12 07 2011 Council MinutesWednesday, December 7, 2011
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Time: 9:01 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development
Services; Shawn Binns, Director of Recreation and Community
Services; Donna Hewitt, Director of Corporate and Strategic Initiatives;
Tamara Obee, Manager Health & Safety, Human Resources; Hugh
Murray, Deputy Fire Chief; Janette Teeter, Deputy Clerk; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Samah Othman,
Executive Assistant/Communications Specialist; Darcy Brooke -
Bisschop, Administrative Assistant.
Also Present: Sandy Agnew, Ann Truyens, Susan Woods, Sheila Craig.
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes — December 7, 2011.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C111207 -1
Moved by Meyer, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, December 7,
2011 be received and adopted as amended to add:
4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire &
Emergency Services).
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
Motion No. C111207 -2
Moved by Crawford, Seconded by Evans
Be it resolved that Rule 3.7 of Procedural By -law 2011 -011 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C111207 -3
Moved by Crawford, Seconded by Evans
Be it resolved that we do now go in Closed Session at 9:08 a.m. to discuss
• acquisition /disposition of land;
• personal matters about an identifiable individual.
Carried.
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Council Meeting Minutes — December 7, 2011.
b) Motion to Rise and Report.
Motion No. C111207 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 9:58 a.m. and recess until 10:00 a.m. at which
time we shall Report on Closed Session Items:
4c) Hugh Murray, Deputy Fire Chief, re: Acquisition /disposition of land (Forest Home
Water Supply)
4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire &
Emergency Services).
Carried.
c) Hugh Murray, Deputy Fire Chief, re: Acquisition /disposition of land (Forest Home Water
Supply).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate and Strategic Initiatives; Hugh Murray, Deputy Fire
Chief.
Motion No. C111207 -5
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the confidential memorandum dated December 7, 2011 and presented by Hugh
Murray, Deputy Fire Chief, re: Acquisition /disposition of land (Forest Home Water
Supply) be received.
2. And That the matter be brought back to the December 14, 2011 Council meeting.
Carried.
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Council Meeting Minutes — December 7, 2011.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire &
Emergency Services).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. C111207 -6
Moved by Evans, Seconded by Lancaster
Be it resolved that the confidential correspondence dated December 1, 2011 and
presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual
(Fire & Emergency Services - Van Muyen) be received with regrets and best wishes.
Carried.
Motion No. C111207 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
and Tamara Obee, Manager Health and Safety, Human Resources, re: Personal
matters about an identifiable individual (Fire & Emergency Services Staffing) be
received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, November 23, 2011.
Motion No. C111207 -8
Moved by Lancaster, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 23, 2011, be adopted as printed and circulated.
Carried.
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Council Meeting Minutes — December 7, 2011.
b) Minutes of the Accessibility Advisory Committee meeting held on Thursday, November
24, 2011.
Motion No. C111207 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Accessibility Advisory Committee meeting
held on Thursday, November 24, 2011 be received.
Carried.
c) Minutes of the Recreation Technical Support Group meeting held on Thursday,
November 24, 2011.
Motion No. C111207 -10
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Recreation Technical Support Group meeting
held on Thursday, November 24, 2011 be received.
Carried.
d) Minutes of Special Council meeting held on Wednesday, November 30, 2011.
Motion No. C111207 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
November 30, 2011, be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Moonstone Elementary School - Performance of Seasonal Songs.
Students from Moonstone Elementary School Choir presented seasonal songs. The
students were led by Suzanne Williams and Sadie Bridgeman.
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Council Meeting Minutes — December 7, 2011.
b) Correspondence received November 21, 2011 from the Orillia Cycling Club Members,
re: Appreciation for Road Paving.
Motion No. C111207 -12
Moved by Evans, Seconded by Lancaster
Be it resolved that the correspondence received November 21, 2011 from the Orillia
Cycling Club Members, re: Appreciation for Road Paving be received; And That the
Transportation Staff be recognized under the Mayor's signature.
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Sandra Trainor, Farm Fresh, re: Invitation for a Formal Partnership.
A PowerPoint presentation was presented.
Motion No. C111207 -13
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the information presented Sandra Trainor, Farm Fresh, re: Invitation for a
Formal Partnership be received.
2. That the Township of Oro - Medonte defers consideration of the invitation for a formal
partnership subject to 2012 Budget Deliberations.
3. That Simcoe County Farm Fresh submit a grant/subsidy application for
consideration in the 2012 Budget deliberations.
4. And That the applicant be notified of Council's decision under the Director of
Corporate Services /Clerk's signature.
Carried.
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Council Meeting Minutes — December 7, 2011.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. FI 2011 -23, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts - November 30, 2011.
Motion No. C111207 -14
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. FI 2011 -23, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO, re: Statement of Accounts - November 30, 2011 be received.
2. And That the accounts for the month of November 2011 totalling $2,945,013.77 are
received.
Carried.
b) Report No. CS12011 -10, Donna Hewitt, Director of Development Services, re: 5 -Year
Accessibility Plan & Progress Report.
Motion No. C111207 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CS12011 -10, Donna Hewitt, Director of Corporate & Strategic
Initiatives, re: 5 -Year Accessibility Plan & Progress Report be received and adopted.
2. And That the Township of Oro - Medonte's 5 -Year Accessibility Plan and Progress
Report - Appendix 1 of Report No. CS12011 -10, be approved for submission and
implementation as required by the Province's Accessibility for Ontarians with
Disabilities Act, 2005 (AODA) under the Director of Corporate and Strategic
Initiatives' signature.
Carried.
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Council Meeting Minutes — December 7, 2011.
c) Report No. CS2011 -031, Doug Irwin, Director of Corporate Services /Clerk, re: Closed
Meeting Investigator Appointment for 2012 and 2013.
Motion No. C111207 -16
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. CS2011 -031, Doug Irwin, Director of Corporate Services /Clerk, re:
Closed Meeting Investigator Appointment for 2012 and 2013 be received and
adopted.
2. That the Township of Oro - Medonte continue to participate in the agreement between
the County of Simcoe and JGM Consulting for closed meeting investigation services
for 2012 and 2013.
3. That the applicable by -law be brought forward for Council's consideration.
4. And That the County of Simcoe be advised of Council's decision under the Director
of Corporate Services /Clerk's signature.
Carried.
d) Report No. CS2011 -034, Doug Irwin, Director of Corporate Services /Clerk, re: Draft
Kennel Licensing By -law No. 2011 -176.
Motion No. C111207 -17
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. CS2011 -034, Doug Irwin, Director of Corporate Services /Clerk, re:
Draft Kennel Licensing By -law No. 2011 -176 be received and adopted.
2. And That the Clerk bring forward an amended Draft By -law 2011 -176, Being a By-
law to regulate, and license Dog Kennels within the Township of Oro - Medonte, for
Council's consideration.
Carried.
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Council Meeting Minutes — December 7, 2011.
e) Report No. CS2011 -35, Doug Irwin, Director of Corporate Services /Clerk, re: Draft
Canine Control By -law No. 2011 -177.
Motion No. C111207 -18
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CS2011 -035, Doug Irwin, Director of Corporate Services /Clerk, re:
Draft Canine Control By -law No. 2011 -177 be received and adopted.
2. And That the Clerk bring forward an amended Draft By -law 2011 -177, Being a By-
law to regulate, license and control canines within the Township of Oro - Medonte, for
Council's consideration.
Carried.
f) Report No. TES2011 -15, Jerry Ball, Director of Transportation and Environmental
Services, re: Mill Pond Side Road, Speed Limit.
Motion No. C111207 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. TES2011 -15, Jerry Ball, Director of Transportation and
Environmental Services, re: Mill Pond Side Road, Speed Limit be received and
adopted.
2. That the speed limit on Mill Pond Side Road be reduced to 50 km /h.
3. That the Clerk brings forward the appropriate by -law for Council's consideration.
4. And That Mr. Rod Harris be notified of Council's decision under the Director of
Transportation and Environmental Services' signature.
Carried.
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Council Meeting Minutes — December 7, 2011.
g) Report No. TES2011 -16, Jerry Ball, Director of Transportation and Environmental
Services, re: Line 6 North - Hill Rehabilitation.
Motion No. C111207 -20
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. TES2011 -16, Jerry Ball, Director of Transportation and
Environmental Services, re: Line 6 North - Hill Rehabilitation be received.
2. That the rehabilitation of Line 6 North hill be included in the 2012 Capital budget.
3. That the Line 6 North hill be prohibited for use of motorized vehicles.
4. And That the Clerk bring forward the appropriate by -law for Council's consideration.
Carried.
Council recessed at 12:50 p.m. and reconvened at 1:33 p.m., at which time Item 10h)
was dealt with.
h) Robin Dunn, CAO & Senior Management Team, re: 2012 Draft Operating Budget
Presentations.
A PowerPoint presentation was presented.
Motion No. C111207 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the PowerPoint presentation presented by Robin Dunn, CAO & Senior
Management Team, re: 2012 Draft Operating Budget Presentations be received.
2. And That the 2012 Draft Operating Budget Presentations continue at the December
14, 2011 Council meeting.
Carried.
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Council Meeting Minutes — December 7, 2011.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Crawford, Resolution from the County of Huron, re: Shed and Barn Parties.
Motion No. C111207 -22
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated November 8, 2011 and presented by Councillor
Crawford, re: Resolution from the County of Huron, re: Shed and Barn Parties be
received.
2. That the Council of the Township of Oro - Medonte supports the County of Huron's
objection to the direction from the Fire Marshal's Office in restricting the use of farm
buildings for shed parties, barn parties and family functions.
3. And That this resolution be circulated to Dalton McGuinty, Premier; Fire Marshal
Tadeusz (Ted) Wieclawek, Ministry of Community Safety & Correctional Services,
Office of the Fire Marshal; Garfield Dunlop, MPP, Simcoe North and the County of
Huron.
Carried.
b) Councillor Crawford, Resolution from the County of Huron, re: Private Woodlots.
Motion No. C111207 -23
Moved by Evans, Seconded by Coutanche
Be it resolved
1. That the correspondence dated November 2, 2011 and presented by Councillor
Crawford, re: Resolution from the County of Huron, re: Private Woodlots be
received.
2. That the Council of the Township of Oro- Medonte supports the County of Huron's
request to the Minister of Finance and the Minister of Municipal Affairs and Housing
to conduct an immediate review and include the losses sustained by woodlot owners
in the applications for eligible assistance under Ontario Disaster Relief Assistance
Program (ODRAP).
3. And That this resolution be circulated to Dalton McGuinty, Premier; The Honourable
Kathleen Wynne, Minister of Municipal Affairs and Housing; The Honourable Dwight
Duncan, Minister of Finance; Garfield Dunlop, MPP, Simcoe North and the County of
Huron.
Carried.
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Council Meeting Minutes — December 7, 2011.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
b) Minutes of the Oro - Medonte History Association meeting held on May 10, 2011 and
November 23, 2011.
Staff Recommendation: Receive.
c) Minutes of the Midland Public Library Board meeting held on October 13, 2011.
Staff Recommendation: Receive.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 28,
2011.
Staff Recommendation: Receive.
e) Minutes of Lake Simcoe Regional Conservation Authority meeting held on October 28,
2011 and Highlights of meeting held on November 25, 2011.
Staff Recommendation: Receive.
f) County of Simcoe Library Co- Operative Annual Report 2010.
Staff Recommendation: Receive.
g) Nottawasaga Valley Conservation Authority 2012 Draft NVCA Budget and Township of
Oro - Medonte Levy Circulation Notice.
Staff Recommendation: Receive and Refer to 2012 Budget Deliberations.
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Council Meeting Minutes — December 7, 2011.
Motion No. C111207 -24
Moved by Lancaster, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Minutes of the Oro - Medonte History Association meeting held on May 10, 2011 and
November 23, 2011.
Received.
c) Minutes of the Midland Public Library Board meeting held on October 13, 2011.
Received.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 28,
2011.
Received.
e) Minutes of Lake Simcoe Regional Conservation Authority meeting held on October
28, 2011 and Highlights of meeting held on November 25, 2011.
Received.
f) County of Simcoe Library Co- Operative Annual Report 2010.
Received.
g) Nottawasaga Valley Conservation Authority 2012 Draft NVCA Budget and Township
of Oro - Medonte Levy Circulation Notice.
Received and Referred to 2012 Budget Deliberations.
Carried.
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Council Meeting Minutes — December 7, 2011.
13. COMMUNICATIONS:
a) 2012 ROMA/OGRA Conference, February 26 -29, 2012, Fairmont Royal York Hotel,
Toronto.
Motion No. C111207 -25
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the correspondence, re: 2012 ROMA /OGRA Combined Conference, February
26 -29, 2012, Fairmont Royal York Hotel, Toronto be received.
2. That Councillor Coutanche be authorized to attend.
3. And That the CAD's Office register the attendees accordingly.
Carried.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2011 -188 A By -Law to Amend By -Law No. 2010 -189, "A By -law to Permit
Off -Road Vehicles to utilize specific Municipal Highways within
the Township of Oro - Medonte ".
b) By -Law No. 2011 -189 A By -law to Permit All- Terrain Vehicles to utilize specific
Municipal Highways within the Township of Oro - Medonte for
the Operating Period of January 1, 2012 to March 15, 2012.
c) By -Law No. 2011 -190 A By -law to authorize the execution of a Tax Arrears Extension
Agreement.
d) By -Law No. 2011 -191 Being a By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Kevin Woodrow
For Snow Plowing and Sanding Bass Lake Sideroad Area,
Winter Seasons 2011 -2012, 2012 -2013 and 2013 -2014
(Tender TES2011 -06).
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Council Meeting Minutes — December 7, 2011.
Motion No. C111207 -26
Moved by Meyer, Seconded by Coutanche
Be it resolved that the following by -laws:
a) By -Law No. 2011 -188: A By -Law to Amend By -Law No. 2010 -189, "A By -law to
Permit Off -Road Vehicles to utilize specific Municipal Highways within the Township
of Oro - Medonte ".
b) By -Law No. 2011 -189: A By -law to Permit All- Terrain Vehicles to utilize specific
Municipal Highways within the Township of Oro - Medonte for the Operating Period of
January 1, 2012 to March 15, 2012.
c) By -Law No. 2011 -190: A By -law to authorize the execution of a Tax Arrears
Extension Agreement.
d) By -Law No. 2011 -191: Being a By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Kevin Woodrow For Snow Plowing and
Sanding Bass Lake Sideroad Area, Winter Seasons 2011 -2012, 2012 -2013 and
2013 -2014 (Tender TES2011 -06).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
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Council Meeting Minutes — December 7, 2011.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2011 -192 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, December 7, 2011.
Motion No. C111207 -27
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2011 -192, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, December 7, 2011 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C111207 -28
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 2:57 p.m.
Carried.
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