12 21 2011 Sp Council MinutesWednesday, December 21, 2011
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 1:02 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development
Services; Shawn Binns, Director of Recreation and Community
Services; Donna Hewitt, Director of Corporate & Strategic Initiatives;
Tamara Obee, Manager Health & Safety, Human Resources; Hugh
Murray, Deputy Fire Chief; Janette Teeter, Deputy Clerk.
Also Present: Sandy Agnew, Gord Roehner, Ann Truyens, Robin Maclennan.
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 9
Special Council Meeting Minutes — December 21, 2011.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. SC111221 -1
Moved by Crawford, Seconded by Lancaster
Be it resolved that Rule 3.3 d) of Procedural By -law 2011 -011 be suspended in order to
allow the addition of a matter deemed to be of a time sensitive nature during the
adoption of the agenda titled:
7i) Hugh Murray, Deputy Fire Chief, Request from Horseshoe Resort for Exemption to
By -Law No. 2009 -023, "Being a By -law to Regulate and Prohibit the Sale and Setting
Off of Fireworks ".
Carried.
Motion No. SC111221 -2
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 21, 2011 be received and adopted as amended to defer:
Item 7f) Report No. DS2011 -056, Andria Leigh, Director of Development Services re:
Interim Control By -law — Trailer and Shipping Container Storage to a future Council
meeting.
and to add
Item 7i) Hugh Murray, Deputy Fire Chief, re: Request from Horseshoe Resort for
Exemption to By -Law No. 2009 -023, "Being a By -law to Regulate and Prohibit the Sale
and Setting Off of Fireworks ".
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
Page 2 of 9
Special Council Meeting Minutes — December 21, 2011.
5. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. SCI 11221-3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 1:05 p.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual;
• labour relations /employee negotiations.
Carried.
b) Motion to Rise and Report.
Motion No. SC111221 -4
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise at 2:10 p.m. and Report on the Closed Session
Items
5c) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective
Agreement).
5d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update).
5e) Robin Dunn, CAO, re: Acquisition /disposition of land (Line 3 South).
Carried.
c) Robin Dunn, CAO, re: Labour relations /employee negotiations (Collective Agreement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Paul
Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of
Transportation and Environmental Services; Tamara Obee, Manager Health & Safety,
Human Resources.
Motion No. SC111221 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO, re: Labour
relations /employee negotiations (Collective Agreement) be received.
2. And That the Chief Administrative Officer proceed as outlined during the
confidential discussion.
Carried.
Page 3 of 9
Special Council Meeting Minutes — December 21, 2011.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. SC111221 -6
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated December 15, 2011 and
presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Staffing Update - Transportation- Evans) be received with regret and best wishes.
Carried.
Motion No. SC111221 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer, re: Personal matters about an identifiable individual (Staffing
Update - Transportation & Environmental Services) be received.
Carried.
e) Robin Dunn, CAO, re: Acquisition /disposition of land (Line 3 South).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources;
Andria Leigh, Director of Development Services.
Motion No. SC111221 -8
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated December 16, 2011 and
presented by Robin Dunn, CAO and Mayor H.S. Hughes, re: Acquisition /disposition of
land (Line 3 South) be received.
Carried.
Page 4 of 9
Special Council Meeting Minutes — December 21, 2011.
6. MINUTES OF COMMITTEE:
a) Minutes of the Committee of Adjustment meeting held on Thursday, December 15, 2011.
Motion No. SC111221 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, December 15, 2011 be received.
Carried.
7. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, CAO and Senior Management Team, re: 2012 Draft Operating Budget
Presentations.
A PowerPoint presentation was presented.
Motion No. SCI 11221 -10
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the PowerPoint presentation presented by Robin Dunn, CAO and the Senior
Management Team, re: 2012 Draft Operating Budget be received.
2. And That the 2012 Budget Presentations continue at the January 11, 2012 Council
meeting.
Carried.
b) Report No. CSI 2011 -12, Donna Hewitt, Director of Corporate & Strategic Initiatives, re:
Corporate Strategic Planning.
Motion No. SC111221 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CSI 2011 -12, Donna Hewitt, Director of Corporate & Strategic
Initiatives, re: Corporate Strategic Planning be received and adopted.
2. That the 2011 -2014 Corporate Strategic Plan be adopted.
3. And That the Strategies, as identified in the 2011 -2014 Corporate Strategic Plan,
continue to be incorporated into the Annual Performance Management Program
and Budget Deliberations.
Carried.
Page 5 of 9
Special Council Meeting Minutes — December 21, 2011.
c) Report No. CSI 2011 -11, Donna Hewitt, Director of Corporate Strategic & Initiatives, re:
Government Relations Program and Progress Report.
Motion No. SCI 11221-12
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. CS12011 -11, Donna Hewitt, Director of Corporate & Strategic
Initiatives, re: Government Relations Program and Progress Report be received
and adopted.
2. And That Council and staff implement the strategies as identified in Report No.
CS12011 -11.
Carried.
d) Report No. CSI 2011 -13, Donna Hewitt, Director of Corporate Strategic & Initiatives, re:
Huronia Nurse Practitioner -Led Clinic (NPLC).
Motion No. SC111221 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CSI 2011 -13, Donna Hewitt, Director of Corporate & Strategic
Initiatives, re: Huronia Nurse Practitioner -Led Clinic (NPLC) be received and
adopted.
2. That staff undertake an expression of interest for a public - private partnership and
report back to Council.
3. That Council authorize an expenditure up to $55,000 for engineering services to
complete conceptual design drawings and to prepare construction cost estimates,
with funds being drawn from the Budget Stabilization Reserve.
4. That staff develop an RFP for engineering services /conceptual design drawings and
cost estimate calculations.
5. That staff report back to Council with a recommendation with respect to the
awarding of the proposal.
6. That staff host a design charatte with the NPLC, the OPP, and the Ministry of
Health.
7. That upon completion of the conceptual design drawings and cost estimates, staff
meet with the Ministry of Health to determine specifically what leasehold and
soft/engineering costs will be covered by the Ministry.
8. That staff report back to Council on the results of the discussions with the Ministry.
9. And That Ms. Barbara Sbrolla, Nurse Practitioner -Led Clinic, be notified of Council's
decision under the Director of Corporate & Strategic Initiatives' signature.
Carried.
Page 6 of 9
Special Council Meeting Minutes — December 21, 2011.
e) Report No. CS2011 -37, Doug Irwin, Director of Corporate Services /Clerk, re: Draft Use
of Towing Services Policy.
Motion No. SCI 11221-14
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. CS 2011 -37, Doug Irwin, Director of Corporate Services /Clerk, re:
Draft Use of Towing Services Policy be received and adopted.
2. That Council enacts the Use of Towing Services Policy as of January 13, 2012.
3. And That all staff and firefighters be advised accordingly by their respective Senior
Manager.
Carried.
f) Report No. DS2011 -056, Andria Leigh, Director of Development Services re: Interim
Control By -law — Trailer and Shipping Container Storage [to be deferred to a future
meeting].
This item was deferred.
g) Jerry Ball, Director of Transportation and Environmental Services, re: Line 6 North Sugar
Bush Deviation Road Cost Estimates [to be distributed at the meeting].
Motion No. SC111221 -15
Moved by Crawford, Seconded by Evans
Be it resolved that memorandum dated December 21, 2011, Jerry Ball, Director of
Transportation and Environmental Services, re: Line 6 North Sugar Bush Deviation
Road Cost Estimates be received.
Carried.
Page 7 of 9
Special Council Meeting Minutes — December 21, 2011.
h) Report No. RC2011 -22, Shawn Binns, Director of Recreation and Community Services,
re: Oro - Medonte Community Arena Ice Users, Ball Users & Resident Tennis Court Users
Survey Results.
Motion No. SC111221 -16
Moved by Meyer, Seconded by Coutanche
Be it resolved that Report No. RC2011 -22, Shawn Binns, Director of Recreation and
Community Services, re: Oro - Medonte Community Arena Ice Users, Ball Users &
Resident Tennis Court Users Survey Results be received for information.
Carried.
i) Hugh Murray, Deputy Fire Chief, Request from Horseshoe Resort for Exemption to By-
Law No. 2009 -023, "Being a By -law to Regulate and Prohibit the Sale and Setting Off of
Firework"
Motion No. SCI 11221-17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the verbal information presented by Hugh Murray, Deputy Fire Chief, re:
Request from Horseshoe Resort for Exemption to By -Law No. 2009 -023, "Being a
By -law to Regulate and Prohibit the Sale and Setting Off of Fireworks" be received.
2. That the request from Horseshoe Resort to letting off fireworks on New Years 2012
be approved in accordance with Section 3.2 of By -law No. 2009 -023.
3. That the Fire & Emergency Services Department and Chief Municipal Law
Enforcement Officer liaise with the applicant accordingly.
4. And That the applicant be advised of Council's decision under the Deputy Fire
Chief's signature.
Carried.
8. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
Page 8 of 9
0
Special Council Meeting Minutes — December 21, 2011.
r
9. CONFIRMATION BY -LAW:
a) By -Law No. 2011 -197 Being a By -Law to Confirm the Proceedings of the Special
Council Meeting Held on Wednesday, December 21, 2011.
Motion No. SC111221 -18
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2011 -197, being a by -law to confirm the proceedings of
the Special Council meeting held on Wednesday, December 21, 2011 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
10.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. SC111221 -19
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 5:49 p.m.
Mayor, H.S. H
Carried.
Page 9 of 9