11 24 2011 Rec Tech AgendaTOWNSHIP OF ORO
RECREATION TECHNICAL SUPPORT GROUP
COUNCIL CHAMBERS
Thursday, November 24, 2011
TIME: 7:00 p.m.
Page
1.ADOPTION OF AGENDA
a)Motion to Adopt the Agenda
2.DISCLOSURE OF PECUNIARY INTEREST
3.ADOPTION OF MINUTES OF PREVIOUS MEETING:
3-7
a)
September 29, 2011.
4.DEPUTATIONS:
5.COMMUNICATIONS:
8
a)
correspondence dated June 6, 2011 from Paul Weber, re: Request f
Walking Path to Line 4 Park.
9
b)
Lancaster re: Possible Placement of Commemorative Sign on Shanty
Road/Ridge Road.
10-14
re: War of 1812.
15-34
d)Report No. RC2011
Vehicles on Municipal Roads.
35-44
e)Report No. RC2011021, Shawn Binns, Director of Recreation and
6.NEXT MEETING DATE
7.ADJOURNMENT
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Page
7.ADJOURNMENT
a)
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3a)
THE TOOWNSHIPOF ORO-MMEDONTE
RCREATIN TECHNICAL
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SUPPOT GROU
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MEETINGG MINUTESS
CouncilChamberss
Thursdaay, Septemmber 29, 200117:10 p..m.
Presentt:
Rta RegelikRickadden
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Tim CrawforNanc Stoddart
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Councill:
Coouncillor Keelly Meyer, Chair
Coouncillor Marty Lancasster
Regretss:
Trracey Rynaard
Staff:
Sawn Binn, Director f Recreatin and Comunity Srvices
hhssoooommee
Marie Brissete, Committee Coordinato
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Also Present:
Noone
1.ADOOPTION OFF AGENDA
a) Moton to Adot the Agenda.
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MotionNo. RTSG110929-1
Movedy Stoddar, Seconde by Crawfrd.
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It is recmmendedthat the Rcreation Technical Spport Grop agenda for Thursdy,
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Septemer 29, 201 be receied and adopted, as mended t:
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Defer Iteem 5a) Correspondencce dated Juune 6, 20111 from Paull Weber, ree: Request ffor
Walking Path to Linne 4 Park; aand
Amendtthe presentter of Item 55g) from Rick Maddenn to Shawn Binns, Direector of
Recreation and Community Services, re:: Oro Minorr Hockey Icce Time.
Caried.
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2.DISCCLOSURE OF PECUNNIARY INTEREST
None deeclared.
115
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3a)
Recreation Technical Support Group Minutes Thursday, September
3.ADOPTION OF MINUTES OF PREVIOUS MEETING:
a) Minutes of Recreation Technical Support Group meeting held on August 25, 2011.
Motion No. RTSG110929-2
Moved by Regelink, Seconded by Stoddart
It is recommended that the minutes of the Recreation Technical Support Group meeting
held on Thursday, August 25, 2011 be adopted as printed and circulated.
Carried.
4.DEPUTATIONS:
None.
5.COMMUNICATIONS:
a) Correspondence dated June 6, 2011 from Paul Weber, re: Reques
Line 4 Park.
The Item was deferred.
b)Councillor Lancaster re: Possible Placement of Commemorative Sign on Shanty Bay
Road/Ridge Road.
Motion No. RTSG110929-3
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group
1. That the information presented by Councillor Lancaster re: Possible Placement of
Commemorative Sign on Shanty Bay Road be received.
2. And That the Recreation Technical Support Group recommends that the Council of
the Township of Oro-Medonte requests that the County of Simcoe permits the
placement of a "Share the Road" sign in the area of 350 Ridge Road.
Carried.
25
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3a)
Recreation Technical Support Group Minutes Thursday, September
c) Shawn Binns, Director of Recreation and Community Services, re: All Terrain Vehicles
on Municipal Roads.
Motion No. RTSG110929-4
Moved by Regelink, Seconded by Madden
It is recommended by the Recreation Technical Support Group that the information
presented by Shawn Binns, Director of Development Services, re: All Terrain Vehicles
on Municipal Roads be received.
Carried.
d) Tim Crawford, re: War of 1812.
Motion No. RTSG110929-5
Moved by Stoddart, Seconded by Regelink
It is recommended by the Recreation Technical Support Group
1. That the information presented by Tim Crawford, re: War of 1812 be received.
2. That the Recreation Technical Support Group recommends that Council supports a
War of 1812 Bi-Centennial Event surrounding the Oro African Church, in principle.
3. And That Tim Crawford work with the History Association and staff to develop an
event proposal for consideration.
Carried.
e) Correspondence dated August 23, 2011 from Nathan Westendorp, Planner III, County of
Simcoe, re: Draft County of Simcoe Trails Strategy.
Motion No. RTSG110929-6
Moved by Crawford, Seconded by Madden
It is recommended by the Recreation Technical Support Group
1. That the information presented by Shawn Binns, correspondence dated August 23,
2011 from Nathan Westendorp, Planner III, County of Simcoe, re: Draft County of
Simcoe Trails Strategy be received.
2. And That the Recreation Technical Support Group recommends to Council that the
comments reviewed by the Recreation Technical Support Group be submitted to the
County of Simcoe.
Carried.
35
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3a)
Recreation Technical Support Group Minutes Thursday, September
f) Shawn Binns, Director of Recreation and Community Services, re: POL-PR-03 - Funding
of Capital Park Improvements/Developments.
Motion No. RTSG110929-7
Moved by Stoddart, Seconded by Crawford
It is recommended by the Recreation Technical Support Group
1. That the information presented by Shawn Binns, Director of Recreation and
Community Services, re: POL-PR-03 - Funding of Capital Park
Improvements/Developments be received.
2. And That the POL-PR-03 - Funding of Capital Park Improvements/Developments be
brought forward to a future meeting.
Carried.
g) Shawn Binns, Director of Recreation and Community Services, re: Oro Minor Hockey Ice
Time.
Motion No. RTSG110929-8
Moved by Stoddart, Seconded by Regelink
It is recommended by the Recreation Technical Support Group
1. That the information presented by Shawn Binns, Director of Recreation and
Community Services, re: Oro Minor Hockey Ice Time be received.
2. And That the Ice Allocation Policy be brought forward to a future meeting.
Carried.
45
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3a)
Recreation Technical Support Group Minutes Thursday, September
6. ROUNDTABLE DISCUSSION:
a) Active Transportation.
The Committee agreed to add the Item Active Transportation on a future agenda,
including the possibility of a test pilot in a hamlet of the Township.
7.NEXT MEETING DATE
Thursday, October 27, 2011.
8.ADJOURNMENT
a) Motion to Adjourn.
Motion No. RTSG110929-9
Moved by Crawford, Seconded by Stoddart
It is recommended that we do now adjourn at 9:38 p.m.
Carried.
Councillor Meyer, Chair Marie Brissette, Committee Coordinator
55
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5a)
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5b)
Council Meeting Minutes October 5, 2011.
b) Minutes of the Recreation Technical Support Group meeting held on September 29,
2011 (refer to Item 10d).
Motion No. C111005-7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Recreation Technical Support Group meeting
held on September 29, 2011 be received.
Carried.
Motion No. C111005-8
Moved by Crawford, Seconded by Evans
Be it resolved that the Director of Transportation and Environmental Services liaise with
the County of Simcoe with respect to the placement of a "Share the Road" sign in the
area of 350 Ridge Road and report back to Council.
Carried.
Motion No. C111005-9
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That a War of 1812 Bi-Centennial Event surrounding the Oro African Church be
supported, in principle.
2. And Further That staff and the Oro-Medonte History Association coordinate, with
Tim Crawford, to develop an event proposal to be brought back for Councils
consideration.
Carried.
c) Minutes of the Committee of Adjustment meeting held on September 15, 2011.
Motion No. C111005-10
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
September 15, 2011 be received.
Carried.
7.RECOGNITION OF ACHIEVEMENTS:
None.
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5c)
Request Of Council for Approvals-In-Principle
For Possible Projects For Oro-Medonte
to Celebrate the Bi-centennial of the
War of 1812
Shawn Binns, Director, Recreation & Community Services
Prepared by
Tim Crawford, Member, Recreation Technical Support Group
November 2011
Pre-amble
1
The Bi-centennial Celebrations of the will be held over 3 years, beginning
War of 1812
in 2012. Oro-Medonte was impacted by the war in at least 3 areas:
(a) the creation of historic Kempenfelt Village on the shore of Lake Simcoe at the
base of the Penetanguishene Rd
(b) the historic Penetanguishene Road itself which borders on Oro-Medonte,
and,
(c) the Oro Black Settlement which resulted from the war.
Considerable funds recently have been announced by the Federal Government to be
used for projects to celebrate the history of this war. There are numerous other
sources of grants that might also apply to any one project.
Purposes Of This Proposal
This proposal is intended to:
1. present Council a list of possible projects which would celebrate the bi-
centennial of the war and could be eligible for grants.
2. obtain approval-in-principle for those projects that appeal to Council so that
grant requests for one or more projects may be prepare and submitted to any
and all appropriate granting agencies.
There would be no commitment to carry out a project until a comprehensive
report is prepared for Councils consideration outlining the costs, and the grants
which have been tentatively approved.
Themes of Projects
A fairly long list of ideas for projects has been compiled. Most projects seem to fall into
three general areas which might be called,
infrastructure, legacy, and celebration.
1. Infrastructure
It is evident that there needs to be the at the rare, unique and
creation of new facilities
vulnerable , NHS. In that the Church has a direct link to the
Oro African Church War of
, new facilities should be eligible for a grant, in fact more than one type of grant.
1812
1
This war was between Britain and the U.S. and was fought on what is now U.S. and Canadian soil. It
defined Canada. The directly resulted from that war.
Oro Black Settlement
1
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5c)
(a) The requires protecting by installing capabilities to monitor
integrity of the building
intrusion and fire detection, and possibly installing an immediate fire-suppression
system, such as an automatic sprinkler system. In order to do this there would be a
requirement to drill a well, install hydro, install detection systems and possibly an
automatic sprinkler system.
A grant or grants for this would be sought in the approximate amount of $60,000.
(Note: all dollar figures which are provided in this proposal are
rough estimates
furnished solely to illustrate the of the project.)
approximate scope
Moved by Seconded by
That Council approves in principal researching the availability, and
applying for possible grants to provide infrastructure to protect the
Carried?
integrity of the Oro African Church.
(b) The African Church site also requires some
suitable arrangement for hosting
, particularly . At the time the facilities of (a) above
visitorssuitable washroom facilities
are being installed it seems reasonable to also attempt to obtain grants for a septic bed,
and washrooms which include features making it .
handicapped accessible
A grant or grants would be sought for suitable washroom facilities at the Oro African
Church in the approximate amount of $150,000.
Moved by Seconded by
That Council approves in principal researching the availability, and
applying for possible grants to provide a septic bed and suitable
Carried?
washrooms at the Oro African Church site.
(c) Such a rare and significant national historic site should have a
suitable area for
, including a multi-use presentation hall (which might also be eligible
receiving visitors
for grants related to ), as well as possible display areas for historic artifacts and
the arts
documents. Grants also could be sought to create a display area for our artists and
artisans. Separate grants could be sought to landscape the grounds around the
building to illustrate pioneer agriculture.
Such a facility would not only be , but also a created by this
infrastructurelegacy
Council.
It is proposed that before such a project is initiated that a be carried out
feasibility study
to clearly establish various issues, perhaps create a sketch plan of a possible layout,
and possible sources of funding.
The grant for which we would apply for such a feasibility study would be in the range of
$10,000 - $15,000.
2
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5c)
As an aside, if such a reception and presentation area were to be constructed, it would
be advantageous to have it in place by 2019,
in time for a very significant bi-centennial
.
celebration of the milestone decision to provide free land to Blacks in Oro Township
Moved by Seconded by
That Council approves in principal researching the availability, and
applying for a possible grant to carry out a feasibility study on the concept
of providing a suitable reception and presentation facility near the African
Carried?
Church site.
2. Legacy
Due to the bi-centennial celebration of the , and the newly available funds
War of 1812
for that celebration, the timing is right to apply for grants for plaques related to the
Oro
, and any other situation which resulted from the war. At least two new
Black Settlement
plaques seem appropriate one or more on Line #1, , and
Historic Wilberforce Street
one on Line #2 where the (sort of a village) of the
centre of activityOro Black
seems to have been, near the residence of the last descendant Black to
Settlement
leave Oro. (Duplicates of the Line #1 plaque could be made with each copy located at
different intersections of side roads with that line.)
It is requested that approval-in-principle be given to explore funding for at least 2
plaques related to the and possibly other plaques directly related
Oro Black Settlement
to the .
War of 1812
The plaques are expected to be about $4,000 each.
Moved by Seconded by
That Council approves in principal researching the availability, and
applying for possible grants to provide 2 or more suitable plaques to be
installed in the Township which would recognize its heritage, particularly
Carried?
related to the War of 1812 and its aftermath.
3. Celebration
2
It is proposed that Oro-Medonte hosts a grand , August 1,
Emancipation Day Picnic
2012, replicating the type of picnic held in the .
Oro Black Settlement
It is proposed that the picnic be based at Burls Creek; that there be one or more
religious services held at nearby Trinity Community Church; that there be a self-directed
tour to the Oro African Church, down to St. Thomas Church in Shanty Bay, and back to
Burls Creek; and, that we attempt to arrange a lakeshore cruise using the
Serendipity
.
Princess
2
: . After about 50 years trying, the British emancipated all slaves
Emancipation freeing, making equal
within its Empire on August 1, 1834. August 1" became an annual celebration in Black communities, including
Oros.
3
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5c)
There are fairly high variable costs for such an event. It is estimated that the total cost
would be in the $25,000 - $30,000 range. In addition to requesting major funding for
the picnic, a number of would be made, such as to cover the
separate grant requests
cost of the religious services, the cost of producing materials for the self-directed tour,
the costs of artists for entertainment, etc.
Grant requests would be made asking to subsidize the main event with about $20,000.
Grant requests of lower amounts would be made to cover the above costs.
separate
(Such an event should be quite appealing to granting agencies.) There would be gate
receipts.
Should the event be successful, it could be held annually.
Moved by Seconded by
That Council approves in principal researching the availability, and
applying for possible grants to subsidize an Emancipation Day Picnic, as
well as possible special grants for ancillary special features related to the
Carried?
picnic.
All the above, respectfully submitted.
A possible all-in-one motion
Moved by Seconded by
That Council approves in principal any and all possible War of 1812 celebratory
projects so that possible funding be sought. Any project would require future
specific approval of Council once the estimates of the costs and sources of
Carried?
funding have been identified.
4
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5c)
For Councils Information
Other Likely Grantable Projects Not Being Considered At This Time
1. Production of a new book on the
Oro Black Settlement
2. Research and produce a plaque about the of Locating Retired
Settlement Strategy
Officers Along the North Shore of Lake Simcoe after the
War of 1812.
3. Carry out a feasibility study on developing a site to acknowledge Oro-Medontes rich
First Nations heritage.
4. Produce a poster (mainly for schools) of with particular
Historic Oro-Medonte,
emphasis on the impact on the Township of the , and other historically
War of 1812
important features including Sam Steele and E. C. Drury.
5. Produce a small book on the
Impact of the War of 1812 on the Southern Georgian
.
Bay Region
6. Although there currently is a plaque within the Township at , it is
Kempenfelt Village
virtually unnoticeable and to a degree inaccessible. More could be done about this O-M
historic site but no specific ideas come immediately to mind. If thought appropriate,
greater focus could be put on this almost forgotten historic initiative, perhaps with the
co-operation with the City of Barrie, particularly now during the
War of 1812
enthusiasm.
5
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