July th 15.HorseshoeResortisslatedasthehostlocationforeachevent,thebaseforallactivities,thestaginglocationfortheCenturion Expo,andtheprimarylocationforovernightaccommodations. TrafficManagementOverview CenturionCyclingeventsdifferfrommanycyclingeventsinthatweplanforandprovidecompletetrafficmanagementthroughout. TheCenturionparticipantsaregrantedrightofwaythroughoutthecourseandarefullysupportedwithlawenforcement, mechanicalsupport,medicalsupport,andnutritionalsupport. AcompleteTrafficManagementPlancompletewithintersectiondiagramsandlawenforcementpostswillbedevelopedonceroutes becomefinalized.Ineachoftheroutes,thetrafficismanagedtomaximizesafetyfortheparticipantsandforresidentswhilealso balancingtheneedtomovevehiculartrafficinthearea.Eachintersection,nomatterhowminororinfrequentlytravelled,is categorizedinthefollowingway: {!|levelintersections‘requirelawenforcementtomanagetraffic,typicallyAintersectionseitherrequireadjustmentstothe standardrightofwayorrequireincreasedvisibility,orboth. {.|levelintersections‘donotrequireachangeoftherightofwaytypicallydonotrequirelawenforcementbutmayrequire volunteerorstaffcoursemarshalstoshareinformationwithmotorists,provideanextralayerofvisibility,and/ordirect participantsthroughconfusingintersections {/|levelintersections‘requireneitherlawenforcementorothereventstaff,butmayrequirecones,trafficdevices,and/or signstoshareinformationandprovidealayerofcautionformotoristsandresidents Inanylocationthatrequirestrafficmanagementanddirection,lawenforcementwillbecontractedtoprovidetheirexpertise.Law enforcementwillcontroltrafficatall{!|intersections,movingvehiclesthroughintersectionsastrafficpermits.Volunteercourse marshals(pointers)mayalsobeassignedlocationstofurtherdirectcyclingparticipantsand/ortoaidmotoristswithwayfinding,but willnotbechargedwithdirectingtraffic. Thebeginningofeachroutemayrequiretheuseofthecompleteroadway,shouldertoshoulder,untilthegroupstretchesoutand areforcedtotherightofthecenterlinewheretheywillremainfortheremainderoftheroute.Typically,about1015km,theevent ismanagedsimilartoamotorcadewithlawenforcementleadingandfollowingtheparticipantsandstoppingalltrafficalongand adjacenttheroute.Theaccompanyingracelogsdepicttheanticipatedtimesofparticipantsatanyparticularlocationalongthe route. Itisimportanttonote,theroadsarenever{-Œš­;7|uRather,thelocallawenforcementwilldeterminewhenitissafetoproceedat eachintersection.Historicallytrafficinterruptionshavebeenkepttoaminimumandthetypicaldelayhasbeenmeasuredinsingle minutes. Forexample,takingthepreliminaryC50route,beginningatHorseshoeResort,thefinalparticipantswillbeoffHorseshoeValley th Roadandonto4Linelessthan10minutesfollowingthebeginningoftheevent. Page 63 of 210 9a) CourseManagementOverview Withthelocallawenforcement(OPP)creatingasafeenvelopetostagetheevent,theCenturionCourseStaffmanagethecyclists throughouttheroutes.Consistingof35pairsofstaff,Centurionwillplaceandpickupcoursedirectionalsignage,informational signage(caution,kmmarks,etc.),assistcyclistsneedinghelp,sweepcornersfreeofgravelanddebris,andpickupanyandalltrash droppedbytheparticipantsalongtheroute. TheCourseStaffmaintainsradiocommunicationswithCentralCommandtorelayimportantstatusinformationthroughoutthe duration.Additionally,thecoursestaffmaintainsapacevehiclebehindtheleadOPPvehicletomanagethecyclistsaswellasa followvehicletomarkthelastrider.SAG(SupportAndGear)vehicleswillalsobeoncoursetoofferarideforanycyclistwishingto abandontheraceandseekingasaferidetothevenue. CentralCommand&CommunicationsOverview Acentralcommandpostwillbesetuptohouseallrelevantcommunicationsinfrastructure.Typicallythisoccurswiththreeprimary groups,LawEnforcement,EmergencyServices,andEventStaff,eachworkingwiththeirrespectiveindividualsinthefieldand relayinginformationamongthegroupsforinformationalpurposesandinthecaseofacrisis.Ofcourse,eachOPPandEMSprovider willbeequippedwithradiocommunications,andeachCoursevehicleandstaffwillbetiedintoradiocommunicationsaswell. MedicalCareOverview Amedicaldirectorwillbesourcedtoprovideonsitemedicalsupportforminorneedsinandnearthevenuepreandpostrace. Typicalmedicalneedsservedbythemedicaldirectorwouldbescrapesandscratches,bumpsandbruises.Foroncoursemedical needs,existingEMSserviceswillbeutilizedforanyemergencieseitherthroughtheCentralCommandCenterorviaregular911.For minormedicalneeds(bumpsandbruises)notrequiringatransporttoamedicalfacility,contractedmedicalstaffwillbeavailableat feedzonelocations(andlikelyonboardmotorcycles)toserve. ThegoalistoutilizetheexistingEMSsystemsforseriousincidents,whilenotdrawingontheseservicesforlessseveremedical needs. SignPlan&PreeventNotificationOverview TheCourseStaffwillplaceanumberoftypesofsignspriortotheevent.First,preeventnotificationsignsareoftenplace1014 dayspriortheeventtoofferinformationtofrequentmotoristsandarearesidentsrelatedtotheanticipatedareasofslowdowns anddisruption.Thesepreeventnotificationsignsareplacedinhightrafficareasandprimaryintersectionsleadingintotheplanned routes.Thesesignsaretemporaryinnature,meettypicalDOTstandards,andareremovedimmediatelyfollowingtheevent. Inadditiontothepreeventnotificationsignsplacedinthearea,Centurionwillworkwithallavailablemeanstomakesurearea residentsandbusinessesareinformedofthecomingeventandcanmakeadjustmentsasnecessary.Optionsincludelocal/regional media,reverse911tohomesalongtheraceroute,townhallmeetings,neighborhoodnewsletters,preeventpostcards,and personalvisits. ThesecondtypeofsignsplacedbytheCourseStaffarecoursedirectionalsignage.Primarilyconsistingofrightturn,leftturn, straightarrows,kilometer/milemarkers,feedzoneapproaching,andcautionslowsignage. Thethirdtypeofsignsplacedonthecourseareforinformationalpurposes.Typicallythissignageisformotoristsandresidents leadingintothecourseordirectlyopposingtheroute.Thesesignsaremostly{/Ò·zš“BikeRaceint©šm©;­­|ror{CŒmm;©!w;7|to noteanareaofcautionformotorists. VolunteerOverview Inadditiontothecontractedtrafficsafetydepartments,emergencymanagementresources,varioussuppliersandservices providers,andpaideventstaff,theeventalsoreliesonhundredsofvolunteerstoaidtheparticipantsonraceday.Usingadetailed andpositionassignedstructure,groupsofvolunteerswillbemanagedbyVolunteerCaptains,andultimatelyCenturionstaff,in specificarea.Areasofvolunteerneedinclude,feedzones,coursemarshals,registrationassistants,startline/finishline,staging crew,andpacketstuffing,amongotherneeds. ItisintendedandtypicalforCenturiontoworkwithnumerouscommunitygroupsandnonprofitstosourcevolunteersfortheevent days.Inappreciationforthevolunteerworkandinsupportofcommunitycauses,Centurionmakesdonationsinproportiontothe volunteerhoursoffered. Page 64 of 210 9a) Page 65 of 210 9a) Page 66 of 210 9a) Adjusted C50k (avoiding gravel on Bass Lake, but using a section Line 8 from Horseshoe Valley Rd to Bass Lake is Gravel Gravel 8 line Adjusted C100k (avoiding gravel, same last half as C50k) 99.22km 7 line C100 joins C50 here (8 line and Old Barrie Rd), same all the way in Page 67 of 210 9a) Page 68 of 210 9a) Page 69 of 210 9a) Page 70 of 210 9a) Page 71 of 210 9a) Page 72 of 210 9a) Page 73 of 210 9a) Page 74 of 210 9a) Page 75 of 210 9a) Page 76 of 210 9a) Page 77 of 210 9a) Page 78 of 210 9a) Page 79 of 210 9a) Page 80 of 210 9a) Page 81 of 210 9a) Page 82 of 210 9a) Page 83 of 210 9a) Page 84 of 210 9a) Page 85 of 210 9a) Page 86 of 210 9a) Page 87 of 210 9a) Page 88 of 210 9a) Page 89 of 210 9a) Page 90 of 210 9a) Page 91 of 210 9a) Page 92 of 210 9a) Page 93 of 210 9a) Page 94 of 210 9a) Page 95 of 210 9a) Page 96 of 210 9a) Page 97 of 210 9a) Page 98 of 210 9a) Page 99 of 210 9a) Page 100 of 210 9a) Page 101 of 210 9a) Page 102 of 210 9a) Page 103 of 210 9a) Page 104 of 210 9a) Page 105 of 210 9a) Page 106 of 210 9a) Page 107 of 210 9a) Page 108 of 210 9a) Page 109 of 210 9a) Page 110 of 210 9a) Page 111 of 210 9a) Page 112 of 210 9a) Page 113 of 210 9a) Page 114 of 210 10a) Report No. CAO2012 Page 115 of 210 10a) Report No. CAO2012 Page 116 of 210 10a) Report No. CAO2012 Page 117 of 210 10a) Report No. CAO2012 Page 118 of 210 10a) Report No. CAO2012 Page 119 of 210 10a) Report No. CAO2012 Page 120 of 210 10a) Report No. CAO2012 Page 121 of 210 10a) Report No. CAO2012 Page 122 of 210 10b) Report No. DS2012008, Andria Leigh, Director of Deve... Page 123 of 210 10b) Report No. DS2012008, Andria Leigh, Director of Deve... Page 124 of 210 10b) Report No. DS2012008, Andria Leigh, Director of Deve... Page 125 of 210 10b) Report No. DS2012008, Andria Leigh, Director of Deve... Page 126 of 210 10b) Report No. DS2012008, Andria Leigh, Director of Deve... Page 127 of 210 10c) Report No. TES2012 Page 128 of 210 10c) Report No. TES2012 Page 129 of 210 10d) Report No. RC2012 Page 130 of 210 10d) Report No. RC2012 Page 131 of 210 10d) Report No. RC2012 Page 132 of 210 10d) Report No. RC2012 Page 133 of 210 10e) Recreation Technical Support Group Minutes – Thursday, January 2 g) Report No. RC2012-01, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Fees and Charges Review. Motion No. RTSG120126-8 Moved by Crawford, Seconded by Regelink. It is recommended by the Recreation Technical Support Group that 1. Report No. RC2012-01, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Fees and Charges received. 2. That the Recreation Technical Support Group supports the proposed fees outlined in Tables 4 and 6 of Report No. RC2012-01 for implementation effective April 15, 2012. 3. And That Report No. RC2012-01 be forwarded to Council with the recommendation from the Recreation Technical Support Group. Carried. 6.ROUNDTABLE DISCUSSION: The Committee noted the following items as items of interest: Mapping and website component for trails and tourist attractions; Fluent communication of recreation events; Expansion and advertisement of Keenagers recreation programs; Bus tours of historical sites; Expansion of the use of community halls to host recreation programs; Active transportation; Identifying cycling routes; Capitalizing on available grants; Review of the Strategic Facilities Plan. 45 Page of Page 134 of 210 10e) Page 135 of 210 10e) Page 136 of 210 10e) Page 137 of 210 10e) Page 138 of 210 10e) Page 139 of 210 10e) Shawn Binns, Director of Recreation and Community Ser... Page 140 of 210 10e) Shawn Binns, Director of Recreation and Community Ser... Page 141 of 210 10f) Event Summary ................................................................................................................... 2 Map the of proposed race ................................................................................................ 2 Insurance ......................................................................................................................... 3 Requests .............................................................................................................................. 3 Traffic markings .............................................................................................................. 3 Parking ............................................................................................................................ 3 Event Impact ....................................................................................................................... 3 Impact on the Township of Oro-Medonte ....................................................................... 3 Impact on Local Residents .............................................................................................. 3 Risk Management Measures ............................................................................................... 5 Race Facilities ................................................................................................................. 5 Race Course .................................................................................................................... 5 Race Officials .................................................................................................................. 6 Contact Details .................................................................................................................... 6 1 of 6 Page 142 of 210 10f) The CR-3 is the final race in the CANI Running Series. Runners can choose from three distances: ™ Marathon, 10km and 5km. 2011 was the inaugural year for the event and 209 runners competed. 2 of 6 Page 143 of 210 10f) 3 of 6 Page 144 of 210 10f) 4 of 6 Page 145 of 210 10f) 5 of 6 Page 146 of 210 10f) 6 of 6 Page 147 of 210 10g) Department/SectionPolicy # SubjectEnacted by Council: Motion # PURPOSE: To establish a Policy for the Township of Oro-Medonte that outlines the instances where Township employees will be indemnified for legal costs incurred in association with the execution of their duties for the Township. SCOPE: This policy applies only to members of the Township’s Senior Management Team, Deputy Fire Chief, Chief Building Official and Chief Municipal Law Enforcement Officer. POLICY: Upon completion of an internal investigation, the Township will indemnify members of the Senior Management Team, Deputy Fire Chief, Chief Building Official and Chief Municipal Law Enforcement Officer for reasonable legal costs as they are incurred defending himself/herself against an action concerning Criminal Code of Canada or the Ontario Provincial Offences Act charges in which the execution of his/her duties is an issue, provided he/she acted in good faith. The employee seeking indemnification shall advise the Township at the first reasonable opportunity and in any event, before counsel has been retained. The Township reserves the right to approve the choice of counsel, and reserves the right to assess legal fees as they are incurred. This indemnity for reasonable legal costs will be paid as the legal costs are incurred, provided that if the employee is found guilty of the charges alleged, or he/she is found to have acted in bad faith, he/she shall be required to repay the Township all amounts already paid for legal fees on his/her behalf. “Reasonable legal costs” shall be determined based on the account rendered by the Solicitor performing the work, subject to the approval of the Township Solicitor, or in the case of a disagreement, subject to an assessment by an Assessment Officer whose decision shall bind the parties. 12 Page of Page 148 of 210 10g) Any indemnification obligation under this policy is subject to a periodic review by the Township. In all cases, where the question of “actions made in good faith” are uncertain, the employee will receive the benefit of any uncertainty. This policy is to be read and applied subject to the terms and conditions of Township of Oro- Medonte By-Law # 2003-052. It shall be the responsibility of all employees in the Township of Oro-Medonte to ensure that they are aware of this policy by completing POL-HR-1.01 Form1. 22 Page of Page 149 of 210 10g) Page 150 of 210 10g) Page 151 of 210 10g) Page 152 of 210 10g) Page 153 of 210 12a) Page 154 of 210 12a) Page 155 of 210 12b) Chair: Walter Benotto Town of Shelburne Past Chair: Fred Nix Town of Mono Gail Ardiel Town of the Blue Mountains Nina Bifolchi Town of Wasaga Beach Mary Brett Township of Adjala-Tosorontio Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Ralph Hough Township of Oro-Medonte Brian Jackson City of Barrie Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood Bob Marrs Town of New Tecumseth Perry Ritchie Township of Springwater Paul McQueen Municipality of Grey Highlands Brent Preston Township of Clearview Michael Smith Township of Essa Percy Way Township of Amaranth Rick Webster Township of Springwater Darren White Township of Melancthon Keith White Township of Essa Daniel Davidson Town of Innisfil Alicia Savage Township of Clearview Vice Chair: Joan Sutherland Town of New Tecumseth George Watson Town of Wasaga Beach Wayne Wilson, CAO/Secretary-Treasurer Susan Richards, Director of Corporate Services Caleigh Clubine, Communications/PR Coordinator Chris Hibberd, Director of Planning Glenn Switzer, Director of Engineering and Technical Services Byron Wesson, Director of Land Operations and Stewardship Services Adam Scott, Manager L1, Lands, Operations and Forestry Laurie Barron, Executive Assistant Page 156 of 210 12b) ChairBenotto called the meeting to order at 9:00 a.m. MOVED BY: Bob Marrs SECONDED BY: Rob Keffer the agenda for the Board of Directors Meeting No. 16/11 dated 16 December, 2011 be adopted. Michael Smith, member representing the Township of Essa declared a pecuniary interest on item 6.2- Forestry Program – Purchase of tree seedlings as he has purchased trees through the program for the spring of 2012. He did not vote or participate in the discussion on this item. MOVED BY: Bob Marrs SECONDED BY: Rob Keffer the Minutes of the Board of Directors Meeting 15/11 dated 25 November, 2011 be approved. None noted. MOVED BY: Rob Keffer SECONDED BY: Bob Marrs the Barrie Welding and Machine (1974) Ltd. be authorized to construct a low impact hiking trail across a portion of NVCA property legally known as Concession 7, Part Lot 11 to 13 Springwater Township as part of the County of Simcoe’s Trail Network. Page 157 of 210 12b) MOVED BY: Rob Keffer SECONDED BY: Bob Marrs the NVCA purchase 135,000 tree seedlings for the 2012 planting season from Somerville Nurseries. The amount of the seedling purchase is not to exceed $90,000 (including HST). MOVED BY: Bob Marrs SECONDED BY: Mary Brett the Permits/Approvals issued by staff for the period, November 15, 2011 to December 6, 2011 be approved. MOVED BY: Mary Brett SECONDED BY: Rob Keffer the NVCA Board of Directors approve the proposed fee schedule effective December 16, 2011. MOVED BY: N. Bifolchi SECONDED BY: Gail Ardiel The Communications report for November, 2011 be received. MOVED BY: Mary Brett SECONDED BY: Bob Marrs The Board of Directors Regulations/Governance, FA-2 Policies and Procedure be received; and the amended FA-2 Policies and Procedures be brought back to the January 27/12 meeting of the Board of Directors for approval. Page 158 of 210 12b) MOVED BY: Kevin Lloyd SECONDED BY: Mike Edwards pursuant to the results of the RFP for Legal Services, the firm of Hill Hunter Losell Law Firm LLP, be retained for legal services for the NVCA from January 1, 2012 to December 31, 2015. (The Board of Directors did not request to go in camera) MOVED BY: Ralph Hough SECONDED BY: Kevin Lloyd to ensure the continued business of the Authority, the following long-term contracts be renewed effective January 1, 2012: 1.Lands & Operations Assistant: Jan. 1 – Dec 31, 2012, 1820 hrs. 2.Flood Forecast Data Technologist: Jan. 1 – Dec 31, 2012, 1820 hrs. 3.Environmental Education Program Coordinator: 1274 hrs. 4.Environmental Education Program Assistant (2) : 1092 hrs per contract MOVED BY: Ralph Hough SECONDD BY: Kevin Lloyd staff be authorized to pursue the acquisition of 10 acres being Concession 5 East Part Lot 17 Essa Township through donation by the estate of Ann Kostik; and NVCA legal costs of $2000 and ½ of the Eco Gift appraisal costs being $2000 be covered through combined Minesing Wetland and CA land management reserve fund. MOVED BY: Mike Edwards SECONDED BY: Kevin Lloyd The Chair be authorized to approve the Accounts Receivable as at 30 November, 2011 in the amount of $490,468.15 including Planning items of $417,625.50 Page 159 of 210 12b) MOVED BY: Earl Hawkins SECONDED BY: Darren White The Chair be authorized to approve disbursements as at November, 2011 in the sum of $252,312.98 including wages (net of withholdings) of $105,681.76 MOVED BY: Darren White SECONDED BY: Earl Hawkins The Combined Statement of Operations Program Summary as at 30 November, 2011 be received. MOVED BY: Earl Hawkins SECONDED BY: Darren White : the NVCA Auditor be directed to place 2011 surplus funds in the following reserves as specified: Planning Reserve, all planning program surplus New Lowell Reserve, all New Lowell CA program surplus Capital Reserve 50% of other surplus (non-Planning or New Lowell) Human Resources Reserve, 25% of other surplus Conservation Lands Reserve, 25% of other surplus; and the following Reserve funds be combined for financial reporting efficiency and clarification of use : the Operation Reserve and the Vehicle reserve funds the Minesing wetland reserve and the Conservation Lands Management and acquisition reserve funds MOVED BY: Percy Way SECONDED BY: Rick Webster The Board approves the 2012 NVCA Board of Directors Meeting Schedule as presented. Page 160 of 210 12b) MOVED BY: Rick Webster SECONDED BY: Percy Way the Conservation Ontario 2010 Statistical Survey Results be received for information. None noted (a)The Township of Amaranth dated Nov 21/11 re: Adaptation and Impacts Research Division of Environment Canada. (b)Hon. Michael Chong., MP, Wellington-Halton Hills to the Minister of the Environment dated Nov 23/11 re: Highland Companies proposed aggregate quarry. (c)Hon. David Tilson, MP, Dufferin-Caledon to NVCA Chair w. Benotto re: Highland Companies proposed aggregate quarry. (d)Township of Oro-Medonte dated Nov 24/11 re: appointment of Councillor Marty Lancaster as an alternate to the NVCA Board of Directors. (e)Conservation Ontario report dated Nov 24/11 re: Upper Great Lakes Study Adaptive Management Approach. MOVED BY: Ralph Hough SECONDED BY: Kevin Lloyd Correspondence not specifically dealt with be placed on file. BOARDOF DIRECTORS ANNUAL GENERAL MEETING – January 27/12 MOVED BY: Kevin Lloyd SECONDED BY: Mike Edwards this meeting adjourn at 101:05 a.m.to meet again at the call of the Chair. Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO/Secretary-Treasurer th Approved this 27 day of January, 2012 Page 161 of 210 12c) Page 162 of 210 12c) Page 163 of 210 12c) Page 164 of 210 12c) Page 165 of 210 12c) Page 166 of 210 12c) · · · · · Page 167 of 210 12c) · · Page 168 of 210 12d) Minutes of Sustainability Plan Steering Committee (SP... Page 169 of 210 12d) Minutes of Sustainability Plan Steering Committee (SP... Page 170 of 210 12d) Minutes of Sustainability Plan Steering Committee (SP... Page 171 of 210 12d) Minutes of Sustainability Plan Steering Committee (SP... Page 172 of 210 12e) Page 173 of 210 12e) Page 174 of 210 12e) Page 175 of 210 12e) Page 176 of 210 12f) Page 177 of 210 12f) Page 178 of 210 12g) Correspondence dated January 25, 2012 from Angela All... Page 179 of 210 12g) Correspondence dated January 25, 2012 from Angela All... Page 180 of 210 12g) Correspondence dated January 25, 2012 from Angela All... Page 181 of 210 12g) Correspondence dated January 25, 2012 from Angela All... Page 182 of 210 Correspondence received February 2, 2012 from Pitch Page 183 of 210 Correspondence received February 2, 2012 from Pitch Page 184 of 210 Correspondence received February 2, 2012 from Pitch Page 185 of 210 Correspondence received February 2, 2012 from Pitch Page 186 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 187 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 188 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 189 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 190 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 191 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 192 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 193 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 194 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 195 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 196 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 197 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 198 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 199 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 200 of 210 13a) Correspondence dated January 25, 2012 from Deborah Sh... Page 201 of 210 13b) Correspondence dated January 26, 2012 from Michael Dr... Page 202 of 210 13b) Correspondence dated January 26, 2012 from Michael Dr... Page 203 of 210 13c) Correspondence dated January 25, 2012 from Andrew Lot... From:AAED Program Mailbox [mailto:aeddprogram@@hsf.on.ca] Sent:WWednesday, January 255, 2012 5:002 PM To: Irwiin, Doug Subjectt: Ontario DDefibrillatorr Access Initiative (ODDAI) January5,2012 22 DearMayorHughes, OnJune3,2011,PremierDaltonnMcGuintyaannouncedttheGovernmmentofOntaa©zšx­ commitmmenttosavinngliveswithhAutomateddExternalDeefibrillators(AEDs)andaannouncedtthat $10millioonwillbeprrovidedtoplacethelifesavingdevicesinpublicclyfundedcommunityssport andrecreeationfacilittiesandschooolswithhigghrecreationnandsportuseacrossOOntario.A portionoofthefundinngwillalsobbesetasidettodevelopOO“·©zšx­firsstAEDregisttry.Thisregiistry willtrackkallofthepublicaccessunitsplaceddandwilllinnkdirectlyinntotheEmerrgencyMediical Services(EMS)syste. m Asaresuult,theHeartt&StrokeFooundationoofOntarioisleadingthisinitiative,caalledthe Onntario DefibrillaatorAccessInitiative(OODAI),andissettoopennthelargestapplicationprocessforAED grantfunndinginOntaa©zšx­historyy.TheaimooftheODAIistodistribuuteaminimuumof2,500 defibrillatorsandtrainaminimumof25,0000peopleacroossOntario,,whichwillssignificantlyadd tothecuurrentinventtoryofpublicaccessdeffibrillatorscuurrentlyinOOntario.Thisswillhaveaa significanntimpactonncardiacheaalthofallOnntarians. ThereareenofeesasssociatedwitththisinitiattiveandanAAEDwillcommeaspartoffacompletee package.Inaddition,,thepackageincludesthhefollowinggmaterialsaandservicesforeveryAEED thatisplaced: OOnesetofAddultelectroddepadsandonereplaceementset; OOnesetofPeediatric(infant/child)eleectrodepadss; OOneinstalledbatteryanddabackupbbattery, OOnedisplayccabinetandssignage; FreeCPRAEDDcertificatioonforatleasst10individuualsperdevvice(e.g.employees, frrequentfacilityusers); OOne Family&&C©z;“7­¾CCPRAnytime¾Kit toconttinuetraininngonCPRAED;and LiistingoftheAEDontheprovincialreegistry. Inadditioon,eachparrticipantreceeivespreferrredpricingoonanyrelateedAEDequipment(e.g. AEDs,pads,batterie);andaccestopreferedpricingnanyadditonalAEDCRcertifications ssssrrooiiPP purchaseedduringtheelengthoftheInitiativee. Page 204 of 210 13c) Correspondence dated January 25, 2012 from Andrew Lot... AsAEDscontinuetobecomeavaailableinavarietyofpubblicsettings,theyarequuicklybecomming thew­·“dardofcareexforownerssandoperattorsofpublicspaces.ThheGoodSammaritanAct (2001)prrotectspeopplewhovoluuntarilyofferrCPRorfirsttaidassistannceinan emergenncy.Additionnally,theChhaseMcEachhernAct(HeartDefibrillaatorCivilLiabilityAct,20006) protectsusersofAEDDsfromliabilityfordammagesthatmmayoccurandprotectstheownersaand occupiersofthebuildingswherAEDsareistalledfroliabilityfodamages.Ifyouhaveny eennmmrraa questionsaboutthisarea,weenncourageyouutoseekleggaladvice. Anonlineeapplicationnportalisnoowopen,andwillcloseby Friday,Feebruary24,2012,atnooon (12:00PMM).Itcanbeeaccessedatthefollowiingaddress: http://aedpprogram.hearrtandstroke.cca AbackgrounddocummentthatinccludesahelppfulQ&Aandfurtherinfformationonthe importannceofAEDscanbefoundhere:.Ihopeeyouwillconsiderthisaasan http:://bit.ly/wBhh85q excitingpportunitytomakethsepublicfcilitiesandchoolssafrandmoreresponsiveo ooeeaasseett theemerrgencyneedsofyourcommunity.SShouldyouhhaveanyqueestionsorreequirefurtheer information,pleaseccontactusatt:188828444188 Sincerelyy, AndrewLLotto Manage,Resuscitation rr HeartandStrokeFouundationofOntario CC:RRobinDunn DougIrwin Page 205 of 210 13d) Correspondence dated February 6, 2012 from The Friend... Page 206 of 210 13e) Correspondence dated February 6, 2012 from Mayor Gerr... From: Wendy Cousineau [mailto:wcousineau@penetanguishene.ca] Sent: Monday, February 06, 2012 9:53 PM To:harry.hughes@simcoe.ca Subject: On behalf of Mayor Gerry Marshall - You are invited to participate in the Penetanguishene Winterama Turkey Slide Politician Challenge Hello Harry The Town of Penetanguishene would like to invite our fellow muni TURKEY SLIDE POLITICIAN CHALLENGE at the 5th annual during the Penetanguishene Winterama. Once again the event will be held indoors and will i challenges. It is our hope that you will embrace this unique, fun and challenging event by encouraging two Saturday, February, representatives to attend on behalf of the Township of Oro-Medon 18th at 12:00 p.m. at the Penetanguishene Curling Club (8 Owen S . A light lunch will be served for participants following the event. REGISTER TODAY! Our office will contact each participant direct registration information and distribute the rules and regulation m’©­wŒŒ¸¦;“;·“mÒz­w;“;u- Mayor Gerry Marshall or Þ-šÒ­z“;Ò¸¦;“;·“mÒz­w;“;u- Wendy Cousineau Looking forward to seeing you at Winterama, Sincerely, Gerry Marshall Mayor, Town of Penetanguishene Page 207 of 210 13f) Correspondence dated February 5, 2012 from Judith Bai... From: scoop.photos@rogers.com Sent: Sunday, February 05, 2012 6:56 PM To: Hughes, Harry Subject: Invitation to Mayor and Council - Black History Celebration Contact: All members of Council The City of Vaughan is presenting TACCA's video at their Black history Month event. Mayor and Councillors are invited to the airing of the video recoded when the Thornhill African Caribbean Canadian Association visited the Oro African Church and the Shanty Bay Mud Church last summer. We would be honoured to have the Mayor or a representative address the audience regarding the visit and the importance of the Oro Church to Ontario's Black history. The event is Sunday, February 19 from 4-6 pm, sponsored by the City of Vaughan. It is being held at the Vaughan City Hall, level 100, 2141 Major Mackenzie Drive, Maple. Please RSVP Judith Name: Judith Baird E-mail Address: scoop.photos@rogers.com Phone Number: 905-886-9911 Page 208 of 210 15a) Being a ByLaw to Amend Bylaw No. 2004028, Being a ... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-017 Being a By-Law to Amend By-law No. 2004-028, Being a By-Law To Authorize a Decrease in the Speed Limit on Certain Roads Within the Township of Oro-Medonte WHEREAS the Highway Traffic Act, R.S.O., 1990, Chapter H.8, as amended, Section 128(2), authorizes the Council of a municipality to pass By-laws to prescribe a lower rate of speed for motor vehicles on a highway or portion of highway under its jurisdiction; AND WHEREAS it is deemed necessary and expedient that the speed limit for motor vehicles on certain portions of highways under the jurisdiction of the Township of Oro- Medonte be decreased; th AND WHEREAS the Council of The Township of Oro-Medonte did, on the 16 day of June, 2004 enact By-law No. 2004-028 to decrease the speed limit on certain roads within the Township of Oro-Medonte; AND WHEREAS, pursuant to Motion No. C110928-23, Council has deemed it expedient that the speed limit on Woodland Drive be reduced to 50 km/h; NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: THAT 1. Schedule “B” (50 km/hr) of By-law No. 2004-028 be amended to ad follows: Name of Highway From To Woodland Drive Memorial Avenue John Moon Road THAT 2. Schedule “C” (60 km/hr) of By-law No. 2004-028 be amended by removing as follows: Name of Highway From To Woodland Drive Memorial Avenue John Moon Road THAT 3.this By-law shall come into force and take effect on its final passing thereof. TH BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 8 DAY OF FEBRUARY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ____________________________ Mayor, H.S. Hughes ____________________________ Clerk, J. Douglas Irwin Page 209 of 210 18a) Being a By THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-014 Being a By-Law to Confirm the Proceedings of the Council Meeting Wednesday, February 8, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exerc unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 8, 2012, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the sa obtain approvals where required and to execute all documents as necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor and Clerk are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect o thereof. TH BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 8 DAY OF FEBRUARY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 210 of 210