01 16 2012 Sp Council Minutesd`
Monday, January 16, 2012
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
2010- 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:06 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Jerry Ball, Director of Transportation and Environmental
Services; Andria Leigh, Director of Development Services; Tamara Obee,
Manager, Health & Safety, Human Resources; Hugh Murray, Deputy Fire
Chief;
Also Present: Robin McLellan
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. SC120116 -1
Moved by Lancaster, Seconded by Evans
Be it resolved that the agenda for the Special Council meeting of Monday, January 16,
2012 be received and adopted.
Carried.
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Special Council Meeting Minutes — Monday, January 16, 2012.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. SC120116 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 9:09 a.m. to discuss
- personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. SC120116 -3
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now Rise at 10:52 a.m. and report on the Closed Session Item 4c)
Robin Dunn, Chief Administrative Officer re: Personal matters about an identifiable individual
(Budget Implications).
Carried.
c) Robin Dunn, Chief Administrative Officer re: Personal matters about an identifiable individual
(Budget Implications).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul Gravelle,
Director of Finance /Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk;
Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and
Environmental Services; Hugh Murray, Deputy Fire Chief; Tamara Obee, Manager, Health &
Safety, Human Resources [ Andria Leigh, Jerry Ball, Hugh Murray and Tamara Obee left at @
9:36 a.m. and returned @ 9:55 a.m.].
Mayor H.S. Hughes presented a PowerPoint presentation.
Motion No. SC120116 -4
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential correspondence dated January 16, 2012 and presented by
Robin Dunn, Chief Administrative Officer and the presentation by Mayor H.S. Hughes re:
Personal matters about an identifiable individual (Budget Implications) be received.
Carried.
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Special Council Meeting Minutes — Monday, January 16, 2012.
5. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, Chief Administrative Officer; and Senior Management Team, re: 2012
Budget Deliberations.
Motion No. SC120116 -5
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the information presented by Robin Dunn, CAO and Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO, re: 2012 Budget Deliberations be received.
2. That staff bring forward an updated 2012 budget which incorporates the adjustments
required to achieve an overall increase of 3.2% encompassing Oro - Medonte's portion
at 6.4 %.
3. Such increase representing a tax increase of $25.49 per $100,000.00 of Assessment.
4. And that staff bring forward the 2012 Transportation and Environmental Services
capital construction and paving programs at the January 25, 2012 Council meeting for
approval.
Carried.
Recorded Vote Requested by Councillor Lancaster
Councillor Lancaster Nay
Councillor Meyer Yea
Councillor Coutanche Yea
Councillor Crawford
Yea
Councillor Evans
Nay
Deputy Mayor Hough
Nay
Mayor H.S. Hughes
Yea
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Special Council Meeting Minutes — Monday, January 16, 2012.
Motion No. SC120116 -6
Moved by Coutanche, Seconded by Meyer
Be it resolved
That the verbal information presented by Robin Dunn, Chief Administrative Officer and
Jerry Ball, Director of Transportation and Environmental Services re: 2012 Budget
Deliberations — Sugarbush — Line 6 North Deviation be received
That staff continue with the requisite engineering for the Line 6 Deviation, as identified in
the 2012 draft budget
And that staff include access to Sugarbush from Line 7 North in the 2012 Transportation
and Environmental Services capital construction and paving program for Council's
consideration
And further that staff proceed with the necessary amendment to Schedule "G" of the
Subdivision Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd.
to recover the costs of these construction works.
Carried.
6. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
7. CONFIRMATION BY -LAW:
a) By -Law No. 2012 -002 Being a By -Law to Confirm the Proceedings of the Special
Council Meeting Held on Monday, January 16, 2012.
Motion No. SC120116 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2011 -002, being a by -law to confirm the proceedings of
the Special Council meeting held on Monday, January 16, 2012 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Monday, January 16, 2012.
8. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. SC120116 -8
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now adjourn at 12:20 p.m.
Carried.
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