11 23 2011 Council MinutesWednesday, November 23, 2011
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor Dwight Evans
Regrets: Councillor John Crawford
Time: 6:05 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development
Services; Shawn Binns, Director of Recreation and Community
Services; Donna Hewitt, Director of Corporate and Strategic Initiatives;
Janette Teeter, Deputy Clerk; Samah Othman, Executive
Assistant/Communications Specialist.
Also Present: Keith Sherman (SSEA), Wayne Wilson (NVCA), Ann Budge, Sandy
Agnew, Joan Ellis, Ann Truyens, Sue and Gord Roehner, H. Leake
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Meeting Minutes — November 23, 2011.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C111123 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that pursuant to Section 15d) Council does hereby waive the provisions of
Procedural By -law No. 2011 -011 to permit a deputation by Tim Crawford, re: Bi-
Centennial Celebration of the War of 1812.
Carried.
Motion No. C111123 -2
Moved by Lancaster, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, November 23,
2011 be received and adopted as amended to add:
4e) Andria Leigh, Director of Development Services, re: Personal matters about an
identifiable individual (Development Services).
4f) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the
municipality (Lakeshore Promenade).
9a) Tim Crawford, re: Bi- Centennial Celebration of 1812.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C111123 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 6:06 p.m. to discuss
• acquisition /disposition of land;
• litigation affecting the municipality;
• personal matters about an identifiable individual.
Carried.
Carried.
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Council Meeting Minutes — November 23, 2011.
b) Motion to Rise and Report.
Motion No. C111123 -4
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now Rise at 6:36 p.m. and recess until 7:00 p.m. at which time
we shall Report on the Closed Session Item:
4c) Donna Hewitt, Director of Corporate & Strategic Initiatives re: Acquisition /disposition
of land (Commercial /Industrial Lands).
4d) Andria Leigh, Director of Development Services re: Litigation Affecting the
Municipality (OMB Appeal, 2011- A -18).
4e) Andria Leigh, Director of Development Services, re: Personal matters about an
identifiable individual (Development Services).
4f) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the
municipality (Lakeshore Promenade).
Carried.
c) Donna Hewitt, Director of Corporate & Strategic Initiatives re: Acquisition /disposition of
land (Commercial /Industrial Lands).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate and Strategic Initiatives.
Motion No. C111123 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Confidential Report No. CSI 2011 -08, Donna Hewitt, Director of Corporate and
Strategic Initiatives, re: Acquisition /disposition of land (Commercial /Industrial Lands)
be received and adopted.
2. That Staff and representatives of the Economic Development Roundtable (EDR) be
authorized to initiate dialogue with the property owners noted within Confidential
Report No. CS12011 -08.
3. And That Staff report back to Council accordingly.
Carried.
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Council Meeting Minutes — November 23, 2011.
d) Andria Leigh, Director of Development Services re: Litigation Affecting the Municipality
(OMB Appeal, 2011- A -18).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C111123 -6
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Confidential Report No. DS2011 -052, Andria Leigh, Director of Development
Services, re: Litigation Affecting the Municipality (OMB Appeal, 2011 -A -18) be
received and adopted.
2. And That the Applicant be advised of the Township's position in order to prepare
accordingly for the upcoming OMB hearing.
Carried.
e) Andria Leigh, Director of Development Services, re: Personal matters about an
identifiable individual (Development Services).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C111123 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential correspondence dated November 23, 2011 and
presented by Andria Leigh, Director of Development Services, re: Personal matters
about an identifiable individual (Development Services - Farquharson) be received with
regret and best wishes.
Carried.
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Council Meeting Minutes — November 23, 2011.
f) Doug Irwin, Director of Corporate Services /Clerk, re: Litigation affecting the municipality
(Lakeshore Promenade).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C111123 -8
Moved by Lancaster, Seconded by Evans
Be it resolved that the confidential verbal information presented by Doug Irwin, Director
of Corporate Services /Clerk, re: Litigation affecting the municipality (Lakeshore
Promenade) be received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, November 9, 2011.
Motion No. C111123 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 9, 2011, be adopted as amended to replace "as the Township's public
representative" with "as one of the Township's representatives" in Motion No. C111109-
13.
Carried.
b) Minutes of Special Council meeting held on Wednesday, November 16, 2011.
Motion No. C111123 -10
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
November 16, 2011, be adopted as printed and circulated.
Carried.
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Council Meeting Minutes — November 23, 2011.
c) Minutes of Committee of Adjustment meeting held on Thursday, November 17, 2011.
Motion No. C111123 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, November 17, 2011, be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Correspondence dated November 10, 2011 from Geraldine Abraham, President, Big
Cedar (Oro) Residents Association, re: Line 12 - Back Entrance to Big Cedar Estates.
Motion No. C111123 -12
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That the correspondence dated November 10, 2011 from Geraldine Abraham,
President, Big Cedar (Oro) Residents Association, re: Line 12 - Back Entrance to Big
Cedar Estates be received.
2. And that the Transportation and Environmental Services' staff be recognized under
the Mayor's signature.
Carried.
8. PUBLIC MEETINGS:
None.
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Council Meeting Minutes — November 23, 2011.
9. DEPUTATIONS:
a) Tim Crawford, re: Bi- Centennial Celebration of the War of 1812.
Motion No. C111123 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the information presented by Tim Crawford, re: Bi- Centennial Celebration of the
War of 1812 be received.
2. That Council supports, in principle, the Bi- Centennial Celebration of the War of 1812
as outlined in the proposal.
3. That Tim Crawford investigates the availability of possible funding.
4. And That Tim Crawford reports back to Council.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS2011 -053, Andria Leigh, Director of Development Services, re:
Memorandum of Understanding - Nottawasaga Valley Conservation Authority, Severn
Sound Environmental Association, and the Township of Oro - Medonte for the Severn
Sound Watershed [Refer to Item 15f)].
Motion No. C111123 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS2011 -053, Andria Leigh, Director of Development Services, re:
Memorandum of Understanding - Nottawasaga Valley Conservation Authority,
Severn Sound Environmental Association, and the Township of Oro - Medonte for the
Severn Sound Watershed be received and adopted.
2. That the Township endorse the Memorandum of Understanding (MOU) between the
Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority (NVCA),
and the Severn Sound Environmental Association (SSEA).
3. That the Clerk bring forward the appropriate By -law to authorize the execution of the
Memorandum of Understanding for Council's consideration.
4. And That the Nottawasaga Valley Conservation Authority (NVCA) and Severn
Sound Environmental Association (SSEA) be advised of Council's decision under
the Director of Development Services' signature.
Carried Unanimously.
By -Law No. 2011 -182 was dealt with at this time.
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Council Meeting Minutes — November 23, 2011.
b) Report No. DS2011 -051, Andria Leigh, re: Site Plan Agreement and Removal of Hold
2011 - SPA -28 (1522417 Ontario Limited) Part of Block B, Plan M -9 (Oro), Oro - Medonte
[Refer to Items 15g) and 15h)].
Motion No. C111123 -15
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. DS 2011 -051, Andria Leigh, Director of Development Services, re:
Site Plan Agreement and Removal of Hold 2011 - SPA -28 (1522417 Ontario Limited)
Part of Block B, Plan M -9 (Oro), Oro - Medonte be received and adopted.
2. That the Township of Oro - Medonte enters into a Site Plan Agreement with 1522417
Ontario Limited to permit a single detached dwelling at Part of Block B, Plan M -9.
3. That the Clerk brings forward the appropriate By -law to enter into a Site Plan
Agreement with 1522417 Ontario Limited for Council's consideration.
4. That the Clerk brings forward the appropriate By -law to remove the Holding Symbol
from lands described as Part of Block B, Plan M -9 for Council's consideration.
5. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
c) Report No. TES2011 -013, Jerry Ball, Director of Transportation and Environmental
Services, re: Tender Results for New Tractor /Loader Backhoe.
Motion No. C111123 -16
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. TES2011 -13, Jerry Ball, Director of Transportation and
Environmental Services, re: Tender Results for New Tractor /Loader Backhoe be
received and adopted.
2. That the Tractor /Loader Backhoe Tender TES2011 -05 be awarded to Toromont
CAT.
3. And That the respective companies be notified of Council's decision under the
Director of Transportation and Environmental Services' signature.
Carried.
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Council Meeting Minutes — November 23, 2011.
d) Report No. TES2011 -014, Jerry Ball, Director of Transportation and Environmental
Services, re: Snow Plowing & Sanding (Bass Lake Side Road Area, 3 Years), Tender
TES2011 -06).
Motion No. C111123 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. TES2011 -14, Jerry Ball, Director of Transportation and
Environmental Services, re: Snow Plowing & Sanding (Bass Lake Side Road Area, 3
Years), Tender TES2011 -06) be received and adopted.
2. That the Snow Plowing and Sanding (Bass Lake Side Road area) Tender TES2011-
06 be awarded to Kevin Woodrow.
3. And That the respective companies be notified of Council's decision under the
Director of Transportation and Environmental Services' signature.
Carried.
e) Report No. RC2011 -021, Shawn Binns, Director of Recreation and Community Services,
re: Strategic Facility Plan Implementation.
Motion No. C111123 -18
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. RC2011 -21, Shawn Binns, Director of Recreation and Community
Services, re: Strategic Facility Plan Implementation be received and adopted.
2. That Council proceed with Option #1, being to continue to invest in the existing
building, as identified in Report No. RC2011 -21.
3. And That the expenses to extend the lifecycle of the Oro - Medonte Community Arena
be included in the Long Term Capital Plan for Council's consideration.
Carried.
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Council Meeting Minutes — November 23, 2011.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Sponsorship Proposal for Joanna McEwen's Exhibition at the
MacLaren Art Centre.
Motion No. C111123 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the information presented by Mayor H.S. Hughes, re: Sponsorship Proposal for
Joanna McEwen's Exhibition at the MacLaren Art Centre be received.
2. That Council is unable to support the Sponsorship Proposal for Joanna McEwen's
Exhibition at the MacLaren Art Centre at this time.
3. And That the MacLaren Art Centre be advised of Council's decision under the
Mayor's signature.
Carried.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public:
• Draft Canine Control By -Law, Public Comments Requested by November 28, 2011.
b) Minutes of the Barrie Public Library meeting held on September 22, 2011.
Staff Recommendation: Receive.
c) Highlights of the Nottawasaga Valley Conservation Authority meeting held on October
28, 2011.
Staff Recommendation: Receive.
d) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting held
on October 12, 2011.
Staff Recommendation: Receive.
e) News Release dated November 9, 2011 from Wes Crown, Chair, Sustainable Severn
Sound Steering Committee, re: Sustainable Severn Sound Welcomes New Coordinator.
Staff Recommendation: Receive.
f) Correspondence from Elisabeth Riley, President and CEO, Orillia Soldiers' Memorial
Hospital re: Letter of Appreciation.
Staff Recommendation: Receive.
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Council Meeting Minutes — November 23, 2011.
Motion No. C111123 -20
Moved by Lancaster, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
• Draft Canine Control By -Law, Public Comments Requested by November 28, 2011.
b) Minutes of the Barrie Public Library meeting held on September 22, 2011.
Received.
c) Highlights of the Nottawasaga Valley Conservation Authority meeting held on
October 28, 2011.
Received.
d) Minutes of the Orillia & Area Physician Recruitment & Retention Committee meeting
held on October 12, 2011.
Received.
e) News Release dated November 9, 2011 from Wes Crown, Chair, Sustainable
Severn Sound Steering Committee, re: Sustainable Severn Sound Welcomes New
Coordinator.
Received.
f) Correspondence from Elisabeth Riley, President and CEO, Orillia Soldiers' Memorial
Hospital re: Letter of Appreciation.
Received.
Carried.
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Council Meeting Minutes — November 23, 2011.
13. COMMUNICATIONS:
a) Correspondence dated November 1, 2011 from Sandra Pask, Oro - Medonte Chamber of
Commerce, re: Board of Directors' Christmas Dinner, December 7, 2011, Settler's Ghost.
Motion No. C111123 -21
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated November 1, 2011 from Sandra Pask, Oro - Medonte
Chamber of Commerce, re: Board of Directors' Christmas Dinner, December 7,
2011, Settler's Ghost be received.
2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Evans, Crawford,
Lancaster, Meyer and Coutanche be authorized to attend the Board of Directors'
Christmas Dinner, December 7, 2011, Settler's Ghost.
3. And that the CAO's Office arrange for tickets and RSVP on behalf of the attendees.
Carried.
b) Newsletter dated November 2011 from the Orillia District Chamber of Commerce, re:
122nd Annual Dinner, January 19, 2012, Fern Resort.
Motion No. C111123 -22
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the Newsletter dated November 2011 from the Orillia District Chamber of
Commerce, re: 122nd Annual Dinner, January 19, 2012, Fern Resort be received.
2. That Mayor H.S. Hughes and Councillors Evans, Lancaster, Meyer and Crawford be
authorized to attend the Orillia District Chamber of Commerce, re: 122nd Annual
Dinner, January 19, 2012, Fern Resort.
3. And that the CAO's Office arrange for tickets and RSVP on behalf of the attendees.
Carried.
c) Correspondence dated October 28, 2011 from S.E. Braggs, Gaviller & Company, re:
Audit Plan for Year Ending December 31, 2011.
Motion No. C111123 -23
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated October 28, 2011 from S.E. Braggs,
Gaviller & Company, re: Audit Plan for Year Ending December 31, 2011 be received.
Carried.
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Council Meeting Minutes — November 23, 2011.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2011 -175 A By -law to authorize the execution of a Tax Arrears Extension
Agreement.
b) By -Law No. 2011 -174 A By -Law of The Corporation of the Township of Oro - Medonte
to Authorize the Borrowing Upon Amortizing Debentures in the
Principal Amount of $1,850,000.00 Towards the Cost of the
Road Improvements.
c) By -Law No. 2011 -179 A By -law to Appoint Representatives to the Severn Sound
Environmental Association Board of Directors for the 2012
Term of Council and to Repeal By -Law No. 2011 -007.
d) By -Law No. 2011 -180 A By -Law to Amend By -Law No. 2011 -009, "A By -law to
Appoint A Representative to the Lake Simcoe Region
Conservation Authority Board of Directors ".
e) By -Law No. 2011 -181 A By -Law to Amend By -Law No. 2011 -008, "A By -law to
Appoint A Representative to the Nottawasaga Valley
Conservation Authority Board of Directors ".
f) By -Law No. 2011 -182 Being a By -law to Authorize the Execution of the Memorandum
of Understanding Between the Township of Oro - Medonte, the
Nottawasaga Valley Conservation Authority, and the Severn
Sound Environmental Association.
g) By -Law No. 2011 -184 A By -law to remove the Holding symbol on lands described as
follows: Part Block B, Plan M -9, S/T Easement As In LT354320
& LT441545 Being All of PIN 74057 -0420 (LT), ROLL # 4346-
010- 003 - 20700, Township of Oro - Medonte, County of Simcoe.
h) By -Law No. 2011 -185 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-
Medonte and 1522417 Ontario Limited described as lands as
follows: Part Block B, Plan M -9, S/T Easement As In LT354320
& LT441545 Being All of PIN 74057 -0420 (LT), Roll # 4346-
010- 003 - 20700, Township of Oro - Medonte, County of Simcoe.
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Council Meeting Minutes — November 23, 2011.
Motion No. C111123 -24
Moved by Evans, Seconded by Lancaster
Be it resolved that By -Law No. 2011 -182: Being a By -law to Authorize the Execution of
the Memorandum of Understanding Between the Township of Oro - Medonte, the
Nottawasaga Valley Conservation Authority, and the Severn Sound Environmental
Association be read a first, second and third time, passed, be engrossed by the Clerk,
signed and sealed by the Mayor.
Carried.
Motion No. C111123 -25
Moved by Meyer, Seconded by Coutanche
Be it resolved that the following by -laws:
a) By -Law No. 2011 -175: A By -law to authorize the execution of a Tax Arrears
Extension Agreement.
b) By -Law No. 2011 -174: A By -Law of The Corporation of the Township of Oro -
Medonte to Authorize the Borrowing Upon Amortizing Debentures in the Principal
Amount of $1,850,000.00 Towards the Cost of the Road Improvements.
c) By -Law No. 2011 -179: A By -law to Appoint Representatives to the Severn Sound
Environmental Association Board of Directors for the 2012 Term of Council and to
Repeal By -Law No. 2011 -007.
d) By -Law No. 2011 -180: A By -Law to Amend By -Law No. 2011 -009, "A By -law to
Appoint A Representative to the Lake Simcoe Region Conservation Authority Board
of Directors ".
e) By -Law No. 2011 -181: A By -Law to Amend By -Law No. 2011 -008, "A By -law to
Appoint A Representative to the Nottawasaga Valley Conservation Authority Board
of Directors ".
g) By -Law No. 2011 -184: A By -law to remove the Holding symbol on lands described
as follows: Part Block B, Plan M -9, S/T Easement As In LT354320 & LT441545
Being All of PIN 74057 -0420 (LT), ROLL # 4346- 010 - 003 - 20700, Township of Oro -
Medonte, County of Simcoe.
h) By -Law No. 2011 -185: A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 1522417
Ontario Limited described as lands as follows: Part Block B, Plan M -9, S/T
Easement As In LT354320 & LT441545 Being All of PIN 74057 -0420 (LT), Roll #
4346- 010 - 003 - 20700, Township of Oro - Medonte, County of Simcoe.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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Council Meeting Minutes — November 23, 2011.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2011 -183 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, November 23, 2011.
Motion No. C111123 -26
Moved by Lancaster, Seconded by Evans
Be it resolved that By -Law No. 2011 -183, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, November 23, 2011 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C111123 -27
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 8:24 p.m.
Mayor, H. . H hes C174, JAD& as Irwin
Carried.
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