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02 01 2012 Council AgendaTHE TOWNSHIP OF OROMEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS February 1, 2012  1:30 p.m. Closed Session 2:00 p.m. Open Session  Page 1.CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2.ADOPTION OF AGENDA: a)Motion to Adopt the Agenda. 3.DISCLOSURE OF PECUNIARY INTEREST: 4.CLOSED SESSION ITEMS: a)Motion to go In Closed Session. b)Motion to Rise and Report. (CAO Performance Management). [Addenda] 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6.MINUTES OF COUNCIL AND COMMITTEES: 4-20 a) 21-23 b) 24-27 28-32 d) 7.RECOGNITION OF ACHIEVEMENTS: 8.PUBLIC MEETINGS: 9.DEPUTATIONS: Page 1 of 204 - Page 10.REPORTS OF MUNICIPAL OFFICERS: 33-37 a)Report No. CS 201203, Doug Irwin, Director of Corporate Services/Clerk Law No. 2011093Law– 38-42 b)Report No. CS 201204, Doug Irwin, Director of Corporate Services/Clerk Law No. 2011093Law– 1105729 Ontario Inc. (Classic Towing and Storage).   43-46 Report No. CS 201205, Doug Irwin, Director of Corporate Services/Clerk Law No. 2011093Law– ’s Ltd. 47-49 d) 50-52 e) 53-58 59-61 g) 62-186 & Subsidy Requests Budget Allocation. 11.REPORTS OF MEMBERS OF COUNCIL: 12.CONSENT AGENDA: a) 187-189 b) meeting held on December 14, 2011. 190-191 Correspondence dated January 24, 2012 from Marika Hill, Grow Str Administrator, Girl Guides of Canada, re: Request to Proclaim th February 19 to 26, 2012 GuideScout Week. Staff Recommendation: Receive, Proclaim and Post on Township's W 192-193 d) Shed and Barn Parties.   13.COMMUNICATIONS: 194 a)Correspondence received January 25, 2012 from Andrea Walli, re: 715 Line 13 North. Page 2 of 204 - Page 13.COMMUNICATIONS: 195-198 b)Correspondence dated January 16, 2012 from Paul Grenier, OSUM Chairman, re: 2012 OSUM Conference and Trade Show  4, 2012, 199 Chamber Connections, January 2012 Edition, Orillia Chamber of Co 200-201 d) re: Request for Easement/Right of Way from Lakeshore Road to Lot 71. 14.NOTICE OF MOTIONS: 15.BY-LAWS: 202-203 a)Law No. 2012012A Bylaw No. 2008006, A By to Provide a Schedule of Retention Periods for the 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18.CONFIRMATION BY-LAW: 204 a)Law No. 2012013Being a ByLaw to Confirm the Proceedings of the 2012. 19.ADJOURNMENT: a) Page 3 of 204 6a) THE TOOWNSHIPOF ORO-MMEDONTE REGGULAR COOUNCIL MEEETING CouncilChamberss Wednessday, Januuary 25, 2012TIMME: 6:05 p..m. 2010 - 22014 COUNNCIL Presentt: Mayor H.S. Hughes DeputyMMayor Ralphh Hough Councillr Mel Coutnche oaa Councillr Kelly Mee oyyr Councillr Marty Lacaste onnr Councillor John Crawwford Councillor Dwight Evvans Staff Prresent: Robin Duunn, Chief AAdministratiive Officer; Paul Graveelle, Directoor of Finance/TTreasurer/DDeputy CAOO; Doug Irwwin, Director of Corporrate ServicesClerk; Jerr Ball, Director of Trasportationand //yycnn Environental Servces; Hugh Murray, Dputy Fire hief; Dona mmiieeCCnn Hewitt, Director of orporate & Strategic Initiatives;ndria Leigh, CC&AA Directoroof Developmment Servicces; Curtis Shelswell,Chief Municipal Law Enfoorcement Officer; Tamaara Obee, Manager,HHealth & Safety, Human Resoources. Also Present: James Hoolland, Melaanie Mooree, Ann Budgge, Robin MMaclennan, Ian Crichton,Doreen Cichton, God & Sue Roehne, Seila Craig, Ann rrrrRrhh Truyens,Garth Daniels, Jack edmond,arcia Remond, Luke RRMMdd Raftis, Sidd Catalano, Stephen MMazur 1.CALL TO ORDER - PRIVAATE PRAYYER/MOMEENT OF REEFLECTIONN: Mayor.S. Hughe assumed the Chair nd called he meetin to order fllowed by a HHssaattggoo privaterayer/moent of reflction. ppmmee 117 Pageoof Page 4 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. 2.ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C120125-1 Moved by Evans, Seconded by Crawford Be it resolved that the provision of Procedural By-Law No. 2011-011 be waived to permit the addition of an item during the adoption of the agenda. Carried. Motion No. C120125-2 Moved by Coutanche, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, January 25, 2012 be received and adopted as amended to add: 11a) Mayor H.S. Hughes, re: Oro-Medonte Representation at Nottawasaga Valley Conservation Authority. Carried. 3.DISCLOSURE OF PECUNIARY INTEREST: None declared. 4.CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C120125-3 Moved by Evans, Seconded by Crawford Be it resolved that we do now go in Closed Session at 6:07 p.m. to discuss • personal matter affecting an identifiable individual; • litigation affecting the municipality. Carried. 217 Page of Page 5 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. b) Motion to Rise and Report. Motion No. C120125-4 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now Rise at 7:07 p.m. and Report on the Closed Session Items: 4c) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update). 4d) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Hearing – By-law 2011-164). 4e) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (UCCI Baywinds). 4f) Andria Leigh, Director of Development Services, re: Litigation (Amendment 1 (2012) to the Growth Plan Amendment). Carried. c) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C120125-5 Moved by Crawford, Seconded by Lancaster Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update-Corporate Services) be received. Carried. Motion No. C120125-6 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential correspondence dated January 18, 2012 and presented by Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update - Transportation and Environmental Services - Henderson) be received with regret and best wishes. Carried. 317 Page of Page 6 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. Motion No. C120125-7 Moved by Meyer, Seconded by Coutanche Be it resolved that the confidential correspondence dated January 17, 2012 and presented by Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update-Grievance 2011-009) be received. Carried. Motion No. C120125-8 Moved by Crawford, Seconded Evans Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update – Fire & Emergency Services) be received. Carried. d) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Hearing – By-law 2011-164). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services. Motion No. C120125-9 Moved by Evans, Seconded by Crawford Be it resolved 1. That Confidential Report No. DS2012-004, Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Hearing – By-law 2011-164) be received and adopted. 2. That the confidential correspondence dated January 25, 2012, re: OMB Hearing – By-law 2011-164 be received. 3. That Planning Division staff and the Township Solicitor appear on behalf of the Township at the Ontario Municipal Board hearing to defend the decision of Council. 4. And That the Ontario Municipal Board be advised of Council's decision under the Director of Development Services' signature. Carried. 417 Page of Page 7 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. e) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (UCCI Baywinds). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services. Motion No. C120125-10 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential correspondence dated January 17, 2012, Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (UCCI Baywinds) be received. 2. And That the Director of Development Services advise the applicant accordingly. Carried. f) Andria Leigh, Director of Development Services, re: Litigation (Amendment 1 (2012) to the Growth Plan Amendment). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services. Motion No. C120125-11 Moved by Crawford, Seconded by Evans Be it resolved 1. That the confidential verbal information presented by Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Amendment 1 (2012) to the Growth Plan Amendment) be received. 2. And That staff proceed accordingly. Carried. 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 517 Page of Page 8 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. 6.MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, January 11, 2012. Motion No. C120125-12 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 11, 2012, be adopted as amended to replace "Ministry of Economic Development & Innovation" with "Ministry of Infrastructure" in Motion No. C120111-33. Carried. b) Minutes of Special Council meeting held on Monday, January 16, 2012. Motion No. C120125-13 Moved by Lancaster, Seconded by Evans Be it resolved that the draft minutes of the Special Council meeting held on Monday, January 16, 2012, be adopted as printed and circulated. Carried. 7.RECOGNITION OF ACHIEVEMENTS: a) Erin Briggs, Reserve Champion Senior Showperson in the 2011 National Junior Beef Heifer Show. Mayor H.S. Hughes and Councillor Crawford, on behalf of Council, presented Erin Briggs with a certificate. 8.PUBLIC MEETINGS: None. 617 Page of Page 9 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. 9.DEPUTATIONS: a) Luke Raftis, Sustainability Coordinator, Severn Sound Environmental Association re: Mandate and Severn Sound Sustainability Plan. Motion No. C120125-14 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated January 13, 2012 and PowerPoint Presentation dated January 25, 2012 presented by Luke Raftis, Sustainability Coordinator, Sustainable Severn Sound, re: Mandate and Severn Sound Sustainability Plan be received. Carried. b) Sid Catalano and Stephen Mazur, re: Pattison Outdoor Advertising. Motion No. C120125-15 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the information and video presented by Sid Catalano and Stephen Mazur, re: Pattison Outdoor Advertising be received. 2. And That the Clerk bring forward the appropriate By-Law to permit the use of digital billboards within the Township or Oro-Medonte, subject to specific provisions. Carried. 10.REPORTS OF MUNICIPAL OFFICERS: a) Report No. FI 2012-02, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO re: Statement of Accounts - December 31, 2011. Motion No. C120125-16 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. FI 2012-02, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts - December 31, 2011 be received. 2. And That the accounts for the month of December 2011 totalling $ 5,858,907.01 are received. Carried. 717 Page of Page 10 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. b) Doug Irwin, Director of Corporate Services/Clerk re: Request commencement hour of the February 1, 2012 Council meeting and to Council meeting. Motion No. C120125-17 Moved by Crawford, Seconded by Lancaster Whereas it is deemed necessary to reschedule the commencement ho 2012 Council meeting. And Whereas an OMB Hearing is being held from Monday, April 30, May 2, 2012 inclusive in the Council Chambers. And Whereas the Township or Oro-Medonte Council Meeting of May 2 to commence the Open Session at 10:00 a.m. in accordance with Pr 2011-011. And Whereas Council deems it appropriate to cancel the May 2, 20 Now Therefore be it resolved that the February 1, 2012 Council meeting commencement hour be rescheduled to 2:00 p.m. - Open Session and that the May 2, 2012 Council meeting be cancelled. And That notice of the rescheduling of the February 1, 2012 Coun commencement hour and the cancellation of the May 2, 2012 Counci accordance with Section 3.2 i) of Procedural By-Law No. 2011-011 Carried. c) Report No. HR 2012-001, Tamara Obee, Manager Health & Safety, Health & Safety - 2011 Year in Review & 2012 Policy Review [to b meeting]. Motion No. C120125-18 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. HR 2012-001,Tamara Obee, Manager Health & Sa Resources, re: Health & Safety - 2011 Year in Review & 2012 Poli received and adopted. 2. That Policy POL-HS-2-01-01 as amended be enacted effective F 3. That the Mayor, CAO and members of the Senior Management Team sign the 2012 Corporate Health & Safety Policy Statement which shall be posted in the Township. 4. And That Council and all Staff continue to consider Health & Corporate priority. Carried. 817 Page of Page 11 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. d) Report No. DS 2012-003, Andria Leigh, Director of Development Official Plan and Zoning By-law Amendment Applications: 2011-OPA-03 & 2011-ZBA-15 400 Bowling Limited/Allan Goulding in Trust, Part of Lot 21, Concession 8, 3017 Highway 11 (Oro) Township of Oro-Medonte [Refer to Items 15c) and d)]. Motion No. C120125-19 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. DS 2012-003, Andria Leigh, Director of Devel Official Plan and Zoning By-law Amendment Applications 2011-OPA-03 and 2011-ZBA- 15 for 400 Bowling Limited and Allan Goulding in Trust, Part of Lot 21, Concession 8, (Oro), municipally known as 3017 Highway 11, Township of Oro-Med and adopted. 2. That Official Plan and Zoning By-law Amendment Applications 2011-OPA-01 and 2011- ZBA-01, Part of Lot 21, Concession 8, (Oro), Township of Oro-Medonte that would serve to redesignate the subject lands from “Highway 11 Special Policy Commercial” on Schedule E of the Official Plan, and to rezone lands from General Commercial (GC-32) Exception Zone to General Commercial Exception (GC*211) Zone on Schedule A10 of Zoning By-law 97-95 be approved. 3. That the Zoning By-law be subject to a Holding (H) Zone, removal of which shall only be done after an appropriate Site Plan Agreement has been entered i 4. That the appropriate by-laws be brought forward for Council’s consideration. 5. And That the applicant be advised of Council's decision unde Development Services' signature. Carried. e) Report No. DS2012-005, Andria Leigh, Director of Development Valley Lands – Landscapes Phase 2 A Plan 51M-981- Substantial Co Acceptance (Municipal Underground Services) & Removal of Holding Items 15e) and f)]. Motion No. C120125-20 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS2012-005, Andria Leigh, Director of Develo Horseshoe Valley Lands – Landscapes Phase 2 A Plan 51M-981- Subs Completion and Acceptance (Municipal Underground Services) & Rem Provision be received and adopted. 2. That the Township issue the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Landscapes Drive Phase 2A f Lands Limited dated January 19, 2012, Registered Plan 51M-981. 3. That the appropriate by-laws be brought forward for Council’s consideration. 4. And That the applicant be advised of Council's decision unde Development Services' signature. Carried. 917 Page of Page 12 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. f) Report No. DS2012-006, Andria Leigh, Director of Development Services, re: Proposed Zoning By-law Amendment Application 2011-ZBA-20 (Langman), Concession 13, East Part of Lot 6, RP 51R-8715, 1792 Line 13 North; and Concession 13, East Part of Lot 6, 1808 Line 13 North (Oro), Township of Oro-Medonte [Refer to Item 15b)]. Motion No. C120125-21 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report DS 2012-006, Andria Leigh, Director of Development Services, re: Proposed Zoning By-law Amendment Application 2011-ZBA-20 (Langman), Concession 13, East Part of Lot 6, RP 51R-8715, 1792 Line 13 North; and Concession 13, East Part of Lot 6, 1808 Line 13 North (Oro), Township of Oro- Medonte be received and adopted. 2. That Zoning By-law Amendment Application 2011-ZBA-20 for Langman, Concession 13, East Part of Lot 6, RP 51R-8715, 1792 Line 13 North (Oro), on Schedule A18 from the Agricultural/Rural Zone to an Agricultural/Rural Exception 209 (A/RU*209) Zone; and Concession 13, East Part of Lot 6, 1808 Line 13 North (Oro), on Schedule A18, from the Rural Residential Two (RUR2) Zone to a Rural Residential Two Exception 210 (RUR2*210) Zone, respectively, be approved. 3. That the appropriate by-law be brought forward for Council’s consideration. 4. And That the applicant be advised of Council's decision under the Director of Development Services' signature. Carried. g) Hugh Murray, Deputy Fire Chief, re: Annual Emergency Management Program Statement of Completion [to be distributed at the meeting]. Motion No. C120125-22 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the information presented by Hugh Murray, Deputy Fire Chief, re: Annual Emergency Management Program Statement of Completion be received. 2. And That the Deputy Fire Chief advise Emergency Management Ontario accordingly. Carried. 1017 Page of Page 13 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. h) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: 2012 Budget Adjustments to January 16, 2012. Motion No. C120125-23 Moved by Crawford, Seconded by Evans Be it resolved that the correspondence presented by Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: 2012 Budget Adjustments to January 16, 2012 be received. Carried. i) 2012 Transportation and Environmental Services Construction & Paving Program. Motion No. C120125-24 Moved by Meyer, Seconded by Coutanche Be it resolved that the following roads be identified as the 2012 Transportation Construction Projects: Road Construction — Resurfacing — Paving Projects 1. Taper Lane — Line 7 North 2. Warminster Side Road, Line 11 North Intersection 3. Diamond Valley Drive - water treatment plant to Line 7 North Road Re-Construction — Projects 4. Line 8 North, Warminster Side Road to Mt. St. Louis Rd. 5. Anderson Line, North of Highway 12 (.7 km) 6. Line 8 North, Bass Lake S.R. to County Road 22 7. Line 7 North, from Railroad to Ingram Road 8. 6th Line Deviation Road 9. Road Re-Surfacing - Slurry Seal 10. Line 6 North, North of Mt. St. Louis Road 11. Line 7 North, Highway 11 to Old Barrie Road And Further That, should available funds exist, the Director of Transportation and Environmental Services be authorized to proceed with the provisional items being 1. Line 11 South, Mill Street to Lake (pulverize and re-pave) 2. Line 13 South, Highway 11 to Lakeshore (pulverize and re-construct) Carried. 1117 Page of Page 14 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. 11.REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Oro-Medonte Representation at the Nottawasaga Valley Conservation Authority. Motion No. C120125-25 Moved by Hough, Seconded by Coutanche Be it resolved that the verbal information presented by Mayor H.S. Hughes re: Oro- Medonte Representation at Nottawasaga Valley Conservation Authority be received. And Whereas the Council of the Township of Oro-Medonte does now deem it appropriate to appoint a second representative to the Nottawasaga Valley Conservation Authority effective immediately. Now Therefore Council of the Township of Oro-Medonte does appoint Councillor Crawford as a second representative to the Nottawasaga Valley Conservation Authority effective immediately. And That the Nottawasaga Valley Conservation Authority be advised immediately of Council’s decision under the Director of Corporate Services/Clerk’s signature. Carried. 1217 Page of Page 15 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. 12.CONSENT AGENDA: a) Announcements of Interest to the Public: 1. Tree Seedling Distribution Program, Severn Sound Environmental Association, Township of Oro-Medonte, North Simcoe Stewardship, Order Deadline, January 27, 2012. b) Correspondence dated November 18, 2011 from Heather Crew, Manager, Professional Development and Training, Ontario Good Roads Association, re: 2011 Volunteer Instructor Training Credits. Staff Recommendation: Receive. Motion No. C120125-26 Moved by Lancaster, Seconded by Evans Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Tree Seedling Distribution Program, Severn Sound Environmental Association, Township of Oro-Medonte, North Simcoe Stewardship, Order Deadline, January 27, 2012. b) Correspondence dated November 18, 2011 from Heather Crew, Manager, Professional Development and Training, Ontario Good Roads Association, re: 2011 Volunteer Instructor Training Credits. Received. Carried. 13.COMMUNICATIONS: a) Correspondence dated January 6, 2012 from Ann Budge re: Road Cycling. Motion No. C120125-27 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated January 6, 2012 from Ann Budge re: Road Cycling be received. Carried. 1317 Page of Page 16 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. b) Correspondence dated January 3, 2012 from Cameron Sellers, Innovative Planning Solutions re: Vehicle Restriction Bollard Move Request, Line 1 South, Township of Oro- Medonte, County of Simcoe. Motion No. C120125-28 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated January 3, 2012 from Cameron Sellers, Innovative Planning Solutions re: Vehicle Restriction Bollard Move Request, Line 1 South, Township of Oro-Medonte, County of Simcoe be received. 2. That the request to relocate the bollards to 34 metres south of the edge of the pavement on Ridge Road West be approved. 3. That the Clerk bring forward the appropriate By-Law for Council's consideration. 4. That the applicant be responsible for all costs associated with the registration of the By-Law on title and the relocation of the bollards. 5. And That the applicant be advised of Council's decision under the Director of Transportation and Environmental Services' signature. Carried. 14.NOTICE OF MOTIONS: None. 15.BY-LAWS: a) By-Law No. 2012-005 A By-Law to Permanently Close and Sell Part South ½ Lot 10, Concession 9 (Oro); Part Road Allowance Between Lots 10 and 11, Concession 9, (Oro), Parts 3 and 5, 51R-10064, Township of Oro-Medonte, County of Simcoe. b) By-Law No. 2012-007 A By-law to amend the zoning provisions On lands described as follows: Concession 13, East Part of Lot 6, RP 51R-8715, 1792 Line 13 North; and Concession 13, East Part of Lot 6, 1808 Line 13 North Township of Oro-Medonte, County of Simcoe, Roll # 4346-010-005-17800 and 4346-010-005-17700. c) By-Law No. 2012-008 A By-law to Adopt An Amendment to the Official Plan of the Township of Oro-Medonte OPA No. 31 (400 Bowling Limited/Allan Goulding in Trust). 1417 Page of Page 17 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. d) By-Law No. 2012-009 A By-law to amend the zoning provisions On lands described as follows: Part of Lot 21, Concession 8, 3017 Highway 11 (Oro) Township of Oro-Medonte, County of Simcoe, Roll # 434601000905600. e) By-Law No. 2012-010 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Horseshoe Valley Lands Limited, Plan 51M-981. f) By-Law No. 2012-011 A By-law to Remove a Holding Provision on lands described as follows: Part of Lot 3, Concession 4, Geographic Township of Oro, Township of Oro-Medonte, County of Simcoe, S/T Easement over Part 1, Plan 51R-32020 as set out in LT522875 over the whole of Blocks 17 and 18 and Part of Landscape Drive; S/T Easement over Part 2, Plan 51R-31902 as set out in SC108651 over Part Lot 9, Part Blocks 21 and 22 and Part of Landscape Drive, Being Part of PIN # 74055-0123 (LT), (known as the Horseshoe Valley Lands –Landscapes Phase 2 Subdivision), Registered Plan 51M-981, Township of Oro- Medonte, County of Simcoe. Motion No. C120125-29 Moved by Meyer, Seconded by Coutanche Be it resolved that the following by-laws: a) By-Law No. 2012-005 A By-Law to Permanently Close and Sell Part South ½ Lot 10, Concession 9 (Oro); Part Road Allowance Between Lots 10 and 11, Concession 9, (Oro), Parts 3 and 5, 51R-10064 (PIN 58540-0016 (LT)), Township of Oro- Medonte, County of Simcoe. b) By-Law No. 2012-007 A By-law to amend the zoning provisions On lands described as follows: Concession 13, East Part of Lot 6, RP 51R-8715, 1792 Line 13 North; and Concession 13, East Part of Lot 6, 1808 Line 13 North, Township of Oro- Medonte, County of Simcoe, Roll # 4346-010-005-17800 and 4346-010-005-17700. c) By-Law No. 2012-008 An Amendment to the Official Plan of the Township of Oro- Medonte OPA No. 31 (400 Bowling Limited/Allan Goulding in Trust). d) By-Law No. 2012-009 A By-law to amend the zoning provisions On lands described as follows: Part of Lot 21, Concession 8, 3017 Highway 11, (Oro), Township of Oro- Medonte, County of Simcoe, Roll # 434601000905600. 1517 Page of Page 18 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. e) By-Law No. 2012-010 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Municipal Underground Services) for Horseshoe Valley Lands Limited, Plan 51M-981. f) By-Law No. 2012-011 A By-law to Remove a Holding Provision on lands described as follows: Part of Lot 3, Concession 4, Geographic Township of Oro, Township of Oro-Medonte, County of Simcoe, S/T Easement over Part 1, Plan 51R-32020 as set out in LT522875 over the whole of Blocks 17 and 18 and Part of Landscape Drive; S/T Easement over Part 2, Plan 51R-31902 as set out in SC108651 over Part Lot 9, Part Blocks 21 and 22 and Part of Landscape Drive, Being Part of PIN # 74055-0123 (LT), (known as the Horseshoe Valley Lands –Landscapes Phase 2 Subdivision), Registered Plan 51M-981, Township of Oro-Medonte, County of Simcoe. be read a first, second and third time, passed, be engrossed by sealed by the Mayor. Carried. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18.CONFIRMATION BY-LAW: a) By-Law No. 2012-006 Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, January 25, 2012. Motion No. C120125-30 Moved by Crawford, Seconded by Lancaster Be it resolved that By-Law No. 2012-006, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 25, 2012 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 1617 Page of Page 19 of 204 6a) Council Meeting Minutes – Wednesday, January 25, 2012. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C120125-31 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now adjourn at 8:48 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 1717 Page of Page 20 of 204 6b) THE TOOWNSHIPOF ORO-MMEDONTE COMITTEEF ADJUSMENT MMOOTT SPCIAL METING MIUTES EEEENN CouncilChamberss Thursdaay, Januarry 26, 201210:02 a..m. Presen: tt Larry Tuling, Chailln Johnson pprAaa Bruce Cappell Ro Hastings hhyy Scott Mapherson cc Staff present: Alan Wiebbe, Secretaary Treasurrer/Intermeddiate Plannner Marie Brisssette, Depputy Secretaary Treasurer/Committtee Coordinator 1.OPNING OF EETING: EEMM Larry Tuupling assummed the Chhair and called the meeeting to ordder. 2.ADOOPTION OFF THE AGEENDA: a) Moton to Adot the Agenda. ipp MotionNo. SCA10126-1 22 Movedbby Chappell, Seconded by Hastinngs It is recmmendedthat the aenda for te Special eeting of the Commttee of Adjstment of oogghhMMiiuu Thursdy, January 26, 2012 e received and adoped. aabbtt Carried. 3.DISCCLOSURE OF PECUNNIARY INTEREST: None. 4.ADPTION O MINUTE: OOFFSS None. Page 21 of 204 6b) Special Meeting of Committee of Adjustment Minutes – January 26, 5.PUBLIC MEETINGS: a) 2012-A-01 - Horseshoe Valley Lands Limited, Concession 4, Part of Lots 3 and 4, Request for relief from the number of model home for the sale of dwelling units located on lands within the limits of the Township. Jim Cooper, applicant, was present. Motion No. SCA120126-2 Moved by Macpherson, Seconded by Hastings It is recommended that the Committee of Adjustment approves Variance Application 2012-A- 01, specifically, to permit the construction of two model homes on separate Lots within a proposed plan of subdivision, subject to the following conditions: 1. That the second model home be built on proposed Lot 14, as per Schedule 2 to this Notice of Decision. 2. That the setbacks for the model homes be in conformity with the Residential One Zone with Exception 140 (R1*140), in Zoning By-Law 97-95, as amended. 3. That all other forms of development associated with the model homes be in conformity with the applicable Zoning By-Law 97-95, as amended. 4. That, prior to the issuance of any building permit(s) for the construction of a dwelling and/or model home within the subject lands, the applicant complete the construction of the road and installation of the water main within the subject lands, to municipal standards to the satisfaction of the Director of Transportation and Environmental Services. 5. And That the appropriate zoning certificate(s) and building permit(s) be obtained from the Township only after the Committee’s decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. 23 Page of Page 22 of 204 6b) Special Meeting of Committee of Adjustment Minutes – January 26, 6.NEW BUSINESS: None. 7.NOTICE OF MOTION: None. 8.NEXT MEETING DATE: Thursday, February 16, 2012 at 10:00 a.m. 9.ADJOURNMENT: a) Motion to Adjourn. Motion No. SCA120126-3 Moved by Johnson, Seconded by Chappell It is recommended that we do now adjourn at 10:23 a.m. Carried. Larry Tupling, Chair Alan Wiebe, Secretary Treasurer 33 Page of Page 23 of 204 6c) Minutes of Accessibility Advisory Committee meeting he... THE TOOWNSHIPOF ORO-MMEDONTE CCESSIBILITYVISORYOMMITTE AIADDCCEE MEETIN MINUTE GGSS CouncilChamberss Thursdaay, Januarry 26, 2012Timme: 1:02 p..m. 2010 - 214 COUNIL 00CC Presentt: Councillor Lancastter, Chair Andreww Brierley RandyHHazlett Glen Taaber Staff Prresent:Donnaewitt, Dirctor of Coporate an Strategic Initiatives HHeerrdd Marie rissette, Cmmitteeoordinato BBooCCr Also Present: None. 1.ADOOPTION OFF AGENDA a) Moton to Adot the Agenda. ipp MotionNo. AAC10126-1 22 Movedbby Brierley, Secondedby Hazlett It is recmmendedthat the aenda for te Accessiility Advisry Commitee meetin of oogghhbboottgg Thursdy, January 26, 2012 e received and adoped. aabbtt Caried. rr 2.DISCCLOSURE OF PECUNNIARY INTEREST None deeclared. 114 Page of Page 24 of 204 6c) Minutes of Accessibility Advisory Committee meeting he... Accessibility Advisory Committee Minutes – Thursday, January 26, 3.ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of Accessibility Advisory Committee meeting held on Thursday, November 24, 2011. Motion No. AAC120126-2 Moved by Taber, Seconded by Brierley It is recommended that the minutes of the Accessibility Advisory Committee meeting of Thursday, November 24, 2011 be adopted as printed and circulated. Carried. 4.PRESENTATIONS: None. 5.COMMUNICATIONS: None. 6. ROUND TABLE DISCUSSION: **The Committee noted items of discussion. a) Facility Accessibility Audit Checklist. Motion No. AAC120126-3 Moved by Hazlett, Seconded by Taber It is recommended that the Accessibility Advisory Committee review and draft a Facility Accessibility Audit Checklist for further discussion at a future meeting. Carried. 24 Page of Page 25 of 204 6c) Minutes of Accessibility Advisory Committee meeting he... Accessibility Advisory Committee Minutes – Thursday, January 26, b) Customer Service Survey, re: Use of Township Facilities and Barriers. Motion No. AAC120126-4 Moved by Brierley, Seconded by Taber It is recommended that the Accessibility Advisory Committee draft a work plan for a potential Customer Service Survey, re: Use of Township Facilities and Barriers, for further discussion at a future meeting. Carried. c) Residential Barriers. Motion No. AAC120126-5 Moved by Hazlett, Seconded by Taber It is recommended that the information presented by Andrew Brierley, re: Residential Barriers not addressed in the Ontario Building Code, and the verbal information presented by Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Built Environment Standard, be received. Carried. d) Township’s Website. Motion No. AAC120126-6 Moved by Brierley, Seconded by Taber It is recommended that the Accessibility Advisory Committee compile a list of various websites that can assist persons with disabilities, to be brought for the Township’s consideration as links on the Township’s website. Carried 34 Page of Page 26 of 204 6c) Minutes of Accessibility Advisory Committee meeting he... Accessibility Advisory Committee Minutes – Thursday, January 26, 7.NEXT MEETING DATE Thursday, March 29, 2012 at 1:00 p.m. 8.ADJOURNMENT a) Motion to Adjourn. Motion No. ACC120126-7 Moved by Hazlett, Seconded by Taber It is recommended that we do now adjourn at 2:17 p.m. Carried. Councillor Lancaster, Chair Marie Brissette, Committee Coordinat 44 Page of Page 27 of 204 6d) THE TWNSHIPOF ORO-EDONTE OOMM REECREATIOON TECHNICAL SUPPORRT GROUPP MEETINGG MINUTESS CouncilChamberss Thursdaay, Januarry 26, 20127:03p..m. Presentt: Mayor H.S. ughesCuncillor Klly Meyer, Chai HHooeer Cuncillor Marty Lancate Rta Regelik oossreenn Tim CrawforddNaancy Stodddart Staff: Shhawn Binnss, Director oof Recreatioon and Commmunity Seervices Marie Brissette, Committee Coordinator Regret: ss Rck MaddeTacey Rynrd iinnrraa Also Present: Cuncillor Cawford,n Budge oorrAnn 1.ADOOPTION OFF AGENDA: a) Moton to dot the Agenda. iApp MotionNo. RTSG20126-1 1 Movedbby Stoddartt, Secondedd by Crawfoord It is recoommendedthat the aggenda for thhe Recreatioon and Tecchnical Suppport Groupp meeting of the Thursday, Januuary 26, 20012 be receeived and addopted as aamended too add: g) Reort No. R2012-01,hawn Bins, Director of Recreaion and Cmmunityervices, ppCCSSnttooSS re:RRecreationand Commmunity Services Fees aand Chargees Review. Carrried. 2.DISCCLOSURE OF PECUNNIARY INTEREST: None dclared. ee 115 Page of Page 28 of 204 6d) Recreation Technical Support Group Minutes – Thursday, January 2 3.ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Recreation Technical Support Group meeting held on Thursday, November 24, 2011. Motion No. RTSG120126-2 Moved by Regelink, Seconded by Crawford It is recommended that the minutes of the Recreation Technical Support Group meeting of Thursday, November 24, 2011 be adopted as printed and circulated. Carried. 4.DEPUTATIONS: None. 5.COMMUNICATIONS: a) Shawn Binns, Director of Recreation and Community Services, re: 2012 Recreational Tourism. Motion No. RTSG120126-3 Moved by Crawford, Seconded by Stoddart It is recommended by the Recreation Technical Support Group that the information presented by Shawn Binns, Director of Recreation and Community Services, re: 2012 Recreational Tourism be received. Carried. b) Shawn Binns, Director of Recreation and Community Services, re: Oro-Medonte History Association. Motion No. RTSG120126-4 Moved by Regelink, Seconded by Stoddart It is recommended by the Recreation Technical Support Group that the verbal information presented by Shawn Binns, Director of Recreation and Community Services, re: Oro-Medonte History Association be received. Carried. 25 Page of Page 29 of 204 6d) Recreation Technical Support Group Minutes – Thursday, January 2 c) Shawn Binns, Director of Recreation and Community Services, re: Cycling. Motion No. RTSG120126-5 Moved by Regelink, Seconded by Crawford It is recommended by the Recreation Technical Support Group that the verbal information presented by Shawn Binns, Director of Recreation and Community Services, re: Cycling be received. Carried. d) Shawn Binns, Director of Recreation and Community Services, re: Oro-Medonte Tennis Club. Motion No. RTSG120126-6 Moved by Regelink, Seconded by Stoddart It is recommended by the Recreation Technical Support Group that the information presented by Shawn Binns, Director of Recreation and Community Services, re: Oro- Medonte's Tennis Club be received. Carried. e)Tim Crawford, re: Update on War of 1812 Bi-Centennial Event. Motion No. RTSG120126-7 Moved by Regelink, Seconded by Stoddart It is recommended by the Recreation Technical Support Group that the verbal information presented by Tim Crawford, re: Update on War of 1812 Bi-Centennial Event be received. Carried. f) Marie Brissette, re: Accessible Customer Service Training. Due to the absence of two members, the item was deferred to the February 23, 2012 meeting. 35 Page of Page 30 of 204 6d) Recreation Technical Support Group Minutes – Thursday, January 2 g) Report No. RC2012-01, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Fees and Charges Review. Motion No. RTSG120126-8 Moved by Crawford, Seconded by Regelink. It is recommended by the Recreation Technical Support Group that 1. Report No. RC2012-01, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Fees and Charges received. 2. That the Recreation Technical Support Group supports the proposed fees outlined in Tables 4 and 6 of Report No. RC2012-01 for implementation effective April 15, 2012. 3. And That Report No. RC2012-01 be forwarded to Council with the recommendation from the Recreation Technical Support Group. Carried. 6.ROUNDTABLE DISCUSSION: The Committee noted the following items as items of interest: Mapping and website component for trails and tourist attractions; Fluent communication of recreation events; Expansion and advertisement of Keenagers recreation programs; Bus tours of historical sites; Expansion of the use of community halls to host recreation programs; Active transportation; Identifying cycling routes; Capitalizing on available grants; Review of the Strategic Facilities Plan. 45 Page of Page 31 of 204 6d) Recreation Technical Support Group Minutes – Thursday, January 2 7.NEXT MEETING DATE: Thursday, February 23, 2012 at 7:00 p.m. 8.ADJOURNMENT: a) Motion to Adjourn. Motion No. RTSG120126-9 Moved by Stoddart, Seconded by Crawford It is recommended that we do now adjourn at 8:59 p.m. Carried. Councillor Meyer, Chair Marie Brissette, Committee Coordinator 55 Page of Page 32 of 204 10a) Report No. CS 2012 Page 33 of 204 10a) Report No. CS 2012 Page 34 of 204 10a) Report No. CS 2012 Page 35 of 204 10a) Report No. CS 2012 Page 36 of 204 10a) Report No. CS 2012 Page 37 of 204 10b) Report No. CS 2012 Page 38 of 204 10b) Report No. CS 2012 Page 39 of 204 10b) Report No. CS 2012 Page 40 of 204 10b) Report No. CS 2012 Page 41 of 204 10b) Report No. CS 2012 Page 42 of 204 10c) Report No. CS 2012 Page 43 of 204 10c) Report No. CS 2012 Page 44 of 204 10c) Report No. CS 2012 Page 45 of 204 10c) Report No. CS 2012 Page 46 of 204 10d) Page 47 of 204 10d) Page 48 of 204 10d) Page 49 of 204 10e) Page 50 of 204 10e) Page 51 of 204 10e) Page 52 of 204 10f) Page 53 of 204 10f) Page 54 of 204 10f) Page 55 of 204 10f) Page 56 of 204 10f) Page 57 of 204 10f) Page 58 of 204 10g) Page 59 of 204 10g) Page 60 of 204 10g) Page 61 of 204 Page 62 of 204 Page 63 of 204 Page 64 of 204 Page 65 of 204 Page 66 of 204 Page 67 of 204 Page 68 of 204 Page 69 of 204 Page 70 of 204 Page 71 of 204 Page 72 of 204 Page 73 of 204 Page 74 of 204 Page 75 of 204 Page 76 of 204 Page 77 of 204 Page 78 of 204 Page 79 of 204 Page 80 of 204 Page 81 of 204 Page 82 of 204 Page 83 of 204 Page 84 of 204 Page 85 of 204 Page 86 of 204 Page 87 of 204 Page 88 of 204 Page 89 of 204 Page 90 of 204 Page 91 of 204 Page 92 of 204 Page 93 of 204 Page 94 of 204 Page 95 of 204 Page 96 of 204 Page 97 of 204 Page 98 of 204 Page 99 of 204 Page 100 of 204 Page 101 of 204 Page 102 of 204 Page 103 of 204 Page 104 of 204 Page 105 of 204 Page 106 of 204 Page 107 of 204 Page 108 of 204 Page 109 of 204 Page 110 of 204 Page 111 of 204 Page 112 of 204 Page 113 of 204 Page 114 of 204 Page 115 of 204 Page 116 of 204 Page 117 of 204 Page 118 of 204 Page 119 of 204 Page 120 of 204 Page 121 of 204 Page 122 of 204 Page 123 of 204 Page 124 of 204 Page 125 of 204 Page 126 of 204 Page 127 of 204 Page 128 of 204 Page 129 of 204 Page 130 of 204 Page 131 of 204 Page 132 of 204 Page 133 of 204 Page 134 of 204 Page 135 of 204 Page 136 of 204 Page 137 of 204 Page 138 of 204 Page 139 of 204 Page 140 of 204 Page 141 of 204 Page 142 of 204 Page 143 of 204 Page 144 of 204 Page 145 of 204 Page 146 of 204 Page 147 of 204 Page 148 of 204 Page 149 of 204 Page 150 of 204 Page 151 of 204 Page 152 of 204 Page 153 of 204 Page 154 of 204 Page 155 of 204 Page 156 of 204 Page 157 of 204 Page 158 of 204 Page 159 of 204 Page 160 of 204 Page 161 of 204 Page 162 of 204 Page 163 of 204 Page 164 of 204 Page 165 of 204 Page 166 of 204 Page 167 of 204 Page 168 of 204 Page 169 of 204 Page 170 of 204 Page 171 of 204 Page 172 of 204 Page 173 of 204 Page 174 of 204 Page 175 of 204 Page 176 of 204 Page 177 of 204 Page 178 of 204 Page 179 of 204 Page 180 of 204 Page 181 of 204 Page 182 of 204 Page 183 of 204 Page 184 of 204 Page 185 of 204 Page 186 of 204 12b) Minutes‘December14,2011 Present:TonyKatarynych,TomHussey,MarciCsumrik,RonStevens,KellyMeyer,Shannonhx5š““;ŒŒr Dr.CarolStrickland,BruceWaite,MeredithBowers,JackieShaughnessy,DickSheridan,JaclynBucik,Lori Koughan,LeaBagley,GiniStringer Regrets:Dr.GrantHo,WendyTimpano,DanLandry,Dr.DonAtkinson,BobBrown,RonSattler MotiontoApproveAgenda:MovedbyRonStevensandsecondedbyDickSheridan.Carried. DeclarationofConflictofInterest:None ConsentAgenda: 1,)November9,2011Minutes 2.)StaffReport:Inadditiontothestaffreport,PatnotedthatinJuneandJulythenumberof unattachedpatientsvisitingtheafterhoursclinichasdroppedto21%downfrom31%earlierinthe year.ThecommitteeisfacilitatingadinnermeetingforourfamilymedicineresidentstomeetwithBen andElizabethMcNaull.ReservationshavebeenarrangedforthevisitofDr.NematDaraieandhiswifein January.Theywillbestayingwithusfor3days. 3.)/wz©x­Report:MeredithBowersrepresentingtheEDCwaswelcomedtothecommittee.Thechair reportedonhisdeputationstothemunicipalitiesofOrillia,SevernandRamara.Thepresentationto OroMedontewilltakeplacetheafternoonofJanuary11.ThecityofOrilliapassedtheirbudgeton th December12.Thecommitteewillreceive$15,000.00fromthecity. MotiontoApproveConsentAgenda:MovedbyGiniStringerandsecondedbyJaclynBucik.Carried. FinanceReport:TomHussey th AsofNovember30therewas$76,000.00inthebank,$20,000.00ofwhichisavailableincentivefunds. Therearestillexpensestocomeoutbeforetheendoftheyear,notablythe$7,500.00incentivefor JustinPorter,$1,500.00forthescholarship,$2,000.00forthepurchaseofajobfairdisplayboothand thepayroll/administrationexpensetotheCDC. MedicalAffairsUpdate:JackieShaughnessy Aparttimerecruiterspecialist,FrancineKerrhasbeenhiredandwillworkTuesdaysandFridays.Her currentfocusistherecruitmentofanorthopaedicspecialistandplasticsurgeon. GovernanceCommitteeReport:RonStevensandBruceWaite AdrafttermofreferencepaperpreparedbytheFoundationwascirculatedtothecommittee.Bruce reviewedelementsofthepaperwiththecommitteefocusingoncompositionofthecorecommittee, notingthechairorvicechairwouldberequiredtositontheFoundationboard.Therewouldbevery littlechangeinthewaythecommitteefunctions.Tomwouldremainastreasurerandsigningofficer Page 187 of 204 12b) withaFoundationmembersalsoactingassignature.RonStevensrequestedthatcommitteemembers receiveacopyofthepoliciesasoutlinedunderthereferencesectionofthediscussionpaper.Jaclyn BucikwillelectronicallydistributecopiesoftheCodeofEthicalPrinciplesandStandards,DonorBillof Rights,EthicalFundraisingandAccountability,FundraisingPolicy,GiftAcceptancePolicyandtheDonor RecognitionPolicy.Thecommitteewouldberequiredtosignamemoofunderstandingwiththe Foundationandhaveasuccessionplaninplace. MunicipalityUpdates: OroMedonte‘CouncillorKellyMeyer th The2012budgetwillbedifficult.BudgetdiscussionswillbeginonDecember15withthevarious municipaldepartmentsreportingfirst.Thetownshipisfacedimmediatelywitha1%increasedueto th policingandinsurancecosts.ThenursepractitionerclinicwillbeopeningonJanuary18.Councilis pleasedwiththeworkofourcommitteeandthefinancialreporting.DonnaHewitt,StrategicInitiatives hasbeenworkingwithPattoexploreclinicopportunitiesinthetownship. Severn‘RonStevens Severnhas4newmembersofcouncilthisterm.Therehasbeenconsiderablefocusontheenvironment withthedevelopmentof450newhomesintheWestShoreareaanticipatedinthenext3years.Itis expectedthatwillcreateapopulationincreaseof1000.Thereforetherecruitmentofphysiciansisvery criticalprojectforcouncil. Ramara‘Shannonhx5š““;ŒŒ TheRamaraMedicalBoardpassedamotionrecentlytohireanarchitecttoreviewimprovementstothe 30yearoldclinicinBrechin.However,theexpensemayimpactthecommitteerequestforfundsof $9,000.00andwilllikelyremainatthecurrent$5,000.00.Thosediscussionswithcouncilareongoing. Dr.ZeeyaJamalwillbesettingupherfamilypracticeinaportionofherE·w;©x­pharmacy.Shannonand PatmetwithZeeyaatwhichtimeshesignedanagreementwiththemunicipalitytoestablishafamily practice.PatfurnishedtheUAPapplicationformstoZeeya. CityofOrillia‘MeridethBowersandLoriKoughan Thebudgetprocessiscompletewith$15,000forthecommittee.Therewasanenquiryaboutreserves forincentivefunding.Loriwilllookintothatandreporttothecommittee.Ithasbeenindicatedthere maybetheopportunitytoapproachthecityonanasneededbasis. PAIROUniversityJobFairDisplayBooth:JaclynBucik TheuniversityjobfairswillbeheldsometimelateMarch,althoughwedonothaveadefinitivedate. Jaclynpresentedexamplesofpossibledisplaybooths.The3optionsrangeinpricefrom$926.00to $1,400.00.Shehadrequested6proposalshoweverbythemeetingdatehadreceivedonlyonereply. Thereisatwoweekturnaroundsothereistimetocollectmorequotes.DickSheridanprovidedcontacts Page 188 of 204 12b) forJaclyn.Severalcommitteememberswouldliketoviewanexample.Therewillbeonesetupat th SheridanGymnasiumonWestStreetSouththisFridaythe17. OtherBusiness: Motiontoapprovetherecommendedapplicantofthescholarshipreviewpanel:MovedbyTom HusseyandsecondedbyGiniStringerthatthescholarshipreviewpanelofTomHussey,Dr.John MuellerandBillSwinimerrecommendstothecommitteetheirunanimouschoiceofVictoriaArcher. Victoriawillreceivethe$1,500scholarship,andtheotherapplicantswillbenotifiedand acknowledgedfortheirmanyaccomplishments.Carried. Patwillnotifytheapplicantsofthedecision.AthankyouletterwillbesenttoBillSwinimerandDr.John Muellerforvolunteeringtoreviewthesubmissions.ThePacketwillbenotifiedandthankedforthe coverageprovidedduringtheapplicationprocess.PatwilldetermineifVictoriaArcherwouldbe availableforaphotographandannouncementovertheChristmasbreak. GarfieldDunlopwillbeattendingtheJanuarymeetingtoupdateusonconcernsexpressedinaletterto theDeputyMinisteramongotherthings.TheHealthCareConnectcareconnectorforourareahasbeen replacedwithanewemployeewhoisintrainingcurrently.WeanticipatethenewpersonJanetBaum willassumeherdutiesshortly.Wehopetohaveherattendameetingwithusearlyintheyear. Inresponsetocorrespondencereceived,aletterwillbesenttoDr.KingaKoprowicznotifyingherthat incentivefundingisavailableonlytothosewhoarenewlygraduatedandestablishingafamilypractice. Thechairwishedcommitteemembersbestwishesfortheholidayseason. MotiontoadjournbyKellyMeyerandsecondedbyJackieShaughnessy.Carried. Page 189 of 204 12c) Correspondence dated January 24, 2012 from Marika Hil... Subject:RE: Girl Guides of Canada From: Marika Hill [mailto:growstrategy.admin@guidesontario.org] Sent: Tuesday, January 24, 2012 11:40 AM To: Marika Hill Subject: Girl Guides of Canada Hello: Attached is a proclamation for your review. Please do not hesitate to contact us if you have any questions. Thank you for your consideration. Grow Strategy Administrator growstrategy.admin@guidesontario.org; phone 416-920-6666 or 1-877-323-4545 ext. 2423; fax 416-920-1440 Girl Guides of Canada, Ontario Council 14 Birch Ave., Toronto ON M4V 1C8 Confidentiality Warning: This message and any attachments are co you are not the intended recipient, please notify the sender immediately byreturn email and delete this message and any attachments from yo unauthorized disclosure, copying, distribution or other use of tmessage and/or any attachments is strictly prohibited. Thank you 1 Page 190 of 204 12c) Correspondence dated January 24, 2012 from Marika Hil... [Your area or council name] ______________________________ [Street] [City], [Province] [Postal Code] [Phone] [Fax] Guide-Scout Week February 19 to February 26, 2012 BE IT KNOWN to whom these presents do concern: WHEREASthe Mission of Girl Guides of Canada-Guides du Canada is to enable girls to be confident, resourceful and courageous, and to make a difference in the world; and WHEREASfor 100 years, Girl Guides of Canada-Guides du Canada has been a trailblazing organization advocating for girls and women, offering them opportunities to learn valuable leadership skills and meet the challenges that they face in their lives head on; BE IT RESOLVED THEREFORE that the city/town of [name of city/town] gratefully recognizes Girl Guides of Canada-Guides du Canada’s valuable contribution to the well-being of our community by proclaiming the week of February 19 to 26, 2012, to be Guide-Scout Week. _________________________________ _______________________ Mayor’s name and signature Date signed Page 191 of 204 12d) Page 192 of 204 12d) Page 193 of 204 13a) Correspondence received January 25, 2012 from Andrea ... Page 194 of 204 13b) Page 195 of 204 13b) Page 196 of 204 13b) Page 197 of 204 13b) Page 198 of 204 13c) Page 199 of 204 13d) Page 200 of 204 13d) Page 201 of 204 15a) A Bylaw No. 2008006, A By THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-012 A By-law to Amend By-law No. 2008-006, A By-law to Provide a Schedule of Retention Periods for the Reco Township of Oro-Medonte WHEREAS Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as ame provides that a municipality may, subject to the approval of the municipal auditor, establish retention periods during which the records of the muni of the municipality must be retained and preserved in accordance thereof; rd AND WHEREAS the Township of Oro-Medonte did, on the 23 day of January, 2008, enact By-law No. 2008-006, being a By-law to provide a schedule for the records of the Township of Oro-Medonte; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it appropriate to amend Schedules “A” and “B” of By-law No NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the Scope Notes for Secondary Subjects – P – Protection Services of Schedule “A” of By-law No. 2008-006 be amended to in P09B TOWING LICENSES Includes records regarding licenses administered by or required municipality for towing companies, tow truck owners/operators and tow truck drivers. ExcludesDog Licenses - see P09A Lotteries – see P17 Marriage Licenses – see Vital Statistics L12 Liquor, kennels, taxi, quarries, etc – see P09 2. That the Scope Notes for Secondary Subjects – H – Human Resou Schedule “A” of By-law No. 2008-006 be amended to include; H01A ATTENDANCE AND SCHEDULING–VOLUNTEER FIREFIGHTERS Includes records regarding the activities of volunteer firefigh as, attendance at emergency calls, hall clean up, truck checks, attendance at fire related functions or meetings. ExcludesPayroll – see F16 3. That the Scope Notes for Secondary Subjects – L – Legal Affai of By-law No. 2008-006 be amended to read: L07 LAND ACQUISITION AND SALE Includes records regarding real estate transactions and conveya land such as lot sales and acquisitions whether through voluntar transactions or expropriation. Includes leases, deeds and expro plans, purchase letters, appraisals and lifting of reserve block 4. That the Scope Notes for Secondary Subjects – M – Media and P of Schedule “A” of By-law No. 2008-006 be amended to read: M02 CEREMONIES AND EVENTS Includes records regarding participation in special events, ope and anniversaries, such as Remembrance Day, Canada Day and Winter Carnival. Also includes invitations to the events and re regarding the set-up and running of special events and plaques presented and received. Page 202 of 204 15a) A Bylaw No. 2008006, A By 5. That the Records Retention Schedule for Primary Heading: Pro Enforcement Services of Schedule “B” of By-law No. 2008-006 be a include: Code Secondary Heading Retention Remarks P09B Towing Licenses 6 6. That the Records Retention Schedule for Primary Heading: Hum of Schedule “B” of By-law No. 2008-006 be amended to include: Code Secondary Heading Retention Remarks H01A Attendance and Scheduling – 7 Volunteer Firefighters 7. This by-law shall come into force and effect on the date of i ST BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 1 DAY OF FEBRUARY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 203 of 204 18a) Being a ByLaw to Confirm the Proceedings of the Coun... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2012-013 Being a By-Law to Confirm the Proceedings of the Council Meeting Wednesday, February 1, 2012 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 1, 2012, and in respect to each Motion, Resolution and passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor and Clerk are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. ST BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 1 DAY OF FEBRUARY, 2012. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 204 of 204