2012-012 Amend Records Retention By-lawTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2012 -012
A By -law to Amend By -law No. 2008 -006,
A By -law to Provide a Schedule of Retention Periods for the Records of the
Township of Oro - Medonte
WHEREAS Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may, subject to the approval of the municipal auditor,
establish retention periods during which the records of the municipality and local boards
of the municipality must be retained and preserved in accordance with Section 254
thereof;
AND WHEREAS the Township of Oro - Medonte did, on the 23rd day of January, 2008,
enact By -law No. 2008 -006, being a By -law to provide a schedule of retention periods
for the records of the Township of Oro - Medonte;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it appropriate to amend Schedules "A" and "B" of By -law No. 2008 -006;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That the Scope Notes for Secondary Subjects — P — Protection and Enforcement
Services of Schedule "A" of By -law No. 2008 -006 be amended to include;
P09B TOWING LICENSES
Includes records regarding licenses administered by or required by the
municipality for towing companies, tow truck owners /operators and tow
,,truck drivers.
Excludes Dog Licenses - see P09A
Lotteries — see P17
Marriage Licenses — see Vital Statistics L12
Liquor, kennels, taxi, quarries, etc — see P09
2. That the Scope Notes for Secondary Subjects — H — Human Resources of
Schedule "A" of By -law No. 2008 -006 be amended to include;
H01A ATTENDANCE AND SCHEDULING — VOLUNTEER FIREFIGHTERS
Includes records regarding the activities of volunteer firefighters such
as, attendance at emergency calls, hall clean up, truck checks, and
attendance at fire related functions or meetings.
Excludes Payroll — see F16
3. That the Scope Notes for Secondary Subjects — L — Legal Affairs of Schedule "A"
of By -law No. 2008 -006 be amended to read:
L07 LAND ACQUISITION AND SALE
Includes records regarding real estate transactions and conveyance of
land such as lot sales and acquisitions whether through voluntary
transactions or expropriation. Includes leases, deeds and expropriation
plans, purchase letters, appraisals and lifting of reserve blocks.
4. That the Scope Notes for Secondary Subjects — M — Media and Public Relations
of Schedule "A" of By -law No. 2008 -006 be amended to read:
M02 CEREMONIES AND EVENTS
Includes records regarding participation in special events, openings
and anniversaries, such as Remembrance Day, Canada Day and
Winter Carnival. Also includes invitations to the events and records
regarding the set -up and running of special events and plaques
presented and received.
5. That the Records Retention Schedule for Primary Heading: Protection and
Enforcement Services of Schedule "B" of By -law No. 2008 =006 be amended to
include:
Code Secondary Heading Retention Remarks
P09B Towing Licenses 6
6. That the Records Retention Schedule for Primary Heading: Human Resources
of Schedule "B" of By -law No. 2008 -006 be amended to include:
Code Secondary Heading Retention Remarks
H01A Attendance and Scheduling — 7
Volunteer Firefighters
7. This by -law shall come into force and effect on the date of its final passing.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 1ST DAY
OF FEBRUARY, 2012.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
r, H.S. Odhes
las Irwin